001All right, it is 5:17. I call this meeting of the Mount Vernon Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that the notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551. Do I have a motion to certify the agenda? >> Motion made by Linda, seconded by Donnie. All four, that is 6. to let the record show that uh Josh Jordan isn't here tonight. All right. Um Donnie, would you mind opening us in prayer? >> We want to thank you for the opportunity to meet today. We ask for your wisdom and guidance as we discuss matters that affect our students, teachers, and our community. Ask you to help
002us to communicate with respect and be effective in our decisions. Ask this all in Jesus name. Amen. >> Amen. flag to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Honor the Texas flag. I aliance to the Texas one state one and indivisible. Put your skin back on so we can just keep moving. >> All right. >> That worked. >> All right. Do we have >> We don't have any special recognition tonight. No, ma'am. >> All right. And campus department updates. >> I don't think our principles have anything to update tonight as well. Matter of fact, no. Okay. >> All right. What about our Can y'all hear us? >> Barely. >> Okay. Uh >> oh. >>
003Okay. We'll use our teacher voices. >> Construction update. >> Do we have Jackson? Is Jackson >> online? >> Okay. >> God bless. >> Speak for Helis. >> Yes, please go ahead, Blue. >> Okay. Sorry. I I didn't hear clear. I couldn't hear you. Um, so I guess we can start with the uh area A, which is our middle school edition. Um, pretty much wrapped up over there. We've got some loose ends. Um, y'all been around that corner around that area. I know we don't see the storefront or the front doors. They actually got delivered today and I believe the insulation is going to start tomorrow. Uh, according to to Dustin, all the paving and everything, pole lights and all that have been finalized. I believe the striping was done towards the end of uh last
004week. And we're just doing some punch punch items. Signage was installed as well. And I believe the big tiger mural um was installed uh towards the middle or end of last week. So that that area should be uh pretty clear for us to turn over come school time. So we're just touching up, finishing up some loose ends in area A. Um jumping over to the auditorium. I know that we had to get back in there and repaint some walls. The scaffolding is down. Once those uh walls in the back of the foyer, once those walls are repainted, then we'll be able to uh we're going to get in there and replace all the carpet down the aisles. And once that's done, I believe uh and we'll get it obviously cleaned up. That area should be
005wrapped up within uh the next couple three weeks. So, the auditorium can be occupied when students come back in the fall. Um over in area C which is the administration portion everybody knows we have actually started demoing. Uh I know the demo guys have mobilized today. I don't know what they started demoing on the inside but I know that that whole interior is going to start getting demoed. So, we've started that process in area C. Um area the cafeteria, the fine arts. Um I know that their grade beams are finished out so they're just stripping all the the wood forms that you see everywhere and back filling the dirt in those areas. Uh and I believe end of last week they poured the last of the in the uh concrete wall for the storm shelter.
006Um so and they're working in in I'm going to include area G which is the a facility. I know that they're uh continuing to pour great beams in that area as well. Um we have had a little bit of challenge uh over in the high school foyer. Um, we had an incident that we have corrected. There was a sanitary line, but we have we have fixed that. All the peers uh are done. So, I'm I'm h I'm sure everybody's happy that we're not not talking about drill concrete peers anymore. Um, so that's what we're doing over there. All the site work, I know they started some of the site work in front of the school as well. Started demoing all that. uh starting to demo and bring in the equipment to demo that front area
007as well. And I know when I was there a week or so ago, I know they were pouring concrete on the I guess that be the where we had our temporary canopy up. I believe all that backside on the east side that fire been poured. Uh and I don't know if we've started installing the temporary awning back there. So, a lot of moving parts, a lot going on. So, I'm sure I've missed something. But that's the overall standing where we are with the construction of the project. >> Any questions for Luke? >> All right, Luke. Thank you. >> You're welcome. Y'all have a good evening. >> Thank you, sir. You as well. should be able to here it is. So that's the front of the new admin. Yeah, man. Of the middle school. They've not
008got the awnings up. That's the ramp that's going to go up there. We still they still have to put the uh handrails up on that. As he said, the storefront doors were uh delivered today, which go right there on the left. This is now the inside of the uh what it looks like. That's the entrance. Those doors have to be put in as well. So, you'll come in. This is where you'll enter into the office complex where Miss Flubber will be. There's the tiger mural they were talking about on that wall there. I'm sorry. So, visitors will come into the area, go through that door to go back out or to enter back into the main part of the campus. Miss, who else? Who else will be there with Miss Glover? >> Miss Jennifer, >>
009what did you say just now about everyone back visitors if they come through will come through the office, turn right there, get their visitors badge if they were to go do to go to anywhere back inside campus. You just saw the nurs's office. This is the conference room. So tell what work to do above that table. That's Miss Donna's office. Her things were just put in there. She has not been here yet. She was on vacation. You see the furniture in her office. That closet will be her testing closet she'll have to keep will be there as well. First room will either side of the hallway. counting the nurs's office. This new office complex actually has four restrooms. Show you the restroom. Nurses office. They have one. This teacher work room here. Except for Miss
010as well. This will be useful by all four grade levels. that work room this office there also future work that says conference but I think that actually works office is going to be is that correct >> yes >> another office that use that for >> um if we have like CPS password's office heads up that your office be here as well. As you can tell, she spent some time getting things ready for her office already. It's very nice. Right across is another restroom. Now, you take a look at this one. This one is large, but it's just a single single restroom. It's about twice as deep as the other two. Custodial closet here on the left. Another entry exit there for staff. SRO's office here on the end. Technology falls in electrical closet here Then
011that's where it ties in. Have double doors there. They still got some work to do right behind those double doors into the glass doors. Um looks like they already got the floor done. They're going sheetrock the wall tied in slope where it's supposed to be. But that's something that that was where the building was joined together. They're still working. Like I said, the main thing they still got to do is add both storefront doors and then we'll get to come in to do the security pieces on it and then clean up and the middle school offices will pretty much be done. >> Okay. So, where does it feed into like the old like is it >> so right there >> old junior high or school? >> So, those doors go right through. >> Okay. So
012you've got seventh and eighth grade door right there where the science is >> or computer lab on the left >> and right there on the right back into where the room is going to be now. >> Yeah. >> Okay. But it used to be the music was right there. >> Yes. >> So that's that's where those doors that's where it ties together. So that closes off that mall area that was totally exposed before we built that. ties in on the other side on the um those doors where we just didn't go through right there by the last >> question. Okay. Where is the What have y'all done at the old >> So what are y'all utilizing for >> Okay, it's there. So, so here here's what we'll have is again like for junior high ball
013games they'll come through those double doors and go straight to those >> they have to come through the office >> correct when you go to pray to the game you have to go through the school and get to the gym you're going to have visitors will have to come through these doors to get to the auditorium for a pageant or one play or whatever same thing for the middle school gym they'll come this is the direction they'll come from Okay. >> Yeah, that's because what's fixed to happen is they're on either side of the admin decide to close off those walkways. >> So, there won't be any access from there. Of course, the high school you can come around once all that's done. You come back, you come through by the egg, you walk up
014the corridor, you know, by the gym, the dressing rooms, you come that way. But we'll have everybody for visitors, for junior high games, any activity happen, this is >> Are we not I thought for security purposes it was all going to be like cut off. >> It is. >> It's all will be closed off. >> Or where were you saying the high school? >> So there'll be gates. >> Okay. >> Coming by the egg by the egg between the egg and Yeah. Between the egg and the cheer room. There'll be gates there. Okay. trying to get our >> Yes, ma'am. I wish we could love for you to do a walk through, but kind of see a little bit what's what's inside. Please, if you have a chance, if you have a chance, please come
015come by and take a walk through it. Love for you to come take a walk, too. >> Actually, more than welcome to show off her new building. Any questions on this? >> Thank you for that. >> Yeah, thanks. >> Yeah. like this. That's pretty good. >> That way people can see. >> Okay. Um, in regard to Helis, talked with Helis today. They are finishing up. They were supposed to install the benches in the visitors locker room um today. If not today, it'll be tomorrow. I think I saw Smith Construction there. I know at lunch went by they weren't there, but I saw his truck coming over here. So, I take it that's what they're doing is installing those benches. um the company that they are getting to do uh to try to do basically laser
016removal on the bleachers. So they should have their machine next week and will come do a test drive on some of it and we'll let us know what they what they get from there. But they're still working to do that. Drainage wise in regard to a go the rain from this weekend no issue in regard to the bathrooms. I think the drainage issue there is is corrected. um fencing is up and completed and so um other really than other really than the u the bench in the visitors locker room uh they're they're they're pretty completed. So about the softball field. >> So in regard to the softball field >> sorry no sorry. So here here's deal on that and I talked to him about that. Anything in regard to softball field will be warranty work
017but I guess I might have to get I was going to speak to Donnie about that. I guess I'm going to get to him because I before the meeting I can't see I'm not seeing myself from walking outside the fence in regard home plate or right field. >> You have to go inside. >> Okay. I took some pictures, but you can't really tell. Okay. And I was going to go to outfield today. We couldn't get in the gate. I got two. >> That was me. I didn't Well, I didn't I don't I don't have the code. It's unlock either, but no, we we'll get that. But anyway, that's I talked to him about anything on that. That is a warranty piece there that they'll they're will take care of. Um they are going to come
018back. I don't know if you've noticed coming by or have looked the wind this weekend uh knock down the north screen on the tennis court. Going to have their folks come back and repair that. Uh he did say that the zip ties are made to where um at a certain wind speed they aren't going to break. Uh so it doesn't rip the fabric or rip the screen. But we're going to get that information be able to replace those as needed as well. Um any other any question regarding >> will they put it back? In other words, will happen again or they put something stronger? >> No. If according to No, they'll put back what what the specs call for. So is it going to happen again? probably because zip ties are going to break and
019we'll just have to hang it back up. They did one of the Well, we had two nets that were broke. They've repaired uh both nets. So, both of those are are fixed and been repaired. So, in regards to the tennis courts, I touched base. I know that Miss Bates said something about that. Uh I emailed Mr. Bates. He said there was not a any he thinks any issue had been taken care of. So, there's not anything else on that. Um, so tennis courts are good with the net being with the nets fixed and the screen being put back up. Football bathroom drainage again I think has been taken care of. Uh, there is not there's not been water back in there since they redid the concrete. Uh, bleachers we talked about they're going to be
020working on that. Uh, and baseball softball I'll get with you Donnie. We'll find a time that way you can point to point out to me what you're what you're referring to. >> Okay. >> And what about the what about the sound system? I mean, >> remind me that was something you had talked about as well on the baseball softball sound system. >> Well, on the football field, I don't even think there's any on the visitor side like any speakers. I think the only >> might be because they're going We'll find out on that as well. >> Pretty good. >> Okay. >> I don't think there is. >> Huh? >> I don't know. Yes, ma'am. Okay. Follow up on those. >> Anything else in construction? How did they come to the number of whatever >> 143
021days? So the 143 days is going to I'm a I'm taking it they they've gone back on weather I'm going to say on a weather app. I didn't ask you that question today. I should have on weather day or weather app and showed what days that it actually had rain. I now here here's where I say that my take is unless he's gone back and I don't know that for sure on the other way would be that he kept a note of that each time it happened which way it should be done I know that for Jackson each day there's a rain day that they're not able to work Lou sends me sends me an email saying this was a rain day no work was done in area on area A B or D >>
022so can we ask for their >> absolutely so no they've sent us documentation we have we have the we have actual documentation of the of the days They show um I'll show that to you. It shows 143 days. >> Yeah, I just can't see it right at 143 days >> over but it's over the two-year. It's over the two-year term or since they started that goes back from when they started. >> So it's not just the one year. >> Yeah. That's not start in August or whenever. >> No, no. starts from the day the project started which would have been well let's see the bond passed in May and so they started >> June early June 23 >> so >> but from August when when they started the $1,000 >> correct but now are they
023count days from August yeah but they're the rain days actually start from the first day of construction >> but those days from August on shouldn't Those shouldn't be on. >> They still count as rain days of not being able to work. Rain days or rain days. >> I bet they're counting the ones the previous year before the thousand. >> Sure. Any any rain day in a construction store. It's kind of the same thing with Jackson right now. Jackson's a rain day during construction of the contract is a rain day of not being able to work to perform the work. That's how the contract's written. But it seems like with >> what you're saying is >> from August is when the deadline then should be the days there. >> Not getting after that date. >> I
024mean they should have had the work done. >> We can we can ask but I'm saying it's still it's still a non work that they're able to do work to finish the job that they completed. We can we can ask that. >> Well yeah but you see what I'm saying. I mean they should have been completed by August. So why does I mean >> rain days are not >> rain day cuz they shouldn't go retro. It shouldn't be retro. >> I'm not I'm not sure I'm following what you're saying regard to retro. >> Well, they're supposed they were supposed to be finished August. >> I get that part. So what you're saying is you're you're questioning any rain days after August 9th. >> Correct. >> Yes. The credit I get the credit for any rain
025days that happened after that. But any rain days that happened before, >> right? Oh, no. >> I look at either one if you want the truth. >> So, so the contract states and I I'll go back to the office and I'll send that piece of the contract to you. The contract states that they get credit for rain delay dates. >> Okay. So, and that starts from the day that the beginning of the contract from the beginning of the okay >> of the work. So, any any rain days throughout that time. And so they're they're also stating basically till the job is completed a rain day is a day that they can't work. So they get credit or they don't get counted against that date for them >> of not being finished. >> So do we
026have >> so so in essence what they're saying is let me back up again. So they have counted days after August 9th. Yes. So I don't know how I'd have to look back how many days that is after August 9th. But what what the contract how the contract shows is so let's say it's a 100 days before August 9th and what they're saying that that actually moves them according to the contract whatever a 100 days after August 9th is would be the completion date >> right >> because a day during the contract that they can't work gives them additional days to finish that job according to the number of rain days >> what were you asking >> so do do we have I mean would we have a camera that shows the area. I mean,
027we have cameras around on campus that show to where we could look back and see >> nothing stored longer than 30 days. So, we can verify it. So, we don't have anything past 30 days. Yeah. >> 143. two years that they couldn't hurt, you know, I gathered tomatoes in the rain, >> but I still >> I would like to >> Okay, so is we have a question about the rain days after August 9th. Well, that and how they came up with that number and if they have a workers log they've used or something >> to show us why they couldn't work. >> Does that make sense? >> Sprinkles. >> I'm not so sure the weather app >> or even if they have email exchanges between like their Smith, right? Like >> Smith, they've got different
028contractors. Be Smith or defense guys different >> that said, "Hey, we can't work today like Jackson does with us." I mean, I they've got to give us something other than just here's our number. I would think >> I agree. >> We'll see. Okay. documentation. >> Thank you for reading my mind and explaining it. She's been around. >> All right. And no one's here for open. Do I have a motion to approve the consent agenda? >> Motion made by Donnie. Do I have a second? Second. Second by Linda. All four 60. All right. And then we have a discussion item which is the new 25 2025 2026 personal communication device policy for Mount Vernon ID. >> Yes, we do. Giving you a copy of that. Uh as you know um House Bill 1481 uh was passed
029this past legislative session that limits personal device use during instructional time. Uh which has also been a a uh conversation that the board has had itself of looking at that. As you know, middle school started that last year and um I think Miss Bates would say had some great success with that. What we have done is we've we've seen some other districts that have put something like this together. We have kind of used that and kind of adapted that to ourselves. Our principles talk through that uh based upon what they saw and we wanted to for you to see this. This is not actually approving the policy. This is just to let you see information that we want to begin sharing out with u with families uh before school starts so that we can put
030that out um as quite often and get it out of so if they start having questions they can ask that but also so they can see it several times before school starts. Um as you can see there's different pieces to it. Uh what it does apply to is we did it's not a cell phone policy. It's a personal uh personal communication device. You see what that entails. Uh cell phones, uh smartwatches, gaming devices, earbuds, uh radio devices, Bluetooth speakers, iPods, MP3s, etc. AI glasses. I didn't even know that existed. Craig had to explain that to me that that was something that is now available. So it includes AI glasses as well. uh iPads, tablets, any other personal electronic device. U so it's kind of an FAQ Q&A in regard to what it has here. U
031shows when the child can use their device. Um there are questions on there because I know we're going to have some parents. Well, what if there's an emergency? Well, it talks about that. um you know if there's an emergency then that that student needs to go to the office and be allowed to use a phone in the office like what we all had to do before cell phones took place or were brought into brought into being. uh talks about medical condition uh you know if a child has a medical need then then documentation will have to be provided for that uh lock down safety event talks about that also talks about how it will be handled uh even in regard to u confis confiscation uh as well as if there's discipline involved in that again
032our principles are the ones that are going to have to be dealing with that on the campus uh I think it's kind of a combination of what middle school used last year and kind of what high school is wanting to do as well. Um, you know, so the first couple of times, first couple, three times that a student has their phone taken up, there's not discipline that is involved in it. It is just that the phone's going to be confiscated. Parents going to have to pick it up and it gets to a point to where uh that there is a return fee that they have to that they're kind of a fine that they get for uh having their personal device out. Um then there is some discipline that takes place after that and you
033see what that looks like. Um talks about storing uh confiscated devices. Um also talks about because we know that this is going to come up. Parents going to call and say I can't show up to for my kid to get their phone. Can they pay the $10 to pick the phone up? That answer is no. It's got to be picked up by the parent. Um so again we provided that for you want to see that and give you the opportunity to look at that. Our principles are here. Craig is a part of putting that together as well. If you have questions uh in regarding what what that is and what we're putting out, this would be the time to they'd be willing to kind of talk through that if you need them to. >> What
034about their burner files that they're going to have stashed? >> Those up. >> Okay. Okay. >> But you're right. There's many. >> Yeah. >> We're going to get this out. >> Yes. We're We're going to put it out on on our social media and and our web page this week, but I wanted you to see it before we put it out. I wanted tonight to take place before we start sending that out. >> I mean, thoughts, questions, concerns about about this FAQ that's going out. Again, we will u our next board meeting is actually the first day of school. We've got TASBY working with us in regard to the official policy uh that we will adopt, but we'll have that on the agenda to adopt uh August the 11th. >> Miss Bates, how do you
035feel like this was the first year middle school did it, which is kind of a a good trial run for the district, I would say. How do you feel like it was implemented? This is very similar to what you guys had. Is that correct? >> Yeah. The only um changes we really made was just the discipline process. We we're going to being that the new policy for the whole district um we're separating it from our infraction system. >> Okay. >> So, it won't even play into that infraction system. It's a whole different process as far as what happens. And it just kind of we want it to be whatever the elementary does, whatever high school does, we're all uniform. Um because typically what we have in ours is point based. Um so now it's just
036you know that way they're not having to make changes and the freshman that Glover is going to get should already kind of have that mindset. Um >> do you think it went well though what y'all did last year? >> Oh yeah. We had I mean parents calling like we had a lot of parents that wanted to they come off the same so you know it's just making sure that parents understand that you know but prior prior years I mean different so yeah last year this past year was great I mean we had very minimal issues with videos and just cell phone drama in general. So >> they just can't have it out >> if it's seen if it's out. Correct. >> It's supposed to be stored in the same backpack policy. >> Does high school
037have the same backpack policy as middle school? >> You're going to probably specify what you're talking what you're asking. >> Well, because in this it says the phone is supposed to be stored in the backpack. Yes, that's what we're going to go with if they have a backpack in there. Um, a lot of the hospital, you know, we've always had the policy cell phones in classrooms. A lot of the teachers do the thing where they had to put it in the little calculator holders on the wall or box up front. So, one of the things we've been kind of debating is, you know, we allow that practice, they have to get their phones out, put it in there. So, that kind of violates the spirit of some of this. So we kind of we're going
038to start at least start year out you know we're not going to do that it's they're out of sight out of mind they're in the backpacks locked away don't bring them to school get into put them into the calculator holder then you got to get back they're walking down the hall with them in their hands take them up it's just going to create a circle of so I think I think the answer yes they have a backpack almost get to it's not allowed to come out at all >> but is because at the middle school though backpacks have to stay in the locker is that correct We don't we don't even use lockers at the high school. >> We don't even use lockers. Almost every kid carries a backpack if they go into the classroom.
039There's some some teachers have put all the backpacks against a certain wall. There's a couple teachers that make them extra sed. >> I guess because that was my question because I can see how it makes sense if the phones have to be put up and they're in their backpack and the backpack's supposed to be stayed in the locker, but maybe implementation might be a little bit harder at high school with just >> Yeah. Not having the locker changes that a little bit. >> Yeah. But I think that you know it could be as simple as every class has a designated place for backpacks to go >> right >> rather than sit down. Yes. >> Yeah. Okay. >> I think that's probably >> any any other thoughts in regard to the FAQ that we want to
040send out? I appreciate y'all working to put this together. >> Okay, we will we will get that we will get that message out this week. >> We'll get on our website and out on social media as well so people can start seeing it. >> Okay. >> All right. And then uh moving on to our action items. Action item A is consider the decision to opt in or out of allowing homeschool participation in UIL activities. Okay, as you know, um, two years ago, legislation was passed given the schools the schools had to make a decision. We made a decision, didn't have to be board approved, uh, to either opt in or opt out of, uh, allowing homeschool participation. Uh, this legislative session now requires the school board to act. If the school board does not act
041by September 1, then we automatically opt in to allow homeschool participation. Um my my take on this is it would continue under the uh current uh policy that we have. I say policy uh >> stance. Thank you. Current stance of what we did and that is the opt out of homeschool participation. >> Are there any other questions for that? >> Okay. Um, is there a motion to uh continue to opt out of homeschool participation in UIL activities? >> Motion made by Linda, seconded by Donnie. All four. 60. Action item B. Consider and approve the recommended update recommended updates to policy EIC and EIA to reflect the change from six week to nineweek grading period. >> Okay. I'm ask if um Craig Watson will kind of speak toward this. He's kind of u led the conversation
042with their principles and so I'm G Craig if you don't mind get let you speak on this please sir. >> Can y'all hear me here? >> It's not real well. Speak up please. I'm old. I'm making >> we started having this conversation last spring. we talked about it in the initial part of the conversation. So just just to clarify when I was the special service director, one of the one of the most tedious tasks that's time consuming for special teachers and our gen teachers is progress monitoring. So especially with our students that have the most severe disabilities, they may have multiple objectives that monitoring how to report data progress on that concurrent with your six weeks your grading periods and that that part of that process can take a couple of days in the classroom
043doing that with your kids or if it's students in the gen setting it's sending out forms to the gen teachers to get information back. So that was the initial thought behind it. It's not going to change the services the student gets. It's not change anything uh in regards to monitoring their but it's going to reduce the paperwork burden from six times a year to four times a year because the policy says you have to do it for six months. That was the initial thought especially when I then we started doing pacing work for a new curriculum and we were talking about how we have at K1 we have standards base report cards or skills based report cards and came to light that our teachers were stopping instruction and taking two to three days rolling kids
044through all the skills to build to measure where those skills are. Now, that's a whole another separate issue, but going back to we're on four days school week. We got limited instructional days. So, if we can reduce the paperwork and the tedious pieces of instead of every six weeks to nine weeks doing some of these things, it won't change the fact that a kid is still going to have daily grades. They're still going to have at the same rate of consistency that they had over a six week period. We're still going to do progress monitoring three weeks and six weeks and nine weeks. So every 3 weeks there's going to be a progress report generated out uh so that you'll be able to because we still have to form eligible but it really has no
045bearing on the child or them being able to what we're kind of doing in class. It's more of a let's take some administrative stuff even if it's just a little bit and I look I started doing some research with other four schools trying to look at policies and whatever else as I started looking at the list of found Okay. On the nine week, I can see it in elementary cuz I'm weird because I mean you you look at your grading period where it's going to cross over like holidays, things like that. Like do you have to come back from Christmas and take semester tests? The second Christmas >> who's responsible for the eligibility stuff >> where we develop eligibility at the high school at the district and it goes out to campuses and they know
046which day school year they know every day which the student can lose or regain eligibility when starts. And that's developed based on UI has a sideby side how you develop that eligibility calendar based on six weeks 9 weeks five day school week and four school week just use a formula it's a one pager student check on this regain or loses on this state check on this regain or loses on this >> but the teachers would know I mean the teachers are the ones because they're going to have to get grades in Here's the other thing. So UI UI eligibility check and progress reporting requirements along with the 9 grading period two separate things. However, they're calculated differently. When we talk about UIL and kid regains in three weeks, that's technically 15 school days. Okay? Versus
047a three-we progress report under policy is three weeks. So the way it falls is give you examples to start looking at the calendar days your first after the first nine week grading period the 3-w week progress reporting period would be on a Thursday where we here's three week sports the actual regain or lose eligibility will be the following Tuesday so your teachers and here's the thing all everything we're talking about whether it's UIL or whether it's grading it doesn't matter six week prog six week period 9 period 12e period we issue once a week or three weeks teachers have fall. >> Okay, next question. >> If you go to the nineweek grading period, wouldn't you have to change your grading policies like more tests >> to get all your tests and things? Would you have
048>> I've already got we took the the number required for six weeks that happened another three weeks. So it's not going to change the number of grades over a semester over a year that a kid has it's just more grade and I don't remember the exact numbers but basically took half of what we had or added another effect to it so it's equivalent to the work they would have done now it's 18 >> correct >> yes for the kids really know if your teachers do what you're supposed to be doing and here's the thing we're kind of unfamiliar with because I never really looked at law only requires then it comes back down to one policy once every 12 weeks and a progress report. That's it. But we go above and beyond and I say
049we schools go and we do sports on every >> question conversation about progress reports as well. >> Yes. So we're on the nine week period we would still do a threee progress report and six weeks progress report and then have your grade so that every week they know we're not going to just do a three week anyway six more weeks before >> I was concerned about >> and so >> that was my big concern >> the thing. So, here's here's my thoughts. multiple school districts that I know even some of the bigger ones have talked to our attorneys today Austin they're doing all electronic communication for report cards and for progress reports now legal policy has some statements in there about requiring parent program we use doesn't have the capability for to receive through electronication
050progress physically sign but we can pull and it doesn't require that they require they sign an opportunity. So what we're proposing I talked to today is put out communication the beginning of the year and prior to each grading period and progress period just to get parents everything you can access through your parent portal. We'll have a record of your access report but then also let them they can access it anytime on a paper copy of their report card. >> So if you have a parent meeting you can pull that and you say you know you're worried about your child's grades and why haven't teacher X put grades in but here you haven't even worked. We had this conversation last year looking at doing this. Um, and there's a cost savings by doing it as well
051from a district standpoint. >> You're not supposed to. >> Any other questions in regard to the nineweek? Jason, do y'all have I mean from a athletic standpoint, y'all got got a good grasp of how all this would work? >> Yes. Like you saying, it shouldn't shouldn't change a whole lot because the way the three weeks still line up athletic purposes. We just need to make sure the teachers understand that even though we're changing to a nine weeks, that three week mark is still there for regaining those. I didn't mention I did call and talk to back. >> Any other questions for the week. >> So in in regard to both policies, let's let's look at that real quick. Policy EIA lower U in progress reporting the district shall issue grade report reports report cards every
052marks out six changes to nine. And the interim reports interim reports in inter progress report shall be issued for all students after the third and sixth week of each grade period is added. And then EIC local the change there was in regard to local graduation with honors um marks out at the end of the fifth sixth and makes the third week of the fourth nine week period year for calculations that conversation. >> Yes sir. >> Okay. So as I said before policy requires a progress for only the students who have failed but our policy doesn't distinguish It says every kid. Okay. I was looking at a neighboring school and I won't name them today, but for their elementary campus in their policy, they stated that they were progress reports in accordance with legal as needed
053when kids. So, they had a different K4 they had secondary. Here's her concern. Standardsbased reporting K1 doing proper reports. We already talked about that was the whole initial thing. Could we consider doing the language for them that we do it according to legal policy? engine. Do you want to do it one time on a four-week basis or do it as needed when they're failing? >> Just question for your K1 kids. >> The way we did it last year is everyone got a progress report, but we we did it where they're doing they're on target or see below the areas of concern. Every child got one and it said, you know, like I said, either they're on target or just as far as your Right. What I don't want those lockers into is having to do
054standard K one if we're in six weeks. >> So what would the recommendation be for K and one >> once in four weeks because that means the minimum >> once in four weeks if they're failing or >> the the the minimum for the minimum requirement for that grade level to meet by the period. >> Is that what your So your three weeks is your note before the fourth week. >> Yeah. >> According to the language >> if we we we could add the language if they're not meeting. We we need to look back at what the actual language is which I'll be okay with that. So >> here I guess why don't we do this? >> Should we put it? Let's let's do that's what I was going to say. Let's do this. Let's let's
055let's vote on the change either to approve or not approve u >> EIC and EIA local and we can bring EIC back with with amended language in August. >> Question. Have y'all talked to the teachers? Have y'all talked to teachers that'll actually doing >> Not just administrators because they're not the So to answer your question, no. But let let me ask you this. If I'm if I'm having to do 12 12 test regardless of four to answer your question, >> it would make sense that they would be for this. >> I mean, six times to answer your question. >> No, I was looking to other schools that are doing it. >> No, I just looked at I looked at multiple schools policies. There's a ton of schools that from the teachers themselves, they're still going
056to have the same grace. they're going to be instructing. It's just >> two less times where they have to do administrative work. It's >> really not. >> Any other further questions before I bring it to them? progress report. >> Could you not do a progress report over three and six weeks? >> But just if they're failing. >> So So let me here's here's the way it works. When you do it electronically, teachers grades are kept up and it's going to be distributed electronically. It's literally somebody except for them checks, >> but teachers >> teachers are going to have to keep their grades up. >> I know that's a big It is because I've talked to some teachers and people get on my kids. Well, but that goes back same thing to what you're saying. We
057don't want great conversation today. We don't want to have a student or a parent who's sitting there keeping an eye on their students average and it looks like it's good and then as Craig used the word grade dump at week six and now we've got a student who's who is struggling who actually has been struggling but now it shows and so again that becomes administrative from the campus principal. >> Yeah. Either way. >> Correct. >> Exactly. >> It doesn't matter. Then you got one that dumps them the last week >> and passing kids now failing and you've got 48 hours to get a grade up. >> Yeah. >> So in regard to the to the request of the K K1, let's work on language for that for August. roller thing. >> I would I would
058it would be my recommendation that we act upon that we take a vote in regard to what we currently have of either local policy EIC EIA and move it six to nine week. It's been put as one one motion. I'd make the recommendation to the board that that be approved >> and then just the continuing conversation with admin that correct >> we don't have the grade. >> Correct. Yes. That that that'll be That doesn't need to be but has been voiced. So correct need to stay on top of that. >> Okay. Um do I have a motion to approve? I will make the motion to approve the recommended updates poly policy EIC and EIA and to reflect the change from a six week to a 9we grading period. Do I have a second? >> I'll
059seconded by Kyle. All four. >> Okay. >> That's three. Motion dies without a majority. Vote against. >> Oh, vote against. >> 33. >> Just want to know. I just want >> you. >> Okay. So then hold on. >> So we're So y'all don't want it because if that >> can I say I mean I fart for elementary in a heartbeat. >> Okay. Do y'all need more information or is it a hard because that's two different votes. If it's a hard no >> one direction you give us as administration what you're needing. >> I just had several phone calls that don't want it. I've not had anybody who administrated this comments here that do want it. So I have a hard time when we haven't communicated with our staff that you know we're going to move
060to this. They may love it. That's great. I'm for it. >> Just more teacher feedback. >> Yeah. >> Okay. >> So then we'll just regroup and bring it back. >> I don't know. We don't have to vote to bring it back. We'll just Okay. >> All right. >> And then action item C. Consider and approve request for Bobby Thompson to become CDL examiner for region 8. >> Okay. So this is What this is, this is big for days that he is not employed are not working for Mount Vernon like on one of his Fridays off or whatever, but because of recent House bills, all administrators and superintendents must have board approval from their current school district before engaging in any work outside the district. So, he is uh asking if he can be a CDL
061examiner for region 8. Uh like I said, they're beginning the process to be able to uh do CDL u driving test for drivers. And so he's he's he's been asked to help with that. So that's what our request is to have board approval for Bobby to be able to do that on non non Mount Vernon days. >> Um any more questions on that? All right. Do I have a motion to approve the request for Bobby Thompson to become CDL examiner for region 8? >> Motion made by Linda. Do I have a second? Second by Kathy. All four. >> Thank you. Action item D uh consider and approve extracurricular status request resolution for 4 age organization Titus County. >> Something we do each year to allow students who are part of the Titus County 4 organization
062to basically have um be a school approved absence if they're going to a 4 show during the school year. That's what allows them to be able to get. We don't have one. We've not been sent one from uh Franklin County yet, but we usually get one and we'll do that when we receive All right. Any questions? Okay. Do I have a motion to approve extracurricular status request resolution for 4 organization for Titus County? >> Motion made by Kathy. >> Seconded by Donnie. All four. Okay. >> Action item E. Consider and approve possible change to board policy FM local. >> This is following U. last month's meeting in regard to uh student absences uh >> just from what we had last meeting. >> Yes ma'am. So the proposed is to change um the district shall not
063limit eligible students absences related to participation extracurricular activities previous that is in FM local previous policy stated that they would have a maximum of 15 extracurricular absences. This is basically just lining up our policy with our practice. >> Do I have a motion to approve the change to a policy change for FM local? >> Motion by Linda, seconded by Donnie. All four 60. And then action item F, consider approved purchase of new weight equipment for the athletic department. >> Shared this with you last month that for that this would be coming. Coach Mlan has u asked for some additional uh equipment in the weight room. Uh you see two different quotes. One from BSN for 18,100. Uh the other is from power lift for said uh 63311. Um so the recommendation would be to approve
064both those. You've already approved a budget amendment uh that has not been budgeted for this year. to come out to fund balance which you've approved in the consent agenda. So make a recommendation uh to move forward as you see the lead times 18 to 22 weeks. Uh so it ordering now to try to hopefully get here before Christmas. Um which will cause a little bit of work on Greg's part in regard to having to roll that forward into next uh budget year but he knows that. So I told you also about some band equipment u Miss Craraver's work with Mr. Lanszen, they're working on a a lease piece that is not going to have to come out of fund balance. Uh so they're working through that process right now. So again, B will be getting
065some additional equipment as well. >> Do I have any questions? >> All right. Do I have a motion to approve the purchase of new weight equipment for the athletic department? >> Motion made by Kathy. Do I have a second? Second by Donnie. So, all right. It is 6:24. We will convene into close session for personnel matters pursuant to Texas Government Code section 551.074 and to address legal concerns, implications, questions regarding the posted agenda items pursuant to Texas Government Code section 551.071. Thank you. It is 8:19 p.m. We are reconvening into open session to consider matters discussed in close session. >> Yes. Need to acknowledge professional contracts of Carrie Patrick and Harrison Haney uh elementary assistant principal and coach teacher. >> Any resations? >> Yes, we have one to acknowledge. That is Caroline Morgan Elementary Special
066Ed. It is 8:19 p.m. and this meeting's adjourned. >> Thank you all very much.