001uh good evening apologize for the delay I'd like to call to order the coupville School District Board of Directors regular meeting for Thursday March 27th 2025 please rise and join me in the flag salute I pledge allegiance okay this is a March Madness commercial break thank you director Smith we got back is the audio working we're good then there's no video and the record recording still going okay I apologize if you're listening in we're having technical difficulties with our video but hopefully you still get audio um just as a reminder this meeting will be recorded and available on the district's YouTube channel and website as there a motion to adopt the agenda I move to adopt the agenda as presented I'll second on the motion it's been moved and seconded to adopt the agenda as
002presented all those in favor I all those opposed motion carries um at this time I'd like to read the district land acknowledgement and the district Equity statement our land acknowledgement statement hoopville schools are located on the ancestral lands of the lower Gadget people for thousands of years coish tribes have stewarded these lands waterways plants and animals we pay respect to the elders past present present and emerging for they hold the memories traditions and culture of their people across the nation cville schools are committed to educating students staff and the community about this long history as we honor and acknowledge the continued presence of the swinish Indian tribal community and all other indigenous peoples the coupville equity statement the cville school district is unequivocally committed to providing a safe equitable an inclusive working and learning community
003for all whether about race religion language immigration status culture sexual orientation G identity class ability or a combination of these all students deserve to be respected for who they are and acknowledge for the strengths they bring to our Learning Community next item on the agenda is the consent agenda is there any item a board member wishes to remove from the consent agenda heing none I'll ask for a motion move to to approve the consent agenda as presented it's been moved and seconded to approve the consent agenda all those in favor I all those opposed motion carries at this time we'll move into recognitions and I'll turn it over to superintendent lewood right I'd like to bring up Robin Bernardi who's going to introduce our students of the quarter from the Lions Club thank you is
004is this on yeah okay we have uh six uh six students of the quarter already we'll have eight total um I'm the chairman of the students of the quarter students of the Year program and the coupville Lions Club uh is in a partnership with the school district to recognize outstanding students and um we've got a couple of them here tonight um the club honors two 12th grade students each quarter that have been selected by the staff and the faculty at the middle and the high school we've been celebrating local students for almost nine decades and we awarded over $50,000 in scholarship money last year the criteria for the students of the quarter includes community service effort character social relationships scholarship and sportsmanship so for our first quarter we had uh Alicia Burge I think I
005saw her here and Matthew Campbell they were selected for our first academic quarter Alicia is a key member of the wolf cheer squad and she boasts a 3.99 GPA she's planning to attend brigam Young University in the pursuit of a psychology degree she's the youngest of Aaron and Trina burge's four children and I believe that she's at least the third member of that family that's been on the cheer team she balances school and work at the bay leaf and competes in track and field she's also on the yearbook staff is a member of the school's exec board and the National Honor Society and participates in Big Brothers Big Sisters her community service includes working with the Ragnar race Junior cheer in coupville arts festival and Matthew Campbell is our hardworking Football manager this year and
006he's the son of uh Nathan and Rachel Campbell he's on the exec board he's on the National Honor Society as an officer and a committee chair and he's a member of the Leos club and his favorite subjects are math Sports Medicine he has a perfect 4.0 GPA Works in landscaping and does pool maintenance for the Admirals Club Beach Club uh admal Cove Beach Club and he's planning to attend a four-year uh University with an eye on a medical degree so we're hoping to see him back here uh Pamela Morel and McKenna joners Chambers they're key members of the uh coupville Spirit Squad and also top-notch students and community members along with her work as a cheerleader McKenna is on the exec board she's a member of the National Honor Society and a participant in the
007school's Captain's Club she's the daughter of Amy jonker and Donald Chambers and she has a 3.8 GPA with her favorite classes including math biology and health careers she volunteers as a tutor with a vac ation Bible school and she's planning to go to a 4year university followed by medical school with a focus on radiology and Pamela Morel is the daughter of Jennifer and Frank Morel and she devotes her time to cheer in the Leos Club while participating in the numerous parades that the cheer uh people participate in she works at kPa and apple orchard daycare she's got a 3.88 uh GPA and enjoys uh English and sports medicine balancing uh her time with cheer theater the captain's club sports medicine club and skills USA she's planning to go to watcom Community College and plans later
008to transfer to Western Washington pursuing a career in medicine and Ember light I saw her in the back is our one of our third quarter students uh she's the daughter of Cassandra and elenite and is a four-year cheerleader and tennis player who's also been a part of the high school yearbook staff the exec Council the captain's club and the Leo's Club her favorite subject is English and she excels in her honors classes including AP History AP Government AP Calculus AP Literature and AP language she's employed as a barista at our Beaver Tales coffee enjoys crocheting embroidery painting all sorts of arts and she's an active volunteer in Junior cheer Ragnar race for the reserve in the captain's club and after graduation she pled plans to attend college and major in Psychology and Mason Butler is
009the son of Dedra Butler and James exie and he's a soccer and track athlete and also the president of the cville high school Lions Club or Leos Club a member of the National Honor Society he enjoys his theater AP Literature and AP government classes and when not at school he works at the Front Street Grill and he's big into magic and gaming and is a frequent flyer in the world of volunteering I think he had the longest list of volunteer activities of any student yet but I will tell you just a few um The Greening of cotell the cotell Lions Club Fort eie the Whidby commo Land Trust Whidby State Park cleanup Whidby career fair muscle Fest snow Isle library and he's planned to go to Bellingham Technical College before returning to cville start his
010own business as an electrician so we've got one more quarter this academic school year two more students will be honored we're looking forward to it two of those eight students of the quarter will be selected as students of the year at the senior Awards night we know all about that your son was one and those students receive each a $500 check to um spend as they as they choose so thanks for the opportunity to share these outstanding students with you tonight if you're if you're here students would you come forward we would love to thank you both I do want to say um both uh director Sherman and myself were part of the Lions Club and we had the honor of listening to the wonderful speeches from um all of our recipients and I will
011tell you in many of their these um speeches there's not a dry eye in the room and um and so it it was really um nice um as a new superintendent to come in and just see how our kids shine in the community Beyond um high school and Beyond you know just in the school district so thank you so much we're very proud of you guys you're so busy just reminded and thank you to the Lions Club too who do such a fabulous job of supporting our students um and our community um you are also as busy as those students and we are grateful uh for your partnership um in our school district at this time we're going to move on to public comment if you didn't get to sign up and you would like
012to it's on the podium otherwise we're going to pull the sheet off um the to total time for public comment period is 21 minutes um each speaker will have a maximum of three minutes public comment period is an opportunity for the board to listen to individuals on educational issues however the public comment period is not a time for dialogue between the board and the public the board will not respond to statements questions or challenges made during public comment period and there will be no back and forth dialogue please know that the board silence is neutral it is neither a signal of agreement or disagreement with the speaker's remarks although the board will not engage in dialogue sometimes the board chair may ask the speaker a clarifying question or it's possible that a school staff may
013contact the speaker to follow up on an issue later and finally please remember that your words have an impact and that you are legally responsible for your words we ask you to help us model for our students what a respectful and inclusive community looks and sounds like the first um person on our public comment tonight is Michelle Laro good evening board directors I'd like to thank superintendent Leatherwood for respecting staff survey results and response to the open principal position at F Elementary School and while there was not privy to those results outside of what was shared with me by staff it was clear at the RW where the decision was announced based on the loud cheers and celebratory atmosphere that this is what we were hoping for Erica stepped into some mighty big shoes shees
014in October and while Mr absol's Legacy lives on we are excited for the direction she is taking us and so thank you again to shanon congratulations to principal mccole you have truly earned this position thank you uh next person on sign up is Alan MC tell me if I say that right Alan mcfar is that right thanks thank you uh directors my name is Alan mcpeters I'm the executive director of the voter interest project which is a non-partisan uh news aggregator and uh voter education product project for Island County uh we provide voters with information they need to take to make informed decisions about candidates and ballot measures and what's going on in their Community we publish uh on our website voter.com and we also have uh Facebook LinkedIn pages and we send out a
015weekly email newsletter uh with all the information that we're publishing during the week um and all of this is provided completely free we wanted to commend you for uh adding the recordings of these meetings to your website and to YouTube it's very helpful for our readers and also wanted to note that this is an election year uh three of you uh director white director conard director Sherman you're going to be on the ballot this year should you decide that you are going to run for another term we would be very pleased if you would accept our invitation to do candidate interviews uh two years ago we did an interview with director merwine and also with Mr Smith in his campaign uh these interviews run about half an hour they give voters a chance to find
016out who you are and what it is you want to achieve in office uh and so we can we interviewed 23 candidates in 2023 out of 69 across the county uh and we hope that you'll be willing to take part and I have uh some flyers here for the members board about what it is that we do thank you very much thank you uh there's no one else listed for public comment so I'll move on to reports and communication uh the first item on reports and communication is our learning Spotlight and that's our Cal elementary school highly capable and altern that over to superintendent Leatherwood to introduce was it okay when they speak that today okay thank you hello y'all been a while right thank you so much for letting me come and speak again
017today I have the pleasure of not talking about the future but talking about so um this is my fourth year running an enrichment program with my high caps my wonderful nerd weirdos gappers or talented Turtles whatever we want to go by there we go um so it's a short it's just a weekly meeting our purpose is really to practice some Independent Learning some study skills get better at public speaking right uh doing a lot of work with our tribe people kids from different grade levels get to get together together and hang out and learn together um and give them some chances to do some Extended Learning and challenge as well so every year we do two big projects we just completed our passion projects which is about I know I think it was a four
018monthong project kids make a passion they research it they come up with a product they do a huge presentation in front of I think this year in our library watching them um they have about 10 minutes to present on their passion learn a lot more about it themselves um and then we are just about to start our service project and that is all student driven it's my job to just kind of Drive the Bus and then all the backseat drivers telling me what to do so we will vote upon a nonprofit that we want to support for the year and either um get gather materials for them or do a service project like last year we went and did a big beach cleanup for a day which is pretty awesome so we've got some really
019good nonprofits to Road on when we get back to screen break well I'm going to have to switch it again thank you very much sir there are my talented Turtles uh there are a few that were not um pictured there but that's a pretty good smattering of our group of kids that I get to hang out with every Monday at8 o'clock in the morning we're all kind of waking up still and crusty eye but we get together and we have a lot of fun um yeah are so this year I've got third fourth and fifth graders um our third graders are Aiden and Evee I have two averies this year so I've got Avery Junior he's my third grader and Avery the fifth grader and then Addie Nicholas and are the thirds got and fourths
020Danny Luna Antonio alela Greta the United andin and then my fifths be sad when they're gone but they're moving on to bigger and better things our Hayden and Senior Levi harlo and I am now going to step aside been talking all day and they're probably tired of and allow the kids to share a little bit about what benefits they have from being in highcap and what sort of skills they see moving forward with highcap um and some of our friends who are not here today have also shared some thoughts so they'll be sharing those do this I'm really nervous to do mine so I'm going to start with Hayden because I have his first first um so Hayden's done three years of highcap and he's improved in public speaking and can now confidently speak in
021public and his side note is he recently played James and James and the Giant Peach um I'm Avery senior I've been in highcap for three years and what I think is great about about high cap is I get to do I've first time I did High cap on my first Passion project I did had I would not I had I did not have good public speaking and last time I had really good public speaking I a lot better than my first time but I definitely helped from from that and I'm also a lot more comfortable getting to know new people like alth the the like the fourth graders and the third graders that I didn't really know but I can definitely see like this all the public speaking is it's definitely going to help me
022for the rest forever um okay hi my name is Nico and I've been in highcap for four years now yeah um what I find beneficial about our program is I can improve my public speaking and I get to interact with kids from from third to fifth grade and in the future I can see these skills I've picked up helping me talk in public and talk to people of all ages then my sister Luna is not here today but um Luna has been in highcap for two years and learning more about things she has a passion for and sharing that information in public is both a benefit and skill for her hi my name is alila and I have been in the high cap program for two years I think highcap benefits me and other students
023by teaching US public speaking letting us connect and talk with other grades and helping the community during our service project and my friend Greta isn't here so I'll read hers Greta is in her second year with the high cap program she likes that she gets to meet some amazing people and learn bonies she also knows that her public speaking skills have improved my name is Anton I have been in the high C on program for one year what I find beneficial about my our program is that I get to practice my public speaking this isn't here the unitis has participated in the highcap program for two years he says that one of one benefit for him is that he is able to talk of other students that are smart or smarter he also believes that
024public speaking skills will help him give speeches in college hi I'm Aiden I have participated in the CES highcap enrichment program for one year what I love uh about our program is that I get to do more work well extra work and practice public speaking in the future I can see the skills I've picked up for helping helping me with future presentations thank you and Danny this is Danny's first year with the highcap program one benefit for him in public wait is the practice in public speaking side note Danny recently played earthworm in our James and the Giant Peach Junior perform okay so hello my name is Alec and this is my third year as a high Capper first of all I love the high cat program and it has given me the chance to
025try new opportunities and learn new skills skills like time management note taking hug speaking and how to read boyes which is Miss Boyd's bad handwriting which we turned into a language these these skills will help me do things like this I will say it again I love the high cat program thank you so and this is my sister speech who sadly not be able to be here Eevee started highcap this year she enjoys being with other people from other grades and working with them her writing and typing skills have improved and she's better um to at coming up with new ideas thank you um I have got one more too from Nicholas he was not here he joined us this year as well and he says that like he likes to practice his public speaking
026and now feels ready to do a speech probably full of boes a little embarrassing that become a thing kind of Co um thank you guys again for supporting us for all these years um I think it's an incredible program and love spending time with these kids so thank you very much thank you tell Danny I really liked the earthworm song it was very so good uh jumping on to the next item on reports and communication is our administrator report I would like to and if our families would like to leave please please feel free to do that you don't need to stay and listen to the rest of the meeting thank you for for coming yes thank you we'll jump to our administrator report and first item is um CTE course plan with Miss yamasaki
027and Mr Kelly but just miss yamasaki thank you Miss yamasaki thank you board of directors it's a pleasure to be here I want you to know that Mr Kelly took six of our students to the skills USA State contest they qualified for state and so they're gone this evening but our presentation tonight was a collaborative effort with all of our C eers and myself so it's their work as well CTE stands for Career Tech education by the way and it totally supports the pillars of Education that's in our um strategic plan and so I wanted to show that that it's very important um we have a four-year plan to present to you um we they presented it to you last year and it was approved to the board in August and since then we've had
028several meetings and we've updated it and so tonight this evening I want to update you on some of the changes that our advisory committee and CTE teachers want to propose and we're working on putting new things for the state so what does it look like in the future so right now um they plan for a Perkins Grant that's helping to pay for the skills USA state competition um right now they will be next year starting an ASB Club in the middle school and the high school to earn money to help pay for that all year long one of the ideas is for the products that they make in the CTE program is to do an auction and raise some funds for that way um we're a little bit nervous some of our kids might qualify
029for Nationals and we've let them know that we don't really have the funding prepared for that but we're excited that our kids are qualifying that high in state and for some of the programs that we don't even offer our kids are still placing quite well so one of the things that we are looking at for next year is going into diesel one and construction one and I'm going to show you in a minute why those two areas were chosen um because they are high needs on this island and in our County and our state and our students will be able to be employed and make good incomes from those things and so I'll show you that in a minute we are already doing agriculture one and for the following year what we want to do
030is we want to add a new agriculture 2 class and then we'll alternate that in the schedule so one year would be agriculture one the following year agriculture 2 we are already doing sports medicine one and two and our students are doing an internship up at the hospital it's going quite well and so the next thing to do is to add the biomedical body systems and how we get these ideas is the students are completing their Washington Bridge assessment and the high school Beyond plan and that's something that they start in seventh grade and they go through 12th grade and what it is is it allows them to do to get ready for employment or fouryear schooling or things like that so this flows into that and then the thing is to move our Woods
031class to the middle school program CTE does cover seventh and eth grade so then let's look out another year so we would do diesel 1 and Diesel 2 and so for a real Career Tech Pathway to graduate they want you to have the state want you to have like a diesel one diesel 2 Woods one Woods two but that would move to the middle school and then sports medicine one and two that's a true true career pathway right now the state has approved and the board has approved for financial algebra and just one class but the real career pathway has two and that's the reason for this plan and so the other thing is um we want to review our Tech foundations classes right now we've been offering um computer science that's not through CTE
032but the state has moved that so it's not necessarily a requirement and we can move more into the it and the robotics so then we're looking at what can it look for seventh and eighth graders as you grow this program and it would be adding Middle School agriculture introduction to health careers and the robotics so those are things like we're trying to make a two-year plan out this wouldn't be for next year but I wanted to see the growth so now I'm going to show you why those we're also putting in other areas because we want to put in as many applications to the state as we can because it will morph and change as our student interests change so that it's a template that we have to submit it's quite extensive it aligns with
033the state standards it has the number of hours you have to do it has the projects it has how you're going to assess your students growth and things like that and so um that's what we're looking at so that we can showcase our students here so can you okay so then we also um so how we get to this is every in seventh grade students take the Washington career bridge and they identifies their career Pathways that can be changed throughout the years but it's looking at our students five years past post High School graduation we want to make sure that our students are set up for Success they might change their mind what they want to do for graduation or post graduation so we want to give them as many opportunities to choose a successful
034career in their life um we talked about the new possibilities of CT offerings and that will come out of the student interest not it's not like this is what we're teaching and we offer you we want to look at what our students strengths are what their interests are and really uh build our schedule around what's best for our students and families um and then what we're doing is we're doing skillsusa right now this is our first year in competition and I think we won 14 different categories this year for our first time ever and like I said um some of our students are there this week with Mr Kelly for the next three days and we just had someone take number one in motorcycles and we don't even offer that class yet so that was
035pretty exciting um and we also had a third place a person that cooked a meal we don't offer that either so that was really exciting to see um just to know I've kind of said what that chart says and then I want also is to get to the apprenticeships one of the pathways of graduation is to have apprenticeships we've just barely touched on it with our um our collaboration with the hospital locally here but that would be to build that program as well and so I think the next slide is where I show you so in this slide why are we working on the ones that we've selected on these are all linked and I want you to know that they're all hyperlink for you to view later on if you like but I'm just
036going to show you one and I'm going to show you the growth opportunities employment opportunities for our students so this is on um construction and it's kind of hard to see but the median local wage like in our county is around I can't read the numbers from here but it's around 880,000 if we go up to Washington State it goes to 114,000 I happened to ski and I met a construction owner on the chair two weekends ago and he said I can't get people I I'm short I can't find people to hire if we're in desperate need he told me that if they come out of high school and they go to a two-year program or if they join the Seattle construction union that in four years they can make $120,000 a year so that
037was just a real life experience so I want to know if you scroll down this page it'll tell you but those are that shows you the wages and why we're choosing diesel right now on our Island we have lots of farmers and farmer there's not one diesel repair that can come we have to bring everything off Island and on the ferry it's quite expensive to our families and so this would allow some of our young people to join make their own company and be able to fix farm equipment it also ties in with Maritime the boats we have a lot of boats around here um the transit system is diesel so I just want our bus systems things like that so those are the reasons um also there's a high interest from our students and
038we are really fortunate to have Mr Kelly he's so talented so anyway I just wanted you to see that for each one of the areas all of those are looked so what you can see our students can see what the potential for them to earn very quickly out of high school and Community whether they go to a technical school or continue on thank you so these are our current um approved technical classes right now and like I said um by mid April we have we've been in contact with OS pi and we're submitting um a financial strand an IT strand uh a a a broader Health Strand and also the diesel and construction and so we are the three teachers and I have been meeting and we're working hard to get those completed and put
039forward and then after it's stayed approved it'll come to the board so we're working on the Frameworks that I just explained that um future Frameworks that are interested in are autom motive as well and business management and then also we have a high interest in culinary arts that the students have expressed and also Hospitality so those things are growing um when they take the Washington Bridge assessment it n it gives us their four top interests and so those are the things that are showing up for our students and so I already went through what we have um if this is and this is what we would what we're putting in for for next school year and then the following school year and there this is from the state this is how they're changing CTE they
040want you to have two High School courses in the same category and and two credits of the same program area so our students can take construction and Diesel they could take it all four years in electives if they want um and so that recognizes a credential and can get them hired as well coming out of high school that's pain okay so then this is just what I've talked to you about already um and what we're doing and putting forth the papers it's just kind of a repeat it's like a summary page okay and so then this is for next year what we're doing is we're submitting the Frameworks they're all due by April 15th but I'm pushing hard to get them in by the April 8th because I want to be early and then um
041the approval will come back to the board once they're approved so thank you so much for your time tonight do you have any questions or anything thank you thank you so much thank you thank you I do appreciate the work on CTE and the committee um there's been a lot of good input from the community to really um to elevate some conversations about some of the things we're offering and and also the need for some of those jobs within the community um the links that I have in my presentation weren't working for the um job do you know what that website is called I can just look at it but do you know what the website was on onet um no it's okay it might have just been okay that would be super thank you
042all right um jumping on to our next administrator report uh we'll move to miss Leatherwood uh Universal Design for Learning all right thank you all right we're going to talk tonight a little bit about um one of the pieces that are that's a go for my um own evaluation but really a goal for our district and TI toore our strategic plan in many ways um tonight's focus is on ensuring excellent and instruction and as many of you know excellent and instruction um is really tied to professional learning um we we can instruct our students but if we're not continuing to grow ourselves we're not um necessarily ready to um adapt and um teach at high level so um this directly ties to uring excellent instruction so what is um Universal Design for Learning a lot
043of people call it udl um it is a framework um that was created um and really works on brain research and how um the brain learns and and what we need to do as Educators to ensure every single student who walks through the door is ready to learn and the framework itself talks about three different areas and those three different areas are are around research-based making sure it's goal Ori oriented and really learner centered so we're we're looking at each student what are their needs the framework talks about um making sure we have options and we have really planned for who we know is walking through the room um back when I first started teaching many years ago in the 90s mid 90s um we we planned for instruction and we didn't plan for the
044Learners walking through and so it's a real shift in we're planning for the Learners who we know are walking through the door and because we know them so well we're planning that instruction around these areas so one is around engagement and um for many um many people think engagement is if I walk through the door that students are talking and um or they were looking at the teacher and really what we found is um to cognitively engage and instruction means that we're getting kids to think about their thinking we're getting kids to think about what it is that we're presenting in front of them and we are almost like researchers um as teachers and we are looking to see how we can find a path for every student to learn that instead of back when
045I started you know just that Stand and Deliver so that true engagement is hearing them and seeing them think about the why the why of how how we learn and the why of what we're doing um the other thing um about Universal Design um for learning is looking at what the what of learning um and so this is about providing students multiple format and um not just giving them um The Stand and Deliver auditory format but also enticing them with the visuals making sure that they have that that visual text they might need it chunked they might need to have um different things to to pull them into that lesson to get them involved through that also Clarity and vocabulary for many of our students um we used to think in learning that students who
046were multilingual Learners needed the vocabulary really rich and enticing we now know that all Learners need that all Learners need in um vocabulary that is Rich enticing and bringing them in so that they understand and they comfor so that's the presentation part of this and then the third part is um action and expression the how of learning so knowing as we plan for an excellent instruction that we are using um varied methods um for response one of my favorites is student discourse so teachers planning around not what they're going to teach but what instead they're going to ask students to talk about so students are are learning they're talking and then they're they're um responding out on what they learned from one another and what they learn from digging into the text or digging into
047the content um also around um this area is supporting uh planning and strategy development and so instead of teachers planning for instruction and delivery it's really around planning for how to respond if students aren't understanding know how to respond if they're not do it and then finally building that those executive functioning skills and that is the primary um piece of um the Universal Design for Learning so why am I presenting this to the board today it's because we're very excited that we're going to be launching our 2526 school year with a well-known author um Katie Novak who will be coming and doing the keynote to all of our teachers introducing um Universal Design for Learning um she's author of udl now um she also has a company that takes Universal Design for Learning and and
048really gives a pragmatic approach for all teachers and has kind of that the way that not only teachers can do it but also leaders can help support their teachers throughout so we're going to be launching with them um she'll be doing the keynote and then we'll have either Chris um Bron or Lisa basio who will be coming in and they're going to be doing the full day workshop this other teachers um preschool all the way through CL um or those learning days back to school um how are we paying for this might be a might be a question um we actually um we have very specific do dollars that are ti tied to title 2 which is a federally fund funded um uh area that a lot of times if we're not strategic we continue
049to carry those dollars over and what I found is we've carried over some of those dollars because you have to use it for for particular areas we've carried over a lot of dollars for some years so um this specifically has already been approved from the state we already have been approved for August because it's in this fiscal year and we have these carryover dollars that we have not been um utilizing in the um and so that is how we're paying for it and um because Federal money right now is up in the air this is already secured money so we already have so we're very very excited for this so she ties all of this to our state which our state for this year for professional learning is around Equity um so all of this
050is about having Equitable opportunities for all students who walk through the door but also um just as an like an added um you all were there for our um for the keynote last year which was myself talking about Hope and the science of hope she also has grounded a lot of of her research in the science of hope so she'll be adding that science of Hope throughout the any questions thank you okay uh moving on to next item reports and communication is our business manager report turn it over to Mr Gano well that's we have here is uh first off how this ties in to our pillars is typically that managing resources effectively area but also you know we have other values that this ties into the main ones that jump out probably are accountability
051and transparency stdes in some of this reporting this year but overall I think as we go through these numbers we still should keep in mind the other values of educational Equity students first and ultimately belonging with also that District goal that all this is really to meet or exceed an annual 90% on time graduation rate 100% extended or seven-year graduation rate that all in mind we'll dive into enrollment and again the these numbers are as of March 2025 so as of this because count days earlier in the month so that's why we can get these March numbers and overall what you'll see here is enrollments up uh it's up more than we budgeted it's up more than previous years previous year marches uh you know we're up 10 FTE as well so um this is
052a good sign little Drive revenues in the budget process but we're tracking well with enrollment this year then take away here next side and really dive into the the finances for February so now you kind of have to shift your head a little bit these are uh through the end of February revenues and expenditures that we'll be taking a look at uh first note here kind of like a quick look uh is these gauges that you might see on your vehicle give you a quick look at it where we're at through February is halfway through the year so six months done six months to go in the fiscal year so just real quick look we're tracking pretty well um terms cash flow fund balance that we'll take a look at here and those are just
053no incumbrances that's just straight expenditures right correct yeah this is those are actual revenues to date and actual expenditures to date too like you know almost 50% a little under 50% okay correct correct um this is the general fund report uh where you'll see the actual revenues for the year compared to the budget and there are your incumbrances there there listing the encumberance is there for you you can see those encumber TOS as well ultimately you'll see the ending fund balance where we're at right now for through February about 720,000 anding cash flow uh one of the more important ones we've had our eye on uh because last year you'll remember that's what that dotted red line is showing we had to do inter fund loans just to to make it through some months we
054are tracking well again here in February our cash flow is above that dotted Red Line uh and again as I look out and if you look at the more detailed cash flow that's projected out there starting as we're getting closer to the months that we were looking for uh probably around May June it's looking okay so I don't see that the projections are showing that we need an inter fund loan transfer but we'll continue to track and monitor that that's a positive line although we don't need uh in fund loan transfers uh we should take a look at our fund balance and the percent of budget you can see although we're above the red line for that we're still well under that 6% fund balance that's required per board policy that's something and I think
055that the key with the 6% is it's the start and the end not the middle yep that's the the start and the end are to navigate the bumps of the middle so no yeah no I'm glad you pointed that out because that's really if you look at the slide you can see monthly fund balance percentages they're going to fluctuate you know you'll be real low real high really it's it's where you finish up at the end of the year to like you mentioned smooth out those pumps along the way this is sort of the reasoning behind it too revenues how they come in in public education uh they don't come in they don't give it to us all at once or even evenly across the months uh there's higher months where we get more revenues
056because of Levy dollars and based on state apportionment revenues will come in in much higher in certain months as well or much lower in other months you'll see here we're tracking our revenues by month and down a little bit uh in February most of that I can attribute it to the grants in egms is something I wanted to mention we did claim grants in January and in February but not some of them got hung up in the system uh we had a forced close issue um they have a new software reached out to the state we've smooth it over and actually I can confirm too we did claim and did receive on March apportionment the the claims that we were expecting last month so you'll you'll see an increase probably here in March too um
057but we're need to work through those Grant Revenue claiming issues state was very helpful and did end up submitting a ticket to their technology department that ultimately corrected the issue you do that that's revenues expenditures they don't come in all sporadic uh like the revenues do they're pretty steady we still have to pay the bills pretty steady each month thus the need for a fund balance and public education to carry you through some of those low Revenue months that we're looking at on slide expenditures are tracking where we would expect them here that's this is totally expenditures including salaries go the next slide that is the biggest thing to keep in mind too although uh we have operating Supply or operating expenditures the majority of our expenditures in public education are going to be around
058certificated classified salaries and benefits this really shows you the breakdown of expenditures to date and really see that the majority are Staffing categories we'll continue to analyze and track these expenditures that's what a lot of these graphs and charts are doing they're breaking it out and showing you that aoll by month where we would expect it to be follow the line to see where we expect it to be each month the black line is the sh um I I had asked Brian you know regarding you know a lot of times when you see June um Bubble like that you probably have a retirement and you're doing the the um sick leave cash out so that's when you see those those years that are you know or those months that are less stable yeah that's a
059good example we had for instance the Shannon mentioned if you look at October we did you think back had some uh longterm people in positions that retired that's attributed to that Spike see in October again we'll we'll chart out M socks so these are your material supply and operating costs everything but salary and benefits for staff coming in where we had expected to it's a you can see in past years in February been less and it's been higher we're kind of right there in the middle this slide really gives you more of a visual representation and highlights the fact when you're looking at expenditures the supply costs services and travel those are your mxs see that again the majority is going to be on your Staffing cost what I want and I wanted to point
060out on this just to the board um the red represents this year um on each of those and so even though we did uh make reductions last year sh you'll notice that with that and the increase in salaries or the increase in some of the benefits um the salaries um went up um with uh certificated salaries classified um did go down with those reductions um and then employee benefits also with those reductions so there something to to look at it's kind of the sometimes the opposite of what we look at the red is the the newest year they're kind of the opp I'm I'm used to that but in these slides I had to really look and see it's the opposite so yes that's why I wanted to point that out yeah I know I'm
061open to we can change the colors up no it's it's the order oh it's the order it's the order Direction it's the other direction typically okay yeah okay well let me know we can we can we can just that this is very interesting slide uh that we put in suggestion from director Sherman um gives you a visual this is actually the second month and one of the higher months where you compare your number of days unreserve fund balance with the D daily average expenditures it's really saying you know 10 days is what we really could last um if we came in that position uh this is actually the SEC last month was about 10 days as well well that's about as high as it's it's gotten here in probably two three three years just highlights
062puts it in perspective of really the need to continue to be continue to look at our finances and seek more stability or or fund balance in order to have more financial stability also have yes too uh what we wanted to do to is make sure that was a lot on general fund that we typically the largest fund so we spend a lot of time on that but make sure we're aware of the balances in those different funds the one I'll talk about briefly is probably debt service fund notice we do have about $57,000 $58,000 in there uh but that's just our final payment for nonv debt will occur in June so it's we made the transfer already just so that we're ready to make that payment in June see that final that decrease moving on
063here uh because it's the season we're going to do a budget update so that was our monthly financials just want to update everybody on where we're at uh now projecting forward and looking at budgeting into next year what we did did is uh you're going to start with enrollment because that's going to drive your revenues we used a cohort survival ratio method new methodology came up with these numbers fouryear unweighted average numbers that we're going to look to preliminary preliminarily use for uh for driving our budget and and getting some projections for revenues go to the next slide this might be hard to see but it is posted online so you can zoom in on it there and be able to see it closer it's a preliminary projection along with historical actual revenues for the
064past several years um were projected in 2425 looking to end up at about 18 8,866 th000 roughly in revenues um So based on that we're then going to look forward into 2526 with those enrollment figures Years and we're looking at projecting that there'll be about $19 million uh for budgeting for next year this is based on the governor's budget we do not have a budget at this point so what we typically do for Budget um scenario one is we look at what the governor's budget is and then we adjust when we do know is this including capacity like our current budget or is this just uh this yeah I have to go back and look I think this is including 200,000 for capacity in this rollup okay but I'll double I can double check that
065but that's what we're preliminary budgeting was with the 200,000 capacity so that's our on the revenue side and so go ahead to the next side again this is the preliminary information but once we have some estimated revenues we need to come up with have that we've looked at projecting expenditures one of the things we could do is take down uh all the staff that we currently have now their positions and step them up there was no ipd increase or any of these positions currently and just by stepping Folks up it's going to cost about $223,500 we also do know that the cost of insurance is going up next year currently there's one state healthc care plan HCA Seb that all employees get cost of the district is $1,178 per employee per month uh that is
066going up to $1,324 per employee per month next year so we now know there's an additional cost there as well put forward uh this is how we came to our preliminary estimate looking ahead to next year that we we have a shortfall um so this was our first preliminary projection um noticing that short I want to also point out to the board that this does not include the benefits that we also know and we'll be calculating we'll get to the board um soon um on top of the salary step increase and the insurance costs the benefits themselves have gone up and that an additional um cost that will'll be reporting as well go ahead uh moving forward we've also been uh this this graph actually really highlights the start with this the what we've been
067saying majority of our revenues in public education come from the state whether it's through grants or apportionment it really makes up 77% of our overall revenues the second highest is around 15% that blue column that's our Levy dollars we need that support and appreciate that support in the local community as well um but if you click there's something in the News That's started uh coming up and that's something we need to talk about it's the federal revenues that we receive it's a small percentage that we typically don't talk about as much uh each year but it's because it only equ to 6% of our actual revenues here at coupville but go ahead to the next slide but it's important we start looking at this uh because in the news if you've been watching there are
068federal federal National level talks of federal funding being at risk how this would affect us was six% equates to $1.2 million in actual federal dollars that we received last year one go ahead go ahe uh don't get misconstrued because Esser dollars those are those covid dollars last year there was 87,000 in that figure that we received from Esser but the that funding has gone away there's no more Esser dollars so really our potential federal revenue loss would be 1.1 million roughly that like we were just talking about CP like Perkins grants and stuff like that is that is that part of that is we talk about kind of those main topics but we don't really talk about that hasn't come up correct that would be in this uh estimate in this preliminary Federal pural Title
069One title two um Tren food lunch program CTE CTE and what we know already is a Department of Agriculture those independent federal grants also we do know that uh the grants we've applied for we not going to get next year funding there we also know the local food scrp would not be um available next year okay so some of those things come in and become more of a reality we've uh preliminarily need to account for them and see what what could happen um in that budget in that Revenue dollars 19 million that we talked about where we have in there right now is that 722 th000 is what we're budgeting for for next year for federal dollars so if we presume that that could not be there this gives us a a larger shortfall Gap
070that we need to make up if you click on the next slide since A lot's unknown right now you know another way to look at it is last year we received a larger amount of federal dollars a lot of that is uh carryover as Shannon mentioned like title $2 are you know lots unknown will that go away or they allow us to carry that over so if they don't you know it's going to be a much higher estimate we're looking at even a higher shortfall so preliminary um that's what we're looking budgeting to next year just to recap without taking scenario one is not including Federal revenues assuming they'll be there we still have a shortfall based on salary step increases not applying an ipd again a lot of unknowns we have three open contracts
071for negotiations that move for with but we do know that there is a cost to step folks stepping up uh and as well as insurance costs and if you click on the next side scenario two that we would run uh includes the same scenario as before but as we talked about potential loss of Federal grant funding it's a really based on this the the takeaway is that and the recommendation would be to look at a modified education plan uh as some of the next steps moving forward just with this preliminary information I would say a lot lot is unknown um like Shannon mentioned we are in a larger legislative year as well this is one of the longer sessions I think it's 106 days versus the 60 days because it's on a odd year by
072enum so we're waiting to see what comes out of there but a lot there to we know the big three has now gone down to the big two by that sped transportation and MX it's transportation that really is uh taken off the table so we're still waiting to see and hoping for some better news on MX and special education which may change some of this but this is where we're at right now and if you go ahead there but so where we're at right now though for Budget those were our preliminary numbers a lot of work went into that um to project but they're still more work to do in order to find two those numbers over the next month here one of the next steps is to look at mxs Material supplies operating costs
073mainly like our utilities evaluate those over past year is what we budgeted for this year make sure we're budgeting uh correctly for those line items for next year uh Shannon mentioned next step is the budgeting tool that we used to estimate staff costs it did not apply these benefit costs that we know are changing as well but we have a way putting in some more work with a help from our consultant uh it's helping us out to put these tools together so we can be more accurately projecting our staff um budgeting costs for next year go ahead again um we'll also be looking at leave liabilities overages and not to forget too there's that uh coaches stien schedule the coach did take a 10% uh reduction last year but that thing is outdated uh really
074and just needs to be looked at so we're hoping to put some work into that do some comparables and and come up with something more up to date there and last but not least the next step is sure we we do all this budgeting and projecting and spreadsheets watching the legislature But ultimately uh we also in cumulative software code tables and some work that we're going to get started with over spring break there too to get that updated and get that information into the software as well so that's where we are at with the budget currently there any questions on next month is the modified education plan yes by the Yeah by the end of April so is the recommendation to plan or a modified education a modified education plan without Federal funding uh worst
075case scenario then we then we consider adding that back in if we need to but yeah that's the question yes exactly it's it's the timeline this year timeline side so we're in the software we're going to plan two scenarios so that we are able to to look at that scenario but we know what we do know is we're not going to lose all $1.1 million so we're not going to do the worst case but we also are really working um with our estd local you know schools in the area and really coming up with what are we going to do the closer we get there if we we still don't have a lot of answers um we're not going to you know hope that it's just going to come in but we're also we also
076know um just hearing um from our um state that tital dollars are still going to be there maybe not to the same level special education dollars that come in are still going to be there maybe not to the same level so we we're not going to plan like the full 1.76 million cut but we are going to be looking at different scenario and with the with the software that we built we're able to put that in instantly to then really get down to April when we have to adopt the modified education plan with a more with a quick way to adjust if we hear the day before or if we hear you know the week before but that's that's the goal of why we put a lot of work into ensuring that we have this
077software that's really going to plug in and see where we're at so that we can adjust for the budget so we're ready in July because we're a smaller District we have to have our budget and deadine is May correct exactly May one and it's May one for for certificated yeah that's that is just the way in my mind as I'm looking at this stuff too kind of the things just lined up against us uh in terms of timing this year with the legislature we're in uh today's day 74 of the 2025 regular session so there's 31 days left um that projects like an announcement of the budget would be April 27th is when we would know more about State funding uh but it's really not until June 30th when the state finalizes and actually signs
078their budget and I just wanted to remind the board as well even though we have the May 15th deadline for certificated stff um we have a CDA that says may one that will notify so that's why we want to ensure that we have that modified education plan which is the day prior for our board meeting ready and no here's when right right so you almost have to do the modified education plan because of the timing because you can't go back even if you end up not having to have to overdo the modified education also well and and I want to also point out that I really want to recommend to the board that we're doing a modified education plan that's requirement the requirement is certificated staff we we can wait longer for the for classified
079staff and and I really feel strongly that when we when we don't announce when we don't have to it gives people more reassurance um on their position and their jobs when we know more we'll say more um but doing the modified education plan because we have to for certified we will do that but I don't think that it's necessary in that modified education plan to be specific about classified staff at this point because it's not going to be um accurate and it would I would think um it would put a lot more people um at ease going into will will communicate when we more I just T I think that the strain has always been that that one one group is cut deeper so you know that that we're ensuring that we have capacity or
080budget as an overall program and not just with one service or another so I think agree yeah I think that that's the concern in building the modified education plan is that it's not just leaving reductions to be made in um in our classied St so I think when we're doing Revenue projections for me I want to be sure that there's no capacity added in um I don't want to guess where that is or wonder because I don't want to match expenses to money that we don't actually have um so whenever there's a revenue projection I would just ask that no capacity is added in until we get to the end when we're doing budget budget time and that's expenditures too but um that would just be important for me yeah I'll get you a clarifying
081note out on that too which whether it's in that or not just open the file up to see if we put it in there or not I can't remember thanks I believe you did did did yeah are we still on our head count budget here are we set at the 96 there's right now that's the number that we're projected off of to get those State revenues but yeah it's uh until the actual you know once legislation's done and they've made a a decision there the state will release the actual F2 203 that we plug those enrollment numbers into so there's still time too to to re-evaluate that as well as we finish I would like to be a little more conservative but um that that's my my recommendation only because we also have um the
082legisl making decisions around special education and lifting the cap or not um we currently have 24 students at a district just receiving special services here we're way above the 20% um which the cap is 16% right now so a lot of our services out of District um will rely on what the legislature does that there as well and so um some of those projections are in our current enrollment whereas we may not be able to um continue to serve some of the students if if our funding is different so that's kind of up we'll definitely reevaluate those saying I have to tell you that the modified education plan for me needs to include both groups maybe you don't name people but we need to have an idea in in May of what we're going to
083be doing for both we're not going to know and we're not going to know though and so we can make a guess and I'm not saying it's certain I don't you don't necessarily implement it the way that we talk about that yeah but those enrollment numbers we will relook at because also those projections are based on what you know when we plugged them in maybe we only had through January so we could actually plug in February March now the other conversation that we had just you know to glue everyone in is that we do have budget capacity in our current expenditures and revenues and because our enrollment is up and potentially we you know need to be spending to accommodate that enrollment account it's important also so for me that that budget capacity that we're
084adjusting that really accurately um reflected in that revenue and expenditure so that we're not overspending money that we think that we have in Revenue that we don't so again above my pig grade don't know the right process for all of that I just am concerned about that as we you know navigate through the end of the year with our projections for fund balance and that capacity and how it's factored into budget I have the same concern on expenditure capacity um I haven't still seen figures yet on some of the substitutes we had to this year or exra services so I don't know where we are on those either and there is no Revenue so same thing both sides Rue our substitute costs are up over 500,000 they're actually those are on that one of those
085slides was through the date those are actual budget to those are actual sub cost things like uh well two different actually like some of our uh springy would be in the salary area under sub cost whereas someone like Patty Kimmel she's actually a contractor so she'll be down in the mop CA but they AR they weren't budgeted I'm just saying there's no place that I've seen yet they're they're in there but he can pull those out to make sure the board knows yeah thank you any other questions all right thank you so much uh moving on to superintendent report superintendent Leatherwood right okay just to remind the the board um uh this month is around ensuring excellent instruction like I talked about before and particularly for my evaluation we're talking Standard three fing a culture
086of continuous Improvement focused on student learning some of the things that we're doing as an organization um is really looking at all different levels so we start with our administrators um we use the association of Washington School principles framework I'm going to go a little bit more into detail in the next slides about that a little bit and what our future forward's going to look like with that um framework also um really honing in on how we're observing teachers um what do our evaluations um look like and then we have a new student growth goal system that was put into um place this year and um making sure that all teachers were um got the same training um and the training that was from the state and OPI so that was done at all three
087buildings and ensured that all of our teachers received those we also have um looked and um really have been successful at all of our schools around um working with a districtwide behavior team to hone in on what are Universal um systems for Behavior how are we teaching those and being PR preventative instead of reactionary and wait for a behavior to happen and then correcting it so um we use positive behavior intervention and support schoolwide um a well I'm going to say preschool all the way through um 12th grade and we have looked at how does that tie to then um consequences and how we how we react or we ret and really centering on um those at the different levels um at the elementary um we have systems of um support we have our mtss
088team but we also have done like um Reinventing recess and some other pieces to really ensure all of our staff are highly um trained so that we have the same language going um in elementary versus middle and high school a little bit different language but still um common language so students have the same expectations and they know what they are um I already talked about our Universal Design for Learning launch next year um but one of the things that we're most I would say most proud of as an administrative team is our building leadership team that launched this year um and so instead of us telling everybody what we want to happen our building leadership teams are really going out to staff bringing back what um they need and what their wants are to really
089drive the instructional needs of the building hence why we are bringing Universal Design for Learning um here for for the district um and then we also it are coordinating to ensure that we have Universal screeners and a data dashboard that's going to be launched this spring and that data dashboard will really hone in kid by kid um in all areas not just academic but social emotional to show um teachers plc's professional learning communities and our administrators how are we doing and are we improving um and showing at least that year growth in a year but for our students that are behind a year and a half growth and um our accelerated students also that so really looking at that data and seeing that we're we're really serving all students in all casses and then finally
090um making sure that we're providing if we're expecting our teachers to teach that we've trained highly trained them um also our our sec secretaries our classified staff our our pair of professionals also making sure that they get highly trained and that they're highly trained professionals it's for um and I'll show that here in just a minute um a little bit more about the the first bullet on that um eat real was here this week and um or last week now was it last week now and um I wanted to let the board know that we were on many of the local channels um in the last few days we're on um a Channel 13 local news we're on KO um really highlighting our our program our food program and what's happening in cville eat re
091is expanding to Washington and cville is the one of the first districts that they are recognizing for our food program and how we're growing locally and utilizing that and um what our students eat each and every day and and there'll be more to come on that there's um there's some other local news and shows that are are highlighting the E and it's a local or it's a national nonprofit organization that really up help we're excited to see how that certification for us helps us grow the program as well and then finally um I was I was excited this week to attend our Spring Concert um Miss gra does a wonderful job um with uh our Le club and ensuring that our students have the opportunity to sing and perform not only did she have our
092students um sixth grade through 12th grade performing and singing on stage she also had some solist so I'm going to show that here in the next few slides go ahead and just going back to the school leader Paradigm you're going to see this a lot next year um with our Administration um on the on the left hand side this is this is talking about learning through um three intelligences so on that left hand side personal intelligence system intelligence and social intelligence and really um you know for us to grow as Leaders we have to continue to grow ourselves um personal through systems and then also those social intelligences and then on the right hand side how does that impact the organization and so as we're growing and learning on the left-and side we're also applying
093that um on the right hand side side and so that culture systems and learning how we as Leaders putting in that positive culture um ensuring High instruction leads to learn and what systems are backing I always say that you know you can have culture all you want and it can be fun and exciting but without systems nobody knows what exactly is happening to ultimately lead to that learning so this Paradigm as a a leadership group will continue to work on um ultimately this is the framework and this is what our um principles are working towards so that um we hit the mark at the bottom which is creating hope for all every student that walks through our door needs to have hope they need to understand that there's a future and many of the jobs
094of Tomorrow have not even been imagined and so we have to instill in them the their ability to to succeed through through competencies and and ensuring that they can they can persevere and those type of things so this is the Paradigm we'll be working on next year and then finally there's some some pictures from um this was from the eat real group coming in I do highly encourag the board just to to look at uh coupville in the news and you'll see um some different ones also on social media from this week um highlighting this and then finally um this was our performance um amazing soloist on the piano I have to say I was highly impressed with the pianists and um with the guitar we had two guitar players as well and then just
095our um Glee Club six through eight and then 9 through 12 just see in that progression was really nice so there's one more one more slide on that as well of the two so that's aun class not a club right it's class partly but it's mostly after school club so um there is there are classes as well but yeah they call themselves The yeah open in part thank you any questions all right I'll jump into budget subcommittee report I know you want to hear all about budget again but I just wanted to highlight some of the the pieces that we've gone through because we did wrap up our budget committee um this past week week and I wanted to ensure that the board understood kind of the process that we went through and what were
096the outcomes of our budget committee and so one of the the main parts go ahead um was really talking about our budget is not just about next year our budget is about having a long-term um strategic focus on what our strategic plan says but also what we want for our students so not just budgeting to get by but really budgeting for the future with and so um we we spent a lot of um work and time on aligning to our district um vision and Mission and really having the people in the room understand what our core values are why we have this what what it is that we're doing for the future and not just for um part of that work was um you know around the room in here there is um 30 members
097of this committee um community members there's staff members from all of our um bargaining units we had directors um from the district from every um area and we had two of our B board members director honard and director Pereira who um helped support and participate and learn more about how we're funded throughout this scho so we did establish Norms we wanted to ensure that everybody that was there was really focusing on on um not just what they wanted from a budget but really around you know how are we budgeted and what's going to be best for our kids I did fail to say we had two students as well we had and that's the most important um we had two students we had a middle school student and a high school student participating and they
098were the only ones on that committee that rotated to every um every table and and so that they everyone could hear from the students perspective and I will say the last day we had a student really um speak up for um what she felt was most important um for her future and for her friends future and she did a really nice job asking and and really representing not just herself but everybody that she knew so that was great so this is just um talking about the process itself we started in January um we had um we went through a lot of time of just setting the the stage and in February really looking at what the prototypical model is because most people were coming in and thinking this was just like you know setting a
099budget for our house and you know we're going to have the money in the bank and really talking about how we get our abortion M how we um we you know unstable the revenues are throughout the year and then how we why a fund balance is important um I would be very surprised if if there was anybody from that room that could not answer the questions around what is prot typical model what's our our required fund balance and you know what what is it that that how are we funded throughout the state we did a a lot of work on that um this you already saw the scenario one and two and what I wanted to point out is um that we we wanted to ensure that we knew this year just with our step
100increase because we do we have three open um Bargains for this summer just knowing if we step everybody up what our costs would be what our costs would be for insurance what our costs will be um on the nose what we already know on stepping up some of those there's a lot here that we still don't know that are going to be additional costs we know that um some of our um other MSO costs are going to increase increase naturally and we're going to build that into the budget we will get an estimate of what all costs will in inrease all of that will get put into our budget and step up but just with all of our salary salaries just being stepped up with no ipd and the additional insurance cost that we know
101that's a half just under a half million dollars I would guess to say around um the same with our benefits increased but we'll have that to the board as well um all of that adds up and we know that you know costs are adding up every year so our pre preliminary um in scenario one and two um shortfall is 193,000 that's without the federal piece of it like I said 1.76 is the federal piece I know we're going to get some of that but if it were all that we did not get that would be a short fall of 1 almost four million presented that yep and so that being what we presented um we then asked them to really look at those scenarios and say you know if we best case scenario um we
102can keep or add things to our budget what would be their priorities and so priorities aren't just about um what we currently have and prioritizing but sometimes it's about what we don't have and it's a priority that we need and so what are those priority allocations what are possible budget reductions and then we also asked them about what are some reality things are you seeing something that we're allocating money to that you would like to see shifted somewhere else so asking that committee um and we went into um really talking about it as group so the next piece to that was really asking them to then discuss that there were great conversations you know all the way from you know food service and and how much um food is costing right now and the increase
103in in some of those um around Staffing um pieces that we might be able to shift or allocate um and and what they did is they had to take each um table they had to take and they had to list only three to five of those um for for the three different areas so allocations reductions and um priorities so this is results of it so we gathered those and put them around the walls here in the boardroom and each of them um received um dots and they had their own four dots and they were to take those dots and they had to put them on their four needs and and so based on that and this is how we came out prior to me showing the results I wanted to ensure that the board knows
104public knows we also created this on our website so every single meeting from the budget committee all of the slides all of the information we presented um also all the information on Washington school funding is on our website um as well as the results from this so the results here we go so um allocations and reductions whoops go the other way other way other way okay go next next okay first one is priority allocations so the very first thing that came up on the priority allocations from from this committee was to expand our CTE um they wanted to see um CTE have more financial Food Service possibly that home economics and life skills um Incorporated in it not necessarily specifics on that just more of we want more CTE um the second part was ensuring
105basic needs are not lost that we are really maintaining food shelter clothing that mental health piece and then also safety and curriculum the third one was around ensuring professional development that our staff are highly um trained and that professional development ties to our strategic plan number four that came up was that band choir and theater um providing more offerings for our students and then fifth and sixth I didn't go beyond that um but there is the full list on that website um was around school re-engagement and then also the library um go ahead to the next one this is just the dot um way that we we came up so you can see CTE on the right hand side how many dots it really came um up on this for priority allocations and how much
106go ahead to the next one and how many um came uh up for the um professional development curriculum basic needs yeah in the Arts the next area was potential priority reductions this was an area that if we needed to reduce what would be priorities on looking at that I I will say there was a lot of great discussions around the tables and hard difficult discussions um Everybody in the room understands where we're at and that there's a lot of unknowns right now so on this one really um number one on the dots came up to looking at our high school middle school and looking at a a potential principal Dean instead of a principal assistant principal came up as number one number two was around um staff salary freeze or reductions um evaluation of sta
107staff salaries um overall in the cville district um in comparison to other districts that type of thing um number three that came up was 4 day work week um that was not something that we had explored as a committee so if we did look at that as a district we would have to explore whether that would be a or not um the other ones um that came up were just around um pain to play increasing pain pay to play um one of the areas was to nurses to health clerks um what would that be food service menu offerings and food food cost and then digital subscription and then like I said some of the other ones that are on here they may not have gotten a dot but they were um items that those those
108teams brought forward so here's here's the um charts and the um the dots that represent the votes that went along with those and where we're at go ahead so you can see um where that the reduction on that list as well and then the final one was around um reallocation so they're areas that we think we could move some money around and so this one um really uh went around um sometimes lower cost items but things we can think about and one was reducing color copies right now there's not a limit on color copies and we know that color copies cost a lot even if there's like a little symbol at the top and you you do not select black and white we're getting charged for cop so that was that came up as number
109one um reallocating counseling to uh ASA model so looking at evaluation and training around um ensuring our counselors are trained through that ASA model and the third one was around student centered support looking at um what that looks like and how we can reallocate money there um the fourth one really tied to our strategic plan making sure that we have shared staff um sh shared staff between campuses but when we look at shared staff also between campuses you know are we ensuring that they're aligned and they're able to um be highly trained on where we're asking them to share um for instance can we share um a teacher between two buildings or a classified dep between two building if we needed to we we'd have to look as well and then in the future exploring
110a waiver on Energy Efficiency the Energy Efficiency mod again there were more than this that came up this one got the least amount of votes only because you know you got your for off put your four dots on what you know what was your your priority so this this one here um here were the the votes on this one and go so just a a looking into the future um we are going to be as a as a a board looking at a modified education plan we are not reconvening um the budget committee until June so when when we have everything through we're going to rec and show them what that draft budget will look like but um just right now looking at that modified education plan and then May 1 is that potential reduction
111and force notific any questions thank you for all the community members and staff and students and finance people and directors and all everyone who participated I know that was a lot of work uh jumping on to the next item on reports and communication which is board member report so we'll start down at the end wrap our way around rep things on the legislature the budgets the Senate and House budgets came out finally alluded to we love the sen we like the Senate budget a lot more than the house budget basically the Senate budget does have a significant bump for special ed and a little bit for M Sox in the house a little bit specially nothing we'll see I think last I didn't know the the Senate bill for special ed which give some people
112some why some people are hold the Senate bill for special ed that that gave a big bump for special actually passed out of the Senate 48 to nothing one person I mean there was no every everybody likes the idea now then didn't go to budget that's a whole different ball game but uh at least there there was a feeling that a realization did um couple other little one that may affect there is a bill in the this must be one of those that it's necessary to implement the budget it didn't make it to the house but it's still alive the title of the bill is investing in the state's Paramount duty to fund K12 education but what it does actually is increase the levy Leed so that we could get more from local people rather
113than state so that Bill's alive and it would be like if we we're coming up next year having run Levy it would give more room to bump like $500 a then so that might affect us one I saw today that I thought was kind of interesting of bad news um is um the scheduling for the abortion you heard this but uh as it is now July and August is 22.5% they're proposing that it'll be 25% so they'll take that 2.5% early during the year those me months when we have to straight by so that would mean that it's even more important to have a fund balance to get by because 2.5% but that's going to be they're going to move what $400,000 or a little more than that from getting it in April to getting
114it in July August I thought that was it's not done there's still some people that trying to say that shouldn't happen but uh it it is there so thank you that's all yeah that's all the good news I have uh the District budget committee has been really interesting and useful to participate in um we did meet as a budget subcommittee with the finance department and had some really good conversations around um basically the stuff that ended up feeding into the district level committee was and policy has been chugging right along got some things coming up today and I'm still undergoing a review of the level there's a lot of older policies that didn't have a lot of changes or that are just simply renumbered in our scheme relative to the state and getting that in
115alignment just really help us all down the line in the future to keep up with those policy recommendations so hopefully we'll be bringing some stuff next Mon and U it was really great working with the committee about the budget and you know we're kind of a a larger group and that was much better um I think one idea that um superintendent came up with is that the committee will convene again when we have a draft budget and with all the information that they got from us and and from her and from Brian I think that seeing the end result is going to be just as important as getting to it and that'll there's 30 people that are going to know more about why we make decisions that we're we're making and I'm really excited about
116that process otherwise I'm expecting that we'll be working with you and Brian as we get each of these month monthly things so that we can um we had a presentation from HK P at our Workshop um I have emailed probably five different architect companies about rebond planning and I haven't had many replies actually which is kind of funny but um we did get a call back from the waha group and um they're actually going to come up here and meet with Shannon and I asked if they would want to come for a whole board meeting and they said well I think we have a few questions first um door plan to meet with them about potential bond for elementary school construction and that's going to be on the 16th of April that's the day before
117our Workshop so hopefully we could give at least an update or something yeah on that on that meeting um so it'll be good uh I did have the opportunity to go to the coupville theater performance which was so fun I laughed quite hard if you didn't see the earthworm or the earthworm song it was lifechanging it was quite good um the kids were just so good I just wanted to extend my gratitude to miss Castle I think Aaron Howard helped and I'm sure that there were a lot of other volunteers and it was just so fun to see it's always so satisfying to see the kids um kind of put all of their work together to that final performance and um so I just want to say thank you to their team it was super
118cool um we also had a walk through at Koo high school and with Transportation so I just wanted to thank um Miss yamasaki and Mr Wallace for that I know we've talked about um like PBIS and it was good to see how the high school and transportation are working together um to kind of streamline and standardize expectations for students from very start of the day to the very end um so that was really cool it's great to see the transportation systems and um how they track all the buses and the children and put all of that scheduling plan together and Rob's office is very clean it was very impressive so um thank you for that time and that's all I have any questions for anyone good right we didn't have any correspondents this month um
119did we no which jumps us into Old business um and we have one two three four five policy um that have all been uh seen at our Workshop meetings and also at our last regular business meeting these are um two policies oh new a new policy an update of language um do you want to do each one if you want to do a group approval however you guys want to do that just double checking what's on here but if it's all right I would move to approve items a through e the second reading and adoption second motion it's been moved and seconded to approve items a through e and old business for second reading and adoption is there any debate just want to comment again that having these and thoroughly discussed at our workshops has
120really been helpful and I'm assuming that if somebody had a concern about any of these issues from the public we would have heard from them tonight so not hearing any of that I F knocking out five it's been moved and seconded all those in favor I all those opposed motion carried then jumping into new business first item on new business is adoption of resolution 2025-the of introducing Hayden Smith Hayden Smith is an 11th grader at at coupville high school her dad is a retired Chief having served over 20 years in the United States Navy Hayden enjoys drawing in her free time her previous school at her previous School Hayden was involved in in or was involved as lighting tech for theater um and she is interested in p uh participating in the coupville theater program
121as well so I want to welcome her she's going to be doing the reading tonight you guys um so recognizing April as the month of military child whereas the month of April is designated designated as the month of the military child a time to celebrate and recognize the important role military children play while their Serv as member member parents serve our country and whereas former US Secretary of Defense Casper Weinberger first designated April as the month of May military CH child acknowledging the resilience strength and contribution of military connected students in our communities and whereas the pil school district is committed to providing a highquality education and comprehensive support to all children ensuring they are prepared for success in college career and life and whereas the kual school district takes great pride in educating the
122children of our military families recognizing the sacrifice they make and the challenges they overcome in service of our nation and whereas the wellbeing of military children physically socially and emotionally is essential to their success in school Life School in life and their well-being directly impacts the strength and resilience of military families and whereas by ensuring the military children are welcomed supported and valued in our school schools and Community we honor the commitment and sacrifices of their family and contribute to the mission rightness of our armed forces and whereas loal School District values its ongoing partnership with Naval Air with be island recognizing the impact of our maybe partners and volunteers who dedicate time and resources to enrich our schools through Mentor mentorship classroom support and Community engagement therefore beat resolved that the KOA School District
123Board of Directors probably recognizes April as the month of military child honoring the strength resilience and contributions of military children within our schools Community na Nation adopted this 27th day of March 2025 thank you so much great job it is an honor to recognize um the military children in our community thank you so much um for the amazing sacrifices that they make and for the strengths that they bring to our Learning Community um we're so grateful is there a motion I would move to approve or to adopt the resolution 20254 recognizing April of 2025 as the month of the military child it's been moved and seconded to adopt resolution 2025-the all those in favor I all those opposed motion carries you know it was really uh special that b program and activity in the might
124be something to consider for next year to include something special for the honoring the students um there's plans too I should look at [Laughter] you we're looking at it uh next item under new business is approv first reading of policy 3205 this policy um is reverting back to a policy that we used to have in 2020 um and was some change from state guidance we did look at this policy at the workshop um any comments there a motion I move to approve policy 3205 for first reading second it's been moved and seconded to approve first reading of policy 3205 a title of that policy is sexual harassment of students prohibited Journey debate hearing none all those in favor I all those opposed motion carries um the next item under new business is first reading of
125policy 511 again again this is um a reverting back to a policy that we had gotten rid of from 2022 and we did have an opportunity to look at this policy also at the workshop the 11 second been moved and seconded to approve first reading of policy 511 which is titled sexual harassment of District staff prohibited any debate but um both of these I think would be great topics to summarize and information go got just to let them know that we've done this and remind them this circumstances be good to let everybody be reminded what is with all those in favor I all those opposed MO curies and jumping into uh the last item on new business which is um the cille St District's proposed addition to wasa's legislative positions and I'll turn it over
126to you director Marne to speak on yeah this uh position comes from we've had every year we go to our open Den walk through we always here that they can't take students until they're 16 they've been two bills bills have been our representative Shavers has introduced bills to try and get that lowered and they have not progressed and um this is just an attempt to get a little more support from for instance our the Washington School director's Association our Advocates can't really advocate for something if the Wasa hasn't taken a position of so this is how we do that we we submitted in April and then it goes through a process and there's a general assembly in September uh where um all the proposals submitted by all the districts are voted on and once it's
127uh approved then uh the next legislative session our Advocates can uh sign in for TR help aild so uh this is just a small step that we can take to try and try and help out our program here and around the state act it runs into some funding difficulties because it what it ends up doing is transferring funds from one pot to another nobody wants to take money away from one pot um but it's it's something that would be good for school for students so this this is just a small step through that it doesn't have to be fancy or anything so it's a statement while would have is I ask you a question so are you are you proposing here that we would ask them to to take a position to just remove the
128age limit or are you asking that we would allow students to enter that program anytime they're 16 I'm asking them to uh if there it says of of high school age and it's it's kind of non-specific in the legislative position leg the so anytime in high school the bill could be very specific so what it does it gives us the the ability to come in bill the bill says we're low to 15 we might so well you want lower to 14 this this just opens up any time in high school okay thanks and they actually the the one little bit of guidance we did was to not be too specific yeah well this was originally um listed in our consent agenda and one of the reasons I had possibly proposed having it pulled out to
129new business is because I just wanted to be really clear about what we're doing here you know this get approved and it's just there so I just wanted to move to approve the school the cille school district's proposal of an addition to wasda legislative position second it's been moved and seconded to approve the coup Bill School District's proposal to was addition proposal addition to wasa's legislative positions any debate really like this I mean there is funding more funding now available for kids that are at risk or kids under CC and the age thing is just kids in help programs all those in favor I I all those opposed motion carries um at this time in our agenda we're going to move to an executive session um for the purpose of discussing potential litigation with legal
130council as authorized under RCW do1100 um the executive session is is expected to last approximately 60 minutes and no action will be taken during this time our lawyer is here joining us this evening thank you Mr Andre and thank you all for joining us uh we will open the door at 60 minutes so if you do want to wait outside um to hear the adjournment you're welcome but I highly doubt it yeah e for e e e uh the po Bill School District meeting is adjourned thank you for joining