COUPEVILLE SCHOOL BOARD REGULAR MEETING MAY 29, 2026

001Good evening. I'd like to call to order the Coupeville School District Board of Directors regular meeting for Thursday, May 28th, 2026. Please rise and join me in the flag salute. I pledge allegiance >> to the flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> As a reminder, this meeting will be recorded and available on the district's YouTube channel and website. Is there a motion to adopt the agenda? >> I move to adopt the agenda as presented. >> Second. >> It's been moved and seconded to adopt the agenda as presented. All those in favor? >> Aye. >> All those opposed? Motion carries. At this time, we'd like to start our meeting with our district land acknowledgement statement and

002our district equity statement. Director Sherman is going to start us out with our district land acknowledgement. >> Coupeville schools are located the ancestral lands of the Lower Skagit people. For thousands of years, Coast Salish tribes have stewarded these lands, waterways, plants, and animals. We pay respect to the elders past, present, and emerging, for they hold the memories, traditions, and culture of their people across the nation. Coupeville schools are committed to educating students, staff, and the community about this long history as we honor and acknowledge the continued presence of the Swinomish Indian Tribal Community and all other indigenous peoples. >> Thank you so much, and Director Merwine is going to read our Coupeville School District Equity Statement. >> Coupeville School District is unequivocally committed to providing a safe, equitable, and inclusive working and learning community for

003all. Whether about race, religion, language, immigration status, culture, sexual orientation, gender identity, class, ability, or a combination of these, all students deserve to be respected for who they are and acknowledged for the strengths they bring to our learning community. >> Thank you so much. We'll start our meeting with our presentations, and our first presentation tonight is our Lions Club students of the last quarter. >> Uh so yeah, we have two of them here tonight, Daniel and Daniel. So we can I can brag about these. Thank you for inviting the Lions Club to participate in this acknowledgement of the outstanding students. Last night was a lot of fun. I got to see the awards and the straight A's, but these two students were were honored along with our other two students who couldn't join us tonight.

004Uh each academic quarter, two exceptional students seniors are selected by school staff as students of the quarter for their leadership, character, academic achievement, and positive contributions to their school and community. Danica Strong and Ben Price received the honor of students of the quarter for the third quarter. Danica is the daughter of Janette Backley. She's been a member of Future Farmers of America, ASB, Skills USA, and she's a four-year student-athlete in softball and basketball. And she was also the football manager this year. Despite this incredibly busy schedule, she finds time to work at Goldie's and Agua Viva, as well as volunteering with youth sports, the food bank, and community cleanup. And Danica is planning to attend college to major in dental hygiene. Ben Price is the son of Craig and Rachel Price. He's participated in competitive

005swimming, often training in Bonney Lake, which is a long drive, and qualified three times for the state meet. He's a member of National Honor Society exact board, traffic appeal, and is also an Eagle Scout. And Ben works as a lifeguard and plans to attend Whitworth College to study film making. Congratulations to each student. The seniors that couldn't attend this evening are our fourth quarter students. There's lots going on, I know. Gianna Excuse me. Gianna Nida is the daughter of Rudy and Jared Nida. She's a member of National Honor Society and has a 3.8 GPA. She's been a manager of football, track, and cross country this year, as well as participating in basketball. Her community service includes extensive volunteering at her church, and she plans to attend Western Washington University to major in urban child education.

006And Aidan O'Neal is the son of Ashley Blumen and Shawn O'Neal. He's a three-sport rough athlete playing football, basketball, and baseball. He volunteers as a youth baseball referee and part of the Captain's Club. Aidan who at Regency in Puyallup and plans attend college and become a physical therapist. So, congratulations to these four outstanding students. >> Yeah. >> I just wanted to say that I had the pleasure of listening to their speeches, and um I'm incredibly proud of both Finn and um Danica um for their adventure, just their their commitment to our community, but also um they they did really a nice job last night with the words and um where they're going for their future. Um and so, congrats to all of you. >> Yeah. >> We're so excited to be at graduation and celebrate

007with you. You're so close to the finish line, and it's an honor to celebrate um your hard work and achievements over the last 13 amazing years. So, we're excited to see you at graduation. Thanks, Robin, for honoring them. >> Yeah. >> Um our CEA didn't have any presentations tonight, so um they're not under our presentations this evening. And that moves us on to public comment. If any of our students and families would like to leave, feel free anytime. We um appreciate you being here. If you didn't have a chance to sign up for public comment, let me know. Um we have one person signed up for public comment this evening. The total time for the public comment period is 21 minutes. Each speaker has a maximum of 3 minutes. Public comment period is an opportunity

008for the board to listen to individuals on educational issues. However, the public comment is not a time for dialogue between board and public. The board will not respond to statements, questions, or challenges made during the public comment period, and there's no back and forth dialogue. Please know that our silence is neutral, neither a signal of agreement or disagreement with the speaker's remarks. And although the board will not engage in dialogue, the board chair may ask the speaker a clarifying question, or it's possible a school staff may contact the speaker to follow up on an issue later. And please remember that your words have an impact and you're legally responsible for them. We ask you to help us model for our students what a respectful and inclusive community looks and sounds like. And we have one

009um speaker tonight, and that's Emily Felt. Love to um invite you up for a library update. Yay. >> I'm not really a shouter, I guess. Thank you. I'm not a loud for a librarian, but thank you for the microphone. Good evening, Coupeville School Board members and Coupeville community members. My name is Emily Felt. I'm the Coupeville Library manager, and I am here tonight to give you a library update. You gave me 3 minutes, so I will give you three things that are happening at the library this summer. So, we are beginning our strategic planning process, which will guide the next several years at Sno-Isle Libraries. We are working with a consultant. We've done some internal work, some internal focus groups and workshops with staff, and now we are moving to external work that we hope

010will involve our community. We will be inviting folks to do focus groups, and we will also have a survey, and your input is important in in telling Sno-Isle Libraries where we should go over the next several years. Um my second update is that the library is on the ballot for a levy lid lift election on August 4th. Uh Sno-Isle Libraries is funded by property taxes. We can increase 1% every year, no matter how much property taxes go up, which means that over time the levy rate actually goes down. And so, every so often, as a normal part of funding libraries in Washington state, we come to our voters and we say, "Would you like to restore the levy to its previous rate so we can continue to offer the level of services that we currently

011are, or would you like us to make some adjustments?" So, that is the vote in front of the voters on the ballot August 4th. Um there's a lot more information on our website. I am not going to try to explain the math. Um and then my final update for you is that I'm sure many of you know we do summer reading. So, kids and teens can read 10 hours to get a free book and we are so excited that each Cougar Elementary School classes are going to come visit the library in the next 2 weeks. It's the most fun time of the year. But, what I'm really excited to tell you about is that this year summer reading's for everybody. So, adults 10 hours and get a tote bag, too. And reading to a young

012reader counts. Um listening to an audio book counts. So, I hope you will join me in celebrating summer reading this year. I think that was 3 minutes. Thank you so much for your time. Thank you. It's very exciting. Um moving on to consent agenda. Is there any item a board member wishes to remove from the consent agenda? Hearing none, I'll call for a motion. >> I'll move to approve the consent agenda as presented. >> Second. >> It's been moved and seconded to approve the consent agenda as presented. All those in favor? >> I. >> All those opposed? Motion carries. Moving on to communications and reports. We'll start with our administrator report and I'll turn it over to Superintendent Leatherwood to introduce our presenter today. >> We're going to bring out Principal Case who's going to

013talk about graduation. that with that. Sure. Welcome. >> You can Yes. >> Good evening, everyone. Okay. So, we are right at the end here with graduation and we are really pushing down to the wire. Tomorrow is our students deadline for anyone who's kind of got some last things to get um turned in for consideration towards grades. In true fashion, young people like to take risks and there we've got a few that are on that risky stage right there, but they're they're super close and we're very very hopeful that everyone will cross that finish line. Um I guess I'm not explaining it well. So happened to me last time. >> You're okay. Okay. >> All right, so the current data that we have for graduate we have a total of 49 students who are who will

014be walking out of our 53 students who will be graduating this year, which puts puts us at the 92.4%. We have four not walking by choice. We have two of those students are coming from our COA programming as well as three students coming from ALE. Those final determinations will be made on June 1st, which is next Monday. So I will have our numbers for you then. I will also be able to share with you at our next meeting locations of sorry, next steps for where students have made their decisions turned up in their next up. >> And you you mean out of the 49 two are from COA and three are from ALE, not out of the ones not walking. >> Correct. Yes. >> From 53 to 49. >> Sorry? >> Of the four that

015aren't walking, the reason we're going from 53 to 49. >> Correct. Yes. >> Then technically 100%? >> That's where that yes, we're shooting for 100%. Yes. Right now we're at 100%. >> Choosing not to walk, we're at 100%. >> Correct. Yes, that's just the percentage of students walking. So I'm I'm very hopeful and 100% graduating. 92.4% walk. >> Are the COA and ALE students in the 53? >> Uh, they are within 53. Um, I do want to highlight our scholarship and um, awards evening last night uh, because that was such a such a success. Um, it's my first opportunity to see um, just the volume of our community, what our community does for our students and and what a great celebration it was for the achievements of all of our seniors this year. Um, so

016I wanted to run down some of the the highlights of of that evening in terms of the scholarships that were awarded. We had 264 scholarship applications that came forward um, and we had 79 recipients. Some of those double and triple and quadruple um, recipients which was which was wonderful. Um, we had a total of 33 donors uh, or and or organizations who provided um, I think it was a total of 79 actual scholarships. Um, the uh, amount in scholarships that was awarded last evening was $181,000. It was incredible. Um, and um, in talking with students uh, today to just um, the amount of um, gratitude that they have for these immense gifts was just it was really powerful and it was very impressive. Um, so our announcement our our recipients were announced last night um,

017at our award show and um, I just wanted to take a moment to There we go. Oops. Oh gosh. Um, to um, offer a heartfelt thanks to all of our donors and we did so last evening, but it just doesn't seem like enough. Um, if you were there you would have seen um, many many many uh, very caring and generous individuals sitting on that stage. Some of them included here in this room, um, offering just the world to our kids. And so, I think it was very powerful for our kids in the audience to see all of those individuals who were there to support them in their next steps. Um, and it was very touching, um, as a new person to Coupal as well. So, Coupal community really steps up for their kids and supports

018them and not just for a year or two, but ongoing. And ongoing. So, it was really great to see that. Um, couple of things I want to highlight too as we wrap up the year for, particularly for seniors, um, but some high school in other areas, too. Um, we had our prom, which was a a great success. Um, we have, uh, our students have all received their caps and gowns and packages for, um, for graduation. Uh, I'm a I'm aware that there are some senior pranks, um, that are happening. They have not happened yet. Um, thankfully, they've run some of those ideas by me so far. I'm I'm nervous, but I think we'll be okay. Um, they, uh, we've got we've had a couple senior skip days, um, day. It was supposed to be a

019day and then turned into days. Um, where we wanted some students to not miss out on some of their, uh, ability to participate in state tournament. So, there was a little bit of flexibility there. Um, and in that, uh, vein, we have had, um, some some of our teams enjoy state, uh, tournaments and, um, so, we had fast pitch and tennis last week. And then, of course, track just took off. Um, one I did not, uh, mention is we have, and it's not our senior, but in uh, high school student, um, will be headed to nationals, um, for SkillsUSA, as well. Just took off today. And that will be Betty. Um, upcoming senior events, uh, just to let you know about. We've got next Monday, we have high school fling, uh which I'll talk about

020in just a minute. We've got the girl senior Chromebook check-in. Um so, all of those Chromebooks are coming in. We've asked everyone to take those stickers off and get everything prepared. Um our last day for seniors is next Wednesday, is that June 3rd? Um Uh and so, that's their last uh day of school. On the 5th, on the Friday, we will have a practice graduation. We will do our um senior walk. Uh we will also um I guess I shouldn't have said senior breakfast. We should We will have a um barbecue that will be happening. Actually, no, there is a senior breakfast that day, I'm sorry. Um I'm still learning as well. And then, of course, we've got um commencement at 1:00 on Saturday, June 6th. That evening will also have the senior lock-in. That's

021been a tradition as well. Uh for spring fling, just to back up a little bit on Monday, um high school students, in addition to seniors, will get to enjoy yearbook distribution. I've had a sneak peek and it is amazing. So, I'm I'm sure the kids will really love it. Um It's It's a great theme and they've done a tremendous job led by Miss Shea. Um We We've got some guest the teacher Kahoots going on, activities, and other games. We have our top gun assembly with um games as well uh for people to participate in. We'll have a senior honors assembly. Uh we'll uh have barbecue lunch for everybody, and then we'll um finish up with a splash of senior fundraiser, which is hosted by our ASB. Um before I um wrap up for now, um

022I just do also want to say a huge thank you to Carissa Camejo, um our registrar, who just did a phenomenal job organizing our um scholarship and awards evening last night. This is um her first try at everything. Um she's learning everything as well, and she just took it on. She organized it wonderfully. Everything was put together. A tremendous amount of work and effort went into that and I just really want to publicly acknowledge her for all that she's managed this year, but particularly that making it such a great event for our families. >> Huge improvement. Wonderful. Good. >> Are there any questions? >> No, we're excited. >> Thank you. >> Thanks. >> All right. We're going to call up John Beck. And he's going to go over ADA compliance for this year. We'll talk

023a little bit about the facilities and um what what we have currently, what we are looking at potentially for the future as far as ADA. >> Yes, it's it's more of a report about where the district stands. Um the ADA compliance because it's it's pretty robust process and it's as we dug into it, it's it's there's a lot that we have to look forward to doing in the future building our clients. Um so we do have a policy that's in place that kind of encompasses the ADA policy 22162E. Some of the framework it talks about our facility that are pre-1977 there's a front of facility requirements for ADA. And anything after 1977 uh specifically alterations. We do any changes to our buildings, it requires us to be in compliance with ADA as well as anytime

024you do any construction, you have to also apply. And that's not only just uh building construction, it's also grounds construction. So if you're doing any sidewalks, you have to start doing uh curbs. A lot of them are about eating plants, which are always, you know, things we need to be thinking about in in the inner if we're going to be doing any changes, that's some of the things we want to have in mind. Also, program accessibility program access and flexibility. And then maximum extent feasible. So, when we do any retrofits, we want to make sure we always go as as far as we can with our ADA compliance. If it's something we can do, we want to make sure we not sitting in any of our plans going forward. It's not working right. No. Some

025of the construction requirements, there's federal requirements such as the ADA Title public school regardless of size must ensure program and access feasible access for ADA. That's not just for facilities, that's also other programs, that's educational programs. So, that's a large encompassing requirement that the whole district has to comply with. I know Shannon works with that quite a bit on the educational side and we're making sure we look at this on the construction side. It's one of the things that when we're doing the DOD grants, we've already discussed that building our standards with the doors, make sure we have ADA closures. If we have to replace a door, we'll put ADA hardware on those so that we can be more compliant as we move forward. The 2010 ADA standard and design was adopted by Washington. It

026includes ramps, door widths, restroom grab bars, elevator access, accessible routes and parking and playground accessibility. Some of those are ones that we we need to make sure we adopt in our plans. I know as we look at elementary schools, that is definitely one of those things that will be fully compliant with any new construction that will be 100% compliant with that. And then OSPI they have some state enforcement through SCAP. They they have some grants and funding that we can apply for to uh continue to go down these. Um, they have an 80 equal access grant, minimum is $10,000, and then the maximum is $150,000. You can do one grant per district in the next 3-year period. We have not applied for this one, but we're we're in between grant cycles right now. So, when

027the application comes up next time, we'll definitely apply for some of these upgrades that we have. So, it looks um there's also 5 million in legislation that's been adopted for the 2025 to 2027 by ADM. So, as a 2026-2027 comes up, we'll apply for uh some of the grant funding, too. Move forward with those projects. It's not really working. It just doesn't like me today. Uh some of the 2010 requirements, we got ramps. Um, one of the things that uh you know, when we built the high school there, they had to redo the ramp that goes between uh the library between the old middle between middle school and high school because it was too steep. Uh that's one of the requirements they really look at are your ramps have to be a minimum of 1

028to 12 slope, which is very minimal so that you can go up or down them. One of the things that we have right now that we've identified at our school is in order to get into the 188 room we have is right by the library, you have to go in the building through the main office door, down a ramp, up another ramp to get into that room. So, that's one of our doors we've highlighted outside there so they can have easier access right into the room at grade level. Uh doorways have to be a minimum of 32-in clear width uh for maneuvering and uh lever push handles so that um people with disabilities can get through those. Uh 5-ft turning radius within the bathrooms, you have to apply and install with a 5-ft circle for

029turning so you can uh be able to get in. Uh we only have one bathroom in the high school middle school that is actually in compliance with that. Grab bars have to be 33 to 36 in high, and 188 accessible stall and sink is required per new bath. So, if you're building a school today, every bathroom has to have one ADA stall in it, whether it's a men's or women's, they have to both have an ADA stall, which is which is a good thing. Uh routes, you have to have accessible paths from parking spaces to every public entrance and program areas. Uh I was working with the transportation director Rob, and one of the things we have is a path between middle school over in the parking lot. There was no There was a sidewalk,

030but really no, you know, clear path between there. But, we have no ADA curbs or accessibility going from the school over to there. And they're they're experiencing issues because we have students with disabilities in the buses. So, that's one of the areas that'll be a high priority for us to fix, do some type of an ADA curb in that in the bus lane out here, so that we can access the buses is the biggest thing. And then the next area we need to extend it out into the parking lot area. And then playground accessibility. Accessible ground surfaces, transfer points to equipment, accessible routes in the area. One of our elementary playground area has wood chips and a big rubber barrier around it. Very difficult to access with you have disabilities. So, those are things that

031in the new elementary design, those will be solved. Uh new construction again has to be fully compliant with 2010 standard, which we have right here. You also have to apply if you do major remodel on an area, you also have to bring those areas back to the current standard of 2010 as well. So, if you're doing over 20%, you have to make sure you're doing your remodels to those areas for Um programs viewed as a whole must be accessible. Older buildings don't have to be fully retrofitted, but the standard must provide accessible alternatives to relocate programs. So, as we go forward, any construction we bring, modifications, we'll always make sure to keep in mind our ADA accessible. Um elementary school, kind of just a real quick briefing for the schools themselves. It's pre-1977, the majority

032of the building is, so it's outside of requirements, it's exempt from the standards. However, we do have student students with disabilities, so we try to make sure anytime we do anything we can accommodate for those. Um it has no ADA openers installed. That's one of the things that we're going to as we go forward um we're going to see if we can budget for those as we go forward at least make some doors um that are commonly used for those resources ADA accessible. Uh it has limited ADA bathroom availability. Uh and then multiple surfaces are uneven, so walking around building and gates and stuff that make it difficult for uh traveling. You know, the task force Mhm. identified member of the task force the citizen identified some of those areas that used to elementary school

033particularly were very difficult for them to access. And the playground again uh majority of equipment is not ADA accessible. Middle school um we do have elevator access. However, elevator access is controlled by key. It's limited. You have to have a staff member with you and key it in to that. Uh there are options as we look into going forward we can make sure we have those students that have disabilities. It's not just uh mobility impaired, but students that have crutches if they're you know, you have a an injury that requires you to uh have some mobility impaired. We need to make sure we accommodate for them as well. They need to have access to the elevator. It needs to be unrestricted access. So, if they have to go up or down, they don't have to

034be up with it during class periods. Um door openers so we have one single ADA door opener. However, it's typically turned off because of our our lockdown procedures we don't have a way to make that automatic unlock the door and open that. And we're we're going to look at changing that and do that our DOT grant. We'll electrify that door so we can make it automated door. And then restrooms limited we have one restroom between the two facilities. And uh site access we have no um ADA accessibility bus line itself that it built. And the building is not exempt it's new enough that it's not exempt. And then the high school again it has elevator access, but it's restricted to key access. We have a lot of problems with the keys, so we're looking at

035some some solutions to that going forward. Uh door openers, we have one single ADA door in that school, and again, it's the same way, it's turned off because typically the door the door is not interfaced in with the automatic opening. So, uh we'll look at doing some modification line going forward. And the restrooms, we have the one ADA shared bathroom between the middle school. And then, uh there's no again, no ADA for the bus but it's a common bus pickup area for both the high school and middle school, so it's it has that problem of not ADA compliant. Um our workaround the ADA curb right now is the little bus for now is going to go to the basketball court um and the paved basketball court's going to turn in there and pick up the

036student there there and then pull back out. So, we have a workaround this but it's it's getting out of the bus lane, it's something it's a change, so we want to make sure we're getting out of the bus lane. Um and then middle school gym athletic complexes um neither of them are exempt because they were remodeling and meet the requirement. Uh the gym complex has one ADA door. Uh however, it does not automatically unlock and open with the building security, it doesn't work. It's it's disabled, so we'll look at working on those and tying in the system going forward. Uh it has limited ADA bathroom, but it does have better access than some of the areas, but it doesn't have that big 5-ft circle that's required. And there's no uh curb or ramp the backside

037of the building. Uh the buses drop them off back at the back. There's no curb or access from inside. If you're out by the tennis courts, we you don't have access in. The athletic complex complexes themselves, there is no um all the surfaces are are very rocky. They're grass, rock, gravel, so they're very difficult for those uh in you're in a wheelchair or using a walker or anything, they're very difficult to access those in or even if you're on a crutch because of the surfaces are a lot of times they're not a hard surface. Um high school football, soccer fields, and the complex at the uh track, those are inviting to have ADA that needed a ramp line in that area needs to comply. So, yeah. So, some of the next steps is to refresh

038our facility refresh our facility assessment. And then we need to update the transition plan. Come up with a plan, how can we start transitioning these areas to be compliant? Can we create a list? The elementary school, you know, it's it's a high priority. However, we're we're working on full-blown new school that will that will resolve all those issues up there. We still have the NBR to consider, so we'll make sure those are encompassed in whatever we do for the school, those get encompassed into the plan for that. Um, as well as uh coming up with the plan for the high school, middle school, the other complexes. And then make sure we have that plan and get it adopted and bring to the board and start using that for grants implementation. So, we'll start applying for

039grants, taking our plan, and as funding becomes available, start applying for grants and make sure that we we can utilize the funds that are available there. And then um OSBI does have their ADA equal access to that, so we'll make sure we apply that as well. We can do some modernization grants that are available. Some of those modernization grants can be used for the door access as well. Any questions? >> You you kind of talked a lot about like inside the school buildings, but what about like parking? Is that Is that part of compliance for buildings? I mean, I know we have a lot of community members. Do Do we meet that? >> Our parking actually does. Our parking They did the parking parking out front here and over at the the gym, those do

040meet the handicap requirements. As well as up at the NBR, there's some handicap spaces. Uh we do have some curbs. The bigger area over here where uh buses go, that area doesn't meet compliance. But we we that's one of the areas we identified that we'll have to develop a plan to adopt to address that one going forward. >> Well, this is great. And as you mentioned, we did we do have community members and students, and it's really important for them to have access, and it I appreciate you giving it attention, and it needs a plan, so I appreciate that. Thank you. >> Thank you. >> Yeah. John, I just wanted to thank you for your um your sort of your attitude and mindset on this, that this needs to happen, so we need to make

041a plan, and then we need to find the resources to meet that plan. And that's like the positive, optimistic, forward-thinking way that we're going to grow our schools. I love it. >> Yeah. >> Thank you. >> The nice thing is there's a lot of other grants out there that we can kind of dovetail into this. We have the security grants that that are that come on a regular basis that, you know, as we look at electrifying doors for the lockdown stuff, we can tie that into the the ADA hardware, so that we can now electrify that panic, you know, the push bar now, the crash bar on automatically retracts, so we can And so now you can use that part of the ADA. Uh so now the door can become automated, so you can push

042You can either proximity push the button, or you know, pass by it, and it will actually pull that bar in, and then the ADA hardware can open the door. That's our limiting factor right now is we have the hardware above, but we don't have anything that brings that crash bar in and unlocks the door. So, they have to manually turn the power on, open the door, and then push the button to hold it open. So, there are ways to automate it. Uh we've worked with some of our state our um the Verkada reps around here have actually worked with some of the installers, and they've done it all the time, you know, at various schools throughout the area, so they're very linked time the access control with ADA hardware. So, we'll definitely But that's a

043security grant, and also some of the modernization grants can all tie into that in as well as the ADA ones. We're able to adjust the ADA curves and some of those other features. >> Awesome. I'm excited to start with the plan. It'll be amazing. >> I know that this is ADA granted. I was curious, is there anything at all in this survey about lighting, safety lighting outside? >> Yes. Um we're actually right in the process right now. We We just We received a grant from um OSPI for doing our energy assessment and indoor air quality assessment. Part of the energy assessment, they go through a little bit of the lighting and it's all encompassing. Um we've also worked with the health department. Um she's actually her position's being eliminated July. She just found out last

044week, but uh the health department does also they do light monitoring as well and work with PSE to look at doing some They're going to come out and do some assessments with us and we would we'll qualify for some of the areas that don't have LED lighting. We can We can look at replacing some of those. And part of the problem we're running into is it's one thing to just put an LED bulb in a fixture like these. Um they're not designed for LED lamp. When you look at the way the light is dispersed off of it, an LED just is is just a flat straight down. Well, a lot of the fixtures that we're putting them in needed the 360° lighting to bounce it around and provide adequate lighting. So, we're hopefully we can

045get some grants to do some some tra- whole new fixtures that will that will provide better lighting in the end. That that helps across the board, too, as well as also making sure we have some of those exit paths stay lit. >> That's one I'm also concerned about, getting to the parking lot. >> Yeah. I went by here the other night. Um you know, it was dark and and this whole area is below. So, the lights are all on outside. But elementary school is a little different. It's darker up there. But the high school this this area, the lights were all the parking lots were well lit. I don't know if it's a change. Um maybe But we're also looking at with the energy audit, Siemens is going to come in and look at our

046our control systems. You know, a lot of the lights are controlled by the Siemens uh equipment and then we'll have them make sure that the timing is is accurate, so they're turning on when they're supposed to and turning off when they're supposed to. >> Good. Thank you. So I appreciate your work. Thank you. Do you have any other questions? Thank you. >> I I just tried. I can I have a direct line of sight to the box, so I want to see if maybe it will work for me. Am I not right? And we'll move on to our business manager report from Ms. Stacy Watson. >> Yes. Um I just want to start I don't believe that there is a slide uh uh uh I don't believe there is a slide for activity fees, uh

047but I did just want to state that uh we are renewing our activity fees for the 2026-2027 school year. They have not changed with the exception of breakfast has gone up by 5 cents from 225 to 230. And lunch is going up by 15 cents from 385 to $4. Um and that is in along state requirements essentially to increase those to uh a certain minimum, so. >> And just to reiterate Vybz in um the business manager report versus approval is our policy gives authority to the superintendent to set the fees, but asks in the policy that those are reported on annually. So, that's why it's not getting approved tonight that we're hearing about it, so. Thank you. >> Sure. Yes. Okay, let's see. Oh, look at that. Look at that. Uh I just would like

048to remind everyone of our strategic plan, our vision to prepare students for their future, every student um to prove our mission is to provide an educational foundation that allows every student to reach their potential. I love that 100% graduation rate and it means we're on target with our mission. And then our pillars and the way we do that, managing resources effectively, connecting with family and community, promoting student and staff well-being, ensuring excellent instruction, and empowering students. All right. Okay, I want to start us off with enrollment for May. Uh so here are our numbers here in May and I've changed a lot of these slides over the last few months. I'm trying to kind of find a happy what looks good for people and so uh any if there's something that you're not seeing or

049you want to see it in a different format, maybe just shoot me an email and let me know. Uh but our enrollment right now for May our total through K through 12 was 859. We budgeted of course 954, so we're at about 90% there for what we planned for originally uh at the beginning of the year or really at this time last year. Um however, uh our ALA program is considerably higher than what we budgeted 27 people there, so a big jump in percentage as is uh not not higher, but uh meet increasing is open door and JDC 45 students there and then uh TK is up to six students, so that other enrollment is about 92%. at 78. Um in previous reports we've included running start in this total, but Director Merwine pointed out

050that actually when students go to running start they're for the most part stepping away, not entirely, but partially stepping away from our school and going elsewhere. So I actually subtracted them from the total this time. Uh we do have a number of students 20 going through running start and so total enrolled with that number subtracted is 917 students for May. Oh, now I'm just getting excited about this. Okay, so here is our enrollment. Again, this is another graph. This is a logarithmic graph uh a graph that shows a trend logarithmically um meaning it's not a linear trend, but the reason I did this um so this is not number for number, but I wanted to show in the middle there the ALE and the CO age ADC numbers just to show the increase on that.

051You can see our budget and our basic enrollment is pretty steady. I mean we have little dips and various things, but the trend is that it's not there's not huge decreases or increases in that for this fiscal year from where we started the year until now. However, the big changes in enrollment have been in ALE and CO. So that's just a trend I want to look for in the future like where where are students shifting and moving? How what do these trends look like? And so that was the purpose of this particular graph is to just sort of highlight the fact that those are the ones that are on the move. >> So these are years? >> No, this is one year. This is one year and they're months. >> Oh, okay. >> It's just

052this year. Yeah, this is these are the the different so the budget is the dark gray and then basic education is in the red and then ALE is the light gray, CO is the blue and then transition to kindergarten is the yellow. And so that's what I'm saying if you're looking at the months of this year, the trend is from when we started the school year, we haven't seen huge changes in enrollment in our basic education or in transition to kindergarten. The numbers have fluctuated slightly. Where we've seen the big changes are in our ALE programs growing as well as CO is growing. So but I would do want to remind you because this is logarithmic, these are not actual numbers which may be the point of this graph is to show you trends. So

053pay less attention to the bars and more attention to the little lines that are increasing. Essentially. I don't know if it's helpful or not. You can give me a thumbs up or thumbs down there for that. Um choice transfers, I'm trying to keep you updated on this. So, as of May 21st so far this year, we have a total gain of 22 students. Just as a point of reference, last year and that's not this point last year, this is a total loss last year of 19 students. So, I can't do point in time last year compared to point in time this year. We don't have that data yet. We will have that moving forward for next year, but right now I just have the total number for last year, which at the end of I'm

054sorry. >> You mean You mean this >> I mean this year. I mean this year. I apologize. Yes, I mean this year and next year. This year, we have a total loss of 19 students and those choice transfers are done. So, that's our ending number is 19 students. Next year, so far currently as of May 21st, we have a gain of 22 students. And just to see kind of where students are going, um Oak Harbor, South Whidbey, online. We had a big jump going to Home Connection. I think last month we were at like eight and now we're at 43. So, a lot of choice transfers right now are when they're coming in. This is the time where they're really Yeah. So, we saw a big We saw a big change. We're still at a

055gain, which is great, and but we did see a large number go to Home Connection just in the last month. So, that's just giving a kind of a picture of what that looks like there. >> What processes are that we get this count the next year? How do we get those numbers to show the gain of 22 students? >> I pull a report from ESD and it just shows me every student that's leaving and every student that's coming in and then I just calculate where they're going and >> Is something to ESD for it for next year? >> It's through OSPI. It's through our ESD. >> that happens in the portal. >> Yeah. >> I was just curious where the numbers come from. >> Yeah. Yeah. It It comes from there. So, I can pull

056it at any point in time. Right now I'm just doing monthly reports. Because we didn't do monthly pulls on it last year, I can't I can't or this year. I say last year, but this year until I started we weren't pulling this every month. So, I don't have comparable data month by month. But, if I continue to pull it every month, we will have that going forward. >> So, >> Yeah. >> like 103 leaving. Are they all here now and they're going to be gone next year or are we counting the ones that are already not here? >> Many of them >> leaving, but a lot of them >> of them are already not here. So, these are these are existing a lot of them are existing already choice transfers that we we looked at

057um like we looked at beginning of this year, how many were leaving versus how many were coming to us and we had 200 and some leaving us and 200 and some coming to us um total of 19 loss for this year. This year we're looking at so far, we have 125 le- entering and 103 leaving. So, we are not we're not at the over the 200 like we were um for this current year. >> Was it this calendar >> This calendar year, school year? >> This school year. >> School year. >> Um so, 2026-2027 school year so far cuz it's still that's >> It's still open. >> 125 are entering, 103 leaving. We're not to the 200 mark on either end. Um we'll still see those continue to come in through September. And so, you'll

058see month by month where we're at. But, right now we're at a gain. We're right currently in this school year at a loss. >> You said this school year but since 2026-2027 >> 2025-2026 is the loss. It's the one above that. That's this year. >> I think I don't understand how you can count next month. >> I'll get to that. >> Do we feel like this is actionable? >> I think it's a good I think it's a good trend to watch and ask why. I That's something where when I'm looking at numbers, I want to I know I want to know why. And so, if we see for example that jump from eight students to 43 going to Home Connection, I'm new here. So, I don't know well, is that the regular trend every year

059that in May people decide they're going to move to home connection or this is when they're going to I don't know. But from my perspective, I want to watch it. I want to see what the trends are and I want to know it might be, it might not be, it might just be interesting information. For me, I don't know yet. And so I want to keep watching it and see. What's nice for us that we can't share with the board is we can compare as well. So we can see how many are current, like like Director Morain said, and how many are new transfers. And are we seeing more leaving currently? These are mostly existing um incoming and outgoing transfers. We tend to see new ones sometime in August, September, um because that's when they're

060making that the final decision on whether they're going to transfer in or out if they're new. Right now we get typically the ones that are reoccurring because they get a reminder to do this this time of year. Yeah, that. Okay. Uh we're going to move on to our April financials. I think you were working with me before. Ha, okay. Um I'm happy to uh present here that April was a great month. In fact, our best month in the last 4 years. Uh 2.592 million in dollars in revenue. So a really good month. We met our March target. Basically, March for the point in the year we should be at 67%. We were at 67.8. We hadn't been at that point yet and now we are meeting our target. Um we expected this. April is when

061property taxes are paid, so we always expect the big bump, but it was a good nice healthy bump. So um I don't know have a whole lot more to say about that. That That was property taxes coming in. Uh this is a graph. Now, this is not log with This is a linear graph, again. These are actual numbers. And our numbers for this year are the line. And so, this is you can see the the year, the months down below. The years are the various color and the line is this current year. And so, you can see we're just peaking up above last year uh 24-25 for the month of April. And our trending line is in yellow with that increase in revenue. So, that all looks good. That's as as as expected. Next month

062and in June are going to be the two that we're really going to want to watch. Ideally, the goal is at the end of the year I want to see that trend line again still trending upward throughout the year and and coming out in a positive. So, April was great. Um we exceeded expectations. Uh it just means we're going in the right direction for this month. So, that's always good news. Now, onto expenditures. We also had an increase expenditures. It was also a high month for expenditures. I think the highest that we've had for the month of April, similarly. However, costs have gone up this year in all areas, fuel, electricity, and everywhere. Everybody knows costs have gone up. So, uh nothing other than our our power costs continue to be high, although they I

063shouldn't say they continue to be high. These April this April expenditures uh would be March power bills. So, they were still a little higher. They are coming down. Um but there's nothing out of the ordinary here. We did have a few individuals on administrative leave who were paid through April, who in May uh will no longer be being paid. And so, that will decrease uh some of our expenses as well. But, target is 69. We're a little high of our March target of 67% uh and so that's where we land there. If we look at expenses, the same thing on a linear graph, this is uh we are high uh higher than previous years if we look at that in line 25 26. However, the trend line, the yellow, is not uh increasing in the

064same way that is the revenue is, which is good news cuz we don't want that to increase. There is a slight increase there, but I feel like it's keeping in line in general with cost of living and increases in expenditures in the world we live in today. No. There. There we go. Here's our balance sheet by fund. I realize this is small. Uh I part of this is there was a request of the month by month which to get all that data on sheet is a little difficult, but each uh the top first four rows are the general fund followed by the capital projects as we go down. The various our five funds are listed in different colors. The far right column is where we are in April, so you can see we're 1.675 million

065in our fund balance in April, which is great. That's the highest other than October, the highest that it's been for this year so that we needed that that which is good news. Uh capital projects uh is increasing, debt service fund, everything else is is kind of chugging along nicely. There's some investments there. I did with the property tax revenue that we received in April, I did move some funds to be invested even if it's just for the month. I moved a chunk of money into investments to increase our investments just for the month to get some interest on that. Potentially in May and June we'll pull that back out again if we need it, but I'm trying to maximize our funds as much as possible. So, I'm I'm going to be doing more frequent fund

066transfer transfers into investments when the fund balance is up. I'm going to try to shift as much as that as possible to maximize any kind of interest we can make on that and then I basically I need 3 days to move the money back and forth. So, I'm trying to do that as much as possible. So, I did do that in April as soon as we received that money, I moved a chunk to be invested and then if we need it, we'll pull it back out. >> I would I my request of this particular balance sheet by fund and I get the complications of five >> Mhm. >> So, this is why I'm saying this because maybe I'm the only one, but I find it tricky, you know, our role is to monitor the budget

067and I find it tricky with only assets and liabilities instead of revenues and expenditures to see what money is going in and out. So, I can see the balance, but I don't know what's gone in and out and I can't monitor that against the budget. >> Right. So, I don't know if anyone else >> would would like revenue expenditure or that's just >> Well, so >> Yes. >> So, there I'll come to the next one. >> Okay. >> We'll look at that. I was going to say the budget status report is >> This is the This is the money going in and out. Is this what >> Yeah, but this is general fund. I want to see the other >> to see money going in and out for all funds? >> Yes. >> I see.

068Okay, let me write that down. So, So, you want a budget status. Now, for all five funds. Okay. >> I think that might be what's in the black as well. That was super. >> The budget status for all five funds. Great. Yeah, that's easy enough to do. It'll be more slides, but that's not a problem. And even if they're not in the presentation packet, as long as they're in that something they can see. Yeah, that would be great. >> Okay. >> Sure. I was going to say traditionally a balance sheet does not include a budget. A a balance sheet does include just the assets and liabilities and equity. So, this is the typical list the budget status here is the report that you'll have, but yes, you are correct. This is only the uh the

069general fund. So, I can certainly do that for the other ones. Most of the other the ASB has some money going in and out. Uh capital projects certainly next year will start to have money moving much more in and out. Uh the other two are are just making interest at this point. But, uh so, that's that's my quick that's my money going in and out. >> bus, but that hasn't been paid. >> That has not yet been paid for. So, right now those funds are still in transportation and still making a little bit of interest. So, that hasn't dropped yet. Okay. So, that puts our ending fund balance at 1.68 million there, and I will there'll be some more slides that uh show the we'll get to those here in just a minute where we

070are with our fund balance. Uh this is uh one of you had requested these particular graphs that just kind of show where we are with payroll and then total expenditures. Payroll with encumbrances we're just under we're at 93%. Total expenditures all uh with encumbrances we're at 97%. I project that we will go over uh our total expenditures by the end of this fiscal year. Um payroll we're hoping to come in about right on track. So, >> If you had to guess, and I'm sorry if I'm putting you on the spot, um do you think that the extra capacity in payroll is because of budgeted room for things like sub costs that maybe didn't get spent, or do you think it's because of contracts that are actually truncated? So, they're they're not yet encumbered. >> Because

071they're in M socks, isn't it? >> No, it would be the opposite. I don't feel like I can guess. I mean, I I have not I did not look at the original the original costs versus the original budget because I came in mid-year. So, I can't say for certain on that, but my instinct would be some contracts that have been truncated have certainly helped. >> Okay. >> Yeah. I I mean, I I could not discount that that's been a help to to decrease our expenses. Okay. Particularly with payroll, yeah. Uh okay. Uh expenses by object, just to give you kind of a rough summary here. Uh in fact, you there's here's a really good example of that. Certificated salaries is at 5.5 this year. Last year, it was at 5.8. So, right there, it's down.

072Uh classified salaries higher. Uh benefits are scosh higher, about the same. Our services continue to be high. That is a lot of our special ed which we've had to contract out. Uh so, we're increasing in that. Supplies, again, that includes supplies includes utilities and various other things. Those are high just because of the time we're living in. Um everything else is fairly minimal. So, 69.5, again, that goal is 67. So, we're high, but we're watching it like hawks. Here's our cash flow. This um so, starting off, we're the brown the brown lines at the top. You can see we were we kind of bucked the trend from previous years, and we were a little bit on a downward uh downward cycle in January and February because of enrollment, because we budgeted for that higher enrollment,

073and then it didn't come in, and so the the starts to take that money back in January, and that's why it trended downward. The nice thing about April is we've done that nice big pop up to match last year with the tax coming in. So, it is a positive picture. The hope is that we continue on that same trend and we don't do a bigger dip in May and June. And I do feel like we're we are potentially going to have some savings there in the next couple of months. Um Fund balance. This is the one I can't see. Does it say 8.7? I think it is 8.7. So, we're above our 6%, which is great. We love to see that. Probably going to take another dip in May and June. Most likely going to

074follow those same trends. But again, if we even out with the previous years, with the drop of enrollment, that will be a great win to to come and match there. So, that looks good. Uh I don't know if you recall, I believe last month we had uh the number of days of unreserved fund balance was six. Now we're back to 30. So, that feels a lot better than six. Again, April's a good month. We're really just going to watch how these next few months play out. Um >> kind of supports the discussion around the average >> the rolling average Right. >> The variability in that number is pretty substantial. >> Yeah. Yeah. Absolutely. >> I should have gotten some. >> Right. Um I wanted to give you a budget recap and a timeline. I understand

075that we have made a lot of changes. I came in I think I attended my first meeting in February when Mr. Pullman presented uh his budget uh projections and enrollment projections. And then since then, we've kind of just been paying attention every cycle, every workshop, every board meeting, and made changes. So, I wanted to do a recap of where we were and where we are and how we got to where we are right now for the board, for the public, for anybody who wants to kind of have a recap on that, and then what the next steps are, just so everybody knows where we are in that process. Um Okay, so this was starting in February, uh these were our enrollment numbers. Our average, I'm going to pull this up over here just cuz it's

076difficult you know to see, so let me just pull this up. Our Let's see here. Put it up here and it will be even easier. There we go. Our average estimated enrollment at the time in February was at about 884 students. That's the bottom, the red column there, the bottom total there. We were looking at an average about 884. Uh this was in February, this is when Mr. Pullman started putting things together. And so, at that time uh he had actually there's a there's a report here that's not on here because these this was a this is a calculated report that he had given me that uh these numbers actually change each time enrollment changes each month. They calculate a little differently. So, the number that he had given me that he based things on

077was he he recommended the most conservative cohort, which was a one-year cohort, and at that point that number was 838 students. By the time I did this report, this was the March 12th board meeting, it had gone up to 840 at the one-year cohort mark. When we came to that meeting, we kind of uh highlighted a couple of scenarios. We said, "Well, we could be the least conservative and just go with the straight rollover that would put us at 894. We could be the most conservative and go with that one-year cohort with it which at that point in March was 840, or we could kind of do a middle ground at 876." And we had some discussion about that, and this is what we presented with those three numbers. The top one at 840, the

078bottom one at 894, so most conservative, most liberal, and then on the right in the purple was kind of like, here's right in the middle, Goldilocks, 876. And the deficit that we would need to make up if we anticipated that 876 number for enrollment. Again, with the average that at that point was about 884, so we were looking at a another drop of about eight students to be averaged. So, we did that in March. But after some board discussions in that meeting and other meeting, there was kind of a determination that maybe that was not conservative enough. So, when we got to April when we got to March's enrollment, this is the April meeting, that number on the right in the red dropped by about three students. So, we went from 884 to 881, which

079is typical, I understand enrollment kind of drops from here till the end of the year. So, it started to drop a little bit, so we looked again, crunched numbers again. Um oh, I changed it on my end, not yours. Uh I highlighted this was that same screen, and I highlighted what we'd shown the previous board meeting with which are those light yellow numbers. But then at this meeting, the board had discussed and said they felt a little more comfortable with kind of a a more conservative more conservative middle number, which is that three-year weighted number, which was the 66 highlighted in the brighter yellow. And so, once again, I kind of did some scenarios. If we did most conservative at 840, if we did the previous recommendation that we had come with, which was the

080876, and then the new kind of recommendation at 866, put us at a deficit of about 723, which was more conservative than our original recommendation, but still not as conservative as that first recommendation. So, again, that was the adjustment in April. Uh then we came into April's second meeting, I believe, and we had again by that point we had April enrollment numbers. We had another drop. We went from 881 to 879. That was expected, not any big change there, but the enrollment was down just a little bit averaging down. Um and at this point we had to start to make some decisions for a modified education plan. Um There we go. And so, this is when Superintendent Leatherwood put together both in the workshop in April, as well as in the final April meeting, put

081together a presentation to say, "Okay, this is what we're looking at starting with this year, the fact that our enrollment was down, we already were having a $750,000 shortfall in our fund balance that somehow we had to make up. So, even if nothing changed, we're going to be that much further in the hole." So, she put this together then, and then was looking at um with that kind of second number, that three-year weighted average coming around a 950 No, I apologize. Hang on a minute. That's not accurate. Let me go forward one more slide and we'll get that. No, I'm going to go back. No, I can't go back. Mike can make it go back though. He's fabulous. Uh when we started looking again and seeing the numbers and seeing the shortfall, we then myself

082and Superintendent Leatherwood started looking at numbers said, "Maybe we do in fact need to be more conservative. It's hard to tell. The numbers are declining. Uh we did not want to end up in a position where we were going to have to be in a binding condition conditions. We were we have been watching many districts go into binding conditions. I just went to a WASBO conference and they I think they said there were three last year and there were almost 12 this year. I mean several several districts are facing this. And so we thought, well, better to err on the conservative and not go into binding conditions than to go the other way and then be stuck. So, we went a little more conservative than the previous board meeting. Again, I I think I crunched

083numbers daily. Like, what if we do this? What if we do this? What if we do this? What if And and so each meeting we had we were presenting kind of new scenarios. By the time we got to this meeting we were we were definitely being conservative. Uh we were recognizing we had to make up last year's shortfall plus anticipating a 950,000 shortfall for next year. And so with that we presented a plan uh a potential modified education plan to the board uh and we this went up to 1.1 million and we recommended not uh this would have included uh having two teachers, excuse me, one two teachers through uh attrition or retirement, one teacher not continuing uh two additional teachers being riffed uh riffing a special education teacher, riffing three para uh not riffing

084but laying off three paraeducators, 45-minute reductions for paraeducators, clerical, food service, as well as 5% um MSO cuts. So, and this was painstaking to look at costs and how to do things. Um we heard a lot of opinions in that meeting. We took them all very seriously. Obviously, it was a very difficult meeting. We nobody wanted to cut any of these things. Uh the reason those ones in orange were highlighted is because we were basically saying we don't want to do these in particular. What it we were trying to give an access but thought we can do without those. But that plan was due. We had to present it on a deadline. So we did and then this was the new kind of scenario and I brought us back to that original 838 number that

085Dan Poolman had given. Uh so if we had made no cuts with revenue and expenditures, the deficit would have been a 918,000. If we had made uh if we had made the proposed cuts which did not include some of those uh RIFs, we would have had would have had a small surplus of 30,000. That would not have done anything for our deficit this year. That's just been going into next year. And then if we had done all of the cuts that were suggested, that would have given us a little bit of a balance, certainly much more cushion at 838. It would have given us 219,000. So this graph was different than the previous ones we were looking at enrollment and revenue. In this one we were really looking at at expenditures and what does it

086look like if we cut various things. After that modified education plan which we had to present, uh we did more work, more looking. Uh we tried to find ways how we we we knew we weren't done looking but we had a deadline to present that plan. So we just kept going. One of those was the transportation plan that uh the Director Wallace uh shared um about changing some things which would include in laying off a driver but overall uh hiring out for student services for a van and driver, changing some of the hours, some of the gas that would be saved, the various items and coming up with an actual savings in this expenditure area in transportation of $20,000. Um however, at that same time, um John here had a conversation with Puget Sound Energy,

087and we found that our our electrical costs were going to go increase uh dramatically from this year to next year, and take us up from between 750,000 up to a million. So, a $250,000 increase in one year, and it will be that way for the next several years. So, some of the whole savings that we were hoping to have in M&O socks and potentially not have to take from uh teachers and classified staffs, almost got washed in that conversation. Now, there's still grant grants that we've been applying for, but I had to adjust expenses then in the M&O socks. We were hoping to have a 5% uh a 5% decrease in M&O socks. I then basically changed that to an a 10% increase to account for the 15% increase that would come from PSE. But,

088these were some of the other changes that we made, and we also went back and re-looked at our enrollment numbers, and we still wanted to be conservative, but not as conservative. We heard from a number of you. Um we heard concerns from from everyone here. So, we upped the enrollment to 850 students, which increased the revenue. We uh hired Ms. Case as the principal and took down the position to hire a high school principal and combined her as the middle school high school principal, which was a considerable savings, which allowed us to save other in other areas, not cutting teachers and classified staff. Um this includes laying off one bus driver. It did in fact include the attrition of two teachers. Our hope is absolutely that we can bring them back in September. Again, this

089is still a conservative number. It is not as conservative as Mr. Pullman recommended, but it is still conservative and we are It's just this very delicate balance of we just don't know, but we don't want to put us in a position where we shoot too high cuz we can't go back from that. We can go back from going too low and bringing people get back. If we go the other way, there's no recovery. So, that's in there um replacing uh bringing on Mike here uh and uh Mr. Smith who resigned and bringing Mike in on half-time was the savings. Um there actually does do need to be some increases in some of the non-rep positions because they're not quite up to that salary exempt wage. So, there are things happening there. We really looked at

090the paraeducators, the secretaries, the food service, those folks and tried to figure out a way to not do as many cuts there just recognizing uh how that would affect students. And so, this was a change in all of that, which would we kind of landed at this point at a 0.25 drop in hours for paraeducators except for those who work with one-to-one students. So, this is where we stand right now. Um and >> Jump in. >> Yeah. >> So, this is general This is um basic ed enrollment projection, 850. >> Correct. >> So, like we're currently at 859 for May. So, it's a it's like a decrease of nine students. >> Mhm. >> Okay. >> Yes. >> Okay. >> So, uh this is where we're landing. We're It's not the but and I'll go to

091the next slide that shows you kind of what the next steps are and what and what still needs to happen. Um none of this is set in stone yet. It's not set in stone until it's set in stone and we're not at that point yet. But, uh I will say personally I feel a little more comfortable with this. We're hoping to We're hoping to save paraeducators. We're hoping to not cut salaries, we're hoping the RIFs had to have a deadline and so we had to make a choice on that. We didn't we were had a deadline of May 15th and we had to make a call. Again, we're hoping to bring those teachers back. Um but this is where we're currently landing budget-wise. Uh if I go to the next slide, I want to show

092you. This is So these are the next steps. This is where the budget is with this landing that gives us 57,000. That does not make up the loss for this year. I really am hoping that we're going to make some of that less up loss up at the end of this year. We will see. Um people have been great about cutting and not doing any extra spending and I've had conversations with folks that like unless you really need it, please don't get it. So everybody's jumped in on that and been helpful. Um but this is what still needs to happen. Um you could see that those RIF notices had to go out by May 15th. We did send two out on May 15th to two teachers. Again, our sincere hope is that we can bring

093them back. Uh the ASB budget still needs to be prior finalized prior to June 10th. Letters of assurance for classified staff also have to go out before the last day of school. That is not a guarantee in the same way that contracts are and I didn't add on this list but contracts to the rest of the teachers have gone out. Uh all but I think four have been signed. They have until June 3rd to sign them and the intention we assume that those four will be signed. But um contracts are out for teachers, the two RIF notices went out, the ASB budget will be finalized, letter of assurances will go out. Again, a letter of assurance does not necessarily that things could still change, but those will go out before the last day of school.

094Contracts for administrators will go out June 30th. The revenue estimate is due to ESD prior to July 11th or excuse me, July 10th. I'm hoping to have that out early next week. It is 99% done. I have one field that I'm questioning and I need to reach out to someone and otherwise it's done. Uh after that revenue estimate, the draft budget has to be done by July 10th, the F-195 on July 10th also at that same point. That draft budget will be posted to the public for review. The adoption of the budget will happen at the board meeting on July 30th and then it is sent to because we are a second class district to OSPI by August 1st. So my job from this point forward is just going to crunch and crunch and crunch.

095I'm not going to spend too much more time adjusting budget numbers unless I see something glaring in these processes as we're moving forward and something pops up and goes, "Oh wait, but we missed this or we didn't see this or this big expense came in or this big revenue stream is coming." Unless we see those things, we're kind of landing here at the 850 um but these systems and these due dates that are that are firm due dates are going to solidify all of that. So those are the next processes. It's how we got to where we are. I know that was a lot of information to just give you, but any questions? >> I really appreciate this. I appreciate it being laid out because I did have a lot of questions. Yeah. Um I

096feel like maybe being remote at that last meeting, which was such a big meeting, I just felt very disconnected. I felt like "Whoa, things have changed and I don't know how to jump in and ask what's going on." >> Right. >> And so this answers a lot of the questions that I had at that time. But I guess I just want to comment on maybe the process. >> Mhm. >> Because it feels like in past years, almost the only input that the board has been asked for is to approve the enrollment number. >> Mhm. >> And that always felt almost pointless. Like how are we You're to guess? That's ridiculous. We don't know. >> Yeah. >> Um the introduction the introduction of this whole cohort survival, we're like, "Okay, we can we can see some

097numbers. We can see where we've gone. Trends, awesome." Um and so I feel like nailing down that enrollment number and guestimating that revenue and holding that as a flat baseline >> Mhm. >> with the board approval or at least consensus on that, it feels like it gives you something fairly concrete to sit on. >> Right. >> But like back in February when Dan said, "Hey, I think we should go crazy conservative." And the board said, "That doesn't feel right." >> Yeah. >> It feels like that got rejected. And it wasn't really heard. And Dan himself said several times like he's not from the district. He's just looking at the numbers and we're seeing the kids and the people. >> Right. >> And so waiting that one year with that terrible drop like as the only

098trend we have going, >> Yeah. >> That's wasn't right. It was never right. And so this this roller coaster ride of revenue estimates is just not that good at all. >> Yeah. >> And it does feel like between you all that you had some of the same feelings and like you went back to this can't be right. >> Yeah. >> We actually even took the numbers and plugged them into um how many kids and seats would be in classrooms across K-12. >> Exactly. >> And it wasn't working out. It just was not working out. So, that was part of that process in that timeline cuz that takes a lot of time. And um I I think Principal K is for doing that hard work with her counselors because we had to see how many kids

099would be in seats and it just mathematically was not going to work out because of where our enrollment falls. All of our classes need two and a half teachers or three and a half teachers. How do you give a half a teacher? You can't. And so a lot of it was when you spread that out K-12, we're having to make up for these halves to make them whole to have this the class size where we need them. And that just takes from our public dollars because we're not funded for those halves. If that makes sense, that we needed for the other half of a teacher. >> For sure, yeah. So, I guess I'd just say that going forward, >> Mhm. >> I'm looking forward to not having a roller coaster. To maybe having a little

100bit more of the the proactive prediction. And also just having better trends, you know? Every Well, every year is going to continue to be different, and we're in such a small district that we do still have to use our gut on a lot of this. >> Yeah. >> But, more data in front of us is going to be good though for the future. >> Yeah. And some of that was the fact that I started March 3rd in the middle of someone else's numbers and budget, you know, to be in this role, you get your head in it, right? You get your head all the way in the numbers, and I was handed numbers and said, "I have my head in it, and I trust Mr. Pullman. He's highly respected." So, he had his head in

101it. I came in brand new going, "Okay, I trust you." And then I was getting my head in a little more. I'm like, "Ooh, that seems really conservative. Well, maybe not. Mhm mhm mhm mhm." So, some of that is on me uh being new, and so I own that and and just say, you know, I was new and I'm I'm and he's seasoned and he's trusted, but he's not from this district. And and every business manager, there there's some nuance to to managing it. There's it's a science and an art. And uh yes, I would agree moving forward, next year I will have a much better idea of what this looks like, and I have already started some processes and some trends that I'm watching that I don't know if they'd been watched before. So,

102I think we're going to have a better idea going forward. But >> again, even then reaching uh some of the larger stepping out and talking to other school districts, seeing the trend statewide, seeing the trend nationwide, definitely pushes you to be more conservative, because everybody's going, "Warning, warning, warning, you don't want to run out of money like we did." So, it was a lot of that in stepping into the role in a new position. But, yeah, I I certainly own I own those ups and downs. >> Thank you and thank all of you for the hard work. >> Yeah. >> And for the extra work that ended up having to happen, but um yeah, thanks. >> Yeah. >> I am so interested in the budget plans, cuz I'm assuming, and maybe I'm wrong, but is

103that revenue projection including um basic education, but also like ALE and COA, or is that just the basic ed revenue projection? >> It is also it it is also including ALE and COA, however, it's the number that we state is basic ed, but it's worked into the budgets. >> Cuz I would like to >> The total revenue is worked into >> like to see what we're budgeting for those other programs, because we were really off, I would say, in those this year, and that is definitely causing some impact, and it did the previous year, too. And so, I would just I would like to see what those numbers are. >> Mhm. >> Same kind of thing with the charts, see how the current >> You did send out the F203 a while ago, but I'm

104assuming that that's changed. >> Mhm. Mhm. Yeah. Yeah, it changes uh each month. I'll see what Uh >> I have one question on this. You said it, but I want to make sure I heard it correctly. >> Mhm. >> This number here, the balance of 57,450 is based on projected revenue and expenditures for next year with all of this stuff here, but it does not include any shortfall of revenue from students we lost this year. >> Correct. >> So, that number is we still have to deal with that at some point to see where you're where we are with that balance. >> Correct. >> Just want to make sure I understand. >> Yeah. Yeah. And the hope is um I also tend to budget a little bit conservative. I don't think as conservative as the

105Mr. Pullman, but I like to I like to build in a little buffer in my numbers to be able to work back some of that fund balance. Um you know, when you're looking at such a large deficit, you're I short of doing massive cuts, we won't make it up in 1 year. It'll take a few years to to bring it back up to where it was, but the hope is we're we're going to we're going to do whatever we can to do that. And honestly, where we're going I think where we're going to see the big changes are on the revenue side. The grant money that's coming in. John is doing incredible work uh getting grant money. Superintendent Leatherwood, incredible work with grant money. I'm currently working uh I went down to COA and JDC

106and worked with them. We're maximizing every grant dollar that's available there. So, not only are we looking at expenditures, but we are we are squeaking out revenue anywhere we can. So, there's a lot of people working to maximize this budget to its full potential. >> So, that was actually another comment I wanted to make at some point tonight was that um just like our our enrollment, it's it's always going to be bumpy. We're never going to have a great trend. And our expenses since COVID, we don't have a like this is our this is our standard year. This is how it always you know, we don't have a trend to work from. >> Yeah. >> But, what we do have is um kind of a past history of financial management that didn't look didn't look

107very hard and kind of waited until the end of the year to say, "Whoa, we overspent or thank goodness there was more revenue that came in and saved our butts." And what I've been seeing since Shannon and definitely seeing with you is that we're looking. And you know, last year we nailed expenditures. We were right on budget even though we had a difference in enrollment. Like if we're looking, if we're staying within our expectations, I think we're going to keep seeing instead of past trends of we have to cut cut cut because you never know when like expenses are going to go flying. We're keeping that under control and I think we're going to see growth the other direction. I really do. I think we're going to I don't think last year was a fluke

108that we built the fund balance more than expected. That's what we're going to keep seeing. >> Yeah. >> So, I'm very hopeful and optimistic and maybe naive, but I'm okay with that. >> I am as well. I I feel like yeah. >> I know that this is like the formalities of the budget, but the other piece which we've talked about in previous years is the actual allocation of the funds, you know, in alignment with our goals and things like that and I would expect that we would talk about that stuff in June like before budget's adoption. I mean, that's a different part of this process, but we we've hit the very highest level I would say of the budget development and the next is really all the program allocations and how money is going to

109be used to further the the plans and goals that you know, exist. So, yeah. >> Yeah, that that will come in June. Because of this timeline, because staff have to all of the staff pieces have to happen first. In between staff pieces and those draft budgets is when all of everything else gets done. And actually back in April, I sent draft budgets to every department and said, "Be looking at these. Be looking at your building budgets. Be looking at your programs, your expenses, your whatever." And so that drafts went out to everyone. Previous financial folks, there there wasn't a super clear picture to for a baseline. So some of that this year is actually creating a new baseline. >> Yeah. >> So what I like to say is as much as I'm learning right now,

110but really 2026-2027 is going to be a new baseline and a new learning year. And then we're going to have a baseline and we're all going to be on the same page. And then from that point forward, it's just going to click because everybody's going to be We're redoing accounting numbers. I'm bringing all the building secretaries and the department heads into the process with me, asking for their input. We're agreeing at yet we're going to spend here on this, and we're all going to use the same language together. So there's been a lot of work on that happening separately. So by the time the numbers go in, I've got a whole team of people that I'm talking to who've been looking at those things. Yeah. It's great. >> Just a little note, we when we

111set our board workshop, we put the July workshop 1 week before the board meeting >> Mhm. >> thinking that we would want the budget opportunity to look at the budget closer to the meeting instead of 2 weeks out. But I screwed up my vacation, so I'll be gone for that one, but just a note because it's an abnormal schedule of our board workshops if you need to look at that. >> Mhm. >> Well, if you're done, I'll move it up. Well, if you're done, I'll sit >> I will tell you I I am going to be pushing every single deadline here. Because because I'm new to all of these forms as well as cumulative and it all has to go through cumulative before it can go to these forms. And so, I'm already as going

112as fast as I can and I will and I will make the deadlines, but it will be very close. Yeah. Yeah. >> Okay, any other questions? >> No. >> Thank you so much. >> Yes. >> Thank you. Very thorough report. >> All right. Will be not our superintendent report. All right. I need to apologize because I did not see Becky's report. And I submitted mine um earlier. So, mine's a little bit of a repeat, but I'm going to add some things that are not on the report as well. Um just to add to, you know, the end of the year fun and all of that. So, um >> I need that. >> Oh, yeah, you do. Aiming at the little black box. All right. So, um a few things that we already have highlighted somewhat,

113but I want to talk in um a little bit specific about um Gianna and um Aidan O'Neal who have been our um most recent um students of the quarter. We went to I'll I'll talk about that in a minute, but we also went last night and um with our scholarship and awards night, the um students of the year from the Lions Club um were our own um George Spear and um Teagan Calkins or Teagan Calkins, sorry. And so, they were announced last night and that's that's part of what we're very proud of as well. Um and so, going through Oh, going through this. Yeah, I went too far. There we go. Um we honored two outstanding students um of the quarter um that night and I'm just really proud of what they have to contribute

114and how they contribute to what the um Lions Club is all about. And we look at service, we look at their grades, we look at what they are just what they're doing to serve the community and all of our students of the quarter this year including our students of the year just have really exemplified what it is to to give back to our community but also they they have a plan for their future in some way whether it's going to college trade school sometimes it's a gap year between but they they all are looking towards that future Gianne in particular is at the time of her application or at the time of this what she holds a 3.8 GPA she's in a lot of activities her um speech in itself was was just really nice

115to hear how she works with the community and what she does to lead in the sports that she goes to so I was very proud of that Aiden wasn't able to to attend but just meeting him last night and what he received in scholarships same thing I mean he's just he's a great kid he's very involved and he's one of those that I I'll call one of the the leaders in the school that's a quiet leader kids really look up to him and he just models and exemplifies a great student last week oops Gianne and Aiden were the the Gillies >> winners last night to the WIAA award and George was really cool of winning the award yeah for leadership and academics and athletics and so forth >> it shows we're picking great kids for

116the Lions Club that are also getting the awards of the Lions Club last week I had the pleasure of going to Yakima with both our tennis team and our fast pitch team our fast pitch team did end the year with a 19 and four record which was amazing they did a phenomenal job. We had the one um senior um Tegan Calkins who um just a again, one of our our Lions Club um award recipients, but she just exemplifies what it is to be a true leader um on the field. She's actually going to Colorado for education and she's stepping back and doing a gap year on fast pitch, but she could have gone to many different colleges and played fast pitch as well. So, we're very proud of her. We're proud of them. They were

117both the league and district champions and um we can say more about just how they've done this year. Great job to them. >> They're not losing anyone hardly. >> And they're not they're just losing one. >> Just one of them. >> Yeah. So, um Oh, and then on our uh if it So, with tennis um I had the privilege of being able to go on Saturday to watch um Tenley um in singles, um which is a very um I'm going to call it personal sport, kind of like wrestling where you're on and everybody's watching you. And it's a it really mentally is a tough sport. Um they have to not only um play tennis, but they have to which this was learning to me, they have to call their own um game. They don't have

118somebody there calling the game. They have to say out. They have to to say when the ball has has been served correctly. They do all of the scoring and everything, which was a total shock. I thought, well, at state, wouldn't they have somebody calling that? No. That just adds a level of pressure. Um they have to put their actual hand up to call out and if they don't do that, then it's in and vice versa. So, it it was um neat to see her on the the um I'm going to call it court, I don't know, tennis court, it, On the court. Um but but more importantly she's young in her her career. This was her um first um state or her I'm sorry, this was her second state. Um, she started in eighth grade

119and um she's going um you know, she competed really hard against um veterans. The the actual player that she was playing with was was an older student. Um, she's continuing to grow in her um just in her sports. She plays three sports and then um she was able to return to state and advance to day two, which is really great. She was one um match away from um advancing to the medals. So, it was really nice to see her and um what a beautiful uh place if you haven't been there in Yakima. It's kind of on a hillside and you can see all of the hills in the background. It's a beautiful place to to play as well. Um, and then last night um this is a repeat. I just want to, you know, give

120a huge shout out for Carissa and her work around making sure um that our awards and scholarship night was not just prestigious for for our students, but our community members were highlighted throughout as well. They were on stage, um they were contributing, and they just had it really going as, you know, quickly but professionally as it could be. And I just loved it. She um her her hard work and dedication to make it truly special for the families um just was outstanding last night. Um, I just listed there um valedictorian is Taken Calkins, salutatorian George Speer. Um, we honored um the senior service award to Taken Calkins as well. Principal's Legacy Award went to Miles Carver. Um, the athletes of the year, Chase Anderson and Taken Calkins. Uh again, like uh President White said, the

121WIAA Cliff Gillis Award went to George Speer, Aiden O'Neal, and Gianna Nita. And then exact cords went to Tegan Calkins, Malachi Solms, and Danica Strong. And I just have to say also many of these seniors got multiple scholarships and it was just highly impressive. And then the the thing that I I was already in tears from the first part because the first thing they did was bring on stage a US Air Force Colonel who provided George Speer with his certificate of appointment. And I was just like >> Yeah, I mean 181 doesn't include the $400,000 scholarship that he >> It does not. It does not. >> the definitive of the night. >> Yes. Yes. It was just a night of celebrating. So, it was it was really cool. Um let's see here. Um I already

122talked about who were our students of the year. I'm very proud of them. And Tegan is ending her career with a 4.0. And we just couldn't be more proud of the work that she's doing. And then of course George who is at a 3.9 and just doing outstanding things and will continue to. Um as we gear up, I don't want to repeat what Ms. Kay has already said, but these are just in your packet of upcoming gearing up for graduation week, what's happening. Um in addition to that, we're wrapping up our assessment. I call it assessment month. Do you feel that way, Lindy? And so we're we're closing out all of our assessments. That will include not just the state assessments, but we'll be doing iReady testing. We just wrapped up WIDA testing, which is

123for our multilingual learners. Um all of those will be um done by next week. And so, we're we're doing makeups at this point and and getting those in. Um my goal is to be reaching out to our um budget committee from last year. I know Robin's one of those budget um committee members and many um others to hold a budget workshop on June 9th to kind of go over the differences from last year where our budget was and why we have um differences this year based on enrollment. And so, I'll be inviting them from 5:30 to 6:30 so that then we can in our next workshop um in our June workshop open it to the public to have the public come in. And we're going to talk workshop or I'm sorry, budget. And really hone

124in on what we're looking at and gearing up for our next year. So, those are things coming up and um we hope we have turnout for those. Um also in addition, John and I get to I'm going to call it testify um in front of front of a board tomorrow um to go over our project um build and um we have to provide the state with the reasons why we're going to go with the model that we're going and why we feel it's important that we go with that model. So, um him and I will be um presenting tomorrow and then we will have a determination that will bring to the board on whether or not we were successful at design build. And we'll be able to to um update the board on that as

125well. >> And that's for the OSP >> That's for the the $10 million grant. Um last week on Thursday um I successfully submitted $25 million grant that will help with um uh building the new elementary. If we're successful, we will hear in September. Um I feel that we will be I I think we have some strong reasons why we will qualify for this grant, but we will see. We'll wait and see. >> the 25 million, it was different than you thought it originally. >> Originally, they have a hundred million dollars, but when we dug into the grant, they it says for each awardee, it can be up to 25 million. Um, and there was two different levels. One was a priority one level and one was a priority two. We put us at a priority

126one level, which means our elementary's at an emergency level. We brought in our town building official, and we walked him through the elementary for about two hours, and he went through every area in our elementary. He also wrote a compelling letter saying why it's an emergency level. He made several comments stating why if this doesn't happen soon, we're going to be in a situation where we may not be able to hold school up there. And and then we also brought in an engineer from Do you remember the group? It's at Winahaz and a group that came in and they also wrote a compelling letter to support what the building official also supported. So, all of that and um submitting the grant, I I feel strongly that we will we will be successful, um, but we'll

127it's a wait now. Wait waiting till September. In addition to that, we received our Department of Commerce um grant. We're waiting on the contract, which will go to all of you. The contract will allow us to start looking at our solar on the high school to reduce energy costs. Which um that grant was up around 175,000 dollars, and there's not a match on that but it will reduce energy cost some not as much as I would hope for but it will reduce some and then in addition to that we received another grant net last week that we're waiting on contract for and that's going to like um uh John had mentioned will help with our um energy >> net old assessment >> building assessment um and that one is around $45,000. So we continue to

128look at grants. We're going to continue to um submit grants. Um we're waiting on one to open up for OSPI like he said next year. Um we missed that um in the last um the last time it was open but we'll be looking at that one as well. That will upgrade safety security and ADA as well. >> Those are amazing. I know that is a ton of work for all of you but it has huge benefits to district and it makes a big difference. So thank you for working on that. >> Well and it's a huge contrast to the financial situation we were in previously. So thank you. I also think it's a good selling point that when we do get our recommendation together for what we're going to do with the elementary school that

129we go out to the community we can say we need this much from taxpayers but we've already generated this much in in grants. >> Yeah. >> And that's that's a big match. >> Mhm. Yeah. Pretty awesome. >> Any other questions? >> Thank you so much. >> You want to go over there first? >> All right. Let's all jump into board member reports and I'll start at the end with you. Director Sherman. >> Uh no report. >> Okay. >> No report. >> Okay. >> I I'm going to say what I wanted to say. >> Okay. >> I got a little sneak peek at the end of the high school I walked through and again the principal amazes me with everything that she's doing and how we're planning staff to teach even more effectively than what they

130have been doing. Um and last night I was at the uh awards ceremony and I can't say enough about the organization. I mean, I've been to this for many years in a row now and that was the best and shortest by about an hour and a half. Get my drift? Hey, they had them going but it was so professional. >> It was great. It was very organized. And I'm just so proud of our community for stepping up and helping out our kids. >> Thanks. Um we did have a walk-through at high school. I guess Is Kace left? I was looking for her. She's not there. Um we had a walk-through at high school. We learned about what's happening with the building leadership teams um and the staff including looking at I loved the way they

131framed it as what are the control the controllables? What are the things that are within our control? So, looking at how they use advisor policies, communication just to name a few things with really a focus on building culture um and giving staff opportunities to be heard and supported. And so, we're just grateful to have her on board and um already jumping into just building relationships and building teamwork. So, it was really great. Um excited about graduation coming up and feel like it's a it's a big milestone and looking forward to that. Um scholarship night also was awesome. So many graduates that are presenting and giving back to their community which just always like makes me tear up. And several of the presenters also had done their time on the school board which gave me quite

132a chuckle like it's a prison sentence or something. But it was it was quite funny. That was the way they said it. Anyways, it was just so encouraging and we just we have a great community and it's amazing. I love the way they support our kids. Um I think that's all I have. I mentioned July and we conducted Superintendent Leatherwood's end of year evaluation. I was not had did not have enough time to put together that summary yet, so I'll present that at the next meeting and of course obviously go over go over those things with you. So and then we'll jump into our student board rep report. >> A lot of the things I was going to say have already been said regarding sports going to state and everything. George has something he wanted

133to say since he's currently at state for track. So he texted me. So said the end of spring sports is here and I'm happy about it. I'm currently at state for track and field running the 1600 and 3200 meter runs. Hence my not being at the meeting. I'd like to congratulate everyone on getting to the end of the school year and I'm looking forward to spring fling on Monday. I personally looking forward to spring fling too cuz I'm going to pay to dump water on him. No, but yeah, we have spring fling on Monday. We're super excited. I know a lot of the boys have already signed up for the Top Gun Maverick. Yeah, graduation is on the 6th. I implore everyone to come if you can. It will be super exciting. And then we

134also had our like Mr. Leatherwood said, our Superintendent Advisory Committee this this morning. We talked about today we focused on school culture and what we would like to see as far as more events and yeah, just improving our culture overall as a school. So other than that, I don't have anything to report. That's great. Thank you. I did forget to actually mention that we also had facility task force since our last board meeting and the architects who we have heard from at our workshops in the past had taken the feedback from the initial two proposals that they gave and they brought back two new proposals with some changes and then there was a lot of feedback and input given to those. They also did spend a little bit of time in looking at potential like

135modifications, renovations to middle and high school which would enhance some of those board goals that we had discussed when we originally had met with Cassie including looking at some of the spaces that could potentially be used for CTE or library spaces or just all of those things. So a bulk of the meeting was spent on the elementary school but there was some time spent also looking at the middle and high and then we have a meeting next week. So we'll touch base again. Anything else on that task force meeting? Okay. Jumping into correspondence. So we had a couple correspondence since our last board meeting. We had an email from a book publisher regarding several books that she had written on AI integration which are free on Kindle and for sale on Amazon. We had an

136email from a Coupeville community member expressing sadness around the newspaper articles and offering their version of the Coupeville way. We had an email from a community member in response to Nancy's letter regarding the need for improved trust and communication within the district. So those have all had follow up replies. There's no old business this evening and we do have three items for new business tonight. The first is approval of the Coupeville Elementary School Outdoor Education Plan for 2026-2027 school year. Erica had uh Principal McColl, sorry, had a Her daughter is singing a solo tonight at the choir concert, so she jetted out for that. And so, I'll be presenting that. I'm very sorry about that. >> Yeah, no, it's okay. Um and so, in your board packet is um her plan. She did present to

137the board last year on the outdoor education plan, and I just wanted to remind the board um that um in accordance with board policy 2320, field trips, excursions, and outdoor ed um that outdoor education residential school plans are presented to the board of directors for annual approval. And so, even though last year she had um had it approved, they didn't have the money and fundraising that had been done. And so, they worked this year on fundraising um for the fifth grade um going to Mountain uh School Outdoor Ed that they have fundraised for two overnight uh overnight trip for two nights uh between um October 19th and the uh 23rd. And they it will be in the um North Cascades Institute. As a reminder, this is um not just an outdoor ed um experience. There's

138a lot of education that goes into the North Cascades Institute. Um it will include chaperones um per district guidelines, and it also has um district-arranged buses that um will be funded through the fundraising that they had done through this. Um it's a multi-day residential outdoor education experience for Coupeville Elementary's fifth-grade students. The program takes students out of the district overnight and is therefore subject to this approval. As you know, the experience is designed to um complement and extend classroom learning through hands-on um ex- uh environmental education. So, it's really um centered around team building and um experience in science out in the outdoors. Um and then there's that community connection in a natural setting as well. And so um she is asking for board approval for this outdoor education plan in the fall. Any questions?

139>> Just curious about like the funding for this. So when when you fundraise, does that go into general fund or does that go to ASB and then this is ASB checking account? >> Yeah, this goes into an ASB fund. So it goes out of the elementary ASB. >> Okay. Thank you. Yeah. Okay. >> And this year they've been doing things and they've got another proposal for next year of more to continue funds. So I appreciate their efforts of getting to raise some money for the trip. >> Yeah, their goal is to do this in fifth grade each year. >> I would move to approve the outdoor education plan for 2026-27. >> I second motion. It's been moved and seconded to approve the Coupal Coupal Elementary School outdoor education plan for 2026 through 2027. Any discussion?

140>> I guess I just appreciate that um the elementary school was understanding about the fact that we did need to take a break from the fifth grade trip and that they put so much energy into making sure that this could happen this year. >> Any other discussion? This time we'd like to take an advisory vote from our student board reps. >> I vote to approve. >> Awesome. It's been moved and seconded. All those in favor? >> I. >> All those opposed? Motion carries. Next item on the agenda is adoption of resolution 2026-12, which is the WIAA renewal. This is an annual renewal of membership that we do every June to participate in athletics, which is governed by the WIAA. This is a routine approval. Anything to add to that? >> Nope. I guess it's just

141that it's routine. Any questions on that? You do as well have the resolution form in front of you. I'll move to adopt resolution 2026-12 for WIA renewal. >> Second. >> It's been moved and seconded to adopt resolution 2026-12 WIA renewal. Any discussion? So little discussion it could be presented at a >> Yeah, it could. Yeah. Mhm. >> Take an advisory vote from our student board rep. >> Cool. >> It's been moved and seconded. All those in favor? All those opposed? Motion carries. And last item on new business is appointment of our student board representative. We had a meeting at 4:30 today with these two amazing ladies who applied for our student board rep position. And next time just one application cuz deciding is way too hard. And we We just genuinely thank both of you

142for your interest in this position. It means so much to us to have student voice in the work that we do because like I said we're old people and we we need to know how um how you're doing and and how our decisions affect um affect you. So um we are grateful to have student board reps and thank you both so much for applying for the position. >> And I do want to say no matter how it turns out what you all decide, I whoever does not make it on board rep I would like for them to be on the superintendent advisory committee and and be on that for the next 2 years which would be wonderful. >> Mhm. >> Awesome. >> All right, well, I'm excited to see both of you in leadership over

143the next couple of years, but at this time I'd like to appoint or to move to appoint Maren Winger as our next student board rep. >> I'll second. It's been moved and seconded to appoint Maren Winger as our new student board representative for the next 2 years. Any discussion? This time we'd like to take an advisory vote from our student board rep. >> Just like our partner. >> Partner in crime? >> Mhm. >> All right. >> Why are you acting like that? >> It's been moved and seconded. All those in favor? Aye. All those opposed? Motion carries. Again, we're so excited to see you all at graduation. Thank you both again so much for applying and for the work that you do in our school. Appreciate you. We're adjourned. >> And Lindy, make sure she

144gets an invite for next year's Hopefully you need to join us. >> Thank you for your