001Okay, we will call the meeting to order. Uh, first item on the agenda is approval of the agenda. Move to approve the agenda. Motion by Allison, second by Josh. All those in favor say I. >> I. >> Any oppose? Same sign. Motion passes 70. And then the Central Plains Elementary. >> Okay. So, I wanted to spend a little bit of time with you guys this evening. going over some numbers. So, if you'll go to our third file that looks like this that says the modular bids for CPES. I wanted to go over the two bids that we did get uh just really quick. So, we do have the box modular. The price that's on there now is including the breezeway. So, the breezeway is included in the price. Okay. Um whenever they sent that, I
002thought they were going to send that as a separate. They sent it included. So the financing would be included with the breezeway as well. So you can see the different options down there. So the total cost for including the breezeway is 1.1. Um the financing offers are on there whether we go 2 years, 3 years, four years. And there's also some other options. Um and again, I wanted to go over those just to make sure that you guys understand that's with nothing down the estimates. We're going to look in the budget numbers. I'll go over those just a little bit as well. Um, so those are with nothing down on those options. So, we did get another bid in from Mobile Modell that was just under 1.3 uh that didn't have any financing options. If
003we decided to move that way, uh, we would have to look at other financing options. So, those were the two that we received in the mail. And I wanted to spend a little time going over the estimated groundwork pricing. We went over these numbers again, but just to re we went over these numbers at the last board meeting, but to refresh your memory, we did get a estimate for budget purposes for the gas, electrical, water, sewer for $53,698. Concrete foundation work, $60,224. And then estimated dirt work right around $10,000. So that brings us to $123,922 for the groundwork pricing. And again, those are just estimate numbers for budgetary purposes. The other items that we looked at, uh, we did get a a company come out and look at our fire alarm system. So, um, addition
004to the fire alarm system for a modular unit with seven smoke detectors, nine pull stations, one by each exterior door, 11 ceiling mount strobes, five ceiling mount horns and strobes. Um, the price is dependent on the access to the programming code to address to add the addressable devices. Also includes $3,000 in the bid for the necessary drawings that we're going to have to turn in and that are required for the state fire marshall. And then accepting testing is included in there as well. So that's $12,636. We did add the contacts for the exterior doors and the motion sensors in the hallways as well. So that comes out to about $945 on those items. We estimated security system about $1,500 per door camera. Trying to estimate on the high side of that times 8 comes out
005to about $12,000. And then on the furnishings, we just went ahead and looked at everything new. Okay. If we went everything new in that building and we did not have some of the desk, the teachers desk, those items that we do have in the district, lockers, uh, whiteboards, if we bought all those items new, 108 chairs and desks, teachers desks, chairs, whiteboards, lockers, um, we're looking at about $38,900. I don't anticipate that being the price because some of those items we do have throughout the district, but I wanted to aim high on all those. We wanted to aim high on the estimates. So that's what we come up with with um on the furnishings. Breezeway estimated cost is included in the box modular price but not included in the mobile modular permits. Whenever we talk
006to the city in Hollywood, just staying in touch with Mark on what our permits are going to look like. Uh technology including phone lines, PA system, internet access points, classrooms, uh clear touch panels, computers, we're looking at about $35,000 for those. And then wiring hookups, access point switches, uh $19,615, which comes out to a total of $54,615. Um to make the building ADA accessible, we would like to put the building on the concrete foundation, but put it down where it's only about four or 6 in from the groundwork to the doorway. So, we're just talking about pads in the doorways with slopes up to the doorways to make those ADA accessible. I did try to call the ADA accessibility Kansas the state state representatives. They are mighty hard to get a hold of and won't
007return a call. Um talking to to Scott and our concrete guy, we're estimating that to be about $10,000. And then that also includes the concrete for the breezeway as well going across that. So when we talked to talked to Scott, he said estimate about $10,000 more for those items. And then guttering for the building, estimating that to be around $8,000 as well. So the total of all those items comes out to one $137,96.74. When we add that to the groundwork prices, those two numbers together, we get $261,19.35 on those items. I'm going to use those numbers when I go to the budget just as a reference point as well. So, questions, concerns, uh, comments on anything with that page before I move on to the budget. >> The daycare fencing, >> the day the daycare
008fencing when we installed that, that'll be able to be moved. The question is just going to be the setup for it. Is it going to be the same setup we want? >> Does that does that make sense, D? The fence we put over there is going to be able to be moved. The question just going to be, >> you know, add to it. >> Yeah, we we could we could possibly have to add to it. >> Okay. So, I wanted to turn your attention and put that over to the side and turn your attention to the bottom file. Um, mine's really small, but I tried to get it where I could go by numbers on this, so it kind of makes sense. So, trying to have the numbers out here to the side as reference
009points for our budgetary document. And again, these are just estimates. I want to I want to be very transparent with the estimate side of these are just estimates. We can't foresee major catastrophes happening. But um so I'm going to just start at the top. Uh September board meeting, our cash balance and capital outlay was a little over $1.1 million. The next number, we took the past two years capital outlay expenses and took the big items out that we would think would be once in a lifetime hopefully purchases. Uh buses, big air conditioning unit, um spending money on on big pieces of the air conditioning units. We took those out. We took what was left and we averaged them together. And we can say estimated estimating we spend about $500,000 a year at a capital outlay
010to run the district. >> Okay. So, I'm going to use that $500,000 and I'm even going to add $100,000 to it as a reference point for a year. We're going to spend $600,000 to stay on our carpet rotation, the some of the items that we've been doing in the district to make sure we don't fall behind on those. So we used 5,000s as as an average, but we're going to estimate 100,000 more on that number. So I'm going to use that number throughout the next 3 years on this budget document. Okay. So um if we take that 600,000 out, you'll see on line eight what our balance remaining is. Okay. So on these revenue sources, okay, we average the last two years together. Okay, we get four payments a year for capital outlay that are
011tax revenues. Am I saying that right? >> Tax distributions. So we average the last two years together for each four month period. Okay? Because technically we call it we get one in fall, we get one winter, we get one in spring, we get one in summer. So we average that number together. Now our valuation did go up last year. So we anticipate this number being a little higher this year. Uh but we're just going to use the averages for budgetary purposes. Okay. So on line 10 averages from the last two years come out to about $54,763. There's our running total. Our big winter check averages about a little under $640,000. Line 16 uh calculates that together. March revenue for spring's on there. And then we have our total May, June, July for our summer ones
012on there. And then we have our total. So I'm on line 24 so far. Okay. We're going to estimate $300,000 for all the groundwork. Okay. And if you remember back to this page, okay, we are at $261,000. Okay. So, we're overestimating about $40,000. Okay. And then if we go ahead and decide to move forward and the board wants to put a $250,000 down payment on the modular unit, that's out of there as well. Now, remember back on this page though, these prices don't include a $250,000 down payment. That's nothing down. Okay? So, we're going to estimate us to be a little over a million if we decide to do this at the end of this year in capital outlay cash revenue cash balances, sorry. Okay. So then in 2627 we're going to have an estimated
013$35,000 payment come out for July, August, September, October, November, December. So on line 41 would be our balance remaining in cash. And again, we're going to use that average number. Okay, for the fall. Again, that 54,763 for our total on line 45. We have our January and February payment coming out of there as well with our balance remaining of 790,000. We have our big average check is $639,000 for our winter revenue. Then we have our total on line 54. And then we just put it in the middle. Again, there's our $500,000 on average expenses that we spend. And again, we're going to estimate that $100,000 high to be a $600,000. Okay. So line 60 is balance remaining. March, our payment for $35,000 for our March lease purchase, balance remaining on 64. Again, our average for
014our spring revenue, our total on 68. Our April, May, June payments, balance remaining on 74, our average from the last two years on our summer tax revenue. Line 78 would be the balance remaining after one year. Okay. So, as you can see, we did the same thing for 27 and 28 using those same averages. And then on line 125, you could see what our cash balance estimate would be after 2728. And then we did the same thing for 28.29. And you can see on line 173 on the next page, our cash balance would be about 966,000 estimated that we would have it paid off after 2829 if the board so chose to move that direction. The one item I want to be clear on too out to the side, I'm looking on line 173 out
015to the right side. We average between 50,000 and $100,000 per year in this account in interest selling items and credits that we gained throughout the year. I didn't include that in there. Last year it was $111,000 that we had in the capital outlay for those items. That $111,000, we didn't average it. We didn't put that in there. No, nohere. Okay. And again, our average would be anywhere between 50,000 and 100,000 a year with last year being 111,000. So, I wanted to go over that and what that would look like with you guys to see if you had any questions. And again, this is just estimates for budgetary purposes. So in essence, even though you still end in a very cash positive close to beginning, you've estimated a 20% above your average each year of expenses.
016And then you also built in kind of a construction contingency of about 15%. >> Plus not accounting for the fact that we'll probably we would be looking at putting money down. >> Right. So if we put $250,000 down, we would have a decision to make if we if we wanted to go that direction. Whether we would go ahead and lower our monthly payment would be an option or two, we pay it off quicker. And there's no guarantee to pay it off There's no question, concerns, comments on any course numbers. Guys, >> you know, you say that once you take out the big purchases, what what are the big >> So, for example, last year we bought a bus. Okay. We spent about $100,000 on mitigation at the high school. And then we also spent about
017$130,000 for air conditioning systems in one of our buildings. So those three items, if you take those three items out, I'm just going to estimate in my head. You got 160 for the bus. Okay? You got 130. So now we're at 290 and over another $100,000 for mitigation. So you're at $390,000 just there with those three items. >> And that account for like the the foundation repair that we were doing that >> No, this this would have been last year. >> The foundation that we're doing is we're doing we're doing that work right now. That number reflects all of that. >> That number I would fit into that $600,000 average that we have a year. $500,000 that we added $100,000 to. >> Are there any anticipated expenses that you did not include in that number?
018>> None that I can foresee, I guess, is the best way to put it. There are things at every building that we need to be working on. I mean, just just to be really transparent, honest, there are I mean, at every single one of the building, we we have needs, whether it's roofs or, you know, whether it's uh piping in the tunnel. So, there's needs in those items. If we decide to move forward with this, are we going to have to be um a little more on the ball with exactly what those needs are and in what year we're going to try to attack those needs? The answer to that would be yes, we would. Um, you know, if you remember last year whenever we had, I think it was in December, we had a
019special board meeting to decide what we wanted to attack this past summer, uh, we would need to do the same thing and and we probably wouldn't we wouldn't have as much, you know, we wouldn't have as many funds available for all those items. We would have to be really forceful the next three years on, okay, this building we need to work on. This is this is our number one priority at this building. This is our number one priority. this building. This is the um I don't have any wood around me, but if I did, I would knock on it. If our pipes in the tunnels busted here and we had a disaster under there, I mean, that none of that's figured into the cost of this. >> Is there a benefit to doing the 2-year
020versus the three year we talked >> interest rate would be lower? But would it would it affect your budget numbers any or would it all kind of >> Yeah, it would it would affect the budget numbers just because our payments would be probably about $15,000 more a month. $16,000 more a month is what we would have on there, but we would have it paid off faster. So yeah, it would it would affect the numbers over two years. >> Say about what, a little over 100,000 >> probably. And if we didn't have any major catastrophes over the next two years, that would be the way to go because our interest rate would be lower. Um, it would just make me a little more nervous. We can always pay it off early. You know, if we wanted
021to end up paying more on it to get it paid off early, we can still do that. Um, >> so at the end of the year, if we have excess money when we do transfers, we could do that. It's definitely doable. on the um cover page of the box popular thing, it shows more like the units that were um out at I think Ashland or >> Atwood. But do we actually I mean he's gonna the exterior is going to match fairly good with the exterior of our existing building. >> We would try to match it the best we could. >> Yeah. And and and I was really caught off guard in my head of how the covered breezeway was going to work with us having an ADA accessible ramp into the building. But, you know,
022I really had to sit down and think about that whenever we talked to our concrete guys. Well, that that building was going to sit down far enough in the ground to look more like a a stick built or one of those Warcraft homes that, you know, we're not talking about more than four to six inches off the ground. So, um I would want to try to match it the closest I could to to the building. Have you ever seen one of these buildings in person? >> Yeah. So, Char, I went up um in Atwood. Trying to make sure I'm saying that right. Is Atwood and it feels like a long time ago I went up there. Uh is Atwood. So, Atwood um kind of had a catastrophe where their school burned down and they had
023to bring a whole bunch of these in and they brought in an eight classroom setup over there and they had it set there. So, one afternoon I drove up there and and walked through the building. Um it was an older model. Um I I believe it was a either I think it was a '9s model. um and you know for the classroom space that was there and the space that it would provide us um it looked like a good option that we needed to have on the table. Now my hope is with this modular unit though that it's not sitting up high. I don't I would rather it not look like a a trailer house sitting over there. I'd rather it be, you know, a little closer to the same foundation and which they said
024was doable. Um, but when I went up there, I spoke with the teachers and I spoke with the administrators and, you know, they said for what they needed at the time for the classroom space to be able to have, they just needed to have school. Um, they they were they thought it was a really good option for them. >> The walls were kind of cheap or anything. Not really trailer house. >> No, I No, I didn't really notice that. The one thing I tried to do is I tried to go into one of the classrooms when somebody was teaching beside it. Just, you know, being a teacher and and you've been there before, if I'm trying to teach kids and I hear a teacher across the hall or something and I'm not going to say
025I couldn't hear them, but it was a little better than I anticipated with the walls. Um, and with this being a newer model, my my hope would be that it would be even better insulated between the walls where there was little to no noise between the two. No. So, two things. One, one, we were hoping it would kind of be a daycare office or a space for the teachers, but it also gives us room to expand. If we needed another classroom, we would have it there as well um for that corner space. And again, you know, depending on what the board decides to do with this, we would have about 10 days to get this finalized for the the blueprint on what we would want it to look like. So, I know Miss She's been
026talking with her faculty and staff if the board decided to go that direction. Is this the best setup for what we need at the building or at the site? Um, so I would I would say there might be some little tweaks and modifications to it. cheerle but um the office space would give us room to grow but also give us some room for like our daycare offices and things like that that we would use it for too then if we ended up needing it for a classroom space or an art space or it would just give us that opportunity to move in that room if we needed to. >> The daycare one and daycare 2 use the same door to the fenced in area. >> Yeah, that's that's no fence on the north side. >>
027Yeah, you know, we really haven't got that far. What we talked about is, you know, I would if if we decide to move this way, I would really want to move to some sort of a privacy fence on one side of it just so you couldn't sit in the parking lot and have a straight view, you know, of doors or anything else like that. and then a fence to one side where it would kind of wrap around to the back part of that. And um they would be able to exit those doors either on the north side or on the west side um to be able to go straight into the the uh daycare um playground fenced in area. that door that's on daycare one that comes out to what I'm calling the north side
028Dalton. Um I would think they would probably give us the option whether we wanted that on the north side or what we whether we wanted that on the west side. Um because our daycare kids when they would come in in the morning, we would have to have a situation where they'd be able to come in the fence on that side and come in the building that direction rather than through the front doors. or I guess that's what I would probably say would probably be the best setup. You know, if a parent came to check them out, we would still want them to check them out through the office. But in the morning, you know, they open those doors at 7:30 and you know, you know, our principles are almost always there at that time anyway,
029but it would just be easier personnel to have the north door or the west. The other thing is moving the daycare would free up what you're paying out for rent. >> Not significant, but >> and that that's really important to to say too because at this point it's not really it's significant, but it's not significant because we still are operating both of our daycarees with the Patterson grant dollars that we got from two years ago. So, you know, if we're not fortunate enough to get that this summer, then we're really going to have to come back to the drawing board. I don't want to say drawing board, but we're going to have to come back later in this year and look at those finances and really make sure that it's making sense financially and and
030even if it's not making sense financially, if the board seems that it's a it's a big enough benefit to the community that they still want to run that, you know, you guys will need to know that and know those options. So, you know, right now we're still running part of our daycare um employees and those sorts of things off the Patterson grant, but just being just very transparent if if we don't get that grant, you know, one of the things that's going to be put on on our thought process moving forward is price increase for our daycarees. So, I would hope we wouldn't have to do that and we would be fortunate enough to get the Patterson grant again, but that would really be the next step that we'd have to talk about if we
031did not. Terry, lead back to your question about if the interior walls look cheap or look like mobile home walls. If you look down in here, it says the interior walls are 2x4. Um, and that insulation is the R11. And from the video and everything that we saw when we talked to we it looks very much like like the Warcraft homes that are made up in um >> play center and that's what I have too. And they're just like a stick built house. >> It's just it's built off site and then brought in. And the benefit is that you can get the site prepared while the house is being built. So it cuts down on your building time. Whereas in like a mobile home, those are usually 2 by two and yeah, a little thicker.
032Do we need that many exterior doors? I mean, fire reason, you only need an exit out the either outside or you need two. One on the interior, one on an exterior. And most of the time, a window is a is big enough for an exterior fire breeding. I mean 90% of the time they're going to be coming in through the breezeway anyways and then they'll go down the hallway and get into a classroom. >> So Josh, the one I went up and looked at in Atwood did not have doors going out. Let me rephrase that. They had the hallway door going in, but there was no other doors going out the side. Does that make sense? >> Yeah. >> So the way that this is drawn up, >> I don't know if I can give
033you an answer. I'm going to have to ask if there is a specific code that they think that they have to follow to give those classrooms a doorway out because it looks like if I'm looking in the first grade room, anticipated first grade rooms, they both do. This bedroom, the anticipated kindergarten room, the other kindergarten room, and then the daycare rooms, the office space is the only one that doesn't have a door going out. So I >> maybe if every classroom has >> I don't know the answer to that because I know the ones up there did not. Right. >> And I don't know if that was an emergency or not. But I I can get where you're coming from with those doorways being a entry point for people. I'm going to have to ask
034that question and get back to you because I don't I don't know the answer if that's a a certain code that they have to follow or not. Well, unless their windows are not escape windows, right? That's the only thing that would get me on that. >> Um, I just don't like seeing how many exit, you know, points there is coming in and out >> cheapening up your security a little bit, too. >> Yep. And it should be I mean I hate to say it but it should be a little cheaper on >> building doors and expensive >> are solid steel. >> Yes. >> Yeah. They would be >> in >> right. That's a question I don't know is that some sort of code have to follow with those classrooms or not. And in with them
035being locked, you know, they're still locked, but there's still a door and there's still an access point. >> Yep. >> So, I just don't, >> you know, and then I don't know if that's a a Texas deal that they push on that fact. You know, I know they go all over, but I don't know if, you know, since they're coming from Texas, if >> that's the code, >> a code for them, and so they just throw it in there no matter what, >> right? >> I'll ask that question. Try to at least get you an answer on that. >> I mean, I don't think that's going to make us or break us of what we're going to do. It just it it number one, it'd be nice to know Number two, I don't think we
036need that many exits on a building this size, >> just as long as their window is compliant for fire escape. >> I did reach out to uh um a couple of superintendents that I know just asking them if they had any experience with modulars. One of them didn't really have anything. And the other one I reached out to um said just make sure that you're in contact with your fire marshals on just prepping for what needs to be done. So I did call our fire marshal that comes to our school building just to ask him for some advice on what can we do to set this up and he just said you know once if you guys decide to go that way once they have the blueprints that item that they were talking about in
037the fire alarm system uh required for the state fire marshall. said submit that as quick as they can because he said they're more than 3 months backed up for inspections and they have to do what they call a 50% inspection and then when it's done inspection and when I talked to our fire marshal he said it's hard to do a 50% inspection with this you know he would say we would probably come in when the building was set and you guys were ready and then we would come in when everything was set up ready to go um and then they would have to approve they would have to approve the adjustments to the fire alarm panel and the fire system to make sure that it's up to code for the fire marshall as well. So
038did reach out to them, tried to get a hold of the ADA compliance officer as well at that time and wasn't able to wasn't able to get them, but um that's really the main feedback that I got from some of the other superintendents that have done nothing this big, but have done some other modular units as well for space. Are these classrooms as big as our other classrooms? >> Oh, I remember we talked about that before. And I want to say that I think that that depending on what classroom you're in, >> right? >> I think our sixth grade classroom is the biggest one. Right. And I would say that these are comparable to the sixth grade room 27. I'm not sure it was I know we talked about I thought they were similar to
039what we had >> right >> and I don't I was in that sixth grade room the other day and I don't maybe it was because all the sixth graders that were in there but it didn't feel 27 by 27 whenever I was in there so I'm not sure Our hope with the wiring and running the wiring in in accordance with the breezeway that's deciding factor is that utility room that would be you know coming right off that hallway um would be a good place to probably have a lot of our internet connection switches those items. That always makes me nervous though because that utility room is a it's a water room. But um we could also see if there was a place a way to put it in the office space as well. But I
040would, you know, we're going to have to decide, you know, which way we would want to go with that just because if we ever need that office space for classroom space, we're not going to want our switches and everything in that office space either. So what we're calling office space [Music] Is the plumbing like in a crawl space or is it embedded in cement pipes under the >> Yeah. So the foundation that it would be on, we would have to have a big enough space for a crawl space to get down there and have all the hookups and everything. So um you know that was a concern I had whenever I visited with them about water pipes freezing and those sorts of things as well. And they said with it being on a foundation, they
041can't say that there's absolutely no chance that it's going to freeze, but there's a better chance that it wouldn't freeze in relation to just skirting around the, you know, just skirting around a one that's that's up off the ground. So, I would want to make sure if we decided to go this way that whatever we did for plumbing and the pipes insulation wise or, you know, whatever we did was top-notch because that's one thing we don't want to deal with under there is we don't want to deal with pipes freezing or any of the plumbing issues that could come from pipes freezing, too. So, And there's so the I beams that they have to transport these buildings and stuff on leave enough room too for the plumbing. Like there's more head room than you'd think.
042You know, one thing, you know, kind of thinking inside the box just to just to make sure we're all on the same page. You know, our know with our our uh gas consumption, electricity consumption, you know, that will be a little bit of a higher bill every month as well with this unit. Not that it's going to be, you know, break the bank, but it is going to raise our utilities over there with this unit as well. So, just kind of keep that in your head if that's what we decide to do. about insurance that change anything for being modular. I'm sure I'm sure that there would be a change every year. Um, was it just last year they came out and did their audit of all the buildings? Yeah, they sent a guy out
043last year and we had to we had to walk through walk through all of the buildings again and they kind of do an audit of what you have and um kind of look at floor plans and those sorts of things just to make sure your coverage is going to cover if something happens. So, I'm sure whenever they would come out and redo their audit, which would probably, you know, they're getting to the point where they come out and do that every spring, um there would be there would be an increase in our property insurance for this I would hate to shoot you a number on what that would look like though. >> They should really found a 2x4 >> 2x4 interior 2x >> right here. This 2x6 >> I'm not sure what that is. You
044have to zoom in that far. >> Maybe that's where they're already running wires and stuff. >> We're looking in where it says the boys restroom where it says 2x6 and it's kind of a little square between the staff work room and the boys restroom. >> Like is that where it says 2x6? Is that where there's like a urinal there? >> But then there's a square behind it that looks like it's unaccessible. >> I know on the front side of that where that milk nook is, those are water filling stations and water faucets on both sides. >> Okay. >> So I don't know. >> One thing that 2x6 area. I don't know. >> Yeah, that the piece where you can see within the bathroom, but the one that's walled all four sides. That's some type of
045>> There's no door to access. It's a nice size utility space though. I think you can create >> within the utility wall, >> you know. So, there's some divider between >> or put in a metal cabinet or something. Yeah. When I look at the HVAC, I don't see about the air conditioning. It is air conditioned, right? >> Think so. >> No, I know it is. >> Okay. If I remember right, cheerly, I'm trying to think, each one of those classrooms in Atwood had their own thermostat in them. Almost positive they were on those those inside walls between the room. I thought each room here had its own heating, right? It's not >> central, >> right? It's not. No. What's the next step on this? What are we looking to do? >> So, we are going
046to have if we're going to want if if we're going to want that extra cl this extra classroom space for the start of next year, we're going to have to make a decision today. to accept one of these >> to accept one of these bids. Um, anything else we decide to do, there's no way we're going to have time to get it built and installed and put together before the start of August of next year. Um, if you guys did move forward with one of the bids, our next step is we would have to sit down within the next 10 days and sit down with Lee and get the setup of the blueprint that we wanted for the building. I think the estimated timeline, I think they gave us 10 days to try to get
047that finalized and get that to them. In the meantime with that, any of the items that are over $20,000 that are on any of these estimated groundwork plans or any of these um I'm going to use the word highlighted because I highlighted those. Any of those that are over $20,000 as well, we would have to send out bids and get bids on those and try to get that done as soon as possible. Um the concrete's going to have to be bid out. the um probably have to break apart the water, gas, electrical, sewer um or try to find somebody that'll come in and give us an estimate on all of it as well. The dirt work would not have to be bid out because it's under that $20,000 threshold unless you guys would like it
048bid out to see um prices that are unless you'd like to see bids and see how close they are to price-wise. And then like our fire alarm system right now that would be under um that would be under the threshold unless you guys wanted to see the different pricing components of that. We would hold off on the furnishings and we would have to really go through our other buildings and see exactly what we had and what we could use in those buildings um to furnish this before we spent any of that $38,900. And then the technology side of it as well. We would have to bid that out for not the switches, access point hookup wiring because that's under 20,000 just unless you guys would like to see comparable bids when we bought the clear
049touch panels, the computers, those sorts of things for those classrooms for the clear touch panels. We would have to bid that out as well. So the gutters we wouldn't necessarily have to bid be bit out ADA ADA accessible pads. um I would have them included the concrete bits rather than have those broken apart. So um I I do want to say, you know, comparable bids, we do have to abide by all the laws and regulations. We do have some of these these uh uh contractors that have they put a lot of time in on this, too. So, um you know, whenever we'd have to get those estimated bids, I would present those guys to present those to you and um you guys would have the power to accept which ones you want. But we do
050have a couple of those contractors that have some extensive time in this already just for budgetary purposes. So, >> in the motion that we make tonight, do you want us to go ahead and include um like down payment and payment plan to do? >> What I would like is I I would like which option you guys would want to go with because we need to get the paperwork rolling on that. Um, at that time I can have them g have them give us an estimate on what it would look like with a couple of down payments maybe, you know, whether we want 150,000, 200,000, 250s just to see if we wanted to still stay at that $35,000 mark or whatever mark it was or if we wanted to have our payment adjusted because of the
051down payment. So, I don't think we need to approve the down payment at this point. um but what option we're going with that way they can get that included in it too in October depending on where we're at with this if we move forward then you guys can make a motion to put a down payment on it for whichever amount you would choose. So just like some quick calculations I think if you did the 200 just because 250 is what you had thrown out initially. So if you did that your starting balance would be like $883,225. If you apply a similar interest rate to what they have right >> on the 36-month one, which was where you got the 35,000 estimate, >> that payment would be around $28,000. 27622. So then if you, this is
052quick and dirty math, but if you continued to pay the 35,000, you're paying almost $7,000 more a month and you would pay it off six or seven months early conveniently. Um, and save just shy of maybe $20,000 in interest, I think, is what it was. Uh, it says between 14 and 19,000 in savings. Just ballpark. I was trying to math backwards to what their interest rate was. They were >> because I'm assuming they would finance it for a similar interest rate if your length of sharpness was similar. So these payments here are with nothing down. >> That's with nothing down. >> So probably I would suggest making which company >> do that one first. >> So it's less convoluted, >> right? >> Yeah. >> Well, yeah, because the only one of them offered a payment
053plan. >> Yeah, that's true. >> What is the interest rate roughly that? >> I think it was 7.8. 86 >> for the year. Yeah, for the three year, right? >> Yeah, it was approximately 7.86%. [Music] >> So you want motion approving which you want, right? You want a separate motion forward motion. At this point in time, I would entertain a motion to move forward with the box modular. Then for the addition for the Central Plains Elementary School, >> there's a motion by Allison and a second by Josh. Is there any further questions, comments, or discussion? >> Repeat the motion. Sorry. Uh just moving forward with the box modular bid for the addition to Central Plains Elementary School. All those in favor say I. >> I. >> Any oppose? Same sign. Motion passes 70. And then
054from the discussion I believe um I would entertain a motion to accept the option number two for three years financing with the possibility of early payoff. >> Also move a motion by Josh and a second by Chad. Any further questions, comments, discussion? Hearing none. All those in favor say I. >> I. >> Any oppose? Same sign. Motion passes. 70. >> So at the October meeting, then when they decided they got >> So this will get them rolling, >> right? That'll give us what we need to move forward with Boston modular to get the blueprints at the developmental stage of that done. And then we'll come back at the October board meeting with option number two. We'll have the interest rate percentage on there as well. I'll give options of what it will look like with
055a couple of options down and what that would be to the price early payoff as well. Then at that time we can make a decision what we want to put down. If we want to put something on, >> we're gonna hopefully have the options of the pre-work or are we going to have to try to push that to November? >> No, there's no way that I'll have there's no way I'll have all the bids for the pre-work. I would hope that by November the I would hope by November I would have all the bids um to you guys by then because each one of those is going to have to be a separate motion. I'm sorry but it's going to have to be that way. So my hope is by the by the 1 of
056November we would have all those laid out to you guys. So we would know what direction we're going and then that gives us December, January, February, March we have the timeline in there to try to get those get those things. So they're saying if we since we approved it, we're hoping shoot. >> No, I think on the timeline he gave us that we're we should be able to hit that end end of June. Okay. >> For it delivered, hooked up, ready to go. So we have the whole month of July and maybe a little bit of August to get wiring ran, things put together. So it's ready August, whatever date we start school next year. >> Um, if you look on When will you need to have that finalized blueprint for Lee? Are you guys
057going to change much or like an exterior door thing and any little changes maybe? >> I know Miss Shei has talked to her uh faculty and staff a little bit about their thoughts. Uh Josh on on that box modular just so you can look and see and kind of do some of the dirty math as well. Um, if you scroll all the way to the bottom and then go up one, don't have page numbers. Two, three, four, it says estimated timeline or it says timeline and estimated completion. Um, partially signed mutual agreeable contract, approve of plans in four weeks. That's what they kind of wanted to go by. Uh, I asked him usually how close they are to that and they said, "Well, they're they're usually pretty close." If you go by those weeks though,
058I mean, they if you go by what they say on there, you're looking at March or April it being done, >> right? >> Um I don't know if they have room to store something like that. If it's done until March or April until June when it would be delivered, but going off that, we would have um we would have it a little bit earlier. So, um >> earlier better if we have everything right. >> Right. Right. >> That way it gives everybody else a little cushion. Yeah. Um and then Dalton the blueprints and stuff. Um we probably would I would like to sit down with Shay and also Lee and visit about exactly what his timeline would be and when it would need to be submitted and done for this is the final blueprint. We're
059done. This is exactly what it's going to be and have him give us a date rather than you know 10 days. Give us a date on exactly when you need that done by. So, um, the one thing I, you know, on that blueprint, it did say daycarees. It said kindergarten, first grade. Those classrooms aren't set, though. What I'm saying is that, that that doesn't mean that first grade's going to be out there, especially with the breezeway being open partially on one side. You know, they've had the discussion of maybe it would be better for the upper elementary to be out there in a couple of those rooms rather than the lower elementary. So, those grade levels aren't set yet on on who's going to be out there. So, um, trying to make sure I answered
060your question, Dolan. So, I'd want to sit down with him and have him give us a day that it needs to be done by rather than just a 10day span. >> Yeah. But there's not really significant changes that you're looking at other than the exterior doors at this point. >> Miss Sheihi, when you guys have had conversations recently about it, has there been anything that's been brought up at all about like huge changes to what that blueprint looks like? >> We're very happy with it. >> Okay. So, I'd say one question and just on those outside doors, whether >> we have to have them or whether we don't have to have them on those classroom setups. Were we going to was one thing um was that hallway going to be wider for the lockers out
061in the hallway or >> So we had two options there. Number one, that hallway is 8t and if you look on the left side of the picture, you can see how the wall comes >> in >> before the door opens. >> Yeah. >> Two things can happen. And those doors can be bigger and it not be inset, but if they're bigger, lockers won't fit there because you can't have a locker block in the entrance. If those doors are a little bit smaller where a locker would fit in there, then the locker could be set outside. >> The other option is, you know, we do some sort of cubbies or lockers on the inside of those classrooms. And a lot of that was going to be determined on whether what grade level went out there. I
062don't want to speak for the teachers, but as a sixth grade teacher in the past, a middle school teacher, I would rather the walkers be out in the hallway just so I had more classroom space. But I'm sure I'm not I don't want to speak for all of our teachers on what that what they would prefer that to look like. >> They would prefer the hallway, >> would they? Okay. >> Coming in from the original building, it's just showing a single door. >> Wouldn't that be better to have a double door for like when we come back to school and the parents coming in? I mean, there'd be a lot of traffic in and out. Yeah, we probably change that to a double door. >> I don't know the answer to that. I can ask.
063>> So that entry there, that hallway would probably have to be an 8 foot hallway. >> Yeah. >> And that would probably cut your classroom down to 20 foot. That office spaceclassroom, >> right? >> Cut it down to 20 foot instead of 22 foot. So it would be, you know, 64. Just rough math 32. You're looking at half of that space. You're looking at probably 32 by 20. That's still a pretty good size classroom even if you cut it down 2 feet. >> That's going to be the main entrance and out of that building like this. That's just for the playground. >> If if the final approval for the blueprint has to be before the next board meeting, which the next board meeting >> would it be the 13th or the 6th? No, because the
0646th is going to fall. I think it's going to be the 13th. If we have to have that final approval of the blue group before then once we kind of get it finalized, I would like to send it to you guys to you guys to give us some of the final feedback on it as well based on what they've told us with some of these things and what our faculty and staff and administration. Are you guys okay with that? >> I'll just send an email and then I'll also just include that individually. Let me know what your thoughts are. Okay. Find out what that little room is. >> Find out the little room. probably supposed dead space. >> Yeah, >> we couldn't get it all squared off. >> Okay, any other questions, comments, discussion. Hearing
065none. Last item on the agenda is adjournment. I would entertain a motion to adjurnn. Motion by Alison, >> second by Josh. All those in favor say I. >> I. >> Any oppose? Same sign. Motion passes 70. Thank you everybody. >> Thank you. Oh yes. On the