001We're good to go, I've been told. So, I'd like to call the Pleasant Valley School District Board of Education meeting to order. If you could all rise for the pledge pledge of allegiance and then if you could please stay standing uh for a moment of silence. And Mrs. Baker, could you please lead us? I can. Thank you. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you everyone. Again, I'd like to welcome everyone that's with us this evening. And if we could have roll call, please. Here. Present. Here. Thank you. I would like to let everyone know that we did have an executive session. It was held on April the 10th, 2025 immediately
002prior to the regular schedule meeting for purposes of personnel matters including but not limited to performance and or discipline negotiations and legal issues. At this time, we have some student highlights from Pleasant Valley Elementary. [Applause] have to be closer. Okay. Um, hello everybody. So, we have a really exciting crew of individuals here. Um, tonight you get to meet our PBI fair squad. Um, they are a group of student representatives that are here to talk to you tonight about our new PBIS program um, that's been newly implemented this school year. And rather than hearing us talk about it, we thought the kids who put all the work into it should be the ones who talk about it. Um, before we get started, we do want to thank our counselors who work really hard to help them
003get prepared for this. They have been working very diligently and practicing and rehearsing and we're really excited to hear what they say. Hang on a second. [Laughter] I'd say something, but it better not. Being a bearish stands for focusing on the positive, not the negative. Behaviors we want to see at PBI. Our last program last year was reach. In the program, we worked on a packet to learn about positive behaviors. This year, we are not just talking about it, but actually doing the positive behaviors. We did lessons at the beginning of the year to see what the expectations were and inappropriate and appropriate behavior at PBI. And we also do monthly assemblies to review to review what it means to be a bear. And it's not just rewarding good behavior. You have to work for
004it. stands for be responsible, engage everywhere, act safely, and respect yourself and your others. Being responsible means that you should be prepared for class. And this means you should have all supplies and use those supplies appropriately. Keep track of your materials. This means you keep it organized for class. Take care of your locker and keep it clean and do your work. Doing the right thing even when no one is looking. This means you should always be with Do what you're what is expected even without even having to be asked. Some ways to engage everywhere are to participate in class, raise your hand, be nice to others, talk to people and greet people in the hallways, make eye contact when speaking with people, and pay attent listen to others while speaking and don't call out and
005share your ideas and listen to other people's ideas. Speak up for people who need help and stop bullying. Be nice to teachers and staff. [Laughter] you can engage every school but outside of school I think simply is staying seated and facing in front of the bus so you don't get in trouble being in the bus cuz you don't want anybody Walk to and from the buses at recess. Stay off the fences and at recess. Play safely so no one gets hurt. No bouncing balls when arriving too or just missing school cuz you don't want it too. supplies. This is how to respect yourself and others. Respect the personal space of other people. Be kind to others. Speak kindly by to others by using respectful language. You can speak kindly to others by giving compliments. Be
006a leader. Think of others by putting people before yourself. Treat others the way you want to be treated. Include everyone, not only your friends. Help other people. Show your emotions appropriately to help other students feel better about themselves. Here it is. Where the bears go to cash in their bear box. Students can bear bucks for being a bear. Either $1 bear box, $5 bear box, or $20 bear box. The bear is open every Tuesday, Wednesday, and Thursday during bear block. Any students with at least 15 bear bucks can visit the bear den to cash in their bear bucks for a reward prizes ranging from 15 to 100 bear bucks. Classes can also earn bear bucks when all the to the class being bears. All right. Bear individual rewards examples. Bring a stuffed animal to school
007for 15 grand. play basketball or ski ball at the beard den for 15 bear bucks or you can sit with a friend at lunch for 25 bear bucks. You can also read to our younger class for 25 bear bucks or also get a snack from the PTO snack card for 25. And you could also sit at the VIP table for 30 bear bucks. As you can see up on the screen, you can get a token for a free book from the book vending machine for 40 bear bucks. You can have lunch with Miss Albbright, Miss Banker, or Officer Ree for 50 Bear Bucks. You could do 3D printing with Mr. Crosby, which is our technology teacher, for 60 bear bucks. And and finally, you could also have an actual video game party for 100. Love
008that chair. or class rewards. Examples, you can walk on the nature trail, extra recess or pajama day. You can also get a class breakfast, eat in the eat in the courtyard, and extra PE classes during bear block. And and you can also get a movie popcorn party and read. Thank you. What do you talk about uh what it's like to be a bear squad member? Uh when you're in the bear squad, you got picked because you were uh get you were show shown uh being a role model. Uh and what and that is being a bear. Uh so we also attend monthly meetings during the school to uh uh like what we did now to practice for this. Uh and we have other occasions that we uh sometimes need to uh get used to and
009uh I don't know just try to help out. Um, working in the bear den, we get to uh give kids uh rewards. Uh, they get to cash in their bear dens. Like the last slide, you got to see uh lot lots of examples of stuff they could uh cash in for. serving as our as tour guides for sec for the second grade move day. Assist with find your classroom day over the summer. We help make the videos uh used in the beginning of the year uh for lessons to teach uh the kids good behavior and bad behavior. And we did it in uh different areas. The turds watch the good behavior and uh they wrote down all the stuff. They uh they saw that was good and then they wrote down all the stuff that
010was bad in the next video and uh see what the kids in the bad video could have done better. will assist with the second grade churches in my advent before I got started. They work really hard and this is I think for most of them their first public speaking experience. So we can give them a round of applause. [Applause] they really have embraced what it means to be a bear. Um, not only being responsible, engaging, acting safely, being respectful. Um, they really are role models throughout the building. And it's really awesome when you see them helping at these events and guiding students through the Bariden and doing all of those things. Um, our staff has worked really hard to get PBIS up and running this year, but we also could not do it without these
011students. So, we're very proud to have them. um and they're actually getting ready to start training the newest recruits of the bear squad who are coming from third grade into this program. So um some final points that we wanted to make um we have some behavior data up there um you'll notice it fluctuates as the year goes on um but we have through our monthly assemblies um offering incentives to students we have seen decreases in referrals based on the PBIS program we have here at the school. Um, we also completed a SAC survey last year before we got this rolling and we started taking staff feedback into the PBIS program and then we just did it again in February as part of our qualifying year to be a PBIS school recognized the PBIS school. Um,
012and the staff data was really impressive. Um, having schoolwide expectations in place that everyone knows. We went from 74% to 91%. Having a system that is explicitly teaching students those expectations, we went from 53% to 72%. Having a consistent buildingwide reward system in place, we went from 45 to 69%. And then making decisions based on data, we went up from 11% to 87%. Um the behavior data really is driving and the reward data is driving what we're doing at the school. Um so we're all really proud of that and we're going to continue moving toward the next phase. um through our survey results that we just collected in February from our staff. Um we're going to be working to develop alternate lessons to help keep the students interested in our expectations. Um we're going to
013work with our students and our staff to get fresh ideas um after we have holiday breaks and things so that throughout the year we keep having new rewards coming and showing the students that way they have new incentives. And then um we also went to develop a plan over the summer to increase parent awareness and get them more involved in the VFR expectations. Excellent program. Excellent presentation, kiddos. Thank you so much. I do have a question. Who out there earned a $20 bear buck? And what did you do to get that? That's amazing. $20. What did you do? Yeah, I got my $20 for Officer Le from um cleaning up at at the cafeteria. Very good. Yeah. Anybody else want to share? Go ahead. Today I also got a Today I got a $20 bear
014buck for returning a a stuffed animal pass that I found on the floor. Oh, very nice. Yeah. Um I got mine for just simply uh walking and not running to my bus. That's very smart. That's how simple it is just to get to That's great. So, I have one more question. Can How many of you are fifth graders? Mr. Rodriguez, you need to turn around and and get their name for next year. My bear squad. Again, thank you for the great presentation and great job students. Excellent job. Thank you. All right. All right. Mayor, can you uh top that down there? I don't know. I'm back. Um, this actually is your mic on? It should be. Okay. The green light's on. Is it on? Okay. Have a good evening everyone. Take care. Thank you. Thank
015you. All right. That's better. Absolutely better. Yes, I'm back. Just updates from March and like end of February kind of. So, just some things that have happened since then. So, I'll start off by saying that our winter debate team was extremely successful. We had our fall debate season where we went to EPCs and stuff, but we also did our winter season this year. The competitions were held on weekends. They were invitational. Um, but it was super successful. All three of the people who decided to compete in it, Caitlyn Crawford, Clark Poe, and Aiden Burns, they all qualified to compete at the National Championships in Chicago, which is awesome. Good for them. Um, first time ever done this, and 100% of the competitors made it to nationals. Pretty awesome. Um, our scholastic scrimmage team competed in
016the Colonial IQ educational competition for our region, and they placed second among teams from the greater Poconos and Lehigh Valley. This is sort of like our postseason competition thing. And we did well again. Can't stop winning. Just yesterday, our FBA chapter returned from the 2025 state leadership conference. So, I'm not sure if everybody's heard about this yet. Yay. Um, we had four of our members qualify for nationals. Silus Juna, an eighth grader. Whose brother could that be? He placed second in FBLA concept. So, he's going to be heading to nationals. He's going to be a member of the high school chapter next year, but he's our only middle school member. Um, Alexander Sonic, a sophomore, placed fourth in introduction to financial math. Matt Alamos, a senior, placed second in financial math. The introduction events are
017for freshman and sophomores. regular type is for the seniors and juniors or sophomores and freshman, but typically the sophomores and freshman stick to the intro events, but we had a placer in both of those. So, Matt placed second in regular financial math and then I placed first in journalism. We also had students competing in open events at states with sophomores Sharon Yang and Eba Trenimchic placing second and first in their respective events and um that that's all for FBA for now. Um the drama club held their production of house rock which was fantastic. We had great turnout and congratulations to the cast and crew on that. Um and the PBHS prom will be held on May 10th at Palace Center in Allentown. the student government is working really hard on that right now. Um, so
018it's going to be a great event. Everybody's looking forward to it. It's kind of like what buzzing about at school for the next month, but yeah, it's been a pretty great month. A little bit slow, but I think it's going to pick up the end of the year. Yeah. Yeah. That's everything. That's pretty much everything. Anyone have any questions for you? Okay. Thank you so very much. can of course stuff to do but just not my domain. That's been going great too. Very good. Thank you. Um we do have one community question this evening that was submitted. The question was submitted by Teresa Tessy I think from Eldred Township. She asked if all members of the Pleasant Valley School Board read the exact questions that are to be on the community partnership for gun safety
019student survey. She also asked if there is a projected date for this survey to be answered by the students of the Pleasant Valley School District. Actually, just this evening, we received all board members did receive the questions. So, at this time, uh in the future, we will decide if we will approve u those questions being asked by to our students. Well, our it's our high school students. So, so again, we just received the questions this evening. So we will go from there. All right. Mrs. Smail, please. Secretaries report. Good evening. Tonight, I am requesting approval of the minutes of the meeting on March 27th, 2025 and approval of the April 10, 2025 board meeting agenda, including the removal of item 9. I So move second. Have a motion by Mr. Burgerer, seconded by Mr. Walters.
020Is there any discussion? All those in favor, please signify by saying I. I. Anyone opposed? I have to abstain as I was not here on the minutes. Yes. Okay. Um, all right. Pleas Valley citizens, at this time, is there anyone that would like to address the board on agenda items only, please come to the podium, state your name, the township you reside in, and you do have a three minute limit. And if you could let us know the agenda item you're speaking to. Good evening. um to mention and it's um going to be 13 B and E but the other is great job president at the state conference and the advisor the pleasure meeting assistant principal there great job now 13 music equipment we see adjusted the band equipment cost thank you and we will
021help lessen the taxpayer Okay. Anyone else? Okay. Seeing no one else, we will move on to the agenda. Treasures report. Mrs. Service, please. Yes. This evening, I will be looking for a motion for items 4B through DA'sformational. So, move. Second. I have a motion by Mr. Burgerer, seconded by Mrs. Zip. Is there any discussion just for the Scottation fee doesn't legal fees? Anyone else? All those in favor, please signify by saying I. I. Anyone opposed? And that motion carries. Moving on to unfinished business. Mr. Gills. Good evening everybody. Uh I I don't have anything to report, but I did want to say that uh my daughter and I had an opportunity to go see the High School Musical Schoolhouse Rock and Fantastic job by both the uh crew and cast. We very much enjoyed it.
022So that's all I have. Great. Thank you. Anyone else have any other unfinished? Yeah, I just want to say that you guys like I like received tonight the report on what was spent for music instruments and stuff like that and u because um I know I asked about PBI getting equipment. They had some parents asked me about their equipment and it stays on their door. some instruments purchased um in the past year and I just want to know that I'll probably stop by just to check it out so I can thank you. Thank you. Anyone else? Moving on to new business. Mon career and technical institute. Mrs. Surpris. Yes. My detailed report is attached but I want to give an update on the construction. Just this past Monday, the crane was there, lifted the air
023conditioning units up on the roof. There'll be a small delay in installing the HVAC. So, it keeps the project on target to be finished in June. The brick layers are there. They're doing all the brick on the exterior walls. The stairs have all been done and up to code. The JC approved a change order in the amount of $13,350 for landscaping. The reason it was a change order is because they ripped out landscaping to put up the new building. The township required that we had to put new landscaping back, which was not part of the original bid. We also had some good news. We have a credit of $10,000 coming because they will not be installing electric shades, which had been originally part of the bid. Um, business and hospitality room will be completed this
024week. They will be moving in there next week. It's uh going to be a great thing. They'll have a new school store. They're all excited about that. Um talks continue on new switch gears, which will be the next project that's coming up. Um we have some issues over there with electrical tripping. So, they're trying to like be monitoring and find out exactly what is causing it. So, that'll be happening over the summer months. And lastly, um, if you have MCTI seniors, mark your calendars because May 28th will be their senior awards. It will be held here at Pleasant Valley in our stadium. If it happens to rain, it will be May 29th. That's all. Thank you. Okay. Thank you. Uh, Colonial AOU, uh, Mr. Galler's not with us this evening, but his report is attached.
025Uh, PSBA liaison, Mrs. Uh nothing new for this meeting. Okay. Uh education report. I have nothing uh to add this evening. Uh finance report, Mrs. Surface. Yes. We'll be calling for labor in the agenda for the approval of our bills. Okay. Thank you. Athletic report, Mr. O'Keefe. Yes. Good evening. Uh couple quick shout outs here. Uh kudos to Zachary Prader for earning the MVP honors for team West in the Lehi Valley Senior Basketball Allstar Classic. A huge congratulations to Devin Bush of the PB girls lacrosse for scoring her 300th goal and to Riley Wrath for reaching 300 points. A shout out to the boys and girls middle school lacrosse teams as they're having a standout season in their inaugural year as a program. That's it. Okay. Thank you, Mr. Ke. Uh policy report, Mrs. Zip.
026We have two policies on the agenda um for later. A second reading and a first reading. Okay. Thank you. Capital improvement. Mr. Burger. Our next schedule meeting will be in two weeks. Uh but just uh want everybody to remember that the auditorium becomes off limits here in the middle of uh April as we get into the beginning of the high school renovation. Thank you. Uh Mr. Clark's not here this evening for technology report. Um do we have anything under security, Mr. Walters? No, no information at this time. Thank you. So, we'll move on to citizens advisory committee which um John and I will I'll do the first part, John will do the next part. Um so, um what we have this evening is a alphabetical list by township of who submitted their names to serve
027on the advisory uh committee. Um for Eldrich Township at this time we only have two eligible um community residents. So those two will make the committee. They are Timothy Hatcher and Mary Claire Hosking. So that takes care of Eldred. If we move on to Pulk, we had seven residents submit their names. So Oh, Jason, you've got a we have a a random uh number thing up here. And um I guess I'm gonna let you one to seven. This is this is one to seven for this one. Pretty cool. So number six. And I will say I'm sorry already because I'm not probably going to pronounce the last name right, but it is RDL. Rudich. Okay, I had help. So it's Kristen Rutlitch. And number seven is Frank Savotti. Saviatti. Saviotti and number two is Antwanet
028Gravel. Now what we will be doing um those are the three because we said there would be three representatives from Pulk. Um, we will do another spin for an alternate and number four is Jolene P Poli will be the alternate. Now we'll move on to Ross where again uh we have we'll be choosing two and it's from 1 to [Music] six number four. Number four is Sandra Perry. And number five is Jennifer Rufo. And one more time for our alternate. Yeah, I know. I saw that. And number three is Marsha Overpek who will be the alternate. And then moving on to Chestnut Hill, uh, where we had nine applicants, we will be choosing five. N Oops, I said, oh boy, 19. Sorry, thank you. 19. Number seven is Nicole Serrani. Srano Srano. And number 14
029is Amanda Pag Pagana. Pagana. That's number two. This is number three. Then number six is Tasha Garcia. Number four is Allison Fennel. She is number four. And this is the fifth person. Number 13 is Lindsay Miller. And then we need an alternate, please. And then number 12 is Jere Jeremy Livingston as the alternate engine. Are any of you with us this evening? That's Jeremy. Yes. Found that. And I thought I saw Oh, Ann, you're okay. And you are? I'm super I feel the love [Laughter] and you are Lindsy Miller. Lindsy Miller. Congratulations. Um, next step is we still need two board members to serve on the committee. We have John as our chairperson. I know you said you might be interested. Are you? I I'm dependent. Like I The earliest I can get here is
030like 5:30, right? No. Well, what I'm looking at is sending out an email to all the people who are on the committee as well as the alter. Of course, we would hope the altars would show up as well. They wouldn't sit with the record, but they would at least be there in case someone was absent in your township. Um, I give you dates, two dates and two different times and try to see because I know most of you, how many people that are here are working and it would be hard for you to make like a 4:30 or something like that. Okay. So, I'll put in there and we'll just have to go, you know, Jordan because luckily for me, I'm retired so I can go anytime. The only time I won't go is during
031my balance classes. But, uh, I'll send out an email hopefully tomorrow and try to get some dates and times out there and try to get it as you get. As far as as topics, whatever. All right, hang on. Let's get our board members. Let's get our Well, as long as it's in the evenings, I I'll happily you I 5:30 is a once a month. Once a month. Once a month. Once a month. So, it could be five. I don't know. Monday, Thursday. We'll look at that. But so, it wouldn't be any any earlier than 5:30. So, at least Yeah. Um and then you would be the permanent. So, the two of us will be permanent or soon would you like to be Well, let's see if there's anybody else. Okay. No, I just didn't know.
032Yeah. Anyone else interested? The second one would be like a be something that could switch every time. So, it's it's a case by case basis with me depending on if I have anything lined up during that time. I would absolutely love to contribute to this, but it would depend. Okay. So, let's put Matt down. And if Matt can't do it, how about I'll do the alternate. How about that? All right. Now, go ahead. Oh, okay. All right. Okay. All right. Now, you can go, John, with the So, okay. So, basically, like I said, I'll send out an email with a couple of dates and times on them. And what I did is I went through all 36 of the candidates and I took cut pasted what their concerns were as a group and I put
033them into um areas. Oklahoma's curriculum which included the quality the equity of all the techniques that are used transparency comprehensive plan diversity in the courses academic scores plan futures plan the future AP classes stream more projects more uh labs real world skills such as financing was mentioned uh English language learning facility love facilitate the love of learning scholarship technology use professional development teacher education that all fell on the curriculum then the next one will be community that had 33 responses then the next one was community I put as community it's saying community under that was trust with the board with policies implementation being followed community participations partnership with the community communication PV image relationships parents students and teaching staff accountability of administration staff staff and students, right? That all fell under the basically the community
034that they connected. I just took from what the community as a whole wrote out there and put it in this area. Uh that had 18 responses. Fiscal responsibilities such as budgeting, tax dollars on real education, effective use of grant money. We had 16 responses on that safety which also included physical safety, mental health, bullying, well-being being discipline issues. One of the 15 people responded with that. Um then teachers was another area is teaching teaching staff treatment, retaining our teachers, supporting them and the duties that they have. We had eight responses there. Cyber school online the impact on education electronics versus live instruction three athletics just had two transportation had one I'm not this one says school food security for all students I'm not quite sure what that meant but that put in there school launch
035that had one um facility usage by outside group was one and the school calendar was one so that was the main concern that was expressed by the people that wanted to be part of the committee and then according the policy. We as a board for at least the first time would pick a topic of probably one of those in order for us I mean we're picking topics they basically gave us the information and we're just going to decide which one we would like to start with and so that's as a board as a whole what would you like for the first time then after that when we're as together as a group then we can decide where we're going to go again this whole process is new it's it's new it's not We know it's
036not going to be perfect at first. We're going to learn as we go along. We're looking for everyone to work with us, not to come and say, "Well, this is that that." No, no, no. Don't complain. Just tell us how to fix it. You know, what do you think you've done? And again, the board has the final say on this. But the idea is we want to hear from you. We want to hear what are some directions you think you'd like to see us be going and, you know, have the backing and the research and stuff like that to show, hey, this is why we think our our children should be getting this or or that type of thing. All right. Um, suggestions for topic everybody. Curriculum. I think curriculum is a hot topic. I
037think talking about online learning within the curriculum. I think it's something that people have brought up at board meetings over the last six, seven months and I think something that we need to talk about with the community. Thoughts? Is that is that in the top? Yeah. the top. Yeah. Is that I just I'm not looking at it right this second. I just Oh, I have I don't I'm not I'm looking at the most. Yeah. So, I feel like something in that something in that box curriculum makes all of those things. Correct. So, group Yeah. I don't think you can get to all of those things that are in that box. But I think if you ever had the opportunity to take that in that curriculum, pray to those out amongst the group and then take
038the top three and work from there and start, you know, yeah, like you could take these things at the first meeting, right? And then have everybody kind of waited weight these from top to bottom and then work maybe on the first. Right. I do have a print out. Okay. Now my question with that would be curriculum like it states in our policy that we could ask an administrator or principal or someone to come like would that not be some the first meeting to have like someone from curriculum like curriculum supervisor stuff like that that they could answer some of the questions right away have both supervisors both curriculum supervisor so I put that on for the first time around I just need the date and time yes yes we'll just go with that. Okay. So,
039is everybody okay with that? Okay. So, we're going to go with curriculum and then we're going to ask the curriculum supervisors to attend and I send email with a couple dates and time to try I'm probably going to two just so we're not having a bunch of different days out there. Um and again to the alternates will hopefully come just in case someone from this week would be present during that meeting everyone is is invited. There will be a a time at the end where you'll be able to make comments as as a committee and stuff like that because again there's always somebody could be on the committee but we don't want 30 40 of us sitting in there and everyone wants to talk and people will know that I'm very you know they don't
040like that but I want you know we want to have control but we want to accomplish something. So anything else? I don't think so. Well thank you very much. Okay. Okay. Yes. It's your turn, Dr. Howard. Yeah. Tonight, I'm seeking approval for board agenda items 7B and 7 C. 7D isformational. So move. Second. A motion by Mr. Walter, second by Mr. Gaziski. Is there any discussion? Just for 7B to close. Again, I know we brought this bar. Yeah, there is going to be this is just uh the res I don't. It's just the approval. Um there is an agreement that has been uh developed. Actually, I sent it on to the township. I did just get an email back. I think it was this morning saying there it's fine. So, that'll be on next board
041meeting for the agreement to be approved. Anyone else? This did you say 7D 7's information? The um just curious what this is. I mean, I I can I can talk a little bit about then I'll turn it over to Mr. Van Bourhees. It's just the multi-step authentication to protect the school district. And I'll talk about Jason. Sure. So, the primary changes in the policy is to add on um basically it's a hardware token. It basically when you log into your computer, it'll ask you for six random digits instead of just doing your password. Um unfortunately, internet's a scary place and there's a lot of bad actors out there causing a lot of industry and a lot of businesses a lot of uh unnecessary risks. Think about power school not that long ago, right? Um, this
042is a step to ensure that if someone use someone like me my credentials, instead of them being able to log in, immediately access our system, it's going to ask them for a six-digit number. And that number is either attached to uh my phone, in this case, it's a hardware token. Um, you click the button, it shows you six digits, which means that someone can't log in without that token. It makes it much harder. Um, super important for us to protect our community and make sure we're protecting your information, our information. uh it saves our district money and also most insurancees now are actually looking at possibly even reducing how much you have to pay as a district if you're uncending stuff like this and just one other question with that you won't be able to
043ask questions until the end sorry um as as a board I just the new policy like is there a reason why we don't do that during the working session instead of like why it's now we did talk about it at some point you talk about it was at the last I can't Yeah, it was in the last working session. Yeah, we did talk about anyone else. All those in favor, please signify by saying I. I. Anyone opposed? And that motion carries. Human resources. Mrs. Fulmer. Good evening everyone. I'm seeking approval of items 8 through 8. Items 8 through 8 areformational. So move second. I have a motion by Mr. Burger, seconded by Mr. O'Keefe. Is there any discussion? All those in favor, please signify by saying I. I. I. Anyone opposed? And that motion carries.
044Tonight, I'm seeking approval of items 9B through 9H, items 9 J through 9 K areformational. Items 9 I move. Second. I have a motion by Mr. Burgerer, seconded by Mr. Kazinski. Is there any discussion? We had a couple questions. Can you explain the community what Yeah. So, this is a stipen for coverage for someone going out on a leave of absence. Um, she will assume some of the responsibilities due to the time of the year that that is. It's a important time of year where things are due. Um, so we just wanted to make sure we had that coverage in place. So this lady has received the stip. So there's another person that's out any time and recovering. Yes. To just make sure everything is taken care of at the end of the year. Correct.
045And um also the um building activity monitor that's that's part of the supplement contract. Is that correct? It is. We have monitors built in there. I believe one that you see is a detention monitor. So this falls under the same pay scale. And what this is, we have teens monitor is to monitor students after school that are uh there for activities or for sporting events or things like that just to make sure there's water and some type of adult adult around to make sure you know there aren't any bad actors or anything. So yes, last one 9h theou that's with the professional teachers association. Yes. And that was settling how many grievances? Three grievances. Um so now at this point all but one grievance um uh prior grievances are all settled at this point. Thank
046you. You're welcome. Anyone else? All those in favor please signify saying I. I. Anyone opposed and that motion carries. Tonight I'm seeking approval for item 11A. So move. I have a motion by Mr. Walters, seconded by Mr. Burgerer. Is there any discussion? All those in favor, please signify by saying I. I. Anyone opposed? And that motion carries. Operations, Mr. SM. Madam seek, approval of item 12 A. So moved. Second. Motion by Mrs. Sip, seconded by Mr. Gazyski. Is there any discussion? All those in favor, please signify by saying I. Anyone opposed? And that motion carries. business management. Mrs. Mayor requesting approval of items 13B through 13. So move second. Motion by Mr. Walter, seconded by Mrs. Surface. Is there any discussion? Yeah. Item 13. Sure. A couple of changes are in service. Um they're obviously
047and benefits for the support staff. There are some new equipment purchases that we'll be making. Um we've accounted for any anticipated revenues that um noted yet that are being talked about. So we did anticipate for a revenue increase for that and we have an increase in the general manager from the uh woods because we expanded the program into the summer for our academy and for our ES program they'll be providing breakfast this year and the increase for the salary is basically our staff our food um also under 13 This is our financial staff. This is for andj. So, BHA is um an educational place uh an educational placement for some of our students that we work with. Each year they offer us that if we pay them 20% of our estimated cost, they'll discount the
048rest of the hourly rates throughout the year. Um so, for this one, with us making this early payment for 2526, we end up saving $221,000. Um, are they scheduled to move into the information? They are scheduled to move in for July. Um, I do not have I don't know if the state was at an update on that yet. They were pay. And then one last one, 13K the science cards and play grants. Was that something that was anticipated at the high school renovations or is this just something? It was it was in the budget for the for the high school project money. However, because the middle school furniture came in under budget and this money has to be spent by June 30th. Science parts were added. It's for middle school. Take some of it away
049from us. It's for middle school and high school. Okay. So, that just was added. I mean, I just didn't know if we we're saving money by using stuff from the grant and then have that one money that would still be in our capital reserve that we can use for other stuff. Correct. That's exactly that's what I think. And it helps the teachers during the renovation because they have to move so it's for signs so they can lock up the cards are locked so we're experienc anyone else. All those in favor please signify by saying I. Anyone opposed? And that motion carries. Any new business? No, nothing to report. Okay. Thank you. Uh, Pleasant Valley citizens, at this time, is there anyone that would like to address the board? Please come to the podium, state your
050name, township you reside in, and again, there is a threeminut limit. Good evening. My name is Douglas Kay. I'm here as a father of Roman, a student at Pleasant Valley whose rights have not have not only been ignored but systematically violated under your care. Roman was recently accused of being under the influence of a controlled substance while on school grounds. This accusation is based solely on the unverified statement of another student who was already caught with a vape device. A student who had every reason to redirect blame in an effort to lessen their own consequences. No vape was found on Roman. No drug test was performed by the school. And yet my son was detained, isolated, intimidated, and then examined by a school nurse who declared him intoxicated based on a flashlight test and a
051blood pressure reading. This is not medical evaluation. This is pseudocience at best and malpractice at worst. What followed was even more disturbing. I received a notice of informal hearing accusing Roman of violating the student code of conduct and informing me that he is being suspended for being under the influence of a controlled substance. According to this letter, on April 14th, we are expected to attend a hearing where Rowan will be provided an explanation of the offense and afforded the opportunity to explain the circumstances surrounding the event. Let me be clear, this is not due process. It is an insult to the very concept of justice. Constitutional protections did not disappear the moment a child walks into a school building. The fourth amendment protects Roman from unreasonable searches and seizures. The fifth and 14th amendments guarantee
052due process before the deprivation of liberty, reputation or educational access. This district would not follow proper legal protocol and has failed to provide cred credible evidence and is proceeding with punitive action that could damage my son's academic record, emotional health, and future. all without the basic legal safeguards he is entitled to as a US citizen. You are operating in direct violation of constitutional law. You are also failing your moral and professional obligations to protect the children in your care from injustice and harm. Rowan is 16 years old. He is a child and this process as it stands is abusive, legally indefensible, and will not be tolerated any further. If this district does not immediately withdraw the accusation, resend the pending suspension, and correct its policies regarding the treatment of students accused without evidence, we will
053have no choice but to pursue legal action, both to protect Roman and to ensure that no other student is subjected to this type of institutional misconduct. Rowan and every other child in this district deserve better. And I will not rest until justice is served. Thank you. Good afternoon, Lindsay, Chestnut Hill Township. I actually have a question. This is my first time, so sorry. Um, it was around the policy for the employee badges, key fob, as well as the multiffactor authentication. Just curious what what's driving you toward using the rotating code versus something like an app where you would receive a notification uh that would be on fishable. Mr. Miller, we don't answer questions during our business meeting. So, um we are having a work session um that will start immediately at the end of this
054meeting. So, if you like to stay, we could probably answer it then. Thank you. Thank you. Sorry. What's that? He can touch base on that first or as soon as the meeting's over. He'll say I'll touch base with you. Hi, good evening. I'm Jeremy Livingston. Um I I live in Chesa Hill. Um I actually wanted to talk about the same policy and Mr. Vorhees, I'm an expert in cyber security. I'd love to offer my advice or or anything if I can help you on that. Um I um I run cyber security for a university in New Jersey. So, um, I wanted to talk about that with with you as well. So, thanks. Thank you. And thank you for selecting me for Were you lucky number 13? It's been a long time since I've been up
055here. Leah Collins, Justin Hope Township. Um, I just have a few things to say. My kid is addicted to um online stuff thanks to the COVID BS that was forced on all of us in 2020 when my kids were meant to stay home and maybe three months before my doctor, my pediatrician said two hours of screen time a day is the healthiest and maximum that you should be putting your kids in front of screens. My kids are literally junkies to these blue light crack. Like it's insane. Why are we still spending money on technology like this? Especially after the P school breach and I just got a notification that all of our information was shared and from the lawsuit that's going forward with P school. I hate that program because these the teachers will have
056assignments and my kids will get zeros at 9:00 in the morning and then all of a sudden at 3:00 now they have a 99. So for that eight hour period I'm like really ticked at my kids because they're not doing their stuff. It's I hate it. I hate it so much and I hate this technology and it's making our kids dumber and watching it happen and it's so heartbreaking to watch how like intelligent my generation which is Gen X how we can think for ourselves and we are able to figure things out logically and we're sitting here spending millions on technology. You cannot tell me that books costs more than this. My kids don't even read books. It's insane. like they sit there and they they doom scroll all day and like the crap that
057comes out of their mouth and then the bullying that happens because of it. It's stupid. Can we please back off on the technology and back off on all the screen times because the teachers just sit them in front of YouTube videos and they don't even teach anymore. It's really sad. It's really sad to watch it and it's sad to watch my kids hate school because they used to love school and now they hate it. So that's all I have to say. God bless. I seeing no one else approach the podium. Um, Pleasant Valley school directors, do does anyone have anything this evening? I'll close. Um, couple things. One, I asked the last time about our student advisory committee. Um, only met in November of last year. One coming up in March. that ever happened in
058March. We um actually have met with ninth and tth grade and I can't remember if it was 11th or 12th and 12th just uh last week. Um also uh I just I know we talked about a little bit but I I personally appreciate the email that we got from the PE curriculum chairperson Miss Conkins uh for keeping us in the loop. Uh I know of course you know she should go through her principal and superintendent stuff like that which is good to go but I also like the chance that you know we were giving some notification. If we would have been notified ahead of time that might have helped us but um I would like all of our staff to feel that you know go through your steps but don't be afraid as their last
059resort. Hey, just CC. We don't want to hear this that we say this is what we brought forward. Here are some of the things that were happening. This is what we think maybe and but go through your principles and superintendent and then if you don't get it, bring it to us because just like Dr. Con said, the assistant board, there is no recourse for any of you speaking up. So, you know, we're going to hold them to it. bring something up as a staff and we want to hear it. It's like we hear both sides of the story and then you know we can make our decisions. But I I just think that that's something that happens. I know I remember last time Mrs. O'Keefe or Mrs. Zip was talking about meeting with staff. Mr.
060O'Keefe was talking about meeting with staff. I think Mr. Walters maybe one time said about like meeting with the staff. Maybe that's something we I mean we keep bringing it up and it doesn't go anywhere. That's something I remember what you're talking about, right? That maybe after a a faculty meeting or something like that that you know maybe someone could go to each of the schools just sit there and say hey you know what what staff what do you want to what do you want to share with us? I mean just to hear what they're saying. We have the advisory committee now for the citizens. So, we're going to be hearing what they're saying. And again, whether we act or not on it is something, but at least we would have the opportunity. The board
061members sitting in there without administrator, go ahead, tell us your beef. There's no recourse for it. We just want to hear your side of the story and then we at least have something to prepare. So, I think it's something we need to look at as a board to try to get ourselves out there and and meet with our staff as well as a community. Don't know if that's something we put up for. I I personally would like to think about it, but that's my opinion. Anyway, that's okay. That's it. Okay. No, good. Down here. Okay. Dr. Conrad, remarks. Keep it short. Well, I'm definitely Dr. Conrad. Um, I just want to let uh the community know that on Thursday, April 24th at 4:30, we are going to have a groundbreaking ceremony for the high school
062renovation project in the front of the high school um by the bear um sculpture statue. We invite everyone to join us to celebrate the occasion of finally getting the project started. So, we hope to see all of you there. If it rains, we'll probably just step right inside the building and have the event there. Um, I want to let the community know as well that the Thursday, June 19th board meeting is going to be moved to Monday, June 23rd. So, if you're planning to attend, there is that change. And, um, for everybody, there are a lot of great things going on in the schools at the the last few months. Uh, so please check our calendars and get in to see some of the great things happening. And, um, in honor of Dr. Conrad, go
063Bears. But also that change you were saying that was due because of our budget. So just so people know that we had to just change it because right we have to have the budget 30-day preview. Yeah. Okay. Thank you. At this time could I have a motion? My two people aren't here tonight. Motion to adjurnn. So moved. I have a motion and a second to adjurnn. All in favor? Anyone opposed? Would you like five minutes and then we'll start our working session. What's that? Go. Just go. Okay. You want to just go? I thought they wanted a couple minutes to answer questions. Yeah, let's take five minutes. 5 minutes. It is. It's 8:03. Nice try though. I know, but I'll round them up. Good to see you. Safe travel. too far to go, right? Yeah,
064it's not bad. So, okay. All right. And you got the paper, right? You got all the Yeah, I just thought of that. Okay. Okay. You'll follow up with them. Okay. Very good. Thank you. Get my water. Got it. my mouth. you can use now towards these projects, which just means there's less that has to come on your capital reserve to finish the project. And then you'll see in the far um not far right, but the cash reserve column there at the bottom that 13.1 million is what we expect then that you'll have to use out of your cash reserve to finish the project because we won't do another borrowing to fund the high school project. Now, I say that um and that's the plan. If for some reason we get to 2026 or 2027, something
065else happens, you need extra dollars, we can always go back and do another borrowing if we have to, but that is not the plan. So, we have that on the back burner as a safety net if we need it, but again, not the plan. And then the next uh slide is just the kind of millage summary, if you will, that we we show you each time we come. The two green columns are the columns that we've already done. Lock in interest rates. Those are known. And then column five is the projection on the $40 million that we're going to borrow uh coming up here. And that will finish out the project. I was telling Mrs. Smail earlier that I wish every district followed a project plan like this district has. Um you have all of
066the millillage in place that we think is going to be necessary to fully fund not only the pieces we've already done, but the additional 40 million. So, we don't anticipate any other required millage increase in conjunction with this unless we needed to go out and borrow additional money, which is not the plan. Again, not the plan. Um, so we are in a great spot. The debt in and of itself after you're done will still only run out 20 years. Um, people who finance large projects like this usually can't keep it within a 20-year time frame. Under the constraints of act one, they usually have to go out 25, 30 years. Not unusual. you guys are still keeping it in a 20-year term, which is fantastic. Also in decreases your cost. And then the last slide
067is just the financing schedule. So again, we don't need any action. We've already done that part, but we always said before we do anything, we're always going to come back to the board and kind of get you all to nod your heads and say, "Yep, it's time to go. Let's do this." Uh so that's what we're doing here tonight. Assuming that's the case, uh we'll start working with the administration to get all the behind the scenes stuff kind of done, the official statement, the rating, all of those things, and plan to be in the market uh sometime in midMay, early to mid May. And then that means the funds will be in the bank for you sometime in mid June. I'm happy to take any questions. So that's the money. I'm sorry. So that slide.
068Yeah. Oh, I'm sorry. I'm looking at the I'm looking next one. Back. That one. That one. So the 40 million in I'm sorry in column five. That's the money that we would spend first. First, correct? Okay. Yes. And I know that we've had a a call between the administration and PSDLAF who holds your bond funds and you know made them aware of how we want to spend on the money and how we want to lock up the other money longer term while rates are high because we're not going to spend it until wherever it says on this schedule. So we're all kind of in concert to make sure we're maximizing those dollars. Anyone else? Again, kudos to our administration, to you, Ally. Um, earning one almost 1.6 million in interest on those on that 30
069million that we borrowed just is to me is unbelievable. That doesn't I've been here a long time and seen other borrowings and never had that type of interest earnings. So, it's that's really great. I would say kudos to the board because a lot of times people don't take our recommendation to go ahead and do things like borrow it ahead of schedule and then turn around and do it again and invest it. So you it's really great. Thank you. What else? Thank you very much. Okay. Thank you. Good work. All right, Tammy, you're still up, huh? So uh item B attached to the cap reserve the 2018 the 2023 bond and the 2024 bond March reports the capital reserve account has an available balance of $15,95,72645 at March 31st 2025. The 2018 bond has an available
070balance of zero at March 31st, 2025. Again, the 2023 bond also has a zero available balance and the 2024 bond has a zero available balance. Those zero available balances um the monies have been allocated to different pieces of the high school project. The money hasn't been spent, it's just been allocated. Um, all interest earned during the month of March has been rolled into the construction costs which will lower the amount needed for the high school renovation project and other district facilities. Any questions on those reports? Um item C attached is the FTE report for February housing balance ETF reserve balance at January February 28 2025 was 5,24,4153. This is equivalent to five and a half months of reserves. We are required to maintain a four month reserve. So there we are in good standing position
071with that tech. Any questions on that? Tammy, I don't know if if Were you here when we've done a funding holiday? At what percent were we at when we did a funding holiday? In our in our balance, I it was like 10% I believe is what was in there. Okay. Any other questions? I'm going to turn over the food service stuff to Mrs. Sites. She's going to review um March's numbers for our food service department. Good evening everyone. Um item D is um attached are the cafeteria meal totals for March uh which I will go over. The March breakfast meals served were 24,185. Lunch meals served were 51,822. The afterchool snacks were 16,388. and the AL card sales were $27,21060. Any questions on that? And then item E um is just the attached to the
072Woodson's monthly newsletter for March for your review. Anyone have any questions? All right. I'd like to add the only comment I would make is the students are still appear to be quite pleased with what you're doing. So I I I think uh our choice is working for us. I hope it's working well for you, too. All right. At this time, I'd like to ask the public if there's anyone that'd like to make any comments or excuse me, any questions on the finance piece that we just went over. Yes. Um, and this finance for the for the 30 million that's that's been invested, are those investments safe? I mean, with all the volatility that we're seeing in the market right now, yes, there's invested in US Treasury and CDs that are locked with interest rates. All
073right. Thanks. All right. Seeing no one else, uh, moving on to education and curriculum. Dr. Howard. Yes. I just thought I would at each meeting just give a little bit of an update, nothing major of where we are um with some of our um items that we've been looking at. We have started with PBE and PBI. We are planning um for next school year. We have teams of teachers working on the new ELA program that we'll be implementing. And while we were doing this and working through the program um and planning for next year, there are items that our teachers need in order to be successful um we are buying some extra kits um for class sizes to account for that. So for extra classrooms and we are buying um resources to support writing that
074goes along with our ELA program. So, at the next meeting, I will be coming um with those items to purchase. And for grades K through five, that will be a total of $188,000 that will be paid for through grant funds. Um science, we were notified on April 7th that the science kits that we use in grades K through eight, they are um what I like to call sun setting. um after next year they will no longer be producing the materials for those kits. So we were not going to move in this direction for next year but since we will not be able to have kids after next year we are going to start looking at science and we are including teachers uh from K to Keystone um to be involved in that process and to
075see what we need to support our science program. I think it's a good time to look at that as well with the steel standards um and that shift at the state. So, I just wanted to let all of you know that and uh the next meeting we will be extending our math program for two years um which is I ready and that will be $29,000 and we decided to put that off a little bit especially for our elementary teachers especially at E those teachers teach all subject areas. We did not think that it was fair to ask them to implement a new ELA program and to be evaluating a math program at the same time that they'd have to implement. um we don't want to overwhelm anybody and we want to be there to support.
076So I wanted to let you know that we will be coming with those items and that will be paid for from grant money as well. So go ahead. I was I'm sorry. So the I Ready Yeah. is what we're using now. We're going to renew that. We're going to extend the contract. Yes. Right. Because right now we just don't want to too much ask them to do a new map program. I think it's too much for Yeah. And we're extending it for two years, you said? Yes. And everybody will be at closure at the end of that two years because if you remember, we had the elementary, then we added. So we will all be at the same place at the end of that two years. And I think I wrote the number right. 209
077or 290. 209. 209. Okay. I did write it right. And then going back to science. Yes. Question on that. Yes. Um you mentioned K through keystone again like we did with the reading. Yeah. So um again to vertically align is that we're going to look but um when we look at the science program it's quite different in secondary than it is to the elementary but we need to look at the resources that they need as well. Oh okay. So you're just okay you're not saying that we're we're looking for a program. No. Okay. No. Like we did with Okay. Got it. Anyone else? Yeah. So you're just going with the science was in there. So next year you just want them to start looking at resources. Start looking at Yeah, it takes a while to
078go through that and we want to, you know, as we did with ELA, um we want to include people from every grade level at every building. So implement the following year. The following year also um your team of teachers you said are working on the program at the elementary like when are they doing this? Have they been have they just after school or is this No, it's during school day and we get substitutes for the class. It's a half day and how often that happen? Um they have met I want I could be wrong on this I believe four times so so far and what we do is we share the substitutes. So it's being done a little bit different at each building. At um PBE it is done by a grade level. So we
079have a couple teachers at K, couple at first, couple at second and they get together and they work. Um, at PBI they're doing it all together. So, a couple teachers from each grade level are all working on three, they're all working on four, and they're all working on five. I just want to come down to the end of the year and it's like we're pulling those teachers out, you know, is that going to have effect on their scores because they're, you know, sub and that that's definitely a way to look at that, but it's also has done. Yeah. But we also have currently at least at E, we have a large number of our PDS students who are there with our teachers and they're in the classrooms. Um, that's not the case in every building,
080but this way we can ensure that every grade level is represented. It's hard once the summer comes to get teachers so many different plans. Um, and this is it is cost effective to do it during the school day. And we just we think it's that important that we get the curriculum written to the resource matching the standards and it's just that important for us to get everybody on the same page. So it is a priority to us and to do that. And one thing you said resources above the program. So we purchased this big program and we do we still need resources on top of that. We would need it with any program we purchase. Yeah. So like we're looking at writing. We want to make that a focus. I know that um meeting with
081Mr. Pompello last week and some of his teachers, writing is going to be a focus to have a kids writing more um that is something that was um maybe a deficit with the current program that we were using. So yes, we're going to do this and this is coming from our teachers. So our teachers are looking at this and saying this is really what we need that we think to need to be successful and I really want to be there to support them with what they want. Oh, exactly. But I but those resources are they the data is that benefit program? Yes. Any whatever. Yes. So we're making sure this HMH is compatible with NW. Yes. Thank you. Yep. Okay. anyone in the public on the education curriculum that we just spoke about the um
082science kits and what's coming down in two years that's generated from PTE or is that even federally like you're No, so the kits are resources that we use uh to teach the science standards. So the kits are something we purchase for a company and they're used in the classroom. Those are going to be discontinued. Um, so we want to bring it to the board so we can purchase those now. Um, so we can have the program that we currently use for next school year. I'm afraid if we don't purchase them now, the company knows they're not using this program. They're not going to manufacture a lot. And I'm sure we're not the only school that uses them. So I want to make sure we get them first. Um, so we can continue with that program.
083And then while we're continuing with that program, we're going to look at the science program with the new NGSS standards. NGSS. Okay. Anyone else? Next generation, Next Generation Science. Okay, moving on to operations. Mr. SM, good evening. Um, little update on the routine project we have going for the admin middle school PD PBI. Um, I'd like the board to consider a combinating kit. And what that kit is, it's uh $990. All the cores that we're putting in the new doors, you can remove them. And this kit will allow us to change the the tumblers inside the core if if for whatever reason, like we went through and and picked what key should work, what door, whether it be a gym teacher has access to it, administrator has access to it, teacher, whatever. But if for
084some reason down the road we decide to change that door, we can just take that combinator kit and change the core. Mhm. Fairly handy device. $990. I'd like to put be able to put that on for approval at a future board meeting. Then work all of our doors. Be able to change it. Yeah. We're going to have to say we need a new renovation door. That would probably be different than the old doors. PBI, right? This three key thing. We're going to have the same key system throughout the entire district now except for Poke and El Pes. We okay with that? Maybe first go back. Maybe maybe first go back to the manufacturer and say, "We just bought this much money from you for the renovation in the doors." Maybe throw in that $900 key.
085See what they say. I can try that. Sure. I mean, seems like I would just like, you know what, go ahead and give it to me. Go ahead. Here you go. Thank you for your huge purchase. But yeah, I'm kind of like the freight, huh? We just talked about last meeting. Right. No, that's great. Now, the next one. Yeah, next one. The next one is more than $900. James Doorche came and did the walk through. He went through and marked down every door, gave us the price, and then when we did the final walk through to figure out what keys are going to operate what door, I realized they missed quite a few doors. So, with the additional hardware, it's $12,867 more from the initial price of uh the initial price was $344,000. Yeah. But
086then there's grant money was $189,000 of that grant money to the capital. So this additional this would be a change order. Did we fail to show them the doors or did they miss them? They play missed them because when we did the the final walk through that I caught them like you missed this, you missed that. Um they were here on a day that there wasn't any school. So and they and I they had the key to go to every door and they said I asked them to go with and they said no no we got it. got it but they didn't have it. What school is this? Um there was a lot of says middle school. Middle school. Oh, you said you said you said nine and four administration middle school. Correct. Yeah. Yeah.
087They missed quite a few in the middle school like up in the science area in between the science room. There's a closet and there's like five doors to get in that thing and they missed everything. There's all the connecting rooms over there. And you want to put that on the next board meeting? That's okay. Okay. And everything's covered now. Like you went and checked that I agree. Why would we not do those? Yeah. Right. Exactly. Right. Okay. And I will mention too if we can throw that out for their for their error. Yeah. All right. That's it, Randy. That's it. Okay. Anything um from the public then on um operations, the items we just talked about. Okay. Uh moving on to transportation. Exactly. [Laughter] Just update. The flip oneway traffic on route 115 opening up
088the northbound lane, closing the southbound lane took place this morning. Um, we get to change this till this morning because I didn't know if it was actually going to happen, but it did happen. It did happen. And buses have been routed so that there's no interference in drop off times or all went smoothly this morning. I was going to say, how many phone? No complaints so far. That's great. All right. Any questions on that issue? I I just I know Norm brought this up before about the RFP for the busing contract. Um I I mean I was here in the audience the first time around when it was going through and the biggest complaint was that we didn't give the other contractors enough time. So I like like to say that we should be really
089getting that RFP out. We waiting for first. It doesn't matter. We still should have it out. You might not have been at the meeting. We did discuss it. Yeah, you did. Yeah, we did. So, I was there, but I just finished sent over to Mark's office. We are going to give first an opportunity on May 8th to come in do that. So, I guess that's what I'm saying. So, we're waiting till the wait for the RFP to go. I'd like to see it get out now. I mean, it just Well, the contract doesn't expire this year. It expires the following year. Still, you bet. That's over a year. That would be, you know, that would be over a year for those. I mean, we did talk we did ask them to move the presentation up
090because this was a hot topic when we discussed this. I don't think there from August until we were trying for April. For tonight, we were trying for tonight. So, they're coming in, right? So, they're just giving us something based on our own. So, the RFP How's how are they not knowing the RFP? How are they just going to give us what they they've been our carrier? So they so they know the rattles. So that's what basically so they're just going on. Uh anyone on that in the public? Okay. Uh technology Mr. Vano. Sure. So I I addressed this uh when we discussed the board policy um that was for first read. This is actually attached to that. This was actually in the multif after authentications. Um I I don't have any more to say other
091than what we said at the board meeting. So if there's any questions you can certainly ask. Have any questions on that? I'm curious on the conversations that you might have with some of the individuals in the room now. Sure. Sure. So um in those individual at the end of the board meeting there was some questions about why we chose which we chose which was to get the uh the actual hardware devices instead of just attaching to a cell phone app. Um we discussed that the complications with asking all of our staff members and faculty members to um have a school app or something that's attached to school on their personal devices and what could potentially become um an issue with some of our employees not wanting to do that. So, uh, in order to make
092sure that our our systems are safe or as safe as we can get them, we chose to do the the hardware tokens instead. I do know they use them at mount poking them out and they've been using them up there because my daughter-in-law and son have them fine. Unless I, you know, stay corrected, but I think after the individuals with those concerns, it it kind of made sense why we were going. Thank you. Thank you. Any questions? Okay. Any questions from the public? Oh, okay. Do we have anything under policy this evening? Do we have athletics? All right. Do we have anything under security? Not at this time. Security. I just quick one just like I know we got the renovations coming up and breaking ground. Is there a plan security for, you know, will
093we start shutting this down that down and how they're going to make sure everything's secure? Is there a plan that they're going to present to us or I mean not not out here because people know what it is, but I mean at least us in the back room there so we know this is covered or that's covered. I think we discussed that at our at our meeting discuss at committee level but maybe not just the security within the building but also like the rerouting it's going to be just as we ask everybody and staff to be flexible our communities have to be very flexible with the traffic athletics it's it's only [Applause] 8:47 we're three hours really denying. I think it's me. I think it's me. I would like to publicly say I don't speak
094as much as Dr. Uh so just a few things. Uh one on the agendum on the agenda, excuse me, is uh study hall. So um that's on there because two things. one. Um, our lacrosse teams can't go on the turf to practice until track leaves the turf. Uh, so there is a good hour, hour and a half, uh, where they can't go on the turf. And with the middle school now, they occupy the grass, uh, athletic, uh, the, uh, lacrosse fields over the middle school. Uh, we can't be throwing balls around when track is out there. So, by the time students would get on the bus, go home, they would have to be turned around and brought back. Uh so uh our solution was to start a study hall in the cafeteria. Uh and also
095we have some clubs that meet at have to wait as well before uh certain clubs can start. So they're meeting in the cafeteria, snacks provided and currently we have uh I believe a security guard that monitors them uh currently uh in the cafeteria. So just wanted to bring you up to date on we also just hired at the last the meeting tonight we hired teachers. So, we're going to have two teachers with the security because it's a large number of kids. That's what I was going to ask how many kids it is. Uh depending on game nights and all that that number will fluctuate some. Uh but I know there was 26 or 27 there the other day uh when we had some games going out. So, those numbers will will fluctuate as well. Uh
096as for the turf, uh there's supposed to be a next week. Okay. Uh to uh repair that under warranty. Correct. Bless you. Bless you. That's correct. Yeah. Under warranty. It's under warranty. Wonderful. Yes. Uh, as for the tennis courts, uh, until we get 75 or above, uh, the gentleman, you know, he just can't come out yet because it's just too cold, uh, to look and make a, um, I think we'll get there before the end of the school year. Well, kinds are next week already, districts after that. So, uh, we won't be able to use them for our team this year, but put them out west was nice enough, uh, to allow us. But with all the weather changes, the days we're supposed to go practice actually became days for matches. Uh, but they, again,
097they're still there in case we do have students that make EPCs and make districts. Uh, so they have a place to, uh, practice. and the community has reached out a lot and and I emailed them back and explained that they are locked because we don't want anyone to get hurt but we also don't want to damage any further uh the top portion of the of the court too and then and they were all reasonable and they understood that as well. Uh so that's uh the turf, the courts, um study hall, and the last thing I want to share, and I think I sent you the um sent you the share for a slide presentation today. I emailed the emailed it to you on automated timing. I'll take a look at it real quick and see
098if I can find it. Yeah, I emailed you the or shared it with you via Google. All right. Well, looking at your study. Are you seeing a decrease on issues? I know there was a lot like in the gyms and the hallways and all. Yes. Yes, we are seeing a decrease in that. Uh there were kids that would just kind of hang out in certain corners of the building unsupervised and all that. Uh and again, some of those are activities along with our athletes too. Um and we did see this past week a decrease in that amount of people. Uh and it was brought because you know our custodians are out working on they're the ones that really brought it to to our attention that it was uh so uh fat timing uh fully automated
099timing uh for track uh I was just out at our uh conference and this is coming down the pike um as a mandate from PIAA. Oh okay thank you. Uh so what it is a fully automatic fully automated timing is that there's a camera set up at the the finish line. Um participants wear a sticker on their um shorts and as they pass line it takes a picture and it um technology wise it um records tracks and records the time based upon that number as it crosses the the finish line. Uh we had this opportunity because Tuesday with the high winds, East Stburg North could not host up at their campus because uh it was just too windy up there. It wasn't much less windier down here either, but we hosted because as you know
100the spring is the most difficult season with scheduling and moving events around. Uh we didn't want to lose that date, so we brought them down here. Uh they brought it along. Uh it was a great system. Uh we didn't need six uh workers there to push a button every time a lane came across uh the finish line, which again um we struggle with workers for our track meets uh to get the amount that we need uh for um a productive track meet to keep it moving at all. Uh so um just wanted to share with you uh some of the reasoning why this fat or fully automated timing system is important. Uh it reason one prepare for possible upcoming mandates from the PIAA. As I said, there was talk that they were going to move
101to this being required when hosting track meets. Uh increase accuracy of the time. Uh there was a couple times that we were videotaping the finish. We had to use those uh foam videotapes to track the time because one of the workers didn't push the button fast enough and it didn't uh collect the time. at the varsity level. That's very important to our athletes because it helps them get to districts, uh, leagues, and eventually to states, uh, help reduce the length of the overall track meets. Of course, uh, with it being fully automated, it takes the picture, it's done, we can move on to the next meet. we're not resetting a lot of things because the camera is ongoing and it keeps the movement of the track meat going and it helps alleviate issues like having
102enough workers as I mentioned earlier. Um so again um fat which is fully automated timing is something that you know we could look at for the future. Go back one. Uh current meat issues. As I said, um even last year I had to put a district-wide email out to get track workers. Um workers are doing multiple events. Uh so errors occur because you're rushing from one vent event to the other event and sometimes errors occur and we don't want to uh have those errors occur especially at our varsity level where those times and those uh places are important for our student athletes. Our current needs right now uh along with event manager myself being there we need one announcer six timers uh one results manager that's a statistician we still need that statistician even though
103the data is being collected by the system we still need that statician to take all that data and get it out to our uh participating schools and we have eight event judges in all the different events that we do on the field side of a meet uh approximate cost per worker with FICA retirement all 64. So, you know, we save $45 in our contract, but overall it does cost about 64.15. Uh total cost per meat is about a,2640 and that's not including the official fees. Um looking ahead at the actual system, there are two routes that we can go. One is an in-house system. We flat out purchased the system. Uh approximate cost would be about $15,000. Uh that's the cameras and everything involved with it, the the tracking and all. Uh about another $1,500
104in the stickers, cords, and everything that you would need. Uh that are not you can't reuse them because, you know, once you put them on their pants and all they they they just they don't restick. Uh so total cost of about 16,500. That doesn't include yearly updates with software, uh any changes to the system or anything like that. Uh then the other one would be to utilize an outside timing company uh which East Jburg uh school district does. Uh but they get a cheaper rate because they allow or they gave him the equipment that they had bought previously and they just couldn't find the people to run it properly. Uh so the outside company would be approximately $700 a meat. Uh so approximate cost per season would be an extra $2,800 with an average of
105four meats per year at home. Uh so just wanted to share some of those things. Now we would not have the cost of timers for each of those. So it would be um it would eliminate those but we could use those people in our field events where a lot of them are going anyhow. But I just wanted to share with you that this may be something we need to look at in the future when it becomes a mandate. So, I just wanted to put it on everyone's radar this evening. Chim, tell me what East Strawburg does again. So, they have this system. So, they bought the system. They bought the system. They did, but they couldn't find someone to learn the system. Okay. So, they use this outside uh company that does it. He uses
106their equipment, but he owns his own equipment. So, he gives them a discount. So instead of paying, we would pay with not having the equipment $700 meat, they only pay $600. That's what I wanted to know what the discount I guess was. Yeah. Okay. How many home meets do we have a year? Uh four approximately. Um and it could also be used across country too. We also use it in middle school. Uh we could use it for middle school just to break down the cost of it per use. Uh middle school have two homes. What what does it entail to run it? Uh you need a computer. Uh it comes with the camera that points right on the finish line. It has um trackers that uh would help the camera um focus on there. Uh
107there's a cord that hooks up to the starter gun. Uh you can either go wireless or there's a 500 foot cord. I would suggest go wireless instead of dragging that cord all the way across the football field to the starting lines. Uh the software of course the biggest uh I think cost is in the camera and the tripods and all that need to be set up with that. I can do a breakdown better of each equipment for this. I just like I said I just wanted this might be a stupid question but if they couldn't figure out how to run it we we can. Again the guy who did it I know it won't be me. So yeah I know that too. a lot to learn. All the people in front is something that the
108track coaches are pushing for. Uh, no, this is something I I learned out at the conference that was out a couple weeks ago. U, I mean, there was a lot of stuff thrown at us with title N and all, but this was one that stuck out to me. None of our C track coaches really brought it up yet. I know our statician, Mr. Hint, who does it said because he deals with a lot of the other staticians in the district, like Allentown just bought a new system uh for theirs. um as well. Uh Parkland has it. Um E Straber uses it. So Straber uses it. So it is people are trying to get on board now because it's mandated for 252. But it's not mandated yet, but it's coming down the Oh, it's not mandated
109for 2526. Oh, okay. I misunderstood that. It was coming down the pipe. Oh, okay. The thing with that I said I went down to watch it and we look at the price and we're talking about this that If we bought it for 15,000 again, we have to train somebody to do it. And then what if they can't do it? Well, I got to train somebody else. And then if you divide the seven or 2,800 into the 15,000, how many years are you going to get out of that? And then that machine might be breaking over time. So you got to pay for that. So it's almost like going with the paid company. I mean, that's So yeah, there's there's two options that we could look at over time, but I just wanted to share that
110with that. Thanks. Thank you, J. Anything else, Jim? Um, no, I think that's all. Oh, girls won tonight. Lacrosse were we're undefeated still with girls. Uh, boys baseball won tonight. Boys middle school baseball won tonight. Didn't hear about boys lacrosse. But overall, our spring uh season's going very well except for this weather games tomorrow. Yeah. Yeah, sounds like it. And Saturday doesn't look any better. We don't have any. Thanks, S. All right. All right. Any questions for Mr. Krosinski? Anything from the public on athletics? It pertains to the new building and the new renovations and then the new building. If the community has concerns about So, this isn't athletics at this point. I'm asking about only athletics. Yes, it is because they're afraid they don't have enough room for the the teams to to practice.
111They're losing space for practices and they're concerned the outside facilities, the outside organizations because now the kids in school, our own kids are um not going to have enough time to practice. We're going to be scheduled out maybe over three three different schedules now instead of early late. These are parents that are concerned for this with their own kids in school about being out later because they don't think there's enough room for the kids. You're going to have to have that. That's not the feeling we got. Randy last couple weeks. Well, they had a meeting with the outside organizations just recently. Just saying what we just heard. So, I'm saying they're concerned about that. Well, that less space and alternate schedules and waste practices. There's less physical education spaces and um they're concerned about it.
112And that's what we've been hearing. I I I don't I I don't think that's accurate. We look at this. Yeah. Sure. Sure. No, no, no. But we've accounted for all of that. I mean, we we we asked uh community groups uh to and we're keeping our groups at a two-hour maximum on usage for practices and all and and anything over two hours really. As a coach, I was a coach. You start losing the kids after two hours uh with that. Um and and they were all in agreeance with communicating amongst each other. We've been communicating. We've gotten emails from them. Uh we talked our sports teams are coming first. They get first crack and everything. And then the outside groups, right? They are working quite actually. I talked to Rebecca today was TV Cubs. They're
113all working together pretty good so far. Yeah. And even even our own buildings like u uh the PBI contacted uh Mr. M myself about the summer. Would would they be impacted because they have to do summer school there and uh PBE will be coming over there because of the rugs being ripped up and all and and we said not this summer but possibly next summer. You know, we gave uh her a heads up and and you know, we've been communicating. So, uh just let you know it's been very successful that that community meeting that Mr. now and I had uh we it enlightened us too about how things and we have the new system that we're going to be taking on with scheduling too which is going to help a lot too. But I will
114say throughout the construction project everybody has to be flexible because everybody wants it to look just like it looks now and it just can't but if we're all flexible and work together they're going to have a beautiful new facility when it's gone. They were concerned afterwards because like even losing one court we're still losing one court I can't remember. No, we're not losing any courts. Three courts this year. No, we're not losing anything. We're not losing any courts. I just only have one more thing. Is it on athletics at this point? Also, if I could make a comment, the West Fairground has some space available. Um, they have some ball fields if you ever need to practice, etc. in contact. I I'm I'm a member and uh I was a former director, but um we
115we'd be willing to work with you. We have in the past for a number of the teams to provide place to do practices and that kind of we can share that of course with um I think the biggest um concern are the gym spaces. Yeah. Um that that's that's fields aren't really affected by it. Yeah, because we have a lot of fields also on PB and PBI that they use. It's the gym space that they're concerned mostly with. I know we talked Sorry. Go ahead. I know we talked about uh I know we talked about Pulk. I know we talked about Eldridge. No, Hill, which is right next to the high school. It's right over here. What was the verdict on that? What was the ver that was my specific What was the verdict on
116that for the gym? Do we go into that? We can't use they use the chair. We run that out. Yeah. Yeah. They don't care at 7:00 at night though. There's no custodians at either one of those schools. They have stuff in there. I understand. You understand? Yeah. You have to Yeah. But at the same time, I don't understand because we all got to work together on this. So, I I want to say I understand. But I don't know if Dr. Conrad shared the comments um from our meeting that Randy Mr. SM and I sent. No, not yet. But I know you had the meeting. How how did that go? Again, I think it went well. I think um that was on the 26th, right, of March roughly that before our our last board meeting. It
117was that Wednesday. That was with the feeder program. I like to call them feeder programs, the outside organizations. It was pretty packed. It was right in here. I would say they're probably group forever. Yeah, I think so. Uh, you know, they they shared their concerns too and um I know um they wanted everyone's uh contact information which which we sent out because they wanted to start working together uh interrupt along with us. So, thank you. Um and I'm sure Dr. Conrad will share those comments with the board. Okay, down to Oh, sorry. I was waiting too. I do have one more question about the uh the fat timing system. I think it would be really helpful if you line graphed out the cost over the life of the system. You have the initial investment of
118whatever the 12 or 15,000 versus the ongoing cost and line out map out the three as three separate lines and then at the end of say five years of the system you could say which option would have been most cost effective. Five point five point 5.427 I did the math right. If you did if you do the six timers at roughly $380 a match based on the calculation that you just gave that's why I asked about the four matches plus Mr. Keefe talked about the two middle school matches divided by 42 you come out five so in 5.427 years you're looking at offsetting the cost of how much it would have to six timers but at that cost what John was saying I'm sorry Mr. was saying about the uh the wear and tear and
119possible additional measures we might have to go it I don't know the secondary option on that chart made more sense after thinking about it but anyway especially with the you know you need somebody you're going to have to pay somebody to operate it also yeah cost and the other stuff thank you for thinking about that all right anything else under athletics okay any Other any other any other okay any other one one question might be for Mr. if it's Gerald, but there's talk of the labor laws being changed so that the kids can work longer hours and late at night enough kids working for their academics. It's just a question. Is there something we do policy wise to help this kids? I can tell you that that's that's not that's not up to us. Um
120we can we issue uh work permits for students, but those laws are set by the state, not by us. It's just can't believe they're going to let them work every night. Okay. Hearing nothing else. Okay. Motion to adjurnn or we are journ at 9:07. Mark that down. Somebody actually texting. We all should text. We're done.