001All [Music] right, everyone. Call to order. >> Rise for their pledge. >> A moment of silence. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. [Music] We have no public comments tonight, so we'll move on to the next. >> All right. >> Okay. Thank you. So that takes us down to the discussion and information section of this evening's policy committee meeting. And just for our guests here in in house and those what may may be watching virtually, we will be discussing a number of policies uh related to the 0000 section of our policies. And um as we have done with other committees thus far, we'll be taking um and having some conversation throughout the
002evening through this 1hour session of specific to policies and how they um are applied. So um just for the board and our public um there is a cover page uh listed under a which if that could be open, thank you. um in and of itself lists all the policies that we have listed for tonight's committee meeting. Just to take you through the organizational of this, they're kind of colorcoded red, green, and black. The red uh means that the policies requiring review based on their dates. So, we we did when we set out um to start our review of policies, I did um put an edict in that anything that is more than three years old, we would be reviewing. anything less unless there are changes that are necessary would not be. So that starts kind
003of where the reds begin where those policies that are highlighted in red. Um they're being reviewed solely just due to their dates uh being out of that window of time. Uh however, there are no other updated uh versions or information from BSBA um stating that they need to be changed or modified in any way. Um albe it reviewed. There are a couple of green pol uh green coded policies. They should be reviewed as we have more recent draft or an updated attachments available for consideration. With regard to that, we do have two policies that are uh coded as black. They are policies that are uh both current within the last three years and there are no um changes um um based on information that we have received from PSBA. Um those are ones that I
004just wanted to make sure you were familiar with, saw them. we would not move those forward into a first read status. And as you recall, we need to make sure once these leave committee, they go into a first read and eventually to a second read in order for them to be adopted by the school district. So that takes us to uh policy 00 coded as red. Really, it is uh out of date obviously. You can see it was adopted in 2015. So it is a decade old has not been reviewed uh since then. Um there is no current information from PSBA suggests that would suggest anything needs to be changed or moved with regard to it. So outside of any conversation anybody wants to have with regard to that, I would suggest we take this
005out of committee and move this to a first read. um next month. >> Chairs to uh move forward with anything. >> Anyone have anything to discuss? Any concerns? And we'll just move on to the next. >> Okay. Under 001, again, it is an active policy. It was last revised last March. So it's inside of literally six, seven months. Um and again this was revised and uh updated with all uh criteria and language um again within the last 7 months. So again nothing really needs to be done with this unless anyone is suggesting any edits or changes to it as such. Okay. Under 002 again coded as red again uh adopted in 2015 has not been revised um or reviewed um in that 10 10 year uh span again this is uh your authorities and powers
006as a board and there's no other language or criteria that is suggesting any changes to it from PSBA. So we would bring this forward for a first read. um next month. 003 again um last revised in 2020 so it falls outside that three-year window and uh however there are again these are the functions associated with local board procedures. There are no updated criteria or language from PSBA other than the fact that it sits outside of our own three-year window of look back. Any questions? If not, I would recommend again this coming forward to first read. All right. So 004 we do get into our first uh green. So there is additional information related to this. It's not so much in the scope of languages to the policy. Uh and again it was reviewed in 2022.
007So it's just slightly out of the scope of our date. So um so it should be reviewed. And what it is suggesting is that there are three additional items as attachments. These are three items that you're fairly familiar with. One is the statement of financial interests. One is a vacancy application form if anyone were to vacate a seat and what that form would look like and the representative um information that would be necessary for you as a board when receiving applicants. And then the last is the oath of office certificate. Um these are being suggested to be attachments to the actual policy itself. However, inside of PSS PSBA's recommendation, there is no language changes necessary for um 004. Any questions for it? And if there aren't, I would suggest that we again move this one
008forward for a first read next month. We're just doing entirely different. That's why I'm looking at you funny because why would you read a policy that's already in place? Well, part of it is that we've we've already we you want to constantly review these and make sure that for the public, for yourself and for our public that we have as current a policy as we can and that we're taking into consideration any resulting legal changes, challenges that have come forward from the policy itself or any cultural things inside of our own district that we'd want to consider. So, it's difficult when we ask our public or we ask our personnel to go back and look at a policy that may be 10 or 15 years later. Um, it's not necessarily the most current. So, we
009want to make for sure number one, they're current, but they're taking into effect all the the necessary language that is being suggested by our legal department and by um PSBA >> because we're paying PSBA. They're the only ones that >> we do, but we're not paying them for a dive into our policies. That's a specific >> for the ones that change. >> They let us know which ones >> they do. They will get they will give us >> and that's what he was saying. That's the only ones that we ever before unless we had a reason. >> Yeah. And the unfortunate nature to that would be I think you know we run into a part where it becomes important that we are showing our public that we've actually taken a look at and that we're
010reviewing these a little bit more regularly than not. Policies guide a school district. Everything stems from the policies that are created and we want to make sure that they're current. Obviously every year and and within a certain amount of time is is is not it's not feasible to be able to do. So we wanted to start out on this journey with our policy review by looking at and we set the the nature of three years to really help guide us as you know look back time. >> Okay. >> Thank you. So 004 um again this is student representatives to the board policy and again this is uh not necessarily any changes from a language standpoint but from a timing standpoint it was adopted in 2015 has not been looked at since and we are uh
011suggesting this this again move forward to a first read as Under 005, we have another green. So again, this was revised in June of 2022, so right around that three-year threshold. However, there is an updated more recent policy. Um, so instead of necessarily looking at it inside of the current one, one was printed here for you to be able to look through. Some of the things are some just simple changes to words, school directors rather than the board is one of the things that really jumps out on the first page. On the second page, there is a section prior to appointments that replaces the officer the officers of the board serve at the pleasure of the board and may be removed from such office by the affirmative vote of a majority of those present in
012voting. And you can see in the newer policy the bolded there which gives um a more legal or more current legal interpretation of what should be in the policy. If you go to page four, the next page, you will find under board committees. In the newer policy, there is a section that talks about committees cons should commit shall consist of no more than and it doesn't give a definitive number of members. So there is some decisions here that the board will want to consider when looking at committee meetings and how many members do you want officiating and and acting as um chairpersons um to a board. basically as policy just a heads up um policy committee is recommending a minimum of two with a max of three for each a minimum of two on every
013committee with a max of three. So that'll be put in for first reading at the next meeting. So at this point >> so we discuss it now. >> Yeah, we can discuss it now. Yeah, that's >> too because one something and the other one's something. I think there should we've always had three and it's worked fine for all these years. So I don't see any reason to change it now because if you only have two on committee and one something the other one something else be much better to have three. >> It's still a board decision though in the end don't you think? I mean >> how many we have will you know. >> Yeah. Oh yeah. >> Okay. Okay. >> No, basically I don't disagree, but ultimately any policy that would be changed by
014the policy committee, whether it's two and we split on it, it's still to be brought to the board as a >> saying I think it's something's working. I don't know why we always change it. >> Well, it wasn't work. I mean, the first two years I was on the board, we had committees of one >> and you know, except for one committee. committee support. You had one chair. >> Well, we had finance was one person, policy was one person and facilities was one person. Curriculum was the only one that had two people. >> Well, before prior to that, we always had three and they work good. So, apparently ones don't work. So, All right. So, we'll need to get So, well, I certainly need to bring this to any read. We're going to need what
015it is the um being suggested here, whether it's a minimum of two, maximum of three, or whether it's no more than three members, which essentially says the same thing. Um, not always. I don't know that you'll always fill a committee out with three members, right? I don't know that what you you can always get three volunteers, >> but what we always do before we go back now because we have one from each region. >> Okay. >> Well, we're putting we could put a max of three on there. So it does leave it in place but the committee can function with the committee can still function with just two if we can't get the volunteers to go further on that you know onto that committee. So that's why we went with the two and the three
016not knowing that we had committees of three prior because that was before my time. On the next page, um, you'll see where there's a line about a third of the way down where it says members of the board to the following standing committees, comma, where they shall serve a term of one year. This is where we would list out the current committee. So for this year, we have finance, policy, ed services, and facilities, education services. um and facilities listed as our fourstanding committees. So I think um what this board should consider are we going to continue with that? Again, we've just started. This is only our second standing committee meeting of the year. Um but for policy sake, this is where we would actually list out what the standing committees are going to be. This
017doesn't suggest that we can't make other ad hoc committees um on our own and we have some of those going on. For instance, we have an AI um committee. We just had a supervisor support um committee meeting um as well. Those are all ad hoc committee meetings um that can be assigned as as needed. chairs, what what what's your thoughts on the four policy committees that we have as standing committee meetings currently for this year? >> I think based on that it's a one-year term. If there's something that arises that we need to add another committee, it gets brought up to the board and if the board agrees that we need another committee, then we add that committee and it lasts for a year with a minimum of two to three people on that on
018that committee. So, but as far as what we've currently have, uh, finance, policy, um, curriculum and facilities has been the standards. And if there's any other right now that somebody thinks that should be on there, you know, as far as any additional, we can discuss that. Now, >> I gave a list of a whole bunch of need. >> Yes, you did. >> You did. So, I think part of that would be what do you what would you consider I guess Miss Duroff um as those that you would want included and allow the board to think about what you would like as standing committee meetings versus what could be formed as ad hoc as necessary. Some of those committees I believe you mentioned in title would be probably timely based on the needs of the time.
019Sometimes there are negotiations that are about to begin in which committees are formed to be able to um meet the needs of the of the timing and the elements that are there. Not all of these. What I'm looking at right now are what would you want to put in policy as standing structured committee meetings. Right now we're meeting every other month with those committee standing committee meetings. The >> list I gave you because other districts have them. That's where I got the names from. >> Yeah, you gave me about a list of eight. >> Not all districts have 12 standing comms have some. That's where I got the >> There are a variety, right? I don't know that any have um 12 standing committee meetings, right? And I think that's pretty difficult to calendar for
020individuals and for board members. >> Again, whatever the board decides would be beneficial to us. If they don't want them all, that's fine. And pick out the ones they they feel would be of benefit. >> Well, you had mentioned board um meetings such as extracurricular, athletics, um negotiations, um help me out with your continued list. >> So, I caught you without your paper. I believe there was technology was another you had shared. Well, again, why don't why don't you uh if you could just when you put together that list, resend that. We'll send that out to the board um for consideration of those. So again, we're looking for for this purposes of this policy is what would be standing, what would be a regular meeting that we'd want throughout the course of the school year.
021>> The extracurricular should be put on there for sure because uh the submitted clubs and the stuff that they come to us during I mean there's like over 150 now. We have extracurriculars and I I think if they want a club or whatever it is they want, it should be checked out by the board, not just signed off by the principal. And they come to us and everybody says, "Okay, half of them, you don't even know what they're doing." And I don't even know if they're still existing. Things change and and clubs stay the way they are. I really think there should be a committee to uh whether you want to call the standard committee or not. I think somebody should be investigating those. >> So you're talking about clubs. You're not talking about sports
022and band. When I think of extracurricular, that's what I think about. Are you just focusing on clubs or is it the whole >> Well, that's a that that's band isn't a club. >> No. So that's what I'm saying to me. Extracurricular is band and sports and clubs, all of that. So you're just saying clubs. >> I think all of them should be if you look at some of the the things that we're doing now is nothing like we used to do. >> Okay. >> And I don't think there's any guidelines or anything that we have set up for any of them. So I think that should be looked at also. I'm not saying it should be gotten rid of. No, >> I certainly wouldn't suggest that that there should be guidelines to follow, not just
023if I decide I want a new instrument or something, just go out and get it. I mean, that there should be something in place that's fair to to everybody in in the band. M >> so quick. >> Okay. >> You're saying don't include the band or include band because if they buy a tuba >> I mean they have to they have to run that through. >> No. Okay. But it still gets run through the board because we're expanding. >> There should be guidelines set up for if you want to have a purchase of something. It used to be that way. >> It is. Now if some if a if a club wants to purchase something, they have an account. You remember they bring them up. They want they want >> you're talking musical, >> but
024I'm trying to I'm not trying to talk musical. I'm trying to talk what a club is to a point. She's trying to expand exactly what you were thinking. >> Okay. So, there should be guidelines for anything they want to do, anybody who wants to do in the district in clubs, in in u uh in band, in sports. Otherwise, if you have no guidelines, it goes everywhere. >> Are there not guidelines? >> Oh, Mr. St. Mr. Scott David. >> Yeah. So, uh, guidelines that guide I I think some of the confusion is, you know, there are student activity accounts. So, those student activity accounts guide the monetary. There are um instructions as to how those funds are utilized, the sign off on those. Um they they meet with the principles to gather the fundraising and the
025goals for the year that are established and the types of things. Those are extracurricular funds. They're done through that. Some of the things with music is that it gets a little bit more complicated because some of those instruments are used during band inside the school day. Some of those students own their own instruments. Some of the larger instruments are not owned. Maybe u they're owned by the school district because they're more difficult to travel and transit with large bases, tubas, things like that. So some of those things are are taken through and developed through the budget at the building level um as as they exist through that. Some of those same instruments that are then used for marching band and marching band and its parent organization then um you know have a 501c3 which they
026organize various things through monies through that nonprofit as well. So, the band is a little bit of a that's a difficult one with regard to some of those things, but I think we could probably look at putting together and I made a note here to talk with Mr. Sparks. I think what you're looking for and most of these things exist at the secondary level more regularly at the high school level, right? Not so much our elementaryaries is maybe we we form an ad hoc extracurricular so we can look at some of those technicalities and guidelines to that and they are even being used. >> Yeah. And so that we can have a guidelines of what the expectations would be for some of those clubs and organizations so that we're finding out how how regularly they
027meet the types of things that they're doing. I think is your concern that you may u you know we have but aren't active or may be active and not really formed and and doing some of the things necessary. while there's still funding through um through extracurricular stipens that are happening and such like that. I think that's what your suggestion is. So, I think we could probably do that better through a targeted ad hoc uh committee. We could have a few board members with some administration and maybe some VAEA reps inside of that to kind of wrap our arms around where that is. And that always helps then heading into a when you're negotiating down the road a new contract as well. So it it informs everybody a little bit better about the status of all
028those types of extracurriculars. You know, like you said, we do we have a we have a long list of things of involvement. That's a good thing. You know, we have our kids involved and keeping them with us more times than than not. Um but I think getting a little bit of a control system around it would be helpful. >> All right. I think >> I have a quick question. Um, so what falls under this the uh preview of uh ed services because I always thought with the uh the board reps falling under them that anything kind of student related would fall under that group and I thought maybe they would be in they kind of would be in charge of that stuff. That's just how I understood it and I could be wrong because I
029don't think we've ever really specified what is under those things. >> Can you can you tell me in the policy what you're looking at? >> Student services >> ed and services. So that committee I thought kind of everything student related falls under that. That's how I took it. >> That that does >> not that we ever do it or ever looked at like that stuff, but I kind of thought that's how it was. >> Well, for this year, what we're trying to target with regard to that is and you're going to see that at next month's committee meeting on October 14th. That is going to be a large data presentation on achievement. All the things that relate to curriculum and instruction. a lot of the data that relates to relates to our student services um
030and counseling and things of that nature. So that committee is really centered on our student services department, our curriculum department, things that we're doing and goals related to it that we want to bring to you through that sharing with you data and um goals that we have situated for that. So, it doesn't really delve into the depths of I think the extracurricular could be really done through an ad hoc that could be very very targeted um that we meet a few times to be able to set some things in place. >> I found it. >> Okay. >> I couldn't believe I wasn't prepared. Extracurricular, human resources, technology, that's a big one, transportation, negotiations, personnel, and special ed curriculum. >> Okay. Um, >> so negotiations and um >> you're talking about >> No, you said p
031you said personnel and HR, they kind of go together, right? I put together is fine. >> Those th those two things. So again, I don't know that I would list them necessarily as um this is I mean like special ed um >> that's a a specific type of education and training. I would not have a very much of a clue to understand what kind of um curriculum I'm going to offer because each one's pretty much a little bit different for each student. Well, >> that's why you have a leazison with all these committees. >> So, I think what what I would recommend to the board is that um you look at and whether technology becomes a standing committee. We already have an ad hoc AI committee right now as it relates to technology. um the
032HR personnel is something that we could consider um and even adding it to it or as a replacement if there are times where we don't feel we have enough um from other another standing type of committee. I'm not sure that there's enough there and some of which of the personnel nature can't can't necessarily be discussed um out in public things that you would um so I think there's some consideration. So let me take this back to my administrative team and we'll discuss how HR personnel might be able to be flushed into this. Uh the transportation I think would have to be really an ad hoc if we're looking at certain problems or issues related to transportation. That's not a standing committee in my estimation. There's not enough meat there. Negotiations would again probably be a
033targeted that's a timely type of thing. That would not be a standing committee uh component. That would be more as negotiations are nearing and um having a committee to be able to work on goals associated with negotiations. The special ed, you're going to hear from that inside of the um ed services as data and information is presented. You're going to hear some things related to special ed and we'll weave some of those things in. So um I would say let me get back to you on the technology and the HR personnel. Um the rest I think we can certainly target through some some very very specific ad hoc as needed. >> Like for just for my education when you say negotiations Mrs. Ster off. Are you talking like a teachers contract or >> Well, we
034have lot lot of negotiations that we can do. >> Well, >> the teachers contract other contracts >> and the teachers contract we are involved. You know, we have executive meetings on those kind of things. >> So, okay. I'm just wondering. >> No, I wouldn't. But it's it was at the recommendation of council that he felt that board shouldn't be an individual shouldn't be on that and naturally it all came down to us voting on whether or not the teachers contract was fair or not. The way I saw it the last time we went through this. So um but again we we went by the um uh the recommendations of our you know our legal. So, here's what I would suggest with 005. Uh, let me bring that back through our administrative team. Uh, we won't
035look to bring that forward next month for first read at all. We're not prepared um as of yet with regard to that. So, we'll put that on hold. I will bring that back to you with some better information at our next uh committee policy committee meeting. Mr. Gratz. >> Yeah, I apologize. I got a little behind. There's just there is some outdated language in the um student representative to the board policy. >> Okay. >> Just for example, it says they're expected to attend the first board meeting of each month. That's not what happens. >> They come to the >> the second one >> to the second. Yeah. >> Yeah. >> Okay. >> And in terms of like how they're selected, I'm not exactly sure that that's the exact procedure that's followed. >> Okay. I'll have
036Mr. Sparks and Mr. Hul look through that just to confirm that. >> Okay. Thank you. >> Thank you. Okay, that takes us to 006. And inside of 006 again, it is um it's read. It was reviewed uh last revised in March of 2023. There is some red um items inside of that. Um, one of the big things if you flip through page 1, two, three, page three is the order of business at regular andor special meetings. Um, we do right below that red area, you'll see we do have the current order of business. Um, and I really left that in there um for the board to consider. Is there any changes or modifications to essentially the agenda of the meetings, the order of business of the meetings that you'd want to consider? N >> I
037would like to have old business put back on and any questions that was has come up address the public in person so everybody's hearing everything at the same time rather than somebody sending in an email and it just being addressed to that person if we're transparent. Let's be transparent to the community all the time. >> So you'll have to bring me back in some of the history. Where was old business? Oh, old business is in there, is it not? >> Number 12. >> Okay. And what, Mrs. Nyman, what was your your your piece uh your your statement about questions? I'm not sure what that >> different times when somebody speaks or somebody sends in an email, rather than just addressing the one person, address the community. be transparent. So when somebody when you say somebody
038sent it, >> let's say I was a community resident right now, right, >> and I had a question, >> okay, >> and I addressed it at the board meeting, >> rather than get back to them, why not address the whole community at the next meeting under old business, bring back what they asked for. That way we're transparent to the whole community. We're lacking that. >> Okay. So, we don't well we don't have that many questions from the public at at a at a meeting. Um, >> sometimes we do, but even emails emails that come in sometimes and it should be public information. Just put it out there. >> So, emails that come from a person in public. Well, we get those daily. >> Some of them. Some of them are like generic things that, you
039know, why aren't we addressing our state reps or something? Let's put it out there in public. Okay. Um, >> I mean, some of them are personal. We don't need to do that. But some of them that are generic, let's let's be transparent to the community and bring them out. >> Okay. Well, that doesn't really change the order of business here. But I think what the board would want to give me would be direction on what should and shouldn't be part of that. I think for me to pick out what types of questions, you know, somebody if somebody were to ask a question in an email to me, most times they're very very specific to their needs or their child's needs or things of that nature. Um, typically they're not too global in nature, just asking
040me a generalized question. >> Sometimes we might have a a a transportation question. Let's just put it out there to the to the public. >> Transportation question that's general or specific >> bus is late. Why are some drivers doing two runs rather than just their one run? I've I've been questioned about that and I said we can't get drivers so we double up. >> Okay. Well, I think we're we're going to need the administration is going to need some direction as to specifically what the most of those questions that come to me or to most of the administrators are very specific to their their their child um and their child's needs. They aren't generic in that way. They're, you know, why is my child's bus there's something or there's an issue with regard to a
041situation with regard to that particular child. Now, we're getting into the weeds. I'm not sure that that person would want those that type of information out there. >> That's not what I'm asking for. I'm asking for I've heard why are some of the buses late? Why are some of the bus drivers doing two runs? That's all things that we should just put out there. >> Yeah. So, so M. Nim, I understand the concept and I I agree with you. Uh Dr. David Hiser is asking for some direction based on the request. So if it's an email that all the board receives and if anyone feels that would be a great question to put out at our next meeting then we should email Dr. David say hey is this is this something that we can say
042but it'll be on us every time to bring it up if we feel it should be or could be. >> That's a good idea. >> Thank you. the the only there's one thing I wanted to put to the board because we do do this already. It's just not in the in the sequence, but a lot of times with the board comments, um some of us bring new new business, something that they would like to see discussed. So maybe that could be a line that's added right before board comments that if it's something you want to see happen, it would be more of a time of discussion maybe at the committee of the whole. Maybe it's a committee of the whole. I don't know. Um, you can just something to think about. >> I think it
043basically anything that's new should pretty much be sent to the superintendent first for review because sometimes it feels like it's a gotcha moment. And uh board comments should be about what we we discussed at that meeting and giving any kudos to somebody in the community or student and we should also as we're talking respect one another. So, I mean, but there's there's sometimes there's stuff that pops up in the board comments and uh we should be again giving our superintendent and our administrators a chance ahead head heads up on it so they could bring it in and we could set it up for a total discussion for the board that maybe, you know, at the next possible meeting. But, um, you know, it's like you said, Mr. steer off the one time you gave us
044all those you know clubs or or committees um none of us you you said it but nothing was like unless we would have had a wrote fast and then even you came up later to make sure that Dr. David Eiser had everything. So I mean board comments should be like I said we should discuss any anything that was relevant to that meeting and then also anything that's positive that happened to our community or our students and then um anything type of new or anything should be sent ahead of time or later after the meeting in an email to uh Dr. David Eiser. I think you'd have to run a by the solicitor, but adding like a new business where you just come in with a random new business, I don't think it's legal because of
045policy like wouldn't people wouldn't be able to sign up to speak about it because it's not on the agenda. So, I don't know how that works. >> It's more like what we do now with the board I'm sorry with Oh, I'm sorry. with the board comments. Sometimes we do bring something that we like to see happen and >> I think we're we know the difference of what we can say and can't say for the most part. But >> yeah, I mean if if it's if it's sort of saying to the administration, go look into this, that is permissible under the Sunshine Act. If it's, you know, comments like, oh, we're concerned about this, that's okay. But you're correct. If it's, >> well, let's go vote on this. Let's bring this action before the board tonight,
046that becomes a problem. Um, you know, there's some exceptions, but if it if it's limited to, okay, here are some concerns we have. Can we get some feedback on this that that that is permissible under the Sunshine Act? >> I didn't I didn't mean it for something we would vote on. Yeah, just to kind of >> Okay, just taking um a little bit further. Yep. Miss Diamond, >> if you look at the agenda for the next meeting, there is nothing on there about old business. >> Correct. Nor is there solicitor's report, superintendent's report, secretar's report, um special reports, um financial reports, but we do have a financial report with regard to that. So, some of those things we're going to have to look at in terms of making sure that they're part of agendas. >>
047If there if old business doesn't exist, do you put old business there? Is old business something where it's a specific question? >> And if there was nothing, it was just noted as nothing. >> Okay. On page five, there are some other bolded areas there, additions to the agenda, and you can see some of the um other language that's in bold there that is being suggested. There is a brand new on page seven. This has to deal with the adoption or changing of textbooks. um the PSBA does have in here as well as well as on page eight charter school applications approval or denial of those um charter school applications and establishing joint schools or departments that's been added. denying the charter school. >> Yes, a board can not can can through a process of hearing
048can deny a charter school application. >> Not not a not not specifically speaking about a student. We're talking about a charter. somebody that is um seeking to charter a new school. And then on page 11 again, um some language there about the majority of a committee and such. So, my suggestion to the chairs here this evening would be 006 and Z um 005 006. They're kind of they're pretty meaty. Um we wanted to make sure we were getting this stuff out to the rest of the board and um I think we we still need time with both of these policies. They're certainly not ready to bring forward to a first read at this time as we sharpen our our pencils a little bit with the two of those. But I wanted to make sure that
049the the board was aware of those. So, just getting down to 061.1. Again, this was not revised since 2020. So, it's out that outside of that three-year threshold. This is uh board member attendance via electronic communications at meetings and really the allowance of such. most boards at the time of the pandemic, this was an established policy that came into play. Um, but one that is still um still utilized here in Bertown and as it is in many other districts. So without any further language, uh I would recommend bringing that forward to first read 07. Again, this just is a policy manual access board policy denotes that the policies exist, that they're governed by the board of school directors, and it just gives validity to the policies themselves. Um, it's out of date since its last
050look. So, I would recommend that it go to first read as there are no changes. 008. This is a uh organizational chart. It was last revised uh just over a year ago, a little over a year ago. Um I did go through the organizational chart still relevant. The um applicable positions and titles of the positions are still applicable and um the chain of command there looks in order in my estimation. So again, this would be one that I would recommend it move um does not need any action at all since it is inside of our three-year threshold. And then policy 01, principles for governance and leadership. It was last revised in 2019. Again, there is no language in there from PSBA suggesting any edits. um it is out of date. So it would be something
051that I would highly uh recommend to the board to move to first read as this kind of governs the u cultural aspects to board settings, board meetings and responsibilities inside of boards. Is everybody okay that when we do bring these particular ones a motion that we don't break, we can just do it by a group instead of individually? >> We I do have one concern with with O6.1. >> Okay. >> Um on the back page section three, what happens if something arises? So, let's say Miss Derolf's sick and I'm sick at the same time or and Roger's feeling ill, doesn't want to come in. Now, you have three people that that technically are capable of attending the meeting virtually, but we're not going to allow it per this. >> So, that that would be something
052that the board would want to consider if you wanted to consider a change a change to that. I don't know Tim if you want to weigh in on that other than the board changing the policy itself as it is to allow that. >> Yeah. Um I I think yeah that first of this the board needs to decide what it would like to do and I think it's something our office would want to look into. Um, I know initially during COVID there was the authority to kind of have the whole board meet remotely. I would need to double check to make sure that those provisions did not sunset in any way. Um, where that would be a problem if there was not at least a majority of the board physically present if that would be a
053problem. there was some prior case law that called into question precoid whether a board could have where if you know all of the members are participating virtually whether or not there was valid action and and so forth. So I I think we would want to review f first of all I think the first question is what does the board want to do with this in terms of from a practical perspective but second of all I'd want to look into it a little bit just to make sure that the like I said during right right around co time there was sort of this push to let people do these kinds of provisions have may have sunset not >> okay >> intentionally so much as it just happened so usually they were put in short term did
054they did they expire in such a way that that would impact it so I think the the first issue would is the board want to give us some direction how do you what do you want to do um you know you know in terms of what this should you want this to look like and then second of all we can double check this to make sure legally there's not going to be any issues with with the approach that the board wants to use I don't know if the board wants to have it in a situation where okay you know as long as five people here are physically present we're good to go if anybody else wants to participate virtually that's okay I think where it gets a little more dicey is the whole board's is
055not here in person. Okay. The public might show up and there's no actual people here on the sitting here, you know, and whether or not first of all, does the board comfortable with that approach even if it's legally permissible? >> The way it's written now, let's say it was July and we plan to have a meeting, but we plan to have a meeting virtually according to this. We couldn't even do that. >> As as the policy is written, it would appear that that is the case. >> Yeah. So, we can't even do that. So, I I I for one want to change the policy. I'm looking for everyone else's feedback. agree with you >> for everything I just stated right now. You can't have more than two people miss. Like let's say there was three
056of us. One of us could not do it. They have to just sit out for that meeting. And like I said, off chance that it's a summer. >> We've talked about it before and we just didn't do that virtual meeting. We all had to come in and do that meeting instead of. So I'm just looking to see what other people think of it. >> I don't care what time of the year it would be. I think at least five people should be here and I would have no problem with four if it's legal. So I guess >> but just because >> right if we don't have five people here I I think that's not right. Uh just because somebody wants to be on vacation another person might be sick. The sick person I can understand
057but somebody being on vacation is a little bit different. But if legally five people here and four people want to do it by Zoom or whatever, then I think I would be okay with that. As long as the people that were sick came first because sickness is one thing, vacation is totally different. >> I don't think you can make that distin distinction. So it would either be no or yes. I think >> I want the opinions. >> So is there is there a general consensus that from the board that they want the the to be five people have to be physical here? Is that what you're is there general consensus that that's how we would want it to do or do we want an option where everyone could but I'm understand your opinion is no.
058There should not be board meetings where more than five more than four are not here present. I'm I'm just making sure. have to be often >> only once it happens. >> Once it happens as long as there's five here only once. >> So we're making a policy for the exception and not the rule. Why would we do that? >> Then say you don't want to do it. We have five >> about virtual versus in person. I don't believe it does. No, I think it's silent on the on the topic. >> According to >> Mr. Zo just asked me if if you're virtual, can you vote? And yes, you're they're by policy two members are allowed to be virtual for a meeting. No more than two. Those two are are still considered part of the the
059active meeting and can vote >> can be part of the vote. I think the question is for for legal and us to be able to shift this to legal would be is there enough majority interest to say you can conduct a meeting as long as you have a quorum? You have a membership of five here in person which would allow >> could allow all nine to be here but it could allow >> you to do that as long as >> yeah but the five need to be in person >> question comes how many you going to allow to be virtual at one time >> right well I think the question is five right what's our reasoning for allowing unlimited virtual because we don't know where they're at and who's there with them if there's confidential
060things discussed. >> Y >> we're talking about a meeting. We're not talking about executive session. >> No, no, no. We're talking you >> you would not be included in an executive session if you were not available during that time. Uh but for I think the the question on the table is for this policy in order to shift this to legal to see if it's even allowable of having four members remain virtual and still be membership of the meeting is the question of more than two and I think the questions is will you allow three or four to be virtual like that's the answer that legal would need to be able to take that back and analyze that. >> I would like to see what legal comes up with on it before I make any decision.
061>> Well, before we start having legal take the time to do that, let's see if the general can we take an informal vote here to find out chairs? >> Yeah. >> Do you want to take an informal? >> So, just so we're clear, it's for four people to possibly be virtual, right? Yes, I think that was the the question. Yeah, >> by hand. >> Yeah, >> you're okay for it. [Music] >> So, you don't have >> four people. Are you kidding me? >> Right now. Right now it's two. >> Right now. >> So, what's your magic number? Three. >> Two. >> Yeah. >> So, how who do you >> So, Ros is three. >> Two. And who doesn't get the two? >> Two. Whoever calls in first, it happened to me before. >> That's what
062the policy says. The person to call in. >> That's correct. That's what the policy says. >> You got to follow the policy. That's what I have to do. >> Okay. So >> I believe the question would be I think going back to to the firm to to decide whether or not five it looks like five wanted to there's enough majority to ask the question can if can a meeting be held five in person with four being virtual >> and well yeah the meeting can definitely be held the question is can the four up to four participate virtually and vote right correct understood we'll take a quick we'll take a look at that back to in short order. >> Okay, great. Thank you. >> Sure. >> So, we're going to hold that one then. Um, so
063that took us through. So what I have um on my list is 0 0 0 1 002 34 and 4.1 as moving forward to first read with 005 006 and 006.1 um being held until we get some more information back to the board. 007, 008 and 001 coming forward for first read. And excuse me, but 001 and 008 don't need to come forward for any reads. They are actively inside the three-year threshold. >> Chairs, do you agree? I have. >> Okay, that's what I have. >> All right. So, we'll we'll get some information back to the board um at and then through um Fox Rothschild, we'll we'll know a little bit more about 006.1. >> Okay, >> we can do that. You want to close me? Oh, >> motion to adjurnn. Sorry. I'll first [Music]