001Recording in progress is 803. >> 80 what? >> 803. Okay, we're back in a open session and the time is uh 8:03 uh a consideration of employment of uh new professional staff. >> The recommendation is that the board of trustees approve the employment of new professional staff as discussed and closed with >> motion. Motion. >> He can go in. Mr. Ma got motion. >> Second. >> Questions, concerns? Not all in favor? >> Motion carries. >> Sir, I abstain. >> Uh, you abstain. Uh, be consideration to approve the uh employment of new at will staff. The recommendation is that the board of trustees approve the employment of new atill staff. >> Do I have a motion? Motion. Motion by Mr. Mata. Second by Mr. Espinosa. Questions, concern? Not all in favor. 60 passes. Okay. Number eight,
002we're going to uh consent action items. [Applause] The recommendation is that the board of Are you going to uh approve the minutes? You're going into consent. >> Yeah. Or >> you want me to make the recommendation >> on C. Uh even though uh just let me mention what it is. >> But do you want to do A and B as one single motion? I'll do A and B and then uh C >> as a single motion. >> Okay. The recommendation is that the board of trustees approve consent action items as per attached individual recommendations under consent A and B. >> I have a motion move. >> Uh motion by Mr. Mata >> second by Mr. Spinosa. questions, concerns. >> I had submitted questions to Miss Leon last week, but I didn't get a response. Um,
003it was regarding the monthly um, bills. Um, there's one vendor that was I guess there was invoices paid all the way back from April of 2025. Um, pick it up with her. I mean, because I mean it's not here under uh uh items. Uh, all in favor? >> Yes. >> No. >> Oh, no. >> Oh. Okay. Uh, it's uh >> what was it? >> 55 in favor and six and and one against. I do have a question because uh we we're being told that to produce to ask the questions prior to the meeting, but if we're not getting it, I mean, >> what do you mean? >> I submitted my questions on Friday or even before Friday. I'm not too sure. But I submitted >> Friday. I mean, the agenda was already out and uh
004>> but I'll take a look at it and I'll >> It might have been before. >> Okay. I'll take a look at it and I'll give you the >> Robert and I can take a look at it or [Applause] >> and and and really well you can check it out. >> Yes. >> Uh we have another uh item under consent consideration to approve the donation of asphalt from the uh county of Savala. And uh >> uh if you have any questions, Robert, if you can come up. This is a this is a donation that was uh given to uh the district on behalf of the county of Savala. You do have a resolution that I believe the city passed. Uh and so if >> you all have this? >> Yeah. >> Yes. >> Uh do
005you all have any questions? If you've read it, this is material, wrap material the county uh secured some donated re repurposed material from asphalt and you've seen it out by the Pizza Hut and that was donated to the counties. They've done this before where they let the school district have some of that material. It's been several years back we laid out a little road in behind Tomar in the clinic for our buses years years ago. And that's the same effort again. Um, as he visited with Miss Bones and myself, we mentioned we don't have the equipment to haul it over and so forth and load it. And he said not to worry about that. Although it mentions here cost, but that'll be a dialogue we can have with him uh with uh Judge Gonzalez. But
006that's what this is all about. We just have to request the volume in in cubic yards that we anticipate using. And the caution is like it's written. We're not to give it to anybody else for any other purpose. It's all solely for the purpose of paving or repairing parking lots, >> streets within the district boundaries. That's it. The recommendation >> The recommendation is that the board of trustees approve the donation of asphalt from the county of Zavala. >> Motion. Uh, a motion by Mr. Spinoza, second >> second by Mr. uh, >> uh, questions, concerns. >> I just have a question. Has the district, you know, have we done analysis, see how much we're actually going to need or >> I'll have to take that up with Mr. Hernandez to get an idea of the volume
007that he needs, the cubic yards that he needs. And I know it mentions, you know, it's it mentions cost, you know, including labor and equipment to lay it all down and put it in. And I know that you were saying that the judge said not to worry about it, but that may be for hauling the material. >> Correct. >> And storing it somewhere, not the installation of the actual >> the installation has to be done by our staff or we hire someone. They donate the product. They may possibly be able to deliver to a site where we deem necessary, but that is not in our way. and then we have access to it. But as far as us patching the holes and patching the streets, that belongs to the district. That's our responsibility. >> Did
008I answer your question? >> Does the district have um the funds to actually lay the asphalt? >> We've got the staff, which is the crews, Mr. Picos, >> here. Where did he go? There he is. So, he'll have to gauge that as he needs it, as he has the time to repair such potholes and parking lots and roads. >> Okay. And I think >> I think we did that with uh the area between the uh fieldhouse and uh and the >> Yeah, >> the man hall and everything, but >> I don't know who donated the the asphalt. Uh do you remember >> the city? >> Huh? >> The city. >> Yes. >> City I mean donated and then they did the work. Now, if it it's a large enough project that he his department can't
009manage it or it's an urgency, then we would probably have to contract out bid that out and then that would be on the district's uh >> I think we're looking at >> currently we're looking at simply his staff managing that material >> but holes and around >> Thank you, sir. Any questions? Any other questions? >> Favor motion passes. We're going to nine uh action items. Uh discussion resolution to uh nominate candidates for the position of Sava County appraisal district board of uh directors for the uh term January uh 2026 to uh December 27th. And the uh three people that we have now is uh Mr. Mata, Mr. IA myself I I'm going to in my place I'm going to nominate uh Mr. Martinez if if you agree I don't know if you want to continue.
010>> I'll continue >> and since Mr. Monia is absent we'll we'll put him >> Mr. He is not he he will continue. >> He will say he will. >> So the three people that that that we will uh be nominating for cuz we we we get three people from the uh from the school district. So the three people would be uh Mr. Cruz, Mr. Monia, and Mr. Martinez taking my place. Do we have a motion for for that? Motion by uh Mr. Houston, second uh Mr. Espinosa. Questions, concern? Not all in favor? Carries. Okay. Uh now we go to uh B. It's got an action to the Crystal City Independent the ISD uh district improvement plan for the uh 25 206. >> Okay. So, we did move on to D. Uh we typically approve the
011district improvement plan. The district improvement plan is approved as an entire tool. Uh at this point, I will ask Mrs. uh Garcia to come up uh for questions, but the recommendation is that the board of trustees approve the district improvement plan for the 252 school year as presented. It is on page 128. Page 128 [Applause] 129 on mine. Check it clos before you is the 2526 district improvement plan. Uh it begins with our uh mission, vision, and value statement. the table of contents and then we move on to our comprehensive needs assessment that we that process begins um began in April, April and May with various committees and various members of the district um various members of the community and v uh parents um we had several parents participate as well. Um, and we review
012the district culture and climate that included a survey. We also reviewed our demographics, our student achievement, um, staff quality, recruitment, retention, our curriculum, instruction assessment, family and community engagement, the district organization, and our district technology. Um from there we move on to our priority problem statements that we identified and the primary one was uh for academics was the students were not performing at meets and masters level uh which we are working on already as you can you saw earlier in our in our the data that Mack uh presented. Then we move on to our goals which is page 17 out of 64. I don't know what page number it is on 145. 145. We begin with goal one which is under leadership development and each goal has anywhere from one to up to eight performance
013objectives. Um so goal one is on leadership development and it it all revolves around developing uh district leaders and developing um our campus administrators. um one had three performance objectives. Then on page 20 out of 64, we have goal two, which is instruction assessment and student achievement. Um for the most part, we did keep uh our performance objectives pretty similar to last year because we are still working on enhancing and improving our our scores, our our data for this coming year. And goal I believe had eight performance objectives. Um, and they're all on student achievement. They all have to do with reading and math with um enhancing our c um reading and math and our special populations. Then we get to go three, which is on 32 out of 64. At the bottom, we get
014to postsecary readiness. This has to do uh it's more for high school and some uh junior highs. Um this has to do with improving enhancing our CCMR data and uh improving our college and career military readiness. We have three performance objectives for uh for goal three. Then on page 35 out of 64, we get to goal four that has to do with student support services and this has to do with our counselors. Um, and primarily it's ensuring that we are aligned to the Texas model for comprehensive school counseling programs which we are. Uh, we worked on that two years ago. Um, and that one only had one one performance objective. Um we get to goal no two two performance objectives. We get to goal five. Goal five on page 38 out of 64 uh has
015to do with parent family community engagement. Um it's just making sure that we are communicating involving our stakeholders. Um we have I believe it's two performance objectives. We get to goal six which is our facilities and operations. Uh this is all making sure that our safety and security measures are in place. Making sure that we do have um our safeguards, making sure that our that we maintain our facilities as well. Um and then we get to goal seven which is on page 44 out of 64. Uh organizational effectiveness. This has to do uh make with making sure that we are we are um that we have internal structures to secure our financial security of the district. We only have one performance objective. Then we get to goal eight um student attendance. And this is just
016making sure that we are working and we have strategies in place to um improve student attendance and uh what we do when we have chronic absenteeism when we have um severe uh severe chronically chronic absenteeism. Um and what are what we're going to do? Those are all our goals, performance objectives, and our strategies. um how we will measure our goals and our strategies and the time frames when we are going to review our district improvement plan um goals, performance objectives and strategies. And then on page 52 out of 64, I did include our plan notes and this is just a notice um for me um on meaningful consultation with stakeholders and this is for the purpose of title 2 part A um and it's just making sure that we we do note in our district
017improvement plan that we do did include our stakeholders through this whole process. Um then we get to page 53 out of 64. You will see and I again keep in mind that this process began in April of last school year. Um so you might see some names of individuals who are no longer working for the district but at that time they were working for the district and they did provide valid data. Uh the first CCNA that comprehensive collaborative needs assessment committee was our technology committee. Um, and then you'll see the commit, the committee role, the name of the individual and the position in the district. You also see on the next page on page 64 out of 64, our school context and organization committee. You'll see our parent and family engagement committee. You'll see our
018school culture and climate committee. Uh, you'll see our staff quality committee. Um, and then you see our demographics committee. Um at the end you see our statutory required asurances for t um for the for our ESSA um title one, title two, title uh four and title five. Um you see our district funding um and how that money is allocated throughout this document. And do keep in mind that this document is a working document. The strate uh we do add strategies throughout the year if we need to add a strategy. The goals and performance objectives do not change but strategies we do add we do modify and edit uh strategies as we go. Um on page okay after page 64 out of 64 you do see an attachment because we do work with region 20 um
019we have a partnership with them our shared agreements for our migrant program because we do not have um the population to sustain ourselves. partner up with region 20. Um, currently we have nine nine students. Um, but this is the action plan for our district. Uh, in regards to our migrant program, we have a priority for service action plan, how we service our students. Um, and then after that section, we get to what we do have to include. Um, I don't know. I think it's 199 in your book. Um, we have to include our policies on student welfare uh, freedom from bullying. We also have to include I think it's the harassment um, you know, it's the entire section of the freedom from bullying um, policies, legal and local that we have to include. We also
020have to include the role of our police officers. Um, and I included our chief of police uh job description in here. Um, so all of those are items that we do have to include in our district and police plan. Questions or comments? >> Uh, we're going to be approving this uh tonight. And and then you did mention that uh there might be some staff members are no longer with us. Can we go ahead and make those corrections before we approve it on the uh school context and organizations? You have Alisa Rodriguez. She's no longer with us. >> They they have to stay in here because there this was the CCNA process that that took place in April and May of last year >> when they got approved. >> Yes. Yeah. Yes. because at that time
021they did sign in in the um in the sign-in sheet. They were members of the committee and they did provide input on our um collaborative comprehensive collaborative needs assessment for the district and people that are no longer in this position or reassign. I >> guess Mr. Bri has any questions? >> Um, for goal five under the parent and parent family community engagement, what is the district doing to engage families more? Like everything I see that families are invited to or anything. It's usually 5:00, 5:30, you know, and that's right when parents are getting home if they, you know, tough for the parents to make it to these to these different things wise. Um I don't know what the district how you guys see the engagement. >> We we provide uh we do provide with us
022a snack which is what I what the grants can pay for. The grants can't pay for a meal but they can pay for a snack. Um and that's why we try to keep some the meetings kind of short. Um but we do like to keep our parents updated with what we are doing. Um, if I schedule it during the day, I'm I'm not going to have as many parents show up. Um, and if I schedule it late at night, I might not have parents show up either. So, I always try to schedule them between 5 and 6, 5:30 and 6:30. Um, because that is the probably the time when I'm going to be able to have parents show up. >> Do you have I guess like signin sheets for all these that have to do
023they have to be included as part of this as well? >> Yes. in the uh CCNA the last few pages you'll see some you'll see parents in there as well. >> I mean that's why I only see like one parent. Is that the typical >> Well, we'll have maybe one one parent per committee. One or two parents might show up. Um community representatives will show up as well. Um, but there's times when I send out invitations early and um, I might get some somebody who says they're going to show up and and they don't. Um, so I I I try to work around that. >> Do you feel it would be a good idea to maybe put some uh some of these meetings like throughout the day? They are stay at home parents. >> We
024do. Um, several of these meetings actually took place at 9 in the morning. Some of them took place at 1. Some of them took place at 3:00. So I I tried to stretch them out and these are long meetings. They're going to take about an hour and a half to two hours. >> So also I have a question real quick. Uh you have you mentioned I think if I'm not mistaken something about school culture and climate >> and then staff quality. Are you going to be conducting surveys to get a better >> We do. >> Okay. >> We we last year we conducted the safety survey. maybe tell me that the title one survey. Um I even went to the GT showcase. Um it was a district GT showcase and I I uh had parents
025I had a QR code and I had parents um as they were signing in I was having them log on to the QR code um to complete the survey. Um I know that at junior high they also already started their own surveys as well um for their colle their data collection. Um, and it it gets simpler when we are able to do the QR codes. Uh, we're able to put them out on Facebook. We're able to put them on the on our district website. Um, so that helps a lot. And that's how we are able to get our service. >> Are we going to get the results or just to see where we're at or >> I can I can >> that that'd be interest. I wouldn't mind seeing that. >> Now, these surveys are
026conducted by the school district and managed by the school district. Is there any third party um you know climate and culture surveys that are planning to be done between the staff and students? >> Third party as in how >> an outsourced company or something you know where it's a completely unbiased or I mean I don't know how the how the um climate climate studies are done. The questions that I used um were questions that I got out of the it's a it's a governmental website that is connected to the every student succeeds act. Um I went into their website and they have a sample uh survey that has about 50 questions. So I narrowed it down. Um when it when it had to do with the school culture and climate and I selected I think
027for the staff it might have been about 12 questions for the students about 10. um as I took into consideration attention span of students. Um and then for parents, I believe I had like eight questions. Um and there it was the more critical questions um really really on how they feel sending their their students to school. Um I don't know about a third party. I don't know if we would have to pay for a third party to come in and conduct a a survey like that. Um I don't know. We I don't know. I would have to reach out to probably region 20 and see if that's something that's unallowable for us to pay for a third party to conduct a survey. >> I mean, and I would think it'd be more useful I mean
028to have a third party for the staff because I can see where maybe staff may not >> we keep them anonymous. We we allow for um the anonymous and for students it's the same thing. We allow for anonymous. I do include a section where they can put their email. Um, but it is they can choose to remain anonymous. >> Any other questions? I need a recommendation. >> The recommendation is that the board of trustees approve the district improvement plan for the 25 to 26 school year as presented. >> By motion motion, Mr. Spinoa second. Second, Mr. Ma questions, concerns. All in favor? Several the other plan. >> Uh yes. See, >> we're going to see uh discussion actions to approve the campus improvement plans. Uh the plans, objectives, goals for the 2526 school year. >>
029Next section. Uh this is again this is an annual uh approval for the campuses. Uh you are the recommendation is that you are uh that you consider approving the goals and performance objectives. We will not go uh into all the plans. I'll see them condensed into one item. The recommendation is that the board of trustees approve the campus improvement plan uh performance objectives and goals for the 2526 school year. Um, if you've had an opportunity to go through the plans and all of the plans are are are are in your packet, they are aligned to the district improvement plan. That's why the district improvement plan we go over uh pretty much in in its entirety uh because the campus plans should mirror the goals and objectives relative to their uh to their targets uh in
030the different uh goals. So >> on this plans I mean Uh were they put together by the uh campuses? >> Yes. The campus improvement uh plan process begins early in the spring and we don't complete the because it's a very lengthy process as Sarah was discussing. We don't complete the plan uh up until August of the new school year. >> Okay. because uh and I don't know if it's the same thing uh on Savala on the Savala uh we have a Janie Ramos officer. >> Mhm. >> And now we have somebody else, right? >> Yes. And again, it's the the the process is still the same. We begin uh prior year and we finished during a a different academic year. So it's it's the same uh same concept. >> Yes. >> Okay. Are there any
031questions? >> I have questions. I I guess LDZ's and um I guess the beneath the the way they presented the the information is different than what the rest of the campuses did and what the district did. Um the other campuses they kind of said what the goals are and you know how they're going to get there. LDZs or BJs did not say like what the campus is doing to reach those goals on these plans >> because they submitted their performance objectives. They it's not the entirety of the plan. You're only approving the goals and the performance objectives versus the entire the the uh the other campuses presented you the entire plan. that you are only approving the goals and the objectives, not the strategies or the activities. That's why you don't see them there. >>
032The goal three is for uh for math and reading. And >> for Zavala, I would imagine it's for reading and for math. They would have a counseling. They would have a parental involvement. They would have to have an attendance. Yes, sir. >> I think I I would like to see the entirety of it. I mean, to kind of know >> We can send it to you. >> What they're doing at the campuses. I mean, um you know, we're not on campus every day. We don't have all these discussions every day. So just >> Anna can forward you the entirety of the plan for both campuses. >> I think that would also give us a better understanding of where we need to provide more funding to if there's any anything that needs to be you know
033add more money to professional development. You know that was also the case with the with the district plan. There was a lot of professional development in there. But you know what type of professional development is going to be offered to the teachers? Are they going to be sent somewhere to kind of bring back different strategies or is it going to be all in-house um training from from you know our teachers and >> and you're saying that that's something that you would like to see in the plan? >> Yeah, I would like to see if there's you know professional development where they're going to send them or where the district's going to be send them. You know I mean we go we go to trainings all the time or you know the past year I've gone
034to three trainings and there's a lot of useful information a lot of things that you bring in from places you'd like to implement. um you know on here when you mentioned professional development I would like to assume what what type of professional development is going to be brought into >> so the improvement plans are living documents we can update update those to you so we will visit we will update and then we will present the full >> you can just come in as a principles to uh send a list of the uh >> but he's asking for the entire plan so yes we can send we can send the entire plan out because we have to post them anyway they're going to be posted after if you All approved. >> Yeah, but I mean professional
035development. I don't know. We have to approve them. But >> uh any more questions? >> Recommendation. >> The recommendation is that the board approve the campus improvement plan performance objectives and goals for the 2526 school year for the five campus. >> Motion by Mr. Spinosa. Second. >> Second. Uh all in favor? Motion carries. Uh B, uh discuss an action to approve the district campus committees for 25. >> These six school year. >> These committees are required. We are required to have uh the different committees for different decision- making processes. You'll you'll you have all of that information beginning on page 55 of your packet. So, the recommendation is that the board of trustees approve the district and campus committees for the 2526 school year, including the uh school-based decision making or what we uh refer
036to as the SPDM uh committee, the language proficiency assessment committee or what we refer to as the ELPAC campus attendance committees, the school health advisory council or what we refer to as shaq, and the campus discipline committees. Again, the recommendation is that the board of trustees approve the district and campus committees for the 2526 school year. >> We have a motion to approve it. Spinosa second. Second by Mr. Mata. Questions? >> Yes. When these committees meet, are these public information? Do they send it out to the public? Do they post it anywhere of when these committees are going to meet to give the public if they want to attend or not? at uh these uh meetings we typically announce. Yes. >> Okay. And is it announced on the website or is it >> typically we
037do it on the website on on our social media platforms? >> Any more questions? Not all in favor. 6. We're done with all the uh >> back items 10formational. I'm sorry, Mr. Superintendence report for ADA, this is as of October the 3rd, 2025. Our attendance, and I'm going to round our attendance as of October the 3, is 94%, which is 2% higher than the same time last year, which has been our goal, is to increase attendance by 2%. We are holding strong. As of October the uh Friday the 10th, we were still holding at 94%. So that's good. The campuses are doing an outstanding job of incentivizing attendance. Um our district enrollment is uh at 1470 currently as of uh October the 3rd. As of October the 10th, we are at 1472. This time last
038year, our enrollment was at 1634. So even though our attendance is better, our enrollment is decreasing. So they kind of canceled each other out if you will. Um but in terms of uh of attendance, we we are there. Um you know, cougars again to the principles, they're doing an outstanding job of of working on attendance. Our enrollment um we have lost and it's you know, Texas schools continue on their decline in uh of enrollment. Crystal City ISD is no exception to that. We are at 1470. We will continue working at 1470. Um hopefully we can hold the 1470 throughout the school year, but that is our our ADA and our enrollment for the week of October the 3rd. >> That's good. >> Do we have Do we have any idea where those students went? They
039just >> a lot of the students uh when we did our close of beginning of the school year uh reports to TA, a lot of them just relocated uh to other Texas schools. We have very few in homeschooling. Very few that took on vouchers. Most of them have relocated from from the district. >> Any idea where I mean neighboring districts? >> We didn't even have a whole lot of out of state. It's just within the state. >> Okay. Number 11. uhformational items. A donation of services by one who like uh Texas Pro Heating and Cooling. >> Uh so Robert, so for for this next section, I'll ask Robert uh to come up. Um the next one is the these are just donation of services that Mr. Sullea who has been working with the district since
040I've been here um has donated in terms of in terms of no charge and no time. Um and again this is just something that we bring to you asformational. There really isn't anything for you to approve other than we would like to recognize Mr. >> for provided uh judge >> but we're not going to be here. I mean uh you know what do I say? He helped us with >> I I don't have that in >> I think I mean it was something at the field house that's one >> actually >> also he helped us uh there was something going on in the old gym in high school and one of the ACs was not working and he said hey I can fix it for you and before I said anything he said I'll give
041you a quote and it'll say zero uh because my daughter is there. That's what I said. My daughter is there, too. It's it's it's very hot in there. So, till this this happened like a month and a half ago till this day that AC has been working. >> So, we got two good uh units working and the gym. >> So, we would like to um thank Mr. >> on behalf of the district, on behalf of the board for for services rendered at no cost. >> Hope I hope he more has more kits around the district. say, "Can we provide him some swag from coach battle?" >> Of course. >> Couple of caps and a shirt or >> he was giving shirts away last week. So, >> us the one that hires you. >> Yes, we
042will he will give him a complimentary gift. Yeah. uh >> finance reports >> the uh finance report for them >> that I think is uh the lonear investment report there's three investment pools that the district has been participating in uh the major one is of course public which is through TASBY that's where pretty much all the funds are at and the other two are just in case and they've been with the district the district has been with these other two pools for a number of years. If the rates get better, we have someone to go to. There's just an account in there, liquid funds, and those funds uh draw a little bit of interest. Still interest. And after that, you've got the Zel County Bank statement as of uh September 30th. This simply the accounts
043that the district has at this bank at our depository. Uh you'll see those balances. Okay. uh it's also secured by FDIC. Each of the accounts or the the different sources are uh the aggregate demand on funds like checking accounts $250,000 of security through FDIC. The aggregate time savings is like the CD that we have at at a cap of 250 and interest and syncing fund as well 250 an aggate of two of $750,000 combined from the FDC. They also secure us with pledges. Anything above that, the bank is on the hook. They pledge against our securities with securities. We try not to exceed that because then that puts a burden on our bank, our local bank. So that's why they go to Lonear has a bigger pool, have bigger security uh system. What you see
044after that are the bank statements that you've uh sort of asked for from the booster clubs and simply these are their bank statements. They turn them in monthly. >> We review them uh the office staff and our accounting section uh reviews them, ask questions for them. It's all pretty much standard. But we're providing this to you as information in a nutshell. Well, that's that's basically the request for Mr. >> Yeah, sir. Whenever when I I requested this information be on here be a part of the meetings monthly. Um, can you also include budgeted versus actual? >> Sure. >> Finances. >> We'll we'll go along increasing the number of reports we provide as we progress. Probably next month you'll have something. >> Okay. And that's ongoing. Let me mention this and I may have said this
045before. Look at your finances alive. I mean that they're dynamic. They continue. They change uh fluctuate up and down depending on the attendance presented depending on taxes collected uh and expenses incurred by the district and expenses incurred by the district for prior years that we still have to address. So this budget has to pay for prior history. I don't mean to sound mean, but that's a dead or we're dragging. Got to address it without plans to address that to take care of that. Okay. So, we'll have some folks claim of unpaid bills. Yes, we know that. It will be addressed. >> One of the things that I noticed in the some information that was provided to us regarding revenues was the FSP funding and the ASF funding did not match what the state has. So,
046the FSP funding in the budget is about 1 point something close to $2 million more than what the state is allotting to us. Well, what you're looking at the state numbers are projections that the state made. The state made a projection based on data that people before me made. They said the ADA was going to be 1425. This bureist just mentioned that our ADA is actually at what and actually enrollment is at 1472. ADA converts to 1367.8. That's the ADA we projected our budget at, which is actually what is uh being experienced by the district. That's an inflation of that number. If you budget your your dollars and your budget this year on those numbers, you're going to get overpaid and you'll be in the same boat you were a few years ago. Okay? So,
047what we've done is we're conservative with the dollars. If the dollars come in, great. We'll bank them. If they don't come in, you didn't spend them. You're not on the hook the following year. Well, what what I was saying was that the revenues on the budget are more than what the state is. >> Again, those are our projections. Okay? And they'll continue to change. They're dynamic. As numbers change, so will those change and we will probably board with an amendment >> throughout the year. We may be having one, two, five amendments as we see the fluctuation of expenses, enrollment, and of course our ever loving taxes. So taxes come in >> and they're starting to come in already. >> And then just keep in mind that FSP that our FSP amounts are are are they
048fluctuate based on just like Robert is saying, it's based on our refined ADA. So that's why attendance is so important to us because attendance is a big driver to our to our uh funding. Uh as we transition into this new legislative uh era where adjustments are being made literally by marking period, we will be able to adjust more uh more readily. We will be be able to bring adjustments to the board more frequently than we when we have to do it just at the end of the year. and we're coming we're coming to ask the board for a massive adjustment. So now we'll be able to do it by marking period >> with the with everything going on with the government shutdown. Has the district seen any um lack of funding sent this way from
049>> No, not not not due to that. We saw some changes in one of the grants specifically we just talked about it uh late last week. One of the grants was short by about $100,000 and not necessarily due to this current these current events but simply the grants have sort of slowed down and that's to be expected pretty much all those government grants and we need to plan for that >> be aware of that >> questions if not uh >> we have budget adoption the process uh information budget adoption calendar for 25 26 states >> the budget >> for you. >> Go ahead. >> You have requested on the >> Yes, this is an action item but uh >> informationational information, >> right? >> Yeah. >> I had also uh she can give us >>
050an idea. I mean, >> yeah, I had also sent over I don't know if you saw um I guess New Bronul's ISD uses it. It's a it's I guess a template of what they use for their budget adoption calendar and it it clearly describes you know working on next year's budget at the beginning of this current year you know and I know they have a lot larger budget you know they have a lot more a lot more money to to um you know >> to budget >> yeah to budget and send out and everything um so I mean if Mr. Velasquez has it Mr. Velasquez or I can send it to you. >> I'll take it. >> I I deal with our superintendent. I don't deal with the board. >> It's fine, sir. >> Mr.
051You want to mention anything here or just >> Yeah, Robert is going to go through the through the cycle. >> The cycle that Miss Biones provided this one here. We'll start with October. >> And as you notice there, this is very rudimentary, very basic, very elementary, and very early on. October we've actually got barely September we've got a pre preliminary first rating from prior year that rating was from the 2324 school year we finished with 2425 that rating is two years old of course they turn it in this rating which will be reported probably in January not sooner uh will consist of data from the 2324 and some data which ties to board vendor excuse me, board member expenses incurred for the 2425 school year. That'll be included in there. It'll be presented in a
052public hearing. That means the public can ask questions about those expenses incurred or the rating factors in November. Budget amendments or I mentioned earlier are introduced as needed or as recommended by the different departments or by even the business office as the superintendent as we see things are fluctuating either up or down. We may introduce it doesn't don't hold this true and fixed and concrete but as the district sees those needs to change. We will introduce that to you and we'll continue to do that throughout the course of the year for the fiscal year. If you look in the back of that or the next page, you have February. We missed January. In January is when the audit is done. And the first one back in November, it says audit or I think it says
053audit. Yes, it says mentions audit presentation, but actually that's when the auditors come in and start pulling data for the prior year that in this case it'll be the 2425. In January is when the audit is provided to the school based on what their research was. That audit is applied to TA and to the federal government as well because of the grants that the district applies for and secures. In February, we'll see some preliminary numbers on PES, the student counts. That's when the district starts to project for next year. When you mentioned budgets in New Bronals starting right now early on, that's a very good tool, but it's a projection how you will manage funds in expectation of next year. We start in February. I've always started in February because by then we've got the
054first semester gone and we can see a trend of how the principles are encouraging kids to come in, how taxes have come in. Pretty much our taxes came in by February, maybe a little bit in March. got a better idea of what we're going to be gauged on for funding the following year. We start throwing out numbers, you're going to call us on the table and say you claim this these dollars were going to come in. We don't have any data to support it. And in February, we have PES data. We may have a conversation with the appraisal district asking them for trends which influences our funding sources. come March, we'll provide uh the appraisal list will provide very very preliminary numbers, sort of like a guesstimate, but they know better because they have the
055folks on the taxes and the values that impact all these taxing entities. They'll converse with us. We'll call them and ask what their field is and we take that information and start to prepare our numbers, okay, for the following year. Come uh March, I'm sorry, February, April, TA usually updates their summary of finance. We will use again the appraisal district's numbers, the PE's numbers that we've already uh experienced from the first semester and start putting out some numbers and sharing with superintendent with the different departments such as HR and so forth uh and even the principles. In May, the CAD provides us officially a preliminary tax value. It's a little harder number. Doesn't mean it's the last number. Come June, some of the grants start closing. By the end of June, they start closing. They
056start settling up and some of them start preparing for the new applications. Our federal programs director can speak to that. That's when they g get an idea or gauge how much money they're going to have available to them the following year. Okay, which then turns around and says we can't fund these persons or these programs, which means if we need them, we have to try to make room in the general fund in the maintenance and operation fund. um closing by then kind of the gap between the two fiscal years in um what is it in August I'm sorry in July which is not po posted here on July the 25th is the the last day the Freso district certifies that's solid that's the number we're going to use in tax values okay that sometimes is
057better than what was preliminary this year it was worse what they provided for preliminary was higher than was actually certified. That's not the last number as far as values are concerned. They're going to send something to to the controller who in turn sends it to TA in December and then we have to make adjustments because they're going to impact us the following year. Okay. Um, as we go along in August, we'll be bringing and hopefully having more budget pro presentations to you, recommendations of where the money is coming from and how to spend it, how to disperse it throughout the district. And I make this a simulation. It's every year the pie changes. Sometimes it's bigger, sometime, but everybody gets a slice of it. Every department gets a slice of it. Okay, keep in mind
058TA funds the district based on taxes collected or appraised and the um the contri the participation of the kids coming in ADA. Those factors generate dollars and they provide funding or assign finding for instructional purposes. We fund the extracurricular and all other for services from extra dollars, rental of space, gate receipts, sell aluminum cans, whatever we can get a money, our hands on. Okay, savings is critical, especially these next next couple of years for the district. And in August, we hope to settle a budget that looks like it'll work for the following year. not to get too excited about it, but you you'll see a uh proposed budget and a proposed tax rate. TA is already controlling the tax rate. We have a ceiling on our tax rate for the M. The debt service fund,
059we've been dropping from the prior year to this fiscal year, we dropped a few pennies, okay? And on TA asked us to, but because the payments are lower and we're going to look at some other funding scheme that we may even be able to drop that slightly more. Y'all have any questions? >> Uh when uh would be doing the uh the last budget amendment for the school year? I know this year we did it kind of late. >> August. It has to be August. >> It has to be August. >> If you remember, uh August, that was I think the 27th, we had a presenter here and she said, "Hey, I'm sorry to do this to you. It's the end of the year." I know she was the ex- superintendent and says, "I got to
060give you a bill. We had to take that bill and incorporate it and we're ready to close on Friday and she's turning in a bill." So to make an amendment, it's very difficult uh to make sure that every bill comes in, every uh expense comes in >> like closing your rent and whatever. >> Yes, sir. And the board always approves the last amendment pending other changes that show up last minute such as that one that example. And not faulting anybody, but that's simply the way it works. We want to get as close to it as possible. We don't want to over project and we don't want to overexpend, but that's been the case the last few years for the district. We want to avoid that as we go along. >> Any other questions? >> Any
061questions? You're going to do the first rating >> January. >> No, we have to do it in >> November one, but it is what it is. >> It's where we were. >> It's part of the I guess this I guess the budget cycle. Yeah, the budget cycle start including you know having additional budget workshops to hear what each campus needs or you know so you can hear what the campus needs, what facilities may need, what athletic department may need, band may need. I mean you know we never get a good sense of you know how much funding they they actually need or want something different or anything. you know, I've only been here a year and um honestly the budget process I felt like it didn't exist. We kind of blew through it and and
062it was it was what it was. Um so in what I sent you there's you know monthly discussions of you know meetings, walkthroughs full year long process of of figuring out what the district needs. Robert and I will take a look at the template and see what we can use. >> Yeah. I mean, and it includes a lot of viewing last year's budget, reviewing budgeted information versus actual where we're at. And, you know, I think that's one of the most important things that we need to doing so that we don't go back to where we were at or continue in the same direction. Um, so we can actually know how much we're spending versus how much we budgeted for for that month or the case. Any other questions? If not, uh, I need a motion
063to adjourn. >> Yes. >> Oh, you got a question. >> Motion bypos 6.