001All right, welcome everyone to um our meeting. I'm going to call this to order at 7:01 declaration of a quorum. We have seven members present. Welcome to this meeting of College Station Independent School District Board of Trustees. We were elected at large to represent the interests of our community and our state in educating our students. Our mission for our students in this district is success each life, each day, each hour. We adhere to all pertinent laws, policies, and procedures and posting agendas and conducting our meetings. The detailed agenda information was made available to us at least three business days in advance, and we have all come to this meeting informed and prepared. We have just completed a workshop session where we heard reports and discussed much of the information needed to make decisions in either
002this meeting or in upcoming meetings. This is a meeting of the seven trustees in a public setting rather than a public meeting. As such, public comment is included on the agenda at a specific time and requires us to listen rather than take action so as to abide by the open meetings act. We are pleased that you have taken this time this evening to join us. We are very proud of this school district and we thank you for your interest in and support of our students. And that is going to lead us to our recognitions and we have our students from Cypress Grove and College Station Middle School. My name is Jackson Muse. I go to Cypress Grove Intermediate and I am in the sixth grade. My favorite thing about CG is a nice and kind
003staff. My favorite subject is reading and my favorite teacher is Miss Ray, but Mr. Helm comes in a close second. When I graduate, I want to be in the MLB. >> Hi, my name is Mackenzie Marquez. I go to Cypress Grove Intermediate and I am in sixth grade. My favorite thing about C CG is the teachers. They are so kind of heartwarming. My favorite subject is math and my favorite teacher is Miss Taylor, but I have more. When I grow up, I would like to be a teacher. >> Hi, my name is Alicia Cowi and I go to College Station Middle School. My I'm in seventh grade and I do cheer and choir. And my favorite thing about College Station Middle School is the teachers. >> Hi, my name is George Kenopic. I'm in eighth
004grade. I go to CSMS. I am in orchestra and I play basketball. And my favorite thing about CSMS is how encouraging the teachers are. >> Now, may you all please stand for the pledges. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Now for the Texas pledge. >> Honor the Texas flag. I pledge algiance to the Texas one state under God. One and indivisible. >> Please stay standing for the moment of silence. >> Thank you. You may be seated. pictures. [snorts] One, two, three. [applause] >> [clears throat] >> Hi, good evening. >> Good evening. >> So, I'm Piper Cameron, the principal at Cypress Grove. Um, I get to brag on two ladies
005tonight. These two ladies are the core of our special programs in our special education department. Miss Patricia Hadnot oversees our castle and AB and Miss Amber Gilbert oversees our life skills. If you know anything about special education and special programs, it takes a very special person with a lot of patience, a lot of passion, a lot of love, and a lot of care to run their programs each and every day, to give a fresh start each and every day, and to deal with a lot of uncertainties and things that get thrown out at them minute by minute, really, sometimes seconds by second. Um, but these two ladies are the absolute definition of what it is to be in that role and to be those teachers. We could not do it without them. We uh have
006a lot of tears and laughs on some days. They work tremendously together and they go above and beyond to give them so much extra experiences from dance parties uh to building community gardens and whatever they can think as far as field trips go. So they are recognized tonight because they are truly remarkable. [applause] >> Great job. Take a picture of it. All right, y'all come on up. Good job. All right, I'm Joshua Ryan, proud and blessed principal of College Station Middle School. And I have two of the heartbeat of my school right here and one who is not here. Uh, so I've got Dr. Allison Gilmore. She is our eighth grade principal. I have Mr. Hayden Bell. He is our seventh grade assistant principal. And then I have who is not present, Jasmine Ray, who
007is our amazing counselor who is about to have a baby literally at any second. She was due on Monday and she still came to work today. So if that tells you about commitment, you know, I don't know what else does. Um I just want to speak on these two these three briefly because um they mean the world to me. Uh I I hired these two this year. It's their first year, but you wouldn't know it. Uh Dr. Gilmore is her laughter can be heard from miles around. If you know her, you know what I'm talking about. She brings experience in the IC world, MTSS world. Uh but most important, she loves our kids and she loves our staff. Uh Mr. Bell, former military man here. He is a Yes, sir. I'm going to go. Belle,
008I'm on it. He's running down the hallway doing whatever needs to be done. I can always count on him. Uh and and Jasmine Ray again, who is not here, she's a school counselor. If you know anything about a school counselor, they do all the things. Um, anything and more, she does it. I I'm blessed to have all three of them. And I can't thank you enough for upholding our mission of valuing students, challenging them, and getting ready for the next level. So, thank you guys. OKAY. [applause] [cheering] SORRY, we're going a little out of order than I'm used to. Uh uh my name is Chuck Longwell. I'm the driver supervisor with uh the transportation department and we would like to recognize Miss Ariana Bunch as our employee OF THE MONTH. >> [applause] >> UH I
009DO HAVE SOME words from Shannon who could not be here tonight. She's feeding animals. Uh since joining our transportation team this year, uh Ariana has truly [clears throat] has become a truly cherished member of our team. Uh what sets Ariana apart is the genuine care she brings to her role every single day. Her students are met with kindness, patience, and a loving spirit that makes each ride more than just transportation. It becomes a positive part of their day. Parents and colleagues alike have noticed the difference she makes. [sighs] Ariana's helpful nature extends beyond her students. She's always ready to lend a hand, support her teammates, and go the extra mile without hesitation. Her positive energy and collaborative spirit have strengthened our entire department. [snorts] We are so fortunate to have Ariana as part of our
010team. Her contributions have been remarkable and we're excited to see her continued growth with us. So Ariana has been here six months, >> four months. Uh she is an aid on one of our special needs buses and uh she had the unfortunate uh bad luck to have me as a driver one day. Um, and we we were on that bus and there was uh one of the one of the one of the kiddos was having a hard day and she was letting us know about it at at all the decibb. Um, and Ariana handled it like a 20-year veteran. Uh, she was unshakable. It was it was a fantastic thing to watch. Uh so for you we have a certificate and a if I can find it gift card provided by E3 and the education
011foundation. Congratulations. Welld deserved. [applause] Thank you sir. All right, President Eigy, members of the board, and our distinguished here guests here with us tonight. This evening, we are proud to recognize student athletes from&m Consolidated High School's volleyball team for reaching the state championship match for the first time in school history. The Tigers finished their record season with a 37-10 overall record, placing second in district play. In the playoffs, the Tigers beat Pasadena in the by district round three sets to one. Bumont Westbrook in the area round three sets to one. Austin Anderson in the regional semi-final round three sets to zero. College Station High School in the regional final round three sets to zero. And New Bronze Fools in the state semi-final three sets to one. The Tigers concluded their historic run at the Class
0125A Division 1 state championship facing Highland Park. And though Kansaw fell to the Scots in the title match, the journey itself stands as a testament to the team's resilience and extraordinary effort this season. So please join us in congratulate congratulating the 2025 state finalists, the&M Consolidated High School Tiger volleyball team. [applause] We do have a handful of players here with us tonight. We've got several who are catching the the sick bug uh this time of year and also playing uh club volleyball um this season as they concluded their regular high school season. To start off, we have senior uh Mia Cross. Is Mia here with us tonight? Nope. That's all right. She got sick today. That's okay. Senior Presley Johnson, [applause] Junior Julieta Costa, [applause] Junior Macy Downing, [applause] Junior Chelsea Dobson, not here tonight,
013[applause] senior Jill Vinyl, >> [applause] >> And the the Tiger volleyball team is led by coach Laura Corinick and assistant coaches Coach Hicks, Coach Ciss, Coach Collins, and Coach Maltz. [applause] [clears throat] Ready? [snorts] [applause] Uh, we have one more pane. One more. >> No, sit down. Okay. >> Okay. Good evening everyone. Um we have a special guest with us tonight at our board meeting. Um Darren Gryom. He is the state executive director with Solution Tree. He is here to celebrate a couple of our elementaryaries that are being recognized for the promising practices professional learning communities in our district. The two elementary campuses that we're going to celebrate this evening are Riverbend Elementary and Southwood Valley Elementary. And at this time I'm going to turn it over to Mr. Gryom and he will continue with
014the presentation. >> Thank you. Thank you very much uh President Eigy, Dr. Hark Rider, trustees uh truly my honor to be with you this evening. It's my first time visiting College Station for a board meeting. So I'm happy to be here. Um as we come to the close of 25, it's a great opportunity to look back and reflect on some outstanding school leaders and educators that are doing great things for kids here in College Station ISD. Um and I support several states around the country. One of those being Texas, my home. I live here and um one of the very aspect very best aspects of my role is I have the opportunity to observe and visit dozens and dozens of schools and districts each year um across the country to see how they're transforming educations
015for students and I'm really proud to share with you there are undeniably great things happening here in College Station. Our partnership with College Station ISD began a few years ago uh when Mr. Martindell was leading the district and by the way congratulations on coming back to support this community. um we're glad to see you back and uh that work was continued under Dr. Hark Rider and his team and I have to tell you how this work has unfolded from the very beginning um encompassing all aspects of teaching and learning um uh beginning with district leaders and their stakeholders um moving down and expanding to campus leaders and then deepening the work to the teacher collaborative teams. The PLC at work implementation here has been one that will serve the district going forward as sustainable and
016effective. And the effective part is why I'm bothering you tonight. You're letting me take up some of your time. Uh we're really proud to recognize two campuses as Pan mentioned, Riverbend Elementary and Southwood Valley Elementary as promising practice schools. This promising practice designation is an outward celebration of the integrity, intentionality uh that these communities have invested to collaborate on behalf of their students. Make no mistake, this is not a participation trophy. This is not about the number of book studies or how many meetings you attended or anything of the sort. You have to have results. And these teams have shown concrete results of positive progress for their student outcomes. They've spent hours on very four simple questions. What is it we want our students to learn? How will we know when they learned it? How
017will we intervene if they don't? And how will we provide enrichment and rigor when they do? The power behind those questions is in the educators themselves because they're keeping their discussions focused on students by name and by need and what's best for those students. And that's why we're here to celebrate them tonight. For Riverbend Elementary, as an example, they've seen MAPS uh scores and uh gains in both math and ELA across the campus. English ler English language learners um grew by nearly 30% in math while economically disadvantaged students grew by 6% in ELA proficiency. And over at Southwood Valley on STAR performance uh their third graders grew by uh 6% in math and 10% in ELA and fourth graders saw a 14% growth in math and 9% in ELA. And here's the very best news.
018It's not the finish line. This is just the beginning. these leaders on these campuses, Miss Sherman at Riverbed and Miss Duna at Southwood Valley, um along with their entire teams are committed to continued success for this their students. And I know with the work they're doing with their coaches and and how um folks at Solution Tree have come to know them, I'm confident that I'm going to be back here in a year about 18 months uh celebrating them as model PLC's because they're going to continue driving, continue working, and most importantly seeing those success for their students. I have one additional comment before I wrap up and that is it's not only a campus recognition. It's an acknowledgement of the hard work of the entire education community here in College Station including you all the
019board of trustees. Congratulations and thank you for keeping student learning at the forefront of your discussion and priorities. It's paying huge dividends for your students and educators and their families. So, please join me in applauding Riverbend and Southwood Valley elementary schools as two of our newest promising practice schools. They're going to come up and I'm going to give them a presentation. [applause] Right. [applause] We have one last recognition that I want to point out and that's to recognize the artwork at the back of our boardroom. if you'll um take some time to look at that tonight. That's provided by Riverbend Elementary and College Station Middle School. That's going to move us into our board reports. Um item D1, do we have any committee reports? I have a bunch. So, I'll start. um Shaq met um
020and we had a great presentation by Miss um Budro Tracy um on safety um which is always uh she does such an amazing job keeping our kiddos and our campuses safe. Um one of the things I want to point out um on the website there's the standard response protocol. It's on the district website which I think parents would find really interesting. It goes over some of the terminology and it's really informative. Um we also had um Mr. Jen come present about biking to school. Um trying to encourage more kids um to walk and bike safely to school. Um more walking less cars. Um he had the city of College Station here. So I'd like to thank them. They came to the meeting um as well. So um very informative meeting. That committee does great things.
021Um also on the special education committee um met um we had a great presentation by um Amy Cecil. She's the CSISD transition coordinator. So she gave us a lot of really great information. Um, one of the things they talked about is um, people are less people are getting education degrees and that's even more so in sped. So, um, it's you always see how we're always have openings in that um, department and for those teachers and that's just kind of across across the country. Um, that's what's happening to us. But, um, Mrs. Grande, they're doing great things to try to fill all those holes and um, and um, do great things for our kids in in that program. Um, also, sorry, I'll keep going because I was on a lot of committees this month that met.
022Um, the bilingual, Miss McAdams and I both were um we were both on sped and bilingual and the bilingual committee met. Um, it's a very new committee, still trying to kind of figure out the goals and um the overall take from it though is that that program is is one of our shining stars and just to keep keep um keep it going and how can we make it better and the communication with parents. So, um really looking forward to seeing what that committee does. Um and lastly, I was also on the budget committee, which is also another new committee that u Mr. Field and Miss McAdams are on to. Um we had our first meeting that we were included on and um it was great. Miss Wilson gave a great presentation. Um community members were
023there and I think um it's really excited about that committee. they're going to learn a whole lot um learn a lot of the information that we get to hear um and um just see that really what we're facing um in public education and that is a lack of funding um and the committee is going to come back with some recommendations and be really included in the discussion on how to move forward in our district. So um those were the four I did. >> Thanks for covering all those. uh DIC met last week and one of the items we covered was calendar which we already discussed in workshop and there I don't know if you're going to mention too but we'll be bringing that out to um for for the vote for the final two cal
024calendars. The other couple of things we discussed um one was we had a couple of items that we needed to approve so that we could kind of I guess modify our district of in innovation right so they have to go through the DIC committee first and I think they're all things that we had uh talked about one is for the out of district transfers and a couple of other things and then the other item we covered we covered a lot in an hour was just a kind of a a a look at the district improvement plan. We had the main goals spread out around the room and let folks on the committee go around and kind of give input on what we what they if they had any positives or other input on some of
025the the plans moving forward. >> All right, I'm on two uh Head Start policy. We're meeting in January, so no updates on that. And secondly is the education foundation. We had a record of almost 800 star educator recognitions. There was a minimum of $10 required um to to recognize the teachers and the staff. So that the certificates will be delivered tomorrow. Um so congrats for all of those that are getting recognized. Also the education foundation scholarship opens up um this Friday and that will be due March 1st. Lastly, the honores for the senior hall of fi hall of fame were recognized and called out. There were 66 from our three high schools and they will be announced after the break. I think Austin will be doing it at after the new year announcing those. Um
026and Teresa Bendon, our fearless leader, had her ninth grandbaby. So, congrats to her. else. I I attended um the safety and security committee meeting, which is not something we really report on, but I think it's a great time to take an opportunity to say that um there are so many people, not just in our district, but um organizations um around the community that work every day to keep our kids safe. So, I appreciate that. Um Dr. Hark Rider, >> just a few updates. Um we talked the last couple of meetings a big focus for us this year was um getting into classrooms and visiting campuses. So our teaching learning department has done 794 campus visits so far this year and our learning walks that campus administrators as well as district teaching and learning department uh
027have conducted over,200 uh classroom walkthroughs. So they've done an outstanding job. Uh Thursday is our CTE phase 2 beam signing ceremony. So that' be at 11 o'clock out at 13770 South Dalling Road. So excited to be able to get some uh updated pictures. Josh does a good job of putting stuff out on social media to see what that facility is going to look like and the uh new programs that we're going to bring and certification pathways for our students that u is going to serve our district well for many many years. And then on Friday is December 19th, the last day of the first semester, and that will be an early release day. Um, and if you're going out to to eat lunch here over the next 3 days, just a reminder, restaurants will be
028a little crowded. Students at our both high schools are in final exam mode and they get to leave lunch then go eat. So, I would stay away from this Chick-fil-A and Taco Bell. Not that I'm trying to hurt their business, but there's going to be long lines, I'm sure. Uh, our staff will return January 5th for a PD day for professional development, half campus and half district. And then on January 6, our students will return. >> All right. Item E, hearing of citizens. We do not have anyone signed up to speak tonight. So, we're going to go to item F, the consent agenda, which is item G, um, J2 through J9. >> Motion to approve as presented. >> Second. >> I have a motion by Dr. Payne and a second by Mr. Martindale. Um, any
029discussion? All in favor, please say I. I. >> I. Any opposed? All right, that motion passes seven to zero. That's going to move us to um item I1, review criteria for CSISD to accept out of district transfers. Mr. Dunen. >> Thank you, President Eigy. Members of the board, I am the communications director, but this is a group effort here. So, I've collected a lot of information from our our different departments to present to you tonight. Um, just as an overview of the continuing conversation we've been having over the last several months. So, just uh if you recall from from last month and for those here in the audience and watching um at home, we did update um a policy um in our board uh policy FDA local that was passed last month to allow the
030district to start exploring this option. And so we're coming to you tonight to kind of talk a lot about it a little bit more generally. Um get into some of the specifics, talk about that criteria, what the administration is planning on doing, kind of looking at a timeline, what those expectations are going to look like, and really dig into the why behind this. Um, I know we've had some conversations just in general about this, but we really want to put this out here for you guys to see in writing as well as our community to see what this is going to look like for us moving forward. Now, a lot of these um items, as you probably read the memo ahead of time, these items are are majority an administrative function. And so, we're bringing
031this to you tonight for review and discussion. We're not asking for any action this evening. So just a general overview of what we've talked about thus far related to outofd district transfers. There's a distinction that we have to make here because the the term out of district transfers and open enrollment get tossed around um kind of in the same way. Out of district transfer, we're using that terminology because this is a program that allows students who live outside of the district's boundaries to apply for enrollment at specific schools within the district. Open enrollment would really be more of um a program that would allow any students um outside the district or inside the district to enroll in any school. Um and it would essentially be just an open transfer process. We don't have an open
032transfer process in the district. Um at this point we do have other transfer functions. We have employee transfers. So folks who live um outside of the district who are employees can bring their children here to CSISD. So we do have a process for that. We have discretionary transfers, so parents can um ask for their students to be transferred for um any particular reason that's reviewed by the district. Then we have program based transfers for things like siblings of Head Start kids, dual language kids. Um and then we have other program transfers um specifically for things at our high schools like the swimming team at Console or the culinary program at CSHS. Um but specifically for outofd district transfers, we are reviewing this process and looking at available capacity um to choose these schools and we'll
033revise that annually as we look at our demographics each year. Um we're also going to review and approve applications based on specific criteria and we'll get into that later in the presentation. um just like all of our other discretionary type transfer processes including our employee transfers, those applications would have to be renewed annually. So there would be um an additional review process each year following the criteria that we lay out as a district. And then again for our out of district transfers, similarly to all of our other transfers, transportation would not be provided for those students. We would not bus kids from outside of our district into our district. So, we've talked about this kind of on a surface level in in tandem with a lot of um Miss Wilson's conversations about the budget, but
034we want to kind of talk through this a little bit more specifically about why the district has chosen to move in this direction. The primary uh part of that and the main part of our discussion has been to stabilize enrollment and funding. So, as our enrollment declines, our funding declines because every student comes with state funding to our campuses and to our district. We need to maximize the existing capacity of our schools. Um, we are a a public entity and so we are funded by taxpayer dollars. We need to steward those dollars well and we need to make sure that we are using our campuses to the extent that we can to responsibly um make sure that we are educating as many kids as we can with the facilities that we have. We're also in
035a a new era of public education. Um the state has created a a level of competition that has existed not just because we have vouchers coming next year, but we've had charter schools in our area around the state for more than 10 years. And so the competition has existed um for quite a while. And so we need to strengthen our competitiveness and and make sure that this is a long-term solution. It's not just a band-aid for one school year um as we lose students this year. And then again, just to reiterate the point, we have to protect the programs, the staffing levels, the extracurricular opportunities that we have. And doing that um by by allowing students to transfer into our school district will provide us with the funding mechanisms to do so. Just just for
036perspective, high level perspective, this is not a unique situation to College Station ISD. We have lost about 300 kids this year, but this has been a trend for several years across the state. Enrollment patterns have been uneven across Texas. Um, for the past several years, about half of the Texas school districts have lost enrollment. Um, any increases that we are seeing on an average statewide are pretty nominal. And this past year, TEA reported that they had the smallest increase since they began collecting this data in its current system. Um the the state is also tracking average daily attendance. Public schools are funded on attendance and they are seeing um a decline in that area as well which is suggestive that we're going to continue to see that decline um over the next several years. And
037then the other piece that's been talked about quite a bit is that parents have educational options for their kids. Um TEA's data shows that charter school enrollment has doubled over the past 10 to 15 years um with with new options coming into different communities. And then another big piece that we've seen since COVID has been that public school or students are leaving public schools for homechools. In this conversation, we're having this conversation about opening up our district to a specific set of criteria for students to apply. And at the same time, we have districts across the state meeting this month talking about closing schools. This is a stark reality that exists right now in public education. And we want to be proactive in this. These are not conversations that we've been having specifically in College
038Station ISD about closing campuses or consolidating programs at this point. But I I just want for for the board, for our community to recognize that this is a reality for a lot of our peer districts that they are using these functions like out of district transfers, virtual school, trying to market themselves um because they are seeing steep declines in enrollment and having to make um very challenging decisions with their community um uh just this month. So like I said, this is not a unique idea to College Station idea ISD. We didn't come up with this. This is just kind of tip of the iceberg. Some uh districts from around the state, big districts, small districts, medium-sized districts, rural districts, um they're all looking at this option because all of them are seeing some kind of
039decline in enrollment and they're making this choice in order to um in order to offset some of that. So here in College Station um here's kind of the criteria and I'll pause here if there's any discussion or questions related to this but these are the the requirements that we have established for this program at this point. So for academics we do want to maintain a high level of rigor and expectation for our students. So we are going to look at applications um with an 85% or higher in core classes for the past two school years. We're going to ask that students who apply maintain that 90% rule set by the state for the past um two school years. And then we're going to look at behavior and ensure that there are no more than three
040referrals with no major infractions. And that being DA DEAP. Um it's also important here to note that just because you are a qualified applicant, that does not mean that you are going to be admitted or um or approved for enrollment. um we have to we have to manage the school and program capacity um for the selected schools and so again we're not open enrollment we are out of district transfer which we are going to integrate into our existing transfer process I'll pause do we have any questions or discussion points right now based on the requirements criteria that we have set forth at this point >> it's just only on the academics I mean we're opening this up to K through six. Correct. Right. So, obviously may maybe some kids who don't even have um an
041academic history. Remind me. I've been a while for me. Um even if we first second graders, are they getting what kind of grades are we we getting in their >> depends on the school district. Sometimes they're just meeting certain goals or standards and that's how it's processed versus a letter grade. maybe not as clear-cut to be we made a 85% out of the out of 100% but um >> right if it's standard base uh going through the standards based on the metrics you can get a good feel for where they are academically. >> Okay. >> So we'll talk about kind of the the campus availability what we've identified at this point in the process and what that pathway is going to look like. Um, we've looked at uh for Creek View Elementary, that's going to
042be one of the available campuses in 2627 for families to apply to send their kids to school. You can see their current enrollment and their capacity. We've also been able to identify students who want to be grandfathered into the boundary adjustment process um for Cypress Grove Intermediate. You can see their current enrollment and their current capacity enrollment um uh well below that capacity there. So that allows us to explore this option at that campus. If we were to have a sixth grader enroll next year, the following year, then that pathway campus would be College Station Middle School based on its current enrollment. And we did not adjust intermediate and middle school boundaries this past year. And so the the current enrollment and that projected enrollment will remain fairly stable there. And then when we get
043to high school, um after several years of this program, we'll we'll opt for a lottery draw for our two high school campuses. Um you can see their capac their um current enrollment and their capacities at this point. Um those that capacity is based on the completion of the expansion projects that are ongoing at this point. Um we've had some some discussion and questions about the financial piece of this and you know what is a student coming to us worth? How is that going to impact our revenue? Um the basic aotment was raised slightly this past legislative session and so it is currently set at $6,215. So you can see what the financial impact and revenue increase would be based on the number of students that we have leading up to that 300 student decline that
044we have seen. And then um we've also had some questions about you know what does it actually cost to um to have a student in our school? What is the expend budgeted expenditure per student this year? It's set at about $11,000 as students leave our c our district that cost increase increases. The overhead to pay our utility bills, keep the lights on, all of those things. It stays the same, but our revenue goes down. And so that cost per student then rises as that as our as our enrollment declines. So, in order to do this, we do have to have some logistics behind us. Again, this is a little bit of inside baseball for us, but um our transfer application period for all of our transfer applications opens January 5. So, that's the day we
045come back from Christmas break. That that period closes February 27th. And so we would look to start informing families of their status related to out of district transfers on March 6th and then set a deadline for those families to inform us of their intent to enroll on March 20th. And we're holding those those dates a little bit loosely at this point until we're able to finalize this process. So speaking of our next steps um as administrations, we're going to finalize the the process to um have have families apply. Um, like I said, we we already have a transfer process, discretionary transfer process that requires a committee to review those applications. We we are going to have a separate committee um that includes uh relative internal stakeholders to to review that process um and start looking
046at the numbers at each campus so that we can make sure that we're maintaining um responsible operation at those schools. A big piece of this is going to be utilizing our current um marketing and communication channels online um our local media to inform the public. Um sending an internal email doesn't really do any good for us at this point when we're trying to get this information out to folks who are not in our district. And then Miss Wilson alluded to a little bit of this um in in the budget workshop, but we have to integrate supporting strategies here. This is not a um this is not a magic bullet for us. this is not going to solve all of the problems. And so we have to work together as a district, as a community to
047support the efforts to ensure that our public school system maintains its level of excellence that we currently have. And so we're going to address things like absenteeism. We want to look at the root causes of student retention. We just had a meeting with our thought exchange uh vendor looking at asking asking parents about, you know, why do their kids miss school? We want to we want to get to the heart of why kids are missing school and not make assumptions so that we actually can make some meaningful change there. They have some great case studies with other Texas school districts that we're looking forward to digging into here in the next several months. We're going to start exploring virtual learning options over the next several years to help retain students. Um and then really we
048have to do some communitydriven marketing. And so we have to tell the story of our current students, our current families and staff. um so that it uplifts the districts and and builds continued trust in the public education system here and in the state. And then we also have to continue the work that we've been doing this semester through committee work providing meaningful opportunities for people to engage in our district currently provide them with clear information so that they can authentically advocate for the district. Um, we do have another legislative session coming up in in in a couple years and so we want to make sure that our folks are prepared to have those conversations and advocate for our school district here locally. With that, I'll open it up to discussion, any questions um for the
049administration. I >> I just want to say thank you Austin, excellent job and the collective team as you mentioned. I think getting this information out in a presentation in writing for the public to to see and understand the moving pieces and the exact details of the plan of action for this policy change uh I think just naturally answers lots of questions. So, thank you very much. >> Could you walk me through that? We bring in $6,200 per student, but it costs us $11,000 per student. >> Maybe a a great question for our chief financial officer, Miss Wilson. >> A regular ed student cost $6,215. There's a little bit of a weight to that. With the weight, it's just basically we get weights based on that enrollment. It calculates to about $7,234 in state funding. Uh
050the other funding comes from federal revenue, uh your things like that. But the number that you're looking at there is taking the total budget. When we build a budget, we have to take the total budget and show it by per student number. And that's this per student number on our expenditure budget as of right now that when we went into the program. So, so when you look at it that way, um, and I thought that was going to be a great question that would probably be something that you would want to address. um as we decrease in students, that number is going to grow and and if if we can keep our our students flat or at least grow in enrollment, our overhead costs shrink. Therefore, that cost per student shrinks as well. Does that
051make sense? >> It makes sense. I mean, obviously, if you lost enough students, your costs are going to go down invariably. It would depend because >> facilities but on >> teacher I mean 85% of the budgets on >> 85 right? >> Yes sir. 84% of the budget is on staff. Um but if you look at your higher cost items or your administration on your campus and then your teacher as well and all of the things that run a campus. So for example unless we close the campus we're going to have a nurse, a counselor, assistant principal principal, two instructional coaches, a GT and ESL. So there's a lot of cost on a campus and so that kind of gets absorbed in when you keep that enrollment up. So if we continue to decline, we've either
052got to consolidate those campuses to get our cost back in in control or look at other means. >> Okay. >> But yes, if you look at our total expenditure budget this year and divide it by the total estimated students, then it is 11,000 per student. >> Okay. Yeah, I think it's just going to be important as we I mean obviously there's a ton of unknowns, right? So I don't I don't expect anyone to have all of the answers, but we we can do the math to figure out the gross number, but I think it's going to be for me I'll be very interested to see what actual costs increase and you know even relatively smaller expenses like a marketing campaign to draw students in. you know, those all do count against that topline revenue number.
053So, I want to make sure we don't fall too in love with that that big topline number without paying close attention to what are we actually and you know, we've we want to make sure we don't bring in too many students causing a campus to lose title one status and then all of a sudden we lose those federal funds. So, I I'll be curious. I know there's a lot of questions we don't have the answers to, but I'll be curious to watch that over the over the next year. Anything else? Thank you, Mr. Dunen, for that. That was very helpful. And we're going to move now to item I2, which is consideration of adoption of non-B businessiness days for calendar year 2025 for the Texas Public Information Act calendar, which is also Mr. Densson. >>
054Thank you, President Eigy. U this was back uh a couple legislative sessions ago. The the legislature allows us to identify 10 non-b business days within our Texas our public information calendar. This is separate from our academic calendar and our employee calendars. This is really a function of uh my team and my office and how we calculate those days to provide uh information to people who request it through that process. And so we have identified those 10 days as January 2nd, March 9th, March 10th, March 11th, March 12th, March 13th, December 21st, 22nd, 23rd, and 28th. And all of those days are within the the the parameters that the state has set for us um to identify as days that we don't have as much working staff. Um, public information requests usually require collaboration between several
055departments and we want to make sure that we provide that information in a prompt manner. In order to do that, we want to make sure we calculate those days effectively. And so we are going to ask the board um to um consider a recommendation that College Station ISD approve the attached resolution that was provided to you before the board meeting to establish non-B businessiness days pursuant to the Texas Public Information Act for the 2026 calendar year. approve. Uh I recommend I recommend that the board approves uh the resolution as presented. >> Second. >> Okay. I have a motion by Mr. Martinddale and a second by Dr. Payne. Any further discussion? All in favor? >> Any opposed? That motion will pass 70. Um and we will move to item J1. Thank you, Mr. Dunson. uh consider
056the official ballot for the Braza Central Appraisal District Board of Directors for a one or three-year term beginning January 1st, 2026 as deter determined by the BCAD board of directors at the first meeting in 2026. Miss Wilson, >> thank you, Missy. If I might take a moment, we've got an is what our community knows in our crowd. Uh but they are actually Hub International and they'll be our agent of record for insurance and I appreciate them coming here. It just kind of stands for we're really exciting excited when you look at how much we spend per month on health insurance for our employees. It compared to our peer districts as well as our instructional peer districts, we are above and beyond. And we want to make sure that's paired with insurance benefits to our employees.
057And so we're we're hoping to pair with them just to make sure we're getting the best possible insurance we possibly can for our employees. And so I applaud them for being here and we're excited about taking a chance. So, uh, then I'll move on to J1. Okay. So, uh, I would like to present a resolution for the adoption of the central appraisal district board of directors. We actually have 542 votes to cast. There are three members running. The member that we nominated in our previous board meeting was Brian Maguire. We can allocate those votes between all to one person or we can allocate them as we see fit between the three. That is up to our board of directors. >> Okay. So, board, we have to discuss and decide how we're going to allocate our
058542 votes if we want to um and and make sure this is what we talked about um at a previous meeting. This is for the Braza Central Appraisal District Board. Um we as a school district are allowed we have votes um to put people onto that board. And so, uh, Miss Simmon had actually nominated, uh, Mr. Maguire and he had agreed to, um, to that nomination. And so, we have a chance now to cast our votes. Um, we can do it different ways. I know last time we did it, we decided to put all of our votes onto the person that we had nominated because that basically guarantees that they're going to get a spot on that board. Um, we don't have to do that. We can also, um, decide to put our votes on
059to different people. So, open that up to your thoughts. Um, it's always great if we have a representative on that board. So, and I just want to say um Brian Magcguire, they've had three kids in our district. Their oldest is a senior at Console and their youngest, sorry, their oldest graduated CSHS, second Consol, third at Consol now. Um, I think he'd be a great representative um for us on the board. >> I agree with Miss Simmon. I know the family, wonderful family, great kids, and Brian would be a great addition. before putting all of our votes behind it. >> I if that's who Heather recommends and if none of the other board members are familiar with any other candidates, I think to ensure the district has representation uh as far as CSISD, then we I
060agree with Dr. Payne as well that we log all our votes to award that candidate. >> Okay. Then I will ask for a motion. I move that we um allocate all our votes to um Brian McGuire. >> Second. >> Okay. I have a motion by Miss Simmon and a second by Dr. Payne. Um any further discussion? All in favor? >> I. >> That motion passes 70. And our Christmas present to everyone out there is that that was the last item on our agenda. And I hope that everybody um enjoys the break. to take the time that you need. We appreciate all of you. We're adjourned.