Crystal City ISD Board Meeting - 8/25/25 Part 2

001uh under six uh consideration to approve the employment of a new professional uh personnel. Uh Miss Garcia >> and the recommendation is that the uh school board of trustees approve the employment of new professional pro uh personnel as discussed and closed. >> And this is a special ed person >> special position. >> Motion motion by uh Mr. Cruz. Do I have a second? >> Second by >> by Mr. Spinoza. Questions, concern? Not all in favor >> and carry. Seven on. On the other was it wasformational uh reassignments. We don't have to do anything. Uh >> the ad >> the wheel uh considered to approve the employment of of new at wheel personnel. This are uh mostly substitutes for odians uh cafeteria. Uh recommendation. >> The recommendation is that the school board of trustees approve the

002employment of the new at will employees including substitutes um uh substitutes substitute custodian substitutes maintenance as discussed in closed. Motion motion by Mr. Mata have a second by Mr. Spinoza. Questions, concerns? Not all in favor? Okay. Motion carries. We're going to go into uh now action items. A discussion action to approve the implementation of the innovative course uh student industry connection providing students with the opportunity to develop professional relationships with the experienced individuals within the students chosen program of study and to determine necessary skills for an online virtual workplace. The recommendation is that the board of trustees approve the implementation of innovative course student to industry connection providing students with the opportunity to develop professional relationships with experienced individuals within the students chosen program of study and demonstrate necessary skills for an online virtual workplace.

003And this is basically what I mean with the uh >> this course is specifically described by the Texas Education Agency as being eligible to meet the requirements of the three CTE endorsements. Uh business and industry, public service, science, technology, engineering, mathematics, STEM. Um this course's focus on employability skills, professional relationships, and virtual workplace readiness can contribute to students pursuing any of these three CTE focused endorsements. So the the this specific course will help all of all of these three areas. >> The students have to apply or or they they may select it as they >> Yeah. >> Who's going to be teaching the course or who what's the syllabus look like or >> that I don't know. Um but in your board packet we have the Texas essential knowledge and skills. Um, and the recommended

004recommended course activity suggested methods for evaluating student outcomes. Um, I'm not sure who's going to be teaching it. As far as an assignment for student in to industry uh connection, what type of certificates can teach this course? Any vocational or career and technical education CTE classroom teaching certificate. a special education early childhood through grade 12 teacher can also teach it and special education supplement um supplemental certification can also teach this course. So any one of those any teacher that holds those certifications can teach this course. Good. >> Okay. I have a couple of questions. Uh is there a cost to the district to implement this? >> It doesn't say budgetary information on this. Um, and my understanding is that they already have the person to teach this course cuz it's really it's connected to special

005education. >> Will they be online or ver I mean in class or virtual? >> I believe it's in class. >> Uh, do you have any knowledge of that since the director special >> has the course been offered before? >> That I'm not sure. >> I think this is new from TA. >> Yeah. >> And and my other question is is this going to assist with the HB3 funding? I mean, we've we've been missing out uh in the funding model and trying to to capture dollars as far as people who, you know, receive their, you know, CTE certifications or whatever. So, you know, as they mentioned, we got zero dollars and I believe we've been getting zero dollars for the past what, four, five, six years. Um, so is it something that's going to improve that,

006help with that, or >> if it's a CTE certified teacher that teaches this course, and this is a CTE course, which it is, it's just a matter of turning on the indicator and turning it on for all the students inside the classroom. And for every student inside that classroom, we receive a certain amount of money, which would then help funding. >> We would still have to track though, right, the CCMRs and everything to be able to get that funding. All of that is tracked through a sender and then PES. >> And this is for high school, right? >> High school. Correct. >> I think it's okay. Uh and we have the the classroom where to carry out the instruction, >> I believe. So I I spoke to Miss Houston this morning and from what she

007told me, it's they already have it ready. They they have this ready to go. >> That's why you're going to approval. >> Yes. >> Students are ready. >> I'm sure it is. out. >> Is there going to be like a a limit as to how many kids can be in the class at one time? >> That I don't know. I would need to have that conversation with her or Miss Boness would >> I I'd like to see what the actual class was going to offer. I mean, I understand what TEA has written here and all the documentation. But what does the syllabus look like for our teacher? You know, what are they going to actually be teaching? Is it gonna be a a class where they go and sit in front of a computer and

008look for I don't know business opportunities out there or what what is it going to be? I don't know. >> But the curriculum is going to be the teaks. They that's what they have to adhere to. How they schedule the how they schedule or model their unit. Um that's their design. That's the teacher's design. But they have to adhere to the essential knowledge and skills that is their curriculum. seeing has >> it just guides them into the workforce and yes it is >> it's kindly here I mean it's stating that the essential the the uh the teach going to follow but what is the teacher going to be I mean I understand that it's supposed to guide them into the workplace is it going to happen >> it has going to be another I don't

009know a class where they go in there and sit in front of the computer and not do That's uh >> that's another that that that's another question for sure again that >> high school administration can already review this since they have it in place uh once they started. I mean uh Miss Don or Miss Garcia, we might ask uh at the regular next regular uh board meeting for uh Miss Houston to give us a report. right now. I mean, all we have to do is approve it and and and we can uh you can make a note of that and maybe on the regular meeting for next week she can give us a report on right for what they're doing and all those questions that we have here. Recommendation is what? >> Recommendation is that

010the board of trustees approve the implementation of innovative course student to industry connection providing students with the opportunity to develop professional uh relationships with experienced individuals within the students chosen program of study and to demonstrate necessary skills for an online virtual workplace. A motion. So >> move second. >> Second. >> Mr. Espinoa. Uh questions. >> I have one last question, sir. >> I said you mentioned that whoever the instructor is has to be a certified teacher. Regular or K or it cannot we cannot assign a par. Okay. >> No, it it specifically says here and this is strict. This is straight from TEA. It says on page uh five of this page, but it's 45 in your packet and it says specifically an assignment for student to industry connection is allowed with one of the

011following certificates and it lists which ones. >> Right. Any more questions? Not all in favor? Against? Obstain. You're against. Uh 61 >> abstain. abstaining. >> I feel like we we're we're rushing into something that I don't think >> we're only we're only approving it uh or and that's why I'm requesting that uh that we have a a presentation. I mean, coming from PA, I mean, I think it's something >> I think they want to know that our kids are prepared to go out in the real world and how to present themselves. And >> so we have uh five in favor and you abstain >> and you voted against. >> So in part of that presentation I would like to know you know the curriculum what's going to be offered. Is it going to be a

012kind of a co-op? You know can they work a co-op into it or or what what can be done part of this class? That's why I I'm I'm telling Miss Garcia to on on the uh September meeting for for the principal to come here and give us presentation. >> Uh just to clarify at uh to add to your point. Um sir, the the TES they are the curriculum. uh how they're implemented is what hopefully our our administration is going to get the uh the strategies uh the actual uh content is what that should be up already >> since it's a CTE course it might be that we already have the full organized curriculum by TESS through IC ICBE um that's the curriculum that the school board approved last year for CTE courses and that has

013everything organized laid out. It might be that that court that that is where we're getting the curriculum from. But the curriculum itself is what the state mandates which are the TE's. If I >> remember correctly, I don't think we've had any uh K courses for business since I don't know when. Uh >> we used to have uh at least one CTE instructor that handled that, but uh it's been quite a while. So >> I think just more information on the class itself would be great >> just not only for us but also so that the students and parents can know what opportunities there are for their kid for the students and things. >> Oh sure >> I can see a lot of possibilities you know with workbased you know skills that can be applied to

014this. So just more information. >> I I've made a note of it that way we can um have Miss Houston present next >> come and present what it's about and all that. >> Second it will second. >> Second is the second. >> Yeah. I make the motion you second it >> and then we vote it. Uh five one abstension one against. >> I won one. Yeah. >> Okay. The other one uh is got an action to approve the implementation of innovative course uh general employability skills providing instruction in general employability knowledge and skills. It's good to see you. >> The recommendation is that the board of trustees approve the implementation of innovative course general employability skills providing instruction in general employability knowledge and skills. And this CTE endorse it's a CTE endorsement um that are

015part of the five broader uh five endorsements in Texas high school graduation programs mandated by HB5. Number one, business and industry. Number two, public services. Number three, science, technology, engineering, and mathematics, STEM. Number four, arts and humanities. And number five, multi multidisciplinary studies. The general employability skills course provides foundational skills applicable across various career uh fields and as such it supports students in pursuing any of the CTE endorsements, which in turn fall under the broader categories listed above. Any uh recommendation? >> Recommendation is that the board of trustees approve the implementation of innovative course general employability skills providing instruction in general employability uh gen knowledge and skills. Have a motion second. Uh I mean uh questions concern >> I have a question. >> Yes sir. >> Uh as far as let's say for example we

016implemented it gets approved we implement it. What are the consequences if we don't follow or we don't produce any >> I think they're just more concerned with our CTE number and >> Yeah, that's what I'm >> Yeah, because I mean this will just fall in hand inand with it if if the kids are getting the opportunity to take these different courses. If the students are offered the course and they complete the course uh adhering and the teacher adheres to the TEACS that are listed uh which we do not have a choice we have to follow the TEICSS um then the student gets credit for the course which is probably aligned and it not probably it has to be aligned to their program of study which would give us a completer as opposed to a concentrator.

017It it allows the student to complete the program which would impact our possible impact our CCMR scores. >> How long has this been in place? >> I think they're new. >> This is fairly new. >> Yes. >> Yeah. They're just coming uh from >> because even on the tea website they've got a really big um push for >> pipeline into the regular workforce immediately. >> I think this the same I mean for me the same thing. I would want to see additional information on what's going to be implemented and how the teacher is going to implement it and how the course is going to be uh you know taught and what the students will get out outside of what's >> go ahead and and and just tell uh Miss Houston also to give us a

018brief >> I'm curious to know how they're going to or administration is going to uh uh section it out by six weeks because or grading period because it's pretty basic. This is this is uh uh teaching courtesy at work. Uh proper proper language, proper use >> social skills, >> uh uh how to dress, uh >> answer the phone. >> Yeah. >> Through the phone, >> uh uh things like that. And and because I went through the the elements and u it's basically what it is. Uh, and I'm thinking somewhere along the line we're supposed to shift over to looking into into the interest of our kids, see if any of them line with uh any kind of a job skills. We can help them uh refine those. >> Well, we we will work on getting

019a syllabus for you all. >> That's what presentation. I mean, would be better. I mean, I can ask we we get a syllabus. I mean, >> we're going to be having the same questions. I mean, does that mean for her and her team to come? >> When I when I read out these both of these, you know, that we're just voting on, the first thing that comes to me is co-op work, you know, a co-op. I don't know if that falls under CT or not or if it can fall under something like this, but that's the first thing that that pops up into me of working, you know, real world industry work and couple of hours out of the business or something. That's and that's what I wanted to know to see if that's what

020it is or what's going to be done. >> Well, we can have Miss Houston here. Recommendation. >> Recommendation is that the board of trustees approve the implementation of innovative course general employability skills providing instruction in general employability knowledge and skills. >> Made a motion and second take a vote. >> She second. >> Okay. And who motion? >> Peggy second. Second. Yeah. Uh, all in favor of >> against uh 61. [Applause] Okay. I mean, now we're going to go to uh a uh budget workshop. [Applause] Good afternoon, sir. >> Velasquez, >> you've got a document here. >> Sir, do you have anything that we can share on the >> I do not have what you got in your hand is what I've got. in this >> this is >> yes >> you gave us >> this

021is what will end up being not necessarily these numbers but this is an a sample and the data on here is the current data that's in the system in your ascender system that's the school district's operating system of student services finance and so forth this data in here is in that system so we I run the ladder on left here that data is here. Okay, that's not what's happened before in this district for the last couple. Somebody's had it on a laptop and they've left. This data is connected to your software, to your system, which is at also at region 20. It's housed at region 20. What you're looking at is the top portion is your revenue. Officially, the board adopts by function and organization of funds. The first fund that you look at is

022the 100s which is the 199 which are state and local revenue state and local sources. Local sources being taxes, gate receipts, rental of property, things of that nature, even donations. Currently, what we've got in the system is from local revenues approximately 10,939,293. totaling 22,313. I'm I'm sorry, two $22,313,642 for special revenues. That's federal. The board does not adopt federal funds. Those are grants that are granted to the district. The program directors submitted applications for those grants probably in May, April, end of June maybe at the most. They're awarded those dollars based on the application that they submitted. They in turn award the district between the program director of the district and TA. They identify what's going to payroll to contracted services, supplies, and other items. They do it by the object code, but those are

023not required to come to the board. >> Yeah. On on the federals, I mean, you're talking about Taiwan. >> Yes, sir. >> Migrant. Uh what other federal programs? got a few >> title one, title two, um title three which is the ESL we work with region 20 on that one. >> You have anything for special ed? >> Yes, we idea grants. >> Yeah, but those are all the core federal. >> Exactly. Yes, sir. So, you notice there's zero there because it does not come to the board. those grants are given to the district and then the directors and superintendent and principal together and distribute those funds. >> Can you go Can you back up a little bit? Let's start with 5700 the revenue local intermediate local I'm assuming is property taxes. >> It's property taxes,

024gate receipts, rental of property donations, anything coming from within the community. And this intermediate >> intermediate or such as uh we provided a service for the city we're going to rent property to them or something that is the source can be another governmental agency bringing in some revenue. A few several years back this facility this property you're looking at sitting in was rented to a nonprofit as well. That's considered a intermediate as well. Okay. It's a source. It's not a governmental source. It's not necessarily federal, state, and it's not from within. So, it's called intermediate source. It's still within the boundaries of local resources. >> And that number is based off of current market value of homes or current >> the tax value. What is the bottom tax value down there? Your projected uh tax

025rates >> way at the bottom is the general >> last one. >> Pardon? Yeah, that's what's down there. So, it does come from taxes. Uh, it's about $9 something million that's estimated to come in from taxes alone. Now, the values dropped. The certified values dropped against what they pre previously predicted or preliminary. The estimated uh taxes out of that number is only 9,73,165. That's a 95% estimate of collections, not at 100, approximately 95% compared to the value and the tax rate. The tax rate is the compressed rate that the state has this district currently under. Okay. So, >> so right now your estimate is that just property taxes alone, your estimates about 14 million, 14.5 million. Where where is >> that's the that's the 9.7 million is what he just said that would be on

026test >> 9.7 million in taxes alone >> between in that 5700 that's where that 9.7 is at the difference is 2.3 2.2 is from other sources. >> Well how much what percentage did we lose compared to last year based off of uh taxes revenue? We lost about maybe we went from 1 bill600 million to 1 billion500 in in values. >> What 10 11%. >> Now the certified value that the appraisal district provided the district is not the last value that the TA and the controller will look at. The appraisal district will settle up with taxpayers that file grievances or or new properties get appraised or buildings come into into play different values. They'll submit that at the end of December to the controller. TA will get those numbers and re-evaluate what this district is due

027based on their formulas. So they'll get make an adjustment. If the values increased, they'll say, "Well, then you you get less money because it's a dollar per child." Okay? So the contribution currently is approximately 64% comes from the taxes and local side and the difference comes from TA. Several years back it was 84% from the state and the difference came in from taxes. We turned around now because now it's considered a propertyrich district based on the minimum and so forth. >> So what you're saying uh the more money we collect the less money we're going to get from the state. Exactly. Exactly. Right. Now, last meeting you had, you adopted a a resolution about chapter 41 to chapter 48. If we get to a limit that TA says you're you're collecting more than what you

028should, the excess revenue, then TA gets that and then redistributes out to other school districts. >> Has there been indication that that will occur? >> Not yet this year. No, because our revenue went down. So, we're hoping exactly. Okay. So, you'll notice on that column, the 100 column, you have the 5800s. Those dollars are estimated for all statements, special ed, GT, bilingual, SEU, uh, career and technology that you mentioned just a minute ago from the basic a lotment from just regular education of kids that's based and this was done on a formula of a 1411 the ADA 1411. finished the school district finished with 1411 1412 like at 1411. I got some some news this today because I am asking the staff to monitor that. Currently the enrollment was at about 1335. That's enrollment. That's

029not even average daily. >> Oh, >> it's actually exactly 1335. So I have to go redo the summary of finance and recalculate that. That means we get less dollars. Okay. So but then the ladies were telling me, wait, don't not yet. You know, we're still getting in kids. So we're waiting till the last minute. And that'll change throughout the school year. At the end of the school year is when TA does a settle. TA has the perception that this district for this year because of whomever was here before for me projected that this district would finish this last year at 1425. So TA with the legislature as they do with all school districts they get an an estimate from schools so they can set money aside. So they're not short. But if they're short, they'll

030have to figure a way to to settle up with this district. As you remember, the year before they were short and they took $90,000 from this last 24 25. And that was that was an overpayment from the prior year. It is the district's responsibility to watch these numbers as we're do talking about right now and try to keep a real close watch on that because TA will settle up with you. they'll take it from the responsibility of the district is to be conservative, see how much they're getting at the most. >> So the the if I may I know the super here because uh you might not been here when uh those figure were submitted to TA but uh my understanding that u the amount that we submitted was I think was going to be

031higher than what we just said right now. That was probably for the prior year, but for this year the year 2526 on the TA website, you'll find summary of finances and you'll find in their file that they submitted 1425. >> Okay. >> So, we're going to be short almost almost 900 kids. >> Well, compared to the the estimate that district provided, we're going to be short compared to what's coming in as enrollment. And again, okay. Let me this thing here because that's what happened to us when the state withheld 4.5 million from our funding. >> Okay, let me let me let me Okay, so that's one of the things that I know for sure I've been cautioning cautioning our central office that we we need to monitor that seriously >> because like you mentioned last

032year we lost uh the state withheld $98,000 $98,000. I mean, it wasn't as bad as 4.5 million and we did not have the money in our general fund to cover it cuz I believe that's been a history school district that whenever we have a shortcoming, we had the fund balance to cover the difference. Uh, so now we don't have a fund balance. So, we cannot afford I don't I don't know what 900 kids translates to in terms of money. I'm I'm assuming it's going to be more than $900,000. >> Yeah. >> And that's going to put this budget already. It's no good. >> That's why I said that earlier that these are numbers based on the current data that they had and this a this afternoon they gave me these numbers. >> Did did they

033give you any percentage of I mean the 1335 is how much percentage of total enroll is doing what 92% uh last year when they finished at 90 92% >> finished at 91% attendance last year. 91% of this number. The 13 is is not a very good number. >> Yeah. >> And you're correct, but it's not that TA took the money. TA simply didn't send new money because they >> No, it was they was holding them >> and and the districts don't shouldn't uh shouldn't count on shortfall from the reserves. reserves are extra for equipment, repairs of buildings, things of that nature, but never a payroll. Don't cover payroll with that. Anyway, getting back to to this document, uh the numbers that you see there on the state side are projections for all those programs, all

034the programs that are state funed. But those that uh that amount there also includes a little bit of money for the extra exemptions that the state has imposed on the entities. Not only the taxpayer the taxpayers benefiting benefiting as much as all the other land owners homestead owners but the district is the one getting a little bit of a a slack a little bit of funding for that. Okay. Not much but it's getting some. anything is is uh is appreciated. Then you've got federal. That federal dollar that 1,22,000 is for the food service. The food service is a federal program. Prior years to the 2425, the district do what's called a provision 2 food service program. That is where kids that pay reduced or paid full, the district covered that difference. And of course, you

035got the free and the late free. They call it something different as a community, something other, but it's still provision two. The district coded it under fund 101 because we the district contributes in that difference and takes on that responsibility when they apply for that grant for that program. The predecessor here changed it. When you finished the year, you finished with a fund number 101 that was in your audit. It was one of the 100 funds that had about $600,000 in its reserve. Each that fund had that much money in it. Some of it tied to a grant that didn't get spent. But when you crossed over into the new year, the person that helped you in this position changed it to fund 240. That's the basic food service program. So it went away from

036the 100s, but as it changed, it took its money with it. The deficit that you saw on the audit of about 1.7 is actually 2.3. What I did here is bring it back so it's coded like it was always before under the fund 101 and those dollars come back under that umbrella. Okay, it's still a food service program but now in the audit and the report those dollars come back as a okay you have any questions about that? >> What's the difference between 240 and the 101? as one. >> 240 is just simply the basic food thrillers program because the district decided to pay for the kids the difference on those that had a reduced price. They had to pay a reduced price and those kids that had to pay full price. The district took

037on that responsibility. In the other program, there's no such thing. Kids got to pay full price or they got their portion and those eat for free for free. But we we encountered here is it's simply just perception that kids that ate for free on the line were lesser and those kids didn't go eat. Sometimes they were embarrassed. We took that away. Everybody ate for free. There is no division. There is no label. We got greater participation. And then we provided snacks and and that helped to fund it. There there were some years that it fell short, but the district, the general fund and the board agreed to help it out some and not not a very significant number, but enough to balance it. you look over to the 500s. >> Okay. Um I I'm trying

038to recall that somewhere I recall reading I don't know if it was from the state legislature or federal government that uh if it was federal the USDA had decided that all kids be free no more reduce no more full >> or maybe it was the state at the state level I don't know how that works but I seem to recall that that it was kind um come into effect this year. >> I'm glad you mentioned it. I'll I'll keep an a note of that and I'll share that with the food service director with Texas Department of Agriculture who is the agency that funds the food service program. They also fund the summer food program as well. >> Mr. Velasquez, you mentioned the change. So what are the implications if we change it back the way

039it used to be? >> Change it to 240. >> Uhhuh. >> There's no application. He just simply >> implications. the implications implications that the district now align back those dollars under the 100 column and has the benefit of recognizing those $600,000 under all the 100. >> So how does it does it affect the students in any way? Oh, no. So, this on the accounting side over here, that's all that is. Again, I'll go back to revenue on the 500s. That's debt service. What the district has committed to in bonds. The 500 thou I'm sorry, the 303,6,883 are the bonds, the actual sale of bonds that the district has. The fund number is the 199 fund. We pay that through the debt service fund, the IMS ins. Okay. The 85 that you see there is still

040a debt, but that's a debt that the district took on for a million dollars back in 2016, I think we just and we call it the time warrant. So those were the rules. The only way we could borrow money at that time was through that that vehicle. The rules for that is that the district is supposed to set aside or save money at the end of the school year enough to make the payment in February of the following year. That's the dollar amount entire year though. That's just in budget. That's what's going to be transferred from the general fund to the time warrant account. Okay. >> So, it's one payment per year. >> It's two payments actually in Feb on February the 15th and on August the 15th. So now the question is that's the

041old time warrant uh which same >> time warrant >> they may have refinanced things to that effect. >> Didn't we have one before? >> No >> that we were paying uh for how much we were paying and then we just did the this new one >> done a refund refunding. >> Was that what it was? >> I think it was some of the bonds in 2000 2021 bond that you refinanced and that got redone. But this is >> 1 point something that we just got >> over the summer. A loan that we got over the summer. >> Yeah. Well, so it's not a time warrant. >> So aside from the time where we're not have this loan, is that going to be reflected in this budget? >> It's already in I've already put it in.

042>> Where where is it? >> It's because the bonds that you see under the 500 or the payments under 500 are considered long-term beyond a year. They they fall under this category. But you put it under the 30 the 3,6 >> the loan is under the expense column right below that we see functions under debt >> true >> or yes >> where >> it's inside these numbers >> it's number 71 >> number 71 under debt service it's a total of 5.1 million right >> am I looking at the wrong one >> no you're looking down >> we're talking about we were talking about revenues right now. Now we're the that number is in expenditures. >> Yeah, >> I know. We're still talking about the revenues. >> Yeah, me too. >> But it's in the expense

043side. It's not on the the expense side. Not on the revenue side. Because on the revenue side, do you bring in tax dollars or you transferring money to it? >> Cuz it did bring in Oh, but it wasn't for this current budget. >> This one is a short term. >> Okay. >> So, it's set up this way. Okay. >> Now, the those that 3.6 6 million that's being paid from the money received from the INS right that money is not being used to pay that loan the 1.5 >> now we've got discussion with our auditors about whether on the expense side where what to categorize it and sometimes in particular because they think the rules read a little different like you discussed earlier the curriculum and so forth they vary we want to stay in

044line with the auditor you know so we we'll have discussions with them and we'll come back and maybe even make an amendment for the year start okay we're going to code it this what makes them happy and falls under the rules. Okay. But currently, this is where it's at. >> And are you going to be going down the revenues? >> I'll go down the revenues and finish the last call. And what you've got there are total of 3,692,000 for all debt under 500 funds, which is the two funds, the INS and the Time War under that column. Okay. And you've got the total on across the it's uh in revenue estimated at 26,5,842. You'll see the expenses below that in the summary by a function. The board approves a budget by function. There isn't details.

045I'll show you some other details, but as an official budget, that's what you approve. What I've shown you down here in the graph is simply how those dollars are distributed. Okay? hard to read because they're small numbers. If you turn the paid and you can look at that later move on to the revenues the next page last year when we closed out or I don't know if we've closed out the budget yet for last year but there was a number in here for the settlement funds that we received um from you know we settled off with our with the so it was about 1.2 2 million. Where is that at? >> These are dollars for next year. What you're referring to as dollars from this current year that's closing. That'll show up later. That'll show

046up as we close. >> Okay. That's not going to be transferred over as >> not in this document. This document this is strictly what projected for next year. Revenue and expenses should balance. It does not balance. I'll share that with you. If you look in the next page, it's the same information but with a little more detail, more information on it. You got function 11 on second page and you see payroll cost over the top. You've got contracted services, supplies, other debt service, capital outlay. And that's where the cost is at. That's the top section up here. Okay? That's how it's distributed. This budget this much money is going to payroll and by function under 11 being instructional 12 instructional resources which is like library curriculum instructional leadership leadership which is usually your principles guidance

047attendance and so forth down the line >> I see zero for instructional resources >> right >> are are we not going to provide >> I think they're funding it about another source. So I I don't know which that source is but they didn't have it this time around. They did have it last year but uh the data in here is put in by the HR or generated from HR transferred in here from HR the personnel and whatever salary schedule table the school board have approved that's been implemented with that ex that step from last year. is basically the the same table you had last year, you approved it this year, but what's happened and you'll see the difference in the change is that everyone's a step. So that's an additional cost. As much as you

048say people will say, "Oh, it's the same table. It's over here. We didn't change the table." No, but everybody went from step three to step four or whatever step they were on. then we're going to advance and that incurs cost. It isn't just what's on the pay table. It's an additional about 30% infringement. That doesn't only implement impact the state and local funds. It impacts the grants as well. Special ed's got a small grant. More money for every dollar they spend. They got to add another 30% 30 cents to their friendship. So you'll see that across the one in the middle. This other section is the one for the current year what it currently looks like and it looks the data in your system that was put in to the school started is what's in

049here. That's what the district has been utilizing and that's why the system generates it. Let me show it to you in comparison at the bottom. You'll see a comparison right side uh side by side the 2425 and the 2526 and the difference change between the two years it's right in the middle. So you'll notice that the difference between both of instruction it's gone up about $2 million. That's all instruction. all the way down. You'll notice it actually for all functions it dropped about 119,000. It went from the 26 million 590,000 to 26,471. >> So you say this one the 2425 it says original budget. Are these end of year actuals or >> original budget? >> Do you have the information on end of year actuals? >> We do. It's not individual because you compare apples

050to apples, the beginning to the beginning. Okay. >> Uh we'll we'll do an amendment as we close the year. The amendment will be simply to sell as many of the debts that the district has and record as much of the revenue that can possibly get including due from from other sources. We anticipate the district anticipates there's a check on the way or the state's going to send us more money for this year. We'll record it as due from state or due from whatever agency. Okay. Uh, and then of course you've got bills and we have a lot of those. You have a lot of what I call and not not a friendly word. It's you got a lot of ghost bills out there. I've shared that with you in other times. But I got to

051tell you, it's it's scary because I had a vendor in my office in the office, not my office, but in the office a week before last, and she asked pay her bills, asked for a purchase order. She didn't have a purchase order because she says they don't show up with purchase orders. I looked up the date and that bill was from February of 2004. >> What? >> And I asked, "Why haven't you brought it over?" And she said, "I have been." I turned it in to the office that incurred the bill. And I emailed them. I called them and no result. There's quite a few of that. Quite a bit of that. And there's also quite a bit that wasn't recorded in the system or allocated. you all didn't appropriate money for those line items

052yet they were expended that way. So that's gone your budget into a significant deficit. So we share this with you. Last year you had a very bad audit what you set up for the year 2425 set back since August when you set up that budget. I don't know that you have this conversation with whoever was here, but this year is not going to be any prettier. I I'm sorry to tell you that, but I've got to tell you that that's what it is. All these bills that are coming in, I guess what you approved is not going to balance. Okay. >> Thank you for that for transparency. Um would would you say that the district's been sitting on bills and not paying them and paying as the I guess as we've received money or or

053anything? I mean, cuz when we review the bills and I see them and you know, it seems like a lot of bills to AT&T and, you know, a lot of bills to the city of Crystal City and it's about 200 or 100 line items, which I don't think we can incur over a 100red line items to the city of Crystal City in one month. >> Well, Robert, I've been asking for three, four years. Revenue you know, and expenditures, but we don't get them. So, it's hard to stay on top of what's coming in and what's going out. I mean, the way it looks to me, and that was scary the other night, the way that guy kept saying, "Well, backed up premiums, backed up premiums." you know what if we should fall into a grace

054period and there's a file, you know, a claim filed and we we're taking the employees money, but we're not going to be able to meet their medical cost. I I don't know how we got there. Well, I do know how we got there, but I mean, >> I'll give you some information on that and it's how it ties to budget. I'll share that with you and how the district could possibly get out of it. It's not not easy. It's not uh but the district as a whole as a as a district as a board you have been filling that hole and it's cost significant dollar per per employee you're set to pay 473 per month. That's the district's obligation. You took on that responsibility towards the employees health insurance. The district has actually paid over

0551,200 a month per employee. because the structure of the claims and the bills and the premiums that were charged as the gentleman explained we they offered a number that would meet that the full number what the district wants to contribute is up to the district within the district but the full premium to pay off these bills that they estimated would come in has not been enough. So the district because it is it is liable for that has put in money and transferred from the resources they've had with the presentation that they made. And if the district goes to the program that they recommended, the district would incur a little more cost. It would be about 779 versus 1,200. But the employee would in turn have a little higher cost as well. Anyway, let me let

056me go back to this one. So, those are the numbers. If you look back on the front page, you'll see I did it intentionally so that up currently and thank you for bringing that up about the ADA. This is set up at the 1411 or so and those numbers are constantly changing as as you hear the superintendent or Marcia mentioned that TA is still deciding on some things, changing some things or reinterpreting things and defining things. They're going to do that with the resources that they provide the schools. Um so these will continue to get updated. We want to get one as close as possible, but currently it looks like all funds the district is short about $465,000 all the way across. So we have to adjust this and I say adjust this so that

057we fall in line in place with our dollars. That's why I asked you uh how much can we expect to get from the state in funding because I know that about by that time what September uh the state has found out exactly what the the attendance figure they're going to use to determine the funding. And then we set up a budget that says we're going to get just throw a number out there 6 million but because we did not submit the proper attendance figures as per TA we only get 4 million. The state decided to set up by keeping 2 million. >> Let let me back up another here and and and mention this again. the school district back whenever the my pressor did the numbers submitted 1425 that's generated some of these numbers well

058actually it's generate numbers that TA is going to pay the district on the district needs to be conservative with its numbers like one I just showed you the 1335 we have to get to a really close number with that one that means we have to drop this projection of 1411 down to 1435 that's a significant number, but that means that 465,000 I just showed you is going to get greater less money in >> that means you have to adjust cut back. >> The state right now is pro providing about close to $7,000 per student. Correct. >> So at about a 100 that's a it's a big amount of money that's like 700,000 close to million. So you with superintendent's recommendation should adopt the budget that's conservative and you don't have to worry about T8. They'll

059they'll find out what the difference is and what the district is due, but they won't take it until the end of the year. Okay? They advance to the money. It would print of the district, which we did before, is that extra cash, put it in the back. We wouldn't spend it. We know we want to do make some money. There's no way you're not those funds. You don't spit. And when you mentioned those 4 million or whatever that number was, the district didn't take it from you. The district just didn't give it to you because they'd already given it to you before. The district should have adjusted their expenses to meet the actual numbers. >> So that was going to be my next question. So sometime in October maybe uh the uh business office should

060have submitted uh uh through the superintendent to the board an amendment to adjust our budget to cover that money that we did not get. >> Okay. But if you think about it, you've laid all these contracts. >> Yeah. >> Contracts usually it's important payroll is your biggest cost. You've done all these contracts and you tried in December and you couldn't do away with some of those contracts. You you impacted the errors those non-contract personnel but you committed. So when you hire, this was a practice, and I'm not preaching to the choir, but the practice was that when we brought a position in, we all brought the funding number and the amount that we were going to get from that budget to pay for that position. Cuz you hire, you don't know if there's money for

061it. >> Do you all know that? Do you all have any idea if there's money for it? >> For what? >> For the positions that you hired that you approved to. >> We asked, we were told that there was. >> Yes. Well, all I'm saying is that's what we used to do. The directors came in and dropped the recommendation and this who's funding it. >> But we were also told to show constraint on hiring >> certainly >> on positions >> certainly >> compared to I don't know if you have the information in front of you, but this year you're projecting 10.24 in instruction, right? Last year what was budgeted was 7.9. Do you have the actual what was spent in instruction last year? I don't have that with me and like I said those are

062going to be set up and actually we won't find out I'll say dare say is saying at the end of August because we'll have some of those goals bills coming if you look at this document I guess fund 11 is is payroll costs correct >> no fund function 11 is instruction just strictly instruction related to classroom teachers student services >> supplies materials supplies, materials, everything. Not just >> you'll see it across for instruction for the on the top portion of that one. It's 10 million4,000. That's what's allocated for that 9.3 million payroll. >> Uh 262 for contracted services. Um in uh in supplies, they've got about 340,000 and that's across all the campuses. >> Okay. And then contracted services, you got about $36,000. >> So last year it was 7.6 6 budgeted. This year we

063have 9.3 budgeted. >> Yeah. >> In salaries. Yes. >> Salaries. >> So all of these numbers are subject to change whenever we adopt the compensation plan. >> The compensation plan our HR department was diligent at this. They and they were pre preemptive about it. They put it in here to see what the numbers are going to be. So that compensation plan is in here. It's in here already. You'll see the number in a little bit. It also includes the increase in the the uh staff uh health insurance, the the district's contribution from the 473 to the 779. It's in here in case you do want it, which seems to be the most prudent to do because you would get away from having to worry about bills coming in or claims. Get away from that. You

064bought an insurance, it's not your problem. next year there's too many claims well they'd adjust the premiums but that's next year but for this year if you adopt that program or approve that that would go away doesn't mean that the claims that are running would go away but it'd be easier to pay those off or pay them as you go on this program um again like I said the salary table is in here the compensation plan and so is the additional health insurance cost. >> There's a lot of things that are not on here as well >> on the compensation plan. Uh the uh the amount that we're required to do to to pay the uh teachers that have so many years of experience the 8,000 or the other one 4,000 >> that's in here.

065>> That's clear. But that's money that we're going to be >> well >> hopefully getting back from >> uh the formula that TA provides asks for those numbers of the headcount. How many teachers in this area and so forth and those are in here. So those numbers are already in here with TA updates and and revises stuff. We might get more money. Hopefully we don't get less, but we might get a little more money. We're anticipating an adjustment and we're hoping for the better. Okay. Uh and again we're drinking we I thought we were being conservative with a 1411 but I said they just poured a bucket of cold water that 13 nothing you can do but that's what's coming in at the campuses. Okay. >> When do you have the information of when they

066estimated the 1425 what is the actual what was the actual um attendance rate? Attendance rate. I can check, but I checked with uh the businessman who lives here and she says that that was a number that the gentleman that was here said insisted on putting on she and the other staff said it should be a lower number. They understand the system and then basically they understand the districts I made as far as attendance and they did not recommend that. But if we the district budgets less and TA pays you, you're going to get the money. Don't spend it. put the difference away. You know what I mean? >> But before that 1425, I believe it was estimated was like 1,700 close to 1,800 kids. You know, that that was the estimation prior to the 1400.

067So, I mean, we lowered at 400 kids by that time. >> The risk is that if started the year in 2425 and got paid at,700 and you only finished, 14, TA is going to come in and take money back because they overpaid you. So that's what that's what happened. >> Yeah. Look at this document. This gives you in a summary. It tells you the fund numbers that we talked about the 100 funds, the state funds. You'll see what's allocated in revenue and you'll see what's in appropriation. Appropriation is the expense budget. It's appropriate. It's set aside. And you'll see a difference over here. >> All right. If I if I'm going to I'm going to if I may, I'm going to make a comment that one of the things that was uh that with which

068we were eating back then uh was that we seem to make just one budget. Uh that we should have three budgets. Uh the general budget, the food service budget, and I forget what the other one was debt service, I believe. >> Well, they're all mixed up. 21 total and uh and uh that we should have a general budget all all the sources that make up the general budget and then from there calculate what percentage of those are going to go to cover our expenses. Same thing with the food service. I'm assuming those dedicated only to providing food for our kids and uh what percentage of our expenditures are going to get paid from that. Like I said earlier when I started the conversation is this is the official format. Those budgets are here. You've got

069your general which includes the state. You've got your debt service and your food service because it's a 100 fund is in there as well. That was a recommendation when Mr. Mod was saying it was a recommendation by Mr. Kim at one of our meetings that we had and I think it was based on that previously the board in the district was being presented a single budget and maybe have not been getting the clarification that it was actually three different items going into that single budget. I I saw on that video that you took when you all approved or the presentation was made to you a year ago and I was I was hot under the collar because I did not believe what the comments that were being made or the recommendations that were made. Um

070but nonetheless, we're here and again I'm going to direct you to this one. This one gives you a great detail. Uh they do the finals but if you look on the first First you see the fund numbers there service has estimated and these are all estimates because things change the estimated revenue is a 1,165 and they schedule including payroll including that additional cost of health insurance it's in their appropriation. It's there balance you'll see a zero over to the side. As you move down the line you'll see the next fund which is a special ed fund. The amount currently appropriated or set aside budgeted is 1,57,000. The current cost in this system because of payroll and maybe a few other contracted services they've got is exceeded by 191,000. It's over budget. It can balance, but

071we have to take it from the general fund. Take it to Peter to give it to Paul. That means you have less money in the general fund, which is the one that has the greatest responsibility. I'm not saying special ed doesn't have responsibility. As a matter of fact, special ed has a significant amount of responsibility to meet a threshold they set a few years ago. Their spending was like 1.7 million with special ed and you qualify for federal grants, you've got to maintain that. There's a test. They almost failed the last time, but solve the problem. We're going to have to send back like 400,000 And we do 20 as well and they just have done some wrong coding. >> So they're required to spend 1.7 >> the 1.7. Is that the right number? >>

072They can adjust that number. The only way to adjust it if they're incurring cost if they hire I've got to use an example here. They had a director that was here 20 years. Their salary was way up there. Person leaves retires and you hire someone with little experience and there's a gap in pay obviously, right? That's that amount can reduce at 1.7. If you buy equipment, wheelchairs, tables, and you don't have to buy them again, but you incur them. You take that down because you don't have to buy it again. You have it there. You provide the service, but you have to document all that. TA wants to know why did you drop? Do you have a legitimate reason to drop? Is it legitimate cause or acceptable cause to drop? Right. Right. So they do

073need more money to meet that threshold. We're going to have to take it from the general fund. The thing with the special head rubber is that [Applause] we have a lot of consultants that have to provide services for for students that I mean we don't have the personnel. I mean you know uh this guys if you have somebody name us several programs that >> like the testing personnel >> the vision I mean we have kids that require therapy and vision and all that I >> I see that across districts help but >> if we take I mean if we don't want to do it we have to do it because I mean >> that's what I'm saying >> and those people >> those people I mean >> parts of grants out there that we can

074apply for that will help with this. They do help. They have idea grants right now or two, but >> they can't pay for that. They can pay for they can only pay for a little bit, not too much, which they do >> only so much. But they're supposed to maintain or manage that. So once you get out of hand, it's hard to pull them back. >> The only way to pull them back, bring that cost back is what I'm referring to is you have legitimate reasons that you had acceptable changes. personnel cost is less because they have less experience. You don't have to buy more equipment because you already have it. Things of that nature. And there's a a list of that categories that can adjust. >> We have psychiatrists, psychologists that come and >>

075you're not the only district in this with special ed. >> Yeah. >> It's it's easy to say, "Oh, my child needs it and provide it." and and and once once it once it's in the IP and we have to provide or we'll not will be not in compliance with uh >> if you move down you got the next one is the 124 that's the fund it lacks to to appropriate about 719,000. So if it takes on some of the responsibilities or some of the costs that probably are booked in the general fund the 199 and they can take them on well then that cost will go over. Okay. And so that'll reduce whatever have in balance they haven't appropriated and hopefully help with some other funds. You've got the early education that's I guess your

076head start. The state allowed for 199,000. They didn't give the district 199,000. That's what you should have based on the numbers, the team's numbers. They said, "Well, that numbers, those numbers that you have, you should have this kind of money to provide the service." The school district has to flip from taxes about 64 65% of that cost. TA will help the difference. Okay? But currently, pretty much all salary, you've got about $489,000 in there. you're overfunding and you're taking it from the general fund. That's money that could be in the general fund to pay for other services. So, you have to manage those. You have to scale those down and maybe you can do with more kids in one classroom. I don't know what the strategy that's in the campuses. They they know that. My

077role is just to give you the numbers and where those numbers are spent. But what the state is telling you is this is all you need to spend 199,000 for the population you have. That population changes and we get more of those kids that qualify and are identified as such a will help you some more and we have the district has to contribute a little more. >> Okay. >> That's almost $300,000 that >> appropriating. >> It's uh 286,000 s. So now you go down the line, you've got um dyslexia that's slightly over just by $6,700. And that's one person and their friend just that might I don't know how Miss Mia might be able to help. She can assist in withce or something to share cost maybe additional services from another program that can share

078that cost in that teacher so that it's a shared expense. I I don't know that part of HR >> is that would that funding come from uh local taxes or would it come from state or federal? >> Again, it's not from federal. It's the state requires you to have so much money for the kids that the district has has identified as such as pre preschool and then the school district through taxes contributes about 64 65%. the state puts in the tablet difference >> based on the information we give them or estimate estimates >> based on the information that the district provides TA and then the district needs to be a little conservative with the numbers so in case those numbers don't come to fruition we don't get cut and if they get cut it's okay

079we know it you're ready for it more down the line to fund 199 9 currently is showing $699,000 short. You see the two debt services, they're balanced because the tax rate that we're utilizing that you are going to be presented with on Wednesday is enough to pay that debt including the administrative fees that they have to pay. Okay. Interest the principal that will match. There isn't any excess money. Okay. the 199 which is a time warrant. It's going to be a transfer. It's an exact number. Whatever the bill is, that's what's going to get transferred over there. No more, no less. >> We don't have money set aside for the time warrant, do we? We just have to >> we just have to transfer it. We should be keeping it in mind that we're going

080to save that much money. That's got to be in our reserves in our reserves so that when the time comes into the year, we transfer that money and it's already there for February. It won't be the entire 85, but it'll be most of it. >> Last year, we didn't set aside any money for >> They paid it, >> but they didn't set any money aside for this year. >> There wasn't any Where did you get any money from? Last year, you incurred was $2 million in debt. You had no money. >> Had a lot of hot checks. Had no money. Wasn't. So, if you turn the page, that was in summary. If you turn the page, you'll see it with categories and function one unit to the next. Those are the functions. The first one

081being zero, but category zero, which is others. The next one below that is instruction. The TY means this year. The NY means new year. You look the first column there, payroll cost. This year was at 7,660,000. The new year is showing 9,300,000. >> That's because of the state mandated increase. >> Not sure. And it's also got to do with the step. >> The what? >> The step on the table. >> Yeah. Yeah. I I understand about the the step, but for it to go up that much, that would be too much for the speaker. So, the steps would have to be because the state gave us that money and we're going to reflect it. >> The calculation is about a little over half a mill. Yeah. about a little over $500,000 that the state says

082we should get for those 400 and 4,000 and 8,000. This number is 1.7 million. That's not >> so that the 1.2 million is coming from where's that additional cost from taxes, >> taxes and any other source that we can collect from >> but >> these are expenses correct? >> It is all expenses. I mean the district didn't do anything from lowering any of the expenses >> last year to this year. >> If you turn the page, if you look at the last page says final totals for payroll all payrolls across the budget for this year you had 14,345,000 for this coming year you have $16,900. That is >> we didn't make any cuts. The next meeting for the next meeting, can you provide us the amount based off of the 4,000 and 8,000 increase >>

083as well as the total acred by the step for each for the employees? >> I I can do the 4,000 and the other one would be our HR office because they they're the ones that manage that. I don't do that, but I can I can ask them or check with them. Miss >> Garcia, can you provide that information? I I can I will tell Miss uh Sea >> I I know uh I think a while back I requested some information from Miss Bjon regarding um budgeted versus actual end of year and then monthly and I never did receive it. But I also in I also requested the total number of employees last year versus the total number of employees expected for this year. And I also haven't got that. >> Um but I don't know

084if we have that information. >> I don't have it. >> I don't know it off the top of my head, but I know it decreased. >> It decreased. >> Total number of employees decreased. I mean we >> I just want to I requested I just wanted to see >> we had a lot of I mean boys in December >> right now I mean uh classrooms where we had uh maybe 15 kids I mean they have about 20 I mean >> foreign employees I mean >> and let me cut custodians we cut cafeteria people I mean What in this budget as you see it's short $465,000 the stipens that are in this budget this has coaches because the coach was I didn't have any submitted that and it was done timely so it was implemented into

085the salary that's the only stock that's in I'll put anything you all want in there but that number is going to It doesn't have police department stipens. Doesn't have extra hours for maintenance. Does not have extra food service will manage if they have extra hours. Uh there's no stipens for special education that you had last year. You don't have the game workers that you pay at the gates extra money for them. You don't have the UIL stipens. They're not in here. Doesn't mean they can't go in there. But already as it sits, you're short $465,000. But every dollar you all want, you got to have a balanced budget. Now, if you've got more money coming in and you expect it, you can budget after you approve a balanced budget and produce those siphons down the

086road. Salaries, you cannot change salaries, contracted salaries. Okay? You can hire somebody a new position or fill a position, but you can't >> going to impact the budget. >> Yes. Robert, do you know how much we saved by cutting days for all the employees? >> I I don't have that number, sir, because cuz days, but then they went up a step. So, they they made some of that money back. >> Well, I mean, >> I don't know that they made it all back, but >> I think at the time that she that Miss Bronis presented that, I think it was about 165,000 that we cut back. It wasn't a large significant amount of money as >> I'm worried about us. I I look at these numbers and then I look at the compensation plan and

087we're right back to where we were before we found out we were broke. >> Uh I got a list today. Uh >> we found out we were broke. >> My HR office and this is a list of the stipens the various stipens throughout the district for less last year. Uh it's was 248,875 license. Uh I don't know that it includes coaching stipens in here. Uh athletic equipment money too, but all the other uh for the ticket gate the gate takers we paid uh 11,000 not including fringes. You can add 30% to that. It's about 11,923. Let's see. Roberta, I think uh because I met with her on stipens for uh pair of professional coaches and there was a total of $250,000 that was spent because I mean they were working their 40 hours and they

088were focusing and I think that they had told the AD and uh and the assistant ID to monitor very closely. One of them did not. So that was a total amount that and that's why we said we need to stop that. I mean, now we're I mean, we're looking at about three, four that they're requesting. It would be about maybe $6,000. I had coaches messaging me that we're certified coaches. That is our job. That's our position. And the paras are taking home more than us. Nobody monitored it. Nobody. Aren't we the only district that used a par coach? >> Yes. >> I don't I've never heard of that before. I'm not I'm not I don't know that uh and I've worked with a lot of districts but that they don't most of them don't that

089I come across at least that doesn't come off they probably have it already set up system um I'll work with superintendent and appropriate directors to identify areas so we can adjust cost and maybe save some like I said the items I called out right now the items that are not in this budget that means even include the position you hired a CFO in here. Can't afford it. >> We don't even know the the price of what we hired the CFO for yet. >> Neither does he. >> Wow. >> I requested that information as well. >> Oh, anyway, I probably shoot myself in the foot, but look, I'm comfortable where I'm at. I don't mind helping you guys out, but uh I got another call from LA last week when I was here in the office

090and maybe didn't like me taking that call. But nonetheless, I'm here to help you. I told Mr. Bern I helped you to this point. I'll help you further on, but you cannot adopt a budget that is not balanced. You may have to make a sacrifice uh on some services or some benefits outside what's the normal. I don't know how you're familiar with the HBA HB3 model. Is there any way that you look into that? Maybe maybe start implementing it because I know that we've been losing money since 2018. I mean, this year projections was at 250 something, 230,000 that we could have gotten. I think it would have been more because I've worked with the district when I was working with with the high school as a success coach. I know that we have students

091at 15 credits. We had students that were uh you know had their certificates that we could have gotten money from, you know, from the state. That's free money that we're losing. Money that we I know it's a two-year lag, but but if we had started a long time ago, we could have had money coming in every single year after that. The thing is, I don't know if it's a PES issue, recording issue. I don't know what it is. I I keep being told that, you know what, we weren't ready yet. It doesn't It doesn't mean that it it can be done. It doesn't mean that who's ready, who's not. It can be done. >> Tracking it's a tracking deal. We just need to track the kids. >> We just need to track the kids. I

092mean, I don't know how how to track all the kids and it's it's a big task to track, but >> the college does that for you. callus. >> What's that called? >> It's the HP3 funding. >> HP3 >> House Bill 3 funding >> and the summary of finance. Let me tell you how often how it changes. Uh they put it out there. Gentleman by the name of Omar Garcia is the one that developed it. It started back in 1995 here. It was three pages on paper. That was it. We would change the numbers on the page to what benefited the district or what was more relevant to the district. It's now a spreadsheet that's like 70 spreadsheets attached to it plus the tables that the state has and that's updated constantly. uh they they posted

093one on the 5th and by the 8th they had another one because they misunderstood something that they read in the law and they've updated it but they constantly change it and that's it's constant and we have to keep up with it you know and it's it's just a job it's got to do it but as you come here you adopt something that based on that and it changes tomorrow it can change tomorrow we check I check it at night >> which function would uh in here would be would tell us how much is appropriated to like any extracurricular UIL >> 36 >> anything >> you look under function 36 >> okay >> that's on the page three at the top the first one >> so it's a difference of I guess that's 39,000 >> 39,000

094in payroll costs that didn't drop by overall by 382,000 I constantly get calls and I hear things that teams aren't allowed to travel a certain distance because of X reason. I don't know the entire reason. Um, you know, our students are the only ones that are being affected by our budget shortfalls outside of >> I mean, that's not that's not true. I >> not true. >> Every every district is still with >> and I follow football. Gabriel follows uh volleyball and going to tournaments here there. I mean they're not being affected. >> My kids are >> I mean they play la this week because something they do >> and they have to pay for the trip. Parents have to pitch in for the trip rides the bus. They don't ride the fuel or the drivers.

095They have to pay. >> They pay for the farms. the the boys and girls last year went to the state tournaments or >> I mean I know all that's funded but I mean I constantly I hear that they cannot attend this tournament that they're invited to or this event that they're invited to because it exceeds 10 miles more than the m the mileage that they're allowed to to travel >> you know and that's 10 miles >> I I think when they have to travel 3 hours or more I I think that's where we've had to put a stop to it as a district um >> yeah when it takes three hours to >> some coaches wanted to go I mean all the way to Sagink I mean >> when you can go play divine or

096something >> I mean that's why we >> under um >> it was stop I mean >> under payroll our next highest function is extracurricular >> leadership >> school leadership is for this year. Actually, that one took is an increase of only $1,200. And if you look at instructions, that increase was in table cost was $1.7 million. That's where most of the money is at. And again, that's the the reason we exist is for instruction. So, it makes sense to spend more money there. >> That's the function of school. >> The school leadership function 23. That's the one that's 1.6. >> 23 is the the principal, the campus administrator. Sorry about that. >> So that increased by 613,000. >> Yes sir. That's what it show. And that's that's on the payroll site. >> That that's what

097>> payroll. >> What? >> That's salaries fringes >> for who? >> For the principal department. It includes their works everybody in that department. >> That's so we lost the principal as well. Right. >> My understanding. Yes. you don't have a principal or one that would >> and and and the other thing I mean uh we have we have younger administrators I mean that if you bring it down I mean compared to I mean administrators that I mean 35 years I mean most of the the the principles that we have here and the vice principles I mean now with the uh now with the uh the teachers that are going to get the $8,000, they're going to be making more than the vice principles. And I mean, what they're saying, well, I'm going to be a

098vice principal. I mean, and I think we and and I know we're talking about cutting, but I mean, I I would give them a little bit more where where they would be at least I mean, for the job and the duties and responsibilities. I mean, otherwise, I mean, everybody's going to go back into teaching. But I'm >> I have to >> I think that's where >> I have to say something here that you know that's I mean people may say that but it's not very logical simply because if you have a a first year assistant principal uh we have a we have a starting salary for that level or let's say three years that's the minimum right three years they have to be a teacher three years before they can >> principal their pay still

099is going to be lower than a 25 year uh uh veteran teacher. >> So that's no way that's I mean that's not logical at all. I mean that is uh uh making an assumption that's totally can't stomach that that we're going to raise the assistant principal uh basic uh starting salary. So that that assistant principal with only one year no experience as assistant principal will be will be maybe a thousand more than a 25 year teacher veteran. No way. It's just going to have to be the way it is. I mean uh eventually with their experience in assistant principles go to principles uh the their pay will go up. uh not just because of >> not just because of experience but also because >> the new position has higher pay. >> Okay, >> sir. >>

100I agree with you but at the same time principles have a lot more responsibilities and they work a lot more days than a teacher does. responsibilities are are very crucial and and it's more days also I mean the the teachers are 187 these people I mean work another 20 20 days more than the 187 all teachers are 187 they stop the last day the students come and and when when the students I mean the year ends the following day the teacher ends so We also have to look at the number of days that some of these people are working. They work sometimes 20 more days. That's >> and still with those 20 more days, they're making less money. >> Yes, sir. Um you mentioned that these numbers only include the stipen. Correct. >> Correct. >>

101I don't know what the band is. I don't know if it's advanced, but >> as part of the the compensation package we received that we're going to be discussing at our next meeting, our those stipens have not been included. Like there's a stipen in there for assistant principles. There's a stipen in there for a principal. Um other stipens outside of coaching are not included in there. Correct. >> They're not included in >> not included in here. Yeah. Okay. >> And that that like I said was from last year 248,875 last year. So last year's total. >> Yes. >> Including everything >> for those No, for those stipens that that you mentioned um >> outside of coaching is spelling, current events, campus coordinators, science, math, art, oral reading. Those are basically UILs. with the new coordinators,

102science, listening skills, dictionary, math, calculator, theory, [Applause] cheerleader, sponsors, all others. Cheerleader team, ESL department heads, special education certification. You gave out stipens for that. uh for life skills, math, secondary, masters and master's degree, NHS sponsors, ESL, another master's degree. >> Have a lot of those stipens anymore. >> We have December, I think we got half of that. >> Yeah, but I don't know. >> I don't remember and the list of the >> Well, that's a list, but in December, I mean, we got half of those types. >> We paid half of those back. I don't think so. Those aren't in here anymore. >> I was going to ask you uh first of all, I understood that we're going to pay all stipens twice a year, December and toward the year that we were not

103going to include especially the coaching stipens and the teacher contracts. >> My understanding is that they're in there already. >> What? the the coaching stipens name. >> No, we we agree that they were going to be separate from your pay. >> I'll let them know that. But um but it helps in the sense that it's already part of the cost. You don't want to pay distribute them that way. They can be held back, but they're in the calculation. >> Yeah. Because if you include them, if you include the stipens and the contract, isn't that going to affect the uh the benefits of the what do you call those things? >> OS or >> Yeah. It'll it'll all end up the same way that at the end of the day, it's a percentage of the compensation.

104>> I don't think we ever voted that we're going to move sipons that way. But one thing that I see happening with those siphons is that the coaches are already going to be affected. I mean, you know, it's part of their monthly salary, monthly budget that they're going to be proposed, right? Or that they received. You know, we it was stated here in a in a meeting that the coaching stipens were not going to be put as part of the contract that it's anything kind of addendum. >> It's an addendum. >> They're always addendums. >> It's not part of their salary. >> They're always addendum. >> It's an addendum. >> 24 payments. I think that was a recommendation to kind of to kind of assist us in being able to pay our monthly bills as

105a district to kind of pay them half a year and not make that expense every month. That was kind of a recommendation that was made, but it was never voted on. It was never decided on. Um, but the only issue with that is that I see that I see is that our coaches are going to be receiving less per month, which affects their budget, personal budget, and then our our insurance premiums are possibly going up. So, that affects them even more. I mean, you know, it's >> the thing is the thing and and I know what you're saying. I mean, it it might affect them, but a lot of those coaches or teachers also, they're going to get either four or $8,000. So, it's not going to affect uh their their it might affect their

106I don't see it affecting uh their the the money that they're getting, but those those teachers that earn $8,000 and based off of the information that we received last last week, if the insurance premium goes up for a family, it's going up. The district will be paying $700, I believe, but the premium will be 2,200. So, the employer, the employee is going to be having to make up the extra 1,500. >> But it's for everybody. It's not only for the teachers. I mean, insurance keeps going up every year. >> I understand it's for everybody, but that $1,500 is a big hit to $8,000 over a over a year worth of of insurance. That's over $12,000. So, the $8,000 increase that they saw not case, >> but it's something they wouldn't going to get it. It's

107a loss of about $4,000. >> So, um, again, back to to this, those stipens aren't in here. They're not in the calculation. I put them in there, you're going to be overdrawn. When I go change or review the attendance of the ADA, projected ADA, and it's way lower, it's going to impact it again. That means less revenue. taxes will be the same. But let me point this out. If the enrollment and the ADA drops to to a certain point, the tax has already been established certified rate, we may have to pay money back. Depending on how low that attendance goes, we may be subject to paying money to this >> for this year, the current year, the one we're adopting the budget for. >> Correct. So based off of your estimates, what would this $465,000

108deficit increase to? >> Ballpark number, not >> number just funding what's in budget, not what we owe. About close to under 2 million, >> a deficit of 2 million, not including what we owe. >> Correct. That's just >> now I was given the instruction by your superintendent to allocate at least $20,000 and that's a number I also suggested to set aside for the debt that you have to repay to that debt service fund. It's a small number but make some some effort. But you also have the negatives that you brought from last year 1.7 or two million. We have to make an attempt. >> You have to make this happen in here. We should, but every time you do that set aside, you have less funds available to fund the district. It appear to >>

109that money is not in here. So that 2 million is actually 3.7. >> Well, if we more cost, we don't adjust the budget. It just goes up. Cannot adopt a budget that's not balancing. Um, you've been around long enough as as much as I have. The district has frozen salaries. Everybody went up their step. The pay remained the same as that. And it wasn't for one year or two years or several years. Remember that. I'm not suggesting I miss telling you this district employees. I was one of them. You were one of them that had to do it to survive. for the district to survive and provide services for what it's intended instruction. Of course, the other items that bring in students is your co-curricular. You want to fund those as well because some of

110kids won't come to school without them. >> That that's a tool as well. But you got to manage. Okay. Right now, we're struggling to pay for fuel. >> I heard that one too. >> Sure you did. I'm sure most of you all heard it. So really don't want to be here next year. If you manage it correctly, it will work be tight. We'll finish it this year, but but you can't come out of it. But you've got to be, you know, we got to exercise constraints and like I said, you adjusted positions. Nonetheless, it's showing $2 million in payroll cost increase. That's because the that table was taken into account simply to see what would it do and that's the result of it right now. And again, all those items that I mentioned are not

111in here. >> So, put them in there, but it'll cost. So you do you have a like how much we would save if we would not give the step increase? >> I can check with the HR see what the the the step was before it was implemented and see what that would be a ballpark number because you've added some positions that we didn't have and those costs you're going to have to take up. >> What do you mean we added some position >> like the police officers that you added? You increased the number as something you didn't have right >> got it. >> You have had that number of >> think the fun >> have had that number of of of officers since uh we started our police >> you may have had the position

112but you had the vacancies. We have two vacancies of people that that but we we we still kept >> the vacancies the amount of money unless >> the cost >> I think the funds were allocated they were probably used somewhere else instead of there >> but anyway >> but >> Robert quick question um what about the monies from that settlement we ever receive that or is that still in play or >> went Uh yeah, that's what I think engine that was received in this current year and booked. It came to the board 1.2 million something like that. >> Yeah, that doesn't take part in here. This is the new budget. >> Where or where or where or where or where or where or where or where or where or where or where or where is

113it? You probably use some of it and it's back. The rest of it is a board. >> We were going to use uh I think uh it was recommended by the attorneys that we use I think 400,000 for >> Yeah, I know the uh >> for the uh facilities >> facilities high school because uh >> we have another lawsuit. we have another lawsuit against uh >> people and and they said well you want a lawsuit and spend it on something else. So >> that was another item that I requested Miss to place on the agenda that has not been placed and it was to allocate the funds for the board to allocate the funds of the $1.2 million. >> I know they had already spent 700,000 that's the number I'm throwing out there that I

114I think I heard already spent in repairs. So, which I understand is the district is allowed to take that money and put it back uh where they spend it from, but then you've got another $500,000 that needs to go back in there as well. >> You know what repairs those were? >> I think those are the >> I uh I don't know to be honest. I don't know. They had a stack of invoices and stuff that they incurred. I think those are the repairs incurred to be able to >> it's for the >> get the facility I guess operational right now or which where it's at right now >> like the bathroom >> infestation and things like that. >> I know they've tried they've worked on fixing it. >> I'm thinking that the other >>

115wasn't that >> people suing us would really report us if we didn't >> take that money and put it toward the >> the building that we said was in trouble. So, you're saying some of that money has already been used for it's already been used and and is already been spent >> outside of the 750,000 that was previously used from the budget to make the corrections. >> I don't know that. I don't know that. >> So, out of the 1.2 money's been touched from there, >> right? >> 700,000 was done to reimburse. >> But since we've No, but that's the thing. We have not >> reimbursements, >> but we have not voted. We have not we have not delegated we have not delegated that money to >> discuss it to >> but the action was

116but the action was not taken there wasn't any action taken on that money >> so when but any anytime there's an adjustment into the budget and that money was budgeted as a x amount I don't know what the fund was so anytime that budget is moved within the funds a vote has to be taken so that money was used without a vote being taken that's misuse of funds >> we haven't closed the budget Yeah. >> No. >> So the budget amendments are also present at that time. >> Well, I would like a budget amendment prior to moving the money. >> We have a budget amendment next Wednesday, right? >> Wednesday to close the year. And like I said earlier, we've got a lot of ghost still. So it's going to be very particular that how

117we close it. We leave some some leeway to take in those bills to record them. Otherwise, if they're even though you don't have the funds, you need to record them. Otherwise, that's another finding in your audit. You need as few as possible as well. >> Miss Garcia, can you please have the business office or Miss Gonz provide a detail of where that money was used out of the $1.2 million where it was moved to? Um what items were bought or what was you? I don't I mean >> I I thought that >> just a detail could be used to re to work on the facilities. That was the whole purpose of it. >> It when we discussed with the when we discuss when we were discussing we were discussing with our lawyers they recommended that

118it that we can reimburse ourselves x amount of money that has that was spent as part of reclamation to the project but as a board we we did not say that that money was going to be moved from the fund that it came into to reimburse ourselves. So, I don't think part of the budget or any budget amendment that I've seen, we've seen a plus of 500,000 or x amount of money into the general fund. >> We need a clarification, man. Basically, we need a clarification. >> And I I'll keep trying to tweak those numbers and get as close as we can without impacting it too much. But again, the attendance, the ADA is the big governing factor. >> Definitely. Uh, >> and sir, >> agree. I requested that that money be placed on the

119agenda. >> Officers, I think that we would get a >> the for the for the meeting to I mean for us to allocate that money to a certain expense back in May and it has not it is now. >> I I I I told Miss that I was not going to put on the agenda, but to send everybody a memo telling us where that money was. >> Well, we never received a memo. Well, uh, >> we didn't receive anything having to do with that money. >> We didn't take We didn't take a vote on where that money um was going to be used. >> Uh, I'm sure we'll get clarifications, but I want to say about those bills, you mentioned one from 2004. I think those bill to be need to be charged to the

120central office people when they were there at that time. How come they didn't pay it off back then? I mean, we should not take responsibility. Well, I understand we're in the school district now, but you know, uh there wasn't something that was agreed to, no, let's pass it on to future uh schoolboard uh to pay those bills. >> Well, unfortunately, they're under the heading of Crystal City ISD. >> That's what happened. >> Were those bills I mean, did somebody make a pole? >> Nope. I remember I remember >> the management has been not the same as when I was here and we required purchase orders and much as as strict as maybe there the attempt is it isn't it isn't the same way as >> I I know of a person that left the district

121because I mean he came with 3PO's was never approved. I don't know how he got it. We started getting uh collections calls. He was called in and I know they say that he left because of me. He was doing something wrong with those. >> Anyway, heard a lot of bills. One of the hindrances said you paid over 1.7 million I think or about about that much in addition to what you should have. >> Yeah. Because I mean this is the first time that I hear about those bills because I mean I know like when we built the the new football field I mean and I don't know it was you or who I talked to Helis or to let us pay it in payments the balance >> and I think uh we already gave him

122the last payment so we don't know how us anymore. You owe them $200,000. Well, and it's set up for this this pay period. It's only >> for this pay period, but >> set up them in budget. Yeah. But we we we honor the contract that they made with us as far as not giving them the whole amount to so we only so besides that I don't know anybody and I mean not >> we're here threaten to cut you offside besides the city you have electricity you payment plan with your electricity >> but it's been paid right or not >> that's the struggle keeping Yeah, because the money is not coming in. Last payments from TA came in today. >> Mhm. >> We're very worried about the payments that are coming in for rest of the

123year to meet the September payroll. >> For September payroll 15. >> When do we receive the taxes from >> starting taxes until maybe end of October, November? >> No, January. >> That's even worse. Yeah, >> that's because in November that's when the notice goes out. I mean, we won't get a big check either December or January. >> So, how how is the district going to cover payroll for the next >> where you normally don't we get a a payment from in September? >> You get two in September and October, but you get them until the end of the month. Usually the 25th is the day >> about how much? >> Usually it's about 40 to 50% 40% uh the first payment in September and then it's trickles down and then there's one more payment in

124August. >> So, in terms of money uh what's your bills eat it up. >> Yeah. >> In terms of of number >> uh might be about >> about $3 million maybe. >> Yeah. >> Robert, do you think that um Okay, our first rating is an F. Um I know that TEA is real worried about us financially. Um, you think they're going to lower our accreditation? I >> I don't know how that one works. I don't know. I thought that was tied to the academics only. >> Not the accredit. I well that when I started it was tied to the academics but um I think it has a lot to do with the way we pay for our academics and the way we pay as we >> educate. Is there anything else that you wanted to

125let us know? So, uh, I'll see what about redoing the numbers based on the conservative numbers that we got this afternoon and I'll check again the TA website to see the formulas change and hopefully got it approved for us. Um, your decision on what what you do with that PACE structure is what's going to impact this. That's the bottom line because that that has gone up $2.5 million from last year. Whether you eliminate positions or not or didn't increase positions, the current impact is 2,598,000 in payroll alone. But that includes fringes. I mean, you didn't just give Yeah. But 30% of that is fringes and that also includes that health insurance. But >> TRS, >> all of those. Yes. But I would say that health insurance you do want to, it's an opinion here. You

126do want to stay to at least pay for the employees the minimum employee employees portion to employee only and then you have to pay that across the board. You cannot discriminate. You can't say employees only and everybody else pays their own. You can't do that. Whatever you pay for employee only, you have to use it across all the employees. Roberta uh when they had the presentation and I those we have a lot of employees that uh select the first >> yes >> the first uh >> option they don't go with family or >> they >> how many >> I don't I got that number >> do we save on that or >> on the district side? >> No, >> on the district side, you will not save it. It's actually a cost because you were

127paying more than you should have. >> Uh if the district that that program or the recommended program uh and they share the district will save at least at least $700,000 for the year. We take that forward when it's fully funded. because then you don't have a liability of I got to fund the pot. I got to fund the pot. The reason you're funding the pot is because the rates aren't correct. The rates haven't been changed. They haven't been updated. And he was he was being honest with you guys. You just haven't been touched in a long time. I was going to look for something here, but I find it again to to balance this thing. There's got to be some some things that got to be given up. and Miss Bion uh is going to

128have to determine whether she wants me to add the those stipens to the system or not. If you don't add them in the budget, the budget is a set of guard rails for you. You're supposed to stay within those boundaries. You can amend within the functions. Take computer within the same function. But I unlike the federal the grass the grass has a variance of 25% they can adjust between objects again they can't exceed the bottom line and the grass are pretty much set whereas the general fund general budget it'll fluctuate you see more revenue coming in like this year we picked up rental which you didn't have bring about 15,000 to the district maybe 36 no more more than 50 $30,000 uh renting a facility And this piece used to be a little over 4,000

129a month. >> So So you have included the federal monies that were given layer. >> We included only for the food service. The other grants are not. So So >> they stand alone. They stand on the loan. >> Yep. They stand on the loan. But >> but we we pay >> some personnel. We pay some teacher aids and we pay other people. I mean I mean >> Yes. How much you taking that into consideration? >> Yes, they they've done some of that already. I'm not sure to what extent that >> you can share with you and say, well, I mean instead of 40 k I mean >> well as soon as as that takes place have that impact on it. >> Well, that is already set. >> But is it clear or what >> number?

130What how much is that that we're receiving from the federal funds or >> a million76 >> for all four that you mentioned >> for title one >> million >> title 2 89,000 86,000 uh title 4 is when I say it's like 76,000 72,000 um and those monies are already I mean they're already set the way we're going to spend them. >> Um, >> but they're not clear. >> So, is that >> I don't think they're in here. >> That's the 1.2. >> I don't know. The employees are uncounted for >> revenue and the person. >> So, there will be more money that can help us with this. >> Can you get us a >> maybe that total >> pay the bills >> on Wednesday? >> Yeah. >> Or share it with Robert. That means because

131I think that you said it's those two it >> it's just a matter of running a report from the 211 the the personnel >> because can you get the total that you mentioned while ago can you give us the total >> like the title one how much are we getting >> it was a million um >> 76 a million76 >> 76 >> 86 a million 86 >> that's Just title one. >> Title two was 80. I think it's 86 >> 86,000. >> Title 4 is 70. I want to say 72,000 >> and the other one were all >> there's another grant that comes in, but it's not until November. >> November. A million six. Hm. >> A little bit over 2 million. >> Close to 3 million. >> It's close to maybe 2 million, but

132it's >> I think it's 2 million. >> Are tax dollars? >> Is that our responsibility to get it to the bank or does Yolanda send it over there? >> The structure is that they take it to the bank. There's the one that comes in more and more. >> They let that school district know that's always been the case >> that's different >> and I think it's about another 70 70 something thousand. >> So we're just living off of our state a lot in our ADA >> taxes have trickled down to >> that money be used for >> they're eventually trying to get rid of them. >> It only it has very limited allowables. We can't use do with this >> things >> but personnel >> if they're um title one if uh if they're impacting

133reading and math we can use it for reading and math. Uh title two reading math special pro um ESL um supporting effective instruction. That's what title two does. Uh, title title four is for it's geared towards health, safety, um, wellness. Um, but it's very limited on what we can spend it on. >> So, the 1 million whatever, >> what can it be spent on? >> Title one supplemental. It supplements It it supplements supporting effective instruction, but primarily reading and math. >> Any other questions? Look at this document. Give you give you information. This is where it's uncut completely. If you turn to page three down to where it says function 81 you see says capital outlay this current year you had budgeted 1,111,000 the coming year is only 200 which is that the payment on

134them you had a lot of items budgeted those are things you set in placeing the rest of you now impact conservative at the start And as you see money coming in, reconsider and allocate differently up front. Need to be conservative. Did the district receive any funding when the fieldhouse burned? >> Yes, they did. They had about approximately $300,000 from my understand house. Any other questions? Any questions? >> Thank you for your time. >> Thank you, Robert. >> Thank you very much. >> See you once. [Applause] Guess we might have to consider selling some >> still under >> the nutrition center. >> No, no. Thought about like maybe a building across from my house on West. >> You sent the nutrition center the contract up at the county September the 1st. >> Yeah, but I'm not

135talking about talking about actually selling Uh, grammar. Grammar. I like grammar. >> It'll be okay. That's true. What else do we have here? Tell us we could go pick up cans. >> At this time, uh, I made a motion to move. Second. >> Yeah. Second by Mr. Ma. Questions, concern? Not all in favor?