001actually as a junior high school dad about a 44 40 down here i couldn't find you a little bit if you had air conditioner you had stereo had a you know deal where you carry your whole drinks they actually stay cold yes grandpa's pattern yeah is let's see if it is hi chad how are you good thank you okay okay yeah i must be a little fun all right well and i miss her i wanted i wonder what i did so much better that time there's a chance of winning uh tomorrow maybe i don't know if it'll give to us i think out west they've had more rain than we've had so thanks for everybody for being here uh if you haven't signed in please do so before we get started though i do want
002to recognize the fact that this is mr clark's last board meeting with us um i think i might have one or two more but this is official long one right yes the official regular meeting i guess um and so i just you know thank you for all that thank you guys for the last what 50 years i think no eight years eight years um but you you've done a lot of things for the district and the students and thank you i i appreciated you being in that position and all that well thank you i've i've enjoyed it there's been tough times i'm not gonna lie but there's great kids here great parents great board members so uh i've enjoyed it so thank you very much thank you so we'll just move into it with the
003approval of the agenda is there any additions or changes uh yes i'd like to add jesse pepper correct from train to speak real quick uh maybe that could be like 9 a after if j.r robel is here i don't see him yet but uh add him i wanted him to talk a little bit and i wanted to discuss some things with the board as far as the air at wilson jesse pepper he and we'll also need to do two more executive sessions and i say we do this right after that first one which is on principle at wilson we'll do a non-elected personnel for uh teacher you have what's it written as diane johnson employee contract and then you wanted to do another one brad on superintendent correct okay and i believe that's it i
004haven't well that they might take action on after they come out of executive session and then at the end i have some open agenda items including some stuff tomorrow and a few other things any other additions or changes no player motion approaching by roger second by alison qualified to raise your hand most best and then approval for the may 9th regular meeting minutes the may 25th special minutes first special minutes and the june 6th special minutes and the june 9th special match i think all of them were in the pack except for the night and then that should be on the table any comments or changes of any of those events ah entertainment emotional to approve all right by josh second by chad all in favor of your hand motion passes any public forum just
005this jesse pepper but he's got him later so that's all and approval of invoices uh yeah a few i want to highlight for the board uh first one's on the bottom of that page fuel transportation central plains coat uh simple prairie excuse me i wish we had a co-op uh you see that was over six thousand dollars just in the month of may fuel prices like for everybody else are hitting us hard uh i highlighted uh on page four about a third of the way down you'll see we went ahead and ordered the frog street press curriculum for the pre-k acre uh curriculum that uh we're gonna have it at both ends i'm sorry i'm kind of stumbling there uh theresa heinrich had it but we also need it down here and i think right
006now is it today mrs ozier what are we at three-year-olds 19. should be 20 right now yep so that number keeps growing uh again you'll see another fuel transportation for the great bend cooperative association for the expansion tank that was tim and i had been talking about that that was for central plains junior senior high school that needed to be completed um which other ones did i highlight uh top of page eight this is one that we've had and it's called red dirt race management and we have to have that at both the high schools people do not like coming to track meets that are not scored or timed with this official timing device in case the state record or something was broken so we will get we'll have that um those are the things
007that come up as a superintendent and you're like really you can't just go like this anymore no uh one of the ones that i don't know that i've ever mentioned this one uh on the last page page 11 you'll see where we pay cassandra better for watching the bus stop in lorraine she's done that for quite a long time well since i think i've been here so any questions on any of the other bills uh i will entertain motion to approve the emphasis i'll host my roger second bank josh and trevor's report beginning bank balance first kansas twenty five thousand six hundred ninety four dollars ninety five cents deposits two hundred sixty five thousand fifty nine dollars seventy three cents checks cash 53.99 ending bank balance 17 700.69 checks outstanding 1062 dollars ending balance on
008hand sixteen thousand six hundred thirty eight dollars and sixty nine cents bank of hollywood beginning balance five hundred twenty three thousand one hundred fifty one dollars 30 cents deposits 789 dollars 20 cents checks cashed 948 dollars 21 cents ending bank balance 419 992.29 checks outstanding 7 168 168.67 ending balance on hand four hundred twelve thousand eight hundred twenty three dollars sixty two cents cd at wilson one hundred thousand four hundred thirty dollars total cash available 899.81 thank you passes and reconciliation the cash summary was in your uh packet if you go down the middle column the ending cash balance 529 899.81 the cash in the bank which matches the treasurer's report so we reconcile at the end of may i'm not going to go over each of those funds right now i'm just going to
009talk a little bit about the budget and what where we're at and the little bit of the limbo that we're in right now because we have not received word yet from the state on our appeal or audit of appeal of our audit what we do know uh in our general fund when we we're going to republish the general fund we should have done that when we did the virtual but we didn't so we're going to do it like what the 21st second and we zoom 9 o'clock in the morning and if you want to come to hollyrood let me know but i can zoom send a zoom link out what we want to do is when we republish our budget we're going to try to add we're going to add 411 220 that gives us
010the budget authority to spend that much doesn't mean we're necessarily going to because we still owe graduation alliance for some of the credits that were earned that they're denying so what that's what that does is it gives us the authority to pay them if and when we get that many we don't get the money they don't get paid we also are getting i applied for there was a clia grant for uh covid and i i filled that out back in the i think it was a fall maybe i remember when i did it but there's a gentleman named john tavias that i'm working with and he's from the state but he lives in atlanta georgia don't ask me how that works but i put in there eighty thousand dollars in salary for like nurses administrators
011uh diane had been working with him he's gonna get us that eighty thousand uh so that'll be about two hundred and uh thirty three thousand four hundred and forty two dollars after we take our graduation life uh alliance payments out the state wants to cut the budget 189 000 we still need to transfer about 9 000 food service per uh statute so it's going to be really close we have some utilities coming out you know we had a decrease enrollment when you do when i talked to bill i'll be going to the budget meeting with diane for central plains our enrollment's going to be down again we went ahead and gave a pay raise tried to use as much esser money as possible but it's tight so anything i didn't mention diane that i needed
012to that no i don't think so i just want to apologize for the republication of the general fund we should have done it with the virtual but i've never seen that cut so significant of 189 000 so i was a little worried so i thought we're going to get cut i didn't understand to republish to offset the cut so i spoke with sarah barnes from ksde she says no you want to republish that and get it as high as you can away from you and i said okay so that's why i didn't get the general fund republished back in may like i should have with the virtual so um optimistically speaking the 189 000 cut may or may not happen or it could be less they're taking away so many credits that they're saying we
013were either charged twice or they weren't uploaded correctly or we didn't count them right so maybe they'll give us some of those back so that cut is the maximum they'll cut it but it could be less so we're just going to try to wait and see what their results were and they were supposed to let us know last friday and they haven't yet so that might be a bad sign i don't know so we're trying to be optimistic about it here's the way this this works and it's very frustrating and we're working we're going to have a more direct system of making sure this is correct but in our audit and graduation alliance's audit we found they actually paid us for 58 credits that we didn't need didn't deserve so we owned up to that
014and said listen here's 58 you paid us for we shouldn't get here's this other hundred and some credits that you should pay us for and i mean we've been totally transparent with the state uh it's a learning experience this is the first year it's a little frustrating because i feel like at times they're saying well you this isn't like our set program that we're rolling out there so we're gonna just and they don't even audit every they just take a sampling if you're gonna audit something don't you look at every single one of them i don't know they're going through it now as soon as i know i'll text everybody like i said in thursday notes i went from optimistic to a bit pessimistic here as this goes on so just wanted to keep you
015guys in the loop on that thank you thank you and the presentation from superintendent and the board well i i wanted to do something tonight i didn't get many to show up they had things going on dustin was having a baby but this time of year well all year long our custodial and maintenance staff do an outstanding job uh we have a few here tonight we've got leslie if you stand up tim and brent those are the three i don't think it did am i missing anybody else all right leslie works here at the high school i took a picture of the floor in the locker room once that she did it was so shiny tim is maintenance here at the high school and he's also been working over at the elementary school brent works
016over at the elementary school and he's kind of been a lone soldier over there the last month or so of school we also have cali plows who isn't here tonight uh jan shaw from up at wilson dustin bopot who took on the bathroom remodel and wilson becky whitmer and angie prester that's our custodial and maintenance staff tim has jumped in and he's been drinking from a guard or fire hose here for the last year uh and done a great job brent's picked it up like i said over at the high school or elementary school you've had some health issues haven't you been a little tough for her but she's she's kept going we appreciate that uh they're just an awesome crew they i think i was over here the other weeks ago heck i think
017virtually every classroom was ready for students wasn't it pretty close they're all working together as a team this summer and then they're going to do the high school then they're going to head over to the elementary school uh i just think they deserve a round of applause they don't get enough credit for the hard work they do so thank you guys because other than the i mean they just they've got a lot of stuff they've got to deal with in it in a week and a day and i don't think they get the credit they deserve so thank you guys i appreciate your hard work thank you you know that's perfect and the information on the daycare from uh yes that is yes hey jr how you doing you want me to make the introduction
018i'm letting you do it you do whatever you need to do i'll take it from aaron my voice is course i've had a long day of talking uh but greg and i started talking about march about submitting a grant to the state of kansas against department of commerce and tax credits uh child care i'd done this last year for great bend from their facility you might have heard about for 60 child care spots uh glb architecture's company i work for is designing that facility uh but i agreed with greg go ahead and submit this in kind as a volunteer for the district here because i've done it before i'm also very familiar with this tax credit program worked with kansas kansas for kids fighting cancer back in 2014 when camp aldrich had a fire i've
019got this grant through barton county too to do some of the new building out there on the dining hall for folks from wilson a lot of fire projects i followed but when you're on a opera house burned down 1909 came back 2013 with the same grant to make sure that the stone there was structure with sound so i guess you could say greg has the right fit to come here and put this this grant together as volunteer grant was submitted early may these are for tax credits amongst some of your local businesses and contributors they also submit letters of support letters of commitment if the tax credits were awarded there was enough of those commitments really put together put forward a good application we should know by july 1st early july that that was awarded
020my conversations with the kansas department of commerce there was about 50 applications submitted we're speculating about 30 we'll be awarded some pretty good chance our governor has committed uh 25 percent of the money that's another allotted to this which is four million so one million of it one million of it is committed to child care grant submissions like one that was submitted we had to run this through a non-profit organization which a school district does not unless you do have a private foundation that you can run through so we were able to run this through the greater slime at community foundation which covers uh this area they have done that before i have done it before so they will be the recipient of the tax credits are awarded there are 70 percent tax credit which
021they then once the funds are rated raised from some of the local contributors here both in barton county and ellsworth county or anywhere across the state those funds would then be allotted to both uh wilson uh school and a project here called i'll just run you through an update on what we submitted and you might be asking why the architectural firm is involved with this with child care there are just certain requirements that come out of our state from the kansas department of health and environment relying on space planning safety requirements just the building plans april marshall guidelines and requirements so uh we may start with the cloud funnels wilson's a little easier uh what we're calling what we wrote there was for uh conversion of classroom space about 12 to be exact 1250 square
022foot classroom space into child care with that was perfect accessibility place to put it because with the daycare child care you're going to have to have a separate entrance versus the normal entrance to the school uh being able to convert that into spots for about 24 additional child care spots for wilson it's co-located in a building that already has a food service there and can accommodate playground which is all requirements practicality you can't build something new there so this actually worked out well for the space school wilson had for claflin the sum of space here to do a conversion conversion was a little bit more limited uh so what we recommended in the application was pre-manufactured building uh up to about uh exact 1630 square feet they're 68 by 24. you have cost right now
023we're estimating about 115 115 dollars square foot site side concrete ramp we're talking about 10 to 15 square foot that estimate came out to be about 200 000 so the grant total with the tax credits maximum was for 200 000 tax credits at seven percent rate that's 285 000 and i'll go into details a little bit more on there's obviously some gap five debt funding still out there we're still going to have to to search for uh we're actually do it address it now the other identified other funding sources would be the dane g hanson foundation which actually helps with county because then it's in that area geographical area they have been submitting uh awarding funding for child care so these tax credit dollars are through private contributions serve as the matching fund that would
024give daniel i don't have exact numbers but that dollar amount reward would be to dane hanson we will do these tax credits uh for quite fun unfortunately we're not in the danger hanson foundation territory but the good news is with the great bend child care facility they were just announced two weeks ago that they received funding from the patterson family foundation so some extra dollars in 2023 will be allotted again and those dollars will be used in bargain county so if again if from these tax credit contributions uh patterson family would match uh with those contributions and i think we have a county commissioner that's willing to help too yep timeline wise might be kind of curious on you know when this would all go into effect the tax credits would be effective legally july
0251st if anybody wanted to make a contribution after july 1st until but most of time uh these contributions don't come into the tax year it's a refundable tax credit whatever contribution you're good let's just say uh somebody in this community wanted to donate ten thousand dollars they are getting seven thousand seventy percent of that contract contribution back uh they didn't report the remaining thirty percent on the federal uh taxes for a refund larger as long as you're an itemizer so that brings just based on your tax bracket that brings you total contribution to about 85 cents donating some dollars for a good cause you're going to find that business there's your contributors right so schedulize on if you know let's let's just say all the tax credits are used by the end of this year
026which is practical it could happen i've seen it done before great ben they've already raised all theirs in less than eight months uh i think right now with construction material house and renovation i think wilson the building up there you could actually have about this time next year go ahead and just once the school's session is over you go there and get that out make that conversion probably two or three months so that it's prepared for the start of the 2023 school year again that was but i said 24 additional spots i didn't tell you on the platform spots uh what we proposed there was for 20 child care spots for ages three to five and then the option would be two separate classrooms uh because you'd have to have an infant another classroom and
027that will allow space planning up to eight infinite classrooms for that classroom so with uh just the way shipping is right now if you order anything you guys better visits it's projected to hear out so before pre-manufactured building we uh the vendor readers we just had to have this for the grant application with will scott which is a vendor that does pre-manufactured home gave us some of their square footage dimensions that uh it might be a little later before you can actually bomb awarded could take up to you to get that pre-made profession building here and i would say about beginning october 2024 to have that in play but she you might be asking where that goes in claflin what would you propose is the best spot it's over by your community center pretty much
028on the east side where playground already is uh makes perfect sense to just build a pod there and place that on there very functional uh drop off uh right there so everything's accessible uh i don't know i don't know if i missed anything if you guys have any questions on an open terratana uh the last thing you might be asking is living where do we get the workforce uh how the state how this grant uh goes about it same thing with great men they technically right now don't have a solution to where their providers are going to come from i describe this to what you saw like industrial spec buildings about 10 years ago you get it built and a company will come that's how the state's viewing it right now i think we can
029find those providers but anybody in child care will tell you that it's not a profitable business but if you can build infrastructure facilities for it it makes sense it pencils them so that opportunity to pursue funding is out there i think you all would agree that you should submit so that's my update on that job here these questions and yeah i appreciate your work on that yeah all right not a problem at all so uh it wasn't too difficult of a task to get together but uh like i said 50 some applications for submitted i can let greg know everyone should i probably see it out there in the news media but with it being electionary any grant seems to get awarded recently uh it's the news before the apple campaign take credit for it
030it's been great to work with the district and really both communities again some of the businesses that submitted those letters to support and commitment i obviously know there's a need for families workforce here to have that level of service for chad appreciate god thank you thank you thank you jay i appreciate it a presentation from trent i wanted jesse to come tonight for joe and jesse got the call because he's the guy that he's crawling around up there probably more than joe is sometimes uh our air conditioning at wilson there's several things that i would like to have the board do a little discussion on tonight one we know we cannot change the controls on it a we can't really afford new controls b even if we could afford new controls they're like a year
031out easily it'd be a next summer project yeah uh i have concerns with the way it's being operated now and we've worked up joe and i and jesse's been in i think you've been in on some of those phone calls about since we have epm controlling it when train is up there replacing compressors we're going to have epm up there and epm and i know i probably won't be here but i'm going to tell whoever's in my seat to be there to make sure they run it the way it needs to be run because i truly believe that's been our issue and caused a lot of our failures correct me if i'm wrong jesse yeah there's certain sequencing that comes on excuse me on a telepath and the way it's usually set up from the
032factory you've got eight compressors on that so when you have load it'll kick on one and then well there's two circuits each has four it'll kick this one on a little bit more low gets a little warmer it kicks this on on this side and then two and then three then four the five all the way up until eight and that's the normal sequencing and the way that it's running right now that we've found is it's starting that process it'll go one it'll go two and it just kicks them all on so somewhere it got bypassed the original uh sequencing that that it should have been on that and from all that he's written down yeah yeah there's a lot of stuff that thing is uh it's kind of been gunning a little bit so
033um and it's an aged piece of equipment to say at least it's what i believe 24 piece of equipment but yeah the sequencing would definitely benefit from being either reprogrammed taken back to factory or at least if we're putting in x amount of compressors just let us know the sequencing when we're there that way we can do the best by the district to get the most bang for your buck as far as cooling capacity and uh percentage of capacity of the piece of equipment because i believe right now you guys are operating about 25 percent of full capacity maybe you might be able to get away with a high pressure switch to get one other compressor on the other circuit going which gets you to you know roughly what 37 but yeah one of the
034things that we we talked about we've had multiple phone conversations joe and jesse and myself is a few months ago the board had voted to replace two of those compressors i'm a little concerned about just doing two after talking with you and uh joe just for redundancy sake i mean we're gonna have to pay to have the crane out there correct yeah and the mobilization and the mobilization and all that the difference between two and four was what 28 uh i believe was it 58 oh yeah 30 to 58 30 to 58 so there is some savings so some of my one of my recommendations i think to the board would be that uh we would if this would be out of next year's money would be to go ahead and replace the other two
035compressors and try to get epm to run it the way trane wants it to get run so we hopefully have because my biggest fear is we put two in there two of the other old ones die and then we're right back to where we were two three weeks later does that make sense right i'm kind of summarizing our conversation yeah so right now if you put in two you're going to be at 50 of the capacity of the machine and if we get six you're at least 75 and i would recommend i was talking with one of our technicians and he thought that maybe we could get another one going maybe if we put in a high pressure switch we might be able to recover an old compressor so when we're out there either way
036for the the current one that's been approved if they've got some downtime when they're pulling refrigerant if you guys i could just sell the part directly to the district it could be there and maybe we can have a go with that um and probably a couple hundred bucks i want to give you a direct quote on that there's no problem on that yeah they've been they have helped me a lot because i didn't i'll be honest with you the first thing about big air units but they have uh they've helped me a lot so we do all four compressors you can re-sync for whatever you do they can make all eight i would hope i can't answer that because i don't know what all epm's done and i'm not a factory trained technician as far
037especially on the ddc portion of it but at least if they're out there to say here's how we did it and maybe they could at least get us to sequence one through four that's still going to be a benefit as opposed to just one two kicking them all on and then they all shut down and then they get kicked on and they all shut down and that's what can cause a lot of the wear and tear on those is just they're designed to go gradually come on as the load builds through the day and then gradually come off as the load filter you know goes down through the day so yeah the idea would be to get what you guys do is it possible for us to get back to where it was factory which
038we could provide that to them if it is they can get in there knock that out and hopefully get it to be as operational as a piece of equipment as possible it's where it was when it came out of the factory 24 years are you familiar with larry pitachik because he's been up there with you he's been up there several times with our technicians yeah i've never met larry i've talked to him on the phone right several times yeah he's indicated he's not sure exactly what runs and what doesn't matter yeah yeah which is kind of sad yeah it's just the way that that thing was uh i don't know change just was not i just wouldn't recommend it but i mean honestly it's like they bought a ford truck took all the components that
039ran the ford truck out and put gm in there and wonder why it doesn't run right i don't know why anybody would do that do you see that other business working with they're a little bit of a handful but mr sherman i think i might want to maybe be involved in that uh they've been known to like if a a friend of mine who's a superintendent had taken their system out of the district and they they like wrote a letter to every board member telling them what an idiot their superintendent was for taking that out so i'm a little concerned about it but honestly i'm going i mean i'm not going to be here so i'll be willing to be the biggest sorry outfit to him in the world what are they going to do
040hate me i mean come on i want it running and i want it running right and if you can't do it i mean i i wanted i even just i said could i just get like one thermostat switch for the building you know i know that's crazy but we talked all sorts of different things we talked about adding just thermostats to each room the train could control because i mean a trust trained they oversee what we do at hollywood they keep an eye on it and i trust them that they're going to do the right thing i'm going to write them a little bpm a little bit on this and they hate me so be it i guess i don't know i feel like it's worth it it's just it's not cool what they've done
041and we did have some luck contacting them and getting a little bit of help last time we're out okay good for what that's worth are there any other questions that anybody has on that as well as i do know joe wanted to relay that the ddc because we presented like nine options on the scope and i think that was in february he did want to relay that just doing the the controls portion and that's it would be roughly plus or minus 200k again it'd be next summer so how far the compressor is out compressors so we've got uh 2n that you guys have already got and we've got probably a couple of dozen within our district which is going to be you know iowa a week any liquid line dryers and a couple of other
042auxiliary items but those are a lot easier to get for compressors compressors last summer was an issue this summer and i shouldn't say things like that so far hasn't been as much of an issue it's just everything else so anybody else has any questions concerns comments i'm more than happy to answer it and if you don't now and i walk out of the room and let greg know and i'd be more than happy to hop on a call or shoot an email off to anybody that needs i want to give thanks to jesse and joe because they probably get tired of my dumb questions but i don't know how all that i've learned more about him than i ever really wanted to know but uh they've helped us out i don't know how many times
043you've toured and walked up there and got up there and dug into that stuff but they've helped him with some stuff over at the elementary school so props to them and i think they're a good partner for this district and education just takes one break in a long time what's that just takes one of them to break for you to learn a lot about it yeah well i should learn i've learned a lot because we haven't had a lot of them break so so your plan right now at least do the two yeah and i believe that's scheduled uh into this month's first week of july so ford decided to do two more we would coordinate it and i would do them all in the same way appreciate you guys very much thank you jesse
044we appreciate it appreciate it thought sometimes from the board on compressors i know that it's another 20k to do it kind of makes sense to have the train there one time i mean that's my biggest concern the amount it would cost if we did lose and we needed to do it and you had a days like this here's crosby we could just fix the pressure switch on one and get that going or whatever get up there those guys have been so helpful and i'll shoot that over thank you pressure switch thank you thank you thanks jesse if you need anything if we if the pressure switch does work and is there restocking like on the compressor like if we don't need the fourth compressor what does that cost us anything oh we wouldn't be able
045to take it like back off i i would say maybe um i could even get that pressure switch over to larry you try it you're going to try it ahead of time yeah you can if i can get that part uh get you a price and then maybe you can try that next week or something it works it works and whatever yeah and that's on so there's two that work on on one circuit and then the other one that we think would potentially hopefully get going on the other that being the case any other questions thank you guys so much my biggest fear is i don't if we got weather like this it's going to load it pretty hard i don't i don't know that's my concern and i'd like to only pay for the
046training once and i won't be here but i don't i would hate to have you guys in august happen to call him back out to do something i guess maybe we could get him that pressure switch within the next week and he could try it and see if we could get another compressor online i mean i think we're going to be meeting another timer at the end of the month you want me to see what we're at and let you know that okay that works important okay and property insurance you received the policy update ours went up about 14 which is a little less than what a lot of districts are getting 21 last year it was 136 this year's 158 again this is through emc where we are it's it's a benefit but it's
047also a drawback that our buildings are not like all in one community so the chance of a tornado or some natural disaster hitting claflin spiraling over to hollyrood and then up to wilson and knocking all our buildings out is quite slim that does help us quite a bit if i'm not mistaken we would have uh we would have plenty of money if under the blanket coverage to repair or replace any building that was totally destroyed by a tornado i've made sure of that with cassidy so my recommendation to the board would be to go ahead and raise that and here just an fyi i don't know if you remember or not we were with uh kasb and they emc no conrad insurance was writing that then they went to a consortium of districts all paying
048in kind of uh everybody pays and then it was going to go it was going to be over 200 grand if i remember right well they had that tornado in handover in their first year of existence hit that school and i've talked to several superintendents who are like scared to death right now what their property insurance is going to be because it was basically a pool that we all put our money in and if something bad happens somewhere that money goes to that well unfortunately it did happen and they're looking at a pretty good fill in andover for that tornado so i'm not saying we made 100 right decision but i think this was a good decision for us last year thoughts are actions from the work hellmuth we approve the emcee property get the
049chairs all right second by chat any further discussion all in favor raise your hand and the work compensation anything one taketh or one ticket this one gives back uh our we'd had a work comp claim that had been riding on our record for quite a little bit um it's down about 30 grand we were 53 000 last year this year we're going to be at thirty thousand dollars uh for workers comp uh with which is through kansas association of school boards so uh that is a positive for us thoughts or actions by chance second by josh any further discussion raise your hand mr president i moved that the board going to executive session pursuant to the canvas of the meeting site to discuss confidential personnel matters related to non-elected personnel as they relate to employees
050contract and possible resignation and that will return the open session act seven oh five 705 with superintendent great court john sherman the innocence raise your hand fastest uh all right we were back in open session mr president i knew that the board going into executive session pursuing against social meetings act to discuss confidential personnel matters related to non-elected personnel as they relate to the principal's position at wilson and that will return to open session in this room at uh 7 15 7 20. 7 20 with superintendent greg clark and john sherman to be in attendance so motion is our second second by allison all favor raise your hand look fast okay so much 20 seconds 15. mr president i made that the board going to executive session pursuant to the social meetings act to discuss
051confidential personnel matters related to non-elected personnel as they relate to the superintendent's position and that will return to open session in this room at 7 25. there's a motion is there a second second is there any discussion i thought we're going to make another what did i miss all right we're back in open session uh so we're going to move into the board discussion on the principal position in wilson i would like to make a motion that a contract be offered please okay a contract be offered to ken holtz uh for the interim principal position in wilson for next square any further discussion hearing none all favorite raise your hand and we're going to go ahead and table uh number 14. could i make a comment just uh just so you know today was the
052deadline to get the question numbers i'm missing josh's and so just throw that out there i got everybody else's awesome thank you and the summer school for such planets village you should have a sheet in there that'll be paid for out of s or three if we ever get it when we get it thank you sorry i'm a little pessimistic on some state stuff right now and just so you know i was at this that um i asked about summer school at wilson and they're not going to happen this summer so just be at central plains well i was like getting my computer back up is there any discussion from the board thoughts actions otherwise motioned by chad is there a second second by camera any discussion you're done all in favor raise your hand
053and lord approval for uh assistant coaching wilson and melanie freeze for para central plains filming although that be approved motioned by roger seconded by josh all invader raise your hand and mosh pests and board approval for michelle mcvay for the summer peter wilson and aliyah she crow alicia crow for the summer custodial and central points actually i should say summer second second by roger paul favorite change and board approval for the 2223 school calendar there was just the change on the parent-teacher conferences due to some conflicts with athletics so he's a conference from the 16th to the 9th of february yes that changed february 17th workday february 10th entertainment motion by johnson yes okay and board approval for the rooftop i've sent out roof bids uh for some planes uh high some swings elementary school
054and wilson uh both those buildings have the steel roofs and they are the original roofs we've had some work done to them i've given the board pictures i believe on some of the issues brought some of the material that will be used for both those roofs it's kind of like a bed liner for trucks but a lot thicker i sent out bids to three camp local companies got three bids back uh we have washington roofing and this basically be the packet that the auditor gives to we have washington roofing and i thought this was a typo but it is custom paint and carp uh i can't read that it's a light i wrote it in there on mine it's 61 seventy 571 thousand two hundred and i thought custom could have spelt like cuss was
055wrong but it's right and the last one was uh stucky roofing and construction out of great bend and theirs was 59 073 000. this will basically deal with the valleys all the seams anywhere there's an intrusion into the building will be sealed because john had walked they'd walked the roofs the main metal is fine it's the seams and all that that need to get repaired uh believe the low bid was washington roofing of the three that we received and my recommendation would be that the board approved that for and that will be for physical year do they need to say that diane in their motion that it would be paid for out of the 20 23 school year capital outlet ever use any of these companies washington roofing is they did they are in charge
056of this whole roof here um john i've known him i knew him in high school didn't see him for 30 years and then we bumped into each other when he i found out he took care of the roof here um yeah they did the wreck um they've repaired i've had nothing but great service when we had the hail storm here they were over here the morning after putting tarps on the broken skylights evaluating they helped the insurance guy figure out yeah we need a new roof here so we got all new roof when we had that wind storm in february we had a little issue up here i think tim spotted it they were over and fixed it they do that's their job it's are roofing [Music] they're going to make it color to match
057the roofs and all that i don't know if i brought that to a meeting or not if i didn't they're just pictures okay he brought it into me and it's you're talking yay thick maybe you know there's several layers to it you spray it on yeah i'll make a function [Music] um any further discussion you're done i'll favor raise your hand motion passes and a board approval for the ina alert i name for a minute out of my life allison asked about the bidding of this uh i did a little research on how like ina became on the state vendor list the state has sets out a project and asks companies to bid whoever is the lowest bid can provide this that's how they get on the state vendor list i talked to somebody that
058might become might work within this district and and that person felt like this was a good use of esser funds sr-3 funds in particular one of the things that i had added was vape detectors in wilson i didn't do the whole security and i think i talked to roger about that on the phone that i would be for vape detectors in the building but not the whole security system because i think that is is a good policy these cameras they local company you're looking at the bid for central plains high school is 117 650 249 and on the very back somewhat back page here that group the vape detectors for wilson uh is nope that's just central plains high school i added them all up no no no on the very back page you'll see
059the vape detectors in wilson for 35 819. and like i said that will be out of s or flats so my recommendation would be to approve those is that s or three yes or three no but they know that it's you've got the whole s or three thing there it each time we've had to do esser they've changed how we do it now they've got a link on ksd's website under the authenticated application that administrators get in i submitted what i thought was a completed form they said oh no you didn't put these dollar amounts diane and i worked through salaries and put them in there i hit save diane called me said well he never submitted i'll clear down on the very bottom of the page there's a submit button it's now been submitted
060hopefully we can start drawing on that money sooner rather than later no doubt that we get it oh no we'll get it what's the total amount 500 996 000 and you have to set some of that aside for student uh learning loss what's a certain percentage right twenty percent is that right twenty percent but even the summer school could come summer school can cover some of that and hv does like the door access so because we were not asked to fit it before this was presented that doesn't mean that there aren't other companies that could provide that service but hva will have saved from fittings thoughts reactions i think that i mean i've always been a big push on the security stuff in general i think that the faith issue is a very big issue
061but i think we need to do something so with that i'll make the motion to approve the i alert is there a second also right by roger you need further discussion fair enough yeah yeah yeah um we proved this tonight when can it be started and like you said they do know that we want to pay it we've had multiple conversations i couldn't tell you right today what a start date would be but i would let you know as soon as they know if the board approves it i will get a hold of them and i would let you know my thought it would be before i mean my goal would be i hope it could be done by some in the summer but i'm not going to promise what they could do a lot
062of it the vape detector the cameras uh those cameras have turned i mean we've got cameras now that at the time were good cameras but as time goes on technology improves one of the things i like about this company too is that they will monitor help us monitor it so yeah so is your motion to improve the remote monitoring on all the pieces either so yeah the 173 which i think is one and there's cameras or things there it shows you where the vape detector is relocated um there i think i told you too that and you see where the cameras will be located uh those vape detectors also detect like scuffles or if somebody were to get into a fight in a bathroom it would set off and let an administrator know okay let's
063go back didn't you go back to the administration yeah oh yeah oh yeah plus remotely in some places yes because one of the things that we had issues with and it just technology changes is we had these cameras and something would happen and well that camera wasn't working right then they will make sure that stuff's working because i said dude i don't want any like oh i'm sorry it didn't work right then because it always doesn't work right when you really need it to work you know it doesn't catch john peeling out of the parking lot it catches john parking perfectly so uh the the way that i understood it is that the monitoring is to make sure the equipment is functioning or if there is that's not not one video yeah thank you they're
064not yeah i'm sorry yeah they're not sending their monitoring clarifications off but making sure that everything is working as it should so with that if we're doing the remote monitoring that's thirty dollars a month and ninety five dollars a month this is the 173 included 117. i've added all that up let's double check my math um 41. you adding it all up for me again adding all four numbers the i'm adding up 41 000 which is the cameras okay i'm adding the door access which is 30 000. and then the vape detectors for central plains high school which are 45 and then the very last page which is vapes at wilson which is 35. so you could do the whole motion of i got 153 when you add them all all three together all four
065together correct there's four numbers to add 153 472 and 19 the 117 was just for central plains high school when you add the three oh you didn't lie well no because i didn't have it yet what's the what's the per month feed total just 95 30. so the ina alert proposal as present correct and honestly i mean it is a lot of money but that esser funding is is for things like this and honestly other than maybe you know when we did some of the retention bonuses and things like that we'll still have money to do that but it it would be a little difficult to spend all that money and this is something i feel is needed is this a one time yeah well this is esther so i say that one time we're
066buying this yes except for the yes i think you should passes and board approval for the district champions you have those uh in your what we've done we used to have wilsons and complains now we just have elementary in high school uh any changes are in red that you will see in each of those not gonna spend a lot of time going over those you've had a chance to look through them very few changes in any of those just a few here and there [Music] but i would recommend the board to prove those changes one question i had was do we need to correct the district office address yeah we got to get a p.o box i know it's 406 north main but we'll probably get a po box there so that'll be our match
067whatever okay perfect and we were just going to print the changes but i thought maybe you guys in my channel handbook i don't know how often you get a handbook and superman report a quick personnel update we still are looking for a math teacher here at central plains high school we are also still looking for a counselor at the high school here looking for a custodian at central plains elementary school you know i type something up for this and i forgot to print it off so i'm glad i typed it up because i'm remembering it we're also looking for a social studies teacher currently in wilson that is what we have open so far as always that can change we have one interested applicant for the social studies at wilson she would need to be
068in the transition to teach program at wsu so she's going to refuse from fort hayes so she's going to have to go through get that lined up before we can hire her oh no i didn't get them was it yeah that's the one yesterday yes she just doesn't have an educational education degree and i know a lot of people think that oh i've got a degree i can just go in there and teach it's not that way you've got to go through a program a teacher you know induction program and all that so she will is is applying and will be hopefully in that position we have some ideas and i think you guys know that on the counselor and possibly the math teacher we're just not going to talk about those right now what
069type oh well title two i'm sorry title one yeah title one as well i choose it as well instead of two i know you're not titled two what's that title one as well we have some options there we're just not allowed to talk about that right now due to state statutes uh i'm going to ask that we table the strategic plan until the last meeting i've not had a chance to update that and i apologize it is i've got it up and i started but things happened and i didn't get it completed but it will be done before i leave i will have an updated version that i will also give to whoever succeeds me uh you also received i want to talk to you here about our sr2 uh three you got me off
070on two diane sr3 application this is what was submitted you know the great thing about state is they've changed how you submit these applications each and every time which makes it really convenient for superintendents to not know what they're doing uh you will see um what i typed in and sent to the state how we had to have stakeholder engagement one of the things that they had asked us to do i believe i might have mentioned is we had to contact an indian tribe we had to contact the naacp and we had to contact the families children with disabilities and nobody responded to my email but i have the emails as documentation that i tried to reach out to the kickapoo indian tribe and and all all that needed to uh give input you'll basically
071see again funds set aside for learning loss how we would use that money and then sr allocations and then how that money will be spent [Applause] and we were on the phone with the state and there are districts that are just saying no we're not taking the money we don't want to do all this we need the money so we're going to do it and that's why i did it but there are districts that are said it's not worth the hassle and the headache of doing this so the reporting part of it because it is quite arduous the reporting back on a quarterly basis we had to do that true up thing with those numbers oh it was it's not an enjoyable time but the money is nice so we do it any questions on
072esser more discussion on end of year meeting date and time we usually do that one early in the morning um diane what are your thoughts 29th wednesday or do you want to try to do it earlier in the week the 27th or 28th 29th 29th or 30th let's do the 29th just in case there's something and i could you can be in person or zoom is what we usually do it's usually at seven o'clock 7 30. i'm trying to get earlier 7 30 end of the year meeting it'll be in hollywood it shouldn't take too long unless we have other things to add to the agenda any personality issues and we have a meeting also scheduled on that nine o'clock meeting 22nd is the um budget hearing at nine o'clock we'll try to get a
073zoomed link and but it is also an open meeting because it is a hearing so we'll have it open at holyrood at nine o'clock for anybody in the public that wants to come because that has to be open but the board members can zoom in and i will send you the document that you're going to be looking at to approve uh for the increase in the general fund so you'll have that to look at also just for dates you know we're supposed to meet on the 20th next monday special meeting with gary seacrest at seven o'clock and some of you are probably going to be right smack in the wheat fields so i'm not sure how that's going to work but that's the schedule for the special meeting with gary seacrest on the 20th and
074that he wants to schedule interviews 21st 22nd 23rd i don't know what your goal is there but that's going to take some time so i'll need to keep in contact and communicate if that's going to continue to go four of forward dates are currently not set they're just no ten to two the 20th is actually set for a special meeting with kim that's it that's for sure we'll do that one um correct yeah yeah yeah yeah so you guys just just whatever you decide to do let me know so because i'll have to do some stepping forward on carers and tours and you know i'm having a fun time here so anywho yeah okay is that something yeah i think this week was the deadline i believe all right and open agenda and it possibly
075could be but we'll all be there i'm going to assume that myself okay i can do the same thing yeah so we'll send it over with mr clark i don't know how to do it for both 22nd and 29th thanks appreciate all you guys keep up the good work for kids they're worth it i don't know i mean i think there's a few days left in this month that we could have a couple more special meetings for you to attend okay the rest of this week is open right i kind of was looking forward to tomorrow because i kind of felt like maybe then i'd feel a little less pressure but no well like i said for me personally i really appreciate it well thank you quality well i do everybody here cares for kids
076and that's important that's why you're on the boards i didn't even look at what the july agenda would be oh it's reorganization reorganization board president elections all that stuff or he or she and they will i'll try to make it as smooth as transition as 12. so we'll keep in touch about this week with mr secrets okay so june 22nd reminder nine o'clock budget hearing we'll get the zoom link up for everybody we'll make that zoom length public as well and june 29th 7 30 end of the year meeting zoom as well and open two i will have it set up we'll be in hollywood we'll have some amazing donuts probably if you guys can thank my [Music] officers but we have to do all the other stuff designated newspaper designate the bank do all
077of that title 9 title 5 it'll be in hollywood yes there's nothing else i'll entertain a motion to adjourn thank you great job segment bye buddy nobody wants to journey can i make that now i'm not allowed passes you