001Good evening and welcome to this May meeting of the Bermudeian Springs Board of Directors. I'll call this meeting to order. Uh I will announce that we were in executive session prior to this meeting discussing personnel issues. Uh let us rise and join in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Secretary Jen, if you'd call the role, please. Diana Canap here. Dan Chub. Ryan Davis here. Jennifer Golden here. Ruth Griffy here. Mary Keer here. Chad Malry here. Matt Nelson here. Neil Tate here. Lee Dalton here. Dr. Dr. Brad Sterner here. Dr. Shana Myers. Justin Pier here. Welcome everybody to our meeting. Thank you. Are we acknowledging our visitor
002now or later? Later. Okay. Uh there's no scheduled delegations tonight. Doesn't appear that there's any public comment because we only have one person in the audience. So now we are we're those now. Uh is there a motion to approve the minutes from April 7, April 8, and April 17? Motion to approve. Second. Any discussion? That's not a roll call vote, right? Correct. All those in favor sign do I do that? All those in favor signify by saying I. I. Any opposed? No. Motion carries. Now Justin will give financial report. Okay. Um so starting with the general fund. Um, we had a beginning balance of 10,538,7752. We had revenue for the month of 1,931,848.70. We had a transfer to the cafeteria fund of $22,000. We had payroll expenditures of 1,237,02781 and other expenditures of $3,800,39067 um
003leaving an ending balance of 7,411,25.74. Looking over the um revenue for the month, very standard. If you have any specific questions, please let me know. And then moving on to the expenditures, our higher dollar amounts this month, our cyber charter as well as our utilities um and our contracted services. Um we also had a our principal payments for our bond payments um this month which made the overall expenditures higher than previous but that's planned and known ahead. Any other specific questions on any expenditures? Okay. Uh moving on to the cafeteria fund. We had a beginning balance of13,87764. We had revenue for the month of $120,767.96. We had a transfer from the general fund of $22,000. We had payroll expenditures of $54,83352 and other expenditures of $75,4128 leaving an ending balance of $91,35548 factoring in the
004federal and state reimbursement for April were at $255.92. The revenue for the month uh for cafeteria is very standard. If you have any specific questions on any of the revenue, please let me know. Okay. And then uh the expenditures again very standard for food service uh expenditures. If you have any specific questions on the expenditures, please let me know. All right. Um, next is the cap reserve fund. We had a beginning balance of 1,13,43926. We had revenue interest revenue of $47145 and expenditures of $21,430.81 leaving an ending balance of $992,479.90. Um the expenditure was the second half our new uh mower zeroturn mower uh arrived um and the guys are loving it. So that is the other half and that is paid in full. Last but not least is the scholarship fund. We had a
005beginning balance of $54,3945. We had um interest revenue as well as a a donation for the um Wor Rory Stari fund of $35511 um and then expenditures of $34,35.32 leaving an ending balance of $20,36210. The expenditure was for the William F uh William Smith scholarship. his whole balance um had gotten transferred based on his wishes to the community foundation. Um so we are actually the the students here at Bermian Springs actually have a much um they get a lot better return uh because they get a lot better return on their investments um because they have a lot more money invested. Um, so this is a definite a benefit for the students of Bermudian Springs. Um, and two students will be receiving um this scholarship coming up here and you'll see that next uh at the
006award ceremony. Approve those. Okay. Is there a motion to approve financial reports A1 through 4? So move. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Uh Justin will now give his budget presentation. Correct. You still need to approve BCD and general fund. Yeah, they're the actual reports. Oh, okay. Yeah. Is there Can I do those together? Yes, you may. Is there a motion to approve B through E? Motion to approve. Second. Any discussion? All those in favor signify by saying I. I. Any oppose? No. Motion carries. Now will give us budget presentation. Yes. Okay. Um, so as we work towards the, um, final budget in June, um, you have to get be getting sick
007and tired of hearing from me every month about the budget, but, uh, it's obviously one of the most important things that you guys do. Um, and I've my job is to provide as much information to you as you need. Um, and that's what I've tried to do throughout from January through now. Um, and the information in here, um, is the most up to date that I have. Uh, and as I get more information from May until the June meeting, I will obviously provide that. Um, but with that, here we go. Um, so the estimates, um, obviously I keep close eye on them and we'll continue to do that from May till June. Um what this is is I took another detailed look throughout uh from April to now. Um and it's a combination of both
008revenue changes, nothing major by any stretch, but in the in total uh it's a positive amount, $31,475. But as I say here, you know, things this is obviously positive news moving forward, but obviously I will continue to monitor it as we go from May into June. But right now it's trending in a in a decent way for uh the current budget year that we're in. Okay. Um so the actual budget changes for 2526 budget. Um there are quite a few but these um are associated with the the majority are associated with um the CBA being finalized. Um so as you can see the increase in salary and benefits um related to the CBA as well as the support software support specialist that you approved last month is that total of $478,963. Um, as I've already
009shared with the board in previous, uh, we've realized a very nice savings in our medical insurance premium, um, related to that, uh, of $312,300. Um, I'll jump down a little bit because they're associated with those, uh, the salary increases for the CBA. So along with the increase in in salary expense, we obviously get because it's corresponding, we get an increase in retirement reimbursement and FICA reimbursement. So um the retirement reimbursement that we get as a result of the increase in expenditures is just south of 70,000. Um and the increase in social security reimbursement is just more than 15,000 15,543. Okay. Um so that's all related to the CVA finalization. Okay. um with the information we received from ACTI uh based on our three-year average because that's what our tuition rate is based off of. Um
010we've had an increase from what I was anticipating. So this is based on how many kids we have going. So it's not a bad thing. But with that when you increase your enrollment obviously you're increasing your tuition. So, there is an increase this year. Uh, I do have the final numbers of $42,176. Um, as I shared with you, uh, when Dr. Sterner talked last month about us entering into the Apple lease for our iPads and our MacBooks, that there was going to be a savings. As you can see there, it is a pretty substantial savings of $84,549. So that is a decrease in our expenditures. Um, which is a great thing because in order to get I mean to be able to get all new iPads for students and staff as well as new MacBooks
011for all staff and to save that dollar amount compared to what we had in the budget. That's a win-win both ways. Um, so that's a great thing. Um the other piece that is reflective here is we've had an increase in our property tax relief funds of that dollar amount. So everything combined here on this screen um overall impact on the budget. So by increasing expenditures but also increasing revenue I the total positive impact so the deficit I'll just say that okay has been decreased by $16,582. So, I think that's a significant win for the district to be able to um do what we've done um throughout all this uh that is in front of you and still impact the budget in a positive way. Okay. Um so, any questions related to that? Those are the
012changes specifically as we look at the budget from April, the last time that I presented to you till now. Okay. This is just more um overall view of what the board asked me to present for the preliminary budget which was at the act one index. So again reminder the act one index is at the 5.4%. Um there's the total assessed value number. Um and then the millage rate associated with this 5.4% AC1 index is that 14.0194 mills. Okay. So looking at where we stand and again keep in mind this is at the 5.4% again this is just preliminary budget okay preliminary preliminary preliminary um the fund balance usage uh would be 1,160,178. Okay. To get us to a balanced budget, um, this is looking at the revenues, uh, in summary. So, I mean, you have
013a lot of information here, but what I like to focus on is that last column because, um, this is actually the first time in a very long time that the state revenue has peaked over 40%. Now, it's not a lot more than that, but um we have received over the last couple years pretty decent increases from the state um which are now starting to see. Um not saying that it is not more is not needed by any stretch, but this showing that we're trending in a positive way as far as state revenue is a is a positive thing. Um, on the flip side, as you can see, look at that federal revenue side. Um, 2324, that was the last year of Essers. So, we're at 1.2 million. And now we're losing another $650, potentially more
014based on what the federal government um comes back with. Uh but we're basically have peanuts just over 1.1% of our overall budgets federally funded. Well, okay. So, that's a look at this the revenues. Um the expenditures um again this is looking at it in I mean I I've shown this earlier on in the in the budget process. Um there's more detail as we get into the presentation here. I think it'll make more sense to you as we go through. Um but looking at it um you as we can see here salary and benefits is what is the crux of our overall budget. Um I mean we're over 60 over 65% of our budget is salary and benefits which we knew. Uh but it just I think it's important to highlight that um as we go
015as we move forward. Um obviously the cyber charter continues to be a very big part of our uh budget. Um and I mean discussion in Harrisburg has picked up around this topic. Um I'm not feeling that it's definitely going to happen anything but at least conversation is being had um because the auditor general's report came out um to highlight some of the things that are being done and that are happening in cyber charters. Um that's what's leading to a lot of the discussion that's going on. I don't know if this is going to be the year that something actually gets done that has some effect on us, uh, if you will. Whether it's a flat tuition rate for, um, regular ed students, um, and a capped amount for special ed students, I don't know. I
016mean, that's that's been proposed by the governors for multiple years. Um, but it's a good sign that at least discussions being had at the legislative level, okay? Not just at the governor's level. Um, they're actually talking about it. Um, and again, I'm not holding my breath thinking that something's imminent by any stretch, but it's positive that discussions are happening. Um, I do want to take some time and talk about the Homestead Farmstead because ever since the inception of it from 2006, um, we've pretty much just glossed over it, uh, because there's been very minimal impact or in increases in it. But I can't say that any longer for the pre previous for the last two for the current year that we are heading into plus last year. Okay, we've had significant increases in our homestead
017farmstead and I want to make it make it clear that this is money that is given directly to the taxpayers as long as they're approved homestead farmstead and we provide that opportunity for them every year if they're not one. Now, it's only for one property. If you own multiple properties, you can't have multiple homesteads. So, it's your primary property. multiple properties primary as will receive this year properties will not um right around 65% of our district that are approved homestead farmsteads. So I've given you here a little history of what our property tax credit has been for homestead farmstead. So back from 22 2324 it was $255. 2425 it jumped to $24503. This year it's going to $279.25. So from the the current year we're in till next year, that's an increase of $34.22 22
018cents tax credit that the every tax um payer that is an approved homestead farmstead will receive with doing nothing. So no matter how high we raise our tax rate or I should say how high you raise the tax rate, every taxpayer that is a homestead farmstead will receive $3422 tax credit. Okay, does everybody understand that? All right. The next the next one here is I just want to emphasize for the previous two years. So from 2324 to the current budget we're working on for 2526 this tax credit reduction has increased $7420. That is true tax relief that every homestead farmstead property owner has received in this district. Okay. A lot of it has to do with um well it all has to do with the gaming funds because that's where all this this funding comes
019from. But there's less hands in the pot. Okay. It's going to where it was meant to be when this was first established. It was meant to be property tax relief. Okay. So the dollar amount that we're receiving has increased and there there's not as many hands in the pot to pull from. Okay. So that's why there's true property tax relief that is being noticed when we see these numbers because this is substantial. $74.20 in two years is the tax credit that every taxpayer that is a homestead farmstead in our district has received and this is not the same as clean and green. No, this is totally different. Yep. Cleaning green is based on whole different section of um requirements because if you break those then you have to pay all the back taxes on that.
020Yes. This is totally different. But people have to apply for this. They Yes. But they also get notification. We send out we're required to send out every December. So the last week of December, a mailing goes out for every pro property owner that is not enrolled, they get a mailing that they're that and tells them what to do if they so choose. It's their choice. I don't know why you wouldn't want to be a homestead farmstead to get this, but we are required and we do it every year. Yes. Okay. So this is where I was talking about the biggest I mean some of the summar summarizing some of the expenses um that makes more sense. So our total equipment uh in the budget is that I'm not going to read um the 338,000 there.
021Our total utilities is just shy of 593,000. Um, we've talked about this in the past, but it's just interesting to know. Our total building budgets in total for all three is 570,000. Um, our extracurriculars, and this is both athletic and non-athletic, is just over 1.1 million. our tuition payments. So that's for our student placements, our IU services, ACTI tuition, anywhere we spend tuition dollars, okay, for our students to attend is just uh over $1 million there. Our contracted services, so this would be Appalachia, our STS, that's our substitute teaching services, all of our um software. Uh so Sapphire our student CSIU is our financial transfinders our uh bus busing uh software all of those is just over um $1.7 million. Okay. Um and this that that top number that that's that's a big number. Um
022and that's why we continue to advocate and try to get that number down. Um, so we're just shy of budget of $2 million uh for our cyber charter school uh tuition. Um, the transportation expense, now this is obviously our normal routing, but also all of the our van transportation, all of our extracurriculars. Anytime there's any transportation by any means that we anticipate, this is that cost. So, it's just shy of $2 million. Our total health care expense, so this isn't just medical, this is medical, dental, vision, and life, is just over 4.5 million. Our special education budget uh is just over 4.4 million. And the amount that we received from the state to offset that is just shy of 1.4 million. So there's about a $3 million gap um there. our total debt service expense.
023Um this does include the amount that I put in for um ACTI uh as in preparation for that. Um so recall um we bumped up the amount in there 300,000 this year and I'll bump it again another 300,000 next year in preparation for that. uh because when it happens, I want to be prepared and not it's much better to ease that budget into it uh instead of slapping a $6 to $800,000. The total retirement expense $5 million and that's based off the 34% even if contribution rate that we do not control that comes directly from piecers. Okay. Um, and I think this this might be the last one or might be one more, but um, here's the salary and benefits. Um, this is where I shared that 68.5% of the budget or that $25 million
024figure is how much salary and benefits are. Um the 300 levels, that's where your contracted services as well as IU services. That's just over 2.3 million. Um property services, this is your electric trash repairs and maintenance as well as printers and copers. It's about just shy of 1.5% of our budget. um our charter cyber tuition, transportation, student placement tuition and uh and our property insurance um is just over 13% of our overall budget. Okay. Um our supplies, so this also includes our fuel oil and propane as well as technology software is just over 2.6 million or 2.6%. um our equipment uh I've already shared that but it's less than 1% of our budget and then the last two are the are combination of our insurance not insurance our principal and interest for our debt service.
025So the $300,000 or um acti uh future building is lumped into this these two figures. So that's over 10 10 12% of our overall budget. Okay. Um so I think it's important to to know um our non-discretionary budget compared to what we really have a say in. Um because our non-discretionary has to deal with our salary and benefits, our student placements, basically anything our mandated costs that we have to have, our mandated services. um which a lot of them come with unfunded piece of it. Uh but um our non-discretionaries roughly just over 90% um which leaves just shy of 10% of our overall budget as a discretionary category. So, um, that's not unusual in in public education, uh, because as you have already known, there's there's a lot of things that we don't have a
026say in. Okay. Um, this is just more um for you to see the history of our fund balance and where it ranged. So, this is a 10-year, I believe. Yeah. So from 1415 it was up around 8.5 and now we're currently at 6.5. Okay. Um this is the slide that you have seen every month. Um but as you can see this is where that 1,160,178 figure came from at the 5.4. So that's the right column that I have boxed in. Um, which is what the preliminary budget is based off of. And then you can see as you jump down through the other three, the 3.6, the 1.8, and the 0% what that does to your overall deficit. So it would go to 1.2, I'm sorry, 1.42 at 36, 1.69 at 1.8, 8 and just shy
027of $2 million deficit is zero tax increase. This is the same exact slide you've seen every month. Um, but I think it's important that you have this information as you make your decision. Um, more importantly in June because that's when the final budget is passed. But this is this has not changed since January when I first showed it. Um, but basically every every position you go down from the act one index, you lose $265,787. Okay? So, as you can see, when you go to 3.6, that's the amount amount. Then you double it to the 1.8, you're at 531. Then at zero, you triple it. So, you lose $797,361. Okay? Um this is looking at um based on our new estimate for the current year. So that's that second second line. The first line is our
028fund balance or that's the audited number that that number hasn't changed in any of the presentations I provided you. um that additional fund balance from this current budget year we're in right now, that is the new number um the 87,184. So then once you get to the fund balance amount to balance the budget we're working on, so next year's budget 2526, those numbers change based on the tax increase that you would approve in June. So, as you can see, as a result, option A, your act one index, that would be your highest amount. You have 5.4 million in your fund balance at the end of 2526. Then you move B, C, and D. They decrease the whole way down. So, if you're at a 0%, you are at 4.6 million in your fund balance. Okay?
029she would utilize as of right now. I mean, obviously things change, but as of right now, you're just you're utilizing just shy of $2 million at a 0%. Okay. Um, so these are the estimates uh for the three-year. Um, and I think it's from where we started in January to where we're at now in year one of these estimates and year two. Um we've made significant strides, okay, which is obviously what we always want to do. Um we because I feel very very confident that that 289,182 is easily doable as we move forward um in year two. So that and I I've always shared with you year three you're getting into way way way too many estimates that could change unbelievably. So I put it there but I don't hold a lot of value in
030in those numbers because anything that happens next year or even the sec the following year 100% affects the third year. So it's a compounding thing. So, but where we started to where we are now, this is this this looks good. So, as you see, I'm not going to read the numbers to you, but you can see I'm going to provide the the different options, the four options, and what it does. So, um, if you drop down to 3.6, six. Okay, that so you went from a 289,000 deficit in year two to now you're at 1.1 1.8% you went from a $289,000 deficit to almost $2 million. Okay. And then year three, I'm sorry, at a 0% 289 289,000. Now you're just shy of $2.8 million deficit in year two. So again, keep in mind that
031Pennsylvania school code allows you to reduce your millage rate from the preliminary to the final. It does not allow you to increase it. Okay. So that was why the um recommendation that you gave me was to bring the act one index for the preliminary budget. Okay. This is not this is not this is not the final budget. This is not your final millage rate. That will be determined in June. Okay. So what you're doing is you're you're you're approving a preliminary budget to allow it to sit for 30 days. Okay. um which is required by Pennsylvania school code. Um I will just remind you that when we get to this item in the agenda that it's two-part. Okay. So part A or part one is the revenue that you need to get the number that
032is 37,000 37 million521649. What I'm getting at is you have to vote the same way in part one as you do in part two. In order to get that dollar amount for revenue, you need the millage rate that is in part two. Okay? So, you can't vote yes for one and no for the other. They both have to be voted on the same way. Okay. So, with that, I'll open it up for any discussion um or questions. Can I just take a minute to point out some of the facts that you've shared with me as we were going through some of the things just to point out that um that the pasers back in the 80s that was shifted to from 100% state funded to now we pay 34 cents on the dollar of every
033dollar for the retirement system for our district that is $4.7 million. What is our deficit right now? 1.1 1.1 million. Okay. So, that would clear that would free up us to do all kinds of things that we needed to do, whatever it was. We just passed a teachers contract, so that's not really on the table at this point, but that would have been an option if we were funded by piecers. This was something that came up last year um that this board approved a resolution to send a message to our state legislators. Hey, let's kick this unfunded mandate back to the state. Um, that's something that I would like to see if we can, you know, pursue again. We already passed it last year. I did send that off to Representative Ecker's office. Um, but
034I'd also would like to see maybe some of the other school districts in the area and Adams County go for that as well and send a pretty clear message. Hey, we need some help. Take this back on. Um, additionally, there's cyber charter and that's just an ongoing thing and I think right now you said it's like 1.8 million based on the numbers up there. That again, I mean, we can't do a flat rate of $8,000. It's basically going to defund the cyber charters. That eliminates parents flexibility. But one of the most important things here was the special education. We paid as you mentioned um we our expense for special education is 4.6 6 million and we will have refunded back to us 1.4. So I mean we're still shelling out all this money to begin
035with but we are obligated. This is a 30% reimbursement. So 70% of this un underfunded mandate is being we are forced as the local taxpayers to pick up this burden that the state is not funding us or minimally funding us. So 70% of our special special education costs um that includes evaluations for psychology, speech, OT, PT, behavioral and all the things that go in with that. Uh OT services, PT services, it all adds up to a very significant amount of money. Um and then you know they're all mandated and we get back 30%. So, if we were actually funded appropriately and not underfunded with if if the state's going to mandate things, then they need to start kicking in some money because we can't keep having our hands tied and having the burden passed on
036to local taxpayers, especially when we're still underfunded by 10% with the constitutional ruling of 50%. At least now we're funded at 40%, but we're still not there yet either. And it's not just burn. It's statewide. So, I don't know what we can do, but I would just like some of the people out there that might be listening to this that this is what we're faced with. The these are the challenges of, you know, being a member of the school board, knowing that we really don't have a choice to not raise taxes. Back in 2021, we didn't raise taxes. We're That's not sustainable. We have to keep the lights on. We have to be able to pay our teachers. We have to, you know, pay for things for ACTI that are coming up. So, those are
037just some of the things that, you know, based on our decision in life that I think we all need to keep into account and keep and be mindful of. Thanks. And Justin, thank you for the information. Absolutely. Did you say Lee's going to speak now? Yeah, the next motion we have next voting. So correspondence will be covered under uh personnel reports and related action. Any solicitors report this evening? Not this month. Superintendence report. Dr. Sterner. Yes. Good evening. Thank you so much. Um, I can tell you right now that there won't be an assistant superintendent report tonight as Dr. Meyers is at federal programs. Um, that is an annual conference that is mandated that any one that is deemed the federal programs coordinator in the district must attend. Um, as that is that is part
038of our requirement. Um, so she will not be joining us tonight. But I did just want to say good evening to everybody and just kind of report out where we are. It's May. I can't believe it. Um, I always joke I I say to my wife on May 1st, I'll see you in June. Uh, May is one of the busiest times of the year for our school. Um, only because we're one of the only organizations that open and close within a year. Um, we kind of end business and then we start business again within the same year. So May is a lot is going on. Um, I just want to share some of the events that um, I've been able to attend that have been very successful and ve very celebratory for our students. Um,
039we were able to attend the FFA banquet. Um, Ruth was there. So, thank you so much for joining. The food was exceptional. Um, so we really did enjoy that. Um, and watching our students that are in the FFA be celebrated and share all the awesome things that they're doing, especially in a rural community. We had all of our concerts. We had the high school cr um coral concert. We had the middle school spring concert, middle school spring coral concert, and rounded it out with celebrating our junior senior high prom. Um, it was a great evening. Uh, what I am happy, you can hear the rain. Um, all of our kids got in before this happened. And if you remember the night of the prom, it was a torrential downpour and it poured as soon as
040they got in and stopped for when they got out. Um, so honestly, it couldn't have been a better night. Um, we did have a different venue that we used this year as a school district and that was at the Windham in York and it was very they accommodated us very well and the students worked extremely hard and I do want to just take some time to acknowledge all the hard work that our teachers have put into all these events putting these on. A lot of planning goes into it. Prom, you're planning all year long. Um, and I that was my first prom that I was able to attend here and it did not disappoint. Um, so it was a great evening. I know some of you had children that went there. Um and I think
041they it looked like they had a good time. Um going forward with celebrations, um this this week we have a couple more. We do have our athletic awards ceremony which is going to be held tomorrow evening um where we will be acknowledging our athletes and all the um acco or accomplishments they had throughout the seasons. We have our academic awards ceremony which is on the 15th which is Thursday where we will recognize the academic excellence of our students here. And of course, we have to round out the year with our graduation, um, which will be held on May 29th, um, which again, we do have some board members that will be walking across getting their diploma that evening. I'm happy to say the week before that, I'll be celebrating my own daughter's graduation um, at
042a neighboring school district. So, it is a busy May um, for sure. But, lots of great things going on here um, that I just wanted to make you aware of. And I do appreciate I know a lot of you've been able to attend some of these events here and there and I know how busy you are but does mean a lot seeing you there and I do appreciate time that you're able to to also acknowledge our grounds crew again I said this how beautiful it is and how much putting physical education um students that are out there do I did say to our director and I was like I didn't know that they long because I'm a pretty early person and I've got into work when the light is not there guys are out there
043playing across so I was like I don't know how safe that is but they're out there and they smile and they wave to me in the morning um which is is great to So, we're working really hard to make sure that we end on a really positive note here for our school district. So, that concludes my report. Thank you, Dr. Stern. Uh, no old business this evening. So, so with this particular item, um, I know last month we had talked about it. It is possible many districts would take there could arguably be a motion to do 12A. Right. Right. one through seven. However, two re and you could just vote on them altogether. A motion for that and people could vote discussion in between or make a motion discussion in between and vote. The two
044differences would be if somebody plans on potentially having a no vote. They're not sure and they want but again this is also personnel so we can't really talk too much about some of this stuff. Uh and the second reason would be if there's a conflict of interest that somebody might need to pull a particular item out. So, uh, what in the districts that operate under this particular process, they would say at the beginning, they'd say, "Does anyone need us to pull anything out?" And somebody might say, "Ite six." In which case, the motion would be okay. Otherwise, make a motion to approve items a one through five and seven. And that's the vote. And then there's a separate vote on six in case somebody or and that's my example in case somebody wants uh to
045either vote it down or has a conflict if that and they have to abstain. So right um so that that's I think what Dr. Serner had asked me to explain. That makes sense. Separately to do them all together. Now objections. Do I hear a motion to approve A 1 through 7? Motion to approve. Any discussion? This is a roll call vote. All those will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Okay. I just want to take a second um to introduce you first of all congratulations Dr. Wales. Um so I just want to take a second to introduce you to our new director of Dr. Wales that is here with us today. Thank you for us to say hi. I just wanted to let
046you know how fortunate we are as a school um to to have Rob joining us as our newest director of curriculum. comes to us with a experience with a very specialized interest and skill set in curriculum development. Those of us that have been in education for a long time, that is a very unique skill set. Um, we all like to say that we like curriculum and importantly, but those that really hone in on and have a special skill like to curriculum. Um, and Ron does not disappoint in that area. He comes extremely highly recommended by his peers that he has worked with over the years. He has an extensive um, repertoire of experiences district administration, building level administration. Um and I am I am sad to take him from Epherta school district but I am
047happy for us. Um but again um Ron so glad to have you as part of us here. Welcome to Bermudeian and congratulations on Absolutely. Thank you for joining us tonight. Federal Federal MOTS. Any oppose? No. Motion carries. Letter C, appointment of depository. Is there a motion to approve? Second. Any discussion? All those in favor signify by saying I. I. Any opposed? No. Motion carries. Election. Letter D. Election of school board treasurer. The board will elect a school board treasurer for a one-year term. Treasur's term will expire June 30, 2025, and the newly elected treasurer begins July 1, 2025. The floor is now open for nominations for treasurer. I nominate Ruth. Second. Any if there are no otherations, can I have a motion to close nominations? Nominations are now closed. Uh those in favor of as
048treasurer uh signify by saying I I any opposed? No. Our treasurer for the 25 26 school year will be Ruth Griffy. Thank you. Uh letter E, LIU supply bids. Motion to approve. Second. Any discussion? No. Yeah, we we have to shut that thing down. Any discussion on letter E? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear in abstain. Motion carries. Letter F, district art supplies. Motion to approve. Second. Any discussion? Thank you. This is a roll call vote. All will be recorded as voting in favor of the motion. So I hear nay or abstain. Motion carries. Letter G, tenative adoption of the 2526 budget. Approval the following expenditures and revenues regarding the 2025 in the amount of 681,8 revenue in the amount of
0497 million521,649 the following revenue sources as listed in I hear a through G1. Any discussion on this? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Uh G2 of the following taxes to realize the figure above for local revenue. Motion to approve. Second. Any discussion? This is a roll call vote. All will be voted as Whoops. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter H. Tax exonerations. Please exonerate district tax collectors from the collection of taxes in the following amounts for the 2425 school year. Mot motion to approve. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor
050of the motion unless I hear a nay or abstain. Abstain. So now you have to just go through each person like to say yes or no because he has to abstain. Then we go through each person to get the reported. Jen does that. Right. I just said we in general. I'm just saying to make sure we do that. Diana can around H right? Yeah. Yes. Dan Chub, Brian Davis, yes. Den Goldhan, yes. Ruth Griffy, yes. Mary Keer, yes. Chad Mallerie, yes. Matt Nelson, yes. Neil Tate, stay. Motion carries. Letter I, Delinquent Tax Collections. Approval is requested to turn the 2425 delinquent taxes over to appropriate tax collectors. Motion to approve. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay
051or abstain. Motion carries. Brian, do you if you just I think if you just say like J Homestead Farm Yeah. what it is. I don't read through the whole thing. I just didn't want to move for motion. Well, no, you seem to be in rush tonight, but I appreciate your to move the meeting along. Well, I can wait is what I was asking. No, I don't. I I we're doing all right. Oh, okay. Okay. I'm sorry. Uh, letter J, homestead farmstead resolution. Motion to approve. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter K. 2526. Personnel wage considerations. Do I hear a motion to approve? So move. Second. Any discussion? This is also a
052roll call vote. All will be recorded as voted in voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter L. Markee Pennsylvania agreement administration request approval to enter into an agreement the Marake Pennsylvania for the 2526 school year motion to this is a roll call vote all will be reported motion mayor abstain carries letter Rock to enter with River Rock Academy for the 2526 school year. Motion to approve. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter N, the Yellow Breaches Educational Center agreement approval. Administration is requesting approval to enter into an agreement with Yellow Breaches Educational Center for the 2526 school year. Motion to approve. Second. Any
053discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Bus and van driver approval. Approval is requested for Alexander Hoffman and will William Bowling Jr. to be employed as bus drivers for the 2425 school year. Do I hear a motion? Motion to approve. Second. Any discussion? All those in favor signify by saying I. I. Any oppose? No. Motion carries. Letter P. The Adams County Technical Institute operating budget. Motion to approve. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter Q, Memorandum of Understanding. Motion to approve. Second. Any discussion? I have some questions. Dr. Stern, can you explain
054this item a little bit? I don't know if we we have other agreements like this with other places and what exactly I read it then too. So, can you just explain a little bit about what it means? Sure. What I'll be doing is anyou or MOA memor memorandum of understanding or agreement will be coming to the board for your approval. Um so this is one that we have with URA daycare and what thatou is is that if they have an emergency evacuation at their site that we're allowing them to use our elementary building. It is a very small daycare center. Um so I worked with the director there. We drew up anou. um they are required by the state to have anou for an emergency evacuation site annually. So each year around this time I'm
055going to be bringing it to you to approve. Um, so we work together to draw that up and she would need to notify me first to make sure we have capacity for them on that day that they may require an evacuation and then it's yeah, they just brings their students here just because they there's some reason they can't stay at the dayare center and then their par the parents of those children would then be picking them up from our and it says our elementary building. So like the cafeteria, the gymnasium would be the most likely. Yep. That's a good question. Um, any other discussion on Q? Oh, Dr. I guess I did have one more question. Sure. It's not necessarily close to here. Like it's still within our district, I guess. Correct. Even in our
056district, it's not it's within it whatever it's halfway to Bigleyville. Correct. It's it's whatever is in their um requirements as far as an office or whatever and if we can accommodate them. Okay. So that was just the most convenient space within a certain area. Seemed like if there was an emergency, you would necessarily want to drive that far. And by no means are we obligated to agree to anou. I mean, we do our best to to accommodate and with the amount of children that are there, we can easily it's not won't necessarily be a big. Thank you. Sure. All those in favor of signifying opposed. No motion carries. Okay, Brian, pause for one second. Lee, I do have a question for you for letter R. We do have an MOA with um Family First, which
057is our mobile dentist, but upon looking at the MOA, there are some errors in it and the date. So, make a motion to table it. Yeah. That I would like to get it updated and bring it back in June. Yeah. And the motion would just make sure to table it until the next board meeting. Just make sure we have a duration on the table. Right. So we have some unfinished business in relation to letter R. Is there a motion to table this item until next month? I'll motion to table till next month. Second. Any further discussion? All those in favor signify by saying I. I. Any oppose? No. Motion carries. Letter S. Security services contract administration is requesting approval of security services with GeForce Investigations LLC for the 2526 school year. Is there a motion
058to approve? Motion to approve. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter T, managed technology services administration is recommending approval to extend managed technology services with Appalachia Technology for 5 years effective July 1, 2025. Motion to approve. Second. That was a start. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. PSBA letter U. PSBA policy revision agreement. Motion to approve. Second. Um any discussion? All those in favor signify by saying I. Any opposed? No. Motion carries. Letter V, second reading of revised board policies. Uh so these policies were preliminarily approved in April, correct? for
059or they they sat for 30 days. Correct. And they're ready to be approved, right? So, these policies are ready to be approved and updated in our policy booklets. Do I hear a motion to approve? Motion to approve V 1 through 11. Second. Uh, any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter W is the first reading of revised and new board policies. Uh and they will sit for 30 days hereafter for comment. Is there a motion to approve? Motion to approve W1 through 13. Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter X, retired
060board policies. The policy committee is requesting that the board retire policy number 348, unlawful harassment. Is there a motion to approve? Motion to approve X retired for policy. Is there a second? Second. Any discussion? This is a roll call vote. All will be recorded as voting in favor of the motion unless I hear a nay or abstain. Motion carries. Letter Y is high school activity account approval for a metal shop account to be established in the high school activity fund. Is there a motion to approve? Motion to approve. Second. Any discussion? All those in favor signify by saying I. Any oppose? No. Motion carries. Too bad we couldn't make it to Z. I was going to say I was ready to um uh what is that? Number 13, discussion items. Athletics calendar. Yes. Um I
061just wanted to bring to the board's attention um something that we've been looking at as we are, believe it or not, getting ready to print our calendars for next school year already. Um, one of the biggest challenges that we have in athletics is constant changing of dates. Um, it it is just the nature of the beast. Um, so basically what I'm saying is by the time we run to print, there's going to be corrections already. I can tell you at this point of the school year from when uh Mr. Defoe started the schedule to where we are now to getting ready to print, there's been 115 changes already. So the recommendation is and and I am in full support of this but the recommendation would be that we would in their calendars that our school
062calendar we would have a QR code printed that you can scan and it has the most current up-to-date schedule because it'll be tied right to Arbiter which is where when Mr. Defoe makes a change it automatically changes there versus putting them on the dates and it confuses people. Um, one of the things I think about too is like our grandparents that come out a lot, like they're not in the know as much and they do really go by the calendar and the dates are wrong and there are times where we see them show up and we have to tell them that it moved or that it's not here anymore, it's at another school district. Um whereas if we put a QR code on every page of the calendar, it at least gives people that opportunity
063to just scan it and it brings it up right away versus um being able to uh cross out dates or or send updates. We could also for those that might not be um technology inclined with a QR code, we could put the URL underneath it that if they type the URL in um that they would be able to search it there as well. Um, but just thinking that it might be more user friendly moving forward. So, I just wanted to bring that to your attention and see if you're okay with us moving forward with that because it is the time where we need to start printing. So, the only thing on the calendar will be the QR code in the URL. Only for the sports. We wouldn't put them like the sports events right on
064the date. It won't say Tuesday York Suburban at two, correct? It'll just have a Q. It'll say four athletic events. it'll be like on the page and it'll show athletics and then it'll be very obvious that it's there because we just found that this year especially the dates were wrong um from it being printed and it became more of a a problem than it was a a benefit for our community. This is the the district calendar that we print out QR code on every page for athletics. Right. Mhm. Are we still going to get the little U? As of right now, those are still scheduled. And again, that's the thing, too, where it's problematic because things that are on that card. The good thing is though, like usually football's pretty solid, which people use that
065a lot for, but the other ones they change. So, that can have a QR code on it, too. It could, but that Yeah, that's not what we're talking We could, but but on that card, because we did actually bring that up. Thank you. that on the card that has the dates, we could put a QR code on there so that they could just double check the dates that are on there. That would be consistent with the calendar. Yeah. Yep. It's the same. It'll take them to Arbiter, which is where all the events are. Sounds like a good idea. Sound good. All right. Great. Those are all the items that we had for discussion because Justin already did his presentation. Um, any other business this evening? Didn't take nearly as long as I thought. Disappointed. He
066sounds disappointed. Is there a motion to to adjourn? Do we Do we need to return to executive session or we were finished? We're finished. All right. Is there a motion to adjurnn? Motion to adjurnn. And a second. Second. Second meeting adjourned. Thank you all. Be safe out there. Stay dry if possible.