001[Music] like to call the meeting no order. Roll call. >> Mr. Broofy >> here. >> Miss Doff >> present. >> Mr. Katz >> here. >> Miss Nim >> here. >> Miss Scott >> here. >> Mr. Mr. Brad Upgrove >> here. >> Mr. Roger Up to Grove >> here. >> Mr. Sawada >> here. >> Mr. Penarella >> here. All present. >> We will rise for the pledge of allegiance and a moment of silence with special thoughts for Detective Sergeant Cody Becker, Detective Mark Baker, Detective Isaiah Emanheiser, who were murdered last week, and for Charlie Kirk to the flag of the United States of America. to the republic for it stands one nation under God indivisible with liberty and justice for all The board of school directors held an executive session prior to the September 23rd, 2025
002meeting. The topic was legal and the session lasted approximately 30 minutes. Student representative report. Good evening, board members and meeting attendees. We are so happy to be here today for our first report of the 2025 2026 school year. The summer has flown by, but we are both so excited to be back. We look forward to hearing from Liliana and all the amazing things she's been doing in college, but I'm also quite excited to be sharing this table with a new face, someone both Liliana and I could see would take the world by storm, our new junior representative, Audrey Clemson. I hope everyone wishes her a warm welcome. And with that, I present to you our be beginning of the school year report highlighting some of the fun and transformative events taking place at Bash for
003September. I still remember my first day as a freshman, feeling both nervous and excited as I walked into the building for the first time. That's why it's so special to see how welcome this year's freshman were at both orientation orientation and the freshman tailgate. Orientation was great. Students got to meet new people and new teachers and get comfortable with the building. The tailgate was fun, offering community and good food before the first football game. Overall, the first week was great, and students are getting settled into classes, reconnecting with friends, and kicking off another great school year. The past three years I've spent at Bash have gone by in a flash. But even with all the chaos that is being a senior, there's already been so much to look forward to. September has been an eventful
004month month for us seniors, filled with fun and planning for the future. Senior sunrise occurred on September 5th, and although I was not able to make it, I heard great things from all my friends who got to attend. While there wasn't much of a sunrise due to, you guessed it, overcast, I honestly see it as more of a testament to our class striving to make good memories even when things don't go as expected. I heard the donuts and hot chocolate were quite delicious. While it is just the beginning of the year, we seniors were pushed to think about our future well towards graduation. Cap cap caps and gowns had to be ordered by September 11th, which made this being our last year feel quite surreal. As one of my fellow seniors said, thinking about graduation
005brings about so many feelings. Some happy, some nervous, some even a little sad to leave behind what we've always known. But I know that students, we students can do great things. Lastly, seniors this month were tasked with something that will help define their senior year and how they are presented to the school community, their senior presentation. This past summer, I pondered how I could fit my entire life and aspirations into a mere 650 words. And earlier this month, all seniors were to ponder how to sum up their education and career exploration journey into a 6 to8 minute presentation. I can't speak for all seniors, but I'm very excited to present what I put together and share my aspirations with the professionals who observe my presentation in October. After those senior milestones, the next big event
006on almost all students calendars is homecoming. Ticket sales for the dance kicked off on September 15th, and excitement is already building as students start making plans. The dance will be held on October 4th in the Bear Gym from 6:00 to 10:00 p.m. and it will definitely be a highlight of the fall. We really hope we can win the game and instill some bear pride into the student body. But even if not, I'm sure everyone will be jamming the same at the dance the following day. Dress shopping, might I say, might as well be one of my favorite parts of homecoming. But of course, the dance and game itself are the highlights. A new year marks a new beginning for all the clubs and organizations Bash has to offer. Even in the first week of school,
007club meetings have already begun, setting the stage for a successful year. On September 10th, youth and government met for the their first time for pancakes in the park. Although we were a bit rained out, the pancakes were still delicious, and the meeting was both informative and enjoyable. Similarly, clubs like FBLA have also met for the first meeting to plan chocolate fundraisers and pick out events for the school year. FBLA's goal for this year is to help beautify the outdoor cafeteria area at Bash. I'm so excited as a new member about all the great things we could do for the school this year. Another event was our first half day of September 17th. To make the day even more exciting, once again, Chick-fil-A sandwiches were on sale during all school lunch periods. I can speak for
008the student body when I say that almost everyone is happy that the half-day Chick-fil-A tradition is continuing as the line was very, very long. But of course, it's also for a good cause. The money raised will go towards the class of 2027's prom, which is mine, so students can enjoy a great lunch while also supporting their classmates future celebration as seniors. And with that, we thank the board for a great first meeting. We can already tell it's going to it's going to be the start of an eventful year for Bash and we are ready to help shine light in all the amazing things taking place. We look forward to bringing you Bash's best moments next month for October. >> Thank you. >> Public com period number one. Scott Shield mechanical systems overview. Scott, um, we
009are having a mechanical systems overview in two sessions. Do you want to put yours off till after that or do you want to talk now? >> Thank you everybody back. Um, so I'm really excited to hear the mechanical overview because that's a huge system for the district. Um, there are many components. I mean the boilers and chillers are just a small part. you have RTUs, you have S FCUs, and you have a lot of problems with uh pneumatics and things like that. So, I'm very excited to hear how those those different issues are all going to play in tonight to the overview. Um, with that being said, at the last meeting, I uh I watched it and there were some untruths told about the way uh the facility department was run as a whole. So,
010the chillers when they're new have a 2-year warranty. After that they go under service agreements with whoever the vendor is of that the chiller make and model whether that be JCI for York or you know if it's Mitubishi Fujitsu we always try to keep those people in place in 2021 we switched because we wanted to price check JCI because they were getting out of control with their repairs so what we did was we went with HT Lions for two years so HT Lions came in for two years and then we switched back to JCI in 2023 24. So they were always under contract. The boilers themselves have also been under contract with uh 3B boiler. They used to come out and combustion check them. We'd clean them ourselves, change nozzles, and check the fuel. Um
011but other than that, they would come out and combustion check them, make sure they were running correctly. We didn't have, you know, excess gas or anything like that. So, those were checked and now they are fully under service contracts because I signed them before I left for three years under 3B boiler. Um, as far as why the chiller broke, those chillers have had problems since day one from VSSDs exploding and over amping and overcurrening, which uh JCI actually put technical bulletins out on it. So I have two technical bulletins that show the overcurren that happens on those motors to um uh we also had bacteria grow in the VSSD coolant. So that caused blockages which caused the heating plates behind them to overheat. So we got those things taken care of but it greatly shortened
012the life of the motor. Um also the company JCI wants to come in and p loop tune it so that way we're sure that the percentage of the chiller is running matches the load. So right now there's a lot of spikes on those graphs. You want those to be a steady line. Um from the get-go that was part of the Giza project done in 2016 to 18. And what happened was is we had all different kinds of um communication contractors. So nobody really knows there was no there was never an SOP written for the the the way that those chillers should operate as far as the cooling tower. So they they require a cooling tower. So what was happening is the cooling towers were bringing water back that was a little too warm and they
013think that that could have also played into the motor failure. Um as far as uh is there anything we could have done? No, JC I was checking it like we do oil analysis. There were vibration samples that or let me let me back up. There were vibration tests done and oil samples. Um our techs never touched those machines because they didn't have the qualifications. So only chain tax. Uh three minutes. Rob, can you make it brief? Just close it out. >> Sure. Sure. Do So I'll open it up to you guys. I just wanted to tell you that's the long and short of what I had to say is that uh there should be no worries. They were under contracts. All those documents of their services are in a Google Drive at the office. So
014if you know I don't have access anymore, I'd give them to you. All right. Thank you everybody. >> I appreciate it. Thanks everybody. Do >> it for Mr. Shield. Can we ask him questions? Can you stay for one second? Miss Nino has a question. >> Yes. I looked at your presentation that you presented in March of 25 before you left >> and in that you put in there about having that motor >> rebuilt. >> Yes. >> Um what happened to that? >> And capital projects got moved to June. Um instead of being what we did in the past, which the past is always correct, but we used to I used to present in March and get them approved in March. That way I could get vendors scheduled by June so that the first day of
015summer we could have everything lined up ready to go. This year we decided to do it with the budget. So in that by time June came vendors were no longer able to fit us in over the summer and then I left. So >> who directed you not to start moving on that because that should have been moved on. >> I don't I don't want to point fingers or it was it was a bunch. >> It was a group. But I did look back at your presentation and you you did have it in there. So, thank you very much and thank you for coming out tonight, too. Correct. >> One quick thing, I would not do that repair now because the problem is is you're going to drain your chillers in about two weeks. So, if
016you you wouldn't replace your engine and park your car in the garage, right? You want to see if the motor's going to hold up. So, that's a repair you want to do in early spring. Get it done and then run that chiller hard to make sure that the motor is going to work for you. because if not, you're going to waste half the warranty, which is only a year, till they get parts, then you're out of warranty because lead times on your parts is extremely long. So, I'm out of time. I don't want to take up anybody else's time, but that's just my suggestion. All right. Thank you. >> Thank you, Mr. >> At this time, we're looking for the approval of the September 9th, 2025 committee of the whole meeting minutes. The >> water
017moves Scott second. >> Mr. Broofphy. >> Yes. >> Miss Duff. >> Yes. >> Miss Katz. >> Yes. >> Miss Diamond. >> No. >> Miss Scott. >> Yes. >> Mr. Brad. Upgrade. >> Yes. >> Mr. Roger Upgroo. >> Yes. >> Mr. Zawada. Yes, Mr. Penel. >> Yes, >> I have it. >> Takes us down to our first discussion item and we do have with us this evening Declan Laramar. Declan is here to present an Eagle Scout project for the board to consider. So, I welcome Dean to the podium and uh believe we have your presentation up and ready to go. >> Okay, Declan, it's all yours. >> All right. Good evening. um the uh Boyertown School Board. My name is Declan Larore. A quick thing just to let you to get you know about me is
018I'm part of the uh the band, the marching band and the ROC as extracurriculars and clubs here at Bash is as I am a sophomore. So as a as a band member here, I'll just move. So as before I put the reason in as a um band member I have realized that in parts of my uh the rooms in the parts of the locker rooms that we have here at Bash is they are very cluttered with heavy instruments such as tubas berry saxes and other heavy instruments that go on to aren't stored properly. So in that room it is also cluttered on the other side. If I move forward, there is a shelving there. If you look be in front or behind you in the one side, there are clutters of trophies, a big shelf
019that has been there and hasn't even stuff been used. And some of those trophies have been sitting there and dating back to when my mom was in marching band herself. So, I don't want to get rid of any of these things. It's just wanted to be moved to the what we call bash the broom. Um it is a it is the room that follows from the athletic entrance into between the the band room and is on the right where it stores the marching band equipment and has the women's and men's locker room. And so what so as I explained to for my project I hope to put up a shelf on the on the right side of the um of the locker room in the brass room. And the point the point is to store
020those heavy instruments on the shelves. So what how the shelf would work is there is a bottom base and there are six poles which would be wooden which are wooden poles and they would hold up to the top base and there would be a board that runs under to hold the shelf and there you will put open instruments such as tubas so students can pull them out when they are ready to be used during band periods. And on top they would those are for cases and other instruments that can be stored that aren't open that students can grab. That shelf mainly on the top is used for the band director and other staff or students that the band director permits which is Mr. Kapiano. So it's only a thing that you guys can really help
021me for. I'm not asking particularly much for here. Uh I just want you all to know and help me out here. And I love what you all provide for me here at Bash and what the school board does for all these schools here in the Boytown District. And it's all it's all I'm leaving to you is just to help me out here. So I already explained what the shelf looks like. It's going to be painted black to show less. It's going to be painted back with a coat with a clear coat and then a black coat of paint so the shelf will last longer and it as I talk to the band director it shows less dents and spills however that happens. My plan to hope to to execute this project is to pre-cut out
022the um the board pieces I already have at home and to paint it and measure it and to bring it into the school on a date that is decided between the school um the band director and the princ the building principal Mr. sparks and is to already bring the stuff that has been provi that I have provided and put together with other scouts or fellow students is to bring it in and assemble it and also clean that part of the room out so it looks nice better and to store the instruments properly and to decide what to also go through those heavy instruments and what is broken and what's not. The only thing that I as I need for to help during the execution day of this project in the school is for the nod
023bathroom to be open and the athletic entrance, which can probably be watched by a student to make sure no one else walks into the building and to make sure that there's proper parking for other people, which this will probably happen on a weekend or over a break. And just to just to let you all aware this is a um as an Eagle Scout project which was provided by the band director called the navig navigating to eagle packet. It explains properly that the um after the project is done me the eagle scout is not responsible for whatever happens after the project. But how I plan to put this project together I hope that it doesn't even have to be a worry of the next even decade or so. And it's just the all this all the
024material is being provided by me and it's going to be watched over by the band director as a supervising staff member during that day. And just a quick sum up, does anyone have any questions? >> Declan. So I think one of the things that we want to consider from a district perspective is that um when you come to completion of the project that we have Mr. Bramble and someone from his team come over to inspect and certify that what you've what you've put in it meets the specifications and needed desires from a safety perspective for us here as a school district. Um, with regard to the shelving. Um, so we would ask that when at the conclusion of the project that we we do one one last inspection with our own internal facilities department. Would
025that be acceptable to you? >> Yes, sir. I I think you would need to meet with facilities ahead of time to see what the material specifications are so he'd be able to build to those. >> Yeah, I would agree with that too. So, um, one of the things I think what we'll do is wait for tonight as to the board's consideration of the project and then we can plan from there as to the steps that we need to take in regards to this. Um, I'm assuming you're talking about Are you talking about coming in on a Saturday to complete a project of this magnitude? >> It's any day um the either the band director or the staff member or any one of you is willing to let me in and do it. It's not going
026to it's going to probably be a day hopefully on a Saturday. So, if it if an extra day is needed, which is hopefully not hopefully not going to happen. So it I don't want it to get in the way of being incompleted on like a Sunday and having school the next day and it being a mess. >> Yeah. Yeah. I think we're going to need to talk with Mr. Bramble a little bit about um the usage of what are the tools that are going to be incorporated into that. Which are power tools? What are the types of safety things that we're taking into consideration? As Mr. Bro, if you said some of the materials that they meet the spec of being able to hold the load of what it is you plan to store on
027those types of things I think needs to come from our our folks. >> That make sense? >> Yes, sir. >> Okay. >> Yeah. I was going to say too, we need to know what the weight limits are going to be that are going to be put on there. And I think signage needs to be put up on what the weight limit is. I mean, I don't want anybody getting hurt over this. I'm not sure that weight limit is going to mean anything to anybody. So, I think we're going to have to know about in types of equipment and the number of pieces of that same equipment that would be able to be stored on there. So, I think we're going to have to recommend that. I don't know that anybody or any students are going
028to know of the weight of certain things and the quantity of those things. So, I think us u being familiar with the pieces and the weight suggesting how many pieces and what type. Also, how are they going to be able to reach to the top? Because I don't want somebody climbing on the shelves and then getting hurt that way either. So, we need to be very cautious on that. >> Yep. And we have those shelves that we have those considerations inside the building as it is already. So, >> do you mind if I answer your question real quick? So, a thing I uh came into consideration of when the shelf um being knocked over, it's not going to be mounted to the wall. And the reason is is because that requires a lot of um
029problems. And I was told directly by the building principal that that would require a lot of paperwork and problems. And it it's not really necessary because I actually my scout master is a structural engineer himself. And if I go back one of the uh if you can see here there's a that on the left side of the p on the left picture there is a wall gap and behind it is just a little corner crevices. the shelf comes out a bit and then touch will touch the other side of the wall. So, and the shelf comes out enough to where even if the cases were put on top, there are still about 3 to 5 in before the cases can even touch the other side and lean over. And that that wall piece is hoping
030to support if any student is trying to climb on it. Hopefully not. And so the shelf won't tip over. And so if it if a stu if someone and somehow it's going to tip over that wall piece is going to keep it sturdy in place and the platform on the ground is going to make sure that it stays properly. >> I think it's admirable what you want to do and I'm impressed with all the things that you looked at to get straightened out before you even came to us. You did a lot of work ahead of time and that shows me a lot about you. Thank you. >> Anything else from the board? >> Okay, Declan. Shortly the board's going to consider a motion as to whether or not to accept uh this project or
031not. So, you want to wait around here a little bit to make sure that you hear the results of that. And if it is to be a positive um result from that, you and I will be in touch really soon. >> Is it okay if I get the email of the facilities director? >> If if you get the what? I'm sorry. >> The email of the facilities director so I can keep in contact with him. And the another thing is I'm going to re hope get a piece of graphing paper, write out an official thing before this thing is even designed, handed into you and the facilities director to make sure this isn't a problem of what has to happen. >> So lucky for you this evening, we do have our director of facilities sitting
032a couple of seats behind you in the audience. So, he's going to hand you a slip of paper with his email address on it um before he leaves and you leave tonight so that you can exchange um addresses and be in communication. Okay. >> Thank you, sir. >> Thank you. Okay, that brings us to our second item under discussion and that is uh for Mr. Bramble, our director of facilities come forward and to discuss and further discuss our mechanical system overview. He was here at our uh previous meeting and uh we're going to correct some of the commentary that was stated at that and show show a little bit of information on the screen for uh you to look at as a board of regard to the uh service contracts in our mechanical systems. >>
033Sorry. Good evening. Uh, first I want to say that the information I shared at the last meeting was what I was aware of. It was incorrect and I apologize for any embarrassment, inconvenience that caused the board, uh, the school district in general. It wasn't meant to make anyone look bad and it was certainly wasn't meant to make the district look bad. So, I apologize for that. Um, what I put together was an analysis of what we have in our buildings. Um, which is pretty much in line with what Mr. She shared already. Um, where we going here? Uh at uh Bash Middle School West, we have chillers under contract already with JCI and all of our boilers are under contract in all the buildings with um 3B except for Boertown Elementary that has all electric
034resistance heat. So there's no boilers under contract there. Um, for the chillers, the chillers at Bash and Middle School West are under contract until August of 26. And the new chillers at Middle School East are under contract or under a warranty until um beginning of May. So there'll be a I met with actually I met with JCI today to talk about giving us a proposal to bring all three sites in alignment to have all the since they're all York chillers have all the uh chillers under contract with JCI for cleaning and um maintenance analysis. So, we'll have that proposal probably April or May so that we can get out ahead of it and I can bring it to the board before it needs to be executed. On the boiler side, right now there's one boiler
035at East that um I have a purchase order out with 3B. It needs some brick work on the throat. So, um they have the purchase order for that and that um will be done before heating season starts. Uh and also at um West boiler or I'm sorry, yeah, West chiller number two has a refrigerant leak and uh I'm getting a proposal from JCI to uh repair that and once the cooling season goes away, we'll take that down and make the repairs on that. As far as the motor goes, um I guess there's two ways to Mr. Shield's point. There's two ways to go about it. We definitely need to check check the work after it was done. Uh one way is to we call dummy load it to heat the building up with the boilers
036so that we can run the chiller or we can let it go to the spring. However, JCI will not be able to hold the price that they quoted until the spring. He wasn't able to tell me today how much it would go up. I insinuated that we wouldn't be very happy if it went up, but um we've had that quote for a number of months now. So, I don't know uh if that price would still be good in the spring. That's something we're going to have to discuss with them. and I can bring that information back and let you all know. Uh, and as far as the condition, probably the equipment that's in the worst condition is at uh, Boyertown Elementary School. And as you know, that project is commencing as soon as uh the
037proposal right now is to start some demolition work over spring break. And the day after school's over, get in and start the project to replace uh all of the heating and cooling equipment at um Boyertown Elementary. And that'll be a two-year project or two summer project. Uh any questions? Yes, sir. >> Yeah. Bortown East. Um what's your what's your uh what was the plan on the uh as far as doing the building, redoing the roof and then the heating system and the electrical system? >> The roof is what we just had the first meeting about it. The roof is first. >> Okay. And while the roof's going on, the piping will be going on inside the building for the VRFs. >> Okay. >> And the electrical system upgrades can happen concurrently. And then the following
038summer, the uh piping continues and the uh the roof should be done. And once the units are set on the roof, the final piping connections can be made and the electrical system should already be finished. Is this building going to be down um for any length period of time >> as far as the summer? You're going to be able to do the roof and everything else in that amount of time. >> Well, it'll be two summers. >> Two summers. So the goal is to get the roof finished the first summer so that the equipment can be set the roof and the curves for the equipment and then the equipment will be set at the beginning of the second summer. The building, excuse me, will be, I would say, virtually unusable as far as any outside
039groups during the especially during the first summer and most likely during the second summer also. Um, from what um the engineers say, it'll have to be, I guess, kind of touch and go for the second summer to see how far they get the first summer. And the only I've already spoken to the principal, the only I guess ongoing disruption, if it's possible, the engineers would like to leave the ceilings out of the hallway. All the lights will be hung. Everything that's overhead will be supported. I talked to Mr. Kale and he said as long as that's the case, he'll be okay with it. um because it would add expense and time to the project to stop at the end of the summer, the first summer, install all the ceilings, and then rip those new ceilings
040down again to continue to work the second summer. So, as long as the school stays agreeable, and Mr. Kale said he didn't have a problem with that, as long as it was safe, that we be able to leave the ceilings out and that'll give us a jump on the second summer. Okay, >> Miss Dero off, you have a question. >> How much insulation are you putting in that ceiling >> for Well, the pipes will be insulated. It's a VRF system, so the pipes will be insulated. >> How much other insulation you put? Because we have no insulation in there now in the ceiling. >> I'd have to look at the drawings and uh we were mainly talking the mechanical systems at the first meeting. I'll have to look at the drawings and see what they're
041proposing >> because I hope we're not doing all this without insulation being put in. >> Oh, no. No. I'm sure there's >> Well, that's not what the first guy said when he came and talked to us, but >> the insulation should be up on the roof. They should be putting thermal board under the roof material before they install the roof. And then the pipes themselves will be insulated feeding the VRF uh units in every classroom >> putting in there because there's nothing there now, >> right? >> Thank you. Uh yeah. Um, I'm very concerned at where you got that information from because I pulled out and looked back on our our minutes and that and our things and automatically the facilities operation came up uh for what was already planned and I don't think you
042even looked at that prior to coming to us with what needed to be done. >> I'm sorry. For what? For the last meeting >> for the chiller. Yes. No, I wasn't aware of that. I was here a few weeks and I wasn't aware of that information. >> Did you talk to your assistant up there or the secretary up there? >> The assistant and the secretary are only here a couple months more than me. >> But did you ask them anything to get any help for you? >> Yeah. And they didn't seem like they knew anything either. >> I find that hard to believe. I really do. Um >> that's why I talked to JCI the next day. Um, can you tell me what kind of boiler controls are in place in the in the buildings?
043>> They're all on the um building automation system. >> Tridium. >> Are they heat net? Are they fiber eyes? >> Well, it's a Honeywell Tridium system. It varies by building to a certain degree depending on who the contractor was. I can't tell you exactly for every building. Thank you. >> Thank you, Mr. Brownl. >> Treasures report. Good evening. Tonight I'm presenting to you highlights from the August 2025 treasures report for local revenue delinquent tax collection was $16,72.13. Earned income tax collection was $362,5534 and transfer tax collection was $267,9587. We received our property tax relief subsidy payment and that was 1,511,837. And for state revenue, we still don't have the budget being passed, so no payments there yet. For August expenditures, salaries, benefits, and professional services accounted for 37% of our total expenditures for the month
044of August. And also in August, we paid our final payment towards our 2019 bond series. And that concludes my report for this evening. >> Thanks. Okay. How are we financially not having anything come from the state yet for our um payroll? >> Most of our revenue comes from local tax collection. So, we're we're good right now. >> Yeah. >> You're welcome. >> Anyone else? >> At this time, I'm looking for a motion. Oh, you have you have a question? Okay. >> Um how how much do we pay charter cyber charter? Did you ever see the number on that or >> for the what? I'm sorry. >> How much are we paying to the charter schools? Did you ever see what that total payment is? >> I can get that for you. >> Okay. >> Are
045you talking for last year what we paid? >> Uh, yeah. Or this year so far. >> Well, deductions haven't come because the state hasn't been paying. So, I don't think believe they're getting paid right now. >> Okay. But I can look into that for you. >> All right. Thank you. >> You're welcome. >> Yeah. So, just to qualify, just to clarify, so um charter schools can get deducted off of your state subsidies if you're not getting any subsidies from the state. There's no deductions that are coming through, which is what I think um she's referencing. So, there's no payments being made, provided that they're going through the subsid subsidy deduction process. >> Yes. Okay. >> Thank you. Okay. You're welcome. >> I'll second. >> Mr. Roofy. >> Yes. >> Miss Dro. >> Yes. >> Miss
046Katz. >> Yes. >> Miss Nimon. >> Yes. >> Miss Scott. >> Yes. >> Mr. Brad Upgroo. >> Yes. >> Mr. Roger. Upgra. >> Yes. >> Mr. Zawada. >> Yes. Mr. Panerella. >> Yes. Eyes have it. takes us to our superintendent's consent agenda. You have four items for consideration. Inside the consent agenda, we reviewed and you've had literature for the item A settlement agreement. And item B for the um student agreements. We have four returning students to the agricultural program at Holy Valley. Uh you heard a presentation at our last meeting with regard to the school musical and its proposed budget and then we have the donation listed for you there. I am recommending acceptance of all of those donations as none of them um appear to have um additional things tied to them that you
047would need to consider in terms of um warranties or additional maintenance and things of that nature. So I uh the administration does um recommend the approval of the consent agenda item E and all those listed. >> A second. >> Yes. >> Miss Duff. >> Yes. >> Miss Kratz. >> Yes. >> Miss Nimon. >> Yes. >> Miss Scott. >> Yes. >> Mr. Bradrove. >> Yes. >> Mr. Roger up to Grove. >> Yes. >> Mr. Zawada. >> Yes. >> Mr. Penerella. >> Yes. >> Eyes have it. >> Item nine, superintendent report the item as agenda. Under item A, the administration is recommending the approval of the Eagle Scout project as shared with Declan this evening and um are looking forward to some extra storage. >> So moves. You're up. >> Seconds. Mr. Brophy, hold on. Hold up.
048>> Just to make sure we're going to have everything checked prior to the start of this that it's >> I said I was going to have that taken care of and that's what we're going to do. >> I just want to make sure because that's not part of the recommendation at this point. >> No, there's a lot of details that aren't, but I've already stated that we will get that done. >> Mr. Roofing. >> Yes. Miss Duff, >> yes. >> Miss Kratz, >> yes. >> Miss Nimon, >> yes. >> Miss Scott, >> yes. >> Mr. Brad Upgrove, >> yes. >> Mr. Roger Up to Grove, >> yes. >> Mr. Sawada, >> yes. >> Mr. Penello, >> yes. >> Eyes have it. >> Congrats. >> Congratulations, Declan. We will be in touch. Did you get a
049email confirmation from Mr. Bramble? Good. All right. We'll start a communication chain tomorrow so we can get this moving as quickly as possible for you. Thank you. Item B, uh we do have uh two special education service agreements for providership for um speech and language and our transperfect which is the company in which we utilize for translation services and the administration does recommend approval of both. >> So I move >> I'll second Mr. >> I didn't see one of those before. Do they charge us by the word? >> They charge us by a lot of different things to which those services are generated. Um, sometimes it's due to the nature of time. Sometimes it's actual words. And when you get into translation of languages on paper and and so forth, it's not so much time.
050So >> there like Spanish, don't we have Spanish here? We do have Spanish, but for translative services, when we're sitting in IEP meetings for families, when we have to send home formal documentation, uh, legal documentation to families that home languages might be in a different language other than English, and we're required to make sure we we meet the mandates of providing them in their home languages for them. So that's where most of these translative services come into play for us are specifically in in typically in legal settings and meetings that we that take place. This isn't so much through the course of the day. Um we have immersion programs with our ELLL programs right now in which we're immersing students into English and utilizing. Um this is more on the technical side behind the scenes
051in meetings with adults to adults and communication to families. Did did we get these have these services before? We did. >> Don't we have speech uh teachers? >> Uh we do. This is in addition to um an outside service for us to in of needed things that we don't have employed currently. And since it's not a full um needs in terms of a full FTE, this is an outside outsource that we utilize for for the services. So we just use we have too many. >> Well, so for certain things that we need um if it can't meet the needs of the schedules that we have with the speech and language that we currently have. Yes. Sometimes it's going out to alternative settings and working with students in farreaching settings and so so forth. So there's
052a lot of logistics when it comes to that. So this is Yeah. >> All right. Thank you. >> You're welcome. Motion in a second. I'll call the role. Mr. Broofphy, >> yes. >> Miss Dro, >> yes. >> Miss Katz, >> yes. >> Miss Nimon, >> yes. >> Miss Scott, >> yes. >> Mr. Brad Upgro, >> yes. >> Mr. Roger Uprove, >> yes. >> Mr. Zawat, >> yes. >> Mr. Penella, >> yes. >> Eyes have it. Under item C, this is a an agreement settlement agreement that's actually been uh worked on for just under a decade. Um this is a mutual agreement release. Um you've been shared the information with regard to it. This is something that was active under the former CFO superintendent and Fox Rothschild um as our legal adviser and they are advising
053upon the uh mutual agreement um with this charter school. Panola moves. a second. >> Mr. Roofy, >> yes. >> Miss Duff, >> yes. >> Miss Katz, >> yes. >> Miss Nyman, >> yes. >> Miss Scott, >> yes. >> Mr. Brad Upgrove, >> yes. >> Mr. Roger Uptogrove, >> yes. >> Mr. Zawata, >> yes. >> Mr. Penella, >> yes. >> Eyes have it. Under item D, the 2025 winter sports bid list. You can see that attached. And the administration is recommending approval of this bid list as listed. >> So I move. >> I'll second. >> M Mr. Broofing. >> Yes. >> Miss Duff. >> Yes. >> Miss Kratz. >> Yes. >> Miss Nimon. >> Yes. >> Miss Scott. Yes, >> Mr. Brad Uptogrove. >> Yes, >> Mr. Roger Uptogrove. >> Yes, >> Mr. Zawatada. >> Yes,
054>> Mr. Penerella. >> Yes. >> Eyes have it. >> Under item E, uh, the administration is recommending the approval of the final personnel agenda document as listed. I'll >> move second. Mr. Broofphy, >> yes. >> Miss Duff, >> yes. >> Miss Kratz, >> yes. >> Miss Nyman, >> yes. >> Miss Scott, >> yes. >> Mr. Brad Uptogrove, >> yes. >> Mr. Roger Upgrove, >> yes. >> Mr. Zawatada, >> yes. >> Mr. Penello, >> yes. >> Eyes have it. I would like to bring to the board's attention um with your approval this evening. Um it's both sad and happy moment for us here as as a district. Um tonight I'd like to honor and recognize uh Mr. Bobby Moyer who's dedicated 45 years of service to the Boyertown Area School District. [Applause] Yes, that's 45 years
055that he's been working with the district. For nearly a half century, Bobby has been a steady, reliable, and caring presence in our schools. Day after day, year after year, he has worked tirelessly to make sure our buildings are safe, clean, and welcoming for every student, teacher, and staff member who walked through the doors. Bobby has been so much more than a custodian. Has been a friendly smile in the hallways and a helping hand when things got tough. who quietly worked behind the scenes to keep everything running smoothly. His pride in his work and his dedication to our school community have set an example for us all. 45 years is not just a career, it's a lifetime of commitment, kindness, and service. And while we we will miss seeing Bobby every day, we are excited for
056him as he begins this new chapter of well-deserved rest, joy, and time with loved ones. On behalf of the Boyertown Area School District, we want to thank you, Bobby, for your extraordinary service. Congratulations on your retirement. You've truly left a lasting legacy here and we are forever grateful for that. So, thank you. [Applause] >> It's just been >> push the button. It's just been my pleasure to serve the district for it's actually close to 46 years, but when I retire, I'm looking forward to it. Thank you so much for all the years. >> Thank you. >> Yeah. >> Thank you [Applause] for district. We have a nice letter of recommendation. you and the certificate of recognition states to Robert Robert Moyer in recognition of your 45 plus years of dedicated service to our district. Congratulations
057on your retirement and on behalf of the district. Just a little tote bag that you can wear to the beach right with a nice cup of coffee when you take your walk. All right. Thank you so much. >> Thank you. Bobby, you're going to enjoy retirement. Trust me. Even though I'm still driving van in my retirement, it's awesome. You have grandchildren. Go enjoy them. >> No one has signed up for public com period number two. At this time, it's board comment. Miss D. >> Yes. Uh, how are we moving along with our transfinder? >> Mr. Stouty, would you like to give an update on that, please? >> Yeah. Um, it's actually, um, stopfinder is going to be the app. I know I get confused, too. There's routeinder, there's transfinder, and there's stopfinder. Stopfinder is the
058actual app. Um, there have been two training sessions that have been conducted so far. Uh we have solicited um internal um stakeholders within the district. That will be an initial pilot. Um the goal is possibly by the end of October. I'm hoping by the time we're um celebrating Thanksgiving that we have it all up and running. I'm trying to be more a little more realistic. Um there's pieces of it behind the scenes that um we've been advised that um if you move too fast and push it out too quickly without going through those little hiccups that may happen with the um pilot stakeholder groups in advance that um it will not be as it will not go as smoothly as we would like it to. So we just want to be super careful. So there's
059at least one more training that will take place before we start with our pilot group. Um but it is um we're tracking in routefinder and we're able to see our buses, our vans um on a daily basis as to where they are. The stopfinder pieces when this the parents will have access within the community. So um there's information coming out about that. We have PR kits that we're going to be putting out for um the actual push out when it happens. But um it'll be a small group of probably about 25 to 50 internal district employees that will be piloting um the pilot first before we move forward. >> Okay. Thank you on that because I'm still getting questions on that. Um >> we pushed it just as an FYI because we have a lot
060of non-pubs and parochial schools. We pushed out information um because in our initial communication we were remissed did not put it out to them but we followed up with that pretty quickly because they're equally as as concerned about the ability to track their uh concerned. Absolutely. >> Everybody's concerned. Um uh six weeks ago I asked Mr. Horn about the staffing for our facilities and I have received nothing to date. So where are we standing on that? >> So we have um one custodian that we're trying to fill full-time. We had a couple transfers this week. Um, we have two part-times that we're trying to fill and we're still trying to fill all of our We're trying to get up to about 15 of our substitute custodian pool. We're at about 9 to 10 on that.
061So, we're we're down probably two full um full-time employees with the one FTE and the 2.5s. >> Okay. Thank you on that. Um, also at that meeting I asked you uh Dr. David Heiser about doing an RFP for having our buildings looked at and you said Mr. Brambble was going to be doing that and you had thought within the next two weeks you would have something as I said it's been six weeks so I'm looking to see where we are on that. >> Yeah, I'm not sure he said two weeks. Um a feasibility study and evaluation of of study of a district takes a lot longer than that than that. So Mr. Bramble's aware of the project that I placed in front of him. So, as soon as he completes the nine buildings and looks
062at that, we'll get that data back to you. Um, I think one of the things the board and you would want to consider if you you're talking about going out on an RFP for facilities would be what's your purpose? Right? Without a purpose, there's really no no understanding of what what it is we're we're trying to target in terms of that. My purpose is yes, we've done renovations to buildings, but the renovations have not been updating some of the older part. It's just been bringing the newer part on. So, we might have some old wiring. We might have some old piping. I don't know. We need to find that out and we need to see what needs to be done. Well, I think that the what we ought to do first is have a discussion
063at a facilities committee meeting about what's the purpose? What do you what do you what's the goal? What are you looking to do specifically? and then we can let you know internally whether or not we have the capacity to evaluate that for you or if we need to go out with some other third party where you would then attend to an RFP and go through the processes of of that to um because that's a probably a fairly significant cost with the size of the district that we have and we have a number of buildings that are all um of great age that um you know you open up certain aspects of the building uh under code and current code, you're probably then forced to do um a lot of things that are probably not in
064the hundreds of thousands but in the tens of millions. So, there needs to be some concept of what it is the the the things that you're spec goals you're specifically intending to look upon before I would I would really go out to to that aspect of proposal. But we can talk about that as if you have ideas. >> Well, I'm concerned. I mean, I don't want a building to go down and then we don't have place for our students. >> Well, I I'm concerned due to the fact that we have um significantly aged buildings that through decades that nothing's been done. So, I I I'm as if not more concerned than the board has been in decades with regard to the evaluation of buildings and systems and many other such things. So what I think
065we need is for the board to consider what's the goal and what is the type of things that you're going to be looking for and desiring because if your goal is we want to evaluate six elementary schools um and we want to update the systems and the the HVAC and the systems and the wiring and the safety and the fire alarms and the ADA compliances. Um, you know, I I I think you're you're we'd be be well beyond our ski tips in terms of understanding what the tens if not hundreds of millions of dollars we'd be talking about in order to do some of those types of things because opening up a building opens opens you up to many code requirements of the present, not to what you're grandfathered in. I understand. >> So, um,
066I think we need to be cognizant of that and not simply you know, bull into something that would expose us to telling our public public something that maybe is not necessarily affordable to what the district has in mind in terms of some of its finances as well. >> But the safety of our students is the most important. >> Absolutely. And that's why we continue to evaluate our buildings based on the safety needs first. And that's why I'm saying if the electric isn't up to code or isn't up to par or the boilers aren't compatible or piping's not we need to look at all of that. >> Well, we are constant and but I think one of the things you need to understand is that we do look at that constantly. We have service contracts. We
067do evaluate the systems and and things. >> It's like almost anything you have inside your own house. The moment you own it, the moment it's old, right? It's now old because it's now generating that time. Our buildings are older in in in in their build and many of the systems inside. That doesn't mean they're unsafe. Our buildings are still safe. We evaluate them through our maintenance staff and and any other outside entities that we need with service contracts to maintain the safety for our students and staff. I think what we need to consider is if what we consider old just because it's not to code today doesn't make it unsafe. It's still grandfathered in. It's still allowable and for us to operate. It's how much do you want to um bite off when it comes
068to some of those things. And I'm not saying that we shouldn't begin to evaluate evaluate that because we do need to evaluate that. I would highly recommend that we and you're going to hear on October 1st 14th about a feasibility study for all day K that's looking at the operational side of the feasibility of doing that. I would certainly suggest that we start to get a little larger comprehensive study of the feasibility of the safety and code requirements of all of our buildings and what that what that feasibility is in terms of addressing that at our buildings >> and also looking back at uh what Mr. Sheiel had presented about the facilities in there was 50 additional cameras. Did we get any of those cameras? The cameras I believe are on back order from what
069I understand now. So I'd have to get back to you on information as to what exactly um is the result of that and where those stand. I will tell you that your comment earlier with regard Mr. Shield and the um the budget and your presentation, your budget was passed for at the end of May. We're we're not going to start anything and and we're not into this fiscal year. we just became in July into this fiscal year. So those things that were presented in March, we don't start those. You have to pass a budget in order for us to then move forward with regard to some of the suggestive things in nature of that. And that's what we did. Um what has been done in the past, I'm not sure, but functionally you hadn't passed
070a budget. And if you were expecting us to move forward on some sort of motor prior to a budget being passed, that wasn't going to happen. that we we're not going to we're going to do things with fidelity of of what the law says that we need to do in creating a budget that was in for this coming budget and we're going to do that and you were you heard this evening about some of the things that could be considered with regard to that motor. I think the board will need to determine as to the when and how they want to address that but I it is in the budget for for this school year this fiscal year. We'll talk later on it >> grass. >> I just want to thank um Audrey and Allison
071for sharing their reports with us and I look forward to hearing from them in the future. >> Declan, I just want to uh tell you and that uh see a real leader in you for seeing a need and taking the initi in initiative and following through with everything and continuing as you are. I'm sure that your solution to this uh little problem will be appreciated for years to come. And Bobby, have a great retirement. I know you're going to miss us, though. The only thing I have today is um our 2017 graduate Trey Savage was just made named the minor league player of the year by baseball America. So, yay, Trey. I great job. I just hope you don't forget us as you progress to a a more prestigious position. And uh the other thing
072I have, I asked for numbers on the cyber school uh and I was told I get those and that's been quite a few weeks now. I don't have those yet. But I do have a question on our regular school uh in the high school. We used to have a number that we if we didn't have that many students in a class, we didn't hold that class. Do we still have that? I think we keep an a a number in mind when we have that scheduling is just simply not that easy because if we do have a staff member that's got availability when we develop the master schedule in April, May, June um and we can get those 12 11 AP you know um if it's AP lit that are jammed up on APs and they're
073banned throughout and I've got a teacher available still has a hole in their schedule. We're going to we're going to run that and we're going to make that work um in regards to meeting the needs of those students. You know, there's some delicacies to scheduling that, you know, a number just doesn't fit it all the time. um in in in a global system. Yeah, certainly if we have a low number low numbers, we're not we're not going to run those sections and we do cut sections every year due to that. So to say that there's a number somewhere, there's a number written down, you know, Mr. Sparks um speaks with Mr. Stout myself when we're making those final decisions on sections to make sure that we're doing our utmost um to to maintain the fidelity
074and the finances with regard to that. Some of it comes down to do we have available staff? And um sometimes, you know, we're lucky enough where we might have a certified teacher that we could shift around to be able to do that. And sometimes we'll we'll put a little bit more into let's say maybe a higher level class, an AP class that might be able to take on some more students in there from the responsibility end that won't need as much support so that we can and don't leave hanging a dozen students that could really use that particular course, that AP course, um for the needs of of what they desire, you know, in their junior year as they're trying to really build that profile. file for for application phases. So, I don't know. It's
075a it's not an easy question to answer. Um there I I can tell you there isn't really a number um written down, but there are numbers in our minds as we develop that and we're we're certainly considerate of that. >> Okay. Okay. The other question I have is um I was surprised to see tonight on the the custodians that we're not needing more that we're in pretty pretty good shape. Which brings me to ask, we're only in uh the end of September. Um, and the information I have, which I don't want to rely on, how much did we spend so far in overtime, if we have all these uh I I don't know the answer to that. I'll have to get you the information for that, but I can get you where we are to
076date. Mr. Han, you just make sure that we we write that down and we get you a number >> for that. Thank you. >> You're welcome. >> Do you want M. Darl, do you want all overtime or only in operations? No, just the the custodians that because we're a pretty good I guess. >> Thank you. >> Nothing. >> I don't have Declan. I applaud you for everything that you're doing. I think it's great. Your other ROC in the band just makes you a better rounded person in the future. Um, I'll offer to help my if you ask my wife. I can't hang a picture, but if you need somebody to look at the door or whatever, reach out to me, please. Um, this is a charge or for Allison and Audrey. Um, a bunch of
077local schools since, um, Charlie Kirk's passing, they've started chapters for Turning Point USA. And if you hear of any of your fellow students that would like to start that chapter, please let us know. I know uh Miss Kratz and Mrs. Scott would also be enjoy getting involved with that. So if you hear anything, please let us know. Mr. Bob, thank you for all your help and your service. It's much appreciated. Ladies, I want to welcome you back. You did a great job tonight. It was very extensive. Um Mr. Moyer, congratulations. 45 years is ridiculous. Congratulations. Um, and Declan, I would love to be updated when you're done and see what you did. I want to see the I'd love to see the finished product. So, come back and see us when everything's done. All right.
078>> Don't worry. >> That's it from me. >> I I'll try I'll try, like you said, I'll try and frame a picture. Don't hold me that accountable to a picture, but I can try and build a show. >> All right, Dean, you're not building a ton of confidence here, Emmy. Come on now. We're gonna get this done, right? It's going to be done well. All right. Very good. Um, just some upcoming meeting dates and again, Allison, Audrey, welcome on board. Allison, welcome back. And we look forward to having you here for the remainder of the year. Um, October 14th, we're going to have uh our education and student services committee meeting at 6 p.m. here in the boardroom, followed by the committee of the whole meeting at 700 p.m. So, there is a little bit
079due to the calendar, a little wider gap. It's not a two-eek break, but a three-w weekek break in between this meeting and our next meeting time. And we look forward to seeing everybody um on October 14th. >> One thing to add uh to piggyback off of uh Miss Dir. So Trey is Savage, we should celebrate our past students. Trey actually broke the Toronto Blue Jays um debut record with nine strikeouts. So he holds the record now for Toronto Blue Jays. He pitched in one game and then he pitched in the game that also got them into the playoffs. So, he's doing amazing things and I I coached him at football and I like to think that while I didn't help him in baseball, maybe me being his football coach drove him to baseball. So, he
080could thank me later. >> Motion to adjurnn. >> I'll second. >> Meeting adjourns. [Music]