001is setting meeting to order today, June 15, 2026 at 4:07 p.m. Mr. Secretary, would you please do a roll call? >> Mrs. Boy, >> present. >> Mrs. Brown >> here. >> Mr. Fitchwell. >> Dr. F >> here. >> Mrs. Atinson >> here. >> Mr. >> Here, >> Mrs. >> here. >> Mrs. >> here. >> Mr. Ste >> here. Thank you. Um, at this time I'd also like to note that Solicitor Mada is on the phone, Superintendent Moles, Director of Education Zerorek, Director of Special Education Dr. Kapista, Director of Technology and Data Valino, Don Kell are also in attendance. There's no public comments. Um, I would like to ask all schoolboard members, please make sure that you speak up so that we can hear you on recording. Um, we are also going to change up the
002way we do it tonight. First, we will go with uh student success and facilities. >> Okay, I'll start us off. Um, we have one non-aggenda item. Rebecca McFaden, St. Vincent College pre- studentent teacher, will be placed with Nicole Marques at Ligonier Valley Middle School during the fall semester of 2026. Um, we have potentially three agenda items for building and grounds and I'm going to ask that Matt read them. >> The first one would be the approval given to replace the field goal flange at Weller Field for a cost of that cost is not right. It was 473. It wasn't >> that was 74, >> was it? >> Yeah. >> Okay. All right. All right. I apologize. Um, this is the uh piece of metal that mounts to the cement in the ground that will um
003attach to the goalpost. That's what um was an original flange. It was not part of the um uh build last year when the goalposts were replaced. We actually bought goalpost that would retrofit to this flange. In hindsight, maybe that wasn't the best thing to do, but it was done in haste is my understanding. uh this flange will meet the needs of uh universal goalposts. Um there will also be costs from MER likely to uh cement this and make it level and the exact height so that it meets the regulations of uh PIAA as well. Um >> and this is an insurance claim. So uh beyond the deductible would be the the cost. >> We got this we just got this on Friday I believe it was no Sunday. >> Sunday. So, we're still waiting for
0043D mirror. They came and looked at it. Um, it's no one can get in right away. So, like again, it's all insurance cost. >> So, what is the what was the cost of that post? >> It's 7 the flange is 743. Nothing to do with the field goal post itself. The flange is in >> the post is fine. The post is >> plus mur cost. And what is our deductible? >> 25. >> Oh, okay. >> Um, >> so we're going to pay for >> the next agenda item. Well, the mer cost is going to be pricey. You got to dig that up. cement. Um, that will probably >> You think you'll go over that? >> I think it'll be over to deductible. I do. >> Uh, the approval given to Dar Construction, Inc. to replace
005the gas shut off valve at Ligonier Valley Middle School at a cost of $3,438. We were waiting on this. We just got it recently. Mr. Sutter thought that these folks might be cheaper and it turns out they are. And I know this was a priority for uh the buildings and grounds committee. So, uh that would be the next uh motion there. Um the third one would be um to reflect a change order to the uh roofing units at the high school. Um to propose to extend a 2-in exiting boiler flu pipes 5 foot higher so they do not blow on the doaz unit. So, what's happening is uh they're they're so close in a picture that I shared with the buildings and grounds committee that they think that they might be sucking in that exhausted
006hot air. Uh and the recommendation is to hire it so that it is not the case so as to not mess with the um uh climate control system within there. And uh the cost of this is $1,341.3 of which 75% would be reimbursed. Yes. So, those are the three uh agenda items that uh director not mentioned. I also want to mention um in the plan that was discussed with the board, maybe you're not prepared to put this as a motion, but Mr. Sutter asked me yesterday to to bring up to you in his plan uh he recommended that the um the air conditioning unit at the middle school that supplies the gym um the one there were two units, redundant system. The one broke last year and the other one is just the same age.
007It's it's outdated. Parts aren't available for it anymore. Um and I I don't know have that cost estimate, but it was >> Yes. Go get the information. >> But we we actually had an estimate though on the plan. Um Mr. Dr. Fman, you have that >> 225 >> I think. I >> we I guess I guess at this point without uh a a uh an estimate, is that something you want Mr. Sutter to pursue? Yeah. 2252. That's >> 225,000. >> We're not going to put it on the motion yet, but the quotes and bring them back, right? >> If the board wants us to do that, I'm not sure you even want us to pursue that or not. >> I would say that we need to discuss this before we make that. >> So that
008that's something that that the board needs to discuss. >> We're going to hold on that. >> I would say hold on that. >> All right. >> That's all I have. Director, >> thank you. Is is everyone good with those three items being placed on the agenda? >> Okay, >> Dr. Frank. >> Okay. Educational programs. Uh we have E3 uh 38 through I believe 44. Um the first one is that approval be given to sustain the tiny Rams program through the proposed proposed funding for the 20 uh 26 27 school year. Are there any questions, comments? >> Okay, so I do have a question on this one. There were two different like levels there. >> Yeah. >> Which level >> were we going? >> What were we going with? >> Yeah. >> Well, the one was
009the if um you wanted to reduce the time that they were there with kids. I think one was 30 hours and one was 25 hours >> if I remember correctly. I think with the less kids the reduced hours might be okay. I'm just I was thinking from a uh all around if the kids were higher I would say it would hurt the kids by reducing it but since the numbers they're projecting are a little bit lower maybe the reduced hours would be okay. >> Either way we need to state it. >> Yeah. Say we need to know like what >> because I didn't I had trouble with all finding all of my enclosures this month. I don't know what was >> Well, we can we can put the exact one you want on the agenda.
010Absolutely. We'll put the one on there. >> So, this one we say requires further review. >> No, I think we can put it on, but we need to know we know how we do it. We'll put the So, you >> we'll have that next week. We still have the reduced hours. >> Yeah. Yeah, we'll pick that one. Put that exact amount on there. >> Okay. So, that one's ready for action. the um provided that we get the additional information. Uh that permission be given to uh this what 30 39 permission be given to the following Lionir Valley School District course of study to be offered at Legion Valley High School commencing in the 26 27th school year the FORT fundamental skills development occupational training resume building and teamwork internship program. >> So I do have
011a question there's a list of businesses outlined is that the only businesses because I thought when we when we discussed this last year, Giant Eagle was on Nick. >> Yeah, there are I I think this was a this was a base list that that he had. >> Okay. >> Um and Ryan is is going to continue to build out that framework to add more and more um different companies, agencies hopefully in Ligonier area because I think what where I think where this kind of stemmed from was was the idea of you know a lot of our kids especially kids disabilities are happy to either go down to John or Lro or Greensburg and there's not as much opportunity here in Lionir. So I think the idea is to build up as much as we possibly
012can. >> Okay. So then my next question is what is the difference between this and the services occupation over at the um EWCTC? To be honest with you, I I think this it provides more realworld experiences and I think um it's a better opportunity for kids um just because it's giving them real more real world opportunity. Service is the program up at the CTC is while effective I think it's more classroom based okay experiences where they are getting they're gaining skills to almost be prepared for what what the Ford program is providing. And I just want to add um you know this was one of the many things to start to combat you know that their catfest issue. Um in the packet you have there's actual outlined unit studies that I'm hoping over time we'll
013build for our students. Um we have a plan of both Rachel's Rachel Squared the high school. We've been talking extensively on how to you know build our program so that students come out with not just like what does the Ligonier Valley School District diploma mean in this case for these types of students? Hopefully being career ready u with the skills being taught resume building how to dress for an interview like Where are our students with disabilities being taught that? They're not being taught that. And just those career ready skills, those unit of studies, a portfolio that they can walk out of of of high school with um that they could take to a job interview. So, we're hoping, and not every kid's going to sign up for this, but it's giving them something that will
014hopefully make them more prepared and employable and also strengthen our transition plans, working with the IU and looking cyclical monitoring for transition planning. We had some weaknesses. So out of this comes, you know, Ryan's driving the bus right now. He is the one he's going to actually take over ninth grade next year. So it's building that program so that when they exit with a diploma, they actually have something behind the diploma um to to to show the community and moving forward. Now, is he going to be away from the classroom a lot with this? >> So, no. No. So, we're hoping that the trans transportation comes from um from Loadar. Um if he were to transport students, he'll actually have a class period that Rachel's have to see like where where's the need, where are
015they going? So, between that and and Lobar, we're hoping that we can work out Uh transportation I read in it they needed to transport themselves. >> Yeah, I read that the parents have >> the parents have to transport them. >> It's what it says in the in the attachment. >> Can you tell me exactly where you >> are transporting? >> Give me a second. >> Under number three, responsibilities. The second uh paragraph, the student and parents are responsible for the transportation between the school employment site on page two. >> I'll have to ask >> down at the bottom. >> So, let me um I don't know what that was there. I didn't catch that. So, thank you. >> So, do we need to put this one to next month? >> We can whatever. Yeah, if
016we want to go ahead and just put it is um what's the saying? Um requires further further and let me look out. Let me look into that. I did not catch that. >> Um I have a question Dr. Kista for you. Um are we not doing this program already? We don't we already have kids in this program? >> We have students in this program already, but I wanted transparency with the school board. I wanted to make sure that we have an outline. I wanted to make sure that we had units of study reviewed by the board. Um I wanted transparency that this was an actual internship opportunity um provided to our students with disabilities. So really just having this approved by you. >> Okay. So what you're saying is that this was of course a
017study that occurred the board never approved before. >> We approved something last year with it. I think this would fall under the internship, right, which is something that's provided to all students. But this is specifically geared towards students with disabilities. Okay, guys. I think as we're working through this >> because if we have situations where we want to prove faith, if we want to prove that students are coming out with portfolios and they're actually getting courses and units of study, that is something I felt the board should really look at. Take time to this is something we're providing as a district and to just be transparent. Hey, we really want this to grow into something that um helps our students with disabilities. So, it was more transparency. >> Okay. >> Well, my my I mean,
018I'm all for it. My question just is, is this conflicting with something we already had? You know, if we're already doing this is, you know, were there no parameters before listed? >> There were never any parameters. >> Good question. I think it's giving students another it's showing our families it's giving students with disabilities another opportunity besides service os besides like and really supporting those students with those transitions where they're they're in that gray area of they're not going to go the academic route they're not going to go the CTC route so what are we doing with those bubble kids that need those um job ready employable skills this is just something else that is an opportunity for students and again this This is really was for you to approve to really take a look at
019course of study and really understand what it is so that you all are on the same page because that's my goal to make sure that all of you understand what's being offered, how it's being offered in case you know we ever you know need to defend that and of course um Mr. Mata as well gets to see it so that we're all on the same page really. And because this started before I got here, I felt it just needed discussion and board transparency moving forward. >> It's a positive thing, but >> yeah, I know this. Yeah, I was just worried about it conflicting with something we already had another menu option. Remember talking about >> which I really love that idea. >> We're going to want to >> Okay. Do we want to continue getting
020further information because requires further review then? >> We need to clarify what you meant by that. >> All right. Uh item number E 20 uh E40 is that approval be given to service agreement with Siccilian Heights for the purpose of furnishing licensed private academy academic school services for the 2026 school year at an annual tuition rate of 35,271 students per student. Uh this is basically a $1,26 increase. extended school year at $275 per day per student, which is a $25 increase on all other related services per applicable. >> I just had a question. How many students? >> One. >> And has Gary reviewed? >> I don't know. >> Gary, have you reviewed this? >> I'm sorry, I couldn't hear you. >> The services agreement with Colleen Heis. Yeah, I've looked at it, but I haven't
021spoken to the administration about it. I've looked at it just it looks in proper legal form, though. As long as the terms as long as the terms that are agreed to in there that they're fine with them cost and everything, if if they're fine with that, the the agreement being properly. >> Okay. So, should we add on here pending solicitor's approval? >> Yes. Pending solicitors approval. >> Ready for action? Pending solicitors approval. All right. 41. That approval will be given to a two-year contract with Chemco Physical and Occupational Therapy LLC for occupational and physical services at a cost of $65 per hour. No increase beginning August 1st, 2026 to July 31st, 2028. >> Just Gary Sil approval is my only question. >> Gary, what do you say? I'll yes I'll I'll review review that for
022next week. >> Okay. >> We'll put on that. Okay. >> All right. And number 42 that approval be given to enter into an agreement with just re just right reader at a total cost of $18,874.80 and frog street at a total of $16,396.40 40 cents for the purch purchase of prek program curriculum at no cost to the district since this is a grant-f funed purchase. >> Okay. My only question with this one is thank you to whoever we got the grant from, but does this align with the uh curriculum and so we're good to go. >> Yeah. Um the a the unfortunate part is the HMH curriculum that we use doesn't go down to prek. And so uh we Nicole uh the prek teachers um we task them with finding what is it that's out
023there that's aligned with the science of reading that also matches up what we do in our current kindergarten program. >> Um they presented to us, everyone was good with it. We f we ran into this anonymous donation and park. >> I just wanted to make sure it aligned. >> Yep. >> Ready for action. Number 43. That approval will be given to the affiliation agreement between St. Vincent College and Ligoner Valley School District for five calendar years. I >> think we need to have the years on there. >> It does. >> Yeah. >> You need to have the years on there as opposed to just five calendar years >> From what year to what year? Does it on the agreement what it says? >> The date of execution. >> Okay. >> We'll make it June 22nd,
0242026 through June 22nd. >> 31. >> Yeah. >> All right. >> Okay. Ready for action. >> Is the same thing though. Mr. Ma looked at this and it's >> I don't know what this is. >> It's the It's the teacher the student teacher thing. >> Yeah. I I sc Yeah, it's just the student teacher. Yeah. >> Yeah. It's a standard. >> Can we put in parentheses like student teaching to explain I know the general public so when they look at they know. >> All right. And finally number 44 that approval be given to the teacher education affiliation agreement between Satan Hill University and Linger Valley School District from June 22nd 20 uh 2026 through June 22nd. >> Kind of looks like five years, right? >> Yeah. Same. Yeah. The same. Yeah. And this again is
025for student teachers. Yeah, same thing. >> The same thing. >> Yeah, it's the same thing. >> Any any questions? >> All right. Ready for action. >> Okay. Now, I'll go back to governance. I'll begin. Um the first the treasures report, general funds bill, cafeteria bill, cap capital projects, budgetary transfers, and general fund. I don't think we've received those yet. >> No, those first five will be number four on Monday or Wednesday. >> Six six things. >> No, six. We don't we that's the committed fun. We need >> Oh, okay. So the first five are um ready for action pending >> closures. >> Okay. >> I I would say that uh the fourth one that the capital projects bill be put in for further review. >> So there's only two bills that are going to be
026present. >> We haven't even seen it yet. >> It's the baseball field and one of the project bills. That's only two. >> If if I look at it and I'm not happy with it, >> it'll be pulled there. We disc we discuss it every month. >> These are exist. No new ones. >> Okay. >> No. It's just usually pay. So what is this one? >> What's that? >> The final payment on eru. >> No, this is a payment on the eru and a payment on the baseball. >> Not final, but just Yeah, >> there's contingency or there's a 10% contingency. >> Yeah. So those are just additional payments, Robert. >> Okay. >> But the next one you're going to talk about. >> Okay. Okay. >> Go ahead. >> Okay. So, under the committed fund balance,
027um, and this is my >> Can I pass this out to everybody? >> Oh, sure. You're right ahead. Yeah, >> I'm passing out two things. One's going to have a definition of board member asked me if we could provide what what fund balance definitions are for each PA school. So, I have that as well, too. >> Like definitions. Thank you. >> And before you go, could I just state what this that is uh before you get into it? the the p the first page from here. >> Sure. The first page is is what I'm proposing. Let me go back June June 23. a board meeting was held that uh increased that added another line item for mental health that 754700. So that took it to 7.1 million the ones we were presented at the committee
028meeting in April and the only thing I'm doing here is showing what was used during the 2526 year the eru project and the um uh fitness center. So the only change I have there from the original one was done in 23. This one is releasing those from funds from commitment is those are expenditures already incurred in the 25 26 year. Okay. So that's the only change to what was approved in June of 23 to June of 26 is the only thing the only thing on this. We're not recommitting anything new or doing anything else. That's all I want to do. >> Right. I got that. Okay. So years ago, um this all started doing capital um improvements, committing funds with when we never had any kind of a plan. Uh there were things in people's
029heads about things that needed done and how much money that was going to take. And MJ and Robert have very strategically and judiciously worked on a five-year capital improvements plan, which he they sent out to the board last week. Um it comes to and I think all the board members have received that. So, the five-year plan comes to an estimated cost for capital improvement projects to the amount of $1,359, excuse me, 1,359,000244, which is grossly under the $4,995,000 $449,000 that are on the capital improvement on his committed fund balance. My um suggestion would be that we as a board need before we approve a committed fund balance that we approve the five-year capital improvement plan that MJ and Robert have worked on, see if we're okay with that, if we've gotten everything taken care of.
030Um if that 1.3 million plus that they come up with is a reasonable amount. Um, I know we've talked about, you know, that doesn't include, and if you go through their plan, it doesn't include the septic problem at the middle school, which the administration has told me will be minimal. Um, but the big caveat to this is that security program that we are looking at for each of the school, which is an ongoing um, every year cost. But even with that, we are grossly over the amount of committed um, funds that we actually need. Uh my concern with that is that we are going to be raising taxes when we don't really need to. We have had the discussion in finance committee that we can re unreserve up to $2 million and still raise taxes
031if now that still leaves an extra almost $1.75 million commit excuse me 1.6 six plus million dollars overage in committed funds um beyond what is in the five-year capital improvement plan by um leaving up 2 million. We've moved that over unto to uncommitted. We can still raise taxes um to whatever amount we want to, but my argument is we don't need to do the three mills. So end statement is I think before we can make a motion to commit the fund balance, we need to spend time looking over the five-year improvement plan and then as a board make a motion to approve that so that we know where we're going. >> Um I'm just going to say one thing in regards to estimates. What was the estimate for the baseball field when you very first
032started? because I remember what it was and I'm trying to prove a point to she's saying we're grossly over here. I disagree that we're grossly over because these are estimates. We haven't had professionals come in and look at this yet and give us prices. I would rather be over and not be, oh, where are we scrambling to get the money from? Go ahead. >> Can I Can I say one thing, too? The only the only reason I want this motion on right now is to show through the audit that we're releasing those committed funds. >> We can do this in July, August, and you can change committed fund balance any time during the year. It doesn't have to wait till the end of the year. So after we get that fiveyear solid plan in then
033you could reduce that if you want to as a board well too. It doesn't have to wait till the whole way till June the 27th. You could do it after you present the fiveyear plan. This was just showing because we're going to have that $742,000 worth of cost being transferred from the general fund to the capital projects fund to pay for those projects. So, our deficit is going to be like I'm hopefully projecting 1 million. It's actually going to be 1.7, but 700,000 came from the committed fund balance. And that's why we have to have this approved for the audit showing that that's taking that money out of. And then, like I said, after the fiveyear plans, I'm going to get better estimates. You can adjust this July, August, September. you you as a board
034if you look at the definition this is totally the board's objective they can change it 16 times a year if they want to if if you look at these definitions the non-spendable one that's like non-cash items restricted the number two there is if it's a grant from the outside they have outside restrictions nobody can the board nobody can do that three is committed that's at the board level where the board has all the discretion to get rid of those number four I would never recommend it as a superintendent as a business manager to assign fund balance without the board. That's what number four is. And number five is the unign. So again, this this was just to show that in there you get that from the audit that that commitment was released. But again, anytime
035throughout the year, your board the board can do whatever they want with that money. They're it's board decision on what they want to do with commit. >> So what's the total amount right here with this general fund commitment? >> Right now we're we would be in six at June 30th, we're going from 7.1 million down to 6.4 4 million because it was it included last year's or the June of 2023 was about $7.1 million. Well, it was exactly 7,147,8900 or $819. We're just taking out the 742,2670 for the two projects that happened this year to take it down to 6.4 million. >> So that's the >> that would be the end commitment. I'll make that journal entry. But then as you go through and get this done, that four,995,000, we can lower to that number
036where you want it to be. Well, let me go before that. After you get the fiveyear plan done, now you have to remember we're using some of that mental health money this year to balance. We're using $226,000 of a mental health to pay for the third party contractor because we're only getting 126und some thousand from the state grant. So, we're going to have a release of that. We're not planning on touching any of the insurance reserves or the PES reserves, but after we finalize that number, we can adjust that down then to whatever the five-year plan is, and the rest can go to unreserved if that's what the board chooses to do. That way, we don't put ourselves in the box. I agree with Cindy. We got to get that dollar amount to where it
037should be. I agree with you. You want to we don't have to rush into this. And again, this doesn't have to be done every June. It can be done throughout the year as the board decides they want to do it. So the commitment fund right there, the amount is 742,67. >> Well, it's going to be down to 645 at June 30th and 26 where we're taking the 742,000 out of there. Okay, look at my note there. So that would be what the lineup will show for the audit, but then as we finalize the plan or if you want to do if the board wants to take it to the 1.3, whatever you want to do, I'm just giving you suggestions out there. You guys get to vote. I don't. Can can we put on here
038the amount because I went back and I looked at 2023, 2020, and I think 2021, and it always says enclosed. And when you're trying to go back and look at things, >> this is going to be a public attachment. I hold on. This will be a public attachment. >> Okay. Yeah. But she wants >> when you're when you're looking at it, when you go, too. I'll put the dollar amount on, too. Yeah. Yeah. >> Whatever Whatever you want to do with that dollar amount. >> Okay. Can I just make one more comment? I just the comment he brings in. I totally agree with what Eric says. We can't put this out. We can't uncommit it um at any point in time. But what I want you to keep in mind is when we are voting
039on the budget for next year, the necessity of raising three mills when we're going to have an overage in committed funds that we may be able to move over to uncommitted. Um I just want you to I just want to put that out there. Keep that in mind. just having uh you know just thinking about the budget and our deficit um continuing to use savings or committed funds to um balance our budget is not sustainable. Um unfortunately um we need to raise taxes and we need to um be fiscal stewards here and ensure a healthy balance sheet in case something like uh the five-year plan something is over what we thought it was going to be. Something breaks like um I I I am concerned that our fund balance is dwindling. Um, you know, these
040are my my comments. I would love to hear anybody else. I know Gary, you were finance person last year. Um, you know, anybody else have comments about >> I I'm just concerned about if we continue to use up the fund balance, where are we making up other money? >> Like, >> yeah, there's no where are the revenues, >> right? I to I totally agree. And I think if you guys remember what we talked about before, you know, the ultimate goal um as far as the operating budget is to balance it so that our expenditures and our on our costs are balancing each other. At that point in time, the healthy suggestion is 12% in the capital fund balance, 4% which is committed, 8% is uncommitted. So, and I'm just going to go over Christie had
041asked me just to review um for the public what we talked about the fact that our expenditures are greatly outpacing the revenues in the operating budget which is huge. Um so yes, we do need to raise you know we need to raise taxes but raising taxes alone is not going to solve the problem because we cannot raise taxes enough to be able to do that. And then just a little bit of history, in 2024 we broke even. In 2025, at the end of the year, we were $387,000. We took out the capital fund to balance. In 2026, we are projected 983 almost $984 million needed to balance. And projected with the 3M increase for 2027 will be $625,000. So, yes, we are continuing and I agree with both Sarah and Chrissy. We have to be
042able to get to the point where our um revenues are balancing our expenses and but we're not going to do that by just raising taxes because we can't even raise them high enough every year in order to do that. So, some of the things that we have to look at is stopping programs, working like on this five-year capital improvements, um program, uh the plan for that, uh maybe possibly taking out a bond. And I do want to talk about that a little bit because um Eric and I finally, I think, came to terms on an understanding about taking out the bond. And I just want everybody public included to know um that if we were I had said to him about well if we took out you know an $8 million bond to cover what
043you know was projected by um the building ground supervisor what we're going to need to uh do the four-year plan that they had um was $8 million to do the capital projects that the interest um added to the operating budget would be about 400,000 a year for the next seven years. and we would do a wraparound, not consolidate, because the bond interest we have now is way under 3%. Um, and the new bond rate is a lot higher. So, that's why Eric is warning against getting a bond. So, what it comes down to is this has to be like it's going to be a three-way thing. We have to cut expenses any way we can. We have to raise taxes. And unfortunately one of what the ways of cutting expenses as everybody know the biggest
044way and the most assured way to do that is to um attrition and furlow staff um which we are doing. We've had three retirements this year. We are attritioning all those positions. Um so it's saving us $300,000 in in that um you know that way. But we're just going to need to continue to working. So just to let the public know you know we are looking at this from all sides. we are, you know, we want to be uh fair on raising taxes, but we have to be fair with we got to close that gap. We've got to get, you know, operating um expenses down or get, you know, revenues aren't going to go up very little. I mean, we can increase taxes, but that's a very small increase in revenues. So, cutting expenses is
045the big target um area. And if anybody wants to add anything else, did I cover that the way you wanted? >> Yes. Yes, you did. >> Okay. I think with that um >> and can I just know one thing when we go in this agenda this budget did not they only included the 3 mil increase no attrition. So I knew we would need to talk about when we get to that motion what that number would be if all three through attrition would go through there numbers will change the >> okay >> I think with the um we need a plan we need a plan for this next year but we don't have a plan today I think it's it's it's very um shortsighted to determine what we are going to do in the future is
046going to dictate what we're doing today so I think that it's really we need to um work together as the board in this next year. We're going to identify potential cuts where I don't know. Um I can't say for certain because I don't have uh the information in front of me to make a decision, but I can't hope or pray that things will be better in the future. I need to look at today's numbers in order to make my decision. And just to back up what you said, >> we definitely need to start working on this earlier years what we've been doing. You know, once we get um our enrollment, our first third day enrollment, which is what it used to be called, and have a better idea in September, that's the time to begin
047doing that. We can't do it during the summer because we don't know till we get the kids enrollment, all that sort of thing, third day enrollment. That's something we always look at in the past because that kind of is one of the things the projections that you have in your report as well and I believe they're right on because we're kind of on the 100 per per class you know as it's reduced the reduction has been significant over the last 12 years or so maybe >> so but I think you know I think we just as you said we need to go ahead and we need to absolutely 100% plan September we So, I'm I'm a little bit it it boggles my mind. I don't know how past boards worked without a plan like this.
048I mean, when we met in January, this was one of the goals. I don't know how things were done in the past without having a plan knowing what you were doing with your building and grounds. I My mind is just blown at how it was just like fly by the seat of our pants and get things done. >> I wouldn't run a business like that. Eric, I don't know how you did it either. I'm I'm just gonna say turnover and staff. We had the buildings and grounds director, the guy was here for many years. February of 2020, retired. >> Um, new buildings and grounds director, I think, was hired in December 2019. I came June of 2020 and turn over and superintendent the following turnover happens and the >> you lose your civility when that
049happens >> and things when changes happen sometimes everything doesn't fall through the responsibilities those p people have the past didn't go to new people >> so I don't know if it was completely a board's >> well >> board's fault but I know I've gained a lot of duties through this whole thing since 2020 that was under the other category of business because of turnover. But I try to do the best I can to give you the information, but the people in those positions weren't doing their job with the plans because I know that the the plans were prior to that was the buildings and grounds director did did that and and the old that's all I that's all I would say team moving forward and get this done. >> I'm trying to you got to
050get you got to get the people need to be doing the correct >> Yes. >> jobs that you need to get back on track. Exact. Exactly what I'm saying >> what we have done in the last few years put us in the place where we need to be on track and everybody everybody's right >> and everybody Sarah made a comment that we don't we don't know and that's been an issue for quite some time and the the fact that JJ and Robert put together a fiveyear plan is a really good beginning in my opinion >> it's very thorough and and I I I read through it and everything. I I'm just saying that everybody wants to do this and want to do that when the fact of the matter is math is math and nobody
051really knows what the math is yet >> because we don't know. >> We have to do take in consideration what they have, what you've presented and what everybody else is thinking, including Christy down there or any other board to add any other things to that capital plan. That has to come. You got to put can't put put the cart before the horse. Everybody's got to agree on the fiveyear plan. If everybody's doing that solid number, then you must commit when you know exactly what it is. >> And then and then we got to throw in what you and I have realized a long time is the different definitions of things and the fact that you have to have according to these definitions, you have to have percentages of this and percentages of that. And we're
052all thinking all we want to do is get everybody paid and keep it as minimal as possible. That's the bottom line everybody. So I recommend personally that everybody do does exactly what they're doing and let's get all this situated. Let's analyze their program. Let's look at what we really need to do before we actually like you said you can adjust that one figure accordingly. >> Yeah. >> Turn it in right now but you can adjust it. >> What do you say 15 times a year? >> We can do whatever we want. We can do whatever you want. So >> I think the other concern with this state this budget is with all the state money. We don't know the state budget. That's the biggest unknown with this budget right now. >> That's where I was
053going. And my Eric will tell you ever since I've been on here, I'm I'm really against any tax raises. Always have been. But again, >> in order to force people to understand what's going on, you have to get them a little upset so they dig in. Kind of like the whole baseball field. >> So everybody dig in. Get get everybody numbers together that you have in your mind. I know Jen has some things and she's running a business now. So, she's really got numbers on her brain. So, everybody dig in. I really like I personally really like what I read on their program. I hope everybody else has had an opportunity to read it. Hopefully that will work. You know, look into it. Let's analyze it. Let's come up with some real numbers and a
054real honest to goodness plan and then but until then everything is speculation. If if you want to go by the by that we should just say okay well let's just raise taxes 10 mil and so we have extra money we should prove up. >> We have a week. >> I'm just saying. So I I prefer zero. >> That's just me. I'm one of nine. >> So that I just wanted to say all that because it is so interwoven with all of this stuff. And when you sit up there, you everybody's been to Eric's office at least once. You've seen the three screens he's got up there. And when you sit up there and watch him go through all that stuff, he's trying to jive it all together. And you're thinking to yourself, hm. And then
055they throw in those state formulas which make no sense. And then they come in and they say, "Well, we're not even sure what we're going to give you. So that's all. I'm done. Thank you." >> Okay. So, we're adding the 645 to the general fund. >> You're adding I'll put the dollar amount there. I'm going to enclose that with a definition as well. >> Okay. So, the 64 is that ready for action then? >> Yes. >> Right. Okay. >> The next one here again is this is our tax resolution we to send to the county somewhere per capita and all this and this has the 3 mil increase right there. But let's come back to that one. Let's go to the next two. I did I ran the Homestead Farmstead exclusion and it's with the
0563 mil increase. That number would beund30886 and that would be for the qualifying four 4,373 homestead farmstead properties. There's 12 properties that are actually going to be zero because they don't their assessed value is not that high. You can't get a refund. So 470 400 $4,373 qualified properties will have the 130 $13086 deduction. Okay? >> Or it'll the tax bill will be zero because I re I recalculated that all shifted that all down for those for those uh 12 people that don't that will have a zero tax. Now I'm going to go to the next motion then if that one okay to move forward on Wait, we got to go back. We got to go back. >> Yeah, I'm going to say how can you set that one if Wait, because the original budget was
057based on not attritioning. >> Well, these are revenues. It doesn't matter. >> Oh, okay. >> Or shorten revenues. Okay. >> So, let's go down to the Let's go to this one. Okay. So, this one just had the 3 mil increase. >> Wait, where are you going back to the budget one? >> Go to the next. The next one's a budget as well, too. Oh, final gent. Okay. >> So, this had the three no increase but no attrition. I guess that I thought that's what the I think the consensus of the finance committee was three but we had to take it to the entire board and I think >> but it was with attrition. >> No, they said not included. >> There's not >> I know but I'm saying we agreed on attritioning those three positions.
058Am I not Am I confused? >> I think the finance committee did but the whole board did. You see what I mean? I'll give you the numbers go right in there. I mean, is the board good with the tire board good with the attrition of a three retirement? We're good now. >> Okay. So, let me change that number. Okay. So, the first number is the um expenditure amount that would go through the three attritions that would take it down to 37 million 622. The revenues with the three mills would be the still a 36,107583 and that takes the use of fund balance number down to 987,039. That's that's um what we would if if all things stay equal, we'd be using approximately a $1 million in the committed. >> Well, no, that's one that's $1
059million of the unassigned fund. >> Yes. >> Okay. However, we do have $260,000 of contingency. >> We don't touch that. And we add $172 back for the E rate. And then we're using You're still using 226,000 of the committed fund balance to offset that mental health services. So with the the best case scenario, if we do all if that all happens, we don't touch the 260, which I would pray that would happen, but I don't know. I mean, you don't you we see what the cyber numbers go through, but you're you never know if you're have to add a bus or whatever. The best case scenario with not touching those um things and uh not touching the tenency would still be short around 328,000 overall. which it's still a lot of money. That's that's two
060mills. Almost two mills. >> Well, we're still expenses over We're still at expenses over. >> We're still I mean, the real thing here is we're putting on the budget. We're going to be almost a million dollar short. Even though there's some things here that can make it better, but again, if we don't get all the state money, the $200,000, again, it can make it worse. I mean, you you got all nine have to make a decision on the facts that you don't have, and I say it every year to a board. I don't think there's one year that in a business manager, maybe one or two to the state budget passed before the final budget and it's every every school board has to do this every year. My professional opinion again, I don't give a
061vote. Okay, this is 21st budget. This would be the only the fifth tax increase I um recommended to a board of those 21 years. I don't like to do it. I'm with you, Gary. I don't like to do it. I just feel even juggling the fund balance, the committed, the unassigned, there's a school district, I am not going to name the name in in in West Morland County, even after raising to the cap, they can still be a $2 million negative fund balance at the end of the 26 27 year negative fund balance of $2 million. And that's raising 4.42 mills based on their preliminary budget. We don't want and it goes these expenses can it's not like a regular business if you're 300 thou if you're 600,000 short one year goes to 1.2 goes
062to 1.8 goes to 2.4 It just keeps growing and growing. And again, I don't want to I'm telling you my professional opinion. You guys vote. You do what you guys want to do. I I just want to give you all the facts and the knowledge I have. To me, I think you guys are in a tough deci tough position. It's a hard decision to make. And you you're not hurting my feelings. Believe me, you got to vote. I don't. We'll put the numbers on there that you want to. >> I just know over the course of this next year, we need to find a way to stay within our budget. That's there. That's all there is. Well, the next >> Well, that's not going to happen within probably next three years. >> Well, the next
063two years we still have the early expenses too much overdue our revenues. >> I mean, I'm just saying the next two years we do have the two two more years of the early retirement incentive that we can look at attrition from staff there. I >> Well, that's the point of it though. Can we you know, if you were in the meeting, you know, there are some there are some attritions you can't do. >> That's why I would caution on the three most this year. again. I don't you you guys vote. I don't. >> So, now we're wait. >> Okay. >> They all tie together. So, if you agree, I mean, if if we go back to that one now that we're doing the attrition, if you go down to that last we hit, it would
064be with a 3 mil increase, we're still $987,000 short. If you're good with that one, then the other two just fall right in line. >> Wait a minute. Wait, >> the last one we talked on, we we lowered the expenditures down to the 37 million to 94. >> Yeah. Yeah, I'm good on that. But what I don't understand that the first one though, the >> shown that it's shown that the 88.9 mill rate 3 mills that's and our per capita tax will be $5 and uh that 511. >> So this No, I get it. I get it. I'm But we don't need to. >> Okay, never mind. on my phone anyways. So, we say which positions are being we're talking about here that that those three positions that may be executive session. >> Yeah. >>
065Okay. Thank you for confirming. >> I think those were already sent out, right? You sent those out >> internally. Yeah. But we don't want to say that the positions or the names. >> Yep. I got it. >> Okay. So, are we ready? That's you, too. >> Yeah. I'm ready for action on all this. I'm assuming you are. >> Yes. >> All good. >> Yep. I'm pointing to you two. Sorry. Wrong. I'm pointing to these two instead of you guys. >> Um the next one was the Arthur Gallagher um insurance rates. Um we you took them out to bid. >> They took them out to bid and we got close back. Yep. >> And overall the if you look at last year, this year the overall rates went up 2.8 86% which is really good. Uh
066we did change workers comp providers. Uh we got a a new company in but our rate history has been pretty bad with workers comp. So it was a good time to flip. We lowered the workers comp by over almost $7,000. And um the auto and excess stayed about the same. The other insurance went down a little bit. The general liability went up did go up and that uh was an increase. But again our loss history there we've been still making out. So I you know we hit the market out there and some people would even touch the the worker the workers comp uh one did another company did is like last year uh CM region did do the package stuff their deductibles some were higher and the rates were higher so that's why I think
067going with this and like I said 2.86% overall increase is really good >> how many how many vehicles are under the auto policy >> six let me see Yes. Six. >> Six. Okay. So, that is something and I believe I brought this up to Robert MJ. No vehicles are outlined. >> No. And there's no vehicles outlined on in their plan. >> Again, that's another thing. I know adding another maintenance person. You might have to look at that. And Exactly. You we mainted another maintenance person. They could use the box truck, but we might want to have another maintenance truck to look at. We're making it work right now. But again, vehicles should be out there, too. I know. >> And that's something you want to budget in your operating budget. You want to take you
068want to have these funds available through capital to do those things like that because they're onetime costs. Now, our vehicles, they they last a long time. They do. We maintain them good, but you should some some money. >> Do we know what the Arthur J Gallagher take is on these amounts? >> Yeah, we had it through I gave it out to the the finance committee meeting. It's set rates that they >> Okay. This is ready for action. The approval. The next one's the approval to be given to depositories of school district funds for the 26 27 fiscal year. >> They're all the same. >> Okay. Ready for action. um enter into an agreement for volunt voluntary student accidents with K&K and Torren at no cost to the district. We've had them I think this is
069probably a year a fourth year with them. So uh it gives it families another if they don't have short coverage they can volunt >> that is ready for action and please I'm I am speaking fast so if someone does have questions please speak up that approval be giving to the selling price of additional student meals and adult paid meals for the 202627 school year. No note that all students will receive one free breakfast and one free lunch per instructional day. Um and that's for all buildings, right? >> Okay, great. And the the costs are listed there. That is ready for action. The approval will be given to district administration to submit applications and accept funding for available local, state, and federal grants for the 2627 school year. >> Can I ask a question on that?
070Previously, we had an understanding and I want to make sure the understanding we either agree on or it's not that um if at all possible that before the grant applications go in they be sent to the board um so that we can review them and especially you know Sarah and I um if at all possible that we can review them so if anything flags us or anything and my other question is except funding. Now further up this page, we had a thing to accept the donation where it was at the donation for the uh prek. Are we getting rid of that then? >> Wait, what's that? >> So in in this motion it says to submit the approval be given to district administration to submit applications and accept funding. So if we get grants, does
071that mean we no longer as a board are going to approve taking grant money? >> No, we still I've >> Oh, okay. >> I listen I want that to be there e you apply for a grant like the T-Mobile thing, >> right? >> Yeah. >> I always put the grants on for you guys to approve and to accept them. Absolutely. You we I've never >> since I've been here, we put them all on there. >> But are you saying you wanted to see the grant applications like before >> some of the But you don't want to look at title or stuff the normal ones. These are different grants that we never applied for, right? Yeah. >> Is that is that that feels like a lot? That seems Is that normal for us to board to
072look at grant applications? >> Yeah, >> you know, you had to sit under that last baseball grand application to understand what I mean. >> It's up to the board. >> I think that's going to stop. That's going to be, you know, um, another hurdle. >> I don't I'm not saying that we have to approve it. I am just saying I would like to see it so that you know and I do this with CTC when we put in for a grant they send it to me I know when they need to if I have any comments I want to say ask any questions flag that that I get back to them I'm not saying that I stop the process I am just saying that I get to review it so that if I have any
073questions I can ask questions about it >> we can discuss that part Further review. Oh, for that comment. The comments. >> Comments. Yes. Further review. For the comments >> and we can put this ready for action and we'll take away. >> And believe me, I put every cranium on that we get. I put on board. >> I I get what Cindy's saying though. >> I know what she means. I think you want you probably want to see unusual, not normal, not day-to-day ones. Any additional grants that we apply. >> Yes. >> Like I know we did the one for the federal program where we tried to get the bell systems. It was a federal grant. It's like $550,000. I know >> baseball the title ones, not the >> none of that. >> All right. >>
074Thank you for clarifying because like that's that would be a lot. >> Okay. So, the approval will be given to enter into one-year agreement with the Pulla Group for District Security Consultation Services. >> That cost is 18,000. We got that no increase. I know maybe somebody has comments potentially or is that um executive session comments? >> No, not at the moment. >> I discussed that earlier. >> Okay. Okay. Any other comments regarding this? Okay. It's ready for action. Okay. The approval be given to appoint Mr. Mada and his firm as the solicitor for next school year. Dary, you want to speak to that? I think you gave Matt the rates. >> I kept the rates solid. I just asked if we could uh um increase the uh the monthly um retainer. um just because the
075you know gas prices going up and and everything else I have to increase that to because we don't charge for any of the travel when we come to any of the board meetings or anything. >> So I believe it was 750 and 145. >> Yeah, correct. That's we kept the same hourly rate as we did previously. >> We did not increase that. I have a question for Gary, but I'm not sure if it's >> that's several years now that I have not increased the rate. >> Well, it's about his contract. I have a question. >> Is it about the the thing we talked about? >> Yes. >> Yeah. Can can we add a amendment to your contract which will would be something like um a service level agreement where We're looking to get um notifications
076within a specified time, whether it's two business days, three business days, just so we know what to expect when we send um some information your way. >> We could we can do whatever you'd like. Again, um I I'd like to talk about this in executive session at the next meeting if you would not. >> Thank you. Okay, so this is ready for action. The next item is to accept a grant in the amount of $35,271.20 from an anonymous donor for the purchase of the prek program curriculum. There there were a couple of uh very small uh contingency things, okay, that the anonymous donor wanted the board to commit to and I sent those out to the board and I didn't receive any uh objections to those mostly based upon maintaining this curriculum over time and
077if there were necessary training for the prek teachers that we would we would be tasked with that and I just want to make sure that that was public again. >> Thank you for sharing. Yep. This is ready for action. Okay. Approval will be given to a one-year agreement with Varsity Yearbook to publish the Lincoln Valley Middle School yearbooks at a cost of $4,970.70. No cost to the district. >> This one and the next one are paid out the ECA accounts that are at the middle school and the high school that they pay for their yearbook and all that. So that's why there's no cost to the district. >> Oh, perfect. Thank you for that information. And again, this is for the Laurel Valley Elementary School yearbooks at a cost of $2,218.97. No cost to the
078district per the ECA accounts. And then the next one is that approval be given for district staff to submit a grant proposal to the Ligonier Valley School District Foundation as presented. The positive behavioral intervention and supports PBIS reward program at Ligonier Valley Middle School. $500. Okay, that's ready for action. >> Okay, under policy legal, the only thing that we have is the motion, which could you please make a note? This needs to go on the May agenda from now on. It's No, this is for the treasur. Treasurer and secretary are both to be in May of each year. >> So, okay. So, anyways, >> that needs to go on our board. >> That needs to go on the board calendar. I'll put that in when I write up. Okay. to approve a treasurer for one
079year term um for the next school year. >> I be like I speak this for recommendation. >> If we keep it the same have a stamper change if we change I can change the stamper but whatever you want to do. Sorry but I'm going to decline. >> Okay. >> I think I think it should be somebody on the finance committee >> that I don't know how they want to decide that. Okay, >> I'm going to >> make another stamp. >> It's only a couple bucks, but I just want those. >> I think it should be some That's just my personal opinion. >> You're totally right. You should >> It should be somebody on the finance committee. I agree. >> Is there a volunteer for one of you? >> It will be me unless Cindy objects.
080Okay. In the meantime, till we get the stamp done and all that, we may have we might use dual stamp. We still record it's not not a legal issue, nothing, but we have the stamp. So, we'll have to get all these signature cards. I'll get it ready to sign all that stuff. >> Okay. Human resources committee question. >> Okay. >> Well, do I read a name for the mathematics position or not? >> Not yet. Say that again. I'm sorry. >> Well, you did that in executive session. >> Yeah, >> we talked about it in executive session. >> Yeah. >> So, the first item is approval be given to the administrative recommendation that the following professional employees have completed three years of satisfactory service. A permanent contract as stipulated in section 1108 of the school laws
081of Pennsylvania as amended. Pringle Kayla Reed >> ask a question. Go >> ahead. Keep going. >> Okay. Tyler, Lukes, Ashley, Holly Robinson, >> so there's one name that's there that's down a little bit further that we're Okay. >> You still accept it because he completed the requirements. >> Okay. >> Ready for action? >> Yes. >> Okay. >> Uh next is retroactive approval be given to establish the official resation date of Deborah Bridge 12 month clerical employee at Leer Valley High School as June 10th 2026 for retirement purposes. Any comments? So that's ready for action. Um, approval will be given to the hiring of Michael Marshack, a special education teacher at the Leonard Valley Middle School beginning on August 17th, contention upon the personal excuse me contingent upon the personnel office receiving all necessary employment and
082clearance documents with no violations. The salary will be based on the first step of the EA salary with the B. Any comments, questions? So that's ready for action. Um the approval be given to the hiring of to be named as a mathematics teacher at Linger Valley High School beginning on August 17th, 2026. upon the personnel office receiving all necessary employment and clearance documents with no violations and the rest of this information will be discussed in our meeting. >> This one needs to be changed though, right? Based upon >> Yes, we'll throw out final on Friday then >> if everything checks out right. >> So is that ready for action? >> It will be. >> Okay. Approval will be given to accept the resation of Reed Hips mathem extended school year staff as presented. Alysa Davis,
083school nurse, inter nurse. Um, school nurse ready for action. >> Now, for the supplemental contracts, do you want me to read? >> No. No. But wait, I'm just going to say right now I don't think this is ready. This needs further review until we review all the reports. >> Right. I agree. >> Yeah. And my question too that I asked Christie, we had discussed um wow months ago about um posting all of these positions to see if we get any input from the community. Okay. >> That that's I was a little bit confused about that >> always >> because I actually have a note here. Why are they there instead of under your committee? >> Yeah. >> Okay. So, I was >> It's under supplementals. >> I know, but I'm so used It should be
084under a >> Maybe we could split that up. I think that for years I'm too athletic and have >> there should be >> that's a good time >> always. >> Okay. >> So is there any desire to advertise these >> is that is I mean >> no the these are all renewals. >> Doesn't matter. It's only one year. It's not guaranteed. It's a supplemental contract. >> No, I'm saying for the coaches. >> Okay. Can you explain further what what is it that you want to number of times. >> Well, because several members of the community have come to several of us saying, "Hey, why can I can I apply for this position? Can I do this supplemental? Can I do that supplemental?" So, why the question is these are all positions in our school district.
085Why are not why are we not advertising them for the general public? There's no rule that says that, you know, it has to be I mean, the the only thing that the LVA contract says is that they get what 10 days, right, Eric? Previous notice. um that they just get 10 days to bid on them before um it goes out. So what we're well within the contract um to you know to put it out to the public say is anybody interested in these positions >> if it's a renewal. So these these come at the recommendation of the immediate supervisor which is typically the building principal or a coach you know um >> and uh we have advertised when we haven't seen any response internally >> or I suspect and I don't know this I'm just
086speculating there's probably been advertisement in the past when they were unhappy with the work performance and they didn't recommend the renewal >> right and it would be an open position. >> Yeah. So, I I guess if what you're saying is should we advertise all of them, they're all technically advertised, maybe not in a public forum, but the the recommendation is coming from the building administrator that this is the person they'd like to have that as a renewal. Um, if they were unsatisfied with that, I guess they wouldn't recommend that person to be renewed and they would be calling us saying, "Hey, uh, so and so put in for this position, but I don't think it's a good idea." I'm only telling you what the public's asking. That's That's all I'm saying. >> So, we're putting
087that as requires. >> Yes. >> Student experience committee. >> Okay. of approval for the varsity football team at Liar Valley High School to experience a field trip to Lebanon Valley College uh July 11th to 13th with the cost being funded through the organization funds and individual student payment. >> Is this no cost to the district? >> Yeah. >> Can you put that on there? >> Thank you. >> Ready for action? >> That approval be given to the following program volunteers for the 27 school year. Alex Torrance, Caitlyn Robbins, Madison Wing, Charles Crumb. There are two open positions you will see there. Uh Donald Porter and Dellay Hughes and these are volunteers. Any question? Ready for action? Then approval given for the following homeschooled students to participate in the Liquer Valley School District athletic and extracurricular
088programs for 2627 school year presented at a participation rate of $75 and in accordance with school district policy 123 intercolastic athletics in addition to Malry Meyers for cross country and that's a grade nine student. Kylie Ross, cross country for track and field. We also need to add um this came in after the um names have been sent in u for two students that are also in school. Gregory Sleman s l e m- an 12th grader and Isaiah same last name grade seven. So they Don did you get those? >> Are these both for football? What are they for? >> Varsity football and boys track and field. The other one's junior high. >> They're both football. >> Okay. Ready for action. And are all homeschoolers? Okay. And then the next one is approval to be given
089for the revised athletic handbook for coaches as presented on the signoff sheet. added to that. You would uh see that on the enclosure. >> Okay. So, >> any further questions? >> I actually the handbook for the coaches when you open it up on the first p I'm sorry that I didn't catch this last time. It doesn't say coaches. It says athletic handbook. When you open both attachments up once they they both have the same title. Shouldn't the coaches one be titled coaches? >> It had coaches on the first page. when I opened it could be a disaster with I was having problems so it could be but double check that >> okay >> and then um okay so there was that and then um >> there's some spacing and different fonts used on in this
090>> say that again >> there's space like there's bit some on page 11 um it says joining the LV team there's a big space this is me carrying those. Then there's two different fonts on that same page. >> Is that the coaches one or the other? >> The coaches coaches. >> Yeah. Um then when it said on page 19 under coach football there's a space and then I was cons says ninth grade coach middle school. Do we have ninth grade coaches >> for football? >> We have a ninth grade team. They're on the varsity team. Ninth graders on the varsity team. Are Oh, you're talking about JV. Okay. Sorry. The ninth grade team threw me off. >> Shouldn't it be called JV? >> Yeah, we do have a JV team. We also have a middle
091school team. >> Middle school. >> Okay. But it says 9inth grade middle school. >> That must be a crossover in the coaching bin. >> Okay. >> According to the contract. >> Okay. Then I I had another question just this is just a general question that I um it says coaches check about t this is just a general question I'm asking um check about tardy and attendance how does a coach who doesn't work for the district check that >> they are required to make sure they're compliant with the attendance policy >> but if if a coach doesn't work for the district how do they >> West tracks that information >> okay I'm just curious >> but the coaches are also who expect it to do that as well. >> No, I'm I'm talking about ones who
092don't work for the district and don't have access to it. >> The copyr I have aren't as accurate. Sometimes the computer systems from the AD or whatever >> it checks it, but you know if he the coaches to do that as well. >> Okay. >> The ad will fix it right. Well, he if he catches it, he talks to the coach and then the coach has to talk to the kid because I mean the spaces and everything. >> Yeah. >> Well, he >> I didn't reread page by page. I just made sure the attachment wasn't >> You just said if Wes catches it, wouldn't he be notified? >> You said, >> you're talking about two different things. They're talking about Wes catching the problems or things. They're not eligible. >> Right. That was my question.
093You're saying if >> when he catches it, he he lets the coach know immediately the student is ineligible. >> I guess my question is >> how does get notified? >> He does. >> We'll talk about this offline. >> Okay. >> Because he he has it on his daily. >> There's a daily attendance that he looks at. >> He checks the daily attendance. >> Yeah, >> his job. The only thing is there's there's a name in here and maybe it should instead of naming someone who's no longer working here is named in the um page 11 and that should be like either the the person's title, not the specific person. >> Which one? >> Um page 11. >> No, no, which one? For coaches or the one for the parent? >> Oh, the coaches. >> Okay.
094>> Yeah. different fonts on that page too. Okay, I will go. These are further review. Um the next one is approval to be given to establish home athletic event guidelines as presented and that was an enclosure. Um I think you had that last month but I think there may have been some changes if you had a chance to look at that. >> Yes, I had a question. >> The um should this So again, me and Christie have a similar mindset of how we at things. Should it be from the desk of Wesley and uh from his leather head also? And that it may not need to be. Um and the other thing is what happens if they don't if the students what are the consequences? Is that something that needs to be uh described or
095is that uh not needed in this guide? What do you mean consequences? >> So if the if there's a unsupervised person and they're in eighth grade, what do you do? What do we do? Is that outlined anywhere else? Like for that per So if a a person principal comes up and they see this is an unaccompan I can't say it a a person that is in eth grade, they don't have their parent with them. What do they do? And what is the consequence for the kid if there is uh something that needs to be done like discipline? >> I guess they don't get in, right? >> Well, what if they come in with their parent and then they are by themselves? They're not >> or the parent leaves. >> In other words, who's going to
096monitor that? I believe is what you're >> Yeah. Who's holding the the who's accountable for enforcing this guide? And then what do you do to if there's an incident, how do you like what disciplinary rules? Would it be a policy that's already on the district website that we need to reference or like it's great that you have this guide, but you kind of need to know, well, um, what are the next steps? >> I don't know. Okay. You know, when I see um Kennedywood >> in implementing the same thing and I saw it on TV, >> they had them at the gate. They just didn't let them in. >> Yeah. >> Because they had to have identification. >> Yeah. >> And most of our kids say they would know. I don't know. Do you want
097something in here that they have to provide identification to come in? >> I think we should pull down. >> Yes. >> It's not urgent. >> No, it's not. Yeah. Because it says for the duration. >> I agree with that. But we I want to know what people are looking for. >> Oh, if if they were to uh try and get in through surreptitious means, that would just be like a trespass. You know what I mean? So, there are laws or things that are >> And we have officers that every day. >> So, it's it's to discourage the admission. Now, if if they circumvent that policy is what I guess you're getting at. What do we discipline them with? Well, well, let's hope it doesn't happen, but if it does, I mean, that that there it
098would be no different than an adult who got in without paying uh uh the admission to a football game. We don't really have a a hierarchy of progressive discipline outline for that, but we would deal with it as it come about. >> And and it could be a student from someone else. >> Yeah, it could be our own student. It's just a general guideline that they're not permitted there without a parent. >> Yeah. I'm afraid that this is going to deter student participation in athletic events. I mean, we we can talk about that further, but >> all three of them being held in is the coach's parent and the parent >> No, the other ones are okay. >> No, no. >> No parent one. Okay. >> No, no, they there's still I just want to
099make sure so I don't want to miss something. >> No, those are still it's going to be okay. >> And this last one here, we don't have >> Okay, the next one. Approval for the athletic interest form. And that was an attachment, I believe. >> And it looks like this for every new student coming into the district to find out if in fact they're interested in an athletic event or an extracurricular. and then they would be directed to the appropriate person to talk to. It's almost like a welcome type thing to make sure they understand that we do have these um activities available for So my question is are we only doing this for people that are in our school? Are we doing this for homeschoolers and kids in our cyber school? Are we going
100to send these out to them since they qualify to be on our sports teams? >> Cyber doesn't qualify. Yeah, if there are cyers, >> if there are if they're if they're if they're e Academy, >> this is for new ones moving into the district. >> I know, but like we got that family of four, right? I they're not Are they in re academy or are they in a different >> They're in outside. >> They're an outside, but if you get a family, a homeschool family that's in the district, of course, E Academy would have to go through the district. So, are we going to send this letter out to any E Academy kids that move into our district and go in our E Academy? Are we going to send it out to um any homeschoolers
101that move into the district? >> How do we know when they move in? >> They have to register. >> I say in the district I think so. >> What about if it's publicly available on the website? Like if it's available on the website, they can download it. >> Just anybody that moves into the district, you give them that form. >> Yep. If you're Yeah, >> it will be here as part of the enrollment packet. Yeah. Yes. >> Okay. Yeah, that could be in the packet if there is such >> that was that was requested in part of the enrollment pack so that he has an idea. >> But you don't give an enrollment packet to homeschoolers. >> Well, they have to provide us with >> Yeah, they do. So, whenever Right. So, whenever they bring
102their paperwork in August 1st, if you get a new enrollment, are you going to say, "Well, look, we're going to give you this just in case you're you know, interested at any of the enrollment officers. Yeah, that could be part of what they received. >> Yeah, >> they didn't receive much. >> So, is it ready for action? Um approval to be given to the race for the athletic officials for 2627 school year is revised by Whipfield and we don't have those yet but there is going to be uh proposed um $5 or $2. >> No, that's just a change. >> No, this is from last year. So do we know anything yet? >> No, we don't know yet. But it'll look like last year's yet, >> but we don't know anything yet. >> We might
103have it before Friday. >> if we don't, then it's okay. >> So, this is maybe ready for >> Can't we do we have to do it? Can't we just hold it? >> We We can do it either. It does. Whatever. We can hold it. We can hold >> Can't we just hold till to July? >> Just move it to July. >> Yeah. Because it'll make it easier for them then keep it July. I'm good with that. Okay. And then the final one is um that approval be given to proceed with phase two of the L High School baseball field project. >> Is there any closure that should be there? >> We don't I I I got a phone call on Friday from Mr. Elliot and he wanted to know if they were off the other
104company was done with the film and they they are Yeah. They has to paint the yellow curve. the handicap success. But whatever, he's working on getting information to present to the board. I text to them. We talked this morning. He didn't get back to me. So, I think this one needs we have to wait till we get further information. I didn't get a chance to call >> FYI, you need a presentation to your board about phase one. If phase one is done, how much we spent, how much is left over, all those problems that we had with taking care of the field, if we took care of them, if we've got all monies from phase one done and finished and taken care of, >> before we move on, before we even consider moving on to
105phase two, >> let me get you the report. I can update it through the end of June. We get the interest. I'll let you know what needs what has been paid and what needs to be paid and what's up to what's left out in the contingency being spent and plus the new cost. I'm more interested in all the stuff the problems that came up that have not been dealt with yet >> because if we're still going to spend phase one money on doing phase one, we cannot move into phase two. >> I agree with you. Totally agree. I'll take this. >> That's all. >> Any comments from anybody else? Motion to adjourn at 5:34.