001Uh, good evening. I'd like to call to order the Coupeville School District Board of Directors regular meeting for Thursday, September 25th, 2025. Please rise and join me in the flag salute. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> As a reminder, this meeting is recorded and available on the district's YouTube channel and website. Is there a motion to adopt the agenda? move that we adopt the agenda. >> Second. >> It's been moved and seconded to adopt the agenda as presented. All those in favor? >> I. >> All those opposed? >> Motion carries. At this time, we'd like to start our meeting with reading our district land acknowledgement statement, our dis district
002equity statement, and director Pereira is going to read our land acknowledgement statement. The Coupeville schools are located on the ancestral lands of the lower Scadget people. For thousands of years, Co Salish tribes have stewarded these lands, waterways, plants, and animals. We pay respect to the elders past, present, and emerging. For they hold the memories, traditions, and culture of their people across the nation. Kville schools are committed to educating students, staff, and the community about this long history. as we honor and acknowledge the continued presence of the Swinnish Indian tribal community and all other indigenous peoples. Thank you. And I'd like to invite Director Merwine to read our Coupeville School District equity statement. >> The Coupeville School District is unequivocally committed to providing a safe, equitable, and inclusive working and learning community for all. Whether about
003race, religion, language, immigration status, culture, sexual orientation, gender identity, class ability, or a combination of these, all students deserve to be respected for who they are and acknowledged for the strengths they bring to our learning community. >> Thank you so much. This time we're very excited to do the oath of office for our student board representatives, George Spear and Lindy Sylvester. We started this process over the last year working on a policy for the district and then slowly working on a procedure and then we opened the position up for applications and these two wonderful bright shining candidates applied for the position. Um, George is a senior at Coupeville High School this year and Lindy is a junior at Coupeville High School this year. And so the way that we set these positions up is for
004George to um serve out the remainder of his senior year and then Lindy will be in a two-year term of office. And so whenever next year we'll apply and have a shiny new junior and she can mentor them in the role. Um, and so so excited. So George, I'll start with you and have you join me in the front. I'll do oath of office. >> Actually, >> that's great. >> There's your right hand. Just repeat after me. I and then you'll state your name. Do solemnly affirm that I will faithfully and impartially perform the duties of a student board member for the Kville School District Board of Directors. >> I, George Spear, do solemnly affirm that I will faithfully and impartially perform the duties of a student board member for the school district board of
005directors. I pledge to represent the interests of all students, uphold the values of equity, inclusion, and respect, and work to support an environment of academic excellence and well-being for every student in the district. >> I pledge to represent the interests of all students, uphold the values of equity, inclusion, and respect, and work to support an environment of academic excellence and well-being for every student in this district. I will make decisions based on the interest on the best interest of the student body thoughtfully to my peers and act with integrity and accountability in all matters concerning the educational system. >> I will make decisions based on the best interests of the student body. Listen thoughtfully to my peers and act integrity and accountability in all matters concerning the educational system. I will comply with all applicable
006rules, laws, and regulations set forth by the state of Washington, the school district, and the board of directors, and will continually strive to ensure that my actions reflect the highest standard of ethical conduct. >> I will comply with all with all applicable rules, laws, and regulations set forth by the state of Washington, the school district, and the board of directors, and will continually strive to ensure that my actions reflect the highest standard of ethical competence. this vote freely and I am committed to serving to the best of my ability in the role of student. >> I take this vote freely and I am committed to serving to the best of my ability in the role of student. >> Congratulations. I state your name to solemnly affirm that I will faithfully and impartially perform the duties
007of a student board member for the Cville School District board of directors. >> I saw affirm that I will faithfully and impartially perform the student duties of a student board member school district. I pledge to represent the interests of all students, uphold the values of equity, inclusion, and respect and work to support an environment of academic excellence and well-being for every student in this district. I pledge to represent the interests of all students, uphold the values of equity, inclusion, and respect, and work to support the environment of academic excellence and wellbeing for every student. >> I will make decisions based on the best interest of the student body. listen thoughtfully to my peers and act with integrity and accountability in all matters concerning the educational system. >> I will make a decision based on the
008best interest of the student body with integrity and accountability all matters. I will comply with all applicable rules, laws, and regulations set forth by the state of Washington, the school district, and the board of directors, and will continually strive to ensure that my actions reflect the highest standard of ethical conduct. I will comply with all applicable rules, laws and regulations set forth by the state of Washington, the school district and board of directors and will continually strive to ensure that my actions reflect the highest standard of >> I take this oath freely and I am committed to serving to the best of my ability in the role of student. >> I take this freely and I am committed to serving to the best of my ability. As mentioned during some of our uh previous meetings,
009our student board members will um have an advisory vote during our voting process. And so it's a new process for me. So if I forget it, make sure you make sure you keep me on track. But um we're so excited to have student voice in our decision-makings and um grateful that you're willing to serve in this role. Next item on the agenda is consent agenda. Is there any item a board member wishes to remove from the consent agenda? Call for a motion. >> I move to approve the consent agenda as presented. >> Second. It's been moved and seconded to present the to approve the consent agenda and we are doing advisory votes for consent agenda. So a yay and a yay. All those in favor. >> All those opposed. Motion carries. Item six is for
010public comment. Is there any public comment? No. Okay. No, it's okay. Sure. Um, moving on to our learning spotlight, which we are not going to do this evening, and we'll jump into our administrator reports, and I'll turn it over to Superintendent Leatherwood to introduce those. >> Long consent agenda. >> Yeah, I know. Okay. And so I would like to introduce um principal is principal mccll here. >> Yep, there she is. I just didn't see you. I apologize. So we're going to start with um principal McCall who's going to go through her um strategic plan right now. >> Thank you. I think last time I was up here, I said I was out of breath as if I ran, but I really did run today. The girls have their first home volleyball game, so it's going
011really well. >> That's why I was wondering. >> Yeah, I snuck in. That's why you didn't see me. Um, good evening. For the board report tonight, we have our strategic plan and pillars that really align with what we're going to be talking about today. Um, specifically focusing on student and staff well-being. So, this slide is just an overview. Um, the way I view this as the strategic plan review, accountability goals, and program evaluation are all under the umbrella of our school improvement um plans. So, we're not going to belabor the the points on this, but just acknowledging that through the strategic plan review, accountability goals, and program evaluation, we have the end result of our school improvement plan, which we're going to talk a little bit about tonight. So, our work ahead currently um we
012are in the review stage um of creating our needs assessment through the WIS WHF, so Washington State improvement framework um and we'll look at some data points from that. So, we're pulling information from WISF, our state report card, TIDE, which is our SBA data, and I Ready to create a needs assessment that will drive our school improvement plan. So, through that process, um, we're continuing with our shared leadership at Kville Elementary School. Um, we're running this through our building leadership team, which in turn disseminates that information to their grade level teams, reviewing our needs assessment, and again ensuring that we have that collective EP efficacy of the goals that we're putting forth. We all believe in and can stand by. Um, the end result will be developing our school improvement plan after our building leadership
013team and all staff have had an opportunity to review it and provide input. um highle information. We're just going to go over kind of the bolded and underlined, but by looking at our WISF and school report data, um we can see that 62% of our students earned a score high enough to meet the state standard for their grade level in ELA. Um only a very minimal half a percent decrease from the previous school year. We're at the district levels at 61.8%. So, we're right on par with our district level. Um similarly for math, we had 62% of our students um earn a score high enough to meet the state standard for their grade level. And this was an increase from 54% in the previous school year. Um and just to kind of toot our own
014horn, the district level is 42%. So we're we're doing pretty good at the elementary level. Um and then for our science, it's only fifth grade. So, we had 84 students participate and we are right on par with with the district level at 54% of our students um meeting standard. Super exciting news for us. Last year, our school improvement plan, one of our goals was on attendance rates. Um and this was absolutely a buildingwide rolling up our sleeves all hands-on deck approach to make sure that we improved our int attendance rates from the previous year. Um, so it not only was um, Miss Courtney Simpson Pilgrim, Miss Ariana, Bridget Littlefield, and all of our teachers having intentional conversations with families during spring conferences was definitely new, sometimes uncomfortable, but we were bridging those gaps between our
015families that have um, high absenteeism. And we had a increase from 57% of our students with 90% attendance to 68.5%. So, that is a huge shining spotlight for us this year and we're just going to continue to build on that work that we know what we did last year worked and we have ways to improve that even further for this year. Um, under our pillars for promoting student and staff well-being, as you know, we're almost officially a year or sorry, a month into the school year. Um, the honeymoon phase may or may not be wearing off just a little bit, but we're doing great. Our students um are are still awesome. We have a lot of our past promise. It's still going strong. Um so to really promote our staff well-being, we have stock t-shirts
016that we're all wearing this year. Um with the help of director Kimmel, she put um sensory bags together that some audience members also may or may not have benefited from. Um so our kickoff, not only at the district level, but then what we had day two at the site level was really about bringing us together as a team. you know, we had that 30,000 foot view as a district and then bringing it into the building level. Um, we tried to make it as fun and engaging as possible, but still getting to the meat and potatoes of our work. Um, yeah, I think that was it. And our learning spotlight um is Miss Kylie Van Clee. She's not here tonight because she has football practice, so it was like board meeting or football practice. Um, but
017we really wanted to spotlight her because attendance was definitely a struggle last year and she has really stepped it up and I think this year due to illness only has had to miss just one or two days but every time she sees me it's cool seven days in a row, nine days in a row and that high five and that positive momentum. So she knew she knows she's being acknowledged tonight but um we really wanted to make sure that she knew her um effort to get to school and be to school on time was being acknowledged. That's it. Any questions? >> Yeah. Thank you. I I appreciate you sharing your plans for the future and how you're going to, you know, you're you're starting and then continuing to build on the plan with your staff.
018So, >> yeah, absolutely. >> Thanks. >> Great report. Thank you. >> All right. I'm going to go ahead and bring up our other two administrators who are going to co-present um for the middle and middle school and high school tonight. All right. So, we'll go ahead and just jump in and I think we're going to piggy back off of um principal call um uh with quite a bit of this uh information. So, we'll go ahead and kind of skip over this. Everything that we're doing here for our school improvement channel plan aligns with the pillars set forth by our district. Um and we're going through the same process um in making terms making um sure that we are looking at strategic plan review um setting some accountability goals and looking at our program evaluation as
019we build our school improvement plan for this upcoming year. Uh we are going through a similar process although we're in a slightly different spot to elementary. We are currently in the review stage um about to uh begin our needs assessment. Um we're currently looking at data with our staff in our staff meetings um both from SBA um and we are and we'll be using I Ready as well. We are building new building leadership teams within both the middle and high school levels. Um and we currently have um a proposed school improvement plan um in front of them for review at this time. Um and at that point we will come back together as a staff and determine our final school plan forward. Um so we have our just to look back um from last school
020year for the middle school um looking at the same bit of data here we had a 59% scoring um meeting uh sorry meeting high enough standard for their grade level in ELA. uh we had um 39% math areas and we have 51% in science. Um all of these were slight increases from the previous years. So we have some some plans to move forward and improve those scores. Um this is related to the ESPback data, but we're really going to dig into looking at I Ready um data particularly in coordination with our school improvement plan because we have the opportunity to really uh to to um offer these different types of diagnostics several times throughout the year and really start to see where our kids are perhaps falling short and where we need to challenge. >>
021And I already goes through high school or is that just middle school? Traditionally, it's found only for middle school, but we're going to be offering a nine of 10. >> Okay, great. Nine. >> Okay, thanks. >> Yeah, I can speak just briefly to high school scores. Uh last year, our ELA scores at the high school level were in the 71st percentile, which was a about a 10% increase. The math scores were in the the 23rd percentile, which was about a 7% decrease. and our science scores were a little bit above about 61% which was pretty steady. So we are definitely um looking forward to the future and working with our teams on building our school improvement plans around improvement specifically in reading and math and also um we're going to be focusing on belonging which
022um is something we started to survey and and really take note of last year and that information is shared with us over the summer and we felt strongly that that also needed to be one of our categories in our school improvement plan. So this is just the overview of our goals which you can't see very well here. So if you pick to the next slide you can see our proposed um goals uh that we have before staff currently um in grades 6 through 10 we're looking at 65% of our kids meeting or exceeding their annual typical goal rate or target in mathematics based on the I Ready assessment. Um we're looking um this is a movement from last year where we're looking at um just overall scoring and we're we're going to target moving forward
023um individual student growth. So um that we're actually really we're really digging into the specific learning needs of students and seeing how much work they are um achieving. Um and then again in coordinating instruction that um some proposed key performance indicators that we're looking forward is um the implementation of the I Ready um growth targets as well as um doing some some performance gaps reducing those. So we're going to be targeting particular areas and model. Um so our plan here is to administer i math three times per year following spring. Um we are going to be providing professional development as you know on using the iating data to refine our differentiated math instruction. Um we're developing our tiered interventions through MTSS. Um using home strategies particularly geared towards mathematics as you can see on the
024slide. We're going to monitor our effectiveness of our instructional practices and interventions using this progress monitoring through I Ready. Um and then we'll utilize our PLC meetings and buildings to analyze those results and evaluate. >> Yeah. Goal too. So at least 70% of our students in grades six of 10 will meet or exceed their annual typical growth target in reading on I Ready assessment. And it's really important we're highlighting growth. We're not looking at um grade level standard. We're not looking at the end of year assessment. We're targeting growth because it's actionable. It's something our teachers can monitor and we can use the information that we get from I Ready to inform instruction and and change throughout the year. If we just base um what we're doing on the uh smarter balance, we don't get
025that information until our students are already gone and it's too late to make corrections. So, we're focusing on growth. Um and this is uh this and the math are examples of that. Uh we're also again going to disagregate by subgroups. So when we looked at the Washington school improvement framework um it disagregates data by subgroups and we're looking at those same subgroups um that are specific to Kville. Um so that we make sure when we're looking at growth rates for our students, we're disagregating by populations of students who perhaps haven't performed as well as some other populations in the past so that we can target development our UDL on making sure that we're increasing um the accessibility to grade level content for all of our students. uh a few proposed key performance indicators, percentage of
026students meeting or exceeding growth targets and also improvement in the sub uh performance that we were just talking about. Okay. So, we're going to administer I read reading three times a year, fall, winter, and spring. Uh we're going to implement schoolwide literacy strategies aligned again with UDL. Um, we're going to continue to look at subgroup data in our PLC meetings, um, staff meetings, uh, and we're going to utilize the UDL frameworks. Uh, also deliver tier greeting interventions that incorporate UDL, flexible grouping, assisted technology, multal supports. Uh, we have a we have a a lot of work to do and we also have a staff that are keenly interested in uh, digging into this work. So, it's going to be an exciting year for the high school island this year. >> Our last goal that we're
027going to propose for this year is um related to our well-being and sense of belonging. Um so, we are going to look at um by June, 2026, at least 10% increase will be seen in students reporting positive perceptions of belonging, safety, and overall well-being on the Panorama survey, which is something we'll be administering beginning of the year um and again throughout the year. uh with the results disagregated by various subgroups so that we can target what what we need to address within those groups. Um so uh we'll look at particular domains within that and then create plans based on that. And if we go to the next slide, we can look at some of our performance indicators here. Again, we're going to administer the Panorama survey um several times throughout the year. C look over
028those results within our staff meeting within our PLC's um UDL principles to design equitable um supports that meet the needs of our um diverse students. Um we're going to implement implement schoolwide practices, social learning practices um that provide multiple ways for students to connect and engage and express themselves. Um we'll provide targeted supports for small like small groups or counseling peer mentoring different things like that. Um different EDL strategies. It's uh student choice accessible materials all of those different flexible participation options. And last but not least uh deliver social emotional tiered interventions through MTSS that support our individual and level specific school. Um so we uh in lie of um a spotlight we wanted to talk it was one of the biggest things we're focusing on this year and in wellbeing and sense of belonging
029building community. So we wanted to highlight some of the things that we have done this year so far um to build community. Um we started back um at the beginning before school started before we had students here. We had a staff collaborative culture um building day where we went to Fox Drive-In and spent the day doing some >> team building activities >> right and and so yes anyway um we uh hosted a family back to school night. We had a few um community resources who got who came in to share the resources that are available for our students and families. Um and we were able to um introduce ourselves and new staff as well as how our uh parents and students have a taste of what middle school and high school is looking like. Um
030we had our uh very first middle school pep assembly hosted by our middle school ASB and it was a wonderful experience. Um they were so thrilled. they didn't know why they were there and when they realized they were there to have fun and and get excited. It was very um very welcome and uh so that was a good a good moment for them. We have also just announced our student of the month. Um this this month was the way of the wolf um and students had been um given different characteristics of the way of the wool through our advisory program. um and then teachers were given the opportunity to vote for um students that best identified those different characteristics and so we revealed those names today and that was a great celebration. Um additionally, our
031eighth graders have taken a camp trip. Um I'm sure you're aware and uh they had a wonderful experience bonding. Um it was a great way to kick off the year and to establish relationships and community particularly with our eighth grade students and with some of the staff that were able to go >> and homecoming week. So, uh, homecoming activities, we've got dress up days. We've got an assembly tomorrow and tomorrow night was our homecoming game. Saturday is our homecoming dance. So, it's a a big week for Cookville High School and uh, the students are having a lot of fun. And I will let Miss Kay speak to the last one because you actually took the students to this. >> So, don't don't miss the parade. Parades at 4 pm >> and parade. Thank you. Sorry.
032And then um a couple of weeks ago I would got to take the um some some of our top sports uh athletes to um a league sportsmanship forum in Durington um where they collaborated with um other athletes from within our league uh and building ways of um that we can promote sports and whatnot um within our schools but also amongst churches. It was a really positive experience. Any questions? No. Thank you so much. >> Thank you. >> That concludes our administrator reports for this evening. And next on our reports um and communication is our business manager report. All right. So, this is the uh board report for September 25th. Go ahead. Again, uh probably the most applicable pillar is managing resources effectively. Of course, we have the vision and mission statement on here. Uh our
033values. Typically, this report will touch on accountability and transparency. Again, overall we're just here focusing on the district goal. Go ahead. We do have some enrollment information. So, this is uh as of September 2025. So, we do have a September count in. So, we thought we'd uh this wasn't posted online ahead of time. So, it is a handout in your board packet. There's some extra here too if audience members want a handout of this. So, go ahead to the next slide. Pass. Yeah. some extra ones around. I don't think there's enough for everybody, but might be easier to see than on the screen. >> The short of it is what we have uh on the left hand side is what we budgeted for uh budgeting uh based on a cohort survival ratio method uh on
034past trends. Uh so there's a methodology behind uh um where those budget numbers came from. But based on September count, uh if the column's red, it means that we are lower than what we budgeted for in that grade level. If it is green, it means we are above what we budgeted for in that grade level or in in that program. AL you'll see uh is green and also fourth grade is green but pretty much everything else uh that has come in on our September enrollment is under uh what we budgeted for. So again just highlighting the fact that the way the funding works we do from September till December will be getting revenue from uh OSPI from the state based on our budgeted figures and then I will continue to track enrollment because if we
035do continue monthto monthth coming un in under uh we will get less money adjusted from January through the end of August. I did want to insert just there should be um three more green areas. Um eighth grade is up. >> Oh, >> 10th grade is up and 12th grade is up. >> Thank you. Yes, my color coding is is off. Good catches. Yes. So, there are some that are red. Uh so, there should be some more green on there. So, we are up in certain grade levels. Uh the bottom line uh K12 total uh we are under our actual numbers are about 45 students under what we budgeted for. So go ahead to the next slide. I was working on this. This is not uh September data, but I did want to pause and speak
036to this because we we'll see the the trends that we'll present next month with September data in here. But this is uh 2425 actual enrollment. So if you look at the top line there that's blue and black with the red dots, that was our actual enrollment by month for 2425. And that green line at the bottom is what we budgeted for for 2425. So we, you know, the some of the discussion of the budget committee and whatnot is those uh numbers at the top or gosh, we were budgeting lower than what our actual enrollment was. And that cohort survival ratio method that we uh uh applied that looks at past trends, we essentially increased our uh budget uh enrollment for that. So, but really our actual numbers are coming in under. So, if you would
037split those in your mind, uh that is essentially what we're looking at for the upcoming year. Meaning the green line is approximately where our actual numbers are coming in at. And if we were to follow the trend, you know, this year for 2526, our actual numbers will probably be along that green line, whereas we are budgeted roughly uh you know, where that top line is. So you'll see that uh a little more clearly as we we go through the year, but it is something to be uh aware of and we'll be tracking because it will have an impact. >> And just a reminder to the board, um we right now get a portionment based on our budget numbers through January and then they adjust based on our actuals. So um just as last year we
038got more money in January, we're looking at having to adjust um if this trend is the same too. um receive less money from January to June. So we'll be planning for that. >> So again, those were uh look at September enrollment numbers uh and uh where we ended up at August. This this is August's financial end of end of the fiscal year August. Even though we're in September, this is the last month of August that we'll be looking at. So go ahead next slide. This is for the general fund. You can see our budget on the left and then our actual for the year. We have a total ending fund balance of a roughly $1.8 million uh which did then come to meet that 6% fund balance board policy. So we did finish up strong
039last year uh with a fund balance. So that is good news. These aren't final numbers. What I'll be working on uh between now and November is closing the books for the year end. So, you know, the final numbers will not be more than likely not these exact numbers, but it's not going to change significantly as we close out the books. We're looking at roughly uh that same ending funds. >> So, go ahead. Next slide. >> And it didn't look like we were over expenditures like for the budget revision. >> Yeah. I'll go speak to that in a in a slide too. You're getting ahead of me a little bit, but yeah, exactly. We we'll go there. Um, wanted to highlight this uh because now we have a full year. We did start investing uh getting
040some interest earnings on in our different funds. So, you can see those totals for the year for the different funds. Uh, of course, capital project funds, there's just more to invest there. So that's why it's the largest overall total, but we will continue to uh invest uh when we can to get some interest earnings with different funds. Next slide. So back here now to looking at our expenditures for the year. You can see this is for general fund our expenditures in the different programs there at a high level summary. There is posted on board docs a more detailed look at the the programs if you want to see a more detailed look at the various programs that roll up into these categories. But this is a a high level look. Uh and you'll notice this
041is our original budget that is there 18.8 million in expenditures and actual for the year is at about 18700,000 roughly. So to Morgan's point this isn't we did do a budget extension because it's still pretty close. I still could have some expenditures that we end up booking here. Um, but it doesn't look like we're going to go over 18.8 million, but it would be close. That's why we did do budget extension just for that capacity uh in case something knows somebody retired last last minute know about. So, but yeah, we won't really we need to to go into that budget extension that we did is what it looks like. Any other questions? Did that answer that question? Yeah, cool. >> So, fund balance wise, our average is 5%. >> Uh throughout through throughout the whole
042year rolling, I'd have to calculate that sounds about right because yeah, there'll be some high months, but then there's also some low months. there was we did have a a low month that was at three. >> Yeah. >> This this year. So um but if we were to average it Yes. >> So we have in the report we had 10 but a bad thing. >> Yeah. No, it's a good point. Exactly. Except you'll say really the the whole thing with cash flow too and a fund balance allows us to survive those uh spikes that we've highlighted in other board meetings. the revenue doesn't come in equally uh throughout the year. So we really have to September is one of the lower months that we receive aortionment for. So you know having fun system >> director
043Sherman I appreciate you bringing that up because I think it's really important those low months that we we're trying to maintain that that average at a higher level so that we don't dip below which is good. Uh so that was all the summary uh and look at the general funds. We do have the general fund. We do have our other funds and those are listed here at a high level for the end of the year. Our beginning fund balance, revenues, expenditures and then the ending fund balance. A debt service really no debt. So we have no activity there. Then of course capital projects we continue to uh even though some of the a lot of the projects are done you know we're paying retainage as those we make sure everything's finalized and so we're receiving
044a lot of the bills so we'll continue to have some expenditures there. ASB will continue to be steady but transportation vehicle fund uh is one of the main ones I wanted to point out. Uh we do receive our depreciation payment from the state uh in August. So that's why we got some revenue that showed up there. And so we have an ending fund balance of roughly 223,000. We are looking at in the works of finding out quotes for a new propane bus for the upcoming year. So there will be a bus enough there to purchase a bus here soon. And that concludes the recording. Any questions? >> All right. Thank you so much. >> Question. >> Why are you on there? >> Did you have a question? >> All right. Moving on to our next
045report, which is our superintendent report. I'll turn it over to Superintendent Leway. Thank you. Um, first of all, I I did have to put um George up there just because, you know, it is the the first night with our student board reps, so I appreciate that and he was highlighted in Kville Sports, so I I added them on here. Um, so um thank you all. Um I have um redesigned our superintendent report to include my goals on there as well and where that falls and where that ties to our strategic plan so that you're able to see that correlation um throughout the year and um be able to review that. So the very first one um is around um pillar two which is connecting with the family and community. Um I down the center put
046all of our pillars because we'll be speaking with them um about them at different times. Um and this particular one um ties to um my goal standard one um around um leading a comprehensive datadriven review of our strategic plan. And part of that is um going to be bringing our community together and um working with them on a facility task force, but also bringing them in um to discuss our strategic plan so that we have the key performance indicators, potentially a portrait of a graduate um and those pieces um as we form this year. Um this is homecoming week and um I've had the luxury of going through and seeing our pajama day on Monday. Um, Tuesday twin day. I saw a few twins out there, but um, not as many as I'd like because
047I think as they were entering, they weren't with the twin. So, they probably saw them throughout the day a little bit more. I just wanted to point out that um, it it's um, great to see um, not only our high school students participating in our spirit week, but our middle school um, students are also getting involved. Um our parade is um tomorrow at 4 pm and um so we we hope um if you can all make it. I know um director Honor and I were standing by TC last year with the parade and um I'd like to see you all there if you can and be there. And then our it's followed by our game and then our wonderful dance on Saturday. So we're excited about that. Um we have the luxury to um work
048with a group um WA group that is um going to be facilitating our facilities task force and our kickoff is on October 22nd and that's a Wednesday night um beginning at 5:30 and um we have community members, staff members um parents, students, student board reps who are going to be part of that committee. Um and it is a committee that is going to be looking at the state of our facilities districtwide and making um uh recommendations looking at and making recommendations for the future of Kville. So they really are going to be looking at the entire district. Um potentially looking at what we may need for a bond in the future. Um I I would think there would be an elementary on there and some other things, but um this task force will um be
049really doing a deep dive. They've committed for a year um once a month for the year and um they'll be doing some difficult work but also going through every single facility and previewing it, looking at it and seeing um what the state of our entire district is before they make recommendations to the board and myself around what they like to see for the future. Um we're very excited to work with Gua. They're very organized. they have everything um laid out so that the for sure, you know, every member is going to get something out of that as far as um feeling like their voice is heard and ensuring that all of our students are represented in that. Um, additionally, um communications, you're you're going to see our communications around um not only our task force
050work, but our district work is going to be at a higher level this year. Um we have um some plans in in place to um ensure that not only do we have social media but our newsletters and other um means for communication is going to be beefed up so that um we are reaching more of our community around what are we doing on the dayto-day and so I put some pictures up here. This was um one of my favorite um days as an administrator was the first day of kindergarten. And I I have to say um Kville Elementary started with bubbles and just welcoming those kindergarteners for the first day and it was amazing. Um they had tables out there. They they really when you talk about sense of belonging, I don't think there would
051be a family that would have left and not feeling that sense of belonging. Um which leads to the second piece which is where everyone belongs at our middle school. And um I have heard nothing but wonderful things and I know Katya's in the audience and she's one of the coordinators for that. It has transformed um our students transition from fifth to sixth grade. the being able to h be there on a day when there's not the pressures of other grade levels being there has been um I think instrumental in what we're seeing from those students and how much they already feel like they own and they're part of our middle school. Um so that's very much appreciated. Second one that it goes into is um around ensuring excellent instruction and um we utilize the um
052professional education standards board um who really directs the work that we're doing around um the the frameworks that we choose in the state of Washington and how they tie to the state aid criteria that we evaluate staff on. And I'm really excited that we um this summer did work with our um coup education association to p start pilotating the Danielson framework and um look at that framework and really do a deep dive because the framework's not about evaluating teachers. It's more about coaching and best practices in teaching. And so we're very excited. Um we're beginning to roll that out with administrators right now. Um and then administrators are beginning to roll that out with their staff. Um we had decided in the 2526 school year that all teachers on comprehensive will be on the Danielson
053framework and then the following year it will be all teachers on comprehensive and focused evaluations on the framework. So, um, our administrators are dipping their toes in two different frameworks this year, Marzano and Danielson, just to kind of ease it in. Um, and then they'll be fully implemented, um, next school year with both. Um, we also um are last week we were we had the I I'm going to say the pleasure of um going into um Deb Sherman's fifth grade classroom. And the purpose of this was to calibrate our administrators on with the framework. And so we went in um we did a walkth through and we had a walkth through tool based on the Danielson framework. And we just were targeting instruction. So that's domain three of the framework and um our administrators um
054went in collected data and then we score that data on the rubric. And it's the first time in my career that all three administrators were dead on on their scores. Um usually what the state says is it's okay to calibrate and they they're one score off. Um it's just not okay for two. We were all like right on. So we really um shout out for um Deb Sherman and her classroom. Absolutely amazing things happening in there and we're very excited. Our goal is to bring some of this to the board when we do our walkthroughs so that you'll have one piece of the framework to kind of look at as a look for as we go through. It's exciting work in the road. And then the last piece is the um I Ready assessment. Um
055we're going to have a universal launch which means all of our students will be assessed during the same window so that it's not apples to oranges where elementary has this window and then our middle school has a different window. all of our students are going to be within that same window. So when we're looking at growth data, we're looking at students who are on grade level. We want them to at least grow a year and a year, right? With grow growth data with students who are behind, we're looking at the measures that I says we should be seeing at least that year and a half to try to pitch them up. And that's when it helps support and we're able to break down that data to see what can we do and how can we
056intervene and get them there. And so we're very excited about that launch, but I didn't put a check mark around a few of those things because we're still working on the professional development and the data dive because we haven't um given those assessments, but that's something that we'll be looking forward to in the future. So, now I'm going to shift gears a little bit and I'm going to talk about our um school district community levy um coming up and um what will go into that levy and what decisions we need to make as a board um we move forward. as you know and um are aware that we have um two um replacement levies that will be coming up in um February of next year, this year, this school year, but February 2026. Um the
057first is the capital um technology levy and the second one is the EPML. And I want to describe a little bit about what those are about and then what are the decisions that we need to look at and then I'm going to finally go over what the timeline that we have. So, as we know, our community prior to even myself being on the board, um they came together and they set the priorities for our strategic plan. And in that strategic plan, we have our five pillars. And we have our um our values and um sense of belonging. And they said, "This is what we want to see for the future of our our schools." And that really ties directly to um our levy and the purpose of our levy. And so I'm going to describe
058a little bit of that connection and how it ties to our our strategic plan. One, the these are our dollars at order. So these are our levy dollars um at work. A lot of what we see in Coupeville happening with sports clubs, activities, music, those are all supported by levy dollars. Um many of you know but not always um do everyone realize that the state does not give any dollars to athletics. They do not give dollars to um music programs. There's certain things that um they they do fund and then there's other things that they do not. So we're going to describe that as well. Why are levies important? about 77% of our state funding um of our sorry of our budget comes from state funding. So they they support us and provide us with
059about 77% of our funding. Um another 7% comes from federal and then the remaining 16% comes from local dollars. That could be local um uh foundation um grants and things like that, but a lot of that comes from levity. And so that 16% if we did not have these levies, we would not have that about 16% of our our funding. And I put an equal sign around that's what ties to our strategic plan. The things that are in our strategic plan really help our support our students in all areas. And without that or that 16%, I don't know what we would be doing as far as hitting those those key areas of our pillars. So levies um levy uses um in general um they support resources for academic programs um they can enhance student learning
060opportunities um support teacher development so professional development and what we um provide for teachers on an ongoing basis. Um they also um help to fill the gap between what the state provides for staffing and what we pay for staffing. And so a lot of times um that those local levy dollars fill that gap between what the state gives us and what we actually um pay for staffing costs. Um those staffing costs also go for lower class sizes and provide um also social emotional support um and can fill gaps for mental health resources and things like that that the state doesn't necessarily fully fund. Um also um a big portion of our levies come from strengthening our athletics programs. Um not all of the the money comes from our levy, but some of that money and
061a great portion of that money um does come from our levy. Um providing equipment um coaching um fostering that teamwork, making sure that we have that um physical health among our students. And then another portion or a bucket of that how um levy goes towards investing in the arts and helping um students support um that creative expression and also leadership through music, theater or visual arts. And many when you're looking at this in Kville, you might be saying, well, we don't have some of those things. And so that's a decision that we need to come up against and say what do we want for our levy um that's coming up in February to ensure that we provide for what we say we want to provide. And so what does that look like here in Coupeville?
062In Coupeville up across the top I put down um things that we currently um support in our levy um with our dollars. And so we do have um a portion of our materials. We do have additional staff staff that we're we're um paying for and ensuring that we have above that prototypical model which is what the state funds us for. Um safety, we have technology, we are onetoone and the replacement um of technology comes from that levy. Um we have some arts, we have music and we have um art in high school, but we don't have a comprehensive arts program. Um here we have curriculum, but many pieces right now in our um curriculum budget are just going for um to keep up. We don't necessarily have this rotation that is ensuring that we're keeping
063up with the standards at a regular basis. Um and then also we support music um the sports supplies and operating costs. And as we know operating costs have gone up a lot over the past few years. Um our levy that we're currently running on we ran at a flat rate. And so what that meant was $2.7 million we went out for four years ago and we're still collecting the 2.7. We did not increase that. And sometimes that's okay. But when we had the inflation that we've had over the last four years, it has actually hurt us and that's why we've seen um staffing cuts and some other cuts to our budget because our levy was not an increased um amount over the years. So another thing I'd like the board to consider is increasing over
064the years to keep up with inflation inflation so we're not making substantial cuts to our budget. Um bringing something back and then going oh inflation went up so now in the fourth year we're cutting again. I'd really like to plan for the future and ensure that we're we're looking at that piece. Um down across the bottom on the next um piece is what we would like to see um in yellow um for this next um levy which would add to what we already do at the top but it would it would increase support. We would like to see mental health and social emotional support increased in our district. We know after COVID mental health and social emotional support has been needed and it continues to be a need in our district and we would love
065to be able to support that at an increased level. We would also like to increase staff. Um I I put on there bring back band. Um we would like to see our arts um and increase staff in all of our um uh levels. So teachers um support staff and ensuring that we are um supporting our students at a level that we don't feel like we're just hanging on, right? Um we would like to see um coaches um be um brought up to speed with surrounding coaches and what their wages are. Um, I know that they took a a a decrease a few years ago as well because of the levy being more stagnant, but we would like to see that also be at a more competitive rate. Um, we'd like to ensure that we have
066guaranteed and viable curriculum. At the elementary school, we are um piloting a a new curriculum, but prior to this pilot, the elementary school last adoption of a reading curriculum was from it. The curriculum itself was published in 2010. And in this day and age that is that is well overdue. Um there's been a lot of changes to state um standards during that time and the expectation and a lot of um research on the science of reading um that supports a different way of teaching than what we have currently. Um thankfully right now we are piloting new curriculums but we'd like to do that in many other areas in our district. We'd also like to ensure that we have more offerings for our students. Um, as all of you know, when I came on, one of
067the charges was to look at what are we offering our high school students and how can we keep our high school students here instead of going off other to other districts when they get there because they offer more. And so the what we would love to put into this levy is also the ability to increase some of our offerings at the the middle and high school for career and college readiness. So this shows and and all of you have seen this um but I wanted to ensure this was also out to um those of you in the audience. Um we this is a a slide that just talks about our historical tax rate. And so when you look in 2016, um we were collecting um uh this is always always off of a rate per
0681,000 assessed property value. So we were collecting um $3.13 of that. Um the EPO levy is that that um light gray at the top. Um dark gray was the tech levy. Um those are what we are going to be looking at as a replacement levy um coming up in in 26. At that time we had a capital projects levy which is in red. We no longer have a capital project levy. So we do not have that currently. And then in black was a bond levy and we no longer have a bond. And so when you look across our um tax rates from 2016 you can see that we continue um to have a a decrease in our tax rates. We're right now we're at 80 cents, but the 80 cents is right now just um
069for our two less that we would like to um to go out for. So just a kind of high level view of what we've done over the years. Um when we look at um comparing districts in the area, um we are at the bottom of collection other than one district that um is I I can't remember which one it is now. Um but it it's actually is probably not one that would be in comparison to ours because it's not um one that we we have this the same equivalency of the the assessed values. Um and then when you look at the um in the state um what what we're compared to we're also at the lower end of all of the districts as far as our tax collection. So, one of the things that I
070wanted to point out is um a lot of times our taxpayers get it confused about our tax bill and what's on our tax bill. And so, there's two things that are on um our tax bills. One's local levy and the other is state school tax. And so I just wanted to point out that um the top one which is the um school district 204 enrichment that is um what we would consider our levy for the Kfield school district. That's what provides us with the opportunity to um make the changes that we want to make to programming and um the things I mentioned on the previous slides. Um and so that goes directly to us and we prioritize based on what our community said and our strategic plan. Whereas the state school and state um school
071part two that's state controlled and that's allocated for basic education, but the state controls where that goes and how much that goes through each school district. Um, a lot of times, um, when taxpayers are looking at these items, they think that those are all going to, um, Kville School District. And I just want to make sure that we know the difference on that. So on the next one, we're looking at the levy timeline overview and um, we also have a levy page on our website. Um, and I encourage um, you all to ensure you know, people, you know, take a look at that levy page. It's going to continue to have more and more on it, but this slide shows on there currently. Um, this is the timeline for us and um it right now
072we need to make a decision as a board. What are we going to go out for? How much are we going to go out for? Um once we know that I um obtain an OSPI approval, um I would like to have that done pretty soon. I don't want to wait till the the last minute in October, but that's something that we'll discuss if we have a special meeting to look at approving that. Um, we also need to um consider adoption of a resolution before that October 30th um date as well, which is our next board meeting. Um, part of what we are required to do in the state of Washington is to appoint a foreign against committee for our voter pamphlet. And so we'll be seeking that and I'll be doing a um a communication
073that will go out to um to the community around that and then I will be appointing um those those will go directly in the pamphlet. So there'll be a for and again statements um for for that purpose. Again that's before that nove October November time. um we submit to the county no later than December 12th, but my goal is before that. And then our election date will be February, and I have the wrong year on there 26. We'll correct that. I did want to say um if anyone would like to be on the for against committee um who's in the audience or at home listening um please submit an email to myself um and um you just let let me know that you might be interested or if you want more information and I will
074email that. So, what can we do? Um, share information, tell people to get on our our um website, look at levy information. Um, once we know more about our specifics on what we're going to be asking for, that will also go um out and it'll be factual, so it'll be on our website. Um, ask questions. We want to ensure people ask questions. If they're they don't understand their tax bill, we can help um point them where they can find out information. And then the biggest thing is don't forget to vote >> questions. One that kind of goes to our enrollment. >> Yeah. >> How much we can get in a levy is determined by our enrollment like this year. So the is that the district, you know, that's the district total that we're looking at
075on what Brian gave us there that used or is that >> Yeah, I'd have >> K12 total or >> that's that's the K12 total without AL and and those because um those will be in next months. >> Yeah, exactly. Without the um running start is on the October. Some are on the October they start on a 10-month average. I'd have to look in specifics of something on my list, but when you run a levy levy, wedge enrollment like you're saying is a is a key part. What are they, you know, are they looking at COA open doors for instance included in that enrollment average? >> Yeah. I mean, there's there's one number that's going to be used, >> right? >> Okay. >> Yeah. >> Look at that. Bring that information to the probably special meeting
076or workshop. >> I do have one other kind of trivia thing. >> Yeah. Guess it'll have to take up the meeting time, but I noticed on my assessment they've got it messed up how they've got the bond money's labeled. They on mine it says that the bond we're pay I mean this is this year's property tax when it says the bond I'm paying $72. CP Tech I'm paying nothing and then the enrichment levy I'm paying 394. So in other words, >> the bond and the CP tech levy are switched. And if anybody looks at they won't before the election I doubt these will be out. Well maybe I'm not sure when they come out. So could be confused by looking at what >> Yeah. >> this year >> because they will think they have it
077on. Huh. >> That's some what's it's interesting to hear on the the statement. I think it was last year mid year uh we contacted the county. They went through a software conversion and they did initially have it was the craziest thing like you're saying because >> that that service funds bond uh they they had switched with their programming in the conversion to the the tech levy. They had those two funds. They have since corrected that. Um, I know that we went through that and and >> but we may need to call them and say they didn't correct it on the statements. >> They corrected it on our end and we get the money. >> And I actually checked mine at the workshop and mine was fine. So >> interesting. >> Yeah. >> I wonder if
078it's >> Well, I know depends on the taxing district you're in for all the other. >> Yeah. >> So I don't know how individually they have. >> That's true. >> Notify the county too for your situation too. send a copy to the county to let them know so they can enter it. >> Thank you for the report. I know we've talked about um the bond the levy at our workshop. Um obviously we didn't decide on a number going forward and we have a bit of a timeline. So we probably will be scheduling some type of special meeting to make a decision around this uh seeing as our timeline's getting tight. So, we'll work something out and coordinate that. >> Of course. Yes. >> Um I just like I said at the workshop, um I'm really
079feeling like the budget committee gave us the sense that our community is willing to step up and help support our students a little bit more strongly than we had been. Um, something that I kind of wanted to wrap my head around as we've been talking numbers was this idea of like what is the minimum and what's the maximum according to our enrollment that we're able to ask and what would that look like towards our community. And so if we had any we could look at that tool or if we had any like sample numbers along with you know I'm very I'm enthusiastic to support what the district is bringing us as the need but just for my own purposes kind of seeing what that looks like and the scale of possibility. >> Can you send
080that to >> Yeah, I made a Google share drive. Uh I think I shared it's not in there yet, but that's where I'm going to put it and share it out is what I was uh in the works. I was having I will make sure to get it in there and share it out. >> Okay, that' be great. Thank you. >> You shared information too at our workshop about um comparable tax rates in the area. >> I think that needs to be out pretty much out so people can see not only what's happened in the last 10 years, but also how we rate with other schools in our area for our size. Just think the more they say that would be helpful. Yeah. >> Any other questions? No. Thank you so much. >> All right.
081We'll move on. You're finished, right? Okay. We'll uh move on to board member reports and we'll start down at the end with you. >> I have no reports there. >> Okay. >> Um Director Murwine here. Um I I did attend the general assembly last Saturday >> and it was virtual. So um as the report would be that everything that you saw whatever the recommendation was uh or either pass or do not pass on the resolutions went that way except for one. There was one from Lake Washington, you may remember, about asking the legislature to fund curriculum about climate science, um, environmental science. Um, that one actually got voted down. I think there was I don't know whether there was some feeling that maybe that's too controversial a subject for the legislature to dictate or there
082was some feeling about, oh, we just got to be back to basics. But in any case, >> that one that one didn't pass. Uh did did you get in you did anybody know check your email today get a note from Blaza about the prioritization of the legislative priorities? I you didn't let me know. It's uh it's the time of year now that in general assembly >> we know exactly what our past uh priorities are. We're asked every year to prioritize what our top 10 is as a board. So, um, I'll forward the email I got in case you didn't, but we only get one board vote. So, just let me know u, what your top 10 are. And, uh, I'll, uh, I'll compile that and make something that'll represent us. And it's not, you don't
083have to rank them from one to 10. It's just what the top ones are. you just give some guidance to our lobbyists of what things they want to emphasize. >> And u also I will be arranging meetings with u I've met with Dave Paul but with our other two legislators as they're beginning to now gear up for the uh legislated short session coming up. So, if you have anything particular you want me I have a couple things that represent what we're thinking about, but if you have anything particular you would like to brought up >> let me know and think that's about the report. Oh, is the game time six or seven tomorrow? It is seven. Your slide was six. So, it's it is seven. >> It was six last time. So, that's why it
084got messed up. >> That's why. Okay. Thank you. Thank you. Thank you. >> Because they were coming from 11. So, >> okay. Director Pereira, thank you. >> Yeah. Um, let's see. So, our budget committee and I have met. We have again plan going forward for continuing to work on our um scope and purpose of our subcommittee in terms of maybe giving some feedback on the reporting maybe looking at what's out there today um and how that fits our board's expectation um and renewing our cycle of reviews. will have more or less established a new cycle for reviewing policies with our new workshop and board meeting schedule. I'm sure we'll get together about that soon. Um, and on a personal note, I have gotten to the Zoom coaching robotics. >> Our middle schoolers are up and
085running. It's looking like we'll have two teams this year um because we have about 12 kids. They are super enthusiastic. They're great kids. Our sixth graders are really confident and I'm seeing a difference. Um, and they're telling me that they absolutely love the fact that they're getting robotics in class and in fact our high schoolers are envious that they don't get to go back and do that. So, just some of those opportunities and the fact that we do have a high school team this year has been great. It's growing steadily and I think we're going to have a competitive robot by the time we get to our November competition. >> Fun times. >> I don't have anything to add or what she had to say. >> Get there first. You always had it more organized.
086>> We'll have more to report. Thank um as I mentioned, I had the opportunity to speak at a panel with the League of Women Voters last weekend um with Clyde Shavers and the SCORE president from Oak Harbor and South Woodby and all three of our island superintendent attended. It was a small turnout um but it was good. you know, I think just looking at school funding is challenging and trying to help our community members make sense of it um I think was good and to share some of the unique struggles within each of our districts of course. Um, but you know, I I always leave those and I I don't want us to end on a sad note of, you know, the the challenges of funding and, you know, we're doing the best we can
087and the most we can for our kids with what we have. Um, which can be frustrating at times, but um, but I I feel like everyone is. They're working with what they have. So, it was good. Um, I love seeing all the sports back in action. I love seeing the kids everywhere. I've been uh able to volunteer at the middle and high school um lunches and that is so fun and I hope they keep having me back. It it's so good to be with the kids. I mean that's why I ever wanted to do this position and so it's just it's fun to see them and hear all of their silly things. Um I am I got invited to be the photographer for homecoming this weekend and so I get more kid time which is
088my favorite. So you guys are going wear your nice clothes. Excited. Yes. Um and I think that's the gist of my report. Uh we'll be probably scheduling a special meeting to talk about levies. Um but yeah. All right. And we have a new item on our agenda which is our student board rep report. And we've talked a lot about this. You know, in the past when we had a student board rep, it was like a PowerPoint presentation with things going on at school. Um, and we're really shifting kind of the focus, I think, for our student board reps to really develop the role into something that's meaningful for them. And we don't really feel like maybe making a PowerPoint presentation is the most meaningful thing for you. And so, um, this will be a regular
089item on the agenda to just share right now about, you know, what anything you want. So, um, we'll just start with you, Lindy, if you have anything. I think we just want to talk about the high school robot and um I'm also part Thank you. >> I think Lindy summed it up really well, but uh to add on to that, um I'm glad to see athletics back in full swing. >> Um especially cross country. just a little bit of bias. >> I also do want to quickly add that >> the first meeting is I'll be able to Is that an evening meeting? Do they do that? >> Yeah. Awesome. Awesome. >> I just wanted to add on to what you said and for the first time this um year both of you will be attending
090the the WAS conference with us in Seattle and we're very very excited to have you join us um in that three days, two days, three days. So yeah, we're very excited about that >> and I've already been connecting with some of the other board presidents about connecting the other student reps on the island hopefully at the WASDA conference so that you can meet them and we can kind of do some networking. >> Absolutely. >> Yeah. Thank you. I just wanted to Lindy, you reminded me that I forgot to say that um these clubs and all the other enriching clubs out there would not be possible without faculty advice. So, thank them so much for stepping up and they're doing this. Great. And that concludes our report. Um we had two correspondents over the last month.
091We had one email from a parent at the start of the year with concerns about large class sizes and asking about a plan to address the issue. Um, and then we had another correspondence from a parent regarding the impacts of schedule changes on their students and concerns with the academic rigor of certain courses. Um, those have all had replies. We do not have any old business for our meeting this evening. Um and we have a very long list of new business items. So before we jump into the beginning of our policies um I just did want to explain. So the policy WASDA has changed their policy language. So we used to have um essential policies and now we have critical and the definition that accompanies a critical policy indicates that there's a state or a
092federal mandate in place. So that's a critical policy. An important policy has no mandate but there is case law and a discretionary policy indicates that there's no mandate or case law exists. So legal liability is negligible. So I just wanted to explain that before we get into the policies since the language around the policies has changed. Um we had the opportunity to talk about all of these at our workshop last month. We even had a student presenter which was so meaningful speak to um our policy under item B which is around service animals in school. Um and that was really special to all of us to to see the way that policy can impact people's learning. So um these two policies I feel like are great to start with and to approve together. So the
093first reading of policy 2029 which is about animals as part of the instructional program. So this is a new policy to our district and this is discretionary. So again that's no mandate or case law exists. However, we have had animals as part of the instructional program in our district and feel like this policy is fitting. Um, the second policy which is a first reading of 2030 regarding service animals in school. So, this is a new Coupeville school district policy and it's um important. So, again, that has no mandate, but there is case law around it. Any comments, questions? I would move to approve policies 2029 and 2030 for first reading. >> Second motion. >> It's been moved and seconded to approve policy 2029 and policy 2030 for first reading. There any discussion? Yeah, I wanted
094to be sure to move these because I think that the workshop discussion was so interesting and useful and really underscored the fact that in a school district policies, especially some of these discretionary ones or the ones that aren't like super strictly mandated or that there's already federal laws in place, but they're so educational, you know, that they help the students were able to articulate why this is important. we were able to learn from them. So I am just glad to have this in our research. >> It was a really good learning experience that a presentation student did and frankly I'm embarrassed that we have haven't had this policy in place to vote for tonight. Hearing no other discussion, I'll ask for an advisory vote from our student reps. I second that. >> Two yays. >>
095All those in favor? >> I. >> All those opposed? >> Motion carries. And then the next grouping of policies would be actually a singular policy is 3241. Um and this policy is around student discipline. This is an update of language and this is a critical policy to WASDA. Um it has undergone several language changes over the past several years and um this is yet another one clarifying some language around discipline um and some of our practices. So again, this will be going to the discipline committee um and working uh on the procedure. But there a motion. >> I'll move to approve policy 3241 for first reading. A second motion. >> It's been moved and seconded to approve policy 3241 for first reading. Is there any discussion? Ask for an advisory vote from our student reps.
096>> I seconded that one again. >> Two yays. All those in favor? >> All those opposed? Motion carries. And then the next grouping of policies is 6700, 6701 and 6702. So this these three policies are an untangling of our current 6700. Um obviously from many years ago several of our policies were lumped into one and we are moving back to the WASDA model policy language. Um and so we're separating out these three. The first one is nutrition. There is an update of language and this is a critical wazda policy obviously as mentioned getting untangled. Um 6701 is about recess and physical activity. So this is another new policy although our language we did have language around this in 6700. This is another critical policy. And then which is a wellness policy and this is also
097new. Um but I think some of the language around the wellness committee was part of 6700. So this is a breaking apart of our old policy and adoption of some new ones. Is there a motion? I could move it to approve policy 6700, 6701, and 6702 for first reading. >> Second. >> It's been moved and seconded to approve policy 6700, 6701, and 6702 for first reading. There any discussion? >> Yes. I just wanted to point out that the untangling process is sometimes tedious, but being able to identify updates in the future is going to be very helpful. And then on top of that, just adopting a mod policy isn't exactly what we're always doing. We are definitely reviewing and ensuring that this is right for our district. And all of these really are things that
098I think that we support >> and have been reviewed by our Yeah. by our staff who directly are impacted by these things. So, any other discussion? I'll ask for an advisory vote from our student reps. >> I think that these are great. >> Two yays. All those in favor? >> I. >> All those opposed? Motion carries. >> All right. And next is approval of resolution 2025-10 and this is public as access to school district records. Speak to that >> and yeah so the the language in this resolution aligns with our policy. Um >> yeah so mainly um there are records requests that can come to the district um one being uh records requests that can be a blanket records request in that they can ask for records um indefinitely. This limits that for us to
099where um records requests um cannot go back infinite um indefinitely. Um and um we know of a few districts where some of the records requests most recently have been all of the records um in the district office and it's taken a substantial amount of time. This helps us limit um dates and and be more specific on those requests so that we do not have a huge um uh amount of dates to go back on but also um limits what they can ask in that records request so that it's manageable for our staff. I was pleased to see this resolution. I I am a big supporter of public access for records. Um but I also think that the request have to be reasonable and um I think that this provides some sideboards to that. I'll move
100to approve resolution 2025. >> Second. >> It's been moved and seconded to approve resolution 2025-10. Any discussion? Well, I did want to point out that we currently have a policy that does pretty much this. Um, and it seems like the resolution is just a mean strengthening. >> The other thing that the resolution does is if somebody comes in, we're able to get them um a copy of that resolution >> instead of looking up and and copying the policy. So, um it's been suggested that districts go to this um as far as handling that. So, that's we're within our scope. >> Yeah. >> Have it right there ready to go. >> Yeah. And this aligns with policy 4040 um that says a resolution is can be formally declared by the board. And so, this is just
101the formality of that in my opinion. Any other discussion? Call for an advisory vote from our student board reps. >> That was good as well. >> Two yays. All those in favor? >> All those opposed? Motion carries. And then next is approval of resolution 2025-11, which is surplus of a school bus. >> Yeah. So, um, as buses flow off of depreciation, there is upkeep and things. If we do not end up, um, surplusing bus, we have a bus currently that needs to be surplused to get it off of our, um, our costs. It's not, we do not use it. Um, we don't get much for the buses, but there is um, this requirement to to have the resolution so that we can survive. >> Yeah, this is the first step I would say. And then
102after the there state does require after the resolution's approved for Rob to turn over some information to the state too. There'll be a memo followup memo sure that that all all happens. >> Great. Is there a motion to approve resolution 2025-11? >> Second. It's been moved and seconded to approve resolution 2025-11. Any discussion? >> I do have a question. >> Yeah. >> Is this necessary anytime these school buses be >> Yeah. Yeah. Not just a bus or anything. Anything that's purchased with public funds in general, whether it's textbooks, equipment, chairs, >> computers. Yeah. Surplus process. So our equipment can't go mysteriously missing. >> It actually gets tracked from purchase to exit. >> anything of value. >> It's a great question. >> Yeah. >> Any other discussion? I'll call for an advisory vote from our student
103reps. >> I agree. >> Two yays. All those in favor? I. >> All those opposed? Motion carries. Next is approval of resolution 2025-12, National Filipino American History Month. And I'll turn it over to Superintendent Leatherwood to introduce our speaker today. I'd like to um call up Reagan Green and Jocelyn McColl um who are wonderful middle school students and they're just getting back from a volleyball game and so they raced over here to read this resolution to all [Music] um proclaiming October 2025 as Filipino American History Month. Whereas in 2009, the United States Congress and in 2019, the state of Washington officially recognized October as Filipino American History Month. And >> whereas the earliest documentary evidence of Filipinos in the continental United States occurred on October 18th, 1587 when mariners called Luzon Indo Indos landed in
104Muro Bay, California, marking over 435 years of Filipino presence in America. And >> whereas Filipino Americans are the second largest Asian group in the nation with Washington State home to more than 185,000 Filipino Americans. And whereas Filipino Americans have made a significant contributions to American society, including nine Medal of Honor recipants and labor leaders like Larry Itilong, who played integral roles in the farm workers movement alongside Caesar Chavez. And whereas celebrating Filipino American History Month provides educational opportunities for students to learn about diverse American experiences and the rich heritage of Filipino Americans contribute contributes and >> whereas the Kville School District is committed to inclusive education that honors all communities. Now, therefore, it will be resolved that the Kootville School District Board of Directors hereby proclaim October 2025 as Filipino American History Month and encourages
105students, staff, and community members to honor Filipino American history and culture, though through education activities and community engagements. adopted by the board of directors of Kville district number 204 Island County Washington at a regular meeting thereof held on September 25th 2025. Thank you so much. >> Thank you. >> I move to approve resolution 202512 approve National Filipino American History Month. >> Second. >> It's been moved and seconded to approve resolution 2025-12 National Filipino American History Month. Is there any discussion? Yeah, great job on the best. >> Again, this, you know, supports our equity statement um that all students are valued within our community and bring strength to our learning community. And so, it's an honor to to um approve these resolutions each month and to recognize um the strengths of our students. So, thank you.
106Hearing no more discussion, I'll ask for an advisory vote from our student reps. >> I agree. This does sound great. >> Two yays. All those in favor? >> All those opposed? >> Motion carries. Next item on the agenda is approval of our US Department of Defense construction grant agreement. And we're very excited about this and wanted to put this on new uh business so that um we could share how awesome it is. All right. So, um I'm going to go through the purpose of this grant. It's called the noise mitigate um mitigation grant through the Department of Defense. um back in um I would say early last year, January, February, um we caught wind that um Oak Harbor was um actually a recipient of the first round of these grants. And um so in my
107monthly meeting meetings with the CEO and Oak Harbor, um we started talking about how we potentially could um um capitalize on this if there was another opportunity. and we weren't sure at that time if there was, but we soon found out that they actually in the first round had some money left and so they reopened it. Um the reopening of this grant caused um quite a bit of scrambling on director Gianelo um director Losi and myself's um part to put together a very comprehensive grant that took us months and um many many days but we're going to go through what this means. So, the noise mitigation grant um it's really centered around um the jets that many of us hear flying over um our community, but um in particular around our school. We know that
108um when students learn, they learn best um when there's not the noise um levels that some of um the jets are um having for our schools during, you know, key learning times. And so, the noise mitigation program is a competitive grant. It's designed to assist assist state, local, and tribal entities impacted by military fixed wing aviation noise. And we um have that noise, but we actually would not have been able to apply for the first grant because we were just outside of um the parameters for the first one. We were lucky that they extended those parameters and only um part of our schools were able to capitalize. So, I'll talk about that. Um, the the program itself is um authorized under the um uh appro appropriations act of 2022 and it allows for noise mitigation
109insulation at um covered facilities including the installation of air um conditioning. And so we thought we do not have air conditioning in many of our schools, but could we use it? Yes, we could. And so, um, we thought part of this is mitigating the noise so that we can shut windows, doors, and still have a a good environment for students to learn. In the state of Washington, there are certain months where we have to have our windows open because it gets rather warm. And um so this allows for installation of air conditioning as well as um windows doors and other things to reduce the noise that we hear outside from the jets. Um the first um competition um under this program was concluded in December of 2024. Oak Harbor School District did receive funds um
110under um under that and we hope to continue that. So, um, eligibility, this was a big, um, piece that we had to look at, and there was actually, um, several webinars that I went to, um, where they weren't real sure whether or not our other schools would, um, qualify or not. So, we put, um, some of our schools into the grant and had to later find out that we did not qualify in in that. Um, so what they said was the schools or the installation where we're talking about, which we're talking about our schools had to be located within the one mile of a military installation or another location which military a aircraft were stationed or within a dayight average sound level of 25 dB or greater. We are not one mile. We actually are
111just outside one mile, but we did qualify under the sound level of greater than 65 dB. Um, we also had to be located in an area impacted by military aviation noise. We know that we qualified under that. um one mile of a military installation or another location which military aircraft are stationed or within a dayight average sound level of 65 dB which is why we um could apply for this. So on the next um slide I put on there kind of the map in which they determined this. And so when you look at the green, the light green, which is the third um from the left and the blue star, that is where our middle school, high school fall that close to the green. On the other side of that green line is the district
112office and the gym. That's how close we were from not making it. It actually cut our district office off at this corner. And so I said, "So it counts?" and they're like, "No, we were trying to get because we still house students in this office, we were trying to get our students that are housed here um as part of the grant, but they said no, there wasn't enough of the district office within that." Um, and then our elementary school does not fit in this as well. So, if we zoom into this, you can see even on the map, it says the middle school, high school's on the outside of it, but that's the gym. The star is where where we're at. you can kind of see where Prairie Center is there and and where that
113falls. But again, they said the district office wasn't part of it. So, um, going into the next one, this was the process that we went through. The applications, so think about this. The applications opened on May 27th of this year. We had a pre-application that was due by July 8th of this year. In between May 27th and July 8th, we had to get comprehensive um a comprehensive budget application and everything written to say here's how much things will cost. Here's how much it will be to do window all new windows, doors, air conditioning, >> roof, siding, and some other details. and um have that in by July 8th, but we could not get hard numbers on that because we couldn't do like an RFQ because we didn't have a a bid. So, we put in
114our application, our pre-application um and turned it in July 8th with all of those pieces in and they then um looked over the application. They actually called me a couple times in July to say, "Hey, um the gym's out. District's office is out. I need you to re um write this and and not include those but look at these differences. Um so on August 11th they um awarded us the opportunity to apply. Not that we got it but now we can actually apply which the first pre-application was what I felt would be pretty much applying but it was it was not. So at that point from August 11th to September 8th, we had to actually do a more um specific budget. Again, not with an RFQ because we did not go out for that a
115bid. Um we had to go down to how many doors, how many windows, what the cost of doors, windows, insulation, air conditioning um for the middle school, high school would cost. Um we also had to add in um Buy America, build America, which adds um raises the costs. We had to consider tariffs. We had to consider um engineering, design, um all of the permitting. So we had to >> CFR 200, which gives us all of the um >> federal compliance pieces. Um and we had to have that in a pretty bow. Um, we had a project manager from the Department of Defense that met with Brian and I um on a weekly daily basis at one point um and we were here at 7 a.m. rewriting work doing trying to become construction um people without
116having that as a background. So, um, but the good news is, um, we were able to apply and meet the deadline just in the nick of time in on September 8th. And then they were, um, looking at awarding grants um, by September 19th. Um and on the next slide on September 19th um the office of local um defense committee um awarded us a grant and um in that second competition um we were able to um actually I'm one slide ahead and sorry I skipped the slide we didn't hide it. Sorry. Um we were able to um receive $9 million in a federal grant to redo our middle school high school um and add air conditioning to the middle school side. The reason why we could not add air conditioning to the high school side is
117it would have gone up um over what we could budget. We could have gotten the grant for it, but we in this grant you have to match 10%. And we had a million that we could match. The reason why we have a million is from our capital projects levy. Um we have a million that was going towards uh um HVAC system in the middle school to replace the HVAC system anyway. So that ended up our 1 million for the HVAC system is now going to give us 9 million um over the two schools. And so um on the high school side all windows they will be um they will be triple pane windows. the doors that will um also help reduce noise mitigation. But most of the work's going to be going to our middle
118school. We have a south end um I'm sorry. Yeah, south end of our middle school um where we have um brick sighting right now that um has been problem. It's been problematic since um I I can go back very very far and it's been problematic. Um, but it it also lets in a lot of noise. And so we'll be taking down that brick. We'll be um putting back up um a noise mitigation um insulation and providing sighting for um that area and um all windows, doors, but it's going to be a huge project over three years. Um and we have to really ensure that we stay in budget and um ensure that we have um what it takes to get it complete on time because the timeline's also very very important. Um so where did
119the funds come from? I already mentioned um the funds are from our um HVAC system. Um we will be putting a million towards it. If we come under budget, then we also will come under budget for that million and that will go for other things. And so um and this is just a a list of what it's going to do. So it's one of the things that is was the most difficult and we almost and that's why we were down to the wire. we almost um could not submit the grant was because Build America by America at least 55% of components have to be shown that they come from America and heat pumps right now are really difficult to find. And so we're still um going to really have to ensure that we meet compliance
120because that would end up being on the district cost. So, we're not going to move, you know, through this without ensuring that everything's above par and follows all of the Department of Defense um regulations, which are many. So, the work is still to come and this was a lot of um I know director GNL and my summer, but we're really really excited for what this is going to give to our community because I feel like if we are going out for a bond in the future, this is something where we're not saying and we need this for the middle and we need this for the high, this is really going to take care of a lot of our needs at the middle school and our high school. um they are encouraging us if the board
121um feels that you know there is more money down the road they feel strongly that um if there was another award to come out that we should be going for air conditioning the high school as well. Um but that was just something that she expressed to me. It's not that we would get it but I know that we would be um able to apply if we needed to. >> Any questions? was heard you mention roof. Is was there any roofing? >> Um there's not. Originally there was roofing um this building and the high school um but those got taken off um early on. Um so those are still going to be needed in the future for the district, but um they were not um part of what we could do this. So I'm assuming probably
122one of the first steps is we're gonna go out and hire a project manager probably. >> Yeah. So um I have a meeting in um October um week after next where department of defense is coming here to do a NEPA um evaluation. We have to get a NEPA evaluation. Don't see what it is exactly but environmental um and we have to get a clearance. Once we have clearance um from um from that, which I'm told um um NAS Whitby will help us with, then we can go out for an RFQ to get a project manager, construction manager, design um all of that um going and that will be pretty quick um November when we'll be starting on um fitting this rolling. Um it is again a three-year process and so but it's going to be
123really what I'm going to call hands-on because if we make mistakes around build America by America um we could be liable ultimately if we don't um follow those. So it's it is you know really strongly um encouraged that we're very much hands-on. Brian and I are the only ones that can make decisions um on the Department of Defense level in system for that reason so that we're overseeing this from the beginning to the end. But yes, >> any other Yeah. instruction. >> So, um I wrote into the grant that construction that's going to interfere with learning is going to happen during breaks in summer. So, um we that's why it's a three-year timeline is making sure that it's not going to interrupt. There are some things they can do while students are there, but minimal
124so that the um pieces that have to be done outside will great question. >> Any other questions? will begin to see the effect of this. >> I anticipate either next summer or into um next fall winter. Yeah. >> Well, in a very short time frame, you assembled a huge uh application and this is a big significant savings and energy reduction device and dealing with jet noise. I'd like to move to accept the construction grant agreement from the US Department to fit them. Thank you, Brian, very much for your work. >> Second. >> It's been moved and seconded to approve the construction grant agreement from the US Department of Defense. There any discussion? >> It's from me too, from everybody who worked on this. Huge lift and it's going to be great for our students. And
125like Nancy mentioned with the energy savings, I feel like that's also really important to note that we had this deadline coming up for having more energy efficient schools and so double wham. >> I did um fail to put that on here. Um that is something that we have to be in compliance by in 2027. Um there will be a way that we can show what we're going to be doing to need that. Um our high school already met that. Our middle school did not barely. So this will for sure meet that energy um compliance and then our gym already met it. So um and then our elementary has not and will not at least combine but will also save energy which is ongoing. >> There's a lot of things in the air right now. Um,
126and I I know it took a lot of your summer and a lot of work to put this package together. Um, it it is a significant savings to our community to be able to upgrade our facilities. And, you know, all of these things serve a purpose of supporting our students in the classroom, but they're critical components to that. And so it's tricky because they require so much attention when we really want to focus on this one thing, but like all of the parts and pieces of the educational system are valuable to supporting our kids. And so thank you for the work. I know it's a lot. All right, hearing no other discussion, I'll ask for an advisory vote from our student board reps. I'm definitely all for a grant from the department of so >>
127two yays. All those in favor? >> All those opposed? Motion carries. And last item on the agenda is approval of the Coupeville Education Support Association Collective Bargaining Agreement, which is a 2-year agreement from September 2025 through the end of August 2027. Um, as mentioned, when we approved Superintendent Leatherwood's contract and the other contracts uh last month, I feel it important to share with our community the financial side of our collective bargaining agreements. Um and while there were a variety of changes made to the contract, the pay changes are as follows. So um un unlike the CA pay scale which steps up consistently with each step, the CESA negotiated pay scale has um variations of step increase from the earlier um to the staff who are further up on the pay scale. So they will receive
128their step increases and then um also receive the Washington state implicit place price deflator. That's a tongue twister which for the 2526 year is an additional 2.5% and as I mentioned this is a two-year agreement and then the second year of the agreement is all of the things discussed plus an additional percentage. Um, obviously our resources are limited, which makes bargaining difficult. Um, again, that's not a win or loss for the union or for the district, but again, it's about making sure that our students win. And as a district, we remain committed to working alongside our classified staff toward our goal of preparing students for their future through providing a strong educ educational foundation. So, thank you for the work that went into all of the bargaining. um to all of our unions and to
129our staff this summer. I know that that's a lot. >> I would move to approve the CESA collective bargaining agreement for September 1st of 2025 through August 31st of 2027. >> Second. It's been moved and seconded to approve the collective bargaining agreement of the Coupeville Education Support Association for 2025 through 2027. Is there any discussion? Um, I just wanted to be sure to say, I think I said when we approved the CA agreement that it's just so important that we do have this collective bargaining process and able to go through it and make sure that everybody gets heard and everybody's needs get met so that we have a really um, you know, hopefully collaborative workplace. And I'm grateful for all the work that the unions and the staff did. Any other discussion? I'll ask for
130an advisory vote from our student board reps. >> I >> two yays. All those in favor? >> I. >> All those opposed. Motion carries. And that concludes our long list of new business. Thank you for joining us and we wish all a happy start for the school year. We are adjourned.