001to update heating and cooling system. So what we're trying to do by listening to the feedback from the last bond from staff and students from families from the community is take a deeper more granular dive into these hback systems in our school. We've invited Jack and Lance who are professionals in the field with other opinions not just from McKin Street. McKin has a great reputation. They work with a lot of districts, but there needs to be some education and understanding from people who are in the field on what are the complexities that we've got to think through. Okay. So, that's why we invited them to come. I wish there were more people here to hear this, but we do have it on video. So, we'll re keep reinforcing this. We invite like we have a
002work session. It might be worth another work session. Might more people come in. It's going to be part of the information that goes into the facilities advisory committee. I think it's good for staff to understand because you know we have heating and cooling issues, but I bet you don't really know all the facts of what goes into this kind of analysis. So with that said, I think I'm just going to do more of a general Q&A. Okay. So the first question I want you to talk about is some of these grants that So the feedback we got was Is there any alternative funding that we can do that might address some of these issues? And we're trying to get really creative and innovative around that. Is there a way to address them without asking so
003much of our taxes? And so we've been diving into that and asking for their help. So maybe talk a little bit about the AQ grant that we were that we were granted by OSBI because part of it is the board approving down later in the agenda what that even means. Go ahead and start with that first. Let me start by saying our team call a lot of so with that though when it comes to brand today, yesterday, tomorrow there's always nobody can afford how alternative ways maint It's everybody's got the first name that there's also how do you how do you design new system like that alternative with that there's always looking for my job we basically every time comes out there's always a strategy sometimes apply specifically to the renovating of a school or
004maybe the playground but that playground creative ways of using. So part of our job is basically you guys indoor air quality grant that part of the deliverable for this grant is to not just look at the indoor air quality but also provide a list of capital projectification of those capital projects by all your one of our engineers also project small. So there's grants but then there's this is a steady study for planning and verification purposes and there's So we kind of put the the horse and the default for that together. They have a study that we're now but we already actually applied for construction I'll have kind of give a know that this is wonderful. lot of fun stuff. Some of the stuff we do, some of the stuff we don't write all the time.
005Don't ask for payments. I'm sorry. when no you're fine. I think that's a a pretty good segue on the creativity and how we look. So we go in to look at project whether it's a districtwide building like start what Riverside a lot of the equipment are somewhere to actually to the point of you have a car, right? You're going to start doing more repairs, you're going to start having more issues and it's kind of time for now. You know, kind of what we talked about before a few years ago with the bond with kind of a wholesale look at everything kind of top what we can do. Well, that's a big point, right? And it's only unfortunately it's only gotten more expensive since that time. But there's a different path to looking at this where
006we still want to look at what is that goal. What's the right thing to the district with for the next 20 years a reliable efficient to the point of not also a system that's not so complicated that you know if you want to work on something you have to go stuff that you can be somewhat self-reliant with and it's not um so kind of starting with that right that's the big overarching plan and to Jack's point about trying to be creative with how we go about how we do this we started looking at the grants right you guys were ordered a study and so the intention behind the grant for quality is uh really I believe it is around this kind of the co days where we had a lot of different guidance um Right.
007And so what this is focusing on is the outside ventilation part of the important ventilation. It's one piece of this. And so this grant aims to verify that school districts are bringing in the proper amount of outside air for a healthy environment, right? equally is trying to make sure that during everybody cranks everything open more outside all of that is great. However, you have to leave budget from other school district. So the intention of this study is to go through the facility and see where are you at currently with ventilation where does this fit where is it against energy where is it against what the building was designed to do which the building was designed to provide to the level of the energy building. So there's been chang and from that we will propose kind
008of list projects that or alternatives or solutions and different you know that are best one however we want to approach it right of how do we rectify that what are the root causes and how Yeah, I mean the community building when we're done with the project. So our goal is really okay even though it says we need to do this. This is what we're going to do. what shortterm long this is a really back and forth um you know with that point earlier too OSBI kind of sty but looking at that right one of the big cross issues that we have in these facilities is they their systems themselves are difficult to control. So the control systems that the building needs are five to 10 years past their their life and what that means is
009you know the the control contractor in the area that we work with a lot of one guy that program because it's just not a lot of support. Now they're going to keep training to try to keep and make sure that they can keep up riverside school district but If anything that starts to get a little bit trickier in my heart trickier to manipulate. So the construction grant focus is specifically around Riverside High School which would put in a backbone for whatever type of heating and cooling and other ventilation system that might come out of that will be the backbone that we Yeah. Yeah. I would say Department of Commerce. always. Yeah. typically you know um on a lot of grants and I'll speak to that discussion in a little bit. Yeah. I mean that is
010our model because we guarantee the performance of the system and the cost of those we enter into construction agreement that responsibility and that's kind of but preliminary. But you have a very good question. We applied for the actual project without necessarily knowing exactly. That's a perfectly valid question and you're absolutely right. Um I don't want to say we don't have any ideas. So actually the uh contractor that we're working with the guy I'm working with is the one that origin updates that we think we might need to do the system to support kind of a myriad of new different options might need in the future without knowing exactly which one. um and kind of use a a safe number at this point. But uh to your point, as we're going through this, right, the indoor
011air quality study separately has its own deliverable, right? We have to verify each space of each district building. We're going to also use that to help collect a lot of the base information that we need in order to provide the scope for these projects, right? But we probably won't get 100% of the way there because most where we fix the we have to dive into a little bit but that is all factored into that project. So once we um get awarded that project there will be a small investigation phase where we can dial in hey these are the results of this is the information that we learn on site and going system but then we're going to build a solution that's built into the budget and this is really where we spend the majority of
012our time in those So well there there is a balance to find so this this grant I want to say 20 to$25 million above for the state and so we talked to commerce we talk to OSI quite a bit and kind of get a feel of what's their goal to some intense there's a bucket of money but you spread the money as far and wide as you can well that means it's going to be on a lot of studies a lot of break not a lot of major projects um this guidance that we kind of got back from some of these directions was somewhere right around $2 million mark is probably about the size project that's the construction um and so basically we try to tailor you know with a lot of safety factor in
013the unknown. Uh this is what we think is going to safely safely but you're absolutely right once we get that grant award we are going to detail that you can design and verify but regardless at the end of the day of that construction project the will not be larger maybe talk a little bit about challenge you have last Friday and actually 4.3 million. So kind of highlight. So um the other direction we got from Congress is they wanted to see them break out. They didn't want to see a big list. We're going to do all this stuff and walk away. And so what they asked for and this is kind of a a working back and forth with the district is how do we want to apply for this? Right. We kind of we did
014get the feedback right around the $2 million mark. That's the guy. Um but you guys have more elementary school, you have middle school exact. And so what we did is we worked uh with the control contractor that provides the allocation that those we got pricing uh from them along with uh mechanical contractor contractor that we frequently work with on a very high level of what we anticipate doing and we submitted a number for the high school for the elementary school. So the predominant focus priorities yeah in that priority high school and again that have been purchased in the district. Um, but there is always a chance that Congress decides that they're spread money a little bit. Sorry. Um, so there is a chance, but basically we gave them this fiery list and with a lack
015of remembering the exact numbers, they'll give me a little bit of flack here. The high school was roughly about $2 million as they anticipated for the full control. So the entire system, every control valve that's in the building, everything on the hot water side, the killer side, all of your fragrance cooling line, everything, every thermostat in every room, every CO2 sensor, the whole thing will be replaced and that will set you up for a longer term. And the same goes true for the middle school and the elementary. It really is more on the system of building and also just size of building your high school elementary and middle school. So that kind of gives you an idea. It's roughly $2 million for the high school and I think it was 1.3ish for the middle and
016one point. Yeah. It's 2 million 532,000 for the high school 1,310,000 for the middle school. No, I mean that brings up kind of an interesting concept. We don't want to go but tell us a little bit about Yeah, for sure. So um I think it was a few years ago the district partnered with to do a control system upgrade or partial upgrade oil. And when I say partial um a control system is made up of you have the what we call the head end the interface you log into right and then you have controllers and that's the computer that runs system and then you have all what we call that's your thermostat everything within and so chator or chatury made a incremental upgrade to their system where they kind They gave the new the new
017back infrastructure where they have the new computer the brain line system and they have this new user interface to the system which allows for easier programming. So there's a little bit more support easier integration uh to the other schools and access to it a little bit more userfriendly and allows for more control. So there's a lot of benefits. The downside to kind of that partial upgrade is that it leaves what we call devices. So thermostat controllers control valves all throughout the building. Those are all still and all of the wiring going. Now this this approach has multiple benefits and some downsides like you project little pieces at a time. They tend to cost more than the whole thing at once. Um but It also allows you to fix the part of the system that holds
018it all together. So the whole system is not likely to go down, but you may have to kind of chase and fix individual units as they as you go and start chasing. kind of a lower upfront cost and it gives you some of what you need but not one of the reasons why I think it's important to understand that is and I'm not saying I'm just saying the challenge together with our community and our staff and our students is that is that you like the argument that we've heard from some people here in the board meeting about you should use a part of your regular budget every year. The one thing I would push back on that argument is that that's not the way state funding works. You don't have a reason why people run
019bonds in capital. Why would we ever have to run a bond in a capital general fund to pay for everything? Not the way Washington state works. So if you if you set aside million dollars a year out of your fund balance pay for project you're going to get what lands just said that is you're going to get a facelift on the controls but you're not going to address the other 35y old parts system. So that's really the dilemma that we're trying to figure out. So we're also going power. You're not your cost. reason why the high school I mean that's how old it is. It's controlled by the last we have our part number. So then we talked a little bit about the brand. So we we're knowing that we've got this dilemma of trying
020to address some of these longing problems that we had maintaining them budgeting annually with getting some things away actually I think there's a narrative out there some part but I guess so we're trying to be really reasonable also how provide a high quality education to kids and then also honor and respect for how much you know danger. So that's why we're trying to put our heads together. But you've already talked about air quality talk about maybe some helpful go to that project took away that project that project. What um what does that leave as other opportunities in your experience that you've worked in? Okay. I don't want to that in there, but I think um a couple things. So once you have a well-developed plan and you're ready to go, we basically we can at
021that point in that development cycle and we then kind of watch for grants. Now, as we talked about and this IQ grant is a great example. So, IQ they let out a study um and then like two months later they let out instruction, right? So, there's no way. Now, if you have all of your information up and ready to go, what the the term is a shovel ready project, meaning basically the project just about minor updates and then you're ready to submit on the final number quickly that allows the district to be nimble right and in that time period we would have discussions okay the end picture this is what we all want how do we break this up how would we take this how would we prioritize this district you know all of those
022conversations ready to go then if there's an indoor air quality that comes up or there's a resiliency grant that comes up We can fix we can go through, you know, a bunch of these things already. It allows for the district to be very nimble to apply for those where they might miss because the timeline to get a really solid application and the more information they have more specific the more It all sounds killer Our rates are really great but not for that. Yeah. your point, right? You pick a couple's there's definely we're going to be able building performance compant. So there's all there's always creativity of how not out there. There's ways to do that. One of those other kinds of studies. There's also I would say OSBI has grants to try to figure out
023how to best pass a larger bond picture. One study also has operations required. There's several studies to be ahead of that one fairly soon audit'll be a level So the terminology I mean we want to do we'll try to leverage as much as far or much knowledge or much information to minimize the impact of the next. So if there is a building performance level audit grant that they might develop now instead of having% of the fund they give that grant we have all of this information you can go farther reason why I brought up the level they're called ashray level yeah it's a lot of Fundamentally the act level audit is a high level of engineering and then historical estimates on what right. So a good you know finger in there on that is you
024know the controls project that we just that would be what I would consider not quite to an actual level very little design done kind of some quick estimates but pretty far on par with that what we typically do in this process and what we are trying to work with the district to have what we call sh audit or we call it investment grade audit talk about at some point as we're going through this process. That means that we have you know somewhere between 40 to 60% of the project. We have actual contractor estimates on have actual guarantees on performance. We have everything dialed in and at that point at approval of that plan for construction or we decide to bond fun whatever it may be for construction at that point once we hit that level
025that is when we as kind of what we're trying to work towards momentum to get us to a place that we can actually pull the trigger on these projects whether they grant funded or otherwise but leverage as much of the state fun and if at all possible leverage as much function and I think really the last question and come up But think that the timeline that works in regards to also balance out but also yeah I think um with the kind of IH that we have for the site we may not that guarantee there may not be enough to get there. But we will work through this processing what our findings are to give it clear of a picture. I think I don't know. I just really like people because it is so complicated that
026I think there's a really tough million on a bond that a lot of people like wow and then also and so I think hard or whatever you know people voting on it. I'd like to know where people really look at all of the feedback from basically like okay we recognize you have facility There's a money. How do you feel? It's kind of fun to have a workshop several board members and contractors. Not always. from our staff work very difficult not complicated wrap your head around but I mean this if we were to do a full HVAC electrical renovation the only difference I can make that button that's all you Right. So it's a lot of money that difficult