001right uh good evening like to call to order the coupel School District Board of Directors regular meeting for Thursday February 27 2025 please rise and join me in the flag salute I pledge allegiance thank you um as a reminder this meeting will be recorded and available on the district's YouTube channel and website is there a motion to adopt the agenda move to adopt the agenda as presented second it's been moved and seconded to adopt the agenda as presented all those in favor I all those osed motion carries um at this time we'll read the district land acknowledgement and the district Equity statement and to start us out I'll turn it over to director pra hoopville schools are located on the ancestral lands of the lower scet people for thousands of years co- Salish tribes have
002stewarded these lands waterways plants and animals we pay respect to the elders past present and emerging for they hold the memories traditions and culture of their people across the nation cille schools are committed to educating students staff and the community about this long history as we honor and acknowledge the continued presence of the swinish Indian tribal community and all other indigenous peoples thank you and I'll turn it over to director Sherman the coupville school district is unequivocally committed to providing safe Equitable and inclusive working and learning community for all whether about race religion language immigration status culture sexual orientation gender identity class ability or combination of these all students deserve to be respected for who they are and acknowledge for the strengths they bring to our Learning Community thank you next item is approval of
003the consent agenda is there any item a board member wishes to remove from the consent agenda hearing none as for a motion I move that we approve the consent it's been moved and seconded to approve the consent agenda all those in favor I all those opposed motion carries at this time we'll move on to public comment Dr the [Music] sheet okay no signups for public comment uh this evening uh moving us into the next item on the agenda which is which is reports and communication and we'll start out with our learning Spotlight and I'll turn it over to superintendent Leatherwood right I'd like to welcome up Grace Castle who's GNA come up she's a second grade teacher at the elementary school and she's going to do the learning Spotlight for today hello everyone I'm Grace
004Castle lewood just said and um this is my second year being the drama club adviser at coupville elementary school right now it is a program that allows fourth and fifth graders to put on a production last year we put on uh Matilda the Musical Jr and this year we're very excited to step again into the world of Royal doll and do um James and the Giant Peach Jr and I have a little video I have some interviews of some of my actors that they wanted to say why they joined drama club [Music] so come with me to see something strange and fold hi my name is saraphina and my roles in the giant giant and Jame James and the dragon Peach is New Yorkers zoit crowd and ladies Garden gild the reason why I decided
005to be in the play is because I always wanted to act or be a part of a play like my sisters did what are you most excited for probably the ending to see how everyone did and play hi I'm Greta and I'm B punme and the seagull in the play James and the Giant Peach I wanted to be in drama because you can be anything that you're assigned and um it's really fun hi my name is junifer and I am playing um Spiker the RO of Spiker in James and the Giant Peach and one thing I really like about um doing drama for cville schools is that like the excitement of getting to go on stage in that like Rush of adrenaline when you get on there and kind of you kind get to take
006a break from being yourself all the time I get to be really mean I don't normally do that but it's it's really fun so my name is Avery and I'm playing the lad Lord and James and the Giant Peach what I like about drama is that I get to sing and which sing is like one of my favorite things to do and I don't really get a chance to sing in front of people a lot and so that's one of the things I like about it but I also like getting to have spend some time other spend some time with my friends and Ne all the new people who are in different grades hi my name is St and I am drama club I am playing as shark um New Yorker and passing man my
007my favorite things about drama is it's fun and you get to be a friend of everybody and it's seeing friends and it's cool um I'm Zora and uh I am zo crowd ladies Garden Guild and New Yorkers and I really like drama because um I love being with my friends and being on stage and making people happy by performing hi I'm Audrey and I'm playing ladybug in the drama club I like um drama club because all the people in there are nice and it's just fun to be playing a role that maybe you like just playing a role and singing and it was just and it's just fun hi I'm Jocelyn and I'm grasshopper and one thing that I really like about drama club is that everybody can come together and make this whole um
008dream and how everybody can make things seem real even though they're not my name is Hayden Ms and I play James and James and the Giant Peach and my favorite thing about drum Club is the director and I love putting on shows for other people to see and enjoy I'm Cooper and I play Bobby Bobby cop wait no Billy bobby cop and James Giant Peach and I think drama is really important cuz it gives kids the chance to express themselves [Music] before so we have 54 students involved in drama club this year I was going to cap it at 50 but then I just didn't I couldn't say no to four kids that felt really awful um they're doing everything from the lights to building set pieces and props and acting and singing in the
009show and I um brought my student director Samantha Howard who is a middle schooler and it's her second year helping me out and she wanted to say a few words as well El so my name is samtha Howard as Castle mentioned and I really like doing theater and I heard that Miss Castle was putting on a production up until the junior last year so I decided to help out because my mom was helping with the music and my little brother was in the show and ever since I've started I've had a lot of fun in both Matilda and James and the Giant Peach and it's a really great learning opportunity and I get to learn how to direct choreograph sing and dance while putting on a great show with a phenomenal cast and I think
010it's a really great opportunity for the kids at the elementary school and I think moving forward it's going to help a lot of kids and I know everyone loves doing theater get opportunity to experience what they love doing and so I think it's a really great place to enjoy the theaters I'll just say real quick um I made all the students sign a a contract saying that they will be kind and supportive and so far they've done a really good job and so it's theater's always been a very safe place especially for students that don't always feel like they belong and I'm just so glad I can create that space so thank you guys I hope you can come see the show thank you do you have times for the show yet six um both
011of those days okay that's so cool yeah well thank you I helped Miss Gart co-direct drama club for two years and I know it is a lot of work and it's so emotionally draining but also so fulfilling like to see to see the kids grow from start to finish is so amazing to to accomplish so much so thank you for doing that and um and for going to 54 that's awesome any questions yeah thank you right and uh jumping to the next item on reports and communication V our Tech plan annual review so Mr Smith gets to come out from behind find the computer to the Podi good evening C School Board a lot of tech we have have to move around sorry um so tonight um I'll be presenting the annual Tech update for
0122425 school year um so our pillars are always managing um resources effectively um which will lead to ensuring that every student um can meet their educational goals again everything we do is to support our both our vision and Mission um within the tech department so here's a quick view of what we have in the cille school district for technology um shows all our iMacs uh Chromebooks um iPads our document cameras our telephones switches Wi-Fi access points servers firewalls as well as our security cameras um we have a lot of great devices in here that ensures the best education possible for our students so last year we had quite a few projects um one of the coolest ones we got to do was top one was the sped promethium board um technology Grant so we were
013able to complete that and provide prometheum boards in every single one of our sped classrooms um it was an um an awesome time to actually work on that Grant with our special services director get it through and get those into the classrooms and the teachers um and students just have been great using them and interacting with them so it's was really cool to be a part of that whole um Grant in that process of getting them in here um we also did our first cloud based Wi-Fi network which um puts us into a better realm when it comes to security features um it also expands us um from having a controller base or something that's on premise um with limited access we can expand um to anywhere right now it just causes uh we just
014have to pay for licenses for our devices um which will put any room in a Wi-Fi room so it's it's one of those features that we been pushing for for the past few years we finally got them in last year moving on we also did the Chromebooks for the class of 28 so every freshman gets a brand new Chromebook to get them through high school um and then yes so we'll be they got them they've been using them very well and getting ready for some testing coming up here soon uh we also did the um uh transfer form website which was blackboard at the time to final site we were able to get that done through um a quicker than normal process but um it was good because we got it before um Miss lewood
015came in as a new superintendent so very nice to have that up and running and then finally our biggest one was the full wired Network upgrade um that finished in August um we were down for three days we had our access hot points or um hotpots up to keep us still running and thriving but we were able to switch out all of our old archaic switches put new ones in there which has heightened security it has AI features which will be able to um fix situations that happen before I can even see them so um I get good analytics off of our new devices um and it's expandable so again we are pushing towards our Network to last the next 10 to 15 years or maybe longer um and our Network right now can actually
016handle um internet speeds that are faster than are actually produced um currently next SL please there's our 2025 projects so right now we are in the process of working with classlink to bring that in with um MFA which is multiactor authentication which provide more security when we log into our systems from any coupville school user um that staff students everybody who has a coule account it also integrates single sign on SSO which is a huge benefit for everybody except our especially our students um because they sign in with one password they get verified and then they have access to every single item that they need for Education from apps to programs um it's all integrated for that single sign on so they go to on is little portal page and they click on what they
017need to go to next um there's also going be helpful for staff we are trying to get rid of password ftig and I know all of us have it especially um some who has a lot of responsibilities through the through the district where you have multiple different places you go to every day and sign in with multiple different passwords so um very excited about that one we also are teaming up with school data Home Room integration to help assist with testing um our state testing as well as providing a dashboard to show where we're at our results and how to improve so um we just teamed up with them and both of those take about 60 to 90 days for them to come online so we're in that process right now um of course we
018have the class of 29 Chromebooks which will be done over um the summer uh we are looking at the CES Chromebook um refresh we've been unfortunately due to financial constraints we have been kind of pushing that project down the line so we are still looking at getting that done this summer um and then our final one is going to be the jdc iMac upgrade I'll be working with Don laa um down there to make sure that we get the equipment and we have everything that um they will need to continue on teaching down there next slide our an subscriptions um so these are our annual costs that we always get to do so Google for Education which um provides our Chromebook licensing um as well as all of our staff accounts and all the features
019that come under Google Slides sheets um Google meets everything it's all compassed into that licensing go guarding which is our web filtering our classroom management bully alert as well um as it also provides um safety features for students who um have any other type of self harm so it also provides that information with that bully alert um we have our mosul manager which runs all of our iMacs and iPads for remote um deployment so it's a just an easier way instead of me having to go to each machine we use mosul to uh be able to handle all of our upgrades um that way we also have ricado which is our security system and T-Mobile for all of our Hotspots for our students and staff who um have issues with their internet at home next
020slide here is a slide of kind of our purchases of what we've had up to date so far um and we're right around the $220,000 Mark um for the rest of the year so those last three projects will be using most of that money next one so our future Tech operation evaluations we always um take a look every year at our students first um so we evaluate what classroom requirements are as well as remove any barriers for our students um class link will help with those Tech barriers especially when it comes to that password fatigue or trying to remember what that password was now we have um that coming in it that will help relieve one of those barriers um we also look at classroom technology um we'll evaluate our classroom equipment repair and upgrade
021um as we go and then finally teacher software review um so we always look at our teaching software um whatever it may be they might we might have some stuff still that we are using um or not using but we still have it push to our computers which will slow them down like that so we just do a review every year um to verify that if we need it or if it's something we can definitely move past and then of course meet uh improve all of our software needs to meet teaching requirements as we bring on more systems we're definitely needing more um software support for those um especially as curriculum starts developing more into a online style where it's all remote by having hard books we're definitely going to be looking at that and
022being um a crucial part in ensuring that um our curriculum does stay up with the technology or a technology stays up with the curriculum next slide that is your annual Tech update any questions this is a little bit of a random one yes um when it comes to multiactor authentication are staff going to be needing to use their own personal devices for that no not with class link so um there is multiple different ways that um they can um authenticate um admins like myself I will use my device um just because of the security levels that I will have there um but we have a way you can do pictographs so you can choose several photos you can do it that way um you can do a numbering system so you'll pick um your set
023of numbers I can we can reset them at any time uh for students you'll have QR code so you can just type in your email address and then show your QR code and you're in so there's multiple different ways this is one of the only um systems out there that does not require to have a personal outside device to authenticate lot a lot of schools are using this are going to class link for that reason when you say this to yes yep so um most most times when they do the yeah so a lot of times what they do is they keep them in the classroom kind of like a lunch ID or or something like that so normally they keep them in the classrooms I've been talking with other districts and those students will
024usually keep those QR codes in the classroom for our younger students y same thing um like I said um we'll have multiple different ways we can do it um we can actually have even with the system having multiactor authentication you can also have multi ways to do it you can have a QR code and the pictograph and the numbers all for one account um so it's just a multiple way of doing it and we're GNA you know have the best way for our students just to clarify so the budget that you had to there that was go back that was your that was your the remainder of your Levy yeah the remainder of the Lev is about 220,000 from when we started um back in August okay gotcha yeah I just again want to say
025thank you to our community oh absolutely supporting that and allowing us to have great software to help serve our students education yes we would not be able to to achieve these outstanding outcomes first students without our community and the support of the lby there's no way we could do the job here there's no way yeah thank you how do we see your get a oh middle school middle school is a two-year refreshment from now so yeah so when we purchase them during the co years we still have two years left on this Chromebook so um we separated except for the high school high school is the unique one because every year the Freshman come in um but we we offset them um it was going to be a two-year then a three-year so every five
026years is when we're going to refresh um but with the elementary school we gapped it for a three-year this going to be a two year now for um if we refresh the summer for the elementary school before we have to refresh the Middle School the elementary school what are those all yeah so right now we are K2 iPads and then 35 Chromebooks um there has been discussions of pushing in um all Chromebooks put them in slowly just because a lot of things we are are are noticing especially when our second graders and third graders are kind of at that point where they start testing the the keyboard skills are just kind of lacking there to help them out when it comes to that State Testing because State Testing is done on Chromebooks um but again
027those are discussions we definitely will be um having um you know with the staff and everything at the elementary school and seeing how that would work especially those K2 grade levels oh that'll be next year y I refresh you buying new ones what yeah so we will we will retire the old ones we have a great buack program from several different places we can um depending on if how much they're looking at for those older Chromebooks um we also do the the uh Surplus sales as well depending on you know which one's going to uh be the greater good of of those two items and then yeah we buy brand new um and then they have changed a lot of the um Chromebooks out there for how long they last for automatic updates and that's
028what we have to in education that's what we have to look for is make sure we keep those automatic updates for State Testing and everything like that and when I first got here was about five years is how long a chomebook would last um now they're pushing them out to like eight to 10 years um where you can keep those in in in um in the schools unfortunate part is you got a lot of wear and tear after five years so it's just safer just to keep that fiveyear uh Benchmark of of replacing items because keyboards do kind of fall apart sometimes um especially when they a lot of kids are using them yep sometimes Keo just lose Keys every want in all to so how are we staff see uh so the staff um
029we did that in um chunks as well so next year we'll be doing um the admins as well as the secretarial staff so all office staff will be taken care of um in the 26 school year after that we do half of the um the teaching staff in 27 the other half will be in 28 and that's how we rotate it so um COA also gets that uh 26 upgrade it's that's very rapid every five years yeah it's every five years yeah so we like I said how we broke it up is to ensure that funding wise with our current Levy money would work all the way through because again we do have to split them which is unfortunately having a fiveyear cycle for the whole District um you're looking at do if not more
030it's it's it's it's getting more challenging especially now with the new tariffs um with the cost of Technology going up um we are definitely keeping a close eye on the market trends and and where we need to go and and when we purchase value stay high it all depends it depends on what model you have and how much is in there um so certain models usually pull a little bit more than others um we have like a set of lovas that went and then we also had a set of Dells that went um like two three years ago and we got more for the Dells than the than the lovas it all depends on what the market is looking for we usually approve so you'll see the list whenever it comes out to yeah yeah
031that all comes through and then um yeah once we retire those items same thing with our Max um once we retirement it does go through that whole process or are we on Labs we have one lab attitude um so we yes we we we refreshed the um ourway lab is what it formally was called when you were here um so we replac the upstairs lab two years ago now so it's still three years um out we did that during the co time frame so we knew that we're going to bring be bringing back that lab um so there's 207 28 including the teacher station so 27 um IMX up there that one yeah so it's sh by yearbook um robotics goes in there and um we also have digital photography and film I think is
032what the new classes is called I hope I got it right um and I know they're using them all um alot is all still with the um the I forget what we called the Perkins Grant funded iMac those are still running very strong um right now and so M yeah Mr Y and yes and and those were the um 24 that were purchased with that Perkins Grant um and Mr Kelly's um definitely using them really well question thank you so much appreciate it thank you again again I like to thank the community for the levy and all the support because without you we canot do anything when it comes to this technology piece thank you again thank you next item on reports and communication is our language access plan review with Miss Ariana buard all
033right I'll let we'll have a second to do the transfer there um but I'll start by saying so my title here in the district is social word coordinator my part of that is the language access coordinator as well so tonight I'm speaking on the language access plan um which comes from us from the Civil Rights Act which specifically says that we need to be sure that as a ferally federally funded agency that we're providing equ Equitable access in language to anyone who is considered limited English proficient um which I'm now on oh sorry I did skip a little bit without my slide so I'll go back and say if we can go to slide two okay sorry ring here all right perfect so let me go back and talk about how it fits in the
034Strategic plan uh very solidly under connecting with family and Community I think it's pretty clear that if we can't communicate with our families and Community we cannot connect with them um I also feel like it goes pretty well under promoting student wellbeing if we can't connect with our families we don't really know how our students are doing all the way around we can get the classroom we don't know how they're doing at home we don't know how they're talking about or feeling about school at home or how home from school so two pillars for this one next slide please all right so I mentioned at the title six of the Civil Rights Act we need to be sure we're providing meaningful access to limited English Prof individuals which is defined as people who have limited
035ability to read write speak or understand English so we need to be really sure that when we're looking at our plan we're covering all four areas next slide so title six as it applies to language access title six prohibits discrimination for any reason including language uh we need to make sure we're providing assistance in Translation and interpretation and we need to do that at no cost to our families next slide what this looks like in practice for us is um all federally funded agencies need to develop and Implement a poli policy around language access which we have 4218 we also need to train our staff on what the policy says and how to use it we need to monitor the program ongoing um kind of on a yearly basis but really we're doing it all
036the time and this year for the first time I use the ospi language Access program self assessment tool which is super helpful when I went through it it really helps break down what's going well prove on and gives us a good path for the future and the last piece of that is translating vital written materials in languages that we frequently encounter which here in couille is Spanish so we do have other languages Spanish would be the only one we consider as frequently encountered and so any time we're sending out vital materials to our family community it needs to really be going out in English and Spanish as well next slide please okay so this is how we do that or how we strive to do that um so we have four ways that we meet
037language access requirements the first one being staff we have a good number of Spanish speaking staff these days not as many as we'd love but a good number a special thank you to Bridget Littlefield and Annie deposit they're wonderful they do a ton of interpretation when they're needed translation as well they're very versatile individuals and that having a staff member is super helpful sometimes you just need a real person I will say on this one that um we're really trying to be respectful of their time they have full-time jobs they're not interpreters for the district so we only use them when we feel like one of these other options isn't going to meet the need in a in a acceptable way so the other options we have now are certified languages International which is kind
038of um referred to more commonly as the language line we've had this one for years in the district previously it literally was a language line so you would call in and you could talk to someone on the phone with an interpreter on the line or you could get interpreter on the line and pass the phone back and forth on speaker phone which worked it was clunky but uh this year we've been really fortunate that they have upgraded to having on demand virtual interpreters so you can pull up a person and have that person there within 30 seconds and they're very good so we've used that many times now the language exchange is another interpretation agency that we use we use this one in different circumstances um so certified languages would be if we don't have
039enough heads up or someone just walks in and we need to be sure we can talk to them the language exchange is used when we have prior notice when we're having a conversation that's more academically um intense we need to have some uh pre pre-planning or someone who's really well trained in academic language in other languages so this one takes about two days notice as I said we schedule with them um and then we can send information back and forth for so for special education meetings that might be the IEP to them and having them look over it so that they have it in front of them and are prepared for whatever complicated language we might be using uh we also use it for parent teacher conferences pretty frequently those tend to get a little
040bit more specific so we want to have someone who's really good that's what they do Google translate um is also very versatile it's become a pretty fantastic tool I know in the past I myself have said Google translate screws things up and it's not going to get translation right and that's not true anymore at least from my experience it is you can still use it online where you just type in it'll translate you can copy paste use that in a text an email a short communication it's also now embedded in Google Docs so you can have an entire form or multiple Pages worth of text pick your language and translate it automatically and pretty much 98% of the time you're going to have a good document there if we're ever not sure or if we
041just need to make extra sure because it's really important we might ask one of our Spanish staff to look at that and let us know oh I did want to mention here and actually Le yod is here and I want to give her a shout out um she is fantastic at using the other part of Google translate where you can have the phone in front of you have someone speak in Spanish it'll translate to you in English and back and forth like that so we can communicate with our students for easy Chromebook requests and things like that very well all right next slide all right financing um so we've spent just over $3,000 to date on interpretation in our district so far this year most of this is direct uh interpretation itself a little bit
042was spent on technology in order to accommodate for the secondary fall conferences where they do more of the round robin style it doesn't work so well to just have the Chromebook we really needed a speaker that comes with a sound cancelling microphone so we have three of those now people were able to walk around with a chrome book and a speaker and it was very successful we had three families going at once and as soon as they were done we could pass it along to someone else so a little cost there otherwise and that's all interpretation so this is kind of specifically what that money went towards uh we did have a record-breaking fall conferences this year for interpretation 21 total a good chunk of the secondary which was definitely exciting you can see the
043breakdown of who did what how the different Services played a role there um so that of course is now done and you won't see any more cost for fall conferences special education meetings we have throughout the year so we've had some we will have more there'll be a little bit more cost there parent meetings or I should say parent phone calls as well and so this is something that's really important that if we're having frequent communication with our English speakers we're calling them because there's an issue or we want to give them some kudos for their kiddo um we need to do this for our Spanish or other language speakers as well so ongoing we'll probably have a little bit more happen there as well and then fin finally spring conferences which is coming up
044next Friday and those are always a smaller group of kids anyway they're a little bit more targeted and then this year it's been pretty neat to see at the elementary we've been able to PR what worked really well a Spanish speaking staff member uh carrying out other items of business for a conference so I I'm pretty sure that conferences spring conferences will be a very small cost for interpretation next all right so now talking through I was here last year about this time talking through our language access plan where we were then um talking about where we've come since then and I've broken this down into access interpretation and translation there's a lot of information on each one of these slides which I will not go into all of just the bolded ones um but
045if you do want to see more information about where we've come you can look at the board docs presentation and so for Access specifically as I mentioned we had a really great fall conferences we're very proud that we were able to do that and finally figure out how to accommodate the round robin style as secondly all of our Spanish speaking families have contacts with multiple staff so for a while there it kind of um just worked that things went through me and I would pass on or ask someone to call right now all of our Spanish speaking staff have at least two contacts and many of those families have contacts directly in the schools which really helps if they're calling to say hey I got a call from the nurse or my student won't be
046there or what was this thing about it makes a lot more sense for them just to contact the school so they all have that at this point and then School staff training at the start of the year it's not the first time we've had a training on language access but I would say it was the best time so far and we've been able to train this year on um what services we have how to use them when to use them and how to reach out to families on your own next slide please interpretation uh one of our biggest wins here has just been comfortability of Staff working with interpreters and this just took some time H we have to get used to what that's like both in working literally with an interpreter you have to
047be able to speak slow speak speak in small chunks make sure the family is with you and understanding and go back if you need to there's also a pie of using virtual interpreters that is different as well and kind of having a computer there is different than having a person even though there's a person and making sure that you know how to get that person in the meeting in the first place so a lot of practice a lot of Staff have used this now and I'd say we're definitely moving forward we've also used um non-spanish speaking interpreters so tool is one ASL interpreters we've used a few times um so that's also been pretty exciting I don't think I mentioned it yet but with the OnDemand video interpretation through the certified languages they ASL so
048that was a huge piece that we needed to fix from last year and we were able to do it um thanks to their update in programming and then finally progress um in Translation specifically we've increased our materials distributed in both English and Spanish I would say there's definitely more work to do which we'll talk about in a minute but some huge steps forward in newsletters and permission slips going home Communications going home remind uh thanks to the elementary school staff they let me know that's how we talk to our families can we figure out how to do that in in Spanish and yes we can with Google translate it actually is quite easy so we were able to train on that back in the fall and they've been using it very successfully next slide please
049all right and these are our goals places we still need to go and so the first one is actually a fairly easy fix that I didn't I didn't tune into until more recently that we need to make sure that we have I speak signs everywhere in the districts all the front offices where anytime a family might walk in they're in a few places but they're not everywhere so we need to sh that up um I speak signs with ones you've probably seen at the doctors that say in all different languages I speak whatever language and then below it it says in English what that language is so a family could come in they would just point to that's my language there the staff member would say oh okay Russian we'll pull up a Russian interpreter
050and it's ideally pretty seamless um increasing our formal staff training to include all departments so again learning through time we definitely want to include transportation district office next year and make sure that they know how to use these Services there's been some informal training just as we go with that but including them in the formal part would be preferred and then as I said we will always continue to have work in the translation Department um District forums we always have new ones we have updates we're going to continue to do that and make sure that the ones we have are done and then family Communications big strides made big strides to go right next slide and that's it do you have any questions right definitely I missed it how many l dividual that's a really
051good question I didn't put that in here I believe and I could be wrong but I believe we have about 46 students which I think boils down to I'm gonna say like 25 families don't quote me on that I could get you a better answer uh mostly Spanish but we also have four is a fair to goig um ASL and then I believe we have one that speaks Vietnamese although they also we don't always need to inter just uh one thing I found is that we have to be careful not to over interpret as well sometimes people are very successfully bilingual and English works just fine so do we get money no this is not one at least that I understand that we get anying for all right well thank you so much um we
052had a great walk through with you this month to and just appreciate your work with our students and you know you're not daytoday with the students but you provide such an amazing support so that they can continue their education so just appreciate you glad you're here thank you yeah all right and then jumping into administrator report I'll turn that over to superintendent Leatherwood right we're going to bring up Miss Mcall who's going to present um her midyear sip report for you all School Improvement plan yes hello well some time thank you can go through thanks oh back well sure we'll start on the quote okay um hello everyone at a recent erw we started with this quote um I've realized that at the top of the mountain there's another Mountain so we've been making a
053lot of progress and improvements within our systems and the building and just when we think we've like hit a good spot we look out and we're like oh there's one more thing that we can improve on or work on or create and make a new um so we're focusing on celebrating our wins but acknowledging that along the way we're continually improving what we're doing in systems we have in place so as a refresher thanks will this is the school Improvement plan for this year and every system that I've been a part of previously um it's really important that we remember that this is a living breathing document and that it's not something that we just do at the very beginning of the year put on the wall these are our goals and then forget about
054it so I think it's important that we're always reflecting and looking on what did we say we were going to do are we making any progress on that and and how are we doing in that so the first one was um on system so our pause promise that you've heard quite a bit of um but that's our positive behavior interventions and support our second one was on learning so that our student growth goals what our certificated teachers are doing part of their evaluation process which was a new mandate from the state this year to be implemented and the last goal was on culture so our attendance rates really focusing on our students um under the title and lap programs on how we can improve our attendance rate so tonight I'm going to talk uh mainly
055about the first and the third goal in the progress that we've made towards those so for systems there's our super awesome pause promise poster that's all around our school that um again I know you've heard some of these points before but our leadership students created this poster all on their own um graphic designed it and we got it printed so we're super excited about that but it really starts with um teacher instruction in the classroom so when we came back from winter break um our all of our staff members in the building really focused on driving in the points of the pause promise the expectations what we're looking for what does it mean to be polite responsible working with others what does it mean to be safe um again our leadership students made that poster
056we have a pause promise song that's phenomenal if you're ever at the elementary school or you know an elementary student please ask them the song song super adorable we now have monthly assemblies and of course um that's all of like the shiny positive part about it but we do have individual reteaching moments when needed so this is kind of what we're referring back to as a staff when a student is needing redirection we're going under one of those Umbrellas of what did you just do was that polite if not how can we do better next time um and as you're aware we have our district discipline team which we have now branched off to instead of bonly meetings at the district level we will have one meeting at the school site and then one meeting
057at the district level um so we've had one School site building thus far and our goals moving forward is to review student data on office referrals that's a new system that we put in and we're still refining it um but really focusing on what Behavior infractions are occurring what locations what grade level really trying to focus on the details so that we can be more prevented um as opposed to reactive targeting specific behavior proactively um and then supporting um all of our staffs but specifically our support staff and the individuals that are providing supervision some of the most unstructured time and probably the most important time to have those reteaching moments so with collaboration with our PTA a huge shout out to them they have funded a training for us that will take place next
058Friday it's called reimagining recess and I was was informed of this from a fellow principal within ESD 189 this is from the association of Washington Student leadership awsl and he said it just totally transformed his school building his cafeteria his recess so they're coming in and providing training for our supervision staff Brad Sherman has some of the captains Club athletes that come and help with recess on Wednesdays that will also attend and from what I understand I haven't been a part of it I'll join them but from what I understand half of the training is really structured on play based interactions with your peers how to play appropriately games that we can engage in with or without equipment and then the other half of the training is on that conflict resolution and how we can
059resolve conflicts preferably in that environment in the cafeteria or out at recess so that the issues that may be happening don't bleed into other areas in the learning environment so very excited about that I think it's a super cool opportunity for us and the fact that we can have high school students joining us is is even better that's an example of we had a slide deck put together that the teachers instructed students on when we came back from winter break of every single environment within our school building what does a successful P promise look like um so now that we have our assemblies this is what we go through every single time before we enter an assembly and then when we are in there we review here's what the expected behavior is so we have
060a chart just like this for every environment and there's a picture of our I think this was our very first assembly um I'm just so proud of of the staff for really really focusing and I hate to use the word training but training and supporting the students on what the expectations are um and they're just wildly successful they come in and they sit down and they're quiet and they're composed except for Mr gabeline had the idea to do the wave during I think Morgan were you there at that one I was like oh my goodness but other than that we have um controlled environment so this is our schoolwide assembly we have adopted monthly character traits I feel super fortunate and Echo Ariana Bridget Littlefield is our school counselor she's phenomenal not only does she
061translate with parents and students almost on the daily she provides social emotional learning curriculum called purposeful people to each and every single one of our classrooms embedded in that is a character trait every month so we've kind of Blended the model of as she's teaching in the classrooms every month we're going to really focus on that trait and focus on the students that are um really demonstrating that so as you can see we had gratitude empathy courage honesty and then this month is responsibility and it's really a shining highlight for all of our students um and then Nicole Bailey has revamped an old I think it was a display case in the hallway so that's now where all the certificates are hung for the students to see when they get recognized okay so for a
062dependance we kind of broke this into two parts and really this is just me being a part of a phenomenal team Ariana is like the right hand and does so much work with attendant behind the scenes so um the same with Miss Simpson Pilgrim um absolutely phenomenal registar and attendance secretary so between Miss Littlefield Ariana myself and Courtney we have kind of gotten to our endpoint of where we want to be in 2526 and then now we're backwards planning because we're not quite in compliance with what ooc OPI and rcws expect of us um but we'll get there but we also really value the process of educating our families and community so that it doesn't really come across as heavy-handed or punitive um so our goals for this year of course as some of you
063saw on our board visit Miss Littlefield has her hallway display of the attendance rates we've began to share information from OSI on what they are expecting from us as a school building with our families we have a parent advisory Council that meets monthly so at our last meeting I brought our board policy on attendance and osi's expectations and had them read it as a parent Community um and again Rockstar parents that over the weekend sent me revisions that what they would like to see in a family letter mailed off next year um because again they they read pretty negative um and in my experience that it doesn't really create Partnerships with families it kind of drifts us apart so how can we recreate this so that it's Bridging the Gap and not pushing families farther
064away um so we will continue to create familyfriendly language um this year we have attendance letters being mailed home to families with 80% with less than 80% attendance um and it's really just awareness we're just FYI this is where you're at in the school year providing resources if needed all while acknowledging this is the most horrendous flu season and balancing that out of we're not encouraging you to send your child to school if they are really ill um but moving forward maybe there's absences in the future that you can avoid taking since you have so many so far and then targeting sorry thanks well targeting uh spring conferences so we've kind of broken it down of families that have 10 or more excused absences are getting letters from teachers families that have seven or more
065unexcused absences are getting individual conferences with either myself Ariana or mfield and the teacher um and then our goal for 2526 is really that OSI alignment which is supported through our board policy um Courtney has already added the board policy on her email signature line just like continual gentle reminders so that when we do um phase into next year nothing comes across as a shock and then for me the cherry on top is collaborating with Ariana to implement a community engagement board I've been a part of those in other districts and they have the potential to be wildly successful and supportive if done correctly and now Mrs littlefield's positive attendance display so again really balancing that act of ins sealing the importance of attendance but framing it positively so that we're Bridging the Gap and
066not further drifting away and this was most recently at our erw we talked about um systems change and the five C's I wrote them down because I don't have them memorized but culture coherence commitment Clarity and confidence and what elements need to be fulfilled as a building as we continue this shift into just more compliance um with things like attendance but adapting to the new growth goals and requirements that are kind of being done to us and put on To Us by higher levels um and how we can come together as a team so I won't read it aloud but this was really powerful and resonated with our staff of coming together as a collective group for the betterment of us all any questions had a couple first thanks for all you're doing yeah of
067course on the culture the attendance rates is the title says title lab yes right now that was our our grand goal was to really focus on the students that are receiving title and lap Services we haven't got to that end yet right now we're just focusing on all students with less than 80% which I and I apologize I should have the number off the top of my head it it's not is really that bad like we're I I feel like we're sitting in a really good spot especially acknowledging I mean I look at the list and I'm like yep that kido's been sick for a long time yep they've been sick for a really long time so taking into consideration just the illnesses that people truly don't have control of um we don't have an
068extraordinary rate of absenteeism do you keep track of the reasons for absences Courtney does yeah okay and she I mean she probably knows every single student in family so she at an intimate level really knows the details of why so we take that into consideration too of being really delicate with the [Music] message well we also have been doing you know a lot of midyear review of goals and it is so important to to stop in the middle and do some reflection and to analyze where you are and I I appreciate you know the honesty of you know where we want to be and where we are we've been having that conversation amongst ourselves you know it we don't we don't have everything fixed but are we making progress up the mountain yes up are
069we going up the mountain so um I just appreciate your efforts and just vulnerability with where you are in the work it's important so questions you thank you all right jumping on to our business manager report turn it over to Mr gianello all right so here is our school board report for February uh the the pillar that this most significantly will always fall under is managing the resources effectively we will start with the enrollment report so this is as of February we're ending February here so these will have enrollment counts through February because count days earlier in the month and with this data you can see the trend lines where enrollment is up FTE are are higher than past years we are following the same trend line uh in February where we have sort of
070a downward tick why that is exactly but um that's what kind of happens on the different months maybe it is has something to do with sickness um but either way uh overall we're higher than what we budgeted to much higher than what we budgeted uh in January so we'll talk more about that as we move forward uh we'll go now into the financial report so now this is as of January 31st so the data we'll be looking at is revenues and expenditures through the end of January uh this slide it's nice much like the gauges on your car gives you some indicators where we're at in the year we're about 40% way way through the year we have some revenue and expenditure totals there but bottom left you can see the cash flow Trends as
071well as the fund balance Trends all uh higher than than last year it's the quick indicator uh so here is our budget status report for the general fund we did had some activity in terms of ins and outs of the general fund in January didn't plan this either with the tech Levy uh presentation but and it just happened to be by happen stance we transferred in from Tech Levy funds 210,000 into the general fund uh to support staff and costs related to um getting those educational tech devices uh in students hands so you can see that clearly there is the transfer in from One Fund uh also we transferred $50,000 out of general fund over to The Debt Service fund and that is for in preparation for the final payment of non- voted debt U
072but that's all reflected here uh on the screen and then you can see the ending fund balance as well right as we mentioned before uh cash flow cash flow the trend line at the top is where we're at we did have that upward tick in January the bottom line here with this slide is that we that in past years you can see the dotted line is without in fund loan transfers last year the only way we stayed above the the line in certain months and we're able to afford the expenditures was by doing those interfund loan transfers but right now you know following the trend line and and tracking this it doesn't and not anticipating needing to do any in fund loan transfers so that's some healthy news on this end uh the the upward
073tick that you see in January uh really has to do with what we talked what we saw on the first slide in enrollment we we're working off of budgeted revenues September through December through a portion M and then in January we adjust to the a actual average FTE and then we'll get a pment based on that all the way from January till August go ahead again uh fund balance on the fund balance side uh we're still not at that 6% board policy fund balance is the the takeaway here as well uh we are making some strides though compared to last year again staying above that negative line where we have to do interfund loan transfers um so that that is the good news again direct result of FTE being up do that uh this shows
074the effect in my mind of those uh student FTE because you can see the actual January revenue amount there that we have uh the 1.8 million of course part of that too keep in mind is that 210,000 that we transferred from CP Tech Levy into the general fund and we did it in January so if you go to the next slide it's part of why you're going to see uh you know this upward tick that doesn't look like it it follows the downward tick of past years large part of that is we transfer $210,000 from CP to general fund in January past year is probably in a different month but again it's also coupled with FTE being up this year as well so trending a little higher in January with revenues so now looking at
075the expenditure side uh expenditures are also up in January you can see the $1.6 million uh for 2425 as compared to no slightly less than other months so go ahead go to the next slide I think I think these are more visual that's why I'd like them you know we see that same tick up in uh in January so why why what's called cing that remember we did do the $50,000 transfer to Debt Service fund so that's a little bit different than past years and that's really the the majority of it we did have another situation that U explains sort of that upward tick in January uh the electric company no fault of our own just didn't get the Billings to us for November and December they all showed up in January um just I
076don't know snow delay they had a glitch but that that accounts for the other probably larger portion of expense expenses in in January those two items so here too uh we further explore our expenditures and we're breaking it down by the different expenditure types just talk about MX utility costs that kind of thing but this really shows again majority of the costs really are in salaries and benefits look at the big picture of our of our expenses also the slide added to it is that transfer at the top it's kind of showing that that that transfer general fund gives you a more visual representation of what we were just looking at uh breaks it out into percentages in a pie chart and really if you follow your eye around the bottom left hand side clockwise
077through the salaries and the benefits portion that takes up 86% of our expenses which are roll off but that's what we're in in the business of Staffing or in the people business students that we do so uh hated to so need people to do that slide uh just looking at our expenditures a little further we have payroll by month here and we'll note that it's actually a little less cost so when we're thinking back to our to expenditures and we were saying oh there's a spike well you know it's good to take a look in payroll and look at our expenditures there did that have something to do with it this shows that actually our was a lower payroll month in January go to the next slide you'll see a visual of that actually see
078we're we're actually a little lower on the payroll side of things uh there's several things that happened in January uh we had like four to five four for sure uh position of assignment changes on the certificated side um so a lot of Staffing assignment changes happened in January where we're closing out those old contracts um so there's a little bit of cost savings there it didn't drastically change too much because our sub costs are up so remember sub costs continue but there is a little tick down in my mind for a lot of those position assignment changes that occurred uh but then we catch up in February which we see next month uh because that's when we put some of those new people that build those positions on some contracts so but that kind of
079explains how this is down a little bit on the payroll expenses next slide talked about this a little bit this kind of jumps out at you this 337,000 when we're looking at our MX by month uh we talked about what's in in in there and that's that $50,000 transfer to Debt Service fund is what's occurring there as well as those electric company Le buildings from modalities and past [Music] Trends and this draws it out a little more you can really see that that big spike up so this is really the the difference in uh in the trend from past months to January is in amox or the transfer in the late Billings so next slide so overall though with the FTE up uh more revenues more expenses in January we do have a f fund
080balance we not looking at in fund loan transfers uh that being said when you look at the uh the unreserved fund balance that we have for the month it would last 10 days it'll pay our D daily average expenditures for 10 days is what that really equates to so still taking a close look at this and really having conversations around having a healthier fund balance snapshot of other funds the one I'll point out this time is you'll notice the beginning fund balance in The Debt Service fund then the ending fund balance in The Debt Service fund it highlights that's where that $50,000 went from general fund to Debt Service in January uh it's in preparation for that April I think it's April or May uh the payment it'll be the last payment of non- voted
081debt and that account be essentially no debt uh capital projects you'll note also we still have a high ending fund balance in there we talked about a lot of the projects wrapping up so uh we see some bills start coming in I'm sure for a lot of those projects still a healthy balance in there right now next slide uh here is that capital projects fund a closer look at it the main thing I was going to highlight here is there is a transfer out the 536 there's that $210,000 so you can see it here going out of capital projects talk about it it landed in the general fund in January next slide that's why we just looked at The Debt Service Fund in a little more detail called it out earlier but the is that
082$50,000 in that other Revenue financing sources that's that $50,000 that's coming out of general fund and you can see it Landing in the revenues here in the Deb service next it uh wrapping up here we're going back to enrollment you can see what we budgeted in enrollment for basic Ed CTE as well as sped DK open doors code uh throughout here and bottom line is we're we're up higher than budget so that's why we're bringing in some more revenues good things the world of student FTE next slide guess that's a little smaller than I I should have made it but that just turns what we were just looking at into numbers we just received this uh January apportionment since those ftes are up they adjust in January to the tune of for the overall for
083the entire year we'll get $463,000 roughly based on January apportionment it's on average student FTE so that could go down just a little bit even up a little bit as with the student average student fds come in but overall uh we're going to see a significant in increase in revenues from now to the end of the year um so you might think are we going to need a budget revision at least that's what my first thought was or still is and we still may but remember we did budget for capacity we budgeted $450,000 so here we have some capacity there there's still some projections right now with the projections it looks like we won't need a budget revision but it's pretty close you never know as we'll be looking at that and and talking about
084that did be budget up capacity or will we still need a budget revision we'll see and you may see some of these categories too we'll start talking about making budget transfers in order to put us have better data to look at for budgeting as well these up in future months SL speaking of budgeting uh that's what's underway we have we have the budget committee going on we've been s a lot of information this year we're going to use a new method or a new method here for coupville but it's really a standardized method that a lot of school districts use in budgeting to anticipate uh student F tees it's the cohort survival ratio method takes a lot of historical data into consideration looking at Trends and then uh produces some different calculations so there's actually
085several to choose from uh we've been talking about it analyzing it and we right now feel comfortable with the four-year unweighted average method so these are the numbers that we're going to start moving forward and budgeting with for next year is based on this which is overall as that first slide and now this last slide shows it's a higher budgeted number than kall has had in in several years but I still think this is pretty conservative one to move forward with but that's that's some good news we've got a solid uh student enrollment here and looking that way for the future so the next side are there any questions with having a lower student enrollment number by over compensating some of other enrollment like that and so this is an important piece of our general
086FTE projection but then also how we project those other programs that do impact our enrollment um will be an important part of our overall budget number um I appreciate reports and just continually improving on um it was helpful for me to go through these and to feel like that we actually have some tools to monitor to say you know we have some historical data to compare and um to see those trends like when those things are higher like when our M percentage is at 6% instead of four and you say wonder why it's like that and so those um those tools are great and I appreciate the report um I think you know we also do see a little bit of of change and impact from some of the previous year budget cuts you know
087we ended a little bit higher than we projected and all of those are you know because people gave up some things for for you know a healthier fund balance we still have a ways to go but I feel like we're making progress in that um and definitely that 10 days is a little bit scary when you see that number and I think as we discussed at Retreat there may be further conversations around our policy and around that 6% number and what that really interprets for how many days of cash you have on hand should an emergency arise like very important to us that our staff can get paid and that we have enough money to do that and so that conversation may come either from budget committee or from policy committee um further down the
088road about what that 6% actually means to you know having the money to make sure people can paid so good conversation to have I think times have changed a lot things are a lot different I think a lot of districts are looking at that as well at the time those were probably pretty average unbalanced percentages but I think a lot are relooking at that now too A lot has changed yeah agree thanks for the con work yeah really appreciating the reports yeah any other questions right thank you sir moving on to a superintendent report turn it over to miss Leatherwood right thank you we've we've had a lot happen in the month of February so um I narrowed it down um to a few things but really um some neat things that are happening not
089only in our district but in our community to support kids here in our district so um uh just tying it to our vision which is preparing every student for their future um there's many ways I could look at all of these things that happened just in the month of February and tie it to that very thing so I'm starting to see you know everything we're doing as a community and as a a district really tying to that vision of getting our students um prepared for their future and then also allowing every student to reach um his or her potential I didn't put on here um just the conversations that are happening around um Career Tech Ed and asking students you know what they want for their future to tie into what we're providing in the
090future but that conversation just happened the other night which I could have easily um put on these slides as well um we really are grounded in the pillars that we provide students I always say you know the bottom part of it our our finances are getting better and we're connecting with our families and community and that's the really that groundw so that up in the mountains just tie into to Cal elementary as well um we're empowering our students more and more we're promoting student and staff well-being and we're ensuring excellent instruction so I'm going to show just a few ways we did that this month so um one we had our district um High School District tournament we sponsored The District Tournament here in coupville um we had incredible staff just come out support our
091students and really support the work um around our district to ensure that we had a total of 10 games over the course of um that tournament and we had many people um step up to help support our coaches and our our athletic director I want to thank um Miss yamasaki for being um at those games it was you know really well attended and nice to see everybody there we even I'll I have pictures here of even our our elementary students bringing their signs to support those those games as they came here um what I like about this in particular is that we started our district tournaments with not just signs about supporting our students but welcoming the other teams with signs welcoming the other teams which is very very um nice and it's great to
092see that welcoming atmosphere from our our student student as well um we also um have a great opportunity coming up on March 12th we have um Seattle refined um with guard Swanson coming to our district to film um uh eat reel's impact on Washington we are the only school that is going for certification for eat re in Washington and we're very proud to have them going to our um middle school high school and they're going to be doing some filming of our um Food Service there and doing some um interviews of our staff and so that's very very exciting um and that's more to come on that um at the elementary school there's a couple things I want to highlight one hundreds day um coupville Elementary kicked off their hundred's day which is always super
093important um but they did in style and so um their Spirit day was titled dress like you are 100 years old and so I have a a couple pictures on what that looked looked like and it was pry amazing to see um the other thing is Pacific Science Center today came to visit and they had an Special Assembly focused on um shocking science and freezing fun I always called it the discrepant events that get kids excited about science and so I could see that just through what they did around um shocking science and freezing fund that there are going to be many scientists coming up from our elementary school and I have some pictures um to follow um a couple nights ago our school Foundation held their first Gala event um it was originally supposed
094to be at Gordon's and many of you know Gordon's um shut down closed unexpectedly um and Goldies um stepped up and um provided the opportunity for the event to be there it was a soldout event um 70 people attended the event and um many of the chefs from the area came and and um did the five course meal and dinner it was really well attended and I do know that um drum roll I don't know how much they made but it I I heard it was a successful event yeah yeah yes you're welcome and um and then just you know a big congratulations we have a student who is one of our swimmers um at the high school um Finn price and he competed at our state swim meet this past weekend did a great
095job even though you know the flu has gotten the best of many of us he's really been struggling with um uh not being well through this season and he still finished strong and and did a great job so here are some of the pictures to to follow up on those pieces so here's our seniors from both the boys and girls they did great in our District Tournament um it was a nailbiter to the end for the boys and um just a great group of kids who thought they always fight hard and do really well and I appreciate their support and and the community support for those District tournaments um here are our cheerleaders from the elementary school with their their signs I will I do have to say you know as they were um coming
096into the gym I asked a couple of them gosh you know I heard about something called a pause promise and they're like oh get over here they sang the entire thing to me and they were very proud so it was it was a great great uh experience for me to to see that um go ahead um this was the spirit day on the leftand side Miss Mcall and you you aged a little bit on the left hand side with a few of your counterparts on the hundred year old day and then on the right hand SES just from today's assembly um from the Pacific Science Center who were very grateful for coming and doing that assembly the it was for the entire school oh that's so cool wow and and this was the gala event
097very well tended like I said there was um room for 70 and there wasn't a a seat in the house not fill it was wonderful food great people and a great event fin there's Finn price and competing at the state swim meet um and he has his great his wonderful sweatshirt on that shows the year and um the Invitational on there which is really good I believe that's it any questions yeah I hesitate what's hundred's day for all the people out here who may not know that believe we had it for a former elementary teacher who did not teach primary but then when I became a principal hundreds day is the most important day of the year because kindergarteners learn how to count and when they get to 100 that's a big deal for for
098the school and so every Elementary throughout the nation when you get to 100's day there's some sort of celebration around being a to and learn to count to 100 so not as much in the upper grades but I will tell you we started doing things like well we're going to we're going to count by tens or by sevens and when do we get to that so it there's different things but for kindergarteners it's really an important day do you want to add to it I was Day School yeah it marks the hundredth day day of school thank you I didn't say that well I I had a flashback with a neighbor 100th night is a big deal there and that's the hund like before you graduate so after that you're single dig that's cool she
099do backwards one for senior year yeah yeah that would be kind of that would countown that would be great well thank you everyone's been so busy we can hear all of that tonight appreciate it all right and then we'll jump to board member reports and we'll start down at the end with director Sherman if you have anything I do not have a report okay mwine um yeah well I do have a little bit of legislative report uh actually to start I saw today a presentation from Dan steel heard losses he has a title but he's their lobbyist and he had some he had a PowerPoint presentation c a couple views in there that I thought haven't looked at it that way before I'm I'm G to send it tell me about five minutes tell you
100this minute to this minute I thought uh our community budget might be interesting to see how we look at what the funding so then he went into the not so good news it you know the U last week a Bill had to be out of its original committee before it was done tomorrow it has to be out of the Appropriations and um transportation Bill one of our big three the um um MX the Senate Bill still hanging in there with the 10% increase the house bill essentially gutted they're gonna Amendment they're going to pass that moves it down to from 20% which is about $200 down to5 so that bills effectively 5,000 the U special ed bill from the Senate uh still still moving the te multipliers um couple that thought might be of some
101interest to us the U they Paul has sponsor dual credit address du cred something near to his part of and the way I thought it might affect us there were grants hope in it like training heading to where you could get for the half so and then um one I'm not too familiar with but uh this another bill to allow 16 or 17 year olds to begin EMS or fire service we might do that um got the impression it was actually to go out it was like safety might be an issue letting a 16 year old go out our people but they're looking and then the um the 50% thing is still alive still it's like course it still has to go here the 50% thing it got lower from 55 to 50 and there's
102hang up might be the tradeoff was they would do away the impact first I thought was like the impact fees would get that's not what they're talking they're talking about some districts where have large develop tray off they would do away with there are some districts might so there still we're getting closer to oh it is the time of year if if we want to it's but if there's any was the policy we think needs to be written changed done away with have only about3 look at them if you think are you talking about the positions not the policies the positions both okay and probably way if there's something you think should look see it is how it is will be thank you director Pereira let's see committees uh we made a ton of progress
103on protocols um consent agenda today included a draft of at least a couple of aspects of our um the way that we conduct our board and just making sure that we have some kind of materials available to be able to pass down and have someity as we have board turnover and some clarity amongst ourselves so that if there's any questions about how things should be done maybe we'll have a reference um that work will obiously be continuing we've got a lot of other areas that our boarders that we need to make sure also is clear and as for the budget committee um JY will have plenty to say but we're looking at those reports and seeing a lot of good progress there think we have another meeting on the schedule coming up thank you well
104I wanted to just compliment a couple of the other committees we have a whole SM policies adop here tonight thanks to you we have an opportunity to talk all about all of these in our Workshop but I just really appreciate the things that's getting done and I also want to compliment our superintendent on the um budget committee that she's been convening about 30 people have been meeting every couple of weeks and getting a good Baseline of information about how schools are funded and what some of the challenges are that we have I know there a couple people here who have been at the meetings and I appreciate your attendance there um it is budget season I've been spend a lot of time listening to politicians at about the federal and the state level it was
105uh nobody wants hear me talk about this but um today the governor introduced his budget and I have to admire his courage to try to figure out how to get the budget in Balance once and then start fretch and I share that concern and so everybody here has already heard me about out about that but interesting information a lot of things happening and not a whole lot of fresh money coming from anywhere doesn't uh the other thing I just might want to comment is what J already commented on um I've got an athlete in my family and so I've been at all the district tournaments and activities and I've just been really proud of how the school represented itself the people who volunteer to do things and and how we came across I think I
106had a lot of people talking to me about how nice our school is how nice how people are and just made me really proud to be here thank you any questions for um let's see I had just a couple things um as some people may have seen that the US Department of Education sent a dear colleague letter um we received a reply from wasda regarding that letter um which is the professional organization that advises School directors um just stating that that letter doesn't hold the power of the law but that letter um is not caused to update our policies or procedures right now and that should be potentially an indicator though of future changes to come um so right now we're just holding steady and being about what we're about so it's been good um
107let's see we had a board retreat last Friday which was great I've seen a lot of you all over the last one um just thank you for the thoughtful conversations that went into that time so our Board calendar was approved in the consent agenda tonight mapping out our meetings for next year um and also as Allison mentioned our procedures which our protocols which will go into Pro procedures in board dos um you'll see a couple changes coming in there I guess the biggest one was we kind of just agreed that we wanted to extend the public comment time to 21 minutes so that allows for five people um and I think we would be willing to you know have a conversation beyond that if necessary but um that was part of what we looked at
108for protocols and then we're going to also change the way that do correspondence so correspondence typically has come every single email in board dos so that anyone can read it which is really not a requirement um and part of public comment is you know being able to talk about some of these things and have a conversation about um our expectations around just conduct and so our our correspondence is going to change so that everyone will know how many email we emails we receive as a whole and what the topics of those but we won't post all of those individually in board docs so if you have any questions about that always willing to discuss but that's um a couple changes that you'll see in the future um we had a walk through with student support
109services and with food service um just grateful for the professionalism of our staff and how you just continue to um serve students so well in such a supporting role so that they can have what they need to learn which is so important though just grateful for you guys and thank you for allowing us to literally walk through and see your space it as and your work it was great um we do have a board walkthrough coming up next month March 4th um for jdc and COA sure you uh keep that on your calendar um I also had the opportunity to be an observer on the CTE committee so those that will meet three times throughout the year and we met last week um there was a lot of great conversations we had Community representation from
110several businesses at that meeting um as well as current CTE teachers and people who are potentially interested in teaching CTE um the course application window closes on April 15th for new courses and so a lot of the conversation at the meeting was around what type of new courses would potentially need to get submitted um this year and so with CTE it's a bit of a slow process because you need to submit the program as in the combination of classes to a pathway you need to submit the classes for approval and then you can consider offering them so it takes a lot of forethought and planning into how we're going to build a CTE program so part of the conversation was you know that if the classes are approved then we can continue to dig into
111the work of what students want and what we can fund and what we can staff and then we have options to choose from as to where we want to go so um that was a lot of the conversation I thought it was really great you know that was from current CTE teachers and potential um new ones so it was good um also scet Valley College is offering a sort of as Miss Yami saki would say a come and try it day for juniors and senior students um where they can come to campus do a half day in the fire program and a half day in the nursing program which is exciting she's going to share more of that with the students um and there was just a lot of great conversations around CTE and a
112lot of movement and it was it was I thought a very great meeting so thank you so much I don't think I have anything else any I sorry okayy thank you that Stu yeah all right and then we'll jump into correspondence we did have one letter that was included in board dos we moving on to Old business we didn't have any but we have a sleo of new business so we'll just jump right in um you'll see one two three four five um policies up for first reading you want me to go through those individually those all we we had the conversation we had the conversation to opportunity to talk about those at our Workshop um and to dig into why we're offering them some of them are new to was or new to cville
113which includes the comprehensive early literacy plan um and the rest of them are updates of language I wouldn't mind a moment to comment on the one that is more related to board work yep but I think that I would make a motion to approve for first reading policies 2107 2190 2255 and 2421 i' second it's been moved and seconded to approve the first reading of policy 2107 2190 2255 and 2421 there any debates no I made the motion because like you said we have had these conversations um I'm really glad that they're here individually as new business and that we can look at them closely um but they are they're the business of education and they'll be really important look forward to seeing what they do for us it's been moved in second all those
114in favor I all those opposed motion carries all right and then jumping to item e which is approval of first reading of policy 1250 this is students on governing boards um this is an update of language to the current policy that we have um and this is a discretionary wasda policy and our board has been talking for quite some time about having a stud a student board rep um we've been really considering our current processes and how we might want to potentially change that going forward we really want it to be meaningful and we really feel like student voice is Meaningful um and so we did talk about this policy during the workshop um this policy does have changes regarding the number of student board reps that we'll have and a lot of the language
115changes really come in the procedure so any other approve second it's been moved moved and seconded to approve first reading of policy 1250 students on governing boards there any debate very excited to be moving back towards student Representatives on our board and specifically having a really good um intent behind them really knowing that it's going to be a meaningful call so well we discussed working on the procedure as part of the PO yeah come back alongside second reading maybe yeah um and part of the things that we're looking at you know like students having an advisory vote during board meetings um we're looking at changing the time frames of applications so students would begin applying for the board rep at the end of the year to begin as a student rep in the beginning of
116the school year so then they would serve the school year um we're looking at having two students potentially this is a again up for discussion but potentially like a Junior and senior so that you have someone and they're serving two-year terms on the board so then you have a little bit of overlap and support for the new student coming on and then another student who can give some guidance we'd love to talk about if there's opportunities to give credits for for this work for um our students and there's just a lot of conversation to be had but I'm excited about it so yeah you can tell you know one more thing on that I think that in addition to the uh language that we had from was that consider I think almost all of us
117have had a chance to see students in action at one of our conferences and G gain some good information about yeah happen in school so a lot of this reflects what great um it's any other debate it's been moved and seconded all those in favor I I all those opposed motion carries awesome and then moving on to item F which is approved the extension of the superintendent contact contract cont um so superintendent leatherwood's current contract is for three years it runs from Jan July of 2024 through June of 2027 So based on our current contract January is the time for midyear valuation so we push that back um to February and this is also the time where we determine whether or not to extend her contract or to allow the current one to expire um
118I would just like to say that you know we did the midye evaluation last week and that went really well we spent time revisiting goals um and that were set at the beginning of the year and we dis discussed your performance against the Washington State or Washington standards based superintendent framework and this year the focus was on standard one which is Mission Vision and core values also standard three which is curriculum instruction and assessment and also standard seven which is operations and management and we're super pleased with your progress towards your goals um and we're really grateful for your hard work ethic and your commitment to education and the well-being of our students so means a lot so here you go I'm ready I'm doing this I would move to approve the superintendent's contract for
119an additional year going through June of 2028 yes second it's been moved and seconded to approve the extension of the superintendent contract going through June of [Music] 2028 any debate thank you so much Shannon the the midyear review just really confirmed everything that we were hoping for a leadership team all right moved and seconded all those in favor I I all those opposed motion carries next item is approval of the 2025 2026 school year calendar and I'll turn that over to superintendent Leatherwood all right so we had our um calendar committee that met a couple times and um I there's a few people in the room that are on that committee and uh we look at some different choices to put forth um this is a year in which the I always say the the
120winter break sometimes is the the big issue or the big um debate but it really is a straight two week so there wasn't a lot other than um suggestions around um moving uh conferences to be over the week of Halloween um also aligning with uh neighboring School District um spring break so that we are in alignment with um neighboring school districts and then also you know just the conversation around snow days and what that would look like um ultimately um the we put it out to vote from each of our um units and came back with um pretty um it wasn't like overwhelmingly you know one calendar over over another and calendar B and calendar C came up to the top but ultimately calendar C with um that that most staff members would would like
121to see next year which would put um conferences um over uh Halloween it would be pretty similar to this year's calendar um start date with with one day um our last day of school with one within one day um but it would also take the May um uh makeup day and move it um around the Memorial Day weekend um on that Tuesday which tends to be um better for um staff being out than a Friday so they took the consideration some of this um uh when staff tend to call out or not and our our sub some sub overages and things like that so um those were the considerations um the calendar and we also had the opportunity to look at this at workshop and discuss it and so it's been fleshed out so appreciate
122that take a motion I move we approve the 25 26 school year calendar been moved and seconded to approve the 2025 2026 school year calendar as presented any debate just the comment to put on the to-do list to make sure that our U graduation dates don't align since our calendar stent app app that yeah all right it's been moved and seconded all those in favor I I all those opposed motion curies all right and then we'll jump to item H which is adoption of resolution 20252 which is recognizing March 2025 as women's history month and that over to superintendent Le right it is my pleasure to introduce Karen coek who will be reading our women History Month resolution today um Karen served as interim superintendent here in coupville school district and brings with her a
123wealth of experience in educational leadership her career includes serving as superintendent in Granite Falls from 2008 to 11 and Aberdine School District from 1993 to 2001 where she received the OSI uh Christa MC Alie superintendent of the Year award um Karen was one of the first educational leaders to reach out and welcome me when I became and my tenure as as superintendent here in hoopville her mentorship and support exemplifies the kind of collaboration and Leadership we're celebrating during women's History Month throughout her career Karen has focused on instructional leadership teacher development and creating strategic plans that emphasize teaching and learning um her values that continue to guide our district today um please join me in welcoming Karen coek as she presents resolution 202-02 recognizing March 2025 as women women's History Month in in the cville
124school district it sound kind of important there and um in this community I'm not a for at all I am wife but she's Grandma I used to think I was important but that's where I am right now so anybody sees me and they say I think I recognize you I think maybe I am but it's because I'm the gr I'm not any of those things anymore but thank you for asking so this is resolution 20 recognizing March is women's History Month whereas women's history month is celebrated annually in March to honor women's contributions in American history and contemporary society and whereas women of every race ethnicity and soci economic background have made historic contributions to the growth and strength of our local communities Washington State and the United States in countless recorded and unrecorded ways
125and whereas women have played and continue to play a critical economic cultural and social role in every sphere of Life by constituting a significant portion of the labor force working in and outside of the home and whereas women have played a unique role throughout our nation's history by providing the majority of the nation's early childhood education and volunteer labor labor force and were particularly important in the establishment of early charitable humanitarian and cultural institutions and whereas women have been leaders in securing their own rights of suffrage and equal opportunity and also in the Abolitionist Movement the imim EXC me the Emancipation movement labor movement civil rights movements and other movements creating more fair and just Society for all and where despite these contributions the role of women in history has been consistently overlooked and undervalued
126in literature education and culture and whereas the the coupville school district is committed to educational equity and inclusion and recognizes the importance of providing curriculum and education experiences that reflect the contributions of all people including women and whereas the school cville school district acknowledges the importance of modeling for all students the value of learning about and respecting Douger histories and perspectives now therefore let it be resolved that the coup bille School District board of directors hereby proclaims March 2025 as women's History Month in the coupville school district and be it further resolved that the coupville School District Board of Directors encourages all schools to commemorate this occasion with appropriate instructional activities and programs that emphasize the historic cultural and educational contributions of women and to provide opportunities for staff and students to gain greater awareness
127and knowledge women's historic and contemporary achievements and adopted by the board of directors of the coupville school district number 204 Island County Washington at the regular board meeting thereof held on February 27th 2025 thank you thank you Karen well it it is an honor to ad this resolution I just look around this room and think about all the people who presented tonight things made me very bro I'm sorry um and we have a lot of really great women in our school district and um so I'm just grateful for each of you thank you I'd be super proud to move to adopt resolution 20252 and recognize March as History Month i' be super proud to second I think well it's been proudly moved and seconded to adopt resolution 2025-the all those in favor I I all
128those opposed motion carries and our last resolution is adoption of resolution 20253 parent teacher conference waiver days I it would so our parent teacher conference days is another um waiver that we can ask um from the state of Washington to do that um we look at a three-year cycle L and that is up this year and we put a survey out to staff there's different waiver days that we can go for um and it was a close um I would say it was very close between additional professional development days versus um parent teacher conference days but it but looking at what we've done with parent teacher conference days we felt strongly to continue with that same waiver um and so this is resolution 20 25-0 03 whereas the State Board of Education permits a waiver
129from the basic education 180 Day School um school day requirement in order to convert school days divided half for regular instruction and half for parent student uh conferences and today used exclusively for parent teacher conferences without regular classroom instruction and do I not do the read at all okay this is the same one that that you read three years ago if on the board um but we would like to adopt that as well I move that we adopt resolution parent second it's been moved and seconded to adopt resolution 2025 d03 parent teacher conference waiver days any debate yeah and this just allows us those full days versus the half days of of conference time which in talking about staff was meaningful and helpful so I'm happy to apply for the waiver to allow that time
130I mean conferences has such a value to um that parent and Community you know connection with their students education so yeah it's great it's been moved in seconded all those in favor I all those opposed motion carries we are adjourned thank you so much