001oh oh come on correction um all right we are here for a special meeting tonight and like before we call the meeting to order i think we should have a moment of silence for all of and hexane selected by the decent school and then moving on to business there um we can't add anything to the agenda so i would entertain a motion to approve even motion and then we are here for the budget caring so mr clark well uh virtual credits with our partnership with graduation alliance have increased uh we're hoping we're in under audit right now well we've audited and now we're appealing the audit so we need to increase our virtual fund from 1.5 million to 1.947 million with the hopes that here before the end of this week or early next week
002the state approves those extra credits there were some snafus in how it was uploaded to the state through the k cam system so we're providing them documentation of all the credits to show when they were completed and i talked to craig 9 schwander yesterday at the state i don't want to sound too positive because i i would be wrong if i said i thought 100 it would happen but i feel like we've got a pretty good case they just i don't think they their auditor knew necessarily how to deal with that many students getting credits so i would ask that the board approved the republication of the budget what happens if they don't approve the credits graduation alliance doesn't get paid okay and that doesn't leave us in breach of contract no because they they
003are the ones carrying most of the load on this so we had i had a conversation with greg harp today and you know they don't want to i mean lose out on that money but they understand you got to operate within the system and i think i do feel pretty positive about it because i've seen how they're we're documenting it out and they're documenting it out and i think we'll be all right but i don't want to say 100 because they didn't predict rain today and it's rained all day so that's kind of something that you can learn or they can learn in the future from yes we are we are developing even trying to develop even a better system where they're going to be the ones uploading some of the stuff decay cam and
004it'll run through me and graduation alliance so we don't have this it boils down to some credits that we had kids earned in june of last year that we uploaded in august that they're not wanting to give us credit for but we've got documentation so i feel i mean like i said is that because it passed over the fiscal year uh and power schools shut down so yeah what this does is this doesn't affect the general fund at all because the general fund is high enough it's just that the virtual budget wasn't high enough to allow for those payments to graduation alliance so it's increased by 400 000 if you notice the difference of the two numbers there that gives us the authority to write those checks to graduation alliance but it doesn't mean we're
005gonna we're just gonna wait and see but if that if those credits get approved we have the authority to do that without having because we have a deadline on republishing the state department says may 15th but i but since we're not doing general fund they're giving us an exception so as soon as tomorrow brad was here but he's not but we'll have mr clark get these up to brad shurmur the president has to sign and then i'm going to email those in and they told me it's not as significant as if we were had to do the general fund because that affects their state aid so our state aid is not changing this is just giving us authority to write those checks if we need to but we're not gonna if we don't get them
006here aren't approved but i just want to make sure we can and not have to worry about not being able to pay so it doesn't affect the general fund at all so they were very helpful at the state and they go down just whenever you have your special meeting to send us this stuff the next day so it may or may not happen but we got the authority in case it does happen so okay i have a motion on the table to allow re-publication of the budget and i have a second so all in favor say aye yes i do hey jamie this is why you're here jamie she was so nervous everybody on camera needs to see you well i had received an email and it was probably one of the many thousands of
007emails that i i get a day that i didn't just delete and it was a the kansas state people transportation association wanted people to nominate outstanding bus drivers and so forth so i nominated you okay and i think it was great because you didn't win but you were one of the only 13 people in the state that were nominated so it's i'm going to read a few things here it says uh on behalf of the kansas state pupil transportation association thank you for submitting a distinguished service award nomination on behalf of jamie sink we received director 13 nominations this year congratulations on having such an upstanding caring person in your organization we need more people like her in the school transportation world now i'm going to read you what i wrote to them okay because
008it's this is all true jamie zinke is the transportation angel for usd 112 central plains jamie has driven a bus for the claflin school district and now the consolidated usd 112 central plains for 32 years the thing that impresses me most about jamie is that her focus is all on the kids she spends hours devising the best routes to get kids to school and home each day parents have jamie's cell phone number and can text or call her with any change of plans and jamie just makes it happen we pick up students on paved roads gravel roads and some that can't even be considered roads and jamie always has her best clean and presentable to the families and students she serves jamie is our transportation director and has a great professional development plan for her
009drivers she has written and received several epa grants that have helped our district purchase new buses jamie was one of the first transportation directors in the state to get school buses with seat belts we are very proud of that accomplishment she is responsible for getting all of the maintenance done on our massive fleet of vehicles from buses to vans to cars she makes sure they are all in tip-top shape and ready to transport students and staff safely during the recent covet pandemic jamie oversaw the cleaning of every bus every week we used a clorox 360 machine which i know i saw your husband having you do sometimes even though he was taller to ensure that the drivers and students were safe jamie has been several of our athletic teams good luck charms for example state
010volleyball jamie makes my job as a superintendent so much easier she knows the students and their needs and our transportation needs and i get out of her way and let her do her job the greatest compliment i can give jamie is that the kids just love her hugs are given tears are wiped away and a safe ride to school is a given when jamie's ink is behind the wheel usd 112 could not operate without jamie and it's with this i fully support and nominate her for the distinguished service award and transportation so jamie is an angel for me so she gets this nice plaque i'll give you [Music] and everybody in this district is paranoid because it said presentation everybody didn't know what it was so but she earned it she's she's a great lady
011thank you for everything you do jamie yeah okay now you have a sheet there that lists what uh we're down a custodian right now at the high school and here yes you're correct and here yes so we do have a couple extra summer uh helpers than normal we have one in the hospital over at the high school and we're still short of a person here at the elementary school so it has on here for technology we'll have sherry gerard technology and custodial melissa watson custodial alexiodra wilson waits ted sorry um but the last two splitting her hours and then for central plains high school waits pat siles and christina her painting hailing gas mowing aaron gonzales and summer meals delivery terry wick i would entertain mission programs promotion by chad second second of jessie habeger
012for 0.5 para at cpes andy griffin for a pastor at cpes macy squires for daycare at wilson and maya on those last two if for any odd reason the daycare didn't happen they would be fairest but more than likely they would probably just go back to the job that they're doing as a navy but my hope is that we have that daycare up and running sooner rather than later it's still a lot of work to do but that is the plan we need to have that listed as daycare yes here and then on to the discussion of the district office location so does anyone feel it necessary to i don't know let me kind of point out some of the high points from each one we have plum creek in hollywood that and the agreements
013that we had offered last month were a thousand dollars a month at plum creek for two apartments one being a two bedroom one being a one bedroom there would be two bathrooms and they offered to do revisions to put in a doorway between apartments it says that these apartments would be at the south end of the building and a ways away from any other tenants they currently have and they would have joining patio for outside entrance that was a thousand dollars per month with the only utility for a one year with the contract being reviewed every year thereafter if it was extended or 850 a month for a five year and the utilities would be we would be responsible for electric and all other utilities would be included for the claflin elementary school there was
014no rent it was for a 10-year agreement that could be exited with two-year notice and the cost was 10 percent of utilities let's get into that i don't have this work but it's written down um but it was there's a bathroom up there or the bathroom on the main we did have anonymous donors offer to supply half of the paint and the carpeting to have that be done the only other cost that i was looking through is that we would be responsible for costs associated with ada requirements but i know mr ford said that he talked to an said that as architect as there was access and they do have the left on the south end of the building and since they are putting a ramp down two steps to the bathroom that should grant
015access to the ada bathrooms we of course would be responsible for insurance costs and then for computer services or required upgrades of electrical service and then as far as pushing there was 15 square foot of office space and an additional 4 000 square foot of storage space there is a storm shelter it would allow jamie to be able to wash buses inside there were three offices and a bathroom we would be responsible for all utilities there was a offer for 850 per month lease the purchase for eight years uh shorter term eight hundred or eighteen hundred and fifty dollars for four years and then there was a direct purchase offer as well i think it was 104 000. for 100 4 000. so that being put forth and the portal you had the portable two
016but when i i just thought i'd throw that one out there sorry yes we did i wanted to which i think might be quite a bit actually i don't have a number on that but we know that would be an added expense 60 000 for the portable and then we would have to run setup for electrical and other new toyotas okay that being said i would like to open the floor for any further discussion so one of the things that comes to my mind is as we're looking at all of the options as a whole anything that involves owning another building to maintain gives me pause at this point um it's another building to maintain and pay insurance on and repair the roof and maintain the hvac and all that so that causes me to
017hesitate also because what's our long term what's our end game so i feel like right now we're a little bit in a holding pattern of getting by to get to what the long game is so um one of the other thing one of the other solutions in the back of my mind is there is space at wilson however that only makes sense if wilson's going to be in the district long term while we write this out and figure out the end game you know if they're going to be here for five years it makes sense that's free space right we're already paying utilities we already have insurance and and all of that so that's one of the big things for me is do we really want to own another building to maintain is one of
018i guess that's one of my questions to everybody is that really what what we want to decide to do i agree with that i don't think we should get another building right now i mean we've already got three postings for taking care of i don't think we should have another one and i don't i think wilson would be butt wash but i want to move it up there just to move it back if it changes personally i mean that's just a lot of hassle right yeah to me the numbers run all the numbers clapping by far the cheapest even if like going through these utilities even if you triple them to what they are now it's still going to be same or cheaper than anywhere else and as far as i know all the forms
019guaranteed i think most of the pain will get donated so i'm counting that way so i'd make a motion to put that clap there's a motion on the table from belton to move the district office to the city of platform any further discussion at least now with the wreck for the gym and stuff what is our expense there we bobby would know i think it's around 3 000 a year for gas and electric and then we do redo the gym floor i don't think i think there's a cap at 3 on gas and electric that's actually pretty good because i know when they run the boiler it can get pretty expensive we do redo the gym floor and i don't remember what that cost is that annually that you move your gym floor uh yes
020because we do post games and expenses wise did we pay for a portion of the roof the roof yes the lights no just for square footage just by the square footage the rook was a third i think was that what it was i could uh just have some numbers here on what they are if you guys want to look at uh i think it averages out to about 250 yeah yeah if you would average all those out it's going to be about for the ten percent of that is there internet and everything on the second floor already is there internet and everything uh it's it's been wired for uh internet then you might be able to answer that there and i can't buy and i know they used to have the internet there they got
021all the cables there from uh uh that were in the office uh i can answer that okay yes jesse jesse works up there and then all of the uh surveillance video pipes into their hook and work that works monitor i'm just asking because that could add a lot of chats so what do we use direct what do we use the team for do we use it for games we use it for practice on game days volleyball volleyball and basketball both high school to junior high so my i guess biggest hesitation right now is those mini splits and and whether or not you know we're gonna have to do that or not because i would echo allison on the fact that this is i in my mind kind of a short-term solution until we can hopefully
022yeah i know but i am i mean i don't want to have to put a lot of money i'm just i would just like to express my thoughts for people who have asked me ask me my thoughts and concerns so and having people donate the paint in the carpet has definitely alleviated some of that if we were going to have to pay 14 000 for carpet and then another 14 for mini splits and we're only hoping to have this be a three or four year thing until we get a pawn pass the cost really kind of about even down so that was that was one of my thoughts on one of my hesitations um i also just the timing i mean that wasn't the room here the timing of all of this the perception um
023could be very divisive for the whole district and i don't want there to be that perception so i want to make sure that everyone knows that we as a ward are trying to make the best decisions for the entire district physically financially not it is not personal at all any of these decisions it's trying to look out for what's best for the district and it is hopefully just the means to get by so that we didn't have to move the sixth graders to a less conducive environment i feel like it is kind of silly that i have heard so much ascension over a district office no offense at all mr clark diane bobby but we're not moving a huge employment base we're not moving students so there's not a big reason to get so concerned
024about the district office it really should be about the numbers and what makes the most sense i guess one of the other hesitations i have with the agreement with the claflin wreck is a two-year notice is kind of a long notice to can to be committed so essentially if we agree to this now that means that for at least two years we're in that locked in correct and i i feel like that's a little bit unfortunate to be day one you've got two years that you're locked into the agreement and then that two years continues to be pushed out two years so it's not even like you can commit to two years and at that two years then you can make that decision point again it's perpetually pushed out for 10 years so i guess
025that gives me a little bit of pause as well it feels less flexible if that makes sense and that was one of my hesitations without reading through the agreement with it being proposed as a ten-year agreement right so we are fortunate to have some representatives at the meeting i don't would you be amenable to changing it for one year yeah i think there'd be obviously modify that and in all and honest all honesty i mean if okay let's say we were to pass a bond issue and part of that was to add a district office somewhere i could imagine that being at least two years from okay the bond passed yeah it could be two years i i i don't right but i understand your points of concern too so you know for example if
026wilson is going to stay in the district then i don't want to be perpetually pushing out two more years because once that decision point is made i would rather utilize space we have then continue to be outside of district facilities so i think there's just a lot of moving parts that i could see is it a bond is it the pursuit of the land transfers taken off the table there's other things that could come into play that make it more attractive to not be you know does our enrollment change or our classrooms shift or something that there's just space available that we want to make that move in less than two years so then maybe um i would went to a men don't motion to approve the transfer of the district office to the old
027elementary school platform pending approval that the contract be modified to one year agreement early termination early interpretation thank you sorry for that okay so where's the second now we're gonna take a vote for a second on the amendment so all those and do you want me to do a roll forward okay you're making a motion to amend the previous motion okay so now we have to vote on the amendment correct then he'll do another one yes okay what's that mean we gotta wait for them to say we can do it one year no we can approve it as long as they approve the one year so as long as they approve it it's fine we're good yes the amendment passes six to zero so now the motion is essentially what the amendment was that it
028would approve that question i'm sorry so now we'll go back to dalton's motion of moving the district office to platform with the amendment that it's a pending approve approval of a one-year early termination by the wreck does that all make sense we'll find out okay so now josh yes yes well we don't have to remake that essential version correct yeah okay just dalton or roger yes the motion pass five to one five oh i'm sorry okay allison all in favor aye durian thank you for all being here thank you [Music] i can't believe you