001I'm G to go get something all right we'll call the meeting to order first item is approval of the agenda motion by Allison second by Chad all those in favor say I I I any oppose same sign motion passes 5 and there was is no need for executive session tonight right so but I would entertain a motion to accept resignation the motion by Allison second second by Chad all those in favor say I I I I any oppos same sign motion passes by Zer then I'd entertain a motion to accept supplemental contract for Aaron Gonzalez for assistant bball coach motion by Chad seconded by Dalton he beat you okay all those in favor say I I I any oppose same sign motion passes by zero and then we have Gary SEC here from KB well
002thank you for having me I appreciate it hello Mr Hurley I hope you can hear me while we going through this uh in your blue manual if you would look on the left side you'll see a document that uh I'm going to call the key dates or the timeline uh these are some potential dates to choose from I'll go through this this will give you a better idea of the services that we can provide for you I know we started to search a year and a half ago so some of you at least got to see the beginning of that but I I think to make sure this complete we make sure that all you understand this completely so on that timeline I have today's date I know that you've accepted Mr Lowry's resignation at
003the last meeting but this would be the date that I'll formally that you're seeking a new superintendent distribute the manual So within that blue folder you'll see the search manual um hopefully that you can remember to bring that each time that I meet with you that you'll have that if if you don't want to look at it at home U maybe you keep it here and Dam would have it for you but that's obviously up to you if you would look at that manual tonight at home you get really nervous but my job is to make this as easy as job as I as it can be for you so we'll get you through that this search would require three visits by me and to your community this would be visit number one second visit
004would be uh hopefully some focus groups and then there would be a special meeting that night of which I would review the the findings of the focus groups uh the survey if you choose to do that talk about the next steps in the surge at that point I will contact Diane you need to be aware of this that name Lindsay Evans I will send an email with you to you and her so you guys can can be introduced and then she'll produce the marketing materials that will go out so that prospective candidates can look find out a little bit more about your district and not just the district your region and your communities you know why do they want to come into your community what's here for them and hopefully their families the second visit
005is focus groups and I would highly recommend this board allow me to come in and visit with some focus groups within your communities the hard part for you because you have some distinct communities how many do you wish me to to meet with I don't necessarily need to know that now that might be something you talk about after I leave I just need to basically know the day before that you need to be here here here and here I'm exaggerating I'd like to know two days before um so we do have an online survey there's no extra cost to that the online survey has created a lot more got a lot more input because people that don't come to the focus groups have an opportunity do this online survey I don't remember if we did
006if we got to that the first I think we did the online surve I would suggest the board consider that once again it's it's just you you have that choice it's what's good about that is some districts have done the online survey and say you know it's really hard for us to get Gary and Wilson to clapin bushon Hollywood to visit with focus groups because there's a lot of travel this is our opportunity but if you want me to meet with 10 groups on that day I I will there's no you know it's whatever you want it's just what kind of period of time do you feel like you need 45 minutes with each focus group each grou okay so if I didn't have to move they could be on the hour but obviously I
007would need travel time if you want me to move from Community to community if they're all coming to a central location I can so do we develop these focus groups we pick the people that are going to be so what you would pick is here's what I would highly recommend that you consider if you do the focus groups is that you're administrators and the district office staff so your your principals and the district office staff that could be one meeting if I was doing Salina I'd probably have the district office staff and the administrators but here you're probably only talking five to six people so that could be one meeting that very likely could be in this building but once again wh you think it works best then also the staff in some way now
008that's hard because I know you have several different attendance and I'd have to get there and it's hard during the day because they're supposed to be teaching so if I meet with staff a lot of times it's before school like whatever a normal faculty meeting might be and then one right after school but then that leaves out a couple of attendance centers an option now culturally and politically this may not go over well but an option would be ask your principles to choose let's say three staff members from each building and then they get an hour off or something to track travel to wherever you want me to meet with them that's what I was thinking how you you're not do all the staff just you know a lot of districts I do all staff
009but I'm it's one community and there's two buildings and it makes it easier and that's something that you'll have to consider if you just choose a couple from each building does that cause some issues that you may have to deal with later uh you know that better than me so that's something to consider so staff obviously district office and then patrons in some way but some buildings have just said that online survey that gives an opportunity because if I go meet with the patron group and Wilson and one here and leave out Holly rot and bushon once again you can see where that might be problematic some districts just substitute the online survey and say that's your opportunity that's perfectly fine some super uh boards would do that but also have chosen that maybe you
010have an an invite that each board member gives Diane three names for an example of somebody that representative of your community then letters are sent out that manual has copies of the letter and there's electronic copies I can get to you you send those out and say at noon we're going to have a small luncheon meet with kosb about the characteristics you'll be done at one o00 please let us know your comment so if you send 21 invites for example you might get 15 there um that's another option to consider and usually noon works pretty good it's now if you're here and we'll some people have to travel they're going to miss some work if they you know have a traditional schedule so once again it's something for you to consider all right so focus
011groups basically alls I need to know now is yes we like the idea of focus groups or no Gary we don't want you to come in and talk to anybody but I would at least I think it's good public relations that you do so the online survey it we ask four questions during the face Toof face meetings the same four questions because we're trying to develop the characteristics and what trends from so when I report to you that night I can say 28 communication came up 28 times that's your number one response or whatever it is the online survey is very close to that but it's hard to ask those questions in that manner so they're the four questions are very similar yet a little bit different but there's still a lot of crossover where
012you'll be able to get similar information from the online I would recommend that because that gets people that don't get invited and if you choose not to invite anybody that's their opportunity they may not like that but you can say you had your opportunity online that's up to you I like that idea online for the pat rather than trying to and that's that's obviously the way you guys just let me know yeah well and people's schedules are so yeah I have a question is I know this is a board thing I'm just thinking about all this stuff going on this is gonna be my 10 super I know you have I'm think thinking do we need to determine if this is going to be superintendent only or superintendent principal I would really like the board
013to be able to tell me that tonight but I know it's a big decision thank you that would be brought up later because tomorrow we'll like to have this posted you know is it going to be posted superintendent only or superintendent principal combo now if you say we just can't get to that tonight I understand the boy within a couple of days cuz I'd hate for somebody to apply superintendent only and then all of a sudden it changes and we got them here under false pretense so there needs to be some discussion about that I had a discussion with Bill um and there are a couple options and one of them I believe was interviewed when they had hired danelson I think that might have been their second was that so I think we could
014probably good to know so that what ad okay all right I already wrote that down on my sheet I'll Circle superintendent only that was question was coming up so focus groups if you look in about the middle of your page where you see I have Tuesday 10:31 Wednesday 111 117 118 those are the four dates I know I have available that I'm suggesting that one of those dates the board chooses for the focus groups and then there would be a special meeting that evening I know 10:31 might be a little difficult because it's it's less than two basically two weeks away we still got to get the online survey out back in and compiled so if you did 10:31 we'd make it work but if you have a choice I would recommend to you the
015seventh or the eighth my Wednesday right you just have a typo there yeah you would know I probably have a typo that U if your calendar says Wednesday well you got Tuesday the 7th and there's no school activities on Wednesdays typically so that might be a good date but that's up to the board once again okay so do any one of those four dates this board prefer so for doing focus groups I'm not sure the sth is a good idea because that's election day yeah you're right yeah now Wednesday the 8th I you said that is is a Wednesday the 8th so there wouldn't be any school activities the nice thing about that you would know who your board members are at that point because I'd like to talk about the impact of new board
016members during this search and how this board may need to deal with that so the eth also is advantageous for that because you're going to knew who your new board members are at that point also I think that would be my preference would be to Target the E so Mr Hurley the board pres has seven said November 8th Wednesday would be the day I would come in for focus groups and then as a reminder there would be a special board meeting that evening that we would be back okay so the focus groups for the admin staff and the staff reps of my building would be during the day correct and then we would meet again that night whatever time this board says so when you decide the focus groups uh here's something that I would
017like you to consider and dian's really good at keeping this I would like to have an hour between the last focus group conclusion and the board meeting start because I need an hour to frantically try to get that information put in a format that we can all understand it so I need some kind of heavy duty get time so if the last Focus group's at 4 it's over with at 5 the board meeting shouldn't start until at least 6 if you want at seven that's fine too but I need a good hour and then Diana I'll probably send it to you go I need copies of this and all that sort of thing okay all right so I don't need to know the times yet because that's something you're going to yet work out sounds
018like the online survey that you wish to have that Bo yes okay so what I will do on that I will send a link uh to Diane I guess you'll get it who your Tech director you'll put that on your website you have a Facebook page whatever social media and there's also a little some language in the manual Dian that you can we'd like everybody to Okay click on this you know you can send that out if you if it's part of your protocol if you have a call system a text system at least to the parents and then however you can get it out to the patrons because we want everybody to do this not just teachers not just parents we want community members those folks to do so that link will probably come
019to you tomorrow no later than Friday morning okay and I will put an artic I will put a deadline on that so that I will have enough time cuz that one's harder to put together than even the one because unfortunately there's going to be some comments that we need to look through all right so we've got the eth that's going to be a special board meeting at some point there'll be some focus groups and online survey results that night I will have a comparison of superintendent salaries so you as a board will have a good idea of U what full-time superintendent in a district of this size for your consideration I don't get into that with you I obviously provide the information but I don't say you're too high or too low that's up to
020you whatever you think you need to do to get the candidate you want but we'll talk about that a little bit more we'll talk about interview questions the second night uh I've got a system we've got a lot of interview questions potential interview questions in that manual in the back there's more questions there than you would ever ask uh there's a little system that we'll use that get you down to about 21 Questions and then Diane we'll get those put together so that you'll have that we don't want to do interview questions the day before the interviews because you get frantic so we're trying to be proactive so this something you don't have to worry about when you're leading into those so that will give you some time we'll talk about what an interview day
021may look like uh when we decide on those interview dates so a district of this size and this scope might do this might do that it's always up to you folks but I'll give you some ideas on what that may look like for sure we would recommend a dinner with the candidate and the board uh you learn a lot about somebody when you're breaking bread with them obviously you've heard that me say that before uh the questions you can't ask that's when they will tell you about they've got a family they're married all those types of things that you can't ask but they will ask you here in the dinner okay so here's the next three dates where you see and I'm now I'm worried I got the days wrong but the dates will be
022right January AR 3rdd which is coming right off of Christmas break January 4 or January 8 would be the third visit that I come in and I would at that point I would say you had 28 applicants and here's the three or four I'm recommending based upon our reference calls what we've heard from the focus groups all that sort of thing the eth might work best is that a regular board meeting for you yes that's why I say you don't have to meet an extra time you'll already to be here may be a little longer board meeting but at least you're already here you don't have to have a so is the eth okay all right okay so my time with you that night would be about an hour and it would be an executive
023session for non-elected personnel Diane and that's when not every application belongs to you so I will bring in every application they're yours Diane will end up filing them whatever your Protocols are I will go through every candidate and then when I'm make the recommendation to you of these you should interview I'll try to justify why they fit your focus groups best best based upon our phone calls well we've known about these candidates people we've called that know these candidates that sort of thing now the Bad News Bears is you're well aware that there's not a lot of superintendent candidates out there we kind of saw the late it was a late search a year and a half ago but we encountered that so in the best of times it's just been really difficult on getting
024good quality candidates but we're going to Christmas break is in your favor because we never recommend that you try to end it before Christmas because I'll get phone calls say I'm going to apply Central planes but I'm going to wait till Christmas break when nobody's looking over my shoulder you know when I'm doing the application and all that sort of thing so usually right at Christmas we get a little flurry knock on wood we'll get a flurry of applications in your District all right now with that with the uh the eth is the day that I will come in and recommend to you then in potential interviews would be that same week so the 9th 10th 11th and 12th there's only four day scheduled and to be honest with you we may not even need
025all four of those but I would recommend that the board members and I know it's basketball season you may have to miss that there's going to be a bun I will tell you there's other super you're number one right now but there's some other searches coming on and they're all going to be fighting for the same so if you wait a week somebody's going to get ahead of you so I'm recommending that I'll me visit with you Monday night and put another inter you could begin us the next day could doesn't mean you have to we only have three applicants to recommend it could be Wednesday Thursday Friday or whatever you guys choose but I would recommend you clear that up calendar to have those four dates ready does that sound appropriate at this point
026okay all righty what what type of usually is that like an afternoon and evening it would be it okay yeah we'll talk about that the next time but in a district this size I I would definitely see them coming a little bit before noon they might meet with the district office staff and administrators and have a lunch for an example so when you call the candidates you know can you be here at 11:30 you'll meet in the district office at 11:30 you'll be meeting with the administration uh the district office staff and we'll have lunch for you that might be an hour in a tour of your district and that's another thing we'll talk about what do you want them to see are they going to are you going to is somebody going to drive
027them to every community and you know what maybe they should because they're all valuable to your District so you don't want to skip one of those so and then we'll talk about who is the tour guide we highly recommend it not being a board member it could be a could be a respected retired teacher if you had a a chamber of commerce director but which one would you use you know small districts don't usually have those but if you did that's something to consider but and it could be a principal you know but once again you're choosing one principal over the other and you don't want to do that so that's going to be on the second visit who's a good tour guide and we'll talk about what a tour looks like it's not a
028willy-nilly when you go to clapin you make sure you drive by and show them this this and this and when you go to bushon you make sure you show them this this and this I would definitely go into every one of your buildings you know if you're in Witchita you're not going to go go look at 42 different GR schools but here I would recommend that you go into every building and the good news is you'll be in session so the candidates will get to see the life within the buildings and feel good stuff that's going on so we'll talk about that more so then that those tours then um you're start to me you're starting a little bit early because then you're going to wait until evening to have a supper no not necessarily
029so here's what we would recommend let's just say your meeting's over with the 12:30 with the lunch and with your group if that's how you choose to do it tour is going to take a little longer you know it's 30 minutes to for sure and you're going to take 30 minutes to go through a building you're going to go to bushon whether you go in the building or not there I don't know but you're going to go to Hol Roode you're going to Good Tour there we would recommend that there be some sort of a reception a public reception and you can't have one in every Community it would make sense it's here because this is where your district office sta that's another thing the board's going to have to decide you don't have to
030but you've got teachers that want to meet these candidates so there's a public reception let's say at 3:45 4:00 that's Rel only a 30 to 45 minute deal and then at 5:30 might be the dinner okay 6:30 is the formal interview at that point and Diane I'll tell you all this again but the dinner is also executive session because they're going to be telling you about yeah because they're going to be talking about themselves and you don't want every Tom Dick here been able to hear their personal information because it's not public it'll be public on who the candidate is at that point but U that's still kind of personal information that they're sharing with you folks at that time and we'll talk about what an interview will look like you know you'll have the
031questions identified at that point that's usually about a two-hour deal so it could be 8:30 to 9:00 before the day is over with so it's really not a long day for board members it's stressful because you're only there from say 5:30 on but the candidates are worn out and you'll want to offer lodging Dian so you know do you have a nice Motel somewhere in your District do you have an Airbnb do you have a hunting lodge a lot of the smaller communities or will you have to house them in great b or poisoning ton or wherever that's up to you folks to decide but we'll talk about that the second visit about and if they're close enough they may say no we don't need it but you need to offer it every time and
032then they'll tell you and we'll talk about what that phone call looks like tamon when we get to that point so don't get nervous about that we'll talk about that the second and third he does say don't get nervous he said yet yet yeah i' I've done 140 searches and I would be nervous if I had to call the candidates and that sort of thing but we'll talk about how to offer the position and how the and the timing and all that when we get to that point so so here's what I know we have we've got uh November 8th scheduled for focus groups at a special board meeting at some point that night I will come back for a meeting on Monday the 8th you're going to have your regular board meeting but at
033some point I'll be part of that agenda that could be early in the agenda and then I leave go into executive session and I'll be on the phone if you need me during that but you'll hear everything I won't leave until you say you're done with me and then possible interviews theight 10th 11th and 12th and you're going gosh the next day if I want you to be be reminded of this if there's four candidates I will call each one of them and I'll say this so I'll prompt them I want you to know that we're not guaranteeing them an interview but I will say who I am they'll know immediately that I'm with the superintendent search Mr Rogers the screening team believes you to be a top candidate I didn't say the board and
034I want to confirm several things first of all do you still have interest in this position yes CU if they would say yeah you know now and then you're not interested secondly if you're the fortunate candidate are you willing to move into the school district oh absolutely and thirdly are you willing to interview either the 9th 10th 11th and 12th and if they say yes I'll go you know you're pretty close they'd like to have an interview tomorrow you think you can make that work so when I come to you it's still your decision but I will kind of have it worked out that this person can come tomorrow this person has a ball game on Thursday night and it's their eighth grade son and they can make it work but they would prefer you
035know whatever it is we make that work so I'll kind of have it scheduled you may say I don't like any of those we don't and I make it very clear to these candidates the board will do what they're going to do just because we like you does not mean you're going to get a phone call but I need to be assured if you get the phone call that you're still interested in the job okay any questions up to this point really we got through the nuts and blls cuz we've got the timeline identified once Diane and Lindsay get some things worked out it will be marketed if you look on page five of your manual that's on the left side you can see marketing the uh vacancy these are all the places your packet
036sorry no thank you for that so on page five marketing the vacancy those were all the places that your vacancy will be posted probably will'll start being posted tomorrow some of these sites that we can get them up really quick so we'll be going from there this is not anything you need to say yes or no you don't even have to nod your head one way or the other but at some point I'll want to know if you think you have an internal candidate and if you do we'll need to talk about that so I don't need to know now and an internal candidate would be somebody that has District level lier that you would either like to be your superintendent or you're assuming they might apply I I always need to know what the
037board thinks about that person so that will be something that need to think about so maybe you as a board can I don't know if you would know if there's anybody that has District level license or not so that's an issue all right so basically I've got it any other things you need from me so the qu the focus groups back on Wednesday November the 8th uh uh we're going to do admin staff is a focus group staff reps by building focus groups so basically what you're doing for the focus groups they just need to let us know what they see what they want and I will ask I will ask the four questions that I want to get answer okay it's not a freefor all you're going to be there oh yeah I'm there
038yeah the focus groups I'm there and this is a good time to say if I'm meeting with if you want me to meet with teachers we don't want you to any of these you're going to have that opportunity tell me what you want but when you're there they don't talk principles should not come to any focus group except for the one they're invited to it's just me and whoever is invited to that meeting and I I run it I compile the information and then that hour where I'm practically putting that into a format that we'll have for you then I thank you for asking that yeah so when I leave here or when when I get permission to leave you'll want to decide we've already decided the online survey and then what focus groups the
039ones that I would absolutely say would be obviously the district office staff and the administrators do you want to do the teachers and if you do is it every building I'm going to you're going to ask a representative sample or you going to just let the online survey suffice that's up to you folks so I know of at least one focus group at this point and if it's just one focus group I I would ask this as a favor it might be a little bit later in the afternoon so I'm not setting here from :00 until wherever till that night well I think staff reps I bu would be good you'd like to do all of the teachers and you could just ask the principles or however you guys think it's best but some districts
040that have done that they've left that up to the principles that way once again you're kind of taking the pressure off of you you know we've asked our principles to do that because if you say I want these three that oh board member likes me but not you know the the principals can ask you know their leadership and the you know they know who the ones that really would represent the whole staff you may or may not know that sort of thing so so your principles obviously just be an email that we're going to meet at this time at the board office Mr secret is going to meet with the district office staff at the principles at whatever time okay and then the whatever time could be after school if it's a representative sample and
041if it's after school obviously you need to have time for them to get there unless they get a release time if it's during the day release time it's you know you guys are smart enough to figure that out okay so I'll see you on 11:8 at at we don't know yet what time it's going to be advertised as superintendent only the eth is when I will be back to make recommendations and then potential interviews the 9th through the 12th and then Diane I will send you an email tomorrow you and Lindsay Evans and she'll be the one working with you to get the information she needs to for the marketing materials I'm sure we did One two years ago so there might be a few little things that would need to be changed on that
042but we're probably pretty close getting that done so but what what questions might individual board members have I I've done enough of these I worry that I do it too quickly and I'm being to redire our own do we still pay you no if you if you would take care of that if you had an internal candidate that you really liked I'd say go for it you know we don't have to do the search we would just take it offline and just say if anybody applied I'd contact them and say uh Central Plains has decided to go another direction we're done yeah and once again you remember this from a year and a half ago it's not a successful search until you hire a full-time superintendent so like Mr Lowry went in knowing is in
043the interim so you were not charged for that that's perfectly fine that's just the way it works a successful search is when you hire somebody that you assume is going to be here forever may only be three years but it's who you wanted what about co-oping with another that's another it's possible you need to probably start that right now because my experience with that it takes a lot longer than most districts want it to because whatever that it's usually got to be kind of an ajoining District so they can get in and out of your District pretty quickly a vial off what you for Success Max let's see I'm trying to think uh monuma and Copeland have a shared superintendent two different boards uh grenell and Wheatland which is grainfield have shared a superintendent with
044two different boards it's more likely to happen in the western half of the state usually one District pays that person and then the other District reimburses whatever the agreement that 6040 4040 it's usually on number of students if you have let's just say the two districts have th000 students together you have 450 you're paying 45% of that the reason you do that because if somebody there's benefits you know if you're trying to have that it's really hard so one District would pay the benefits and then the the other District just goes into that but what we would suggest is if you have somebody in mind that board president for example vice president get together with another District's meet somewhere that's kind of neutral say would you have any interest in this and they go you
045know what we might well let's go talk about this somewhere if you do it in a restaurant here and they see you with a couple board members from District number B all heck Breaks Loose because they they think they know what's going on but they may not so it really needs to start at the district level which means the board members are the ones that have to make that decision so once again if you can make that work let me know because we can we can stop the search at any point and it's a it's a viable alternative if you can find somebody that's will to work with you one of the districts typically worries about the big District if they become our superintendent they're going to want to take us inad and consolidate it's
046not the way but that's what a lot of patrons end up kind of thinking about unfortunately so I'm not going to ask you what districts but just simply because that's not my place now but if you have that idea you probably need to start it pretty quick because if it's get January and go we're supposed to be hiring a superintendent you're not sure it's going to work and then it doesn't work you're really in a mess everybody that applied says well I'm not applying there no I'm done told me we're done and I go back and beg you no how I've already taken another job or something like that so so yeah need to get started on that if that's an option any other questions if you noticed I've got my business card in their
047folder there so I've got my phone number and email U I'll probably keep Tammer in the loop so obviously if you want to share that if Mr for example if Mr worth sent me an email I probably respond to the board president with your that way everybody has the information so it's not it's shared so I'll keep you in the loop by including you with emails with Mrs N and all that sort of things okay other questions comments okay focus groups I guess is your next big thing to decide how you wish to do that and then Diane can inform me at some point before whatever that day was that I'll be there and Diane I will read we do that timeline with our dates get all those other ones off and send that to
048you and then you could forward the updated timeline to the board members so they have that it's obviously very important uh that board members be at the interviews because you want seven people if you have new board members what I would recommend on that focus group date that your new board member is definitely invited that's all open information it's not executive session so they may or may not be sitting here as a board member but I think since they're going to be part of the decision they need to be here so I would definitely a new board member be invited specifically to be at that special meeting to hear the information you're going to hear and then on the 8th that will be their first day as a board member so they will be in
049the executive session assisting with that decision so that's why you want them there to hear all the preliminary information before they just show up on the 8th and they don't it's all new to them overwhelming it is yeah this the new law when it came in in 2017 I think was the first year really created some things that lot people didn't think out the election yeah when they changed the yeah the election cycle all right I'll stay in contact you stay in contact with me Diane you and I are going to be either best friends or worst enemies before the things over with now we won't be worst enemies but uh she she will be doing a lot for you behind the scenes so I know you know how hard she works for you guys
050okay I guess I'll take off you bet so do we want to put for any direction for those focus groups the the staff you recommend a certain amount of staff members if we pull them from each building you know I've had groups as big as 65 and I've had really small groups how many you got Wilson School poly Roode and here we have three buildings gosh if you want anybody fire or six in each I mean we're talking 15 to 20 there that's no problem with me the only problem is if it's during the day can you find subs or if you're going to do it after school you're going to need them some travel time once again it doesn't matter to me whatever works best for you folks is it usually all teachers or
051what about classified stuff I would recommend you have classified part of that and if you wanted to ask four or five teachers plus one classified two classified for each building like I said I can work with as bigger groups As You Wish if they get really big it's hard to get them done in 45 minutes but I can make work good question you been talking to your brother about this haven't you hired one didn't they yeah I did the search last year yep okay feel free to if they have any questions and they don't want to ask me you let me know and I got you email so they can ask yeah absolutely thank you guys good luck see you Mr Hurley my thought process I guess is on that that I mean we might
052want the building administrator to pick a couple of them but maybe also like a random pool or something just so they don't nobody can feel left out or feel like if they're interested yeah anybody's interested they could because not everybody may be interested right so it would be nice to have the interest first if you're interested let me know and then then pick five out of the Hat of seven or whatever yeah I like the idea I like the idea of the patrons just to do the online survey and just really push that yeah because you start getting p a whole bunch of patrons you know well that's what we did a year and a half ago was we did just did the surve and we had good response yeah cuz I remember the results
053from that came back very similar like their concerns aligned yeah with the boards okay yeah for time constraints too because I think I mean even if we needed to to have har maybe go to each building and meet with the focus groups in time STS he offered to do that didn't he yeah rather than have everybody meet one place that way maybe in the lunch period or something for which focus group or the staff one and do each building individually here just for timing yeah because I don't think we'll be able to get here and have I don't know I mean that's up to the building admin too I guess for YouTu you would know better as far as subs and time frame and well they could you could do the admin during the afternoon
054and then the staff reps could be after school but you wouldn't be able to do a bus driver yeah but most well he had offered when he was talking about staff he could do a group before school and after school so if you could mix a third one in like the one that's easiest to get coverage during the day right but then he would be here all day would not s to it' be a big a big gap between his groups if we're only going to have the three well I guess we'd have yeah because he was just wanting 45 minutes that's right I I think if we visit with the building administrators and they would agree to release St they can cover for I mean if it's only going to be for 45 minutes
055like at 3:00 to or whatever 2:30 to 315 I think it could be done we'd have to just make sure it's okay with me to do that so I would think the admin and the do could do like at one right after lunch and then after that meeting have the group with staff reps and then he would have time to gather all of his information so so we can have it by that special board that evening CU he wanted an hour in between so that would be a thought to do that um I've got the the the thing about the new board members which is fine but also January the eth is elections you may or may not be president I all know but I'm just saying so we could have a different president and
056so we'll have to just kind of play that by ear as it gets closer to that time um I was going to say something else when he said and we could talk about this later but when he said 11 o'clock for the tour and all that and going all over the district um that would be um a thought would be they could eat in the cafeteria and experience the kiddos in in the building at the cafeteria and then start the tour after that that way we don't have provide two meals I mean we'll pay for his lunch of course but his or hers but that would be a thought to to do something like that the last time we had um catered supper maybe and one time we had the cooks prepare a meal so
057I don't know we can talk about that because that's going to be down the road was we'll have to figure that out too for the dinner yeah that's stuff that we'll probably actually want to have somewhat thought out before that January 18 well yeah we'll have to talk about that we'll have to have a plan ready to roll with if yeah we had one year we had somebody stay at the Ellsworth hotel in Ellsworth and then I mean I have a Airbnb right next door to my house I was gonna say and it's nice very nice it's owned by the weers so that would be a thought to have them there um yeah that could work and they may not need lodging depending where they're from they might miss be driving they we've got grin
058applicants are hoing to in the vicinity we may not even have to worry about lodging so we when when Mr Clark resigned we started a uh brochure that Lindsay she probably still has it and U we just probably need to update some information on it but I think we'll take a look at that and that's what they send to all the applicants you know kind of you're bragging about the district or whatever so I think that won't take too long to get that point and actually I guess I can say this um Mr Lowry offered to do the tours he said I can do those said I can take him around and show them all the buildings yeah yes because he would be not a non-interested party but he would know everything about everything and
059he could take a that's what I was trying to think through who yes yeah he and I I I think I could speak for him he offered when we discussed that and he said well can do that and I said that'd be great I mean you know because he's not a board member and he's a he would be a former administrator and he knows the buildings he's knows the staff he knows what he can show them so we could still I mean I I'll double check with him to make sure then that would be one less thing we would have to try to find yeah because one year I had to do it yeah I mean we drove to shyen Bottoms so we drove all over because they've never ever been in this area so
060we drove up by Lake Wilson we I I can't remember which one it was but yeah it was a lot that's a lot with everything else you have going on at Point yeah it's a lot thinking some districts have like Realtors do it yeah well we don't really have a real that knows all of the district they all kind of different directions yeah so he can just go grab the school car and just go so I will basically tomor to make sure unless he's watching I'm not sure he is but we'll ask him so on the staff focus group you we just want to put everybody's name in the Hat or well I'll check with the principes first don't you think we should check and ask them what their thoughts are and just say Do
061you wanna do you want to put everybody's name in a hat what if they're not even interested to do it or just have them ask whoever's interested they can shoot out an email and say the Board needs a focus group five people ifed yeah I'll have them do that uh and then if they all if every staff member at Wilson wants to be in it then all their names is go into a hat and then he pick out five the same with hly Rood okay I'll have the administrators do that okay so I will Converse you you guys don't have to worry about the focus groups I will converse with the building administrators get those set up do all those during the day on November the 8th on Wednesday then Gary will be there to
062do that and then that evening we just want to still have our regular meeting at six o'clock the ad admin fol group for the Wilson grade school since Bill's the principal and he's going to be gone we the two there's two teachers that are oh yeah we could should we include them in the admin yes yes good idea that would be a Tony brokish and Ted long yes I'll do that I'll make sure just really yes yeah that's a good point so they can be here for the admin one and then they can email their St or Mr Lowry I guess could still emaila that I just being in the admin really is yeah that's a good idea okay I'll make sure they're in that one and we'll figure out a time for that they
063can discuss amongst themselves if one or both of them yeah the regular meeting in November is November 13 so that's going to be after all that so November the 8th do you want that special meeting to be at 6 like we always have or do you want it to be a different time it's a Wednesday like tonai that'd be the special meeting when when Mr C Chris will come in and give you the results of all the focus groups would you rather do later sometimes at 6 o'cl I go you know I could maybe get sandwiches or something again but if we do seven you guys would maybe have I don't I don't care I would say not earlier because that's our open house at the office till 5 that day okay so not not
064earlier than I don't want to do it earlier because he's going to have to gather all that stuff and prepare do six o'clock okay I'm GNA put that I'm going to put that in here I might be sleepwalking for the spe because that's going to be a special meeting 6 o'clock Wednesday 8 yes he lives in L he just drove from lines okay I think I six o' six o'clock November the 8th you like check with Josh is that hey Josh um do you hear if we stick with our normal time on that November the 8th special meeting at 6 or do you have okay okay that's the plan then we'll do six o'clock and I will extend invitation to the new board members too to come or whoever is GNA yeah board members November
065the 8th which is a Wednesday six o'clock here I'm assuming I can't think of anything about off hand I mean he's going to call me tomorrow she's going to call me tomorrow any other thoughts questions so you got the timeline so far the E we'll have the focus groups with the admin and the district office staff first then we'll have the staff reps by building five from each building we'll let the administrators decide how they want to do that or in a half make sure they know that it's classified staff right I got both and then we're going to do the patrons have the online survey and if he gets me that link tomorrow we'll get that sent out as soon as we can District website Facebook page someone can share to Instagram can we
066and he it on the text oh yes that's right the text I call it the text all thing yeah okay yes that's right we can do that I think Toby's the administrator of that okay formerly known as Twitter I have letters I can't on my not I have letters for invites oh to the for the new board members so that November 8 okay I think I'm just GNA call but I can do a letter too okay to be okay for my notes are not clear well I'm glad he's going to leave the botus scripts that's very helpful yeah I online one too would make it easier so that stick to time not risk anything bearing off course or anything I'll get these three packets out to the other board members for Roger Chad and Josh
067unless Josh happens to stop by or he drops his kids off at school I can send them to school hey Josh yes how do you want to get the packet from B do you want her to mail it do you want her to want the kids to grab it at school that's at the high school Lily yeah okay yeah I can do that good sure they'll send it down to the high school for either I liily one of those two okay all right there's else I motion to motion byad second second by Alison all those in favor say iose same sign motion passes 5 okay I was looking through because I'm like when he said that I saw it in here okay so so that's when he was pushing the letter was if we were
068giving you names for the