001Good afternoon. Um, President Camz, school board members, and Dr. Tin as a Sapana County ISD board of trustees forming convenes. We acknowledge our solemn civic duty to this community. We call for objectivity, professionalism, and constructive collaboration as we address tonight's agenda. May our decisions uphold educational excellence and secure the lifelong success of our students, educators, and citizens. Amen. >> Read the statement. >> At this time, I would like to ask Santos Gonzalez and Orlando Gomez to read the pledge of allegiance and I pledge the allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Honor the Texas flag. I aliance to the Texas. One state under God, one and indivisible. Thank you. >> Item B
002is public comments. >> No further comment. Item C um board communications. I don't have anything. Uh item two, superintendent for communication. >> Thank you, Mr. Ramirez. Today we'd like to uh acknowledge a special group of students and I'm going to ask our CTE coordinator, Miss Jessica Gyad, to come to the podium to do the introductions and the recognition. Good evening, President Ramirez, school board members, Dr. Trevinho. Uh, tonight we are incredibly proud to recognize the outstanding achievements of our Sapata FFA program, specifically highlighting two of our exceptional career development event teams who have excelled at the state level. At this time, I would like to welcome Dr. Alina Aries and Miss Jovana Sanchez to introduce their team and share their incredible state accomplishments. Hi, good evening. Um, so a little bit on our 2025 2026
003academic year. We actually had three uh teams advance to state this year. So we've uh been really really excited for students and hopefully in the next coming year that we advance or get to advance more teams. Um, starting off with horse judging. Uh, this team is comprised of or was comprised of Katherine Garcia, Stevie Lopez, Camila Canu, and Sophia Paredes. If you all can come up here, please. This is an exceptionally young team, which I'm really excited for for the future. um especially since we started off with a couple of freshman and then the sophomore and then of course Katherine who just recently graduated. Congratulations Cat. Um and so with this uh team or with this event, it's mainly about not just the mechanics of horses of how they look. Um musling, bone structure, things
004like that, but it's also the events classes that comprise of say jumping, which is hunter under saddle, hunter hack, raining, all the different types of events that the students need to look at in order to progress um in state. So congratulations guys and hopefully in the future we'll advance again uh come next year. So good afternoon everyone. I'm Alina Umpre uh and I want to go ahead and present the last two teams that we had. The first team was uh a agricultural quiz. This was our chapter division that went and competed at state level in December at Sam Houston State. Uh, can I go ahead and have the quiz team come up and so I can present you all? You might see some repeaters here in a bit. And I do want to say that
005this is our first time ever in Sabata FFA history that our ad quiz team advances to state. Uh so the team consists of Orlando Gomez, Santos Gonzalez, Leando Torres, and uh Gabby Aguilad who is uh out getting everything ready for dorm. She's a senior that just graduated. So if you could help me and uh congratulate these students. Now the uh ad quiz uh event it is comprised of uh 100 questions. Am I correct? >> 150 questions excuse me the green hands get 100 and it's all about Texas agricultural facts about FFA history FFA facts. So they have to and of course uh recent current events going on in the state of Texas in agricultural uh natural uh resources and the environment. So they have to read what 3-inch binder I've prepared for you all and
006they have to read that material, study it back and forth and then they get the 150 question test. So I'm very proud of them. Uh many may not know this uh but uh coach Rod was the previous adviser for this and so there were very big shoes to fill. Uh but at the end of the day it was these students that took the time to study after practice on the road uh in between all the other c extracurricular events that they're involved in. So congratulations guys and we hope we can advance again to state next year. So, the last team that I'm going to present again is the plant ID team. We competed back in May, which was actually not that long ago. Uh, and so, let me go ahead Le uh Manuel go ahead
007and come up. So, the team consists of Manuel Paso, Santos Gonzalez, >> uh Lucas, who is uh not here at the moment or maybe running a little bit behind, and uh what am I missing for the >> Gabby. Gabby. Okay. Um and so last year they advanced to state. They got second place. This year we made it uh in sixth place uh overall across Texas. So the plant ID event consists of these students being able to identify over a hundred plants either through plant parts. It could be roots, stems, leaves, flowering parts, seed heads. And they also need to be able to identify whether it is a native plant or uh an invasive plant, whether it's a good quality for cattle to forage on and also quality for wildlife uh as a food source. We're
008going to go ahead and invite our last two ladies. Uh, let's see. Gami Canu and Sophia Farees are also part of the horse judging team. Go ahead, ladies. >> So, I one last remark I want to say. I know I can say uh on behalf of Miss Sanchez, we're very proud of the hard work and dedication that each of you put in after hours, after school, after practice, because you guys, if it wasn't for you all and your hard work and dedication, you wouldn't have gotten to this point. We give you the tools, but you all use the tools for your success. Oh, and lastly, Lucas, come on in. Thank you. Thank you. And thank you everyone for your support. >> Yes. >> Thank you so much. Everybody's in a window. Awesome. >> One, two,
009three. Congratulations. static for longer. Thank >> you. For the record is here. Yes. >> Repeat that record memo. join our meeting at 5:43 p.m. >> So, let's move on. Uh, consent items D1 Michelle. >> Good evening, uh, board president, uh, superintendent Dr. Devin, members of the board. At this time, I'm requesting approval of the minutes for all the meetings held in Maine. >> I make a motion. I have a motion by a second. >> All those in favor? >> Thank you. >> Motion carries. Thank you. Item E, administrative reports. Uh, finance report. Good afternoon. Uh, today I will be reporting on the financials for the month ended May 31st, 2026. For the child nutrition fund, the district had realized revenues of 2,810,597 and expenditures of 2,514,324 for an excess of revenues of 296,273. For the
010general operating fund, the district had realized revenues of 31,816,971 and expenditures of 25,846,721 for an excess of revenues of 5,97250. Uh the year-to-ate comparative by function shows what was spent cumulatively May 2026 compared to last year. For May, the district had 25,846,721, which is a 3.87% increase from last year, May 2025. For the debt service fund fund 599, the district had realized revenues of 2,528,350 and expenditures of 45,355 for an excess of revenues of 2,482,995. The total amount of bills paid in May 2026 was 664,793.85, which is a 45.80% 80% incre decrease from May 2025. Uh the largest decrease coming from fund for donations. May 2026 the district received 23,733.19 for a total revenue received of 140,481.19 distributed amongst the different campuses. question. >> Uh just one on on fund 209 or 206, I'm sorry.
011Uh what fund is that? >> That is the uh I believe it's the homeless the new grant. >> I think we just approved it a couple months ago. >> Okay. >> Anything else? >> Um item two, district financial over. Thank you. >> Thank you. I will be reporting the year to date for month end May 2026 for tax collections received of a total amount of 118,634.74 cents. what we have received as per our budget um projected we've received 97.7 uh% we're down about 1.9% um as compared to previous year um our penalties in 5719 object code are a little bit down that's the reason for the 1% uh decline as compared to previous year Now, how does that compare to our opening levy? Um, our levy for tax year 2026 was or is 9,48,000. That's
012the amount that we are anticipated to receive from taxpayers. Of that amount, we received 86% of our levy as of May 2026. Uh, we are a percentage up from previous year. Does the board have any questions? Do you have any questions? >> Okay. Our financial position as of May 31st, 2026, um Miss Delissa Gutierrez did report to the board that we've collected uh revenues um actual revenues as of May 31st of $37,155,918 collectively. of those collections. We have the district has um received nine months of those operations. We still have three months of those operations. So our estimated end ending revenues will be 43.3 million. our expenditures. Again, uh Miss Elizabeth informed the board, reported to the board that we have collected as of May 2026 or have spent 28,46,400. Again, we have had operations
013of nine months. That's an average of about 3 million 3.2 million that the board has been spending per month. And so what does that look like? Uh projected for the end of the year, we are estimated to spend 43,146, uh54. Um for 101, we are estimated to be under revenues by 129,000. Our general operating 239,000 uh in excess of revenues over expenditures. and our debt service fund 127,501. I do want to let the board know that that does include um the deficit that we currently have in fund balance for our 599 debt service interest in sync fund. Does the board have any questions? >> No, that's good news. >> Okay, >> any other questions? Um, >> thank you Michelle. >> Thank you. >> Uh, item three, presentation report of 2025 2026 optional flexible school day
014program. >> Mr. Garcia and I will be presenting um for the optional flexible school day program for the 2526 school year. Um just to remind the board um the OFSDP was held or is being held at the HRC which is located at the DAP. Um it is under the direction of Miss Elsa Martinez right here. Yes. Um basically this program um assists high school students with the flexibility um to graduate. Um and these three groups of students are are at risk students, students that don't meet uh the attendance requirements and students that uh need the credit recovery in order to graduate. Currently, our program structure is Monday through Saturday if needed from 7:00 a.m. to 7:00 p.m. Um, the program does have three SE session blocks. Um, our staff um that is um handling the
015program is our campus administrator, our full-time counselor, our PES clerk. We do have a contact content teacher and a support teacher if needed for our special populations. Uh students identified at risk uh under the Texas Education Code section 29.081 are recommended by the high school counselor and principal. Applications and interview process for evaluation of eligibility are conducted by Miss Martinez and her staff. And of course, if approved, the parent and students are informed of the program requirements and transitions of enrollment from regular transitional programs to HRC program is at the beginning of each six weeks. Uh each student receives a personalized credit recovery plan monitored by the teacher, counselor, and of course the student every six weeks. Students are required to attend a minimum of 45 minutes on any given day. Um 240 minutes constitute
016one day of instruction. Uh this program allows uh Zapata high school students to only recover uh instructional minutes lost or would be lost during the school year. It provides flexible flexibility in the number of hours each day with a minimum of 40 45 minutes a student must attend but encouraged to attend 240 minutes a day which uh constituted an instructional day. It provides flex flexibility in the number of days each week a student attends. It allows students to enroll in a less than or more than a full course of load and allows to recover classes in the summer. Recover credits for graduation and of course recover ADA. >> Um, excuse me real quick. Elsa, this year how many students did we graduate from? >> We're going to get to that. It's part of our report.
017>> Okay, good. >> I knew you were going to ask that. You should have started with a >> That's the best part. Why would we start with that? Um this is the last slide that was uh prepared uh collaboratively of myself and Lao. Uh we thought it would be um uh good information to report to the board what we did in 2425 compared to 2526. You can see that uh we provided the number of students um at the high school per grade level that the program um was supporting. Last year we had an enrollment of 33 students. This year we had an enrollment of 42 which is a 28% increase. But the really good and successful part was last year we graduated 10 students. This year the HRC graduated 24 students. 28 years 24 graduate.
018>> Correct. >> Um and then I just >> let me ask let me let me ask you this. >> The less kids the better, right? Or >> so >> the less kids attending this program the better. >> Well, not necessarily. No, because we not all students will fall under a traditional schedule. >> And so we want to the district wants to provide every student, you know, the flexibility to finish high school um when a traditional schedule doesn't work for them. >> For for for many of our kids, right, though, they're working. >> They're they're they've got families. They're working. Yes. Um and just being at school all day long just is doesn't doesn't um in other words if you drop out if if we did not offer this program. So >> what's the capacity? >>
019Um right now the capacity is 25 students uh to one. That's the class size ratio. However uh we do have three section three session blocks. So at any given point of time, those session blocks cannot exceed 25 students at a time. >> So you could have a total of 75 students if you were maximizing the block. >> So would it be would it be three classrooms? >> One classroom, >> different times. >> Yeah. At different times. >> Yeah. 12. >> Um, and because I had to put in my two cents, um, we just went ahead and included how many days eligible eligible minutes were counted for those students converted into days. Um, that percentage increased to 73%. Um, but also our our funding entitlement. Now, this is the lower end of the entitlement because we
020do have students um that have um I guess uh an increase in aotment because either they have a special allotment weight added. Um but the basic allotment that the district the minimum that the district made for 2526 in recouping um the students uh was $30,415 >> and more than the money just to keep those kids giving them a chance to be successful. I said a lot about children are doing. So thank you so much for >> Does the board have any questions? >> Any other questions? All right. Thank you, Michelle. Thank you, Mr. Russell. Um, item number four, I'd like to table this item for further discussion. Right. >> Take it to close session. >> Yeah. I just want to make a a public statement real quick on the on on the website uh an
021announcement. So, very very quickly, I'd like to just point out that the district um will be hosting an election on November the 3rd, 20126 and that our website is up and running and it holds all of the required um the required postings there and everything can be found very briefly uh in this in this section. Another uh comment that that I think is important to make is that yes, we are um ch we are trying to update our lines because of of inconsistencies that we found during the last election, but we are not moving lines. We are not changing lines per se. We're simply refining them and making them a higher quality map that uh that you can zoom in and then that will be presented uh in in in the very near future. So
022so there should be no question at that point. So, do we still have to >> if you'd like to discuss further reports? >> You all want to further discuss it or >> I'm good. I mean, we had a discussion and I'm glad you brought up the issue that we're not moving lines or anything like that because the public needs to know that it's just reading. It's just making some lines where they have to be dividing it. So, thank you for clarifying that. Really appreciate that. So any other information too wanted to table it for now? >> No, I don't think so. Right. No one need it. >> Okay. Thank you. Thank you. Uh so let's move on to items uh action items F uh one discussion of possible action to approve budget amendment DA25-26-04. >>
023Thank you. At this time, the Department of Finance recommends approval of budget amendment, the fourth budget amendment for the year for 46,000. Um the this uh 46,000 the purpose is to transfer between functions to cover contracted services for the special ed department uh for students and student services from region one. Um this time I ask for approval. >> A motion. Motion by Roses, second by all those in favor. Motion carries. Item number F2, consider and approves certification of compliance with certain laws under Texas Education Code 39.008 as enacted by Senate Bill 12 89, Texas Legislative Session. >> Uh thank you again and good evening to everyone. Uh at this uh time, I'd like to seek for uh approval for this item as discussed in uh our our work uh our uh board workshop at the
024last meeting. And this certif to to to remind the the board and the public that this certification includes a description of the district's policies uh and procedures implementing to ensure compliance and with applicable laws. uh information regarding how employees and contractors have been notified about these policies and procedures, identification of existing policies, programs, procedures, and trainings that have uh been modified to ensure the compliance of these laws. And lastly, any cost savings resulting from actions taken to comply with these statutory requirements. So, administration uh recommendations to improve the certification of compliance with these certain laws under Texas Education Code 39.008. 08 as required by Senate Bill 12 to authorize the superintendent Trevinho to submit the certification to TEA in accordance with state law. >> Motion to approve to solicit. Motion to approve a certification of
025compliance with certain laws under Texas Education Education Code 39.008. >> A motion as made by second by all those in favor. >> I motion carries. Thank you. >> Thank you. Uh item F3, consideration and approval to solicit request for proposal for Sapata Middle School. >> Thank you, Mr. Ramirez. At this time, I'm going to pull up the options. I'm sorry I I included it in the board presentation. I just didn't include it here. Um but at this time I'm requesting uh to solicit propos proposals um to consider um either option A to renovate and modernize uh the existing ZMS gymnasium or option two uh to um initiate new construction of a ZMS gymnasium. At this time, board of trustees, this will cost nothing to the district. It is merely to uh submit a procurement process
026to ask for vendors to submit to submit proposals based off of one of two options that the board that I'm requesting for the board to approve tonight. >> Does this mean first getting a architect or a >> Well, that they can see which proposal best suits us. >> Well, in January, um we had a board meeting that had several different options. I believe board workshop. Um, however, we um were kind of going back and forth on what we needed to do moving forward because the cost of inflation has um >> spiraled way high. And so, um, the amounts that were estimated one to renovate and modernize was probably the same amount that we had originally budgeted in 2019. Um, and so we were the board was going back and forth on uh making a decision
027um on what to do at that point. I'm going to go ahead and bring up the last presentation. >> Munis, would it would it be possible I'm just thinking out loud. I don't know what everyone else thinks. But would it be possible to to maybe get a third option to see maybe what the demolition cost of the building would be just to have it >> in consideration? >> Yes, for sure. And I think that that you bring up a good point and that option was part of the uh original um the options that were provided to the board. >> Demolition for a new for a new build, right? Right. >> Yes. >> What is going to be >> that option one option one? >> That that would include an option two. >> But it would
028be part of one of the options already. >> Yes. >> So do we need an additional option is my question. >> Well I think not a different option but just to make sure >> to make sure it's included. >> Yes. >> Yeah. I agree. >> Yeah. Unless you want it not to just have it as a as a separate item like just a demo by itself. >> Yeah. >> And you know not not to have >> Well, I think if option two distinguishes the two, you know, the phase one would be Yeah. would be the phase two actual construction. >> Great idea. >> Don't worry. >> Um so I just want to revisit what we had presented. uh to the board back on January 15th. There were a few different options. This was renovating the
029existing gym. So, you can see that the current gym renovation is approximately 8,600 square ft. The proposal would add a new construction of 3500. That would be option one. And that's just an aerial view. Um option 2A would be new construction. So basic and uh renovating the gym. Um but this would include uh keeping the old gym, renovating and then having another gym constructed um together with the old gym. That would the new construction would be approximately 14,000 square feet. And that's the aerial view of that. Uh option 2B again just a different option to keep the existing gym and renovate a new gym, but the new gym would be a little bit bigger. And that would be about 17,000 uh square feet added uh for a total of 26,000 square ft. Again, that's just
030the aerial view that y'all can see. And then of course this would be the new con the new construction with demoing out the old building. Uh the proposed new construction would be about 26,700 square ft. Um and this is the aerial view and then of course the preliminary costs that were provided at that time. Um now the only thing that I fear at this time is uh like I had uh indicated to the board this amount for option one renovating the existing gymnasium that is um double the amount that was projected for a new gymnasium back in 2019. So y'all can see the amount of inflation um that the country has experienced um in these seven years, right? Um and so I'm worried that thei the more the longer we continue to wait uh it's
031just going to continue to inflate more. I wasn't here at the time. I just wanted to know what was the the reason for waiting >> because uh at that time um the district uh was focusing on the roofs. Um we had different projects that were being prioritized before the gymnasium because the students have a gymnasium. This is an extra gymnasium. They don't. >> Thank you. >> Any questions? Any other questions? >> So, what you need from board tonight is a decision on which route to go. >> No, it's just an approval to solicit >> to solicit and to obtain from the board um if I what direction to take as to what the district's scope of work will entail. Are we asking for them to demo? Are we asking them to renovate? Are we asking
032them to just redo the whole thing? Um, >> which includes demo >> which includes the demo. Um >> which again I think >> you're asking us for for pick an option because that's kind of well it is because when we do a scope of work we are dealing with uh Texas education code and the scope of work and the specifications is pretty detailed. I mean Mr. Gonzalez. >> So, we put it in the form of a motion. The way it's written down here will last >> you'll understand what you're trying to accomplish. >> Based on option one, two, these these numbers aren't set in stone. >> No, they're estimating. >> This is last January. This was Janu this January based off of comparables >> who and who did these >> th this was our architect.
033>> Okay. Okay. >> So >> what I could do and >> we table this item and and further discuss it and >> can we pick an option for >> I would take it I would take it to close. >> Okay. when y'all consider in I would like for the board to consider choosing an option with add-ons. Okay. Um because I think that that will help us determine whether we want the option one or two and to add on or remove as needed. I think that that would be easier than just going with one flat option. Joe, can we do that? >> Let's take it to closes and we can come back bring you in. >> Would you be able to go with us back there? >> I would like that. >> I have a question.
034Michelle, you're saying that obviously from 2019 to right now. What was our budget for it? >> 3,500. So basically anything above that is going to really affect the interest right now. >> Yes. >> Right now we have the 3.5 million. >> Like at this point I see this and the only option that we could possibly go with is option one because option two and three would pretty much basically wipe out all our fund balance that we have currently. So, you know, it's a matter of how much we want to spend and how much you go out for a bond option for bond election. >> Uh, >> two and three are pretty much out of the question in my >> Yeah, that's what I think. >> I think for the price of two and three, you
035could build something like in gym, but >> but that's three. It has the multi the multi-purpose center. That would be option three because that would have the auditorium aspect. Um but I I think that board members we we have to look at also the total price of option A is 7 thou. Do you all have calculators? >> 7 million26,000 divided by we're looking at 12,000 square ft. >> Yes. >> 7 million divided by 12. >> The other ones are twice that >> 583. >> That's 333. >> $583 a square foot. Is that what that is? Um, and so if we I mean, and here's another option. Don't add new construction because that's another 3500 square feet added. >> So I think that that's something that >> we all need to Yes. a a base point.
036So maybe the board doesn't want a 12,000 square foot gymnasium. Maybe 10,000. What can we get for 10,000? But we need to have a scope of work so that vendors that or uh contractors that want to bid have correct information and everybody's getting the same information. >> All right. Do you all want to table still want to table this item? Okay. >> If you want to take it in a close motion and a second to take it in motion. >> Okay. I need a motion. I have a motion by Jorge to take this item into session. Second by. All those in favor? >> Motion carries. Thank you, Michelle. >> Item number four, consideration and approval of the 2026 2027 optional flexible school day program application. So, the administration recommends that the Sapata County ISD board
037of trustees approve the optional flexible school date program or FSDP application for the 20 26 2027 school year authorizing the superintendent and her designate to finalize and submit all required compliance documentation to the Texas Education Agency. >> I need a motion. >> Motion by Dora, second by Ma. All those in favor? >> Motion carries. Thank you. >> Thank you. >> And then item number five, approval of the disposal of adoption of instructional material. >> Good evening, school board members, for president, Mr. Ramirez, and superintendent Dr. Tinho. At this time, I am requesting your approval for the disposal of instructional materials that are no longer in adoption and no longer needed for instructional purposes. The instructional materials recommended for disposal include student and teacher additions, kits, supplemental resources, and other related components. These materials are out
038of adoption, outdated, damaged, obsolete, and no longer align with the district's instructional needs. A detailed inventory is included in your board packet. Disposal will be conducted in accordance with the board policy and education code subsection 31.105. Administration recommends the board to approve the disposal of instructional materials identified in the inventory provided in accordance with state education code and district policy. >> I need a motion for that. >> I'll make a motion. Motion by Garcia, second by second by all those in favor. I >> thank you. >> Motion carries. Thank you. >> Okay. So, the board will now adjourn into close session pursuant to section 551.071 and 551.074 of the Texas government code. It is 6:16 p.m. and we >> Mr. President, for the record, we're also going in under 551.072 to discuss real property trans.
039>> Okay. Under 551.072 >> 072 when I was inordinative session uh and it is 7:06 p.m. >> Do we need to take action on anything? >> Yes. Item F3. >> Okay. Um item F3, consideration and approval to solicit request for proposals for Sapata Middle School gymnasium. At this time, um, I request approval to solicit proposals to renovate and modernize the existing ZMS gymnasium um, with the purpose of leaving um, leaving it open the construction open to an add-on for future um, add-ons and an assessment. meant to determine whether it's feasible to uh remodel that existing building. >> Motion make a motion to motion by second by Maris. All those in favor? >> Motion carries. >> Thank you. >> Or communications or districts. >> Uh yes, Mr. President. Um the the district will be working in
040its last week and we will then be going into district closure. Regular business will resume on July the 6th. >> Yay. Much needed break for everybody. No more meetings until July the 9th. Is that we Motion to motion by Lisa, second by L. All those in favor. And we are adjourned and it is 78. Thank you so much everyone. Thank you.