COUPEVILLE SCHOOL BOARD REGULAR MEETING FEBRUARY 26, 2026

001Uh, good evening. I'd like to call to order the Coupeville School District Board of Directors regular meeting for Thursday, February 26, 2026. Please rise and join me in the flag salute. I pledge allegiance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. Just as a reminder, this meeting will be recorded and available on the district's YouTube channel and website. Is there a motion to adopt the agenda? Move to adopt the agenda as presented. >> Second. >> It's been moved and seconded to adopt the agenda as presented. All those in favor? >> All those opposed? >> Motion carries. At this time, we'd like to read our district land acknowledgement and our district equity statement before we start our

002meeting. And director Pereira is going to start us off with the Coupeville School District land acknowledgement. >> Couple schools are located on the ancestral lands of the lower Scadget people. For thousands of years, Coast Salish tribes have stewarded these lands, waterways, plants, and animals. We pay respect to the elders, past, present, and emerging. For they hold the memories, traditions, and culture of their people across the nation. Kville schools are committed to educating students, staff, and the community about this long history as we honor and acknowledge the continued presence of Swinnish Indian tribal community and all other indigenous peoples. >> Thank you. And director Sherman's going to read the Coupeville School District equity statement. >> The Coupeville School District is unequivocally unequivocally committed to providing a safe, equitable, and inclusive working and learning community for all.

003Whether about race, religion, language, immigration status, culture, sexual orientation, gender, identity, class, ability, or a combination of these. All students deserve to be respected for who they are and acknowledged for the strengths they bring to our learning community. Thank you so much. Uh, moving on to our consent agenda. Is there any item a board member wishes to remove from the consent agenda? >> Hearing none, I'll ask for a motion. >> Move to present to approve the consent agenda as presented. >> Second. >> It's been moved and seconded to approve the consent agenda as presented. All those in favor? >> All those opposed? >> Motion carries. We'll jump into public comment. You mind pulling the sheet >> if you didn't if you're here to sign up for public comment and didn't get to the sheets on

004the podium. Have any Okay. >> All right. And that brings us into reports and communication. And we're going to start out with one of the pillars of our strategic plan, which is connecting with family and community. And I'll turn it over to Superintendent Leatherwood to introduce our guests. All right, we're gonna we're gonna first bring up our Kville Elementary School theater production group, the Big One O with Miss Castle's group and the theater troop. Come on up. We got here just in time. >> Thank you. I apologize that we came right on time. We had practice until 5:30 and by the time all the students got picked up and >> booked down here, we got here. >> Um this year we are doing a production of um The Big 10 Jr. It's a play that

005a lot of people have never heard of, which is a great opportunity to bring kind of new um theater to the community. And it's um it is about a boy turning 10 and it's really just about how to find friendship and community. He's new at a school. He doesn't have a lot of friends and he's um he has like imaginary friends because he like hasn't made any yet. And it's just kind of about finding your place and finding your people and it's just a very sweet production. Um I brought a couple of students with me. Um, two of which are feeling courageous enough to sing one of the songs. Um, another one wanted to speak briefly. I don't know how you want to do it. Will I have a Bluetooth speaker or we could Okay.

006>> So, um, the production is going to be on March 20th and 21st at the pack and tuition. Um, tuition, I apologize. Um the cost is is by donation. So um anyone in the community that cannot afford to come are still very welcome to come. We also have a bake sale every year to help raise funds for the next year's production. We have 42 students involved in this production in the elementary school. And we have about four middle school students that have come and volunteered their time. One of them being Samantha Howard for the third year in a row. she is my assistant director and it's great because I have students coming back that were in past productions that want to help this year. So, it's been a great uh experience. Um Greta, would you

007like to speak first? >> You want to perform? >> Okay. Okay. So, the song they're going to perform, Leo plays Charlie, who is the young boy, the protagonist of the show. And um Cruz plays his dad and he reflects on the first time he really had a friend which was his dad. His dad is no longer in the picture very much and so it's more just kind of a reflection on what it was like when he um used to cook with his dad. I'm gonna be down here. He's also in every single scene in the show. I >> You're great. We're We're doing great. Yes, >> it's fun just watching you craft. I couldn't in line say I had friends. I didn't. I guess the last person who was kind of was my dad. >>

008Hey buddy, chop me a carrot. Hey buddy, turn up. >> Whoa, buddy. I've got good help, but nobody as good as you called me. making you call me in Spanish. My friend Oh, so there you go. I did have a friend and dad. I mean, I mean real. How >> delicious everything can make French toast. fries. >> Here you go. >> Your favorite >> chicken. >> Hey, buddy. Tell me what this needs. >> Hey, buddy. Chop me a carrot. But nobody as good as you >> mustard. I'd say the most fun I've ever had was cooking with By the way, this is my daughter. >> Hi, I'm Greta Castle, as you know, Miss Castle's daughter. And for me, drama club is kind of a escape from my personal life and a lot of fun to

009just like have fun with my friends and be a different person for once. And it's also like it's like whatever you get cast, you're going to be in the play and so it's always going to be well fun and no matter what really. um you're going to have fun with your friends and be able to have well be yourself and and another person at the same time. And I just wanted to say that for me um drama club is like almost an escape but also a place where I can be myself. And yeah, Thank you. That was wonderful. >> That was amazing singing. We're so proud of you guys. Um, do you guys want to say anything? That was awesome. >> Thank you guys so much. I'm looking forward to seeing you on the 20th

010or 21st. >> The 20th. >> 20th or 21st? >> Thank you. All right, I'm gonna bring up Miss Austin and she's going to bring up her um Leo's Club who's gonna talk a little bit about what they're doing. >> Go ahead and come up here as well. >> So, I am Miss Austin. I'm the adviser of the Koopo Leos Club and we're really thankful for you giving us the opportunity to talk to you tonight. Oh, awesome. um about how the Koopa Leo Club is connecting with families and community this year. Uh we also have visuals for those that are here. We got lots of pictures back of what we're saying. Slide. So the Koopill Leos Club is a community service organization sponsored by the Coupe Lions Club. We are mostly based at Coupeell High School,

011but we've recently updated our constitution so we can extend and include the eighth grade as well, which we're very excited about. Our officers are George Fear, president, Lindy Sylvester, vice president, Lena Shelley, secretary, and Lily Newberg, who apologizes she couldn't make it tonight. She's our treasurer, but she's working because she's the treasure. So, it's live. >> Hello. We are the Coup Leos. We are the winners of both the 2023 to 2024 Leo Pride Award as well as the 2024 2025 Leo Pride Award. We are often at work in the community. Uh the top picture is a photo of us at the Kville open house and the bottom picture is a picture of us at the Lions Club Service Fair uh where we connected with both families and our community. And here we partnered with Whitby

012Island Nordic Lodge at their loot biscuit meatball dinner which one was absolutely incredible. If you haven't gone there, you absolutely should. two, it was an incredible chance to experience Northern culture. And this is our Whippy Commando land trust or recovery day project that uh was a beach cleanup. Uh while none of us who were here who are here today were personally there, we did hear some fun stories about it. >> I'm sure there's a story behind that baby goat. Quick quick moment. I was there. Um so we did the beach cleanup and then we also uh had the opportunity to listen to the orca recovery day. Uh people give a lecture on the beach about the orcas that live in that area which is fascinating. However, um the beach cleanup came first. So the goat

013was found on the beach and it really monopolized the rest of the day and became an important member of the Killil soccer team. >> Um I think is where it ended up. Good. >> This was our hats of hope project where we partnered with Spin Cafe to help knit hats um for those who are experiencing homelessness. So, we had the opportunity to go in person and actually tour their facility and see their new kitchen that was um put in place a couple years ago. This one uh this was the shopping spree which we partnered with the kids alliance club to basically cheer one of the Lions Club members on as they um put food in the cart for the uh gifts from the heart. This was when we partnered with the CO Lions Club to

014help put around these snowmen around town. Um, and we even made our own snowman this year, which is a cute little mermaid. That lady in the bottom left is my mom. Next one. And this was the Koopa Christmas Crowd. We partnered with the Chamber of Commerce. This was an event where people could come and do like fun family activities, um, like play games, take pictures with Santa or pet like farm animals. And yeah, it's pretty cool. Next slide. >> So, in this case, we partnered with the Cutville Garden Club to help make wreaths. And these wreaths were donated to the holiday house for any families who just yeah couldn't afford one themselves. And again, we partnered with Cubal Garden Club to help fill those lakes that are kind of notorious in elementary school playground. Yeah.

015Hopefully, they won't be there anymore and they won't come back. And this was our vintage Valentine's project where we partnered with Regency on Whidby to give Valentine to their residents. Uh where the people who were there made some very funny cards. >> Okay. >> Um so our next couple weekends are basically booked with volunteer projects um that we do every single year. In this case, this weekend we're um working with the friends of Woody State Parks to help with the 4E campground cleanup. So, we'll basically just prepare it for opening and then the fun well-known muscle fest that students participate in every year. Um we help with parking, we help with children's activities, just anything that you can sign up for will be there. And then we have the scholarship auction dinner which is um

016led by the kids alliance club and we help cater and serve guests. >> Also like to thank all the guest speakers that have taken time out of their days to come to our meetings and tell us about um these events that we volunteer for. They are very informative. And just thank you again for this opportunity to share with you guys. We really appreciate it. >> You guys are being amazing um representatives of our district and the community and your serving and supporting others and we appreciate that so much. Um I'd like to just thank all of our student presenters. You guys are welcome to step out and thank you so much for being here with us. >> Great job. >> And that concludes our um our strategic pillar connection for this evening. And then we'll

017move on to our next report which is our technology plan annual review. And that's director Smith. Good evening, Cup School Board. Thank you so much for having me tonight. Um, first before I start, I'd like to thank our community for um, supporting our two levy um, last month. So, or this month. So, thank you so much um, showing that support to our students um, just blows my mind of how this community supports us and our ability to teach our students. So, um, thank you to our capable community. So, uh, tonight is our 2026 technology update. So, next slide, please. Um, we always, um, support empowering our students as well as managing resources effectively. Next slide. And again, always supporting our mission and vision for our students. So, here's a quick breakdown of what technology we

018have in our district. As you can tell, we have a little over iMacs, 1500 Chromebooks, 400 iPads, 70 projectors, uh, 70 document cams, 30 telephones roughly, uh, 30 switches, a lot of access points, servers, firewalls, as well as 80 security cameras throughout the district. Next slide. So, uh, 2018, we had quite a few projects. We integrated um, class link, MFA, SSO integration. We completed our school data home room integration, um, our IR integration, school links integration, uh, panorama integration. So we did a lot of um integration for um using cumulative putting all of our student information out there as well as tracking be able to track what our students progress and how they are doing that. Um we updated our class of 2029 Chromebooks that was completed over the summer. um as well as we

019completed the uh elementary school and high school uh security doors and we just finished up the CES um Chromebook refresh. So that ended in December. We had to do a split payment. So um we did half the school then we finished up the rest of those three through five grades for all new Chromebooks. Next slide. Our 26 projects are we're doing a transportation communication upgrade. Um we have noticed that there are some um unfortunate dead spots throughout our district um when it comes to radio communications. Um Rob has teamed up with Day Wireless as well as T-Mobile um to have a new project that comes out and it's actually they tested it and they are able to bring the coverage almost to 98% I think it was. It's really amazing. Um so we just got

020the quotes on that. will be running the POS um this week and hopefully have a great install over spring break. So, our communications will be full circle here coming up here in the next few weeks. Um we are looking at uh an iPad refresh for our elementary school K through two iPads. Um I'm running some numbers right now working with um Apple um to get the best prices we can because um that's just how it works right now with pricing and as well as with our inflation. We already purchased the class of 2030 Chromebooks, so we are just waiting for them to be issued for next spring. So, they're already here, ready to go. We just got to get our ninth graders or eighth graders into nth grade and they'll be ready for next year.

021We're looking at our firewall update um over the summer of 26. Um our firewall actually is still good up until summer of 27, but I'm kind of looking at it early um just to see exactly kind of where pricing is going. looking at um kind of what's going on in the market right now with all the memory chips kind of being on the fritz right now trying to plan a little early. So we'll be looking at that upgrade as well as our universal power supply upgrades. Um so we'll be refreshing all of those within all of our switches um which provides us a little bit more of a battery backup in the case of loss of power. So those are our 26 projects. Um our annual subscriptions we have Google education for our Chromebooks and

022school accounts. Um, we have Bill Guardian, which is our web filter, classroom management, and self harm alert. Mosul Manager, which manages all of our iMacs and iPads. We have Ricotta, which is all of our security systems. And T-Mobile um, which manages our hotspots. We will be upgrading um, T-Mobile um, to also cover that bus um, communications piece as well. So, that will be once that's installed, we'll be actually using T-Mobile to help us out with that. >> Next, >> is that so that the hotspot on the buses? No, it's actually like um it's satellite communication. So, they're actually using different types of antennas. It's almost like military band. Okay. Um of technology, so it just gives them a better array. They're actually using different um technology that civilians normally don't get >> to help us

023out with communication, but it's great for public schools. So, um we're able to use that technology. So, it's fantastic. And the way that I was talking with with Rob about it a few weeks ago, we like you have no idea how much clearer it is for our bus drivers. And that is good. they they let us um test it for a few weeks. So, we were able to put it on all of our routes and that's where we got the 98% effectiveness before we would commit to actually >> Okay. And this is our current I know it's kind of small, but this is our uh what we have spent so far this year. Started with $300,000 budget and we're right around $70,000. Um with our upcoming projects, we're probably looking around on 60 to to

024$65,000. Next slide. And then our future tech. Um what we will be doing um since the levy has passed um over the next few weeks and months um I'll be looking at student technology review evaluating what's in our classrooms, what our students have and what our students need. Um I'll be also working with classroom technology as well and showing that our teachers have everything they need as well that can support our students. Um and then looking at our teaching software review. um going through that and and really looking at is making sure that what we have we use and what's out of date we get rid of and no longer have those services and actually upgrade to different services. So um we'll be using I'll be utilizing schools admins everybody to to kind of get

025this um started and then from there we'll just make sure that we have know the great procedures of getting it into our classrooms and into our students hands as well as um so our teachers can use the technology as quickly as possible. >> Excellent. That is my presentation. Are there any questions? >> Well, I have one. Um, >> yes. >> I was struck by the number of Chromebooks. >> Yep. >> Why do we have so many? >> So, with the the number of Chromebooks, yeah, on average, we have about 100 per grade level. We have three through five, three through 12. Um, but we also have open end. We have testing um Chromebooks that we have just in case. we have um like highcap testing instead of trying to figure out where all the um

026graph students Chromebooks and things like that. Um Courtney can actually take those testing parts and have them that way. Now we will be going up surplus coming up here shortly to get rid of those older ones. So those numbers will fluctuate throughout the time but currently right now with our ones that we're going to be surplusing soon that's still about 1500. So how so a bunch of these are just >> they will be. Yes. But they're still in inventory right now. Yes. >> How many students are one to one? Lower elementary or not. >> Um so every every elementary student has a Chromebook. They just don't take them home. So every student in the elementary school three through five have Chromebook. >> Three through five. Yes. >> Um we do have parts in um the

027second grade right now to to assist >> um with some other learning um using Class Link and things like that. We had an I Ready issue earlier in this year. So, we still have those Chromebooks from last year. We had to put them into um the second grade classes to help them with um I Ready access. Um and that's why the iPad update will be happening here shortly. >> Okay, great. >> Any other questions? >> No. Thank you so much. We Yeah, we looked at a bunch of this during our walk through. So, thanks for uh continually bringing it forward so that we can just stay aware of all of the technology. So, thanks. >> Thank you so much. >> And next report tonight is our language access plan review and our friend Ariana Gardner

028is gonna tell us about it. >> Yes. Switch over. All right. So, I am Ariana Bumgner. I'm the language access coordinator and the social work coordinator for the district. Uh, next slide. So, I'm back this year to talk about the language access plan where we've come since this time last year. A lot of this first stuff is the same, which is awesome. So, I'll kind of run through it. We still connect with family and community and promote student well-being with the language access plan. we fit well within the strategic plan. The Civil Rights Act still requires that we do this, that we provide access for our limited English proficiency individuals. Next slide. Which means uh that we're accounting for reading, writing, speaking, and understanding English. So those all kind of take a little bit of

029different um technology and different services, but we have to and make sure that we do all of them. how this applies. As a district, we need to take reasonable steps to provide language assistance in translation and interpretation. There are languages obviously that we can't do this for, but they're very specific tribal languages. So, any major language we reasonably can, we do. And this has to be at no cost to the uh individuals who use them. In practice, what this continues to mean is that we have a policy in the district that we train our staff on. uh we train them on the procedures that we use to translate and interpret. We need to do an annual self assessment which this year you'll find that in board docs. So I'm covering most of it tonight but

030you can see the nitty-gritty details if you'd like. And then we also need to uh so where we accommodate when asked or when we have a family this applies to. We also need to accommodate for languages that we just know are out there that are predominant which for us continues to be Spanish. So whenever we have information going out in English to families, we need to be doing it in Spanish just automatically. Next slide. All right. So here's where we get into a little more of the interesting what's actually happening. Uh this is a flowchart that staff has access to. And the idea behind it is that a lot of translation and interpretation we can do or staff can do on their own. They don't really need much from me um for a lot of

031this, not all of it. Uh for written. So the first question you really ask yourself when you're doing interpretation or translation is what am I doing and how am I doing it? Uh if it's written, you can very easily use Google Docs or Google Translate. These services continue to improve and they're very I would say it's a seamless process when you're using it for a written document. Google Translate has come a long way and that you can actually use it for verbal communication as well. And a lot of times when people travel they do this. And so I was practicing while traveling and then was like dang this works really well and it's free. So why don't we use this more? So we're trying to promote that more and more throughout the staff that you

032wouldn't want to hold a full meeting using Google Translate. That would get pretty awkward and tedious, but if a family comes in and says, "Hey, I got a call. I'm not sure who it's from. I need to pick up my kiddo to go to an appointment." We can handle that without needing to pay anything for it. So um staff is getting better at that. for uh more complicated verbal communications for meetings, things like uh parent teacher conferences, if we're having an attendance conversation or something a little bit more substantial. Most of the time we have the option to use a virtual or we always have the option most of the time we usually go with a virtual interpreter. So an ondemand video call with an interpreter. The only time I would ask that we not

033use the on demand service and staff knows this is for specialed meetings. And we'll talk a little bit more about this as we go. Um, but I've learned over time that the virtual service on demand is fantastic for almost everything. Special ed is just a little bit too complicated. So, when we're talking IEPs and evaluations, we want to have a chance to communicate beforehand to send the IEP to the interpreter so that they can have it in front of them so that they can read over it and be prepared. So, that part of the process does still need to go through me so we can schedule ahead of time. Everything else really can be done on their own. uh voice calls. We still use the voice call phone service as well. So that's, you know,

034for making a discipline call home or a kiddo needs to go home because they're in the nurse's office. Very easy. The newest and most exciting thing in my mind, and this is, you know, new within the last month is that QR code that's up there. Uh we train all our staff at the beginning of the year and then say go off and do this, which it's a lot, right? There's a lot of services here. If you don't do it every day, you're not going to remember what the access code is and what the website is and all those things. So, I've recorded videos, uh, they're many videos, and you're more than welcome to go look at them that are how to use each one of these services with a few other things, um, in there

035about, you know, etiquette for using an interpreter and things like that. So, really to help staff be independent with these services. And then I have the little human up there, the little um, teacher. It's actually Bridget Littlefield is who that's supposed to be. She is our in-person interpreter. oftentimes um every single time we have a conference or we have a meeting with a family that is in Spanish, she and I talk and we say, "Is this something that makes sense? Are you going to be there anyway? Is it a attendance conversation or do you need to connect with this family or does it make more sense for us to use the virtual interpreter? We obviously only have that option at the elementary school, but she does do a lot of interpretation for us, which is

036very gracious of her." Next slide, please. Okay. So, progress in the last year uh in regards to access specifically front office staff has now been trained uh separate from the other staff. They have more of a need to know really the indepth the especially the brief communications or if someone comes in and they're kind of heated. They need to know how to do this right away and be confident with it. So, we've done that now which was the first time this year. All of the front offices now have the I I speak signs. So the signs that have um you know this is my language in that language and then it says to goal or Spanish underneath so someone can point and we would know what interpretation they need. The families themselves have grown a

037lot more comfortable with the process and they come in even if you know if I'm not here or Bridget's not here and they need to speak to someone they feel confident that someone will be able to help them which is a huge step. I feel like a lot of times, you know, we could we were able to help them, but just knowing and having that confidence that it doesn't matter who it is, they're going to be able to do this with me at the school is a huge piece. And then increased staff access to information. Uh so that is a lot of that training, those that QR code with the training videos is making sure staff just has this. It's easy to find. We don't have to go back um in September and do it

038again. interpretation on the side of that. Uh the comfortability of staff and that is comfortability with all the resources but specifically the virtual interpreter. That's something that is just a hump to get over if you've never used one before. It can feel really odd because there's no person in the room, right? That's a bit of a safety net to have a person in the room. A lot of our staff are becoming more comfortable. Every year a few more do this on their own after they've maybe done it with me previously. So that's a big step. uh improving our understanding of what service for what circumstance. So this is kind of across the board all staff they know when Google translate's going to cut it and when it's not or we're we're working on that. Uh

039this is also when I refer to this I mean you know knowing what services we need for special education and really complicated conversations versus everything else. So you'll see on the financials I'll talk about um kind of that process we went through this year to figure out do we need all of these services? Yes. at the end we decided we did uh translation increased materials distributed in Spanish. This is going to be an ongoing forever thing but I'm happy to say we're moving forward. A lot of our materials are going out in both languages. We're going back and looking at forms and things. Um so continuing to do this. Next slide please. The uses of translation interpretation. Actually more interpretation for this one this year. all conferences, a good majority of the elementary school ones

040were done by Bridget, which was a huge lift. Part of this was that made sense. Um, she and I chatted and it's great for her to connect with these families again or for the first time. Part of it was that I was gone. So, we'll talk about that as we go through goals as I wasn't here. So, it was really kind of her to be able to fill that niche for me. At the middle high school, it was as needed kind of after conferences. We filled in the gap there. Uh, but we weren't able to do the big push that we usually do. Special education is ongoing. We've had some. We're going to continue to have some uh parent meetings. Same thing. These come up as they need to. And then spring conferences coming up

041on the 13th. We will not have too many at the elementary that need to be interpreted. If we do, we'll do a mix of inerson and virtual depending on what makes sense there. Um but at the middle high school, we're going to fill in, you know, we missed kind of our push in the fall, so we're going to push in the spring to make sure that everybody gets their conference with their students teachers. Next. All right. So, financing. I mentioned the language exchange. Uh, this was kind of a decision. It something we played with over the last however many months to see can the other service work instead of the language exchange, which is the more back and forth uh planning scheduled service. It's a little bit more expensive. They do charge a cancellation fee

042if we don't cancel within or before 24 hours. So, this is why I was looking to potentially eliminate this service. after some trial and error decided no, we we can't we need it. Um, however, we just decided that. So, we don't have a bill there yet. We have used it. We're going to continue to use it. There will be some uh financing there by the end of the year. Certified languages, that number is actually way down this year. 530 is less than it's been in the last couple years, which is a lot to do with the fall conferences and bridging and doing the push in the spring instead of the fall for the middle high school. At technology for interpretation, we haven't needed to spend any. I don't think we will. The only expenditure there

043that we've ever had was we have these fancy little mic speaker things that travel around with the Chromebooks when we do the round robin at the middle high school conferences. They work really well. They still work. I bought them last year, so I don't think we'll need to replace them for a while. All right, our goals um for the continued work we'll be doing, definitely continuing to make sure that our district forms and whatnot is translated in Spanish and then keeping a pulse on what other languages they might need to be translated into. Over probably the summer, I'll be doing a website audit. So, the nice thing is a lot of our families know how to translate a website or a newsletter on their side. They do that and it saves us a lot of

044work. What they can't do is the flyers and the links that are inside the website. So, I'm going to go through and just make sure that we've hit what we need to. I'm sure there are some we haven't yet. So, there'll be improvements there. Continuing on the family communications, having those translated. A big one, and this was really shown when I was on for fall conferences, is decreasing the dependence on view staff, Bridget, and myself as the coordinator in interpretation. So, we really want this service to work if we disappeared, right? And that staff would all know how to use it. So, that's a huge part of why I made those training videos and have been increased in the trainings. We're going to continue to do that. An idea that came up at the front

045office when I was working with the secretaries. Um, they suggested that we get iPads at the front office and that these have all of the services freeloaded. So, it's super easy to pull up Google Translate or pull up the virtual interpreter. And Will and I are in the process of working on that. So, um, hopefully very soon. Um, last thing is increasing increasing visual promotion of multilingualism. This is something we're working on heavily with our multilingual learner program as well is just making sure that one logistically if a family that has never been here comes to Coupeville, they know where to find the bathroom, the gym, the front door, all those things, you know, just the basics, but also the promotion of it's cool to speak another language. A lot of us here do. And

046so, especially at the elementary, we've increased in classrooms and around common areas just adding Spanish words and the kids are noticing and that's really fun. So, we're going to keep doing that. And then ASL is slowly becoming our third most spoken language in the district by families. Um, so we have the virtual interpreter services have ASL built in. They're great services, but what we're missing is that Google Translate free easy option. Those exist as well. Um, so I'm setting those right now. That's probably something that once we decide which one to use, we would add to the iPads at the front of the schools as well, just to make that much easier. >> Okay, any questions? We're we're so lucky to have you. Um and also you are going to be having some time off

047soon. And so I appreciate you thinking and planning for what that looks like in the future so that that these things carry on and that they're still accessible for our staff and our family. So appreciate you planning and being so organized as you always are. >> Yes. >> Well, thank you. >> Any other questions? com. >> Okay. >> I just appreciate your the information, the information I just before the meeting. I read all this, but then to hear you talk about it just reinforces it and I just it's really helpful. Perfect. >> And it is great to see growth that you know over time and how it's changed and so I appreciate you just continuing to make it better. >> Yeah. >> All right. Well, thank you. >> Thank you. >> Uh no administrator reports

048for this evening. And our next uh report is from our business manager, Mr. Pullman. >> Yes. >> Interim businessman. >> Yes. >> Okay. Okay. >> Okay. >> Go ahead. Will we'll get started. So, this is going to be our um enrollment report as of February. And overall, you still see it's maintained the exact same pattern. It really hasn't changed much throughout the year. We're still looking at that same number at the end of the year. Probably about 880 in our basic education program and as a district about 933. >> Last year was 1,028. So substantial difference in there. Next one please. Um this is the kindergarten through 12th grade. This includes CTE again bumping up around that um 880 882 number averaging 884 year to date and we'll probably be at 880 by the time

049we get to the end of the year substantially down from the budget of 951. And then looking at where we expect to be by the end of the year probably about 88 the average those three lines are the last three years experience. You can see that they're similar but different, but they all come within a few FTE themselves. So, I'm pretty confident that 880 is about where you will be, give or take a couple FTE. Next, this I'm not going to be able to read from over here. Uh, but this is our AL program. It has roughly 18 kids in it. Um the transitional kindergarten which is about six at the moment, the open den, the average is lower than you would expect, but they're running about 41 this time of the year. So it

050will continue to build as you go forward. And that gives you your your district average, which are the three things that OSPI kind of bumps together to report. And then on the bottom you have running start your CTE program which again is included in those 880 students that we have but for funding purposes they break those out and subtract them from that 880 and fund differently those two programs because they are different rates. And the bottom is special education and it's roughly about 180. Um good. Yeah. um looking for next year for 2627. We've done work with this to start creating revenue projections so we can work on the budget. Um and we talked about this previous methods of looking at how do we get those numbers. We can roll kids ahead and we do

051a cohort survival the change between one year and another with to um the same group of kids and then we can wait those different ways. And if we look at the previous five years and we look at the survival rate, we can start creating these coefficients which are off to the right. Um an example would be that kindergarten to first grade this year dropped 12% roughly. Um again looking at things that we normally see which is the change between seventh and eighth grade and the 10th and 11th grade and then the anomalies. first grade was an anomaly because normally between kindergarten and first grade in this district you grow. This year it didn't. So in that budget process trying to come up with that enrollment number we kind of pay attention to those things. So

052you know a reasonability type check on it. Okay. And again it creates a lot of different scenarios. Um you can roll a child from kindergarten to first grade and say that's what we're going to have next year. But because of those coefficients and those patterns, we know that doesn't work. We can look at what happened this year and apply it to next year, which is that first column. We can average years. We can average years and add more weight to the most recent information. So when we look at this, it's anywhere from about, you know, 833 to about, you know, 8.88. And I revised that one-year cohort today up a little bit about 5 FTD. So about 838 is I think where that will end up being. And when we look at this change of

053enrollment, a lot of it's happening at the elementary school. Um K3 is where you're going to see the biggest change. And the current third grade has 90 students in it. when they moved to fourth grade and the 90 students in fifth grade move to sixth grade, the elementary school is going to drop by 35 or so kids without any other change to it. So really we're expecting most of the major change is going to be at that K3 level. Um and K3 has some implications for funding and compliance and those type things. So it's going to be a lot easier to get to that. Um but overall for the district probably about you know 45 48 FD less than we have currently and think about this year you're over 63 down currently. So between the

054two of those in the two years span it's 100 students difference than you were a year ago. Um the other special programs special ed I think CTE are probably going to be very similar to what you're seeing. They've been real stable. Um, January is the month that OSBI looks at your enrollment projections from September through December, which you have been paid on for the last four months, and they readjust it based on your actual enrollment because there are fewer kids that um decreases the funding that comes available. Next one. And if we look at that um it's about a million dollars difference. Um, one lucky thing is that in the budget, instead of budgeting what the OSBI numbers would have dictated, the district budget 10,000 10,771,000 about $200,000 difference, which means the difference is about

055$850,000. So the reality is because of the enrollment change in January they have deducted $850,000 from what our December enrollment and a portionment report stated we were getting paid on. Half of that was deducted in January. So they took $400,000 out of January that they had prepaid us. The other 400,000 roughly will be for the next several months. So you will see a drop in fund balances. That's going to be the main driver of this is that they're $400,000 less we normally would have had in our January aortionment payment. Moving on to the financial report. This is of January 31st. Um you can see that we are about 42% of the way through the school year. Again starts in September, goes through August. Revenues at about 38% and expenditures at 42%. And you wonder why

056is revenue lagging behind expenditures. If we go to the next one, you will see that it's actually a trend that's normally there. Um last year was a difference. The difference last year was enrollment was higher and so you got additional funds in January. Um, but about 38% roughly 39% is the normal revenue pattern. And that's because your federal dollars, we pay them in January, we claim them in February. You're always a month behind in collecting some of that revenue. Next, and then we look at our expenditures. It's broken down to MOCS, which are material, supplies, and other costs, or your non-employee costs. And then your payroll costs. And incumbrances is what we know that we have to pay. So if we have a contract for an employee and we paid 40% of it, we know

057we have 60% left. If we have ordered something but haven't received it and paid for it, it's encumbered as an MOC. Um, so payroll looks really good. Mox is overspent. >> And I can give you a little bit of an explanation why that has happened. When I look at the budget, I see a lot of the special education salaries for specialized services, etc. as employee costs, but they're actually services this year because the district couldn't find employees. So, they're contracting with an outside organization. So, it shifted those dollars out of payroll into MSOC and all the overage is in special education. It's basically all in services. That's That's what has kicked this over dramatically. A couple hundred thousand dollars worth there. So if you add the two together though, we're about 94%. We're in a

058good place for this kind of year. But it does, you know, it would be concerning to see that without understanding what has caused that to happen. >> And in turn, you expect that some of the payroll that was encumbered for those positions will be less. You know, if you go back one wheel, >> then budgeted. >> No, if you look at the incumbent for payroll, we're only at 92% of the budget. >> Um, the only thing that isn't encumbered is sub costs. So, when you look at the amount that was allocated for regular base salaries, there's a few hundred,000 balance sitting there, which means because those positions weren't filled, >> right? Okay. >> So, the costs got moved from one object to another and that's why it appears that Mox and every other department wasn't

059oversp spec. It was just in that one specific category. >> And with subcosts, do you expect that our payroll incumbrance is going to be over 100%. >> I don't expect it will be. >> Okay. >> No, because overall you're about 94% of the way. Um, and about the only that isn't encumbered is is sub costs. Okay. You know, if you think about that, there was still quite a bit of money left in that $18 million. >> Okay. >> Thank you. >> Yeah. >> Um, and this is the expenditure. Again, when I look at these, I look at that percent of budget dollar amounts might be higher than the previous year, but also the budget may be larger. So, it's about 42%, which is pretty average for this time of the year. So, you know, I

060feel confident that you're going to stay within your expenditure budget even with the Mox being over. Um, but you do have that revenue issue where you have less revenue. So, you're not going to balance because of that. >> And this is just um comparing expenditures. Um, and it's a year-to- date comparison in different areas. And I can't read the little stuff, so I'm not going to talk about it. No, it's okay. Okay, this is cash flow. You can see that it did take a a drop in January from where it had been. Um, normally you would expect it to be flat or slightly to rise um in this particular month, but because of that large $400,000 deduction, it has dropped. The good news is that, you know, you still have a strong cash balance. It's

061over $1.1 million. Um, and almost everything you have is in cash. None of it is accounts receivables. So, it's it's money in the bank that you do have. So, where last time we're looking at this fun balance number of days, we were in the, you know, mid 20 range. I think it's 23. We're now at 17. That's because it has dropped slightly. Um and then again looking at what is one month expenditures would be about 8.4% 4% and 6.9% if you were just to cover payroll. So kind of you know that whole conversation about fund balance what is appropriate gives you a little bit of information. Next and this is actually your fund balance. So it's very similar to your cash balance. So almost everything you have is in cash again. U stronger than it

062was last year much better than it was two years ago. Uh, so when we look at this and I look at where I expect you will be, I think last year you ended about 1.9 million. I think you're probably going to end closer to 1.3 million this year. Um, 850,000 less in revenue. I think you're going to be able to save 150,000 in expenditures potentially to drop that down about seven. And then there's some safety net funding that comes in that's not budgeted for included in there. So that's my guess at this point. It's about 1.3 would be your ending fund balance. 6% would be about 1.1. So I think you will be above that. Um balance sheet again one of the reports that it's required to to show you is balance and fund balance

063sheets. Um basically this is looking at your assets, your liabilities. And you can see if you look at the assets on the top, it's almost all cash with less warrants outstanding. Um, and very little in the liabilities. Taxes receivable looks like a big number, but it's an asset and liability. It gets um changed each year as the county reports how much is actually left out there. So again, you don't worry about that. Um 800,000 is currently the investment amount that in there. So we try to invest most of the money we have. Next one is fund balance and or budget status and it's the same thing except this is just your revenue and expenditure which we had kind of looked at before. Where does your revenue come from? Your local dollars or state dollars and

064federal dollars and then your expenditures by program and again coming to that same lend million. And then we do have other funds. Capital projects currently have a balance about 3.2 million in there. uh revenue year to date been about 267,000 expenditures about 303 debt service you have no debt and you have a little bit of money left over it continues to gain a little bit of interest um uh the ASP has close $200,000 in there they raised about 82,000 spent about 69,000 of it and then transportation vehicle fund is about 226,000 and that's with purchase of yellow buses Rob has a plan for that. >> Any questions I could answer from you? >> Just want to say again, thank you for your willingness to step in during this transition um for your confidence um and

065just helping to support our new transition and um we just grateful that you've been here with us. So, thank you so much. your experience is just, you know, we can't do about it. I It's interesting that this and I think you're on the board now. The last four years, the biggest focus has been cash flow and fund balance to make sure we're secure. And now all of a sudden, we have a new issue, which is an fun time. >> And the information you provided us is really helpful, but it's not fun. I mean, it was more fun working on balance than it is to figure out how we're going to reduce costs because that's people. >> Yeah. >> And some people are too good. But this information is really useful and I just can't thank

066what you've done for us. >> And could you remind me a little bit about the budget timeline? >> Yes. >> Where are we on track and what what will we see before next meeting? >> Yeah. So we start at the end. We have to have a budget available to the uh community by July 10th. There is a May 15th deadline for any certificate staff notification of non-renewal. Um so we talked about enrollment. Um next month Stacy will talk about revenue. We've done the revenue projection that says we will have $19 million and what the exact dollar amount is and she'll kind of walk through where that came from. Um, I've also done a preliminary estimate on expenditures everything forward and the bad news is that it's going to be more than the revenue but it

067gives you that target of what do you think you have to do and so basically in March it's going to be revenue forecasts are preliminary based at this point though The House and the Senate both have a budget version out that it's almost identical. So I'm confident there wouldn't be much change. I think they have differences except cost by a few dollars. Um so I think we're pretty confident we know what the revenue is going to be basically the number of kids we are projecting. Um so the work in March is really looking at where are costs, how much you know we have um a bargaining group that has 2.6% IPD plus a 1% negotiated. It's 3 6 and then what else do they have in there that will increase those costs. Um, I've done

068some work on my person actually of what that looks like for next year so that as you start making choices, you can use that to figure out what that savings might be >> because really that's the work in March is figure out okay what's our target and then what's a strategy for getting there and then that work is really around staffing is done in April and May with you know that deadline of May 15th for certificate staff and then classified staff in my time used to be, you know, I'd want to notify by the time school was out. So, mid June, so maybe another month or your classified staffing. They don't have a statutory requirement of make if you'd like to. >> So, that's kind of the process. And then you guys will vote on

069it in July of your board meeting and it has to be the to the ESD by August 1st and then to OSBI a week or so later. Any other questions? Okay. Thank you so much. >> All right. And our next report is from our superintendent. Superintendent. >> Thank you. >> Waiting for mine to load. >> All right. Um, just a few things. Um, I want to highlight um before I even start with the the sensory room um at the elementary, I want to talk about um the board reps and I are going to be going to the ESD next Friday and we're going to be doing a superintendent um retreat along with board reps. Um the agenda for it is really to share experiences as board reps with other board reps in other districts. um

070they're going to be um looking at their mission statement and aligning that to activities for the future and looking at how they can combine um with different um districts. They're going to be providing insight on goals. And so they're going to be really looking at, you know, what can we set as goals next year and what can we um look at as we're bringing on a new board rep as well. And then supporting um new members and how we onboard our new members. they're going to be working as a team on how to do that as well and then discuss um um topics that they want to talk about and what they want to pursue so that they can come back and they can represent who they'll to their best ability. So, we're very excited.

071This is the second year that the ESD is um putting to this putting this together, but they actually um they get reps from all over the state of Washington. It's not just in our ESD. So, I'm excited to see how many um come this year. I know it was a great representation. Last year, but we didn't have board reps, so it'll be our first participation. So, I'm excited for that. They also get to be a part of our superintendent meeting. So, they'll get to um see what we do when we come together and um and work together as a superintendent group as well. So, I'm excited about that. Um last week or Yeah. Okay. Last week, I started to say this week, I'm getting my weeks mixed up lately. Um, Eric and her team did

072a ribbon cutting for the sensory room. Um, I was not able to participate in it because I was doing the dance and training up here at the middle school and high school, but I will tell you, she brought me in there yesterday and it it was spectacular. Um, sensory rooms are really for all students to be able to regulate um their emotions. And so I just put um some reasons we have sensory rooms and what they're what they're hoping to provide for students up there. So one it's to regulate and calm. Teaching kids to do that on their own is really important. So they have as they enter the room um they check in as they go out they have this checkout and it's a visual check-in and checkout for the student and it's also

073promoting them to be self-efficate and be able to go in there and do that. Um they als it also helps with improved focus and readiness to learn. So sometimes kids get overstimulated. They can go into that sensory room that will calm them. They'll be able to go back in and re-enter the room and learn and grow. A lot of research around that um that when we provide students with um tools to be able to do that, their learning does increase exponentially. Um it also serves as a tool for staff and support staff to work on um sensory. So, some of our OT's, PTs, they'll be utilizing that. Ariana probably will be utilizing it with one some of her students. And then they can set behavioral goals um in a safe environment. So, it's a a

074room for them to go in um learn how to use the tools, but also can set goals. And then it also ensures that students um with diverse sensory needs all have access. So, it aligns perfectly to universal design for learning, which is something that we um really are trying to promote so that every student, no matter who they are, can walk into a classroom and have access. And this is just an extension of that. So, we're excited about that. And I know um just in the pictures there um the staff, they're very excited to to see the room and to explore the room. There's weighted um blankets, weighted tools. There's um I think my the the most favorite part I saw was um you can get inside this this um box and look up and

075it's the it's like trees and it's just really calming all green with a padded back on it. I don't think it's in these pictures, >> but it it was it was pretty neat. So, did you want to add anything to this? >> Yes. Yes. It wasn't. It wasn't. Yeah, it was >> cider. Spark cider very handy. go back and it's not just loud movement in there too little for a wide range of abilities. There is a video that >> I was wondering who that was. Okay. Yes. >> So, >> yes. So, that that's the new sensory room update. Um, also go ahead. Um, we have band back and so we took some some different photos of the students playing. I will say um what I've heard is that students are very eager to learn and

076we've gone from okay that's an interesting noise to wow they're putting it together and we can hear music playing in the hallways and so we have a very um beginning band that's not sounding so beginning anymore and we have a more advanced band um where they've played before and they're really starting to put it together. Their goal is to play at graduation and they plan to play a couple pieces at our graduation. And so I look forward to that as well. Um we're also um I'll say there we're growing together. Um Mr. Brown's focus is to ensure that we continue to um grow and that he's recruiting. Um and as our numbers grow, you know, so I feel like that sense of belonging and that teamwork where we have kids that feel like they have

077that outlet again and it's really evident in there. Um so we're excited. Um people are excited to hear the music going around and then I look forward to graduation and hearing a band at graduation. And as we move into um wrapping up our sports season, we had a couple wrestlers and a swimmer go to state. Ben Price um tapped the wall for the final time um as David Sven said in his article um in a CHS uniform and his third trip to state in four years. So that was very nice um to see him. And then um two of our students went to the Matt Classic in the at Tacoma Dome. Um Principal Bard um was there as well and got to see them wrestle and they did a nice job and uh so it

078was nice to see us represent at the state level. Um on the next slide, we had two of our basketball teams, both the boys and girls. They were in the Northwest 1B and 2B district tournament. We're very proud of both teams. I know it was a nailbiter to the end for some and um you know it's always a heartbreak on the way back home when we didn't make it further. So I know that both coaches were talking to me about you know it still hasn't really fully hit because it's like you're still hearing people play on and we're not there but they did a really great job and um worked hard. Um fresh off the press and I don't even have pictures for it. Skills USA, we have um we have three um people who

079have made it to state and so pin design at the high school, Betty Woolworth. Um just today was announced that she made it to state. Um and then also pin design at the middle school, um Jonathan Driscoll and motorcycle service technology, Max >> Thank you. >> So um there is a video that goes along with that. I showed it to you all last year when I went to play it this afternoon. It didn't play. So, it'll probably be next board meeting and I'll play the video that shows Coupeville along with the rest of the state who made it to state. And it's pretty impressive. Um, >> is it pin design like a pin? >> Not sure. >> I think so. >> There's so many um different categories. Yeah. So, pin design, I'm thinking it's, you

080know, >> a pen. at the end, but >> I think it's an animal twin. >> Okay. We'll we'll find out and it'll actually on the video kind of show us more next time, but I thought I would announce that as well. >> And then finally, um we want to thank our community. >> Wow. >> We um >> we not only passed our levies, but we passed them um with a high number um much higher than the last time. And um I can't thank the committee enough um who were working outside of our district to help pass. I know um David boards in the um audience, thank you for your support and um Shelley Laroo who was part of that committee. We celebrated um last Monday and uh we're able to to say thanks to everybody

081who worked really hard on that committee to pull it together and get the word out. So any questions? Great things happen. >> Thank you so much. >> Okay, moving on to board member reports. Start down at the end. >> Don't have a ton. The foundation there last night, which was a lot of fun. Apparently, I have a desk to go that settled, but uh it was a great event. Uh a lot of a lot of energy there and a lot of fun. So, um yeah, it's good to be there. Uh well, I guess from our leg reped on, there's not a lot. Most of the bills have been weeded out by now in this short session. We're not going to have to teach Kirsty. All this talk about financial oversight's kind of getting look to

082me like getting watered down and watered down. So, but you know, no bills are in there to give us a lot more money. You may have heard that their the budget forecast went up by 1.8 billion or something which actually is kind of a drop in the bucket over all this. So, uh our organization WA said hey about some more for Mox, you know, transition kindergarten that you're looking but doesn't look like that's going to be that one. So, probably what you see is what we're going to get >> this year. I don't I didn't see really anything else that was particularly honorous or going to affect us from this legislative state. >> I think and I IPD went we expected it to be about 2.7 but it came in at 2.6. >> I guess

083my report would be from the instructional materials committee. there was a meeting um and the staff are working really hard to start addressing the situation that we have of a gap in the instructional materials that we're able to provide for our students in our classrooms. And it's a pretty big gap. Um, since we can't provide everything to everyone all at once on our budget, the staff is working really hard to sort of prioritize and make careful decisions around what we can do this year, start setting up um a calendar for continuing upgrades and renewals over the next several years so that we can really get on track and stay on track. Um, so it sounds like there will be some recommendations coming to the board soonish. >> Um, I was at the school foundation dinner

084last night also and then just a couple observations. Um, if you weren't there, you might not have heard this, but you know, the prominent chefs in the community all volunteered their time to cook this meal. Most of them paid for the food for their course as well. Many of their staff members volunteered to serve it. Um, and there was a great I think the tickets were sold out, but it was a great turnout. What was interesting to me was the um variety of age brackets in the room. It wasn't all parents. There were probably more grandparents and other people kind of supported that I think than there were direct parents. And that's just what Kville's like. People step up and and support our community. So, it was a really fun night to um celebrate the

085good work that the foundation is doing. I think you all pull up a good one. Um, the other thing I just got to comment on is district praising Dan. I had just gone over these reports you've been doing over and over again. It's going to be such a different year on budgeting this year than it's been in the last several years because it's all about how can we do things for last minute and I think everybody needs to be thinking about that. Part of it is reducing or changing staff and the other part is what can we do different? Um, we made some improvements in our fun balance, but boy, dropping kids is not the best. Sorry, it's not a cheery report. We're going to get after it. >> Um, I just wanted to start

086also with expressing my gratitude to the levy committee, um, and to our community for continuing to support our kids and our schools. Uh it means so much and I know that our community is rich with people who have been you know have gone to the school whose kids have gone to the school and I think people really do have the mindset of paying it forward and it was just very generous and encouraging. So thank you for that. Um I won't be here for the next board meeting in March. I have an activity with my daughter. So Nancy is going to be leading the charge. Just want to give you a heads up on that. Um we had a facility task force meeting last week. Um so right after the holiday in January, we had done

087a walkthrough of the facilities and actually kind of instead of just you know the hustle and bustle of walking through, you're actually intentionally looking at the facilities. So, we spent some of the beginning time of the facility task force just evaluating um those walkthroughs and things we saw and things we learned, which was really great. Um, and this was kind of the last of the learning sessions. The next um portions of the facility task force is really going to be more kind of getting into some of the input and discussion. At this point, everyone's just been learning about all of the complexities of, you know, scap funding and we learned about, you know, the energy audits and just all of the requirements around buildings. And I mean, we've learned about so many things, but um

088this will be the last of the learning sessions. Um, let's see. We looked at enrollment. We looked his it was it was great to look at the historic passing of our bonds and our capital projects and to look at the things that were promised in our community. Um things that we saw followed through with and that was great. Uh we talked about scat funding as I mentioned. We dove into the energy audit which is currently happening in the district. Um and we dove into the noise mitigation grant from the DoD and so much more. So, it was great. Um, and they've been just a deeper dive into the things that we talk about at schoolboard. So, it's been it's been good. Um, our walkthrough was canceled for this month, but we do have two walkthroughs

089in March to COA and to transportation. So, just um those calendar invites got sent out, so make sure you check those. Um, and I know that consent agenda is kind of a generic uh approval, but I did want to mention the two long-term people in our district to retirements we approved tonight. Um, they have given so much time and commitment to our school and to our district. And I was talking to my daughter about her fond memories of Mrs. Sherman. and she fondly remembers her giant library and her cool lockers in her class, which of course my daughter put a big fat UDub magnet on, which she said promptly, "Miss Sherman broke out her WSU cape." And then, you know, there had to be like a a photo op, of course. Um, but she just

090remembered how young authors and just how she made learning so much fun. and I know she's one of the many people who have been impacted by her years of teaching and we're going to have a chance to honor her at the end of your celebration, but I just wanted to mention that. Um, Scott Losi obviously has been with our district for a long time. Another wealth of knowledge. Um, he has saved our district a lot of money by keeping so much of the maintenance work that we do um in house. And you know, we did a walk through while our staff was off and on winter break they were changing out a boxes and boxes of filters um within the district and so much of that work just often goes unnoticed. And so I just

091wanted to just say that we appreciate the things that they've both done and those are big retirements and changes to our district. Um, and even Scott, we have a grant that we can't announce, but he's leaving us with, you know, an improvement to our district and an award of a great deal of money. And so, that's very exciting. So, um, that's all for my board report. Turn it over to our student board reps. If you have anything, we'd love to hear first. Um, I don't have anything too much to report other than I think we're both really excited to go with Miss Leatherwood next Friday and it's been so nice to hear instruments in the hallways. >> It's been like just coming out of class to go home. Just hearing hearing something being played >>

092again just fills me awesome. >> Really glad we have band back. Mhm. >> Uh I would like to echo the sentiment that band is back and there are lots of people who are happy. Um I ride the bus quite often and I will see kids bringing their instruments to school and I don't think I've ever seen a single one of them not hold their instruments with pride and I think that that's amazing. However, I have not been able to present or at a a official board meeting for quite a while due to the fact that the December board meeting had complications and I was unable to come to the January me uh meeting for personal reasons. So uh the November conference that we went to was very informative for me as a student board member

093and despite the fact that many of the students made jokes about how long board meetings are anyway. Um, I was on a student rep network call the other night and I have a project that's interesting that would be a project from most of the schools around the state that have student rep networks uh asking for an increase in the amount that schools can request for levies per student as a petition from students from every school that has current student rep networks. That's one thing that we started planning and hopefully will be done by May. Although if not, I feel like Lindy will be more than happy to take my >> And if you're not, oh well, you're still taking it. >> I'm sure it's okay. >> You're being a celebration. quite a quite a few

094of the schools in the student rep network are either very large and aren't necessarily in need of the funding or they're small smaller rural schools who are having lots of fun with students. I was talking with multiple members of multiple members of the legislative and advocacy committee in the student rep network who were like we just passed our b we just passed our first uh levy in like 20 years and I was like and I find it very reassuring to know that Google has had like constant support from it community for levies and such >> can a different coming in coming at the legisle. >> I don't think that the legislature is far enough from students themselves with >> really how financials affect them and how putting like a very hard limit on that is

095>> really how destructive it can be to certain school districts. And that's all I have for my board. >> Thank you so much. Thank you for to share about your Walda experience too. Appreciate that. Okay. And we did not have any correspondence this month and we have no old business. So that jumps us right into um new business. And first thing on new business is approval of the 2026 through 2027 school year calendar. Um I had the opportunity to sit in on the calendar committee. Um, and this particular calendar has been to the unions, to transportation, to all of the groups within the school, and this is the one that was selected as the most popular. And I'll let you share anything there. >> Um, so you'll notice on this one, one of the things

096that we always do is we reach out to Carver to try to align with their um their spring break. So that's what we do prior to um this because we have a lot of um students um and families and staff members who have families um in Okar. So we try to align with them. So this does align with their um spring break. Um next year we do start after like we always do um after Labor Day, but Labor Day comes on a later um date next year. So, our first day is on the 8th of September, which would be finishing us um our last school day would be on June 16th. Um I think that everybody liked the idea of putting this year the weather days afterwards so that if we have weather days, we

097would be going into the next week whereas on the other calendar choices, the weather days were built in which would automatically put us into the following week. So that was um one of the decisions that I think was made for that particular reason. That's some of the comments I got. The other thing is that we um for the first time are adding in a um waiver day in the midyear for professional learning. Um this would be a day for staff to get professional development um to continue their strategic or their sit plan um to see and get that touch base. And um on this particular one, we put it on February 16th. Um for families, we thought that was good because it would be after the long weekend for for families. It would extend another

098day. So it's not adding to a a different week, but it would be adding um for them and staff would be here um learning. That was about it on pretty much the rest of it is the same as what we've seen in the past. And that day is the day, >> right? We probably should have put we should have put the waiver probably approval before, but we're if you don't like the waiver. >> Sorry about that. >> Yeah, we should say, isn't it? >> Any questions? >> I have one. >> Yes, sir. Um, in part because as I've always whenever I've been in school, there's always been that like one weather makeup day like after Memorial Day weekend. It's just like, "Oh, cool. We have a weather makeup day today that's maybe going to be

099used, maybe not." And either way, every every time I'll see out on it, whether it's there or not. Um, but I'm a little surprised not to see this for the coming years. Um I mean I understand the reasoning why but I do find it slightly surprising. >> We on the other choices that we put presented to staff they were within the year but they preferred it to be in this particular year afterwards because it would extend into the following week and they felt attendance would drop and that was particularly why they didn't feel like if we had a Monday school that students are going to come. The tricky part about the end of the year because of the start is that there's a Junth holiday. Yeah. So that Friday is definitely a day off of

100school and so if you put the weather days throughout the year, you're definitely going to end school on that Monday. >> I think it's just difficult because I think that next year is one of the years where it's the latest possible for school to start. So >> yeah. Yeah. >> And I think this year was the earliest. So Any other questions? Okay, there a motion. Move to approve the calendar. >> Second. >> It's been moved and seconded to approve the calendar as presented. Any discussion? >> Had a good test to see which way they like it best. I don't know where their makeup is if you have any. But I'm respecting the removing of the committee. >> Well, I've served on those committees in the past years and here what I found. People will say,

101"I want to get out of school as soon as I can." And then say, "Okay, here's the losses." And they go, "Where's my three-day weekends for the weather makeup?" Well, that's going to push the end out here. So, it's it's like this. You can't. So, it's a it's a choice on those that Yeah. just have to be made. Any further discussion? Okay. So moved and seconded. I'd like to take an advisory vote for student board reps. I >> two yays. All those in favor? >> All those opposed? Motion carries. Next item is adoption of resolution 2026-02 recommendation for award of contract for project management services for department of defense noise mitigation grant projects. You want to speak to that? >> Yeah. So um we did have multiple um contract proposals for project management. Um we

102went through those proposals. We used the rubric um to look at qualifications and um both Dan and I went through that rubric and um we wahawk came in um or received the the award for that project management um and we in working with them they um with what they're doing with our facility task force we're really excited to work with them again it'll be a different group of people however Cassie, who manages our facility task force, is kind of ensuring that we have a transition to this project management um so that they're giving us the level of service she feels we should have, which I think is great. So, um we're excited that Winnah will be um working with us on this project for the next three years and um it'll be a substantial project

103and uh it'll be wonderful. >> Yeah. Yeah. And again, this grant, you know, was our contribution, required a 10% contribution on behalf of the district, which was the money in our capital projects uh levy, and then the rest, which is $10 million total, is coming from the DoD, which is going to benefit our district long term. And so, it's we've had a great experience so far with Winnah, and I'm excited to get going on this project. >> Yeah. So, next Friday we'll be meeting with the Department of Defense in Winnaha to do a kickoff um of you know responsibilities. Um their services also provide all of the like recording and um fiscal management so that I'm able to to report to the DoD with Grace where it's it's just a seamless process. Um so that's

104exciting to see as well. So, our kickoff meeting on next Friday will give Winna kind of what we need for that grant and then they're going to they're going to supply that. So, they'll take the pressure off Stacy um in the in the next three years so that they'll they'll be support. >> So, did the Department of Defense have to sign off on this also the project manager? >> No, they already in the grant I wrote that we would have a project manager and we just follow their systems for providing it. when I do the report next month, I will just reporting on who um went for it, what was our rubric and what was our outcome. And so they yes, they approve it, but as long as we have board approval, we we followed

105all the their regulations. >> Okay. >> Yeah. Any other questions? Make a motion to adopt resolution 20262 as presented. And I just like to say again, I'm glad that it worked out that they came up on the top of the chart just because of the nature of the work they're doing for us. It makes sense to have them doing both of these projects for us. And I just want to compliment you on bringing this baby home. This is big money for our district. I will say, you know, both companies that put in for this were highly qualified and it it really came down to it. It was very close, but it was around their knowledge of Kell, right? And so that's what it came down to. >> There's a motion on the table. Is there

106a second? >> Second. >> Right. It's been moved and seconded to adopt resolution 20262. Is there any discussion? work on this and I appreciate knowing that there was some kind of a you know qualifi qualifications based process and a rubric that we'll be able to explain. >> Uh hearing no more discussion I'd like to take an advisory vote from our student board reps and thank superintendent Leatherwood for getting all of this done. >> Awesome. two yays from our student reps. All those in favor? I. >> All those opposed? Motion carries. And our next resolution is 2026-03 recognizing March 2026 as Women History Month. We don't have any guest readers this evening. Um again the resolution is in board docs but um I just en enjoy and appreciate um recognizing different pockets of our learning community

107um through these resolutions each month. >> There a motion. >> I move to approve resolution 202603 recognizing March 2026 as women's history month. >> Second. It's been moved and seconded to adopt resolution 20263 recognizing March 2026 as Women's History Month. Is there any discussion? I'd >> like to take an advisory vote from our student board reps. >> Two yays. All those in favor? >> All those opposed? Motion carries. And last uh but not least, adoption of resolution 2026-04, which is the 180day school year waiver. And as Superintendent Leatherwood mentioned, this corresponds directly with our school calendar that was just approved. And this uh resolution gives her the authority to actually do the application with OSPI. So that's the next step. Um and I just want to echo the sentiment that you know professional learning is

108how we grow as a team towards the goals um for supporting our students. And so I'm happy to to do to make this step um recognizing that investing in our teachers is an investment in our students. Part of just the research behind that as well is that if we don't invest in our our teachers um there's less likelihood of our students learning at high rates. Um the more we invest in our teachers, the high um probability that our students will also learn at high rates. And so um it perfectly alerts with our MPSS that is coming on board. multi-tered systems of support is going to be how we're braiding our um all of our funding for our um grants and ensuring that we're supporting our students. Um the discrepancy model of special education is going

109away and the replacing it with the MTSS model and then universal design for learning. Um it'll be a continuation at all all of our schools. um and provide our principles with the instructional leadership to guide their staff to keep our school improvement plans moving forward and ultimately our strategic plan. >> There a motion. >> So I approve I move we adopt resolution 180day school year waver. >> Second. It's been moved and seconded to adopt resolution 20264, the 180day school year waiver. Is there any discussion? >> I guess I just had a quick question. I didn't have a chance to look again unfortunately, but I had the impression when we were looking at waver days before that there's like different categories where waiver days for conferences are treated differently from waiver days for other things. So,

110how are we feeling about the likelihood of this being accepted? >> Um, I I feel strongly that it'll be accepted because we're meeting the the minutes. So, we have to also show the calendar and we also have to show that we've calculated the instructional minutes and we're still able to meet the instructional minutes at our high school and also our our elementary. The big part is the high school which is the,080 but it averages at or has to average at 27. So what we and that was a pretty big task for many of us that we we sat and and just made sure that we had the right instructional minutes. We also consulted with other districts to ensure that we were reading it correctly and interpreting it correctly. So we did um and thanks to

111some people who are in the audience. I think Lisa's over there. Lisa was a huge help um in helping us um ensure that we were calculating properly. So that's part of it. And so I don't see it being turned down, but if it is, we'll we'll find out why. Yeah, >> that's great. >> Thank you so much. >> Any other discussion? >> Okay, it's been moved and seconded. I'd like to take an advisory vote from our student board reps. >> Sounds great. I won't be here. >> Two yays. All those in favor? >> I. >> All those opposed? Motion carried. George, we're gonna miss you. All right. Yes. Okay, we are journed. Thank you for joining us.