Special Board Meeting/Budget Workshop #2 - May 8, 2025 at 5:30 pm

001Board members, please turn your mics on. Okay. The time is 5:32 and I call this meeting to order. We will conduct roll call. Liz Gutierrez. Shirley Jordan here. Priscilla, Albert Riadar, Belinda Gonzalez here, Oscar Adondo here, Belma Rodriguez here. Let the record show that a quorum of board members is present and that this meeting was duly called and posted in accordance with the Texas Open Meetings Act, Texas Government Code 551. We'll now stand up for the pledges. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Honor the Texas. I pledge allegiance to thee, Texas. One state under God, one and indivisible. Oh, wait. Excuse me. Okay, we're going to move on to agenda

002item three, the presentation, reports and action items. A the budget workshop two the presentation and discussion to train regarding the SECO loan Mr. all of this and oh the train account manager and not Miss Mendes this one little part. Okay. Well, thank you very much for giving us time out to show you the data that we collected and the preliminary survey of the schools to give you some sort idea what are um what we find as far as energy savings throughout the campuses. Uh and what we have put together is a just a kind of a a detailed study not excuse me a brief detail study of what we found. Uh this is preliminary and it's not really in detailed until we get to the next phase. But let's review this so you can understand

003what we what we found. Oops. Sorry. Brian, cut me out here. There you go. The bottom one. Left. Okay. Thank you, D. Thank you. So, we got this off your um up data from um all up about your scorecard you're looking for your district. So, it's you've seen this before, but basically it's going to be what what we're looking funding sources and next steps for your schools. Um just the fact that we found some ideas that could could give you an savings not only in utilities but in water consumption. Uh, and with water consumption being nowadays with Corpus Christie, it's very um they're eager to find out where we could get some water savings um throughout the uh city of Corpus Christi. Um we looked at the high school. Um if you could believe it's

00418 years old. Um it's 2007. A lot of the items in there are still in the two 18 years old and are still working condition. However, they're they're um they're they're not giving you the energy savings for electricity or the water savings for your uh water water usage. So, what we did, we looked at all the lighting um controls upgrade, which is basically going to be a retrofit recommissioning the controls. You do have existing controls. they are working, but I believe with a with a kind of like a tuneup on it, it'll give you a little more savings on on the actual controls, the lighting upgrade. Um, we follow AP's recommendations. Uh, AA is really kind of forcing companies like us to look at trying to get those better quality uh high efficiency lamps in

005the school. So, the energy energy usage come down saving kilowatts because that's what they're saving for. the power plants are struggling to give us all the utilities. So, they're they're asking, you know, to look at these kind of um repairs or retrofits so that we could save energy because they give us a nice um incentive to make that happen for your projects. Uh so, definitely the water consumption would uh conservation measurements would be like the faucets, the urinals, and the toilets to see if there's a way of of controlling those and making low flushing type of valves. um better equipped um onoff valves for the for the sinks and of course the urinals as well. That in itself is a very uh nice savings on your water bill and that's what we kind of look

006look for electric bill water bill. Um there are some issues with your coolant tires. Again, you know, it's 18 year old um uh building the towers are original coolant towers. They do have to be changed, but it depends on how we're going to change those out. Whether it's a um finance through a a utility savings finance or just a regular type of u bank finance because uh it they don't pay for themselves because just they're a product that's just needs to be repaired or replaced. It doesn't give us any kind of savings like a water faucet or or a lamp in your ceiling. Um and then last thing is that since um the building age, one of the biggest um energy saving devices that we find is performing a uh air distribution system rebalance. basics

007going through there and going back to the specifications that were given to us for the when we uh from the drawings and go back and make sure they're still like that because you know as time moves dampers get out of whack they some damp uh dampers are not flowing open and closing properly. So when we get those flowing properly the air distribution is is is is uh equal to the specifications and it's a big energy savings. So, we kind of look at that, those three items that I think for the high school is going to be the lighting upgrade, the controls, um, recommissioning, the water conservation, and the air distribution. And maybe we could save enough money to pay for the school and tires. We just don't know that at this point. Uh, the junior

008high school, uh, we we call this the potential. Um there is a lot of a lot of uh items uh similar to what we have at the at the high school. Um one is definitely the lighting could be upgraded. Now where we look at the lighting is the entire school. But I guess I need to figure out what we're going to what's the next step for the junior high school. We understand uh there are commerce there are meetings with the facilities for your facility management facilities meetings that it looks like the auditorium may be spared if you do a renovation. I think that's correct. So if we just look at the auditorium um upgrade those lightings um that may be you know a payback for itself. However, if if that's the future should extend, then

009we definitely will look at doing a lighting upgrade throughout the whole um middle school to get that savings back for um for the uh for the kilowatts off that school. Of course, the um the biggest thing there is the controls. Um it there are train controls but again we would like to go through and do a recommissioning just to um tweak this the system so we get as much utility savings as possible through through that um through that school. The water conservation um we know about the problems that we have with the structure on the on underneath the floor. There is more that's going to be a very large um project with the engineers involved to make that happen. That's just an item that's going to have to be looked at. Either be finance it

010or it's going to be into the bond area. if that is the next step for keeping the uh keeping the existing school. However, um you still have all the the faucets, the urinals, and the toilet that really could be upgraded to um uh better uh um fixtures so that we can start saving some of water in the junior high school. So, yes, that definitely could be a a posit that now we just have to figure out we're going to do whole school or we just going to focus on auditorium. Um the last thing is the in the auditorium there are several four air headings that we put on the list to refurbish um are replaced. We're kind of leaning toward the refurbish because we feel that if we get enough um ascendants from we able

011to um uh you know refurbish those air hands rather than replacing them. I think the the casing is okay. is just internal components need to be replaced to make it a better uh running system. Uh and that's just the auditorium. Uh again, the reason I focus on the auditorium because in our past meetings, it seems like the auditorium be saved if if should Yamuv and and uh not go with go with a new uh uh junior high school. So that's a JFK Elementary School. Um again, we're looking at the lightning upgrades for the for the uh the school. Uh we do have already we have um a control system uh that we should be completing here in 2025. Uh we are saving kilowatts right now. It's working great. Uh it actually this particular school was

012at the top of the biggest usage if you believe this for for electricity and we pretty much has cut cut that down quite a bit. So it's it's working and we want to do now we want to do it to to all the schools. If we can make it happen here at the small school JFK I know I know we could do it at that the high school which has a bigger uh um electricity consumption. Uh again, we're looking at water conservation um just the same as as the other two schools so we can start saving some money on the water bill. Um the coolant tower, we we're looking at maybe u repairing it or replacing it. Uh we haven't got to that point, but it looks like it may be repairable there. the these

013towers um seem to be okay, but uh I think it's something we need to look at if we could fit it into the energy savings uh and so we can make a payback for it. Um again, it's going to be ed distribution. We go ahead and um do a test and balance of theo of the whole building to ensure that it's meeting the specification when it was built. And the last thing we're looking at what we call a chiller overhauls. Now, we did this at the high school with the ESSER funding. Uh, and with the ESSER funding with that, we we included a 5-year warranty for the U chillers, which is bump to bumper. And we would look at the same thing at the JFK. The two schools, I mean, the other buildings on here

014is Westo in elementary school and administration building. We actually got once we looked at the data of the utilities, those two schools seem to be working in and where they should be. So I don't think it's really much. We we may look at the controls as we go into a detailed study, but at that point we felt that, you know, they're they're aligned pretty good. uh to both of those buildings. Uh one thing on the list that we found through our meetings is that uh specialty lighting which basically is the same stad stadium lighting, softball fields, baseball fields, uh the gym scoreboards. Yes, that is an energy saving device, but the the amount to install it, it just doesn't offset. So, it's very tough for us to put it in there to show you that

015we get a payback because of the cost of uh of the lights. However, we want to do that on detail study just to see if we could fit that in. Um, it it may happen. Um, but trust me, the old lighting you have at a stadium now, just by go with the the new sophisticated LED lighting, oh my gosh, it'll be a a tremendous how we're going to capture that is going to be where we're we're finding how to make that happen. Um, so I think that's something to least explore because I think it's something that we could actually add into the system. If I could get if I could ask a give me a little bit better incentive, I I think that may be something we need to look at. But all of that,

016the gym lightings, all of that's going to be in a detailed study when we start looking at um getting with AU and all the different um utilities to see where we're at with those savings. Um so funding sources that we looked at for west also is the lonear seo grant uh excuse me uh finance uh this is a state funding uh tool that for finance is around 2.5% um interest rate. Now this comes with a um couple of things with the sequel ground we'll get into but primary what they look for is the lighting upgrades the retrofit of I mean excuse me a recommission of controls the water conservation some air handling units but mainly it's going to be for a refurbished what we call refresh program and they also looked at the a incentives

017that could come with with the upgrades of the lighting and that's going to be like a lighting rebate from a course we could look at a traditional funding um which is approximately about 3 and a half% um but this would then includes the high school kon to the cool towers at JFK uh the junior high school air units maybe and then the stadium item tennis courts softball children overhauls with a incentive so yes there is one way of going one direction with the sec loan are traditional loan and and what you get with traditional loan it's a lot more but it is a higher finance and that has to be um looked at. So we would have to look at both avenues for you to determine which direction uh you could choose and it leave

018it up to the board and school district which which direction that they will look for. So, that being said, uh sorry it's kind of small, but we we put a uh two different the two different loans. Uh one at uh with the SQL loan at $1.5 million loan and one at $3 million loan and you you could see how the payments would be uh rolling out. Um if you look at the bottom line to that I think the where the blue mark is it's what the is going to give you the uh what would think the actual um savings throughout the years uh about $2 million savings uh for the district itself for the 15 years. So it's pretty neat to look at that as you as you move forward. So where that money goes,

019this goes back into the district. I wanted to talk real quick. Oh, I'm sorry. Does anybody questions about the You may want to look over if there's any questions, please reach out to us and we could review that because it's Yeah, I want to ask questions. Sure. Yeah. Okay. Uh, Miss Jordan, uh, the chiller overhauls, is that just at the high school or was it at which one? The high school. We did the high school uh, last year with the with the, uh, ES for funding. With the ESA funding. Okay. Okay. Now, the lightning, I know we've had some problems with it at the uh at the stadium and uh so what what we're going to solve the problem just with the uh LD lights or does it need some repairs? It may need some

020repairs, but we haven't got to that detailed study. We just actually looked at the lighting fixture itself and we knew the old lighting fixtures definitely could be replaced with the new fixtures of the LEDs and we knew that was going to be a savings capture. Now, we're where the where we're we make sure that even though we give enough savings on those slidings, is it going to help pay back the cost for for the actual repair upgrades? If the repairs are a lot higher, then we're going to have to figure out that may that may not qualify for the for the SECO loan at the at the 2.5 and may have it go into the traditional loan at the 3.5. So it just because they look they we've got to give them information and they

021have their own engineers on staff to check our information to assure that when I'm going to say I'm going to save you $10, it is saving $10 because that's how it that's how they they um guarantee the finance of the loan to asssure that you have a payback for the project. That's the biggest the biggest thing they look for. Traditional loan they don't. They're just going to borrow like a regular traditional loan, but you still have the savings because that traditional loan is going to we're going to make sure that the the lighting is going to save money. The the the new water f going to save you water and with the a um rebates, you know, that's going to help on the traditional loan. Um so that's I hope that answer your questions. Okay.

022All right. Um you have any further? Okay, Mr. when we're looking at investing, let's say at the junior higher and uh these projects have to pay for themselves within 15 years. Okay. Correct. So, we got to be careful if we invest anything in the junior high and then we decide to all of a sudden tear it down. Absolutely. We're going to be liable for we're not going to be able to get that savings. Yes. That's why I think you know that's why I said on on my on my slide I said possible potential you know because you know as you as you see what what um all the means we've had it's like well do we get save it or we do we get rid of it or we spend too much money on it

023when is that going to come come in effect you know I heard maybe 2026 is the bond that you're going to go after so do we even consider the junior high school altogether because you may want to take that out of the equation and just have the uh high school and JFK and see what that loan's going to be like and and and think how how I want to save money on the on I don't want to use the good schools compared to not I want to say bad schools but the not good schools because of the fact that it's just has so many issues over there. Um, if you look at the list that I saw, I mean, just off the top is the water piping and the elevator. I mean, I think you

024guys have abandoned the elevator now, uh, because it just, you know, you know, out of control expenses. So, however, the auditorium, but to be clear, if we decide on the auditorium, it has to be around for another 15 years. That is correct. Correct. Okay. To to satisfy the loan. You are correct. Okay. So otherwise we'll we'll be we still have to pay that loan back. That is correct. So you say I'm going to demolish it. Well, you know, but we won't get a penalty for No, you won't get a penalty. You'll just still have to pay the loan back the way. Right. Right. Whether the penalties there or not. That's correct. But with traditional loan, um again, traditional same thing. You just have to pay it back. So it's very that's why I say potential,

025right? uh I I could I couldn't find the right word. I said, "Do we want to do this?" You know, you know, it's kind of things because I understood that it's going to be a little bit of a future business for the school district whether to keep the the junior high school. Uh so that's going to be a decision. We'll definitely move forward with the detailed study. However, um that'll be some we may want to show that as a you know deduct or a separate item for that because um I think it's to your benefit to look at the junior high and we go with the other. Is there going to be less of a loan that we're asking for? That is correct. Um, Miss Jordan touched on an item that we've been having fluctuation

026with the power supply at that knocks out the scoreboard, knocks out the the high school, sometimes even here. And we haven't been getting anywhere with A. Are we still anywhere closer to solving that problem? because nobody seems to figure out what's causing those power outages and we we do have them. It knocks out the electronics and a lot of times it knocks out our equipment that we have to replace. So, or we add on that because if we're going to add or improve the scoreboards, the lighting and we have something zap it like it's been happening, then we're back to square one and we just spent money. We just threw money away. We had a electrical company come out and they checked all the electrical and there's nothing wrong with the electrical. They're saying it's

027the signals that you're getting that that's why the the boards go out. And where are these signals? Are they some controls we have? Is it AE? Is it what what are what are Well, they're they're saying it's like spectrum. They're like a garage door opener, you know, when you hit when you It doesn't work on every door, right? it's just programmed to work on a certain door. That's how they they're explaining it is it's not the power because they check the power and the power's there. It's just that there's a signal uh you know that's so what our Wi-Fi is weak is is there a signal from the remote controls are interfering with Well, they're saying the controller is is signaling to come on or to shut it off. Where's this controller at? Yeah. Well,

028the coaches have the controllers. So it it's a controller like a remote control to turn on. They're large boxes and you know like when they have a football game they bring the controller out and then they you know set everything up. I mean I don't I don't use the controllers. So is that something that can be included and replacing the controllers? because we need to solve that problem before. Correct. Because you can see the fixture of the age and the controller itself is just, you know, leading to that kind of problem. And so when you upgrade it, you're getting all new equipment. So you may see that problem go away. So we have narrowed it down to that's what the problem is. It's not a like we've been kind of not with the No, not

029with the scoreboards. Okay. Not with the scoreboards. Scoreboards. Yeah. We still get zapped and we still lose equipment. So, getting back to the zap, where are we at with that? Is it an AE problem, transmission problem? Yeah, we haven't been able to get anywhere with them or them talking to us and meeting with us oneonone. No, I mean, we it still happens. We see it all the time on our equipment. It's just I hate to spend money and then we get zapped. Keep getting zapped. It hasn't happened lately. But it's happened to the point where we have to shut down schools and send the kids home and it cost us money. I mean, I know that there's a we lose power. Yes. Yeah. Yeah. I know that I had spoken at one point one of

030our um we have a parent that works for AP and I talked to her and she said it's not just Westo. It's a Westside thing. It's not limited to the school district and I don't know if it Yeah. Who was that? Somebody with AP or Yeah. So, they're aware of the problem. Yeah. I don't know if it's the infrastructure is just all old. I like the Yeah. So yeah, and they knew this was coming. I mean, they told us years ago that that power was going to be an issue. It's not like we have a lot of growth in the area. No, it's just I guess I think the age of No, the I think age of like the lines and things like that was what I kind of got from what she was saying.

031That's what it is. It's because we don't have the growth. They're not investing in here the infrastructure. That could make sense. Yeah, that's what I got from what you They want a return on their investment just like everybody else. Yeah. Yeah. It's the It's the It's the company. But will we have warranty on some of the Yes. And I'm going to write a note down and we got to make sure when we visit with a about the sender program explain to them that we need some help on the ground spikes that we're getting from your your electricity feeding into our new system. And we got to let them know that if that happens and it does hurt our new lighting that we expect them to pay for it. Yeah. Yeah. Because if we go to

032the insurance say you have a deductible and it's not going to be covered because our deductible is so high. So it' be something we have to explore with them because if it's the if it's going to tell the tell if they're going to tell us we're sorry we can't we're not going to be able to do that. I can't come to the to you and say let's replace it because it's it's not going to be a warrant issue. So However, we have we have a lot of people that we know at a um because we use them not only in Corpus from from Port Laaka all the way to Del Rio and South. So, we know a lot of pe a lot of people in the organization now. I can definitely talk to them. That

033would be great because a lot of times we we run into a roadblock where we only get so far and then we're stuck with whatever answer they give us and we know that's not the right answer and they won't let us talk to somebody higher up. That's correct. But you have the power to I mean, yeah, we might as well. And We need to get a hold of the right person. Well, it's good that you let us know that because if we go, "Oh, wow. Yeah, let's go to new scoreboard." We find out, you know, a week later we have spike and it's gone. You're going to say, "Well, in the last couple years, been more we it's happened every year. It happens once or twice a year." Oh, I'd say more than power. We

034send the kids home. Oh, the lose power. Well, the mares have That's usually through due to storms or something, right? Storm stuff. Definitely storms that happens. Um but things that will happen intermittently, right Byron is where the internet well Byron can answer this question better. I think you can really help us with with that getting a hold of the people you know and letting letting them know the um the exact problems that are going on in our district. Yes. Yes. And it may be happening in the as a community because when the high school loses power, we most of the homes here are going to lose power and then you you look right across half a mile away and they have lights over there, right? So it's like it's an isolated area that it's happening

035to. Interesting. Yeah. So it it's difficult to tease it all apart, right? Because sometimes we have weather events and isolated outages may occur throughout the whole city. There's other times where we may have a really isolated outage at only two of the campuses for a prolonged period of time and you know they'll talk to us and say a transformer went out and you can see them out there working on it or a you know a big substation will go out and you can see them out there working on it and it gets restored and every time we just hope oh was that the thing that was failing that was giving us the spikes and causing us issues all these years but it never is. It it's so it's multiple things, right? It could be weather

036related. It could be they have specific equipment that fails. It could be that I mean just in general when the weather's bad and the lines are wet and the wind picks up, it's never good, right? We start, you know, the lights might flicker. You might see computers go in and out. But I mean in general we just have weird voltage spikes here. I mean, there are instances here, for example, where in order to get things to working again, you have to pull the power off of it and let the capacitor discharge for like, let's say, 30 seconds. I mean, it happens with the monitors here at central office. They have a soundbar on them, right? And people will call and they say it's growling at me again. And when I come over here, all I

037do, and a lot of the people here will know because it happens to their rig. I come, I pull the power for 30 seconds, let all of the abnormally high voltage current discharge out of the capacitors of the equipment and plug it back in. And thank God because it's, you know, at least here, it's relatively new equipment, it can discharge that incorrect voltage and it can come back online. There's other places where it may happen, hey, we had a spike over the weekend. We come into a lab, there's three monitors out in a computer lab, there's two computers down in a computer lab, you know, there's batteries that are fried and this or that, right? So, it's it's a constant thing in our side. I mean, we can pull up so many incidents from the

038past years. They had a freezer at JFK. They had a bunch of chicken in it. The freezer goes bad and and it was like a brand new commercial grade freezer they had in one of the side rooms. It wasn't even in food services. fried that thing out and there was just, you know, rotten chicken juice flowing all across the floor and, you know, Denise's people or people at the campus custod have to come in and clean it up and it's, you know, that's really hard to explain. But we ate the cost on that. Oh, yeah. Every time we didn't eat the chicken, but yeah. Yeah. uh every time we have to eat the cost and we always think it's going to be fixed when they repair one of these, you know, pieces, you know, they

039repair a line, a a transformer, a substation, but it's never been rectified. Okay. So, Miss Edinandez Byron, are you all in the committee meetings? Yes. Yes, we are. Are you telling him this? Because I just heard from him. He's saying, "I'm glad that you're letting me know. It's not just a matter of these issues because if these aren't fixed and they're saying now that they know, maybe they can help us, we need to let him know all these issues when y'all are meeting as a facility committee because Right. We heard about the brown outs, but um what I'm hear is a little bit more than just a standard brown out. So, have you heard about it? So, can you help us with that? Yes. Okay. Because I have to because if I'm going to look

040at replacing some of the because I'm sure it's going to affect all your other installations. Yeah, of course. Exactly. But in those cases, like the scoreboards, the stadium liners, they're not cheap and you don't want those to Well, I know. But I think we we need to be made aware. They're both in the commit facil. Okay, guys. We need to let them know everything because we've been running into these problems for years and now we're saying, "Oh, but if we do if we do this and if we bring it up about the scoreboard and they're just trying to pinpoint where is the problem and they bring in people where is the problem and finally we're and the mares remember see it's taking time because I know we're told one thing it's this thing and then

041they check it and know it's something else or that's that that's that other site. I want them to know if they're doing this whole uh review of our what we need replaced, what we need refurbish, refurbished, what what upgrades do we need, all this needs to be correct also told because they need to be made aware because it it is going to affect it's going to affect it's going to affect. So are we once the food bank cross street was put in did their service not change after that did they do any upgrades on the transformers I mean that's the same transformers that would be um serving the school I would think so I don't know I don't know if we should reach we could reach out to the food bank that'd be a good

042idea yeah and see if they still have those kind of issues as well because one thing is we fix our equipment but if they don't fix theirs correct Correct. But it's not just a matter of fixing. We're eating those costs. That's correct. We're eating those costs every time it happens. So, you know, it's not if it's it's good to we can when you speak to AP by doing a lighting upgrade, scoreboard lighting upgrade, stadium lighting upgrade. Do we have an AP representative at those meetings? Well, no, we haven't. We can try to work on that. Again, we've not had great luck with trying to find that right person. So that'd be an optimum. I know, but I think that if we at least ask for a representative, I mean, look what happened. Yeah, we should

043be. We got a city council and also a city council representative. I think if they show up to our One thing is having them on the on them and another thing is them showing up. A lot of times they don't. Well, I know, but I I think we should have it on record. Yeah. You have never showed up to any of our meetings. Um, I also wanted to know as far as the controller if if our coaches are taking that controller and they're not getting that signal. I mean, I'm imagining it like the internet provider where you have that modem and if the light flickers and if it doesn't flicker, you call um, for us it's AT&T and AT&T brings you a a new controller, right? Is that the way it it's supposed to work

044as far as I mean I'm sure our controllers are bigger. Yeah, it that's the because they some have someone's going to have the control of turning on and off the lighting and that's where the coaches come into come in when they start doing that. Now the controller you're talking about is that the one is it actually a radio frequency or is it connected hardwire? No, they just plug it in. I don't know. I mean, I know that and this is kind of thing where Mr. Ardodontto was getting in the last bunch of months. First A says it's spectrum, spectrum says it's A. That's why we spent a little money to get an actual electrician to look underneath and see is it the electricity. So, that was because a wants to make Spectrum play. Spectrum wants

045to make A pay, but the electrician was outside of both of those arenas when that's where they said it wasn't an electrical. It all starts with fingerpointing and then we have to figure out who's right. I know but AAP's already told you the it's not the electricity. Well, so but Spectrum told us the other. So that's what we were saying the electrician that came was not from a we got an independent person. So that but do I mean I guess we don't have any uh I guess what he's verifying that on our side it's okay. The problem is the AE site is not okay and we haven't gotten anywhere with them. So, as far as that controller, if it works the same way, why wouldn't we? If it's spectrum, why wouldn't we call, hey, you

046need to give us So, how many times? I mean, oh, multiple. Okay. And we have to pay for them to come out a lot of money. So, we call them, but they say it's everything's okay. And basically, I mean, really, what they've been saying is one thing is the way the systems being turned off and not turned off or can you kind of explain it, Denise, a little bit better? So, so do is are we saying maybe we need to uh upgrade the controllers and get new ones? Well, that's what I'm saying. I mean, you do that when we're out uh AT&T internet provider. I call the man, he brings me a new controller. Now, my green light is lighting up. So, I don't know if it's like that. It might have something to do

047with the training. when I when I was working with Spectrum or uh I don't know who the company that I used, they they were telling me, you know, that would get the coaches bring the controller over. They said, "You have to reprogram it every time you use it because if you don't, it's going to start acting up because the coaches know that." Okay. So, well, well, they do know that. And I think there was even steps put there was, you know, proced procedures because if you don't have the procedures, you have a coach that's filling in or whatever or the kids get to use the controllers or, you know, um really when I would work with them, they would they would tell me, "I'll give you my controller and I'll go fix your controller." So,

048we were constantly changing controllers. And then he'd bring he'd bring our controller back and then he would say, "Okay, here's your controller. I'm going to take mine back." back, you know, and then after a few months, we would go through this again where he's like, "It's okay. I got to go fix the controller." So, I Well, I think it needs to be addressed because it's it's how we can fix this cuz in the middle of a game and the it goes off, that's not a good and that's what they were telling me back but back then. But who you know who all I can say is if if we can train everybody make sure like the coaches keep their hands on the controller the kids don't aren't allowed to I don't think I don't think

049that's the whole issue because I know that Cheryl's tried multiple times. John Gonzalez has met with people. I mean there's some there's something. So I think but the fact that she's bringing up that there are kids involved. I mean I mean that's when I was working with Spectrum and that's what they were saying. What's that mess? Mike Albert. So Mr. all of this. Um, you've been made aware of this of all the issues that are coming up. Are are are y'all keeping like a documentation and how it would affect Okay. Right. Oh, okay. Like right now too, not wait till the next facility meeting. He's my minutes keeper. So, you know, and it's just the scoreboard. Are we talking about Well, they they'll say that the scoreboard goes down in the softball field all of

050a sudden. Okay. Right. Yeah. And then the baseball field just shuts off. Right. Well, at one time during a football game, we had to bring in the lights. The when the scoreboard went out, the lights went some of the lights went out. Yeah. Was that related or not? Sure. Last last year, we had to get uh power. Yeah. The remember those generators because part of the stadium lights. What was that all about? That's when the bird went down and got Okay. The bird. We would have that top of the light was rusted. We would have that. Okay. It kind of looked like it happened because the scoreboard was giving us trouble and then No, that's the whole separate issue. Thank you for clarifying that because Okay, that was I think Mr. uh Mr. Alberts, can

051you finish the last couple of Okay. Yeah. Yeah. So, well, no, I still have one more question because you talked about the forecast. I mean, the timeline as far as the savings and would we recapture all of that? So, I know that y'all are experts on this. Um, are you going to be able to give us or to give Miss Mendes, well, the board would like to see it too, a report, a report on how we capture and the timeline. Correct. How fast do we capture that savings? It's a verification and validation of the of the energy savings and we would have to show that to the boards that we are saving that amount especially we're going to say turn it over to SEO as well because they're going to come look for that and

052that's how we're going to qualify. That's how they qualify the loan and that's how we show you where we're saving those money to meet the loans requirements. They're going to verify that they're not fudging numbers to make it look good. You can't, right? But you can't because they're going to catch it. That's correct. But I want to be state funded. So they're looking at um that you know we're going to make sure that these are these are qualified energy conservation measurements that's going to pay back the loan. That's the that's the main um reason why they give those 2.5% loans is to sure that we're going to be giving uh energy savings to pay it back and it's all about payback of of the loan through energy water conservation savings. So, uh, when you're talking

053about the SECO loan compared to the traditional funding, the traditional funding are, if it came to that, are we headed I mean, is that talking about maybe a bond, right? So, there's so there's three things, right? Yeah, there's three things. There's the SECO loan, which again, we won't be approved for unless we qualify. So, we're going to have to we're going to have to and they're they're the ones that are working on That's correct. whether all the paperwork goes through us to qualify it for the loan. We do all that and then it can when we get to the loan then that's goes to the board for approval. Um because we've paid you for this, right? Almost. So that'll be one of the one of the uh the PowerPoint presentation. Okay. But you're correct because

054it's going to be legal loan, traditional loan or a bond or a bond. And so unfortunately uh we kind of split it up because our agenda was pretty thick tonight, but Tony Hasso is going to give us the bond scenario um on the 18th, a week from Okay, that was my next question because we're going to go talking about the junior high and I know that we want to save that auditorium, but I know that for right now, I mean, the athletic director has let us know that the baseball softball, it's in a wrong place that you know, it's not work. it's not going to work for us. So for me, if we're talking about lighting for the gym and all of this, uh what are we have to put it in the back burner

055until we know the side from the bond issue. Correct. So that's again going to be addressed on the 19th. But I'm glad that you know he's bringing it up. This is what you would need and also to qualify for that SECO loan. That is correct because what we're hoping for it when we get to that detailed study is we're going to give you the showing you what really qualifies for the 2.5% loan under SECO because it's going to pay for itself. And then the other items are where you're going to have to go out for traditional loan or put that wait until put that into the bond. Uh because at least you have the the bond company that we've gi given them some indication of what needs as far as electrical, water, mechanical should be

056placed in the bond like the cooling towers, you know, those are very expensive. It's just not going to we we just can't fit it into the SEC loan. It's be very tight to give it in into the traditional loan because but that is a great product for the bond. And why wouldn't the cooling towers be something where you would recapture? It's just a there's no savings for it. It's just it's an equipment, right? Okay. The cost is so much big. Yeah. Get the savings back. I have a question. Yes. So, Mr. on this any of our facilities uh do we have uh irrigation? Uh we don't have it on. Okay. Do any of our facilities have irrigation? Yes. Which one JFK has it? Okay. And those are the only two the high school does, but

057it was leaking underneath the sidewalk. So that zone would be off. So the reason we have them off is besides the the drought maybe, but the reason is restrictions. You know, a lot of times the pipes break for examp I understand that. So what I'm trying to get to is have we considered that? No. No, we haven't. Right. It the the because that also give us savings. It will give you savings. Unfortunately, the the irrigation is a little bit different on the on the components and they're not energy saving components just like a fossil with is a energy saving a low flushing toilet energy savings. So, but the irrigation is not we really need irrigation. That's the way I see it too. I mean, exactly. And somebody can run over because the lines aren't very

058very Yeah. So, I I don't see the purpose of putting irrigation. Well, he didn't put it on here. Well, no, we put it we we installed it at JFK and we installed it. Oh, that that's where I'm going with it. The ones that are already there. Yeah. Yeah. So, in the future, why are we doing it? Yeah. Well, I don't think that would I mean if it was discussed that would be discussed with Tony Hasso the bond because obviously he's saying you're not going to get it through the SECO loan. No. And and yeah, that won't even qualify for the main thing is if we do have it and we're not using it, why in the future even consider installing it? Yeah. Because if you know it's only going to last a couple years, I

059think the only place you would probably be the football. I mean, we don't even have it at the Well, football State, we have our official tour. We don't even have it at the at the baseball fields. But when you when you build a facility, you're required to put so much landscaping. That's why they put irrigation. Well, you're required to put landscaping but not irrigation. We should be putting zeroscaping in. Yeah. Zerocaping. You're not required to put irrigation. your the plants, but they put the irrigation in to keep the plants watered. Okay. But those are issues that are going to be discussed when you go with the Tony Hasselo with the bond issue. I want to stick to him so that he can get done. I got to move on. No problem. Oh, not you. Oh,

060here that wants to talk. It's Tony. That's okay. Okay. So, we talked about the secone. We looked at some sort of um again going to see loan. Um, it is 2.5. There is a $6 U million application. I think we're still going to be around the 1.5. Um, and if we all if we do the junior high school, if we eliminate the junior high school, it's going to be a lot lower. But what we're looking at is the amount of savings in electricity, water, um, when we do those kind of loans. and the money's now um which you know we that you're looking for how to get that money savings. The other thing is that we're going to work with the the staff because with that the lighting the fixtures come with a warranty. So

061it doesn't have labor but it has the material. So in the time that we show the life expectancy you'll have the warranty on the lamps and the warranty on the faucets the the year and also they could give to that cost goes down. So you look at the uh operating maintenance budget that that's going to come off as well which we don't have. That's just they don't uh SEO doesn't look at as qualification but the district should show you how much you've spent on faucets and uh flushing uh devices and lighting and then put that aside as a as a savings as well internally. So we would work with you. think they your team has given us enough data with all the all the invoices they have that we pretty come pretty close to what

062that statement is going to look like for uh property and maintenance um as you move forward on that. So in addition to what was discussed today, in addition to electrical water savings, you'll you'll have the operation and maintenance budget that we need to look at for savings for the lamps and the also the faucets and the you know devices. Yes. Yes. Uh again, we talked about the the Lone Stars um is a 15-year uh has to have a 15-year payback, and they are really strict about making sure that 15-year payback is is true. And they they really check us uh with thoroughly with our reports. So, um when we give them the validation report at each month, you will get that same report. So right now we pretty much um gave you what we found.

063Um this is just our team when we we've been working with the district for so many years. Our chillers have been here 18 years with the high school plus uh the junior high school. Um I've been working with the district for 15 years um as your account manager. So we brought the team in. We do this to with our with our customer, our best customers. You know, we're you're a tier one customer. So, we bring our team in. We do this as a as a um find and fact mission, I guess you could say, to see where we we are now. Again, this is just a survey what what we've seen just by a quick walk through and also all the data that was given to us by your district. And this is where we

064came up with this um this report. The next step is to go to a detailed study. If we're really serious about getting into the SECO loan, it would be a a detailed study so we could actually get down to the actual energy conservation maps that are there. So then we show that to um to see a loan start for the funding. Um I think in the last meeting um I think even Tony with he was said that it's probably the best thing and then and as now as a quick item is to look at the SECO loan. I agree with that because um the quicker we start saving you money uh the quicker you could you could put that back in your in in the school budget. Um so the next step is getting into

065a detailed study. We have already given a a proposal um to Olga. It's the $20,000 proposal and that $20,000 is for us to get all our team down here. And it will have quite a few people down here to go through all the items we discussed plus um knowing the other items that we discuss on the scoreboard, stuff like that. So we could determine where we need to focus on and where we're going to have to tell you we're going to have to scrap that. It's just not going to pay for itself. So, um, and that would be, however, you'll have a a price for that and then you get that over to the bond company and said, "Oh, by the way, when we got the bond, let's add these items because we know we

066have to do it. We just can't afford it on this loan, but we definitely could afford it on the bond or additional loan in the future." Um, so that's where we're at right now. Um, think think, um, I hope we gave you all the information you need. you have on anything any questions please filter through um um Olga um and then we could definitely answer anything um that you're that we've missed the year to year. Oh yes. [Music] So one thing we got to look at it the see alone even though it's it's great there's it's a state funded item they are slow I mean very very slow but the quicker we get the application in they show those ECMS the quicker we get in the process itself I also check with a um they

067do have they do have money available don't they uh we seiko they have money available u we just got a more in bigger incentive program from a recently to start looking with these projects is they're they're they're needing more help uh with the uh with saving kilowatts. So, I think it's going to help out. I'm predicting probably a good nice free money from a on this project. When we're talking about this loan, the state only allocates so many millions per year. Yes. So, when that money's gone for the year, Yeah. We have to wait till next year. You have to wait till next year. That's something that we need to consider. So, if it goes in August 31st and we we can't get it through, at least we know on January 1st of 2026, it's

068going to be in their application already. Correct. And then we get that. Now, and I want to say y'all are the ones that constant are constantly at our meetings more than anybody else. Yeah. So, I I really I want to say we really appreciate that. So, yeah. Well, thank you. If you can help us with AP, that's even Yeah. Well, we're going to have to. I mean, because we're going to get some money from them. I want to tell them fix that thing because I'm we're gonna spend a lot of money uh with lights and we don't want those to go out. So, Exactly. If you're going to invest in that. Uh where are we headed, Miss Mendes? As far as that $20,000 application, uh we're ready to sign. We just wanted him to present

069to the board so you guys are aware where we're heading. So, um So, y'all have talked about it. We We're ready to go. Yes. When will that be brought up to the board? Well, no, that that we can actually sign it because it's just the it's just a contract between us and and train. Now, the loan once we get that, then we'll bring that to the board, but right now we can actually sign that contract. This is not an action item. Yeah. No, but you can sign it. Yeah. Okay. Okay. All right. Thank you so much, Mr. Alvarez. Thank you very much. Hold on. Oh, okay. We get there. Yeah. what he's trying to say if we if we do happen we can include this items in the bond and if it passes then we

070can just pay it off with the bond the loan off with the money included instead of money you're saving the loan back oh yeah that's good to know yeah you want okay all right um so when is y'all's me next meeting the facility committee. Yeah, I we I haven't set a date on that facility meeting. Just getting ready because since we have all this information, you know, can I have a list of who is in your facility? I think y'all had given it to us. Yeah, we we'll get you just email it. Okay. Um because this is taking a while, I'm going to put off the budget workshop too and I'm going to uh thank you uh gentlemen. We really appreciate y'all's help and for y'all attending our facility. Y'all are a big help to

071Westo. A lot of Thank you. a lot of important information. Thank you for letting us know. And I really do hope uh Miss Mendes and Byron that y'all continue to get on the and let them know the problems that we are. Maybe they can help us with a maybe they cannot. But I do want them to be made aware of all these issues and you know most of them or I'm learning about more. Yeah. So putting more on y'all's plate but Thank you. Thank you. All right. So, I am going to move on to audience participation because I thought we could get done with this, but I know we have a lot of questions. It's a lot of money to spend and we need to know to get our a bang for our buck. Okay.

072So, I am moving on to agenda item. How many do we have? Where is it? Where is my hand? I'm sorry. Oh, there I had one. All right. So, we're going to go back to agenda item four, public participation. At a meeting of the board of trustees, members of the public will have the opportunity to address the board of trustees during this section on any agenda item or any subject within its jurisdiction. Each speaker should complete the open forum participation sheet available online. This document is located under the schoolboard tabs. If you wish to address the board during public participation open form, please complete and submit the form online in person by 5:30 p.m. on the day of the board meeting. The document will then be sent to Miss Diane Jackson, the superintendent secretary. And

073I do have to also read preface all this. I mean read this. At a meeting of the board of trustees, members of the public will have the opportunity to address the board of trustees during this section on any agenda item or any subject within its jurisdiction. Each speaker should sign the sheet. Under the law, the board of trustees may only take action on the items specifically listed on the agenda today. Subject matter presented which is not part of the agenda will be referred to the appropriate department for review and subsequent action. Therefore, the board of trustees may not take formal action on any requests made during the public comment period. Citizens which are the citizens to be heard which are not on the agenda but can refer such requests to school staff for review if

074appropriate. Disruption. The board shall not tolerate disruption of the meeting by members of the audience or individual board members. Persons attending board meeting shall delay, interrupt or disrupt shall not delay, interrupt or disrupt the proceedings and refuse to obey the presiding officer. Any disruption will result in immediate removal of the public and possible action of the board, removal of the disruptive individual or board member. Speaker number one, uh, Anastasia Filmore. Then I guess you said this, but we're not allowed to say anyone's name. No personnel names are allowed. It wasn't on the thing. Yeah, we need to add that. Sorry. We can refer to roles, but not names. Hello. Um I am just here to speak um in regards to uh the dance team, the junior high dance team. My daughter is or was a

075former um sixth grade dazzled dancer. Um so my experience um during the season um one word to describe it was just it was just very unorganized. Um, I paid $1,000, $1,059 that I zelled um to the dance coach um to her personal account. Um, I'm very perturbed about the situation because I didn't receive all the items that were that were promised or that were paid for. Um, some of the items that we did not receive were uh the the dance practice tops and also the pink out uniform. Um, another concern I had was the items that my daughter received um weren't her size. Um, for instance, her dance boots, she wears a 9 and a half. When um, we were given the dance boots. Initially, she gave us a size seven. Um, I called the

076coach to let her know like, hey, you know, we ordered a 9 and 1/2. Um, but we received a seven. So, she did come by my residence and brought me another pair of boots which were a size eight. So, we never officially got um the correct size for my for my child. And so, um we did accept the boots, the size eight um because I just felt I wasn't getting anywhere. Um so, my daughter did complete the season with with the smallsiz boots. Um another concern um is just the attire. Um, my daughter, she was a fifth grader coming into sixth grade. I thought that the attire, um, I guess it to me is just not appropriate for a 11year-old, 12year-old to wear. Um, that's basically my main concern when it comes to the uniform.

077But I just felt like the whole program was just very unorganized. Another concern I had was the dance coach approaching my daughter about the items, stating that if my child could give the items away to another another child that joined the team because my daughter initially she quit the team. Um I did text the dance coach and told her if the if that person wanted those items, I'm going to need the $1,59 that I paid for for those items. So those are just my main concerns. They're just the it's being unorganized. I did reach out to other dance moms. They fear coming up here to speak. Um, however, some did mention, you know, they do wish for another dance coach just because of the the unorganization that occurred during the dance team. Thank you. All

078right. Thank you, Miss Filillmore. Okay, we're going to move on to speaker number two, Doris Filmore. Good afternoon. My name is Doris Filillmore. I am a community member and also a West Soo fighting bear supporter. Um, I'm up here on behalf of the staff member that's um not present tonight and I'm requesting or asking information pertaining to what I've already heard to hear from that person and administrative department to make sure I hear from both of them, not one on one but both of them at the same time to see what they are going up against because there's two sides to everything. I want to hear personally and I'm up here on behalf of some of the community members of this district. I just want to know with that person, the administrative office and whoever

079else is involved along with the person that's not here, the staff member that's not here. Thank you. All right. Thank you, Miss Filillmore. I do want to make one just comment on that. the fact that this is a personnel issue. I do want to make you aware that no personal information, personnel information can be given to anyone except for the person that is in question because it is her personnel stuff under FURPA. We can't go back. Yeah. Okay. I know. But there is there are there are times I've seen it if that person is present. Now if you want to make a meeting with the person and with then her permission then you can but as far I know that you're saying you want to know from administrators nobody can give you any kind of

080personnel information but I just wanted that too. I might have expressed it wrong, but I meant that. But I've already spoken, so I'm warning both parties. Well, you you're you're privy to it if that person gives you permission to be in that meeting. I just wanted to make it clear that way you're not running around. All right, we are getting speaker number three now, Mr. Charles Waller. Williams. Williams. Williams. Good evening to you all. Evening. I don't envy your problems with your electricity. I was a manager of a generating power plant here in Gus for 34 years. So, I know exactly what you're talking about and I think I know what your problems are. But uh maybe you can join ourility. coming here to uh speak on behalf of a sponsor for the dance team,

081Dazzle. Uh the information that you uh are using are is flawed. It has mistakes. I've had the opportunity to look at some of the information and uh what you have received was not backed up by actual data. So, I'm I'm here to tell you that what the board needs to do, and I heard some of that in the last speaker, is pause, slow down. Let's look at the data that we're talking about for some of the decisions that you're about to make so we don't get so far down this road that we can turn around. I think there's an offramp somewhere, but we need the time to take to take care of it. on uh as late as Monday this week, I met with Miss Moore and uh we corrected some data. And I know

082there's more that needs to be corrected, but I don't know if I need to turn in a request to get that that public information request to get it or what have you, but I know it's there. And I think we can put a lot of this uh to bed on the money issue that's uh I'm sure you'll be having a discussion about and that's to mention to you that you ought to be able to see that there's something flawed about it when even tonight the Corpus Christie AF the American Federation's teacher representative is not in here and she's supposed to be representing that sponsor. So that's all I have to say is let's pause and make sure that we're using the correct information to make decisions so it don't come back on the school district.

083Thank you. All right. Thank you, Mr. Waller. Williams. That's what Okay, let's move on to now we're going to go to the discussion. 32 3A2 the discussion and review of the Westo ISD non-payroll budgets and legislative update Miss Moore and Superintendent Moore and Miss Mendes. Okay, good evening board. Um I'm going to go over the budget workshop two and that is going to be going over some legislative uh updates and just going over the non-payroll. Okay, for the 2526 budget goals, uh we want to be able to uh you know present a balanced budget to the board and we want to be able to pass that um budget by August the 18, 2025. Um you know, we also we we aim at having um fund balance. Hopefully, we're able, you know, with this a lot

084of unknowns that we have, we're hoping to still be able to put some money into fund balance and so that we can have, you know, two to three months like TEA recommends. So that's one of the big goals where whether it's attainable or not that becomes unknown right now especially because there's a lot of different legislative um um bills out there and there's also our federal grants. So there's still a lot of unknowns that we're working with. Um, we are tying our budget to our district improvement plans and campus improvement plans and making sure that we only get the items that are really necessary to have a good programs for our students and staff. Um, we continue uh looking at staffing. Uh, we're looking at teacher student ratio. That way we can make sure that

085that's really the big expense for the district. the biggest. So that that would also give us a little bit more leeway on our non-payroll budget. And um as we just saw, we're looking at the maintenance and facilities. We want to make sure that we are funding the maintenance department so that we can do the fix our items that we can actually fix with our MO instead of just letting them delay and then it's just kind of gets into a worse situation. Some uh considerations that we have to do this year and the biggest thing is not is the unknown. We don't know what's going to be passed through legislation. We don't know where federal funding is going to go. Are they going to cut that back? So, we have to proceed with caution. We're going

086to proceed with current law. We're keeping an eye on what's going on legislative wise. However, uh we're looking at those numbers, but we're not applying those numbers yet to our budget. We're just going to proceed like if we have current law. Okay. So, one of the things that typically uh that affects our staff a lot is our TRS healthc care. We won't know that till June the 3. legislation is trying to see if they can supplement some of that funding and hopefully that would help out because typically you know we experience where there's a premium hike and or you know reduction in in um ah what is it called in benefits. Um, so that usually eats up if we give a raise, but hopefully legislation will give our teachers raises and that would take care

087of that. And if they do include uh some supplemental funding to our TRS healthc care, that would really be a big help. uh right here for 2325. You know, most districts reported that they on uh the on the fiscal year 23 they were experiencing a deficit. Uh about onethird of the districts were experiencing a deficit and um they were expecting for 24 to have a about a deficit of um I think uh what is it one half of the districts were expecting a um a deficit. Now you fast forward to 2425 you know roughly 42% of the districts are ending uh the year of 204 in a deficit and nearly 63 are thinking that they're going to end with a deficit in the fiscal year of 25. So you know all the districts were all

088experiencing the same thing. Um this year 80.5 of the districts reported having to cut when they're planning their budget they're going to do a cut for the fiscal year 26 compared to 72.8 that had reported last year of the fiscal year 25. So you know that that number keeps on growing. Okay. uh this year 61.1 reported planning to have to dip into their fund balance uh for the fiscal year of 2026 compared to 66.5 that reported in the last year of 2025. Right here if you guys see this is the enrollment trend. If you look, it goes from the fiscal year of 2021 up to 2425 and we keep on trending down. In 2021, we were at 1,977. Currently this year, this fiscal year, we're at 1992 17 17 I'm sorry, 1792. That is 185

089students less. That's a big impact into what we're getting funded. U our ADA projection where right here we're looking going from 21 2021 all the way to 2829. If you look at our ADA on 2021 we had 1,729 and on this current year um on 2425 we have 1,559 and as we go if we keep on that same projection if we look at 28 29 we'll be looking at a ADA of 1,213. Just to clarify that, you know, again, our goal is we are putting some things in place. We're hopefully we'll stop kind of that we put some things I think we share with you in place about procedures for transfers and registration and enrollment to help help to maybe improve that um somewhat. But of course, the trend of more students doing virtual education,

090home education, charter schools, private schools, as you know, the vouchers just passed, all of those things are actually, you know, are just against everyone. All public schools throughout the state. Okay. Key dates uh for legislation sessions. Um June 2nd, that's the final day that a bill will either make it or it'll die unless the the governor decides to put a special session. Uh June 22nd is the last day that the governor can either sign or veto a bill. Some notable bills, there's um Senate Bill one. Uh that's usually that's your general appropriation bill that outlines the state budget and that includes uh in there some of the items included is uh education funding, teacher pay, property tax relief. Um, House Bill 500, uh, there's a big possibility that looks like it's actually going to pass

091and this would actually assist school districts to address the reduction in federal money that is available for the school health and related services, the SHARS program. Um, House Bill two. Um, that one is the one that has this vehicle is the one that in uh increases school funding. Uh, this in here has a teacher salary increase. It overhauls the special ed funding and it's also uh recommends or it has in there a full day prek funding. Uh as we all know uh the governor um this Saturday signed the voter bill. So that one is you know a big deal for this school districts. Um where was did I go? Okay. Um for students um that cease going to a private program they they return back to a school district. We can generate onetenth of the

092basic aotment times the daily average allotment, you know, no matter when they come back. No matter when they come back. Well, it it it would that would be the ADA part of it. Okay. And um they would require for us to uh do still the special ed evaluations. You know whether that is paired with funding, it still remains unknown. Okay. Uh House Bill 123, that's the early literacy and numeracy uh bill. Um that's going to be that would require us to use TEA approved diagnostic for the K through three and um and then um I guess for us to do a widely that one's expected to advance so you know that's a possibility that bill will pass. Okay. Um, House Bill 1 to3, the early literacy and numery. Um, we would get 250 for each

093student receiving the intervention for the early literacy. Um, and uh, not more than 15% of the students in kindergarten through third grade could generate uh, enrollment under this allotment. I think I went through this one already. Okay. Uh, House Bill 19, that one is your bond and debt services. Um, that one is uh would limit school districts or, you know, min municipalities on the amount that they could get out for a bond and use u tax collections to pay that. So they would do no more than 20% of a three-year averaging and then also they would uh require a 60% vote of the board in order to adopt a interest and s and syncing rate that exceeds a minimum depth service. This is just a matrix right here that y'all can look at and you

094can see where that particular bill is, whether it's in the committee chamber or it's gone to the governor. And right here you see that um Senate Bill 569 has already been sent to the governor on April 29th. And it's this is the same matrix with different bills. Okay, as I mentioned, we're just kind of doing um looking at the nonpayroll budget. And right now, we look we're looking at what's been requested. Uh unfortunately, more than likely, some of the stuff that's been requested will probably, you know, depending on how the numbers or what is passed, we might have to cut back a little bit and adjust make some adjustments. But right now the requested amount for the food service is 1,161 and 500. That plant maintenance that you have under food service. It's to maintain

095the food service equipment to cooking equipment and all that. Correct. Specifically for this program. Specifically for the program. Thank you. Uh this is what has been requested for the athletic program. Uh 127,150. Uh that includes like projections if we go to the playoffs and stuff like that. It it we have probably some sometimes depending on how good of a season I might not have enough in there but yes typically it does have in there. You have like going to a certain level. Yes. Thank you. I'm sorry. Uh well um can you let us know what that request is that appropriation is for? Yes. And and in fact we got some detail line items after this. Yeah. just email it to the board members that way that No, it's in here. Oh, it is in I'm

096just going through the high level ones right now. Okay. And this is a general fund. What's been requested? Uh it's by function. Um the total request for general fund is 5.9 million. Um right now I thinking that's not sustainable. Uh, one of the reasons it's kind of high is, uh, we actually, you know, put some items in the maintenance, about a million, uh, half a million dollars worth of items in the um, maintenance department that we were hoping to be able to do some extra work next year. A, is that an increase this year? No, unfortunately, it's not. That's that's the cost. Do we actually use all of that money? Yes. You have It's like you reserve It's like box seats or something. You have to reserve the seat kind of whether you use it

097or not. Right now we have one. Oh crap. Two. One. Yeah, we have one student. We pay for two seats and then so basically and we can pick up years ago. Yes. So we only have uh we've only had one this year to go. Stay right there. How much is it cost? That's the cost. So in other words, you basically is the cost for that one student. I didn't hear you say that again. Why don't you come up just in case? 18,000. 18. So that's 36,000. Yes. We are required to reserve two seats per year. Uhhuh. I currently have one student there. So, it's $18,000 per seat and that will not go up this year because if you remember, I brought it before the board. I believe we signed a three-year contract. Oh, so why

098are you at 35,000? Well, maybe it's 17,000. Maybe it's 17 five. Yeah, I think it's 175, huh? Oh, it's 175. Round it off. So, this per this student is at the juvenile. That is correct. That's where he receives his his education. That is correct. Education. Yes. They have their own system of which those students are educated and obtain credits there. Yeah. So, how long how long was this kid this student in in the uh the whole year? Yes, ma'am. Oh, the whole year. Okay. Cuz certain kinds of felony offenses and things you're required have certain days. Okay. I want to understand this uh because you said this was the to the the big picture. So for well like for food service yeah that's that's not the big picture. This is just the general fund by

099function. There's another detail after all the cooking because why you're saying food service is zero because it's another completely different like it's you see where it says 199 at the top right there's a food service falls under under a completely different uh beginning fun but so this 5.9 5 million almost 6 million how much do you think you need to tweak that by probably a little bit over a million pending I They have a lot of uncertainties right now. Yes. Yeah. Have a lot of And I mean like we don't Yeah, I understand that. I just wanted to have a general number and and I got to drill in really in depth into salaries. Once we tie that number, then I can know what this number is. What did you say you included in maintenance?

100What did you include? Uh Denise included um a vehicle for our electrician and that's a probably almost a 200,000 vehicle because it's needed right now. It's breaking. So we included some other items in there that you know I have questions on that later on. Uh this is just the um bar graph so y'all can see you know see the proportion of how our expenses are going all the way from 2018 to 23. So you can see what um functions we're spending our money in. So before you move on, what are we basing the budget on as far as AD ADA uh our enrollment? What is the number you're looking at? It's going to be uh right now it's going to be that uh 1550 which is what we projected, but I'm going to um right

101now I'll tie it better as the year gets close ends and we can have a number and then we'll project and we'll look at where it's trending. So right now you're basing it the preliminary numbers are 1515 and again that's the ADA not student enrollment but the average daily ad yeah we always have to go by ADA enrollment doesn't mean anything if the kids don't show up. So right now we were run we're running what607 I'm sorry 16 yeah we're running in the mid500s 15 mid500s right I just let me see I just put up the this is for 2024 2025 right you're going to give me that number right now we're at uh 15 well I guess uh yeah 1534 4 1534. Now that number stays steady throughout the I mean that's that's going

102to once we plug that number into our budget. That's Yeah. No, I'm sorry. That's way low. ADA. Yeah, ADA was one I'm sorry. It was 1,650. I thought it was okay. Let's go back again. 2024 2025 is 16. Yeah, I think the 1648 was what our basic with this with TEA was what we did the projection. I think I have it I have it on my phone. Yeah. So, we based last year's budget on 1648. Yeah. Something like I I have it in my phone. I'll look that up. But this year, we're we're going to be we're at we're going to be at 1515 is what you're saying for now. I mean, as the year is going to end before we actually So, then I'll project it on I know that there's a lot of

103variables with legislature and all that. we'll have a better idea beginning of August or in the July. Well, remember like even something like right now we only get funded for half that day for prek students, right? So there's been some discussion about funding for a full day prek, but again some of that stuff there's no way to know that. Not unless it's past this. So this 1650 is not for two years. You do actually do you do when we're projecting for two years, but you don't necessarily project the same number for two years. We might want to go under. Yeah, I know. Yeah, we have to. Yeah. Okay. Is this a safe card? Okay. So, right now your number is 1515 is what I'm being. Yeah, that's what and and I'm using because that's what

104we projected for this this uh 2425 and what we had projected for 2526 was 1570. So I'm kind of sticking to those numbers until we announce. So if we have a settle back when does that happen like for that'll happen sometime in September. September. Okay. Thank you. All right, Miss Gonzalez. No. Okay. I have one question. uh the um have will will they include a uh an increase for teachers into this budget this year? they uh it's it's a house bill two does have an increase for teachers and it's kind of I guess it depends also in the years of service but what comes out because right now you know when they go into the committees what comes out is might be totally different. Okay. And as far as all that, uh, the House bills,

105when do you get down to the nitty-gritty to where you're going to have to see when do they pass? First of all, uh, June the 2nd is when they actually uh, either they pass it or it'll die unless they do a special committee. So, more than likely, we'll know something. So the ones that do pass that do affect would affect our budget is that when you come in or you still have to wait for the details and you know because the house bill is telling you the details. I'm sorry Miss Mendes has they have like Texas Association of School Business Officials. They have a conference maybe two weeks after right about 10 days after the close of the session and that's where they do like okay here's what was passed. I'm going to break it

106down and we're going to give you a budget worksheet that aligns with that. What does it mean for Westo State? So, we would have those numbers and we could form a crude budget by July. Yes, we have to. Yeah, we're going to have to because we have to pass on August 31st, right? Correct. Yeah. Yeah, I just want to know because yeah, it'd be wonderful if all these bills pass to help us with prek, to help us with the teacher salaries, but we won't know until June, you said what? 22nd. June 2nd. Well, June 2nd, they have to But then you all meet. You all meet and that's where all of y'all you will get all the information that you need for your budget hopefully. Yeah. Because I mean they still got to iron out

107what they how they going to implement and what's the requirements and that. But I mean as we're going along. No, but if if it passed, you're saying it still doesn't have everything that you're going to need as far as the budget goes. The legislature passes it passes it, right? Well, then TA has to say, okay, what does that what does that mean? Sometimes it's not sometimes it's not extremely specific. So is uh that group that you're meeting with is that directed by TEA? Yes. I mean, they work really closely and even right now they're always looking and they're actually over there in Austin looking at the laws talking to them and they also like they know, you know, they're I guess petitioning to whatever the school districts really need and they're on top and so

108they kind of know, oh, this bill is going to pass or this is going to get tweaked this way. Then they'll put the templates together and they'll say, okay, this is what you know looks like you're going to wind up getting or or not. And so yeah, they were they were constantly on top of it. Okay, good. Because um without it, we're headed for a deficit. No, because last year we had the ability to put almost a million dollars. We just have to be very cautious, very frugal. And yeah, let me let me reward that. We are headed to where we probably will not give a raise. Yeah, correct. We're not Yeah. I want her to be frank with us so that we know where we're headed. At this time, all everything that we present

109does not have a race in there at all. Talking about, did I hear you say race for the teachers? Yeah. And and we're not, you know, saying we're going to give anybody, not even teachers a raise or anything right now at this current time until it's actually official from legislation that will say that, you know, and also once those bills pass, maybe it's giving us money for that raise, but we won't know yet until everything that has passed. Yeah. Uh if you look at page 53, that is where the details are and it's line item by line item. Um I'll give you all an opportunity to turn to that page. My computer's not working. That's why I was I have to look at these lineup. So you have them by uh department. Yes. The first

110one on pa is that um the food service that's uh fun 101. And if you look at page 56 that's going to be your athletics 181. I have a question on page 50. Page what? 50. 50. When we're looking at 900, which is maintenance, you're trying to budget 3.8 million for that. Page 15. That's correct. But that includes electricity, water, everything to run. That includes insurance. It includes insurance. Well, that's where where it's backed up. Yeah. It gets skewed a little bit. Yeah. And unfortunately, I mean, that is a function that we have to use. So, on that part, I know that we've discussed that we are in need of either a a mediumsiz bus. Mhm. Uh our suburban is how old? About 15 years old, I really believe. Our suburban is 15 years old.

111And then you're talking about what else did you wanted to appropriate that you might have to take out? Uh the truck for Yeah. for like, you know, that's our utility truck. And you said that truck runs a quarter of a million dollars about 200, you know, depending because we want a heavy duty lift that has a lift because when they have to do when we do a purchase like that, a vehicle I'm not, let's not let's say a bus. Is it not like me where I pay every month? You just pay it up front. Typically, we pay it up front, but we could do installment payments. we don't get it. So why don't we do installment payments and and take the hit over years because it's a hard hit when you say 250,000 in one

112well year and that's correct and then might be an item which you know I'm looking when if we do decide to go out for a bond it could be an item that we put in there too but you know right now because I'm like building the budget I I put it in here we can pull it out and put it over there. I understand all that. But when we say we can't afford the 250,000, well, I can afford it over 10 years, I can afford it over five years, and if I do it that way, I get a truck. But if you tell me we can't afford because it's one lump sum, then you're right, we can't afford it. But if you tell me we could do it in payments, then we can say, "Yeah,

113we need it. Let's let's get it because we haven't gotten it for the last 15 years. giving you like a better deal if you go and say I'm going to purchase a set and pay it all. They might do that but but still you're taking a hit in one year that we can't afford to do that and that that keeps us from getting what we need. Yeah. I mean, and like I said, this is just requested, so it had to be put in there and then we got to go back and pull out things and decipher. We should we should we should have we should have options. And a lot of times when you do this, we you don't give us the option because you're telling us approve it, but you uh we can't include

114it there because it's 250,000. But if you tell me, uh, there's another way of doing this and maybe if we break it down for and do it for six years, we could really afford it. And I think the board would go along, yeah, we finally got to get a new truck where we say we we'll never get it at 250,000 in one lump sum. And I think we need to open ourselves to those kind of ideas, right? I get she has but but she she's putting it in there to say okay with the budget that we always get puts in there it's been 15 years how old is the suburban are you how old is a suburban about 15 years yeah we've been doing this for 15 years but I guess part of the issue

115is down the road yeah and I guess some of the issues are we have like we have buses we have special education buses we have the gators I mean you know there's all these different kinds of vehicles what are the you know the Um, so but we'll we will definitely look at the at the options. Could we do the same with buses? Yeah, we can do the same with and then we can't afford it because there's 250,000 for 300 for a bus and we look at those numbers and we say no way. Yeah, but she has to look at the whole budget which also includes our bonds. I think the monthly budget and both of you pay in a personal budget. If I can if I can set aside $400 for a for a car

116payment, I'll make sure I pay those 400 every month. But if you're telling me I got to come up with 45,000 in one lump sum, I tell you, forget it. But what are you saying, VA? I'm saying that she's not saying that she is going to pay for that. And like you're saying, no, but she's saying that she's not going to get it. I'm saying that right now it's a preliminary budget as far as non non-personnel issues because we also have to look at the bonds that we're still paying back. I understand that. But we we they never give us the opportunity to pay it in payments where we can afford it. And I'm sure she has a valid reason for that. But at least bring it to us. At least at least we will

117we will bring options. We will bring options. My thing is I don't want to be kicking stuff down the road anymore. And if we if we can find a way an elephant, you don't need it in one bite in little small pieces. We can afford we can afford it that way. We can't afford in one lump sum. We will never get it. But you got to see which food will save us more not having the high interest and or it pay. You know what? If if you think that way, we're never going to get it because sometimes you have to there's you have to weigh the good with the bad and say, "Well, But m already in there to say if we want to get it's already included in there and she's working with the

118budget. I mean your options will probably come into play if she sees that that is the way to go. But that's all I want to that's all I want to I just want to entertain the idea to you guys. We will I mean I'll call him up and see what it is. Nobody talks about it and at least Mr. Well, I think that our finance department has talked about it amongst themsel I I know what you're saying. Bring it to the board. I think you're going to bring it to the board once this budget is pretty much tweaked. And you know what? We're going to go this way. What about last year's budget? And what about the budget before that? And what about the budget before that? And we're in a promise we would look

119at options. What do you want us to do? I mean, we do have to pick and choose. And we have to pick and choose because of priorities. And yes, you're saying that that vehicle has been kicked down the road for 15 years. We're still standing. It it's picking and choosing because Westo has always been in this predicament. But when you tell me $200,000 that's already out the door. Forget forget it. Don't even That's what you think. So for preliminary, I would as a finan a former financial I would have put it in there. Let's see how the numbers are going to work. Yeah, I I I'm more than sure she knows. You know what? It's not if it doesn't work out. Come to us and say, "But it'll work out this other way." Okay. But

120we never been given that option. We've never been given that option because I'm sure we would have jumped on it years ago because Yeah, I think we're going to look at options. And I think we're talking we've been talking about a new junior high that I don't think we're going to get. I know. I don't think we got to take care of what we have first. That's what I'm saying. So, it's like a junior high and part of that and a suburban that are 15 years. We're going to work on the junior high. It It's just I get it. I I've already I've already done my rant about that. It It is. But it's picking and choosing. So, I have to go with her expertise. Am I going to like it? No. Because again, you're

121going to say, "No, you you pushed out the Suburban." Yeah. Well, you know, I got I got to My focus is on a uh maybe a new junior high. All I'm saying, you did just buy a new vehicle, by the way. All I'm saying is, y'all know that the total How much was it? Uh 36,000. You're talking about 200,000. We got um Equinox, a red one. A red one. Uhhuh. A new Suburban. Brand new. Um Yes. And uh and we were able to afford you were able to do the numbers for 38,000. Yeah. Because I mean we've been cutting and cutting and we've been just any numbers. If you break it down, you don't say what Miss um Mandy said. Oh, we've been cutting and we've been being more efficient. And so this year because

122it is uh it is in particular just for the special ed uh we were able to buy from the special ed for the special ed program because we do have to sustain that number. So we are utilizing our money a lot more wiser. But I would definitely do what you're recommending Mr. Edundo. I will bring go back and bring those numbers what it is and how many years we can go out and do a payment plan. If you see that we can't do it you move forward. Yeah. So this 38,000 came out of a special education fund, correct? Thank you. But also, I mean, to me, you're also looking at it the whole total because you might put it in in the bond, you know. Yeah, we definitely I was looking to see depending on

123you know what our depth capacity is and when Tony comes with those numbers and everything and we're looking at all our um what our needs are because as we established we have a lot of roofing needs and that is very costly and it's very critical. Uh we just uh I would like to put some buses in there probably or see what but we got to be very uh wise as to as to what we do. And I I get all that. I get it all. It's just it's just like sometimes it might work out. I I I will I'll bring you those numbers the next time we come. Okay. That's a good idea. So yeah. Thank you, sir. No. Well, I also want you to try to put it in that bond and don't take

124my money. and put it in that bond. But but you got to be careful because then we fall into what she just told us. We're going to be paying for these things for over the next 30 years. And you could because we we are and that's what I'm saying. We are we're we're How many bonds do we have out? He showed us that list. About five. Yeah. Yeah. We're we're up there under Well, that's what I'm saying. We're paying for those. Five. We're paying for those. But anyways, at least but if you look in there and if you guys go line item by line item and I'm more than happy if you all have any questions. I mean that is all requested. We still have a lot of work to do. And of course, yeah,

125it's getting a little better. But yeah, and we still have to wait. What does what? Yeah. Let's hope. Let's hope. Light a candle. All right. Are you done, Mr. Yes. Any other questions? Any other questions? None. Mr. Ardono. No, but I'm glad that she clarified the maintenance also includes the electricity and all because when you look at maintenance, you're just saying, "Oh, to fix this and to fix that." But but you're including you water, electricity, you're including insurance in there. And that's why that number looks pretty bloated. When you put when you cut that out, there's not very much left for for maintenance. That's very correct. the actual physical fixing the building, which is another thing that we're falling behind on because we don't have the we need all of that. All right. If you

126do have further questions, please call Miss Mendes. I'm sure she will let you know she will go over all of this. Uh, I I definitely do welcome the questions because I'd rather you guys, you know, before I come over here with the final budget to question so we can work it out and and I'll take any recommendation and I'll why are we spending this after we've approved the budget, right? We already approved the budget. That's why we're spending it. You know, I we get that question all the time and it's like kind of irritating because you approve the budget, that's why we're spending it. Okay. That's how it works. Okay. But yeah, so good. We are moving on to agenda item five, close session, government code section 551.074, the personnel matters, the evaluation, employment, reassignment,

127duties, discipline, dismissal of a public officer or employee or to hear a complaint or charge against an officer or employee and government code section 551.071 the consultation with attorney closed meeting and government code section 551.129 the consultations between governmental body and its attorney and government code section 551.082 082 school children school district employees disciplinary matter or complaint A. consider and discuss the recommendation to propose a non-renewal of chapter 21 dual assignment term contract of employee SR at the end of The Okay. It's mine. Yeah. She asked if it was mine. I was like, "No, ma'am." Oh, ma'am. because I have this is all Yeah, you're ready. All right, the time is 9:12. We are back in open session. We will be moving on to agenda item 6A. Consider and take possible action regarding the superintendent's

128recommendation to propose the non-renewal of chapter 21 dual assignment term contract of employee SR at the end of the 2425 contract term. At this time due to change in circumstances the board will not take I any action on 6A agenda item 6A. All right. So time is 9:13 and this meeting is adjourned.