001welcome USD 264 constituents stakeholders parents family staff and anyone who happens to be watching this video uh really appreciative of this opportunity each month to come together and just share out uh some of the things we're doing at Clearwater and just give you an update to some of our strategic plan goals I can't believe it's already December uh so we're enjoying the first snow uh just finishing that stuff getting melted off and having the week after Thanksgiving uh having a full week off there as the first time that's happened and we hope um that that week went well for you and you're able to spend some time with family and friends and as we close up this first semester we wanted to just take an opportunity to really kind of look at um the next
002step and what we're going to really focus on within our strategic plan again we're always going to just start out with making sure that we understand the why so uh sharing out information as to why we are uh doing some of the things within our strategic plan what is it that we're actually going to do and then how are we going to achieve uh some of those goals so this month we're really going to be focusing on strategic plan goal number four which is consistent and relevant communication uh part of that is making sure that we are uh giving the information to uh the community and to our stakeholders in a way that is the most effective for you um communication is two-way and so we want to be able to push information out to
003you and make sure that you're able to get information to us so what we're going to really do is present a survey that will go out on December 1st um if you are a parent of a student in USD 264 and have accurate information in Power School uh via email addresses is you'll be receiving a bright Arrow email uh with a link um to a communication survey that we're going to ask uh people to take it'll be open from December 1st through December 15th so these U last two weeks of school before Christmas break uh also we will be posting that uh link to the uh survey within this um presentation as as well as have social media uh pieces out there for community members to be able to fill this information out so what
004we're really trying to do is receive a data from you guys as stakeholders parents and staff as to the best way that we can communicate and making sure that we're honing in on what it is that our community needs one of the ways that we do communicate and a heavy amount of communication comes through our social media channels so uh we have District uh social media presence on Instagram on Twitter Twitter or X and as well as Facebook I would say that most of our uh post and most of our platforms that we use the most are Facebook and Instagram so make sure if you have those social media platforms uh you go find Clearwater USD 264 and follow Andor like those pages um to keep up with the most up-to-date information one of the
005things that we are really trying to focus on is making sure that we're telling our story about the great things that are going on at USD 264 through our social media platforms and some of the things we've implemented this year is the Friday photo dump and so uh we have teachers are submitting each week um pictures of great things that are happening in their classrooms from all the different buildings and they're able to uh source that information themselves and send it to a email address where we collect this information in the district office and then on Fridays we just put together the photos and and put them out there for everybody to see the things that happened uh during that also in coordination each month as we're taking those videos and others taken throughout the
006district and creating a through their eyes video so you can see what it's like uh to attend school and the different activities that happened for USD 264 students every other week then we are providing a data dump which means we are putting out information around our academic data uh and or IPS data that will help show the growth that USD 264 is making and then we have weekly interactive questions where you guys can interact about uh maybe who is your favorite teacher growing up what was your favorite activity to do at Halloween or uh things along the those lines so we're really trying to gauge that interest and provide a deeper interaction on our social media platforms the second thing that we've done this year and we started this internally back in August and we're
007going to start continuing to use it now with our external stakeholders is our levels of communication we are inundated every day with communication uh from various sources of text uh emails social media um from family members from the school from kids and all of that so what we want to be able to do is make sure that the information you get is relevant and consistent to what your needs are as per a strategic plan so we devis these four different levels that we use so we're going to start using if you see level one through level four then you'll kind of understand um M basically the urgency Andor what we're asking as a district so level one is it is not urgent uh it is just information only so we're just passing the information out
008and hopefully the information is finding you uh well ahead of time if there's any type of date along with it level two is it's not urgent but a response is needed so if a teacher is sending some information home to a parent or we're asking for some information uh it's not urgent but we would like a response probably within two to three business days um making sure that we have that opportunity level three means the information is urgent but it's information only uh this may happen in a situation where we have information that we need to get out to parents or community members quickly such as a snow day um or something along those lines and level four of course is a urgent and a response needed and uh these are going to be used
009very in very infrequently and making sure that they're only used when needed something a level four may need to be used is when we maybe have a situation where we' had a gas leak in a building or we have a water rupture in a building and we need you to come pick up your students at school or we're going to dismiss school uh because of certain events and so hopefully as we get better using these uh levels externally with our stakeholders in in the community and parents um you'll get a feel for as information comes in you'll be able to look at the heading and see is it level one through level four and understand the severity or urgency of that communication and last here are the forms of communication that we send out so
010we'll have information posted on school website uh we will use our social media to present information and to be able to give a story of what it's like for students at usd2 264 we'll also send out information through our bright Arrow communication system through emails Andor text we'll also use our local newspaper of the time Sentinal news and then each building has their own social media pages that you would be able to follow and get information again our goal for this year is to be the one we want to make sure every student has someone at school that they can go to in times of need and of our last student perception data uh that we were given back in October we have about 95% of our students feel safe at school and about 98%
011of them feel like they have an adult that they can trust so that is really helping us meet our goal of being the one this year here's a link a QR code that you can scan um to go to the uh survey it'll be open from December 1st to December 15th it is a Google form survey it will not be collecting any data other than what you um put in into it for us we'll take that data in January of 2024 and analyze it and then we're going to start in the spring adjusting uh our forms of communication to meet the needs of what that data shows and then we're going to resurvey and send this out in May again uh to see the areas of growth or how we will continue to increase that
012also uh we will be putting out our Clearwater Clarity pdf version of this presentation on December 1st as well and that will also have a uh URL link that you could type into a um web browser to be able to access the survey if you're not able to scan the QR code again if there's any time that you want to be able to reach out or come in and visit with me here's my contact information and set up a time uh to sit down and visit our doors are always open we hope you found this uh video to help uh increase our consistent relevant communication and helping our strategic plan uh goal number four thank you and have a great day