PV Board of Education 3.12.26

001Diane wants to know if I should do it again. >> Good evening everyone. I'd like to call our work session of the Pleasant Valley School District to order. we could all rise for the pledge of allegiance and then please stay standing for a moment of silence if you would. And Mrs. Duner, would you lead us in the pledge, please? >> Yes. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Is Jim here? >> He will be here. I was actually looking for Mr. Krosinski, but I don't see him. >> Yeah, he did. >> Tell him he comes late and I was going to let him go first, but huh, he's

002out there. >> Oh, there he is. We were gonna start with you, but since you weren't here, >> would you be prepared to go first? >> Okay, we're gonna I'm gonna take you. We're going to take you first since you're all the way at the end and you don't It doesn't look like you have much. So, >> I don't I don't >> I didn't feel it was fair for you to >> stay here. Oh. So, go ahead. >> Are we ready? >> Yeah, we're ready. We're We already went already did the pledge. >> That's all right. So, uh, I did have on the agenda, uh, just real quickly, uh, just want to give you an update. Uh, we did told all the school districts in the area about ticket prices. We're gathering that data. I've

003also taken it to the next level. Reached out to, uh, surrounding school districts, uh, Tenard, Banger, Palmer, Lee, Heighten, Northwestern, Lehi. I'll have that data crunched for you and put together for the following uh working session. And then uh Mrs. Snell and myself met and looked at some scenarios of what we could look at with regards to ticket prices and what it would look on our end if we were to uh increase our ticket prices and we'll share that data with you at the next session. I just want to give you another update. Uh all the fiber is run. uh they made all the connections with the fiber. The company will be out to the 23rd. We did get some delays with the snow and all that. We are a little bit behind on the

004uh firing up of the scoreboard. Uh but I wanted to let you know we are everything is in place now to have that kind of uh start up going and we'll need to sit down and come up with a date for the board and the bank get together and do a grand uh celebration for the board. Uh so again, what a great partnership we have with them and I'm excited to get that fired up and also talking with the bank, you know, doing those uh summer movie uh nights for our community is going to be a great opportunity for us. Uh spring sports have started. We had our first scrimmages this week. Uh hopefully we get our last scrimmage in tomorrow with baseball. In addition to that, we also have our opening softball game tomorrow.

005A little cold, but uh we'll be out there with that. Lacrosse had their scrimmage last night. Girls boys will be Friday night as well. We wrapped up the winter season. Evan uh did a great job. Supported us all the way out to Hershey. Uh he went as far as he could. You know, it is tough competition out there, but our athletic department, everyone supported him throughout the entire trip on his way to We're proud of what he did to represent our school. So, we hopefully will have some seniors next year that will follow his footsteps and make the trip to Hershey's next year. Hopefully, it'll be Hershey. Also, some great news. Uh we had a great opportunity this year to host uh four double headers. Two for districts, two for states. We actually two state

006double headers here the last two days, Tuesday, Wednesday. Uh just to let you know, uh those administrators, parents, and coaches that came from those other schools have a lot to say on our facilities. And I said, you know, a couple more years, you come back, you're going to see even better facilities. Uh they were very impressed uh very impressed with our staff and all that ran the events. Our all sports club was very happy uh with the sales that they made that they can give back to our boosters uh with those extra sales that they got through that and uh four state games. Uh what a great accomplishment for our district. Not only our district but our community too because those games bring people out of the area long distances. They're going to our pizza

007shops, going to our stores. uh they're uh stopping in our community and and supporting our community as well financially. So uh it was a great opportunity and we look to continue that for next year. Uh so so I have for this evening unless you have anything. >> Any questions? >> Thank you for everything you do. I know you're out late at night with all those events going on. So we appreciate all that. >> It also brought community members too to the events. Uh I saw quite a few of our community members come to watch the basketball as well. So >> great. Very good. >> Thank you. >> At this time, is there anyone in the public that would has any questions or anything to do with athletics? >> Okay, then we'll >> Somebody did. Okay,

008go ahead. You don't have to. It's up to you. You can stay there. I just have >> on athletics, right? >> Okay. Just want to make sure we're on the same page. >> Well, it would be on the funding of athletics. >> That's fine. >> Okay. Yep. >> So, first I'd like to talk about our junior high programs. >> We have a lot of help from individuals to administrators when it comes to scheduling things of that nature that greatly appreciated. concern to me is that as a district I think we failed to provide certain things for our children and in years to come there's going to be others well that starts high school sports so I have a son who plays three different sports very proud to represent the soccer very good and then we

009turn to wrestling our kids were showing up with three and four different uniforms I mean not even the same color >> I don't I really don't mean to interrupt you and I'm sorry I don't know your name but um uniform forms were a topic that we did discuss um a few months ago. I can't remember. I think >> for junior high. Okay. Absolutely. Junior high. And um I think we're going to buy purchase, right, Tammy? Maybe you can answer. >> Or somebody. >> Yeah. Every once Well, you did for the spring. So then in fall they'll if there if they need uniforms for the fall, they're going to do the fall. So when wrestling comes in the winter that they will So it has been addressed the the the uniform piece. Just >> Okay. How

010about equipment? >> Well, you can go on now. I just want >> Thank you. >> You're welcome. >> Um so the next sport is lacrosse. They just joined. Um I noticed on his uniform or not his uniform, his helmet. Uh it has not been inspected since 2017. That's n years. In most sports, it's recommended to replace >> football. >> Yes. >> U other sports are different. Um but 9 years old, they have not been inspected and our children are going out and it's it's a contact sport. Um you know, so there's some concerns. Um even the gloves, the elbow pads, everything seems to be older equipment. Um So, you know, it would be nice to get some of that to our children. I mean, give raises to people. I think that we can give sports

011equipment to our children. >> Absolutely. Um, >> I have >> Okay. Um, can we look >> it was a startup and and we do filter in new things. I'll remind >> you may not have >> but we'll stay on top of it. >> Okay. All right. Anything else with athletics? >> That's it for >> Okay, thank you. All right, we'll go back to the beginning of our agenda then and operations. Mike, you going first? All right, good evening everybody. Thank you again. I want to give you an update of where we are now. Just as we were last month, we did have a a transition over the holiday break and we are still maintaining the same tal last month as far as locations are concerned but a lot different on what's going on now. So,

012since we last came and talked to you, we uh had a lot of hustle and bustle on the inside of the of the building itself. A couple photos demonstrated uh both interior stud and senior walls are going up rapidly in all different areas including the cafeteria edition as well as standpoint. all those different places in the center section of the building. Uh and then really in the main mechanical room, I'll show some really cool photos on that next. We've had a tremendous push and a lot of work. I normally show you a lot of cool building walls and finishes, but I want to take some time on some areas that uh people may not ever see. So, this will be kind of the heartbeat of the school when we're all said and done. Uh and

013it is quite further than what it is already right now, but those are brand new hydraulic pumps. hyders. So that's really cool. And they're almost wrapped up. You can see the mass amount of piping that's going on and the electrical conduit as well. So, a lot of great stuff going on in those future mechanical room there and building that up to support this transition that we'll be doing over the summer time as we look to get uh then away from inside. We've had just as busy uh with stuff going on the outside the kind of break from extreme cold in the last couple weeks has really helped facilitate that as well. Um moving onward we have um a lot of continue now that weather is open for that cafeteria and mechanical rooms. We're contining and

014framing as well as air barrier and then a lot of great stuff going on that sorry my fault. >> Yes, I apologize. I did I'm so used to it being on. I'm normally not first up here. >> Sorry about that. Um, so as I was saying up up front here, we have a lot of great stuff going on on the outside. So you're really seeing all the shapes of the full edition, and we'll be continuing now with brick work, uh, aluminum windows, and wrapping up kind of the, uh, air barrier installation. Some some more good photos of overall, you can see the spray foam on the admin edition as well as that blue, which is the air barrier out back on the mechanical and cafeteria edition. Um again that uh the old auditorium is completely

015gone as we're working on infilling that and prepping actually for that classroom addition to start in the uh summertime. Uh then where do we stand overall? We are right on track where we need to be. We're in the heart of the building now. Uh looking to turn over a lot of those spaces in the early summer months coming up. Uh then we'll we'll start focusing on again a couple next rounds of additions. Uh those classrooms out front, the team room out back. uh we'll get those prepped up for this upcoming summer. So, we are where we need to be. We have a lot of work yet to be done. Uh we're we're making it through and looking forward to uh a lot of warm weathers. You'll see a lot more stuff now happening on the

016outside when we uh get some more uh better days as far as temperature is concerned. Uh next steps. So, again, like I just mentioned a couple different times, we'll have uh roofing and brick work continuing. Uh, a lot of interior finishes. Even from these photos only a week or so old, there's a lot different a lot more stuff done, a lot of tile work has been completed, a lot of painting. Uh, you're really starting to see those couple finished spaces come to life as ceiling grids being installed and devices are going in. So, they're they're really right on the edge of uh looking quite finished. uh in the mechanical room, like we talked about earlier, all those equipment will be continuing and that's getting ready to uh remove the old stuff this upcoming summer and

017kind of turn us over to the new heartbeat, the new mechanical plant uh for the the start of this next school year. So, and that's where we are. Any questions? >> Yeah. Um do do we have any update on the flooring issues? >> Sure. So we have uh the manufacturer is returning back to site this upcoming Monday to meet with them and review. We are lining up a third party and independent testing consultant to test them to ensure that they are uh actually manufactured per what would be their ASM standard uh and then looking at options of what we do next in the upcoming classroom spaces and and getting any kind of potential costs and returning them as well as installing different flooring. So, we're going to bring that all together to give as many

018possible options and work through a solution that uh satisfies us specifically. >> Uh is is there any additional update that we need to consider relative to changing traffic patterns uh for next year? >> So, we're working on that. Actually, Ray and the team have been super helpful on kind of finalizing that. There will be a slight change as we go uh now and get the area that will become the future team room. So, the current parent drop off loop circles around that back little parking lot and that part will be affected and changed as well as out front right adjacent to well the current admin spot will now be renovated in addition will go on out there. So, roadways will be a little a little different. So, we're working on finalizing that as well as

019the parking count to get it out to everybody uh ahead of the summer break so everyone's aware of where they need to be in the fall. >> I just have additional question about the flooring. So, is the architect or I guess you would be making suggestions for alternative flooring if that's the case? >> The architect's given us a whole list of of comparable flooring, different manufacturers, different flooring types between VCT, LVT, and anything that's very similar and providing where they've put them in in the past. So, >> do we already have flooring down that's different from what's looked at now? >> No, not we have not put any additional flooring down. We're not at that. >> No, no, not of the same one, but like I know admin got different flooring and things like that.

020Yeah, but we're not at the spot where we put any flooring down quite yet. The only thing flooring wise it's done I think we've started a couple tile ceramic tile flooring or porcelain tile flooring. >> So that's down and that's okay that flooring. >> Yeah, it's completely different system. Yeah. >> Okay. >> Yep. Okay. I just I like the mechanical part. Yeah, I saw that new mechanic things like >> who maintains that? Is that something that we have to get a new contract? Is that something Randy and his team can take care of? Or >> The new mechanical room. >> Just as they maintain their their current one. This is now replacing their current mechanical room and it is upgraded and and easier to m >> I should say a lot easier than a coal

021burner is to maintain. So they will not have to be worrying about that. Yes. >> So it's something our guys can handle. >> Yep. And that's been coordinated through the entire design about what system to go to and how to implement that to help that out. >> Yeah. Thank you. >> Yeah. >> Just one more. I don't know if you can answer this. So more people in the community have been asking questions about cafeteria bathrooms. Perhaps may we maybe we need to do a rebranding on it. Just putting it out there because it's a concern and constituents are uh still asking questions. >> Anyone else? >> Okay. Thank you, Mike. >> Yep. >> Oh, your next topic. Is that you or is that Randy? Change orders. >> That'll be me. >> Okay. Guess can't go

022anywhere. Stay right here. Yep. Okay. So, we uh want to present to you a a uh three different change orders for one uh each one of the general uh prime contractors, a general mechan uh electrical and uh plumbing contractor. Starting with the general. So, as we're continuing to work through the renovation, we've set it up from the start to make sure that we have a healthy contingency to deal with any additional issues and also take advantage of uh contractors being in the area to do additional work that uh adds continuous value to these. So, for the general contractor, um part of part of the change or the large part would be that uh the original bottom part of JC Mills is six storefront uh doorways that are failing and they would be replaced then as

023part of this work. In addition to that, the TV studio got some additional uh sound paneling to help facilitate that learning environment and as well as a the single use a single user uh referee type bathroom was added into the the team room area itself. So again, taking advantage of these contractors being on site being able to do that that work at the best cost value and providing additional value to the district. >> Doing one at a time. >> Uh electrical. Oh, >> you wanted Do you have questions on this change order? Anyone? >> I do. >> Okay. >> Um, so I'm looking at all this is we're not on the laying the foundation. Did we get over that? Are we over that one? >> We're on the general contractor change order. >> So now

024we're on C. Okay. >> All right. >> No, we're not on C. We're still on B. Item agenda item B. >> Number one. B says laying the foundation. C says change orders. I'm just making sure I'm in the right spot. >> Okay. >> So, we're on change orders. >> Okay. So, I see 71,231 120,179 130,350. Right. >> I'm sorry. Right. 71,000. Excuse me. So, um, all these changes, I I I I just have a question about these because change or first, I'd like to see the original contract and then I'd like to see how these changes are getting added and put on. Um, because I'm not really sure we should be spending our money right now on this and I don't know why we can't put a hold on it because there are people out

025in our community can't afford gas prescriptions. Um, and now we're asking for $71,000 in addition of changes because the lighting, um, admin addition, team room, single toilet, esports power data modifications. I don't I think all these items should be on hold until somehow, maybe it's going to be a month, maybe it's going to be two months, I don't know, but I think this is too much money to be spending for the community be able to hear all these prices going out there. And I really want to see the scope, the initial plan, and the signed contract because I want to see the pivots. Okay? We don't have this money to spend. We don't have this money to spend. And I'm really heartbroken over this wasteful spending. Um, and I'll get to the next one when

026that one comes up. That's it. >> Uh, I'd like to comment for a second. uh we have set aside a certain amount of money to handle situations that come up that were unanticipated. The the items that are being discussed are all being covered by our contingency funds that we had set aside $4 million. And uh this is a small fraction for the size of the contract and the progress we made so far. We've had very little action in terms of change orders. These ch change orders are required in order for progress to go forward. Any attempt to delay approving of these change orders will affect the schedule of our renovation. affecting the the schedule of the renovation will in will incur additional cost in from the delay plus we'll have to pay for the things

027that we already have got here on on the agenda today. Thank you. >> Okay. So I have a question about that. So, esports, I don't know how esports is was part of the initial contract. Um, I I understand it's in the contingency, but we're also going to be borrowing money because of that out of the contingency. I don't know how a $17,000 bathroom toilet for a team room um is really going to accommodate our our constituents. I'm very concerned about it. I see them. I mean, when was the last time anybody saw any of the other constituents that they can't even get their prescriptions or their food or their gas, their heat? Right now, at this particular time, this is a lot of money when we go through the other two also. So, I'm not

028really sure that these are the pivots that are permitted and that's why I need to look at it because I don't know the answer to the question. So, that's just for the this one. >> Any other questions on this change order? >> I did, please. Um, Jun um and Oh, thank you. Thank you. >> Thank you. Very quickly, hopefully my notes match up though. So, this is for the first one on the TV studio. Is there an additional The way I wrote my note was A105 and A105B not included in the electrical proposal. Is there another proposal that is not on here for a change order? It's all I can't find it here. That's what I was looking for. >> Sure. So, a little bit of clarification. when an architect would issue an ASI or

029add changes because it's a multi-prime contract they have to address all four primes. So the part that the electrical reflex wasn't some was something that the additional GC had to do work in both of those rooms. So that's why they identify that that is is separate from their own scope of work. So they don't an architect won't issue one per prime contractor. It'll be universal to the the four primes in general. >> And you just made a comment before so it opens up what you had said about the team room. You said that in the team use team room single stall that was for the um referees. >> Yeah. Or or whoever however you guys want to end up using it. So it was a dedicated single area that has a bathroom, a shower, a

030sink, everything as a self-contained area. >> It's a with a shower and everything >> entered from a hallway, not associated with >> it's inside the team room. >> Yeah. The footprint, not in it's a direct door from a corridor. >> Yeah. Overall and it it adds up. I think the because one here was 8,000 and then >> so in that in that same scenario like it the architect would issue one set of plans it affects multiple prime contractors do that work plumbing contractor general contractor electrical contractor to to do all of that. So you're that's why you see it on each each uh each one. >> No problem. >> Anyone else? >> Yeah, just I have a comment and question uh comment. I mean, I deal with change orders all the time in business and

031this doesn't really scratch the surface of what real change orders really could be. So, I'm not concerned about this at all. I just want to let the community know that I am not concerned about these change orders. However, my question kind of revolves if we have the contingency for these items and we voted on and approved that contingency prior, why are we voting on the specific change orders for these different areas? Why aren't they if we have the contingency for it and we approve that contingency? Well, help just help me understand that. >> Okay. >> Yes. As a board over a certain amount >> over a certain amount because we have approved the contingency funds. We don't want to spend the contingency funds unless we deem them to be appropriate. >> Okay. the the committee

032has deemed that these are worthwhile to go forward to go against that. And now what we're looking for is approval to take those funds that we have set aside and allocate the this amount for each of the specific items and and so that everybody is in sync about what it is we're changing and why. So it's a matter of updating communications. It's not a matter of whether funding is available. >> Thank you, Nor. That makes sense to me. Uh, I have one follow-up question. Would you say at this stage in the process, we are out of the contingency funds being used, we are below what we expected, slightly more than we expected or kind of right at par. >> Below I would say >> you're saying it like like quite like >> Okay. Thank you.

033>> Yeah. in in in relation to other projects that have been involved in we are below where we would be at this stage for the amount of money that that we think might be affected >> and that that money at the end will come back to where >> the the remaining money will not be spent. >> It'll it'll rem it'll remain in the bond fund and then if we have another project that we can fund with that money we can use it for that. >> Yeah. our long range plan, which we'll be discussing, you know, again, in the future because we're updating it now, >> will will take those funds and find a way to use them to do the the additional uh long range planning uh projects for the other schools in the district.

034>> All right. Thank you. >> Okay, just one more followup. Where like can I am I going to be able to see the original one? So I can see why these changes are needed or pivots. It's all I'm asking for. Why are they needed? Because of pivots. >> Am I going to get to see that? >> The original >> the stairs. The stairs. Can you talk to the vestial stairs? They were in bad shape, right? >> Well, no. I'm talking about these here tonight, not all the others. I wanted to see these. I mean, esports, that's a pivot from the original contract. >> Yeah. Additional work is being done. Yes. >> These were approved a year and a half ago and you guys already knew about esports. >> No. No. >> I'm I'm just saying

035it's confusing because this is supposed to be the original contract. I'm not happy with the money. But I'm like, how are these added when they weren't even on the original contract? And these are these are change order requests. Correct. >> Yeah. So, they would not be part of the original contract. So, >> that's what we're we're talking about. Additional work, >> but they're on a change order. Yeah. which is why they're on a change order. It's additional work from what the contract value would be. >> Okay. So, I would just want to see the originals >> because you're adding all this on and I don't know if it's a pivot. >> Okay. I just like to see it. >> I think >> Well, as a change order, it is it's addition >> there. Yeah. There

036are certain things that they're seeing as they go along with the construction that we need and it wasn't thought of back then and they're adding it like the referee referees have to travel like they used to complain like a half mile till they get to where they were. So now this is going to be something like hey this wasn't taken in consideration maybe we should do this now since we're in the progress and and and we're under construction. >> What's added now because it's less expensive now um to do those types. So some of those things Yeah. are just as we're going along it's going to be less suspected to wait till later to approve it. >> Understood. And now my second point is I don't think I think they should be putting this money

037on hold. It's too much money. It's a waste. It's ridiculous right now. >> In in in new construction, it's a lot easier because you have fewer unknowns. But when you're doing a work on a on a building that's over 60 years old, uh you're you're going to u discover things that nobody knew about and uh and and things that might be un unanticipated because we the plans that were drawn up and the modifications that were previously don't show specific things that may come in and affect us. And no one could know that until we undid the old construction and discover that we've got problems and issues. In addition to that and as we go along uh we can find something that we have we as a district have overlooked and and in order to try

038to do it at a later date which we think is the right thing to do it would cost us substantially more money than to do it today while everything is open. Otherwise, you'd have to open it and reclose it again. So, that's like doing the work three times where where you could pay for it once. So, if if if one has grown up or worked in the construction uh business and that's what I spent the greater portion of my life, I I I see and understand what we're doing and why this is the right thing to do. And if I could interject too, this money has been earmarked for capital projects only and per PDE state mandates, once it is put in the capital funds, it cannot be spent on anything else. It has to

039be spent on projects. >> All right. Any other questions on this change order? All right. Second one, please. >> Okay. So, we kind of talked around through all of these. So, >> the second one is Alexa. the electrical again for for items that we talked about. >> Uh additional work to be done in the the band and coral room providing some additional task lighting, giving some more teaching space available. Uh additional work in the life skills room provide them with working an actual kind of working kitchen layout. Uh and you'll see the the team room again and then some some changes for that esports that we've talked about. So again, the same thing adding value to stuff that's outside the scope to try to increase these areas while we have people on site taking advantage

040of your contingency fund. Any questions on this one? >> I just have the same objection that I just stated earlier for this one also. >> Okay. And then the last one, >> uh, just the same with the with the plumbing contractor, there are in this case, there is some stuff that was unforeseen related to rain leader and some existing structural steel. Uh, masonry walls were taken down. Items were not as they were originally planned 60 some years ago. So, they required some modifications for sanitary and rain leader to make them work out to the existing site. And then well as you see the the modifications for the team room. >> Any questions on the this last one? >> So can I >> just the the laminate glazing versus the child guard safety glazing. I can't

041find it now. I'm so sorry. The difference between the two. I think it was chosen um to do the laminate glazing for the >> It was. So it it depends on how the the u an additive that's added to the glass itself. So in again trying to be fiscal responsible, it makes more sense to go with a laminate glazing and add then an additional security film later. It's a more cost-effective option than getting a higher rated glass. So that was the plan. >> Yep. For the third one that we're talking about, same objection. >> Okay. Our kids scores are terrible. We need the money to go somewhere else. >> So ju just a general comment. Um there's 4 million in our contingency for this project. 4 million. >> All right. There's 4 million. We have

042already borrowed the money. >> Yes. >> We've already budgeted the money. We've So, it's not like we're asking our community to pay for these change orders. We already have those dollars to cover these change orders. >> Correct. >> Am I correct? Okay. >> Okay. All right. Um item C. Um I think you're done now. Down now, Mike. Um budget reallocation to do with high school renovation furniture. That's you, Tammy, or >> Yep, that's it. >> Okay. Um just the three change orders. We're okay that we go that goes on the March 26 for an official vote. >> Okay. With everyone, they go on for official vote on our voting meeting. Okay. Thank you. >> I object. No. Okay. Um so the the request that I have tonight is a budget reallocation for the high school

043renovation project for the furniture. The original budgeted amount was a million dollars. Phase 1 and two which has been expended it was 578 336. Phase three which is the largest part of the project um that's estimated to be 675,000 and phase 4 is going to be estimated at 325,000. So, we are going to be over budget by a $578,000. Um, so for the next board meeting, I'm requesting that we that I can put on to transfer 600,000 from the 4 million contingency budget line item to the furniture fixture budget line item. >> Why Why so far off originally budgeting for this one? >> It was two years ago when we when we did the estimates. So, the prices have gone up since then. Yes. >> Anyone else? I do. So, this is furniture for the

044high school for the renovations and we've been buying furniture for the last few months for the high school. >> Correct. >> For phases one and two. Yes. >> Right. So, we're we were over spent. So, >> not quite yet. >> So, you want to have it for phase which phase? >> Um phase three, >> which is coming up when >> the all that furniture will go in in September, right? September. The end of the summer. >> September. >> And these are estimates from what date? >> The furniture company. >> When? I'm sorry. When? What date? Just recently. Or these are >> A week and a half ago >> because you had to get new ones. >> Yes. >> Because they were outdated. >> It's my same objection. I don't see I'm I'm at a loss

045for words because the money is not directly going to students going for furniture. You want to have everything nice and new for the teachers and the children. I get it. But I don't know why we're now pulling out money that we're over spent. And I just disagree that we have to we have to do this now. It's just money we need to spend for our students. And I I guess somebody's going to tell me this is a furniture allocation. We're allotted a million dollars, but we're over and this is only phase two. And we have three more phases to go. >> No, phase one and two has already been expended. Phase three and four are coming up. >> So, we just have four phases and so we don't know what that's going to bring with

046all the furniture. >> The estimate I already have we have the estimates and those numbers are there and they're current estimates now. >> It's it's for the same reason. I just don't can't see it spending it now. You're saying because of that we may even be buying furniture that it's at its peak right now instead of letting everything calm down again instead of looking at what our constituents need. Anyone else? >> Yeah, the furniture that that we're asking to Is it the pictures? I think the students really enjoy this. It looks really nice. >> I think they will too. And um >> Yeah. Making it special for them. >> Yep. >> So, are we okay to add this to the agenda for approval? >> Yes. Yes. >> Okay. Thank you. Um, okay. We're on to

047find Oops. I'm sorry. I back up. I'm sorry. Is there anyone in the public that has any comments to do with operations? >> I think someone had a comment in the back. >> Somebody >> was talking. >> We're allowed to talk. >> Yeah. It's comments on the operations piece. >> I'll let you know about it. Oh, you >> Oh, no, >> there is one more. Uh oh. What' I miss? >> I don't have an E. Something must have got added. Sorry. >> The services contract. >> Oh, okay. And who's doing that? >> Randy, I'm sorry, Randy. >> That's fine. >> Oh, it is here. But it was >> D. >> I don't know. I don't know what happened to my agenda. I guess I should get the one that was in the back. Just asking.

048You were nice enough to give me yours. >> Yeah, that's okay. I had pretty much >> I I'll use my iPad. Sorry, everyone. >> All right. So, SN is our current uh refrigeration contractor. They come and inspect our walk-in coolers, walk-in uh refrigerators throughout the district. Their three-year contract is coming to an end. Uh I got a proposal from them to extend it for another three-year contract. Uh the previous contract was $8,000 a year annually and this is $8,500 a year annually. Uh with the board's permission, I'd like to add this to the next board agenda. >> We okay putting it on the agenda? >> I have a question. >> Sure. >> Tammy, is this coming out of the general fund or is it coming out of cafeteria fund? I'm guessing general fund because it's

049part of the buildings >> general fund. >> Thank you. >> Anyone else? Okay. Well, we we'll add it to the >> and then can we do the video? >> Sure. >> Okay. If you want to move that here this evening. >> Is that what got >> if there's any other changes? >> Okay. All right. Thank you. Everybody's coming to my aid here this evening. Okay. So, um do you want to >> I'm good to add that >> that. Yeah, I think we're all okay to add that. Okay. Do you want to introduce them? >> Sure. So, um Okay. >> All right. Uh good evening everyone. So uh this evening we have Michael Brown uh who's here. Uh this is actually under operations 1B which is the PBSD milestone number one which is laying the foundation.

050So he's been kind enough to come here and just to give us an update on uh the video uh series that we're ultimately putting together um to capture uh the um extremely exciting opportunity and endeavor that we have at the high school renovation project. So I'll turn it over to Michael. >> Yeah. Uh thank you for having me here. very excited to follow the change order discussion and hopefully light and elude. Thanks for setting me up, Mike. Appreciate that. Um, so first of all, the the uh video that we're going to see today is the first milestone video in the um the series that we're putting together to really show what this project is all about. The last time I was here, we were talking about the idea and what it might look like. And

051this is the first part of what that actually does look like. So, with this video, we're just laying the foundation. This is the beginning of the story. This is the planning and the first phase of the project up until about two weeks ago. Um, we have several other parts that are going to be coming up. each one we will continue the story about what the school district is doing for the community for the kids and um CHA's part in that the contractor's part the teachers the students the admin the faculty everybody involved so um I just want to say that it's been so far a really great experience you know dealing with everybody been very helpful uh Mike with CHA has been you know super helpful Ashley who's CHA on site as Well, um, and

052many of you here in the room have been super helpful in facilitating this and making sure it happens. Um, I don't know if there's any questions before we watch it. I don't know if we have any particular questions that we want to address about. Okay. All right. Not yet. All right. Maybe we'll have some questions. What I would like to add is that because we have several other parts of this that are coming up, a part of the planning for this was being able to communicate with the community the impact of this project. So if we felt like moving forward, there are pieces to this story that need to be shared with the public, with the constituents to say, you know, what whatever we're talking about as far as planning goes, budgeting, the scope of

053the project itself, we could certainly include some of that into the future parts of the series. We talk about some of that in this one. Uh we sat down for many many interviews for a collective of many many hours and this is an 8 minute video. This is actually longer than it was supposed to be but I wanted to spend a little more time setting up the story. So there's a lot of the discussion that did not even make it into this video. Um we have a star iss born over here. We have a couple stars that were born in the room uh with us tonight. And this is going to be the just the worst part for me. It's just like sitting in a room watching something I created. So, if there's no um

054no further questions, I'll take a seat. >> We knew that there was a couple of challenges that we need to focus on. And part of those needs were just due to the fact that we had some aging infrastructure within the district. We had some renovations that had been completed. We knew the goal was to tie in all of these plans to modernize uh the high school, which is the flagship of our district, but then also figure out ways that we can be cost effective with uh you know, other areas such as mechanical, electrical, plumbing, things that we knew uh were were aging and hadn't been updated uh in in over 60 years. >> The high school was built in 1959. Uh, of course there were numerous additions and some renovations done to the building, but

055the core of the building was very old and we have old electrical mechanical facilities in that building, meaning coal burners and things like that. So, we needed to get this process started, but it was important for us to be fiscally responsible to our taxpayers. So, we had to look at the whole district and see where we could make cuts so that um we wouldn't have to raise taxes uh to the hilt to to pay for this project. The biggest thing that you have to do when you focus on a project like this is to make sure you really understand what the owner criteria are. And that's the biggest challenge is to understand it. And then when you have so many different stakeholders, everything from students, staff, all the way to the administration, the community, and

056the board members, it's also a process to try to make sure you understand the criteria from all aspects. But then you got to bring it together so that it can be one common set of criteria. >> The kind of planning and prep and design phase for projects like this, it takes a long time. So before a shovel or or a backho hit the ground, it's two plus years maybe. So you you start by getting uh the design team on board in this case architects and engineers uh start working with the owner in a lot of detail and starts very early high level schematically and then you start refining that until you get actually like plans that you see around us and on the walls. Uh and then throughout that process our engineers and architects are

057working with the townships and conservation districts and working through approvals. So it's intense. It's it's not like it's just a once and done kind of deal. People are working on it continuously to really make the drawings and specs to what they need to be. The things that were important to get this project off the ground um in the early planning stages was to clearly understand how you could capitalize on some of the assets that are currently here that should remain. So there were many many different options looked at. a new high school wasn't feasible under the budget. So, you remove the new school option off the table. You decide just doing some basic fixups are not going to be enough and not going to uh really address this overall criteria. And then you get into

058the question you said what what happens now? You got a phase project, but every phase that gets completed, you see something new. You start to see the shape of the cafeteria take shape. you start to see the Bear Academy now coming to light. >> CHA has been great from the beginning. Um they were either at the school here talking with us or we go out to their building. We would discuss from the beginning uh they go over the plans, what was our building needs, uh what they could do for us. Um so they've been uh nothing but helpful the whole time. What it comes down to is just when CHA would tell us we're doing this, we were able to move teachers and classrooms to the vacant rooms while they're working on those other rooms.

059And then it's just a mixture of phases. It's a lot of prep and planning and making sure that everyone understands the phasing, when they need to be on site, when materials need to be on site, how they need to staff the project, that sequence. So, that was the first couple months for us. You know, we were out here in the spring and meeting and working through the logistics of getting the project going. So, then the real excitement happened when uh the students dismissed for the summer. After we all got out here, we're actually digging in the ground and working on the the renovation phases. >> Previously, the high school, it it was it was loved, but it was used. Uh the building was aging, facilities were old. Uh the way we could do things with

060technology was limited. Uh while the students made it lively, when the students weren't here, it it looked like a tired building. >> The attitude, I think, is sort of mixed. I think there's obviously been some inconvenience classrooms that had to get moved to different areas, shuffled around, different things like that, but I know there's also an excitement and an anticipation for for the final project. >> Being a student here with all the crazy construction, it's definitely a little bit confusing at times. It's kind of hard to navigate classrooms, especially first year in the school. But overall, I feel like it's not the worst thing possible, just definitely an inconvenience. >> For me personally, I feel like this is different. It's going to be um a lot of changes that we're going to have to adapt

061to, but overall, I feel like it's something good that's coming. The construction is definitely helping. A lot of our furniture, walls were outdated. At the same time, is comforting knowing that the issues are being dealt with. Yeah, it it's so rewarding when you see spaces being used after they're finished. And uh there's there's a very noticeable like joy and happiness when you see kids using a space that was renovated or a new addition or something. >> So I think at this point, you know, one of the areas I'm really proud of is, you know, the work that's been happening in the Bear Academy. uh you know we're we're having opportunities for greater collaboration in that particular location. We now have our own dedicated area. We're not sharing rooms. We're not spread out. So our efficiencies

062in in communication amongst each other is there. We're able to meet student needs much more efficiently. We're able to record our mini lessons in the flex area. We're able to hold functions dedicated just for Bears Academy in that area. We specifically chose the Bears Academy because we knew that this was an area that um we could still get our students to be in the core of the high school and then also into classes that were over in the JCM wing. That allowed us to really not have a lot of interference with the learning that was going to take place during the school year. So we have to be very mindful about you know how is this going to impact student learning and even our staff moving from class one classroom to another uh at different

063points in time. Uh but I will say that our staff and our students have been wonderful and it's been exciting to see uh you know all of this work happening um in the background while they're still getting a great education here at Pleasant Miller. There's a famous quote by Sir Winston Churchill and it says, "We shape our buildings and thereafter they shape us." This high school again, I think is really heading in that direction. You know, we're shaping this high school and thereafter it's going to really be part of the community and help help shape the community. There's more greatness to come. This is just step one. And as we continue to modernize the uh high school through a new entrance where kids are going to be coming through the buses or the front of

064the high school, it sends a really clear message that uh there's some great things happening in Pleasant Valley School District. Very nice. Thanks, John. >> Thank you. That was wonderful as a start, huh? Yeah, you did. During my mumbling, he really did really a miracle. But um thank you so very much for that first part. How many parts are we doing? >> We'll do three more milestone videos and then we'll put them all together for a very good video. >> Okay. Wonderful. >> We'll be able to get out to the community then. >> At the very end at the very end or are we going to get it out? >> How do we want to do this? >> I was just about to send Chucky a text message to let's get it on the website.

065I and and >> I'm good with that. I I just just because I think I >> Get it out there and and we there's still more to come. >> I think hearing from you know uh different individuals and then students as well also helps people to understand the impact it's having right now. So I think there might be value to uh maybe Chuck putting it on the website and we can uh you know make sure that we point our parents in that direction. >> So yeah. >> Okay with that. >> Yeah I think it's great. Thanks uh for the work you've done and thanks for not putting a change order for going a little extra. >> Yeah. >> Well, I've got a budget so it uh >> Thanks. All right. Appreciate that. >> Thank you.

066>> I have a I have a question of sheer curiosity. >> We weren't here for the initial conversations about the renovation project, right? At any point, and I'm going off the video, was an a building a brand new school on the table and how much Oh yes. >> Was it >> like >> Yeah. >> Like roughly was it a quart million? >> Yeah. Was it a quarter? Uh quarter billion. >> Yeah. Today it would range like >> quarter bill. >> Yeah. >> So instead of 250 million you decided to >> go a different route and go init 87 plus some additions and stuff like that. >> Okay. So >> right. I just wanted to to be understood. >> Yes. >> Yeah. >> Good point. >> Very good. All right. Okay. Um, thank you all. Under

067operations. Um, at this point, is there anyone in the public that would like to make any comments under operations? Okay. Hearing of none, we're going to move on to finance. And Mrs. Smail, please. Mr. Pompello said I have five minutes for this section, so I'm going to move quickly. Um the first item tonight is a review of the 2425 audit results and Mr. Hank Miller, partner and lead auditor from Gorman and Associates is here to present. Um his attachment was added late today, so I did put a hard copy in front of all of you. >> You're okay. Good evening, ladies and gentlemen. My name is Hank Miller. Uh I'm here to sort of give you a summary of the audit for the uh 2425 fiscal year. Um, I just want to start by saying,

068um, your audit is made up of primarily two components. So, uh, it's a financial audit and then it's also a federal compliance audit where we're looking at federal awards. Um, because it's a federal compliance audit, uh, that component is part of it. Um, that's referred to as a single audit. So, that's why your report's called a single audit report. Um, you know, for for the the 2425 year. Um, so you should have received uh two deliverables from us. There's a single audit report and then there's also what we refer to as a management letter or a letter to governance. That's our official communication uh to you, the board. Um, in the management letter in particular, it's not part of the audit report itself. It is a a separate document. There's a a few pages in

069there. Again, that's our official communication to you. um just discussing um audit risks, discussing if there were any issues during the audit, any disagreements with management, any audit findings, things of that nature would be included in that letter to governance. Um so I just want to start by saying uh there were no significant audit findings that were included in our management letter um that we felt needed to be communicated to you. You guys did receive a clean audit uh from us. Um and now I just want to go through uh some excerpts from the single audit report itself. So in the single audit report there are a a few different letters or auditors reports scattered throughout um scattered throughout the report. So I've just pulled out some excerpts here and you'll see at the bottom

070of the slides I do have page references there. So you can go back to the actual audit report and and find these excerpts. Uh so the first one is this comes from the independent auditors report. This is where we give our opinion uh and we're stating our opinion that the financial statements that are presented in the audit report we we believe present fairly and are free from material misstatement. And then it goes on to to state the nature of the activities that the financial statements cover. Um uh the excerpt the next excerpt is the auditor's responsibilities for the audit of the financial statements. Basically our whole objective is to come in uh perform risk assessments. from those risk assessments uh develop audit procedures and in performing those audit pro procedures we want to obtain reasonable

071assurance that the financial statements are in fact free from material misstatement that's the whole objective here as an independent third party we're coming in looking at the financial records and then we give an opinion on the financial statements so then you uh the board management and the public can review those financial statements and you can rely rely on that information to make an informed decision. Um and then also um the audit report is made up of several sections. So you have the basic financial statements. Uh if you're going through the audit report, then you'll also see there's notes to those basic financial statements. Towards the back of the report, there is a what we call a supplemental information section. So there's schedules and financial statements in that section. and they're not required um but we

072believe that they do provide useful information so we include them in the audit report. So we also have uh we also give our opinion on that supplementary information. So just want to go through some uh quick highle uh financial highlights. So this is a summarized version of the financial statement the statement of revenues expenditures and changes in fund balance. Uh this is budget versus actual. Uh this is found on page 26 of the audit report. So the first column you'll see there is your final budget. Uh the middle column is what was actually reported. This is for the general fund. And then the last column is just reporting your variance for the year. Um so you had total budgeted revenues of $111.5 million. Uh your actual revenues came in at $119 million. So you had

073a positive variance or you came in over budget of just over $7.5 million on the revenue side. Then you can see your budgeted expenditures were 110 million $76,000. Your actual expenditures were just under $108 million. And so you had a variance there. You were under budget of just under $2.8 million. And if we just go down a little bit lower, uh, in the middle column, you can see the net change in fund balance. Um, so this is essentially your profit or loss. You had a a profit or a positive change in fund balance of almost $2.2 million. You began the 2425 fiscal year in the general fund with a fund balance of $31,337,000. With that positive change in fund balance, you ended the year with $33,536,000 in your fund balance. And then here is a

074breakout of that fund balance. Um so there's different categories of fund balance. You have non-spendable. This is any fund balance that uh exists on the balance sheet but is not in spendable form. Uh most common examples are prepaid expenditures, inventory, uh you didn't have any of that in the general fund. Then you have restricted fund balance. This would be uh any monies that you have received that are restricted by an outside third party. They could be also restricted contractually or legally. Um so here you had $156,000 restricted for we call them compensatory education funds. These are uh special ed settlements uh special education settlements uh where money set set aside for students. Um so those are legally restricted uh hence why they're reported in restricted fund balance. Next you have committed fund balance. Uh these

075are funds that uh have to be committed at the highest uh level of governance which is by you the board. Um so you have uh committed fund balance of $13.8 $.8 million towards future capital needs. You have also committed $6 million of fund balance uh towards stabilizing uh tax rates or future tax increases. Assigned fund balance um assigned fund balance again is just money that's earmarked uh for particular purposes. This does not require board approval um and can just be assigned uh at the management level. So here you have uh funds assigned for um your retirement rate stabilization. So in the last couple years uh the retirement rate has somewhat leveled out uh but there was uh quite a period of time where every year we were seeing um retirement rates uh skyrocketing and a

076lot of that was or it it was all due to the pension uh obligations being underfunded. So, but I would say the last couple years we've probably seen that flatten out some. Um, you also have assignments for special education, healthcare, and then chart charter cyber school costs as broken out there. And so that leaves you with an unassigned fund balance of $4,891,000. And here I just put together a little trend analysis uh for the food service fund. So again in the audit report we're only reporting on the 2425 fiscal year. Um and so this information the the column for uh 2025 this is uh summarized from the statement of revenues expenses and changes in fund net position proprietary funds on page 22 of the audit report. So in the top half of this statement this

077this is summarized from the financial statements going back to 2022. Um, so you can see in the food service fund for the most recent fiscal year, you ended the year with a change in net position. Again, this is your profit of $395,000. What I've included at the bottom of this section is um food service fund is reported on the acral basis. So that means there's long-term assets, long-term liabilities are included in there. Um, so there are some non-cash items uh that can be booked in a given year and one of the big ones is a for the pension liabilities. Those can be subject to big swings or large variances from year to year. Um, so at in the bottom here, we backed those adjustments out along with other certain non-cash or non-recurring items to sort

078of smooth out the the profit or loss over the last four years. Um, so just looking at 2025, you can see on the financial statements, you're going to show a change in net position of $395,000. We're back backing out any transfers you had transfers into that fund, the food service fund of $16,000. Um there were total pension adjustments of $378,000 and then uh also adjustments for your OPED and compensated absence liabilities. And then adding back depreciation, you ended the year with uh a surplus of $58,000. And again, just showing that over the last four years, you know, trying to smooth that out. Um again, justformational here. The bottom section, this is just provided by me. Again, that's not you won't find that in the financial statements. And here's just some activity you have in your

079other governmental funds. Uh so you also have a capital reserve fund and a construction fund. Uh so you can see the activity. Again, this is a summarized version uh pulled from page 85 of the audit report. Um so in a capital reserve fund, you finish the year with a fund balance of $31.9 million. And in your construction fund, uh, you had a remaining fund balance of $68,500,000. So these excerpts here are pulled out uh pulled from the last section of the audit report. It's called the single audit section. Um, so the single audit section addresses your there's a schedule of federal awards, uh, federal expenditures. Um, and then in there there's also notes to that to that schedule. Um, and then there's two audit reports that are included in there. So, these excerpts are pulled

080from those audit reports. Those are found on pages 105 to 107. Um, and here we're just talking about the report uh on internal control over financial reporting. We also uh issue a report on compliance and other matters. Um, and then we also give you our opinion on each major federal program. Um, and again, uh, there were no issues, no instances of non-compliance, no audit findings as as they pertain to your federal awards. So, and then at the very end of the report, uh, this is pulling from the schedule findings and question costs. Um so we have to come in and assess whether from a a federal program perspective are you guys a high-risisk or low-risisk entity. Um if the reason we do that is if you're high risk we have to test more expenditures um

081or more of your federal programs. Um you guys were low risk um for 2425 we looked at the title one program and your special education programs IDA. Um those two programs made up 25.4% of your total federal awards. And again, there were no findings um from the single audit. That's all I have. >> Anyone have any questions? Thank you. >> Yep. >> Nope. Not that one. That's it. Okay. So, um Mr. Miller presented um what happened in 2425. Um the next part I'm going to go over where we stand now for 2526 as of February 28th. Um our total revenue to date is 116 million. I'm sorry, our budget is 116 million. We have collected to date February 28th 91 million of that. Um we've collected 95% of our local revenue. We've collected 60% of

082our state revenue. That other the other 40% of our state revenue that comes quarterly. So the third quarter will be coming shortly and then the fourth quarter comes end of June, beginning of July. And our federal revenue we've collected 100% of what was budgeted for um the federal revenue expenditures to date. Um we have a total of 61,970526. We have expended 54% of our instructional expenses that were budgeted, 60% of instructional support, 65% of operations and 30% of our other in financing. Um the financing, the other in financing, that's low because the next bond payments aren't due until May. The first one's due in November, the second one is due in May. Um so we're doing really well with the budget for this year. Um we're hitting all the targets for our revenue and we

083are staying underneath um under for our expenditures at this point. Does anybody have any questions about the current status of our budget? >> I don't have any questions, but I do have a comment um on instruction. It it's low at this time of the year because we have acrruel pays over the summer for our teachers. So those expenses won't occur until later. And then they're they're dated back and they show up in the audit. Just so you understand why the instruction is low. >> Correct. >> Tammy, please. Um for the other 5% that's in the local is that come or is that when collections have to go back out? >> This it's not just tax collections. The local is um tax collections, delinquent payments for things that are delinquent from previous years and the earned

084income tax also. >> Thank you. >> People are filing their taxes now. So that earned income tax will come in over the next couple months. >> Thank you. >> You're welcome. >> Okay. >> Uh so I'm going to move on to item C, the preliminary budget for 2627. Always working in three years. Okay. Okay. Okay. So, our 2627 preliminary budget. Um, some financial highlights. The act one index resolution. The resolution is passed stating that the tax increases will not exceed the state maximum of 4.8%. The budget outlook for right now um currently projects a balanced budget. Um, our fiscal oversight and administr administrative review is underway focusing on historical spending, district-wide staffing efficiency and programming needs to ensure fiscal responsibility, contracts and negotiations that play a large part in the bo in the budget. Support

085staff. The collective bargaining agreement for support staff is in the final negotiation phases. There is a tenative agreement on the table. transportation. The transportation contract when I wrote this was nearing completion. The transportation contract has been completed. Um we're just waiting for the final draft. I'll review that under transportation section. Um and then our Xerox contract which is a large contract. Um that's our copying and docu contract will we will either be going out for bid or we will be doing state contract with that. Um we started scheduling meetings technology department and myself. Um those contracts don't expire till May, June and September. And then the infrastructure was taken into account. Capital improvements. The district is continuing to plan and address various capital improvement projects across the facilities. Oops. Okay. Um budget assumptions that I

086made when preparing the budget. Service retention. And the budget assumes all existing programs will be maintained. Student support, continued funding is allocated for classroom supplies for the students, afterchool tutoring, afterchool transportation, and a new kindergarten prep class that will be starting this summer. We're going to be starting that revenue and funding tax revenue. The current tax revenue is positioned below the state allowable maximum. Initial budget projections show $360,000 increase in our basic ed funding, $120,000 increase in the special ed funding, no impact on ready to learn or tax equity. Our federal funding initial budget projections show no impact on title one access or idea. However, funding for titles 2, three, and four are still uncertain. um our contractual obligations. There are projected increases for all employment contracts, collective bargaining agreements, and our supplemental contract obligations,

087including a recommended 13.8% healthc care cost increase and a very small decrease in our Pasers from 34% down to 33.59%. Um staffing funding is set aside for additional staff pending a final recommendation. Currently um in January the executive team met um we went through all of the staffing requests from all of the different departments. Um and currently what we are projecting is an assistant special ed director, a special ed teacher, a reading specialist, and four pair of professionals to add to staffing. um contractual obligations, projected increases for transportation, utilities, insurance, maintenance, the IU, MCTI, and other operational needs. Support staff, again, the support staff collective bargaining agreement is in a tenative agreement position. Now capital and infrastructure in infrastructure structure projects PVI chiller the middle school HVAC and roofing furniture replacement for PVI and districtwide

088maintenance um supplementation of capital improvements throughout the entire district. So this is um I just wanted to show for the local revenue for the taxpayers. I went back five years and the assessments on the properties in 22 23 um you see where where it's at and it it has gradually gone up through the years to for 2627 the assessments have dropped. Um this is due to many assessment appeals filed by taxpayers due to the last um assessment appe assessments that were done. So people go they file the taxpayers file for their assessment appeals and they've been winning or they we've been compromising. Um so the assessments have dropped. Okay. There's five different scenarios up here um for different tax rates. There's a zero base, there's half a percent, a 1%, one and a half and

0892%. The budget for 2627 the preliminary budget I did at 1%. Um so that average assessment on properties is 142809. The millage rate would be 26.1381. That millage increase is.2588. So, the net tax on a property that is assessed at 14289 would be $3,733, which is an annual increase of $37 and a monthly increase of 308. Okay. Um, so the 2627 preliminary budget, um, local revenue, and remember this is at a 1% tax increase. The local revenue would be at 61.6 61 million 61.6 million. State 55.6 million and federal 1.4. Um so the the local would be like 3 and a.5% increase from this year. State 1.1 because that's all we're getting in additional subsidy. And there's actually a little a decrease of 4.8 eight because we're not accounting for title 2, three, and four

090at this point because it's uncertain if we're getting that money and if we are, how we're getting it. The expenses 69.2 million for instruction, 42.2 million for instructional support, 1.5 million in operations, and 5.5 in other in financing. Um, so there's a 3.6% 6% increase in instruction, 3.5 increase in instructional support, an 8% increase in operations, and there's actually a decrease in 20 of 20% in financing. Um, the contractual obligations and health insurance play into the larger increases in the expense area, the transportation obligation, and charter school tuition, um, utilities and insurance. our fund balance projection for 2627. Well, for 2525 we're projecting um our total fund balance would end up would be 102.5 million and then in 2627 it would drop down to $64.5 million. The reason there's a drastic drop there is most

091of that fund balance from the bond fund will be expended on the high school renovation. So it drops our fund balance then of what we would have. Um Mr. Hank actually went over this. So I'll just briefly um he went over what the fund balance what each piece of it is. Um again the first one is special education settlements. the committed um tax rate stabilization, future capital needs. The assigned Paser rate increases, special education costs, healthcare and charter cyber schools. Um unassigned, this is to balance the budget for any spending or unexpended unexpected expenditures during the year within board policy and PTE limits. And then for our capital and bond, um the 100 million that's for high school renovation project and other capital improvement projects throughout the district. Um, couple of little facts that might

092pull things together for everybody. Um, our special education costs are right around $20 million. The special education subsidy that we get from the state is $4 million. So, there's a difference of $16 million to make up. Transportation is at roughly $8.4 million a year. Subsidy, we get about 3 million, difference of 5.4. Charter school tuition cost is about 8 million to the district. We don't get anything back for that. The difference is $8 million. So when you add all those differences up, it's around $30 million that has to be covered by the local taxpayers that we don't get any subsidy for. Um there's usually a lot of questions throughout the year of what we're spending spending grant money on. Um, so I added these slides this year to kind of give everybody what they're being

093budgeted for. So next year, St. Luke's sponsorship, the different categories, we get $75,000 for the annual sponsor sponsorship for 2627. uh the things that we'll be spending it on PVE PVI emergency bags CPR supplies and training for 9th grade cap and gowns for our seniors seal classroom teacher appreciation life skills field trips SAS and data summit professional development and the science immersive learning we also get next year's sports rehabilitation sponsorship of 2500 um it looks like right now we're going to allocate that to the electronic timing system for cross country and track sports medicine and sports performance supply and equipment. That's $5,000 in the con the agreement. We have to use that towards athletic trainer supplies and equipment. We get an academic grant of $5,000 that will also be used for the SAS and data

094summit professional development. And then the game day ambulance. Any bills that we get for the ambulance being at any of our events, we submit those bills to St. Luke. We pay them and we set submit those bills to St. Luke's and they reimburse us up to $5,000. the title one grant. Um this is an estimate of about $760,000 for next year. There'll be four teacher salaries in it. 46,000 for parent family engagement. 20,000 required to go to non-pub schools. Federal programs conference um various programs for and reading math and reading materials 43,000. PVE's typing course reflex one read and reading bags 145 and PVI science consumables 40 14,100 um again I put a note at the bottom titles 2 three and four are not being budgeted at this time once we know what's happening with

095that we'll go back to the drawing board and we'll get things allocated to that as well um our ready to learn grant this is probably about seven pages long of what we're spending this on so I tried It compresses. Um this this is $3.5 million. Um eight kindergarten salaries, academic performance for students, the STEM program, continuing professional development, structured literacy, math and literacy programs, financial incentives to new teachers, and that means their their supplies, not cash. strengthen high school curriculum through college and career prep programs, world language programs, support for ELLL learners, programs to support mental health services, our library services, and MTSS support. Okay. Capital projects and large purchases that are in the budget right now for next year. The continuation of the high school renovation project, PVI chiller replacement project, HVAC for the

096middle school and roof project for the middle school, PVE teacher and student furniture replacement, PVE sound system, PVI teacher and student furniture replacement, PVI computer classroom replacement, which actually is being this year now instead of next year, PVI interactive projector, um, a wing lawn mower and tractor/loadader, and a technology refresh for kindergarten Chromebooks, 80 laptops for various staff. These were origin, the These are not part of the lease program. These were originally purchased with ESSER funds. Um, excuse me. So, these are going to be um these are up to be replaced in some fashion. We haven't talked about that yet. Um, the next steps for the budget process, continue building and department reviews. We will continue staffing to review staffing needs, administration and board review. Monitor the governor's board recommendations if he can pass the

097budget by June 30th. Um monitor title 2, three, and four allocations. Um finalize the CBA with the support staff. Again, we are at a tenative agreement. Finalize transportation contract which is in the final phases of being changed. Um, the proposed budget right now is scheduled to be adopted by the board April 23rd, 2026 and the final adoption would be June 18th, 2026. Any questions? Um, just a couple. First of all, when you talk about there's four teacher salaries and eight kindergarten salaries and you say that's grants, what does that mean? That's >> so in the ready to for example for the ready tole learn grant there's a section where you can put only kindergarten salaries in you can't put salaries for teachers of any other grade in there >> and the four teachers that you

098have the other place is that >> that's in the title one >> okay and that's that's yearly that those those salaries are covered under >> we it's varied from year to year of how many have been in there um now if something comes up that we have to use title one for something more important uh we'll just shift those salaries back into the general fund Okay. Um, you talked about 80 laptops purchased like for staff. Who was that that those were purchased for? What would >> It's various. It's >> like what would happen to them then? Are those >> Well, we own them. >> So, we can repurpose them, but if if they're no longer >> up to date, for lack of a better description, we would do the recycle thing. >> They're at a

099four year life cycle right now. So, again, usually that's what we aim for is four years and recycle. But, as you stated, these are that we actually own. So, we're looking at options on how we want to handle that. >> Okay. And then, um, when you talked about the budget assumptions, you talk about staff, additional staff. You meant that's new. That's not going to be replacing somebody who retired or >> correct. The the positions that are listed on that presentation would be new. >> Right. I thought that, but I just wanted to clarify that. And then, uh, you talk about the amount of money for charter schools, cyber schools. Is that could that change to be lessened with some of the things that Dr. Conro was talking to us which you'll probably talk about later?

100>> I'll talk about >> Okay. Just just wanted to Okay, no problem. And uh and you mentioned some St. Luke's stuff. Is there other is other St. Luke's funds that are in the contract? Is that anywhere part of the budget or is that just something simple money? >> Each year there's a different set of funds that we get. So for next year these are the only funds that we get for next year. So that can that's kicked into our budget type thing. Is that what you're saying? It's >> I don't really budget the St. Luke's sponsorship money in the general fund budget. I I don't budget it, >> right? >> Um you won't see a line item for the revenue or for the expenses. >> Okay, that's what I meant. Yeah. >> Um but when

101we put it on for board approval, um the board doesn't really know what we're actually spending this on if there's a plan. And there's always a plan, right? >> We've just never shared it before and just an oversight. So that's why I decided to share it this year. >> Sounds great. Thank you very much. >> You're welcome. >> New kindergarten prep class. M. Can you speak to that? >> Can't see me. >> No, I can't. >> Uh, yeah. Really, we're going to learn who the audience is going to be from uh the kindergarten screenings. So, we're looking at students that have never been to preschool. Um, maybe we had some issues with some toilet years. got a little better this year had some of the co years but just getting ready to join the lab

102sharing playing separation anxiety in my front door every year first few weeks is just unbelievable so we just talk to the parents actually learn they need to help me too sometimes the parents are as bad as the kids like your baby's going to be fine don't worry we actually walk the parents the car just to get them ready for kindergarten of course like a growing place and all the centers in west they do a great job Now we know we screen every single kid that comes to Pleasure for us. They talk about you know interacting But I kind of Yeah, sorry. I want to wait a little bit long. So unless we did it, we're still playing. >> Uh question on the number of teachers that are designated as being funded by in this proposed

103budget from grant money. Is that the same as last this past year, the current year? >> It is the same as this year. Yes, we we it's been different in previous years, but it is the same as this year. >> I'm uh you know my feelings on using grand money for >> I know. >> Okay. Thank you. >> What does one for us,000 600,000 Um, so the half a percent would give us 859,000 revenue. The 1% that is what you see is the preliminary budget is 1.1 million. 1 and a.5% tax increase would be 1.4 million and a 2% increase would be 1.7 million. equates to around 600. >> Well, it's 8 it's 859 to go from zero to a half a percent. And then it would be 1.1 million if you went from 0

104to 1%. I did the budget, the preliminary off of 1%. >> I'm confused with that. >> I I I'm sorry. I shouldn't have said the 600 to original until I got my paper. It's 800. >> One, not one%. >> One mil would generate $1.1 million. >> All right. Thank you. >> You're welcome. >> Anyone else? >> I just have a comment. >> Okay. >> Um, I'd like to thank Mrs. SM. This has been one of the most detailed budgets I've seen since I've been on the board. Um, I can tell you put a lot of time and effort in this. >> Thank you. >> So, thank you very much for the details, >> Tammy. Yes, thank you. And thank you for bringing someone in for the single audit report. It's not I've looked at it

105many times and but thank you for having someone come in and for all the work that you've done here. >> You're welcome. Now, on the ready tole learn grant, on the mental health services, the 91,000, are they new services? Are they anything outside of something that comes from other grant money that we use for mental health services? >> I know it's a general question. I'm sorry. I don't mean to throw something, but >> No, that's okay. This, like I said, the ready to learn, we worked on, we actually had like three meetings for this and we worked on it. So part of the ready to the mental health would be the YES program. Um the Carbon Monroe Pike program. Um just going through the list here. Psychology department. Um some new programs that they requested.

106Um workbooks for our transition coordinator and for reading and math. Um Sunday for special education. There are also workbooks in a program. So things like that, that's what's under there. You're welcome. >> You're welcome. Okay. Um item D attached to the cap reserve 2018 bond and consolidated bond reports for February 28th. The cap reserve account has an available balance of 23,25950594. The 2018 bond has an available balance of zero at 22826. 2018 bond will go away in March. We're expending the balance of the monies to close it out because we're reaching um the time limit that we need to get rid of that money. Um the spend that money, not get rid of the consolidated bond account has an available balance of $3.6 million. Any questions on those reports? Okay. Item E attached is the

107EBTEP report for January 2026. Pleasant Valley's EBTEP balance was 5,868,787. This is equivalent to 5 months. We're required to maintain four months reserve. We're in good position there. Any questions on that? No. Okay. Mrs. sites is going to review the food service budget update for February um and ask for um a head nod that we can move forward with the food service management company renewal. Good evening. Tonight I'm going to go over the district's food service budget status for the 2526 school year. Um, joining us tonight from Woodson's is Eric Ventriglia, our general manager. The current slide begins with the top table showing the revenue. And unlike the general fund, revenues for the food service can be broken down into three simple categories. Our federal and state reimbursements, our inschool revenue, and our other. In

108the second column is the actual revenue received as of February 28th for each respective category. Our current revenue is $1.6 million. In the third column is the projected revenue until the end of the year, which takes us to the last column, the combination of both actual and projected, giving the estimated total revenue for the 2526 school year of three um $3 million. Remaining on the same slide, the second table shows the expenditures. Staying at three main categories that our expenditures fall under. We have the Witson's expenses, we have our labor and fringe, and we have other. The second column is the actual expenditures as of February 28th for each of the respective categories. And our current expenditures are about $1.5 million. Again, the third column are the projected expenditures until the end of the year.

109Which takes us to the last column, the combination of both actual and projected expenditures, giving the estimated total expenditures for the 2526 school year of $2.7 million. So then which takes us to the last row in the table that's showing a current profit um as we stand as February 28th of $94,410 and the projected profit at the end of the school year will be approximately $279,410 as a profit. Um, with that being said, the business office is looking for approval to move forward with renewing year 4 with Witson's Culinary Group pending final board approval after completion of paperwork. Are there any questions? >> And you're looking to put that on for the end of this month. >> This part doesn't require >> Oh, okay. >> It's just a head that >> Oh, okay. You did

110say that. approves it. >> Am I head nodding this way? >> They got to be warm, right? >> I do have one question. Uh, since you're anticipating a profit of 279,000 and we are doing renovations at the high school, is there any plans to buy any of the equipment out of that money or are you taking it all out of capital? >> Do you want to? >> And I know there are grants available. Have you applied for grants >> every year? >> Yeah. >> Um, so we ended the 2425. If you remember, if you go back about five years, we were at about a $1.3 million deficit. At the end of the 2425 school year, we actually ended with our fund balance being $1,382 to the positive. >> Yay. >> Which I think is very

111exciting. Um, but we will c um cafeteria, you are not allowed to keep a fund balance like we do in the general fund. So, we will have to start allocating this money to equipment. Um, I don't think we're going to need it at the high school, but if we do, we can use that instead of a change order in the contingency. Um, but we can also use it for the other buildings to upgrade some of the other cafeterias and their equipment. >> As my understanding, you'll have to get approval by PTE if you're going to buy any any equipment. Correct. >> Correct. >> Yes. >> Okay. Thank you. >> Paul Paul and Eric would like a brick oven pizza oven at the at the patio. >> Oh, that sounds good. >> That's a good idea.

112>> All right. Anyone else? Okay. All right. All right. Then moving on would be to item G. Um the attached are the cafeteria meal totals for February that I will go over. The total breakfast meals served were 19,688. Lunch meals served were 40,95. The afterchool snacks served were 3,281. And alocart sales for the month were $20,379.70. Any questions on those? Nope. And then item H is just um attached is the Winston's monthly newsletter for February for your review. Any questions? All right. Good. Thank you. >> Thank you. >> So that finishes the finance piece. Um, is there anyone in the public that has any comments on any of the financial things that we just discussed? Yes. >> Sorry, >> that's okay. >> So, under contractual uh and staffing obligations, um, does that include everybody uh

113all the way up to superintendent? >> Yes. >> We have not heard about his renewal process yet. When can we expect that? >> Stay tuned. Don't move. Don't leave. You will >> today. Okay. >> Thank you. >> You're welcome. Anything else under finance? >> Okay. All right. Moving on to education and curriculum. Um we're going to start tonight with M. Dr. Heir. Um we are just going to give a brief update of where we are with our new science curricular resource and about the upgrade um of the computers at PBI which Mrs. Smail um mentioned in her presentation. >> So just wanted to update you. Uh so I just wanted to update you with uh the twig science for PVI and uh the middle school that we have. So all the teachers have received those

114manuals. Uh they've got their online access and we have PD scheduled for March 20th. So they're ready to roll with that. I've heard a lot of great things that a lot of the teachers have already been kind of looking at those resource that they have. So that's uh very exciting. uh with uh the uh the computers at PBI, we are looking at uh purchasing uh 25 to 30 there to enhance the PVI computer science lab that they have there. And uh so we're in the process of that. Um you know, trying to get through that as as quickly as we can. And then lastly, just an update on the SEAL cohort with IU. We've had those scheduled uh from the end of January to February, but because of snow and shifting of all that, we

115have a tentative date of March 31st where teachers are going to uh go to Nazareth to kind of observe how they uh handle and deliver their science curriculum. So, I just wanted to share that update with you. Thank you. >> Thank you. Any questions? Okay. Next we have the middle school highlights. >> Good evening members of the board, Dr. Conrad, Dr. Howard, Mrs. Smell, and Mrs. Fulmer and our community. It's a pleasure to be here tonight to share a snapshot of the incredible energy currently filling our hallways. As we enter the home stretch of the school year, I'm continually struck by the dedication of our staff, and the talents of our students. I can say with confidence that our students truly shine in every arena. Whether it's through academics in the classroom, performances on the

116stage, or grit and sportmanship displayed on the athletics field, our school spirit has never been stronger. To give you a true sense of that vibrancy, we've put together a video highlighting some milestones and everyday successes that define our building. So, please enjoy a look at this year so far. Good evening. I'm Drew. >> I'm Elena. >> And I'm Jonathan. >> Welcome to the middle school TV station, PB Bears Network. >> This is the 2025 2026 school year. Here is your terrible joke of the day. >> What animal does well on tests but never studies? A cheetah. No cheetahs in this school, just bears. Here's what's going on at Pleasant Valley Middle School. >> The third marking period is almost at an end. Students are getting ready for their summer vacations. I mean getting ready to

117tackle those PSSAs. >> The PBMS PTO has been active. Seventh and eighth grade has been nearly 300 students attended the winter wonderland dance and many more brought carnations and ring pops during the val their Valentine's Day sale. >> Is that it? What do you mean is that it? I checked my list and I checked it twice. Did I forget something? >> You should have triple checked your list since you forgot one of the biggest events of the year, the Harlem Wizards. Everyone was there. Miss Garansi got dunked on and Mr. Han was chased around the high school gym by a train. The crowd could be heard all the way from Burger King. Now I'm hungry. On another note, more clubs are up and running. SGAA and NJHS has brought us more spirit weeks to 31

118new members were inducted into the National Junior Honor Society this year. They make us PB proud. >> NJHS is also helping Dr. Gibb and Mrs. Scott to prepare for the spring reading challenge which will be hosted by Pleasant Valley School District for the first time this year. The middle school team led by Miss Paul Mary and Miss Do and the high school team led by Miss Alamos have been reading and are ready to welcome over 12 school districts to our first competition. and the chess club, yearbook, and ecology club are all going strong. The new esports club is full in full swing. The art club is arting and the academy academic challenge and the PVMS book club have been holding virtual and personal meetings. The six sense crew is practicing with the hopes of bringing

119home another first place trophy. and the jazz band and woodwwind ensemble have been meeting and will play at this year's poetry shout. >> That sounds like music to my ears. Speaking of music, the band concert on December 9th on and the chorus concert on December 16 were both very successful. We also like to congratulate the students whom Miss Michaels took to the district 10 junior band festival. The drama club's production of camp odyssey, a pirate legacy in November was a great success with the help of the students teamwork, dreamwork, and Mr. Rodriguez. The M musical club just had auditions and the students are starting to prepare for Broadway Junior Review Pure Imagination. To more creative news, the fifth annual poetry show will be held on May 15th in which students will be reading their own

120poems with support of the Jazz Band for ambiance. We hope to see y'all come out for both of these events. >> The winter sports season is over. Middle school cheer, girls basketball, boys basketball, and wrestling all had a great season. Great seasons. Spring sports are starting up. Look for games coming from girls soccer, basketball, softball, track, and girls and boys lacrosse. Go Bears. The PVMS library is packed nearly every day between checking out books, class investigations, and the library's creative make it Monday collaboration with PV Bears Network and the hub of the school is hopping. The library who also hosted this year's annual spelling be our winners were Adeline M, Katie R, Ella S, Rhett P, Emanuel A. The middle school continues to gear up for America 250. BB Bear Network has been reading a

121page of a day from the K for Keystone book. The sixth grade social studies department has been focusing on the signers of the Declaration of Independence, while seventh grade has been investigating the document itself along with Pennsylvania's role in the founding of America. Eighth grade has been annualizing the Declaration of Independence and rewriting it using today's language. >> Miss Hinton's home room hosted the teachers and staff for a cookie party and a Super Bowl celebration. The students made six 765 cookies and 11 different types of soups. Students are working hard and staying active, but our teachers and principles also continue to work hard to make this a great school year. The reindeer games were next level this year, but this had to be the best part. >> Mr. Castalano had students create amazing diaramas and

122Senor Santiago wowed us with her Day of the Dead activities as she does each year. One of my favorite days of the year so far was when people came to our classes to read to us read. >> Mr. Clary was our guest reader. 143 sixth graders, 146 seventh graders, and 126 eighth graders earned shirts and desserts, the second marking period. And this week, we're having our prime rewards today. Thank you for joining us today. >> Wait, don't forget the great winner pep rally Mr. Rodriguez hosted. >> No, I thought we said we weren't going to talk about that. >> Oh, yeah. I forgot. >> Look, I'm not ashamed that the teachers beat us in volleyball and basketball because next time we're going to take it. Yeah, they don't have a chance, right? At least that's

123what I tell myself in the mirror every morning. >> Thanks for taking an interest in all the great things we do at our school. We'll see you back here on the PV Bears Network in the future. Have a great night and don't forget to wash your hands. >> You're a hoot. >> Just to close, I I want to say thank you to Dr. Gibb and the students at our in-house TV studio PV Bears Network. This is a great new opportunity this year. It is truly 100% student driven and created and uh hopefully um there are some future video creators and producers for Seymour Mac Productions here. So, thank you for your support. >> Thank you. That was wonderful. >> One more item. >> Actually, I have a couple but but not it's not it's not

124mine are gonna be really fast. I do want to say that um when we did do the the video of the first part, we did have students from the high school working uh with Seamware Mac Productions. So, that was very nice. Um uh Mrs. Mail earlier this evening talked about the transfer of money for the high school furniture. I just wanted to bring a few photos of some different items that we're purchasing. Of course, in the classroom, we're getting the desks and chairs and things that we've been getting all along, but we've also um we're getting some different items. So, I thought I'd bring those just so you could see. Um some of the uh tables you see up there will be going in some of the the art rooms and uh different areas like

125that. Um the booth um type seats, they're not going to be that color. Um but we will have those. They're in some of the hallways. And when we do the um building tour in April, you'll see where they are like built into the wall in some of the hallways. And then they will also be in the we're calling it the special part of the cafeteria. The seniors have their own area in the cafeteria. And we're trying to make this really special for the seniors because we feel that they should have that. And if you look at the picture right below the booths, um we have some of those longer they're like a higher table. Those will be in the senior cafeteria along with a banuette and some tables like that around the windows and then

126just some regular uh cafeteria tables. And the seniors will also have an outdoor patio with picnic tables uh where they can sit during lunch um on nice days. So, I just wanted you to see some of the items that we're purchasing that aren't the typical student desk and chairs. >> What was the FCS room? >> FCS room. I don't It's not on. down below the the picture. >> Oh. Oh. Oh. Yeah. We have some tables in that room. Some of the special areas had some different kind of tables. So, in the FCS room, we can't get enough um seats for like 25 kids in the middle. So, we brought in tables that are on wheels. So, when they want to do something that requires a table, they could have that. Uh there's also a classroom

127they could go to, but because we're going to have kitchens all around for the FCS. Oh, family and consumer science. Sorry. >> That's what I'm think. >> We also have >> I thought it was Dr. Conrad's dissertation. FCS. Give me what it is. >> We als Yeah, we also have some different tables like that going in other areas, but that won't be till phase four. >> Yeah. >> Any questions about the furniture for the high school? >> So, do you have any plans with the ones that you're putting up against the wall? I think it's the ones to the far right. >> The far right. You talked about putting up against the wall so you could have collaborative learning in there. Is there an intentions of taking monitors and put on the wall so one

128student could project it there to the rest of the students? >> Oh no, we did it. But that's a great idea. >> I bring those sometimes. >> Yes, I do once in a while as well. See together we Great things. >> No, I mean I throughout the world I've been you know that's it's very collaborative to get smaller groups together to go and have one computer and there it is right there. >> And that's a great idea and >> reminder how cheap it is. It's >> and we might also want to look at that in some of the small group instruction areas. um back there as we have some of those rooms going in as well. I I did have the opportunity to walk around uh today with Ashley and I think everybody will be

129really excited to see what that center area looks like. It's amazing. Um they're already painting in some of the offices. So, it's um >> it's it's amazing what's going in. So, thank you for that suggestion. >> Yeah. >> Any other questions about furniture? Because that will be on for voting voting. >> The change order. I have a general question. Sure. I just don't No, no, it's not about any of this. >> It's about I don't know where this fits into the schedule about scholarships. >> Usually they have Singer by now. Is that going on? >> Um I know that Payton in the guidance office is always on top of this and we've been sending her new scholarships as we get them. I'm going to look over to >> No, no, Singer scholarship. >> They're doing

130they're in process doing interviews right now. Mr. Gorgon actually is sick and He had spoken to the singer scholarship. They understand that so they're postponing. They're allowing to postpone the interviews to bring us back to school. >> Okay. Thank you. Usually it's on >> the agenda. >> Correct me if I'm wrong. There's I think six students that are kind of finalist. Is that correct? >> Finalist. So we're just waiting for Mr. >> They won't miss the opportunity. >> No. Oh, >> they're they're they're hitting Paul. Um so he's been talked about. >> Yeah. >> Okay. Okay, the last one I have um I just wanted to bring it to your attention that I have been working with Mike Sanders on putting a marquee in front of the middle school. I think it's a lost opportunity

131to give information out to the community for people that don't have children here. Um it will be a digital display just like we're going to have at the high school. It is uh 8x4. Uh I know you see it on some polls there. That brick base is what we currently have there. um Bob Hartman from digital scoreboard who we're working with with the football scoreboard, the gym, the high school. This is all going to be the same. This is going to have kids involved in it. Um it's not going to look exactly like that. That is the size. I I had them put the size that you could see on the base that we currently have so you get an idea. Um I'm not going to have those poles there. Um Mr. Smail and I

132are going to work together. Well, he's going to work to put a nicer foundation there. Um maybe he and Mrs. Smail and I can stand on the side and direct. But um uh and we're also working with Dave Co from Mark Fitzgerald's office because Mike and I will have to go to the town shop township for a variant. Um the high school project the the marquee was part of the project. So that's not a problem. But we are not I guess zoned for that right there. They don't think it's going to be an issue because across the street's commercial. It's not like homes are going to be right there. But I think this is a great opportunity. There's so many times things are going on and maybe you don't look at the web page, but

133if you drive by, you can see it on on the marquee there. >> those cardboard signs that we usually see outside that this is going to replace that. >> Yes. Well, >> because they're a little hard to read when you're going uh >> Well, and I through there. >> I put the I put the picture of the current marquee there. I just took that this week and it's no fault of the middle school at all, but we don't have all of the letters and stuff that you can even use for that. So, um, that's why I started going down this road. I was working on it. Mr. Ky thought it'd be a great idea for me to bring it to the board so you knew what I was doing. So, >> so is that dual

134side? Is that going to be both sides? >> And the funds are coming from >> St. Luke's. >> Thank you. >> Okay. Anything else? >> Nope, that's it. Oh, that wasn't too bad. Any questions under education and curriculum? The board. Okay. Any questions from the public under education and curriculum? No. Okay. Uh, moving on to transportation. Okay. Um, I'm going to review. So, we started our transportation contract um, renewal. We started back in July with an RFP process. Um, we did advertise the RFP during the month of July. First Student was the only vendor to submit a bid. Another vendor had showed up at the bid opening but did not submit a bid. Um, Pleasant Valley School District rejected the bid proposal and began negotiations with five different transportation vendors and took into consideration the

135cost to move transportation inhouse as well. Negotiations began in September and ended in late January with first student negotiating the best contract. Um pricing that was uh estimates that were given to move transportation inhouse um came to about $13 million. So it was a huge expense to the district for us to move it inhouse. Um so I have already presented this to most of the board members. Um so these are the contract highlights. It will be a 7-year contract effective 7126 through 6:3023 based on 175 student days. There'll be a 6% increase in the first year, 6.75% increase years 2 through 7. First student will sponsor 10 $1,500 scholarships for graduating seniors each year for the life of the contract. First student will donate $50,000 to any upcoming projects or needs of the district during

1362627 school year. They will also donate $25,000 to any upcoming projects or needs of the district during 2728 school year. Their rental payments for use of district property will increase 2% each year for the life of the contract. And the district will reimburse first student 45% of the daily rate for any virtual/fit days. This is a con. The last item is new for our contract. It is common. Every school district that I have talked to, their vendor, whether it's for a student or another vendor, they're all putting it in. Um, >> do you know what that equates to dollar-wise? >> Uh, for the first year it would be like based on our runs now, $23,500 for the first for a day. What happens if we I mean I see the 175 days that I know

137we all talk about we want more days in school. What if somewhere along the way we ended up getting an extra day or two that bring our students back to is what >> we we'll open the contract back up and the um daily rates will change. >> Um from the if from the time I presented to the board um the rates it was 174 student days and when the calendar got changed to 175 student days for student actually revised those daily rates. >> Okay. >> It only went down by a couple dollars for each area but they did revise them. >> Okay. Um, so in the contract it does say that if we go over the 175 student days, the daily rates will be adjusted accordingly. >> Okay. Yeah. Because you're saying seven years here.

138I was hoping we get an extra day back here or there, but Okay. Thank you. >> You're welcome. Any other questions? >> Do you wish to put that on? >> Um, it looks like um it's gone back and forth between their attorney and our solicitor. Looks like we've reached a final agreement yesterday with all of the wording. So, yes, it'll be on March 26th board agenda for vote. >> Okay. >> Um, and there are some ideas for the donations, the 50,000 and the 25,000, which would answer your question about uniforms. Um, so that's kind of the goal that that would be my suggestion of what to do with that money is since we are in dire need of that, that this money should be designated to the athletic department to replace all of those uniforms.

139All right. Um, I've got too many papers in front of me. All right. Any other questions under transportation from the board? >> Okay. >> Yes. >> Could you do me my a favor? Could you repeat the number for the 45% daily rate that just because my brain went >> 20 20 Thank you. Thank you. Thank you. >> 235. >> Got it. 235. I wrote it down. >> Thank you. >> Okay. Any transportation questions from the public? All right. Um, five minute break or continue. >> Continue. >> Yeah. >> Okay. Um, do we >> see I know, right? >> Have a good evening. >> See you guys. Thank you. Thank you. >> Appreciate it. >> Take care. >> See you guys. >> Okay. Okay, moving on to technology. >> Good evening everybody. Uh as we kind

140of earlier discussed uh computer lease this year is a little bit of a unique cycle where uh we are aging the esester devices that we had. Uh, as we discussed earlier, we're looking to replace 80 currently in use esester laptops uh for staff use across the district. Um, if you guys have been paying attention with the news lately, RAM has been going off the charts with the, you know, tariffs and AI uh boom that's going on right now. So, that being said, we're we're making sure that we're looking at pricing very very carefully to make sure that we are getting what we need to make sure we're supporting the staff that needs the devices, but also being fiscally responsible. So, that being said, 80 devices are what we're looking at. We're going to be starting

141to uh get our quotes coming in shortly. Uh we've already started reaching out to vendors to start finding out what the pricing is. Obviously, it's going to be a little bit of a touch point because of how much it fluctuates, but we'll be working with them to make sure we get the best price possible to replace these devices. Um any questions as far as the LA staff laptops. Okay, cool. Uh moving on, we're looking also at 300 kindergartener Chromebooks. This will kind of fall in line with our refresh for the kindergarteners. Um, again with our alignment for our refresh cycles, we're only needing 300 for this year. Again, same thing with the ramp uh increases right now where pricing is very very uh volatile at this point. So, we're going to be reaching out. We're

142actually exploring other options as far as looking historically, we've always used HP, but we're also looking at Lenovo, Dell, any others just to see where the price points are to make sure we're getting the best deal. Uh, any questions in regards to those Chromebooks? >> So, are they going to be touchscreen? We're looking at both options, touchscreen and non-touch. Again, pricing is definitely going to be a point a factor in it, but we also want to make sure we're meeting the needs of the students and the the teachers. >> Um, well, durable in which sense? We've seen Chromebooks where screens uh typically the touchcreens can be more durable because they have a better glass on them, but also we we have to factor in the chassis, the bezel, everything else because we've seen many many

143different ways these Chromebooks have gotten damaged. So it's just not the screen. So but we also like with the kindergarters, we do encase them with a heavier duty case. So our breakage is down at that lower level just because they are our younger students um don't don't seem to be more of the physical nature, more of the you know technical issues that may be happening. So those are two those are pretty good down at that level. >> Thank you. >> Yep. Okay. Any other questions as far as devices go? All right. Moving on. Um we uh I want to also mention about something that's coming down which is a federal mandate. It's the web content accessibility guidelines. Uh this is something that's taken effect for us next year uh April of next year. Uh basically

144it's going to it's the accessibility of bill for us to for people with visual impairments to see our website. So essentially by making sure that we're being proactive this time around even though we have a whole year it's going to safeguard us from any kind of legal actions that if we're not keeping up and making sure our website's accessible to all people that may have disabilities seeing it with their eyes. Uh that being said, we started the proactive approach of reaching out to our vendor to do a report to make sure that everything currently is compliant. Uh with our selected vendor, which is Final Site, they already have baked in accessibility options. So anything we're using within it when we add elements and stuff like that, they're already baked in with accessibility. So a part

145of that, we've also have a service with them called AudioI, which also includes the ability to monitor and make sure everything stays compliant. It actually has the ability to fix minor issues if it notices right away such as color contrast or things like that. It could actually make those adjustments. On top of that, it actually also gives us a report of anything that it can't fix. So, we can then go in and fix it ourselves. So, we have uh so with the baked in uh elements that are already there. We have these reports that we're going to be looking at with them. And then we also have audioi that's constantly fixing them for us. Based on the reports of all of our buildings or all of our web pages for our buildings, uh everything the

146lowest one we had was a 97%. Everything else was about 99 uh percent right across the board. So, we're looking pretty good as far as where we stand currently. Now, moving forward, continuing with the proactive mindset, uh we're going to be hosting the my team and I will be hosting a website training for our office staff that monitor the website. That is going to be the biggest component about this accessibility. The elements within the platform will always be accessible. It's the staff that's adding content that we have to make sure stays accessible as well, such as including alternative text, other metadata tags, stuff like that that the system will not be able to do. We have to do it ourselves. So, we'll be hosting that um on the act 80 day and then also be

147recording that video so this way our staff can have that as a reference. Um, aside from that, we also will be continuing uh my team and I we try to meet at least once a week to review website issues, but this will now be a part of a monthly review just to make sure that nothing's missing. The one thing I wanted to stress about this whole guideline thing is that it's more so that it's not a I got you kind of scenario. It's more the fact showing that we as a district are making the attempts to make it accessible. It's never going to be 100% because there might be something that pops up that may not be accessible at that moment in time, but we already placed on our website if you notice anything. Here's

148how to report this so we can run fix it ASAP. So again, it's that effort that we're putting into and with these uh already what we place. In fact, I believe we are more than uh accompanying that. So, any questions in regards to the website? Okay, cool. And the last item for tonight I have is uh -ate PEPA mini bids. Uh there are two projects we're looking to use our new fiscal year for. The first one is going to be finishing off the uh Ruba access points over for our PVE. Uh we've already sent out the the PEPM request for those and we just started getting them all back this week. So, we're going to be evaluating them along with the PVE wireless upgrade. We're also looking to upgrade old switches that are throughout our

149district. So, this will be across the board here. Some of our aging switches are all the way back from 2016. So, they're getting to the point where they still work, but while we have the -ay funding for it, let's get them upgraded. So, this way we're getting newer equipment and less chances of outages. So, both of those bids will be coming through. Um, right now, as it being a Pepa mini bid, it's going to be at the lowest price as far as product wise. So, we're just making sure we're picking the vendor that is coming in at the lowest price, and we'll be presenting that at the next board meeting. Any questions on either of those? Okay, that's all I have for tonight. >> Thank you. >> Welcome. >> Any questions from the public on

150technology? >> Okay, moving on to policy. >> Okay, so uh this evening there are six policies that um just wanted to revisit to see if there's any questions about. Our goal is to have them on the next board meeting for second reading and approval uh on March 26th. off. Quiet. Any questions? >> Okay. >> All right. >> Yeah. >> Great. What? >> All right. Um, so the next thing is the alternate um income form. So, this was a form that we were um asking our parents to fill out because uh when families fill out the form, basically it helps the district to receive funding uh for new technology, library books, and specialized school services. Uh to date, we have about uh 1,977 families that we are hoping that will still fill this form out. Uh

151I recently sent out a phone blast uh on March 2nd and from that we had an additional 138 responses. So again, you know, a slow trickle, but uh the goal then is for me to send out uh other original um notifications to families just to encourage them. Uh you know, because of the free and reduced lunch, oftentimes uh parents might not think that it's necessity to fill this out, but it really does help out with some of our additional funding. So, just want to bring that to your attention and just inform you uh additional uh attempts will be made to um get that information so we can help our uh future finances. All right, any questions about that? Okay, moving on to March Denim Day's uh school scholarships. So, this was really exciting. I had

152an incredible uh staff member that came to me and said, "You know, we're doing some great things uh raising about $29,000 annually to different uh organizations and programs throughout our community. What about our students?" And so, um the idea was pitched, you know, could we maybe do a monthly dress down for our students? Well, what will be listed on the upcoming uh board meeting would be uh a scholarship that each of the four school districts would be able to present uh through um you know an equitable um distribution of of the uh you know broken up into the four schools where then scholarships would actually be able to be presented and selected from individuals in that group. And my stipulation was that it had to be one administrator, one support staff member, and one professional

153staff member. That can change annually, but the idea was just to garner some input and feedback. And the win is that obviously the money is going back to our students who will be graduating for the class of 2026. So, wanted to bring that to your attention. Uh we're really excited about doing this and actually doing this for uh several years to come. I think we might have to do it on an annual basis uh as I understand but you know hopefully uh I I can assure you we'll keep this momentum going. So any questions about that. >> Okay. >> Any questions? >> One each school or two graduate >> one each uh so one from each school to one of then the four graduates. So >> graduates. >> So four different graduates would receive one

154from each of the buildings. Right. Thank you. >> All right. Great. >> Great. >> All right. Moving on to uh virtual uh days versus um FID days. So, we had a really good conversation at the last working session and I did some additional research uh through Mark's office, obviously with our IU, with our superintendents within Monroe County. Um and it does turn out that there were some modifications to the school code last year. So, uh we have basically two options on the table, right? Uh we have the option to um use a virtual day pretty much anytime we want, but obviously we're going to have guardrails on that. Um or we could look to have uh apply to PTE for FID days in which we would be provided if we meet the criteria with a

155limitation of five each year for the next five years. Um certainly you could do both. Uh but as you can see what I'm looking to recommend would be uh to forego the fid days and actually go down the path of using virtual days uh within specific parameters and I just want to um address that. So under virtual days they could be used by the district for any reason um at any time. There are no contractual obligations which is an important piece to remember. Uh they should be limited as we typically only use three per school year. So when we were talking about transportation, you know, we probably have to keep that in the back mind that about 60,000 set aside and Tammy and I have already talked about that um of what we would basically

156project uh you know as a set aside for the budget. Um obviously with the virtual days since we don't have a contractual obligation on page 20 of the CBA that talks about an agreed upon um uh u schedule for that particular day. It allows us to increase instructional time. Um, and I will tell you that obviously we have the current FID day or remote instruction day schedule as is. Um, and and I appreciate the board allowing us to continue that, but as I promised you a few months ago, I said I promise I will not come back proposing the same um, schedule. And actually what you see later on is that we're looking to go typically from 2 hours and about 40 minutes of instructional time to about 4 hours and about 5 minutes. So

157almost doubling down on the amount of instructional time which to me is is is a very valid um to go down that path. Uh we have had some discussions about you know back and forth. We've tried to come to a middle road. Uh, and we've had great discussions, don't get me wrong, but it's just that the agreed part I think is really difficult because we're not getting there yet. Uh, so as you can see, I wanted to just also address too, if we were to go down the path of a virtual day, what I would like to kind of uh use as as basically our guard rails is that, you know, obviously we could utilize it for a serious safety concern. Um, I apologize. That is my kids bedtime. So, >> kids bedtime, >> you

158know, it's just, so anyways, uh, but we can use it for serious safety concerns. Uh, we could also use it if we're seeing, uh, hazardous driving conditions. So typically a lot of school districts including ours are saying that if there's going to be ice or there's going to be uh potential you know to really interfere with transportation of students um 1 to 3 in or so a lot of schools will usually pivot to a virtual day. Um obviously you know and I've I've I've said this that if we're getting four to six to 10 in uh we're looking to do a traditional snow day and that just makes sense. that was also shared recently under the safety and transparency our weather decision-making process just to remind parents you know why we're making certain decisions how

159we're making it and things that we're really considering uh but ultimately as you can see uh through this schedule there's a significant improvement and the other thing I just wanted to talk about recently was that if there was a potential need um for a uh staff professional development and and we know that the state is constantly changing changing um for going the FID route and going to the virtual route. We could technically embed um an hour to either collaborate with our staff or to have time for professional development even if it's virtual which I think would be incredibly powerful. So uh just want to see if there was any questions or thoughts uh regarding um the virtual days versus fid days. Well, thank you for listening. >> Because the what was working, what was not

160working today, I'm glad to see we're making those changes because I see how is working at home with two of mine. >> Um, couple questions I have. >> Sure. >> I noticed here we have transition time for high school, middle school, and uh, PBI. >> Yes. >> 775. Right. >> Because they have shorter legs. You think they would get more time as opposed to the seven minutes. That's 14 minutes of educational time we can gain back. Yes. >> Um at the high school and the middle school, >> right? >> So I just was there a rationale for >> there there wasn't um I mean that that certainly uh can can be adjusted uh and and I just wanted to present something that narrowed the scope because I believe um previously or what what's currently now

161is maybe like a 10 minute or so and and it's it's much longer. So certainly, you know, we want to be mindful of uh staff member to, you know, use the restroom students, but I mean I I've literally seen it where kids are like, "Can I use the restroom?" And you're at home near your virtual learning. It's like, "Yes, you can go." Like it's it's okay, right? So So the learning will continue. We just need you to get back here like as soon as possible. >> No. And I think the pause is is needed, right? You need to have a a pause from it's not just continuing all the way through. I'm not trying to say we need some transition from period to period 100%. >> Right. >> Um >> but we can we can

162make the adjustments. So yeah, I'm just I just thought it stood out. >> Yeah, absolutely. >> Um prep time, is that contractual an hour? >> So, uh it's interesting. This was uh something that we were originally doing. They they do have to have prep time equal to uh one period. One period at the max right now is about 48 minutes. So what we did uh most recently is that because of that potential lastm minute pivot, we wanted to really frontload that prep time in the beginning of the day. I would say this, I mean, as a former teacher, yes, you're going to need some time to move your plans online, but most of our teachers are teaching from PowerPoints and it's already online, so it's not a hard drag and drop to, you know, continue

163that learning. Um, but yeah, I I think that that the fact that it's happening only three days during the entire school year, we're not talking about teachers, you know, not getting their weekly prep time. I mean, even if this happens on one given day of one week, you're talking about four uh two and a half to four hours that they're still having to do uh or have the ability to do prep time um for future lesson plans and so forth, grading, things of that nature. So, I think by having the hour, it it really is palatable the feedback I've gotten from our our teachers and staff. Um, I'm sure some people wish that it was more, but I think I want to focus on the instruction on that um very quick pivot that we have

164to utilize. >> And then the individual learning staff, uh, professional development time, is that open hours? Can students connect with their teachers? and and yes, so that that was the initial intent was that um students would be doing the work and again at different grade levels um you know my goal because we're increasing instructional time would be that part of the lesson is not only the lesson itself but just the opportunity to start the work um with the intention that if for some reason students are struggling at the end of the day they could certainly circle back around to those teachers. Now, let's just be honest. The um this could be, let's say, for teachers, but let's take um the staff PD piece. We've just had some recent conversations about what are we doing with

165our counselors in the middle school and high school. If a kid comes in the middle of the school year, are we counting previous credits or not? So, when I talk about staff PD, and this would be for professional staff members or our nurses, they would still have that ability to do that because they're not answering questions. And I think it's more of a you know um what is the need of the building of the uh instructor and there are going to be some courses that I would like to prioritize that um open you know ability for students to do the work and then ask questions but I also think it really affords time strategically for some staff members to have that professional development. So it's kind of a you know to be discussed with the

166administrator before we implement the day. So, >> so you are saying that that period is open for discretion of the administrator or you if they need to do any professional development. >> Uh I'm saying that I I think we need to do pre-planning where >> I'm saying it's not just because you're saying it's there. You're saying that it's that that that everyone knows this is your prerogative to ask something. >> Well, not necessarily. I think it's my prerogative to increase the well but just to increase the the instructional time. But I think you know your non-instructional professional staff like I mentioned I think it needs to be understood that on these days we're going to be looking at policy or we're going to be looking at other things because my nurses and my counselors are

167not going to be in the classroom. Um I think that's again further discussion because I do think let's take for example like AP courses and let's say the um virtual day was occurring in the uh third quarter. I want to make sure that there is that instructional time because we know kids are going to be taking the AP test in the future. So I don't want to pull that teacher for professional development when they have something coming up. So that's why I I it needs to be a collaborative effort between the the timing, the staff, the teacher uh or professional staff member and the administrator. So >> does that open us up to any contentious >> grievances? >> I wasn't going to use the word Don't I don't think so. And and you know full

168transparency I mean where I'm getting stuck is this notion that um literally you know the split between two hours and four hours is 3 hours but then 3 hours in a most recent conversation is not where everyone wants to be and that makes it very difficult. um the virtual day. No. And I would say specifically because it does not it says specifically on page 20 of the contract um that the state or the district may use state um dedicated um fid days because at that time of the contract and again unbeknouncsted to me I didn't even know virtual was on the table. Now that I have the option to get more um academic focused on a virtual day, we have our prerogative to implement that as such without any um um issues. And I will

169say that speaking with my colleagues even in East Strawburg who Maggie always does a virtual day, there haven't been any contractual issues and I've looked at their contract as well. So >> we should be in a good spot. But I will say that after this conversation, you know, I I will be having conversation with uh Mr. Jarro just to say, hey, here's what we're looking to do and and always welcome his feedback too. And I think he would agree that uh we want to make sure that we dedicate some time. We might need to make some um slight modifications, but I think this is a really good template of what we want to implement. Um yeah, so >> I just have one. >> Oh, go ahead. >> Oh, okay. So for that last hour, would

170um our counselors be able to meet with kids if they needed to and would the teachers be able to meet with struggling students? >> Absolutely. I would say that you know >> for whatever various things counselors needed. >> What I'll say is this the literally the staff PD aspect of it came to us through some discussions that we had I think yesterday. So it was never part of the original plan. However, I being, you know, around the block a couple times, I know that if I don't specify what it could potentially be used for, that's where I might get a grievance to say, well, you said it was it's it's like the prep duty, right? You know, if I say prep duty and I gave you prep when you were supposed to get duty, I'll

171get a grievance, right? But if I say prep duty, so again, we've learned a couple things. I don't foresee us having a high need to do staff professional development. And I will without a doubt tell you that the focus should be on the students whether that is counselors. We're talking a little bit more about speech and I know that that's always a challenge as well and it's certainly not the most ideal situation but if that's going to help um you know some of our students because we're required within a set amount of time to provide services maybe that's something we can explore. So again, I'm very open to uh the concepts, but the intention is really to be focused on the um uh individualized learning and you know, the support from our professional staff and

172if there are times where somebody misses a particular training and they need to catch up on that um professional development or depending on it. I mean, you have to think about it, right? So what if we had uh like a few years ago a virtual day in the third day of school, right? I I what if you have it on the last day of school? So I think just because of different timing, we have to be open to what's the most impactful thing we could do at that moment in time. >> That's what I was going to say. If if something happens in May, like the old days, I won't mention what used to happen. Well, then there was no school. But here at that time in May, >> you could just use, you know,

173as a professional development type thing. So like I said, wording in there, let's make sure we get every option that's possible for that. Thank you. >> I just have one comment as a sitting member of the citizens advisory committee. This was discussed at length and one of their questions to John and I and Matt was, is there a way to hold the teachers accountable for these kind of days? Can you follow technology? Is it because it may only be two or three days? Are you okay with letting that go? >> Yeah. So, I would say that um I mean even with the uh the the classes running, I know for an absolute fact our administrators are popping in and and again, it's not it's not from the level of we don't trust you. It's from

174the level of like, hey, is there anything that you you need? You know, are the students checking in? Do we need to send out a quick phone blast to the 12th grade because it's now senior skip day? Like, right? Those are things that are realities that we have to kind of address on as needed basis. So I hopefully that answers your question that you know we just want to um you know make the adjustments as as needed. So yeah. >> So we will not be applying for fid days. >> I would recommend uh that we would not apply for fid days. Um and I would recommend that we would then um implement virtual days and certainly I'll have further discussions about this. Um, and then once that occurs, I'd like to circle back around to

175you. Now, mind you, the FIDAY application um would need to be submitted by May. So, I'm bringing this to you in March because I just wanted to make sure and kind of get a feel for what direction we wanted to head towards. Um, but I I'm pretty confident that utili utilizing a virtual day, utilizing the fact that we haven't implemented really more than three, but the one year where we had two other safety concerns, um, it's very few and far between. And I think this gets us to a higher level of learning when we physically can't be here. But you guys know me, 10 times out of 10, I I want us here. And I there were some bad weather calls and I can't do anything about that. We can't do anything about it. But

176um I don't know. Sometimes I kick myself and it's like why why do I even watch, you know, because but but we're trying to be safe, right? >> I just don't even get a So yeah, but um just am I good to move forward with um uh virtual days? >> Yes. So >> Okay. >> Why is why are we questioning if we're doing fid days or not? That's what I'm unclear. >> Not applying >> because you're I have So yes. So uh so for fid days I would actually have to apply for them. >> No, no. I'm saying why are we why are we think why are we even entertaining the thought of doing a fifth day when we we don't want to >> I just wanted to make sure that everyone's okay >> I

177know but now we have the option of virtual day we don't have the day >> and by not going the food day route we're actually taking that off the table as an option which forces us to have more screen time for the kids virtual days >> absolutely >> yeah I I just don't want to add you know having other conversations where it may be beneficial for someone to have a fid day versus a virtual day >> yeah I'd rather just do you virtual or we're here like >> Yeah, I mean I think that's what Well, the board sounds like that's what we want. >> Sure. Okay, perfect. Great. Thank you for that direction. >> Tammy, I just have a question and I did go back and look at what verbiage you had under transportation. So,

178>> okay. I wanted to make sure I saw it there in your presentation, but I I just wondered. >> Okay. Just wondered. Okay. I recommend I recommend we just not have another winner like we just had. >> I'm kind of thinking of a more creative uh terminology that is not either virtual or fid. Um so if the board would like I could maybe come up with some creative names um and you know forego contractual obligations as they are defined very clearly. So if if again kind of joking but kind of serious. So, uh, let me know what your thoughts are. Maybe text me. >> Sure. >> I'm just trying to be creative, that's all. Just thinking, you know, there's there's options out there. So, Jan has question. >> I usually find when somebody tries to

179get creative, they usually get their fingers. >> Yes. That's Well, that's true. That's true. Right. Right. Yeah. >> Language is key. >> Yes. >> Dr. We have to write policy then around this. And you did mention about it being modified school code. Is there a section to that that >> it's uh it's it's actually rewritten in the school code as as was described to me from uh >> act that was put in 25. >> Yes, I I don't know the exact Yeah, but but I do know because and and actually part of the concern that I had is where is it written? Who said it? Is it is it is it misinterpretation of something? Um but I've confirmed with uh multiple authorities that that is actually um school code. That was something that was adjusted.

180I believe it was last year in terms of the language for that. So um in terms of policy it doesn't necessarily uh have an implication of policy I would say it's more of a procedure. So I think the procedure is something that I think we need to make sure that we thoroughly define. So even from an AR perspective we can always embed that. Um usually I do kind of put those ARs from an instructional piece to say this is what the pivot would be to a virtual day. Here's what the schedule would be. And frankly, I put that information out um well before the school year begins because I want to make sure that our staff knows exactly who should be here when and how. Uh and then also what that schedule looks like. So

181definitely I'll make sure we communicate it out though. >> Okay. All right. >> All right. It kind of C and D were rolled together. So we'll move on. >> All right. >> So uh these were some notes I had for um cyber charter residency verification. So, you know, as you're aware, on February 20th, well, actually, let's let's back it up a bit. Um, Act 47, which was signed on November 12th, 2025, um, had focused on some very clear expectations for, uh, cyber charter schools. In so much, they talked about one section of it, which, uh, is the section of residency verification. On February 20th, PTE created a required document for parents to complete and verify residency um with students that you know allegedly live in a school district. And the school district is obviously on

182the hook for paying uh the cyber charter bill. By March 1st, we were supposed to receive the residency verification from not only the parents directly to us, okay? But we were also supposed to receive um a um validation from the charter school that's sent to us that confirms that they received the residency information and that that student resides within our district. Um, I'm going to say this number very slowly because it's important to understand. We have 44 students in Pleasant Valley attending cyber charter schools as of today. Right now I have 48 that is 11% 48% of the students that I'm being build have shown proof of residency. This is intolerable. Um the current special I'm sorry the current rates for our district we pay $13,586 for a student to attend a cyber charter school.

183And if that student has an IEP and is deemed special education, it's 25,67 I'm sorry, uh $25,679. Okay. Ultimately, what this means is that I am paying a minimum of $13,586 times the $356 students who currently have unverified that they um allegedly live in our district, which means that I'm paying $4.8 8 million for students who apparently reside in our district. Now, let's be clear. There certainly are students that reside in our district that attend these cyber charter schools. But I am not going to pay a bill if you cannot play by the state law, which is Act 47. This is an actual law that I have people breaking. Okay. Um I and and as you could tell, I'm pretty fired up about this because I've been spending the last couple of probably weeks. Um

184you know, looking at all of the things that uh are the expectations, right? We have expectations with Act 44, which is notifying parents if a weapon's on school grounds. Guess what? 500 school districts comply. Cyber charter school, you don't have to worry about it, right? Because you don't have school grounds. But yet you can't fill out a form which is right now two weeks late and I have three schools and I'm going to name them because I have more than 10 students in each of these cyber charter schools and I have not received one shred of information from these individuals and those schools are as follows because we want to talk about trust and transparency. Here it is. Okay, those schools are let me just double check right here. Um, >> so can we stop

185paying? >> Well, that that that that's where that's where it is. Let's all ask the same question. >> So those schools are PA Cyber Charter, PA Leadership, and LV Charter Arts. Now, I can tell you without a doubt they will be getting a letter from my office tomorrow and also to the Secretary of Education at PDE as well as PTE informing them that they have obviously broken the law that they have not verified after a 10 days and 26 days after receiving a document to fill out. So, I refuse without a doubt to pay. Now, here's where the problem's going to come in. And Tammy and I talked about this. What's going to happen is the state's going to come in and they're going to say, "Well, you know what? You have to pay them

186and we're just going to take it out of basic ed." That's actually I would consider it unconstitutional, but you actually can't take that. And here's why. Part of act 47 allows me within 10 days of receiving um verificate or a letter saying that a parent resides here that I can challenge that. However, it's very clear that I have uh during that challenge period, I am still on the hook to pay. Here's my question to you. How do you challenge something that hasn't been provided to you? So, I am literally putting a stop payment on this. I'm reaching out to Nathan Mains at PSBA, um executive director, um Sher Smith at PASA, and I will be contacting any other PE groups that I possibly can, uh Paso being one of them, to say I absolutely refuse

187to pay. I will be on the phone with Mark tomorrow. I am not paying $4.8 million if you can't show me a piece of paper that not only says that you live in my district, but that you can't even show me where you reside. And by the way, just because you say your kid comes home and sleeps here, if that's not where they're primarily sleeping, then guess what? If it's not where you rest your head at night, we're going to have problems. So, our next steps as a district are to certainly f we have 404 emails, actually 356 that will be being sent tomorrow. Okay. Once those emails are sent, I'm expecting a few that are undeliverable, right? And then we're going to be making phone calls. Okay. If the phone call doesn't work and

188the email doesn't work, I have an incredible police and security force that's just going to happen to go and do some door knocking because I want to find out if these kids are actually in my district cuz I'll tell you what, and I'm going to tell you this right now. I found one earlier this year lives in North Carolina. The daughter has a North Carolina driver's license, yet I'm still paying the bill. I can tell you I can get a private investigator and I would save tons of money. So, there are some next steps that I'm looking to pursue. And again, whether they're discussed uh contractually through uh executive session, but I absolutely refuse to pay for ren services rendered that weren't rendered for students that allegedly live here that we know unequivocally do not

189live in our district. I I absolutely refuse to. And and I'm sorry, I know I'm get getting hot, but the reality is like I I refuse to pay. So, that's where I'm at with this process. I know. Um so those are the the steps that we're going to be doing. Uh and and again the letters that will be uh sent tomorrow as like my number one priority. Um on on a positive note, okay, let's uh cyber uh curriculum committee, we've been making some really great strides with that group. And so right now for our cyber program in grades um actually uh basically we run our own um cyber program in grades K through five, we're going to be rolling that up to sixth grade next year for our Bears Academy. Oh, and by the way,

190our graduation rate for Bears Academy is at about 90%. And all of the cyber charter schools are at 60%. And if you don't believe me, check the stats, okay? Um flip a coin if you want, but it's your future. So with our future and our kids uh we are going to have our kids be successful and actually that's predicated on the fact that our teachers and we're looking to integrate them in grades six and seven to teach um the Bears Academy students for next year. So something we've been actually doing um for the last few months. We've had about six meetings or so. But I think again instead of paying Senica Valley teachers who might not know my kids as well, I want our teachers to be in the fold with knowing our students and

191being able to support them. Um, obviously my goal is for all of our students to be in brick and mortar. there are some medical and other um circumstances in which that's not you know in the best interest of students and families but I certainly want to offer uh another alternative and certainly a much better alternative than anything else that any of the um uh cyber charter schools that that are are doing right now. So, like I said, there is a plan in action. There are some things uh you know, definitely working through the system right now. And uh there's some state uh violations that are going to be uh dealt with, I hope, uh because you can't hold somebody accountable if if you don't um actually follow through on what the law is. So, hopefully

192some people um and higherups in PTE are listening because if I'm at 4.8 8 million and there's roughly uh a couple billion dollars being stolen, I'll call it, um from taxpayers. I'm pretty sure that I have 500 499 other colleagues that would probably get to my side to say this is highway robbery and this has got to stop. Um the whole reason we have Act 47 and that law came to be was the level of accountability. And if somebody is going to be so brash to not even communicate to me and to not even provide me with documentation as per law, you are direct violation of the law and there are consequences for that and I'm not going to sit back anymore. So just want to let you know >> I've got a question for

193>> the calm one. >> Well only because I know you probably can't answer. >> Sure. And it's because you're not in the account. >> Yes, of course. >> But from a legal point of view, based on the amount that's allocated from the state, based on our student population, if we find, let's say there's 40 people out of this 400, 10% >> I would say that >> that don't live in the district. that changes the number of students we have. Does that change our calculations for the current year of funding? I know it'll affect next year's funding. >> Yes and no. I remember and I know you know this very well, the hold harmless. So, we can't get any any less than what we're getting. We just might not get that $300,000 increase moving forward. >>

194Yeah, that's that's what I'm thinking. >> Our increases are so minimal from year to year. Like last year it was 225 projection for governor's budget right now is 360 for the 2627 school year. Um but the hold harmless we don't get any less than what we're already getting. We just may not get those increases. >> 40 students isn't going to be that much of an impact and I know it was just an example. >> For example, they they can prove that the last three or four years and we've gotten a couple of increases along the way. Can they take those increases away? That's the focus of our >> No, they can take they don't have to give us more moving forward, but they can't take the ones we got away. >> You're welcome. >> So,

195if they did find out there was 40, then we don't we don't go after them, but try to give back money because they've been a whole half a year that we've been paying for them. >> There actually the law, the new law doesn't address that. I would try in the reconciliation. >> I think that's a question for a lawyer, >> right? I'm just saying it's something I >> I don't want to over >> No, that's also money not going out to 13,000 >> times $20,000, >> right? And and and I think that that's a pretty good projection. That's actually I had 40 to 50 students is what I would project. I definitely think there's a problem with the lack of accountability for people to submit this documentation on time when it's due. However, being a

196realist, I I actually have a projection of about 50 that I believe are no longer in the district. So, >> and it's it's not beyond >> conceivable that of course. Yes. Right. >> So, has any cyber charter submitted the paperwork? >> We have gotten some paperwork from CCA as a slow trickle. Um and but not everyone and actually for CCA um I think yeah Lauren said maybe around 20 out of 100 in that ballpark. >> So we're talking about again a very small percentage uh you know 11 total 20% from a particular um cyber charter school. So >> yeah. >> So and and certainly I I I would tell you that before I send anything to um some of the higherups, I may uh advise or at least seek advice from my executive cabinet team

197as well as my solicitor to make sure it hits home. Um so I don't want to sound brash, but as you could tell, I'm pretty frustrated and and again, you know, our our our district should be frustrated that um that this has happened. It >> it's just it's just a shame. Um, so but but again I just with those changes I I was very hopeful that things were going to change. I hope that what we're seeing now is going to be different than I get that November first count. I hope that I get it more quickly. But at the same time, if we're in the same holding pattern and you know people are just dragging their feet without any accountability, we're going to have some issues. So >> well the the reporting rule has given

198us some ammunition to >> right >> to hold our feet to the fire which >> we didn't have good access to without spending a bunch of extra money on our part. >> Yes. >> To verify all. >> Y >> All right. Okay. >> All right. And then the last part. Um so because I do want us to be out of here before 11 o'clock. Uh I'm not going to go into uh the presentation that I I was able to present last night. I I wanted to thank uh Mr. Jazinski because he had asked if I was able to come to assistance advisory committee. I was happy to see um you know we had uh Ryan O'Keefe there, we had Diane Surface, we had Sue Kresky obviously um you know we had um uh Denise there

199as well. I mean and and it was just it was it was a really Oh yeah, and Janet was there too. Thank you. Yes. and and uh it it was just a really nice um opportunity to uh talk about, you know, kind of the the trials and tribulations, some of the challenges we had in the beginning, uh you know, some of the progress that we've made and some of the updates. And again, there's still more to come, but it's really nice to talk about what the future outlook is, what are the uh pressure points, and how are we going to navigate the next uh you know, years down the line. So I just was uh happy to have that opportunity and um you know it was it was very nice to uh see board members

200come out and and to hear that discussion. So >> it was great. I mean, I just I'm sure the same with the those that were there that if more of the community needs to see this to understand what has happened along the way and what how it has progressed and I guess that's most disappointing to me because I wanted this I wanted that type of committee to be something where we had the community to hey you know we preached for years I sat on that side hey have something to us to get there now we finally get here we get it and we look out there and We saw besides our board members and administrators, three people from the well, one student and two two community people and I hope people are watching this because

201you really need to read this and see what's going on. Um, and you know, make make your own conclusion, but the idea is that we are going forward. Is it as fast as we want? Well, nothing's ever fast because if you go too fast, you're always going to trip over something. Um, but I I think this is a good thing for those people who haven't seen it. they need to really take a look at that. Thank you for that presentation. >> Um, I do have an announcement I'd like to make. Um, the Pleasant Valley School District Board of Education is pleased to announce that we have reached an agreement on a new 5-year contract with Dr. Conrad. This agreement reflects the board's confidence in Dr. Conrad's leadership, and our shared commitment to continued stability, academic

202growth, and the long-term success of our students, staff, and community. The contract will be on our March 26th agenda for approval. >> All right. Any questions on Dr. Conrad's section? Okay. >> No questions. I I think just the the passion that you brought there. That's the superintendent I want to see. I appreciate that. Of >> course. >> Um any questions on anything under the superintendent section from the public? So when the when the contract >> July 1st 26 >> this year yes >> and this current contract ends in January 27th >> December 26th >> December 26 months ahead No, no. He He's always gotten his uh raise at the end of the school year. >> The same just the contract >> four months earlier >> just to keep us all >> I'm honestly unsure why

203it was ever set up that way. >> Well, that's because when he came he he was hired. He came >> because this is now aligning with what >> it's aligning every contract to begin July 1st. >> And I'm not going to go into any more really details about the contract. It'll appear I think. What is it? It comes out Monday. Is it t Monday or Tuesday prior? No, it's got to be Monday, isn't it? >> I think it's Monday. >> Monday at four o'clock prior to that March 26 date. Okay. >> I didn't talk about murders, but verification service. Are you talking about hiring a service to >> So, right now, no. Um, there are school districts out there, uh, Pocono Mountain, uh, in particular, that I know uses a particular service. Um, something that

204we've talked about within RIU, so I'm pretty sure other superintendents are tapping into a bunch of services and you could imagine now there's a a market for verification of that. Um, so there are some that exist and there are some that are um beginning to emerge. So that is something that we could potentially look to explore. Um, I I can tell you in my past I we have hired uh private investigators when we needed to because the um you know changeover of a couple thousand versus the cost savings of um you know tfold of that it it's it's a worthy investment. um we're not spending any you know uh financial resources at the moment uh because I do think we have a number of things we can do in-house and I hope that there will

205be that accountability and I should hope to see more of those documents coming through albeit they're late um but you know that's where we're looking to do in the future if needed so all right moving on uh anything under security Okay, we did athletics already. So, we're up under other and uh I was asked to add communication to the agenda. So, um anyone like to speak on that topic? Okay. hearing of no one. Then we'll uh turn my turn my page. >> Well, I mean, it had to be put on here for a reason. >> I was >> So, whoever asked, we should discuss what the concerns are. Um because it made it this far to the agenda. >> I don't know. That's why I'm asking. I'm kind of confused. >> You had asked for

206it to be put on. >> I did not ask for it to be put on. Okay. >> Communications, but that wasn't my intent. >> What was your intent? >> Talk in the back. >> I don't think it's a I don't think it's an an issue that can be talked about in the back. >> Yeah. >> The communications I sent I you there were communications sent out. Response send response sent reply. I did not suggest for it to be put on the agenda. >> Okay. Then we have the West. >> Oh, yes. All right. The last item is the PVE parking safety and accessibility proposal from West End Soccer. >> Who's taking that? >> So, I uh we're looking around. So, uh so I I spoke with Robert. Um I was hoping that he was going

207to come here. Uh long story short, I think you saw some of the communication uh and and again because we uh the West End soccer utilizes PBE in the fields. He had just propo we he and I spoken a couple of times. We just want to keep our students and kids and our community members safe. I think there have been some issues in the past with parking, double parking and things. Uh I and and ultimately my suggestion to him was you know let's kind of uh get our police and security involved so we're aware of what are the pressure points over the weekends people are parking in the appropriate locations. Um and where it basically ended was that uh if there are issues that he and his organization is seeing to please let our security

208know they can take pictures obviously you know we can take it um hopefully to a very calm like let's you know fix the issue but there may be some individuals that um you know are addressed a little bit differently if there's continuous violation. So other than that I mean I think we're we're excited for the students. I'm certainly excited for soccer, you know, here. So, of course, but at the same time, uh we just want to keep our kids and community safe. So, I will keep um uh this on my radar for uh Robert and if there are any questions from him, certainly I can uh bring those to the board at a later time. So, that's all >> Dr. >> Okay. Great. Does that go on the board to vote on that letter that

209was written or >> No, that that was just an ask to um speak here this evening. I thought he was planning on being here. Maybe not. >> What was that word? Am I What was that word in there? Like they wanted >> What was that one word? And I never looked it up like >> Were they asking people to apply for something? >> Yes. Yes. Right. Right. >> But that wasn't a >> We didn't agree to that. No, we didn't. And and what we have Yes. And and uh what we did say is maybe, you know, if their organization were to purchase cones and horses, um as long as it's not going to interfere with uh you know, egress and and traffic flow, then certainly we would be more than happy for them to set

210it up. And that's all. They just wanted to be careful about that. they had some issues in the past with people double parking. But again, you know, if that's the problem, then maybe some of the other individuals in the organization need to kind of like facilitate what that looks like by the bus parking lots. So, um, other than that, I think, you know, we can be in a good spot. He just wants to keep everyone safe, that's all. So, yep. >> Dr. There was a other thing that's Eric Forsight for the public relations person >> supposed to give that to it now. >> Okay. Yeah. Thanks. >> Okay. So, >> I'll talk about >> So, I'm I am going to go back to communications just for one second because there was a question about the

211article that's in the west that appears in the West End happenings every month and it's signed on behalf of of the Pleasant Valley uh school board. Um, it is submitted. Uh, Kathy and I work on the article together. Um, and if you don't want this article to continue, please tell me, but um, there were concerns about it. So, I would like to hear from the board if you want it to continue or not because it does take time to put this, it takes Cathy's Cathy's time and my time to put this article together. So, >> I personally would like to see it continue because the information that's put in there is the information and happenings over the last month. It's a good way for our seniors. That publication gets out to every single residency within

212our district. It's a great place to have our information and to shout out what we're doing is good things. Being transparent and keeping that communication open. >> Well, I like that we support the lesson happenings continue. So, I Yes, please. Yeah, it's been done for years. >> Yeah, it has. Prior to to myself, it's been done. So, we're all okay with it going on continuing. >> I mean, we were >> You're not the first one. >> No. >> Recent years, it's been going on for a number of years. >> Absolutely. >> Yeah. I think pretty much as long as I've been on the school board, there's been an article that's been happening by >> Okay. It it it tends the general focus is on on what has already happened and acknowledging people and then making

213announcements about things coming up. >> And so that's that's a general thrust of what I've seen in there. Someone's seen something else. I I don't remember anything else. >> Okay. All right. Um anyone else have any other this time? Any other from our >> interesting round? Miss Kresy asking for input >> if you have input >> on on that if anybody wants to send input to you a way to communicate >> when you meet with Miss Franklin >> if say I wanted to say oh Miss Krey could you put this in just >> y >> there's a it doesn't mean it's going >> there's a deadline >> oh there's a deadline I have to have it I have to have everything uh the yes >> 15th as I just throw my pencil at you thank

214you say so >> yeah the 15th voice. No, >> no, I was waiting for the A. >> Okay. All right. >> All right. We are journed. >> There it is.