001uh good evening I'd like to call to order the coupville School District Board of Directors regular meeting for Thursday January 30th 2025 please rise and join me in the flag salute I pledge Alle um as a reminder this meeting will be recorded and available on the district's YouTube channel and website is there a motion to adopt the agenda I move to adopt the agenda as presented Che it's been moved and seconded to adopt the agenda as presented all those in favor I all those opposed motion carries um at this time we'd like to read the district land acknowledgement and the district Equity statement and director Sherman is going to read uh the land acknowledgement and director prayer is going to read our Equity statement after that gille schools are located on the ancestral lands of
002the lower scet people for thousands of years Coast Coast Salish tribes have stewarded these lands waterways plants and animals we pay respect to the elders past present and emerging where they hold the memories traditions and culture of their people across the nation fville schools are committed to educating students staff and the community about this long history as we honor and acknowledge the continued presence of the swinish Indian tribal community and all other indigenous peoples thank you the copeville school district is unequivocally committed to providing a safe Equitable and inclusive working and learning community for all whether about race religion language immigration status culture sexual orientation gender identity class ability or a combination of these all students deserve to be respected for who they are and acknowledged for the strengths they bring to our Learning Community
003thank you uh next item on the agenda agenda is approval of the consent agenda is there any item that a board member wishes to remove from the consent agenda any none I'll ask for a motion I move that we approve the consent agenda second it's been moved and seconded to approve the consent agenda all those in favor I all those opposed motion carries uh next item on the agenda is public comment um the public comment sheet is on the podium if anyone didn't have an opportunity to sign up for it is there anyone that missed that okay Morgan that might not be the next thing on the agend am I wrong sorry we jumped ahead okay thanks for catching that um recognitions first and then public comment after that so um you want to do
004that um so all of our Schoolboard members um it is a a Schoolboard appreciation month and in front of you there are um many things from our different schools starting with um our TK all the way up through our fifth grade at the elementary who signed um thank yous to all of you and the work that you do um we also have a a leadership book that's in front of you where all of our leaders throughout our district um K through 12 find those um as well as the leaders in the building to support the leadership um groups um we also in the agenda attached a letter of thank you from a member of the community and then our cesa out in the hallway has given you a a large spread of treat and sweets
005and to go boxes for you as well as you um as you leave today but um bigger than that um just is around I pushed this out to staff and I pushed it out to administrators um well I pushed it out to administrators and administrators put it out to staff and I will tell you it was overwhelmingly um everybody feels the support and um really we know this is a a job where you um spend many hours supporting our schools and we want thank you thank you very much we also um on the the next set of um the agenda we in our um Communications received a um a certificate of achievement for our transportation department and um the Washington State Patrol does um inspections on our buses um they also do random in inspections
006when we don't know they're going to come and they pull buses and inspect them for um quite a few different um items and it's it's a many times there's there's small things that have to be adjusted and um overwhelmingly um they were very appreciative of how our transportation department takes care of their buses um how they ensure that students come to and from school safe and so um they sent us a certificate of achievement presented to the coupville School District transportation department for outstanding um Washington State Patrol school bus um inspections for the winter and summer of 2324 and so um we presented that um to Rob who's the supervisor in there and we wanted to make sure they're recog thank you so much okay now we'll get to public comment as I mentioned before
007the sheet is on the podium if you didn't get a chance to sign up anyone want to do that gra that um just as a reminder the total time for public comment period is 15 minutes each speaker has a maximum of three minutes public comment period is an opportunity for the board to listen to individuals on educational issues how however the public comment period is not a time for dialogue between the board and the public the board will not respond to statements questions or challenges made during public comment period and there will be no back and forth dialogue please know that the board silence is neutral it is neither a signal of agreement or disagreement with the speaker's remark although the board will not engage in dialogue the board chair may ask the speaker a
008clarifying question or it's possible that a school staff may contact the speaker to follow up on on an issue later and finally please remember that your words have an impact and that you are legally responsible for them we ask you to help us model for our students what a respectful and inclusive community looks and sounds like we have three people signed up for public comment uh the first one is Samantha Peterson is that right thanks and just uh as a reminder please use the microphone so that our streaming audience can hear you thanks okay only um um I want to thank and recognize the board I understand this is a job you do with a great compassion and care for the community um and I respect all of you I respect our schools um absolutely
009um unfortunately though I'm here today to express um the concern that my son um who's an eighth grader here at the middle school um has raised to me about um kind of the devolving culture that he's been experiencing at the at the middle school um myself I've experienced it in trying to reach out and get clarification um from administration at the school as well um as a prior military family we absolutely understand that we're in a time of transition we know them well we know they're really really hard um but I also know that it is the job of parents in the community to ensure that we provide children the most um who are vulnerable um the most trustworthy and compassionate environments um to navigate transitions in and um prior to the recent administrative changes
010at the school I I need you to know that my my son for the last three years has come home light um he loved school he thrived daily um he enjoyed the incredible freedoms that exist here in this um school system um it we experienced a positive trusting and communicative relationship with the administration in particular um we've seen a lot of school systems a lot of big industrialized systems and we are so thankful for the way that c bu still exists um slightly differently in a great way um kids can be kids here uh they can be silly they're rambunctious for sure we know that um but zero times in the last three years did my son ever come home describing the interactions that he had daily with Administration or staff members that felt harsh
011condemning or outright to just steal the joy um that he had daily and that's joy that as a parent of a teenager in this day and age I I try to protect that's precious Joy um prior to the change my son would often ask um challenging questions and he was met with level-headed answers that empowered him to grow and character he was able to feel empowered enough to just simply ask and be met with calmness um my son now comes home and describes an environment where he and his friends are scolded daily for things like like clapping walking or standing without permission um at lunch in other areas he's been yelled at um or witnessed um yelling at other students regularly and that is now the environment that he literally describes daily um he goes
012to school daily now expecting to get in trouble for simply being 13 um for breaking new rules and guidelines that he can't keep up with and I haven't seen um he feels targeted and miserable and he no longer feels safe asking any questions about why things are changing why are they happening help me understand this help guide me through this that is not what he feels able to do anymore um he simply shows up daily trying to survive um his day lacking the joy and freedom that he previous previously experienced as a parent um I hope the school board is aware that your publication to students not sent home to parents um a few weeks ago in included an assembly day where the students were going to be led into um a room and mass
013adopt and sign which gives consent um a new bullying harassment intimidation form wet signatures um I had called my son at Express for weeks how he was feeling uncomfortable he didn't understand what this was but he was being assured he was going to be forced to sign it and as a parent I just couldn't believe that that's not kill's way I've never experienced that before and uh the morning of the supposed assembly I called the school um because I had not seen this document been produced that my son was to sign and I in fact um confirmed with the school that they had not seen the document either that it could not it was not even off the printer yet no school counselor anybody had seen it except for the administration and yet they were
014going to give it to the students to sign that day um I had a conversation on the phone um and acknowledged that the document was not ready but the students were going to side in any way and questioning why as a parent I would ever question essentially why I was questioning um proactive measures to prevent bullying harassment intimidation and let me be clear that's not my problem the problem was that my my minor student my son at 13 knows he's not to sign things without parental consent and yet that is what he was being told to do and that is what I was assured was going to happen um I did uh question whether or not they were going to be required to sign it and I was met with a response saying they would
015be quote educated educated educated if they did not sign it until hopefully they would sign it and I don't know how to describe how unsettling that feeling feels as a parent if my son is not required to actually sign something I'm questioning why why the parameters are we're going to re-educate until they decide to change their mind I am all for implementing safe policies but I I am also all for individuality and with clear communication home parents um I just really implore this school board to consider the morale of the students and what they're experiencing in their transition they might be grieving the loss of relationships close relationships that they've held for years I ask that the school board if they feel employed to and the new Administration take the time to get to know
016students individually and their families because these are these are good kids and they have good hearts and they have good intentions that's all that they want to do and this is the environment where they learn to do so we need to be able to do that in a safe and healthy way for all students I ask that you consider um if if in fact um the way that we're going about all of this change this rapid change at the middle and high school that my student is describing I asked if we have first earned the right from the students to gain their trust um if we have in fact demonstrated the kindness gentleness patience and compassion that I ask my student to show up to school with every single day that's all I have thank
017you so much next speaker on the signup sheet is um from cea h a little lighter note um we're just here from CA my name is Jennifer Mustafa Venus Saab I am the co-president of CA we're just here because it's School Board appreciation month and we want to recognize the countless hours that um you dedicate to to ensuring that our schools continue to thrive and involve even in these challenging times your unwavering support and passion for Education are TR truly appreciated um thank you again for your dedication to in our schools and we just have a little um a little gift for each of you thank you so much thank you thank you thank you uh next person on the signup sheet for public comment is Luke Howard thank you hi my name is Luke
018Howard I'm a parent of a student at Phil Elementary I'm just going to read uh I love our school and our district and I I truly do um but I am deeply concerned about President Trump's uh executive order from yesterday entitled ending r IAL indoctrination in K through 12 schools our schools have a diverse student population that no doubt includes clear transgender and gender non-conforming students even if the school is unaware of them they are here adhering to the guidelines of this executive order uh would grievously harm these students betraying the trust of them and their families alike teachers likewise cannot function and teach our kids properly if they are amstrong by these new orders I ask that you please release a statement rejecting this executive order and publicly reaffirming our school district's commitment to
019celebrating protecting and respecting all students and their identities it is it is critical that you resist this attack on students and teachers civil rights human rights and First Amendment rights it is also critical that those students give clear action that those statements give clear action items on what you plan to do when faced with these new attacks and to lean back too heavily on uh vague concepts of a safe environment for all students we need uh clear um action items of what you plan to do given the urgency of the matter I also ask that you skip the second reading uh in February and adopt policy at tonight's meeting if possible related to this new executive order and the stances and your stances on how the school plans to deal with potential ice rates in
020our school buildings what is what is what is coming is very dark and I think we will all be surprised at how quickly it will start knocking on the doors of our own schools parents are ready to stand with you uh we will defend the teachers staff and students please take care uh and uh take a clear stand for us and our children thank you thank you and that concludes our public call for evening moving on to item seven which is reports and communication and we'll begin with um administrator report and I'll turn that over to superintendent l so many of um the members um in here who are administrators are all on the budget committee and we also have two board members um director Pereira and director Conor who are part of the board
021meeting um or I'm sorry the budget meeting um our budget committee is um comprised of 30 members members of the community members um of our staff our administrators and um two students this year and we have um one from the middle school and one from the high school and um so I'm going to go ahead and start and we're going to kind of give you an overview of what we've been doing um as as you're reminded our strategic plan is is the center of what we look at and we started with um really looking at our vision and preparing everybody in the room with um what our goal is as a as an organization and that is to prepare every student for their future our mission back to our mission sorry our mission um is
022to Al also provide an Educational Foundation that's allows every student to re reach their potential um we have our pillars that are um listed here and um I think of this visual of our pillars is that um the things that are down below um really help to support students um and that is like the management of resources you know if we manage our resources and we are planning for students future then we're also looking at those resources in a way that is supporting those students in the future um what else is down there in our pillars is the um connection to the family and community support and that is why um we want to ensure that we have all stakeholders at the table and then we're also looking at ways that we can extend beyond
023the room uh Beyond those 30 people and so that's really important to us up in the the mountains are all about our students so empowering student voice um making sure that we're promoting student and staff well-being and then also um the I'm missing the last one the excellent instruction most important at the top so um all of those are pieces that we um started with to really shape you know why are we here and what are we doing so pieces that we went through um is we first formed our committee I'm going to talk about how we formed that committee and what the process is that we're going through and How We Gather feedback and questions both from the committee and then also extending that to our community and our families and then um how
024that communication is happening and what what are our next steps so like I said we have 30 members um in the room we we meet here in the boardroom um we have a diverse um group we have um students board members community members parents staff and admin ministrators but even beyond that um we have um people who are have diverse um jobs throughout our community that have great input um but also have a different lens on what priorities um for our community need to look at so we really um appreciate those voices but I have to say our middle school and our high school representatives are our biggest voices there and really making sure that students are heard this is just a picture of the first um meeting that we um conducted where we um
025really looked at um what is what does State funding look like how are we funded and um these were just pictures of the work that we were actually doing as as we're going through the process and one of the um the pieces was what is your hope and dream for for cville schools and this is just one picture of what they placed on there which is um you know having those opportunities student voice long-term budget um with Community Support stable funding with students at the heart and so um that was one of five tables um that created hopes and dreams and and shared them out our process um go ahead so first meeting um really set the Norms like I said we talked about the Strategic plan and vision we um created a purpose statement
026why are we here what's our goals around why we're here we looked at um the higher level like thousand foot level of what are the core issues of funding in Washington state um we were strictly fact-based and went off of um a a website that really lays it out clearly of what the funding model um and what the problems in model is we then um talked about how we're funded and and so based on that what does that look like and then we got into what the prototypical model is and when we changed from um a different model system to a prototypical model and so um that was kind of an overall meeting and then um as we got into meeting two we took every question and answered it in a Q&A document and in
027that Q&A document there were great questions that came out of they're like well what has this happen and and and so we started to see that people were not only you know listening but they're engaging in their wondering which was great um in that that question or that meeting too um we also began to look at our own finances so we went from the thousand foot level and really honed into so what does cville look like um we did an overview um we looked at enrollment trends at that meeting we looked at our revenues and I'm going to say our historical revenues our historical expenditures and um brought together other historical data and then what were our policy requirements and just a reminder that our policy requirement is 6% um and so we we showed
028many of those slides where here's where our policy is and here's where we've been over the years so that they could see where we got compared to that um our last meeting last night um we can continued that we got even more granular because we wanted to really dig into so what does that mean because we can talk at the high level but what how is that impact so we again took all of the questions um and we did the Q&A sheet that will be posted on our website um and answered those questions and they take time during that to just read talk about it and then come with a summary so we we look at that summary and then we sometimes pose other questions um and then we also talked about the different types
029of school measures so we got into the local level so we were funded by the state but how are we funded or how could we potentially be funded at the local level so we looked at the types of measures um we also looked at the state and what are the passage rates from the state um for both levies and bonds and then we also looked at our Coupe Bill Trends um over the past and then we did a deeper dive into the Prototype of the model and what did that mean for Coupe Bill and and again then we also had a lot of questions around what are our financial obligations and so we listed um several slides with financial obligations and then we started looking at how we actually start the budget process as a
030district and so that's how we ended um the the feedback and question piece has probably been the most meaningful because every um meeting we get the survey questions of what what aligns with your thinking what what are things that you found out that you might not have known and then what questions do you have and we take those questions and we answer them in a document so everybody can see the do the questions and and they can see the answers um this is how we they have two different ways they can do that so we have a survey they can do online afterwards or it's right at the end so it's a QR code or as we're going through through the night they just write down their question on a sticky note and we put
031it on a parking lot and all of those are answered in the same docum and then how are we communicating it so we talked about that and this is a process you know part of the budget committee's process is how are we going to communicate that to the community and so this is a picture of our new website thanks to to um Will Smith who put this together and it's a link on our site and it's right on the front page and it says buddy budget committee on there it has um each one of our meetings it attaches all the slides that we and it also attaches the q&as that we're answering so that the public can go there and also see that but also for our members if they are um communicating out in
032the public about the process they can p this up on their phone and they can remind themselves of the answers to some of the questions so it's a um something that we're continue to to put out there but we're also going to look at other ways we can communicate too um one of our members talked about you know um having some the possibility of like a town hall so later down down the line we're going to be brainstorming how can we get it more out into the public and then our next steps um just kind of what are where are we going next with this committee we um are going to continue to gather information not just from the committee but we're going to be working on a survey to push out to the community
033to our students and to our staff regarding um priorities once we come up with that um we'll also generate a list of priorities based on what we see um we'll continue continue to see um if there's new funding opportunities um we're in a long session this year so as we're doing the budgeting process we don't necessarily know what our revenues are going to be next year so we we will be planning for that um we're going to transparent making sure that everything's out there that we that we produce as a committee and then um also be looking at how we can plan out those priorities in whether we need to have planed spending and or reductions um we'll also continue to identify areas of cost saving so we'll look at that as a group um
034and when there's um a a attrition determined then we'll also be looking at um you know do we fill that position or are we looking at um a budget priority in that direction um as well so attritions either through retirement or through um somebody leaving their position for another position so all of those will be determined as well and then just the open communication regarding Budget on a regular basis with our reality any questions I just I appreciate you taking this on um I don't think we've had a budget committee for several years and it's so I mean you can read the phases and see how complicated School District budgets are and I appreciate you taking the time to explain it because it's hard to understand um and it's important I think when people understand
035then they can they can share that story so I am grateful I know it's a lot of nights and preparation but yeah question I just want to comment that people are very engaged I mean five tables I think and um there's a lot of conversation occurring at each one and so I mean we're just getting started but I feel encouraged that people are are interested in getting good Baseline and start considering what we're going to do awesome thank you uh moving on to our business manager report Mr janello bring that to you yeah we'll just wait a minute he going to pull up the PowerPoint no problem you can go into the next slide this is the financial report but we're again go over the Strategic plan where the pillar that this is going to
036align with um each month is the managing resources effectively pillar so that's really the true Focus here in these reports go to the next slide um on the lines of it being January uh and budget the first building block of the budget is enrollment so we thought we'd spend a little bit more time on this uh financial report on the enrollment section then we'll get to quick update on the financials uh as of December financials later on again the full detailed this is a new structure I should go over to that we the full detailed slides are out there for you to look through uh this version that I'll present each month is a selection of those uh slides because there's a lot so it gives us some some ways to to tailor this each
037month so what you're looking at here on this slide is the enrollment numbers we've uh been open for five months so September through January you can see the accounts for the different grade levels uh there and then what it does is it averages it from September through January it gives us an average really that's what we're we're looking at starting to consider and think ahead into the next year budget process is what is our average enrollment so we talked about that some in the budget committee um down below are some other programs that we have going here PK Al um actually that's COA uh open den and then of course our special education count numbers so they're all there trending well above budget go ahead to the next slide can I ask you about that
038Brian so the CTE enrollment that you have on that on that previous slide that's students enrolled in CTE classes correct correct okay and that's that's an FTE and so they get a portion for a class of an FTE is that correct okay correct yeah exactly and that comes out of the actually the the basic Ed funding because we do give a little bit of enhanced funding for those CTE classes but it you know they won't give it give us basic Ed funding for that as well so they peel that number out of basic so you get so you get CTE funding for the enrollment not for the classes correct yeah it's based on the FTE funded exactly okay so that that's more of the numbers version this is plotting that average for Jan January by
039grade in a more visual format so you have grade K through 12 here this allows you to look at it and start thinking in terms of next year it's interesting just look at what what cohorts are bigger you know you looks like we have a second and fourth grade that's pretty large but that third grade cohort's a little smaller some of the things we think about in budgeting uh is that 12th grade is going to be graduating so what's the next class coming up and uh of course the biggest unknown is how many Kinder students we going to be coming in this gives you a visual look again through January these are the averages next slide uh this takes it and plots it in a line graph what we were just looking at uh that
040that is at the top the green line at the bottom is where we budgeted we budgeted conservatively uh and this is good news that we are above that green line uh gives us a sense of relief not only that what's interesting is if this trend continues use you can see that dotted Blue Line it's projected based on 20 the 23 24 Trend so if we're thinking ahead of gosh how many where are we going to end up sort of that dotted blue line is showing we're projecting right now to be uh higher than we we projected which is good good thing with our pattern so go ahead to the next slide so we're back to the numbers here here this is looking at some historical trends of enrollment basic educations there on the leftand side
041then some of those other programs that we talk about like COA is our open doors program we fill up an academy uh Al was one that we were piloting this year so it you know we did budget a little higher there and and don't have as much actual counts there and you can see for that one too what's interesting is prior years we didn't have any counts there same thing for TK a little further have some running start numbers there and CTE again is that uh Career Technical education talked about and then the special education numbers there on the right hand side uh it's interesting to look at enrollment here in general terms special education numbers is something that jumps out to me when we're looking at that look at the the past two years
042they're they're much higher it looks like maybe what we budget you know prior to the past two years 150 FD was probably something reasonable to budget for we may start looking at the something a little higher as those numbers seem to be increasing the other thing to think about is what we talked about Al although we did budget conservatively in basic Ed that bottom left number is where we actually are once you take out that CTE number so we even though we budgeted basically 900 uh students we are actually considering all the program so in 20 but we're close it's really hard to get this uh uh you know on the money but that it's a it's a good range that we're in so that's good [Music] news where does funding for those like we
043did our walkth through with Miss Kimmel where does the funding for those um like the are they zero to three like students that ecap that service do that fall under special ed funding yeah okay does okay yeah well see I thought you're going to ask when it's over and that's that's where it falls to like local or or um basic [Music] again we go some detail there maybe in the bigger slides it breaks out kind of the tiar of those bed numbers more can't remember yeah uh again just moving along looking at this in a more visual uh graph format it's taking those basic Ed numbers now putting in a graph format um and and comparing it to Prior years so just that overall number there is in blue that's where we're at right now
044the January average what we budgeted is on the far right in red then you can see the overall total moving to the left so you can see how this probably gives a good indication of the challenges behind budgeting I mean can see how it dips and and spikes in different years it's not really flat so but we're we're taking an approach looking at the trends Trend analysis here in enrollment and uh addressing that going forward that's basic Ed graph and what this does is gives you a visual of the overall CTE so you think Career Technical education this one's interesting in my mind too you can see past years it's actually pretty low but as we since I've been here at the board there's been presentations in a focus on growing that CTE program and
045it looks like you know the past two years numbers are are up or or growing headed in the right direction so it's consideration next slide Al won't spend much time on this one but this gives you a good visual of how these charts and graphs work obviously we didn't have we weren't talking Al at all prior years last year we kind of piloted that's maybe higher hop sport Al uh but you know we continue these discussions moving forward that's program here's special education uh again this is another one to to look at uh overall special education numbers for past years you know they're really in that 140 to you know 150 maybe get up to 170 Mark the past two years we're we're a little over 180 Big changes there next slide um this is
046just kind of summarizing it all out up where we're at we are estimating because the way it works prototypical funding model from the state you get what you budget for from September through December and then the state will adjust in January to your actual enrollment numbers so this is projecting that we will see an increase in funding in January porman actually came in it's and this projection is is pretty much very solid I think we maybe 30 or 40,000 a little more is actually what we did get in January and you'll see that next month we'll talk more about that so yeah that that's the enrollment portion go ahead to the next slide that was enrollment we'll move into now the finan report and this is as of December financials so kind of have to
047shift your your head a little bit that's because we can count days earlier in the month and then month end close and whatnot financials that we get we're always going to be reconciling one month back in financial go ahead next slide uh I'd like this one to start off with probably start off with this one every time because it's sort of like that uh indicators on your car that you see the different gauges about a third of the way now through the year you have a third you know 33% numbers on there in terms of revenues and expenditures cash flow on the bottom leftand side and a quick look at your fund balance on the bottom right hand side everything is is trending well you know following past Trends and above where the critical areas
048are this one we should take a a talk a little bit this is year-to-date revenues and call it monthly comparisons so what this is basically is doing is for December for 2425 looking at what revenues we've received to date in December and then it's also looking at past Year's December revenues so it's a these numbers will change monthly I was like why is that different than last month I could not thank you so much for yeah I could not get my head around that one it's right it well it's good like these are new for you guys it's new for me too so I changed you'll see your email later it's a monthly comparison I thought might clarify this a little bit more and that's why too I figured would spend some time to to
049explain some of these different ones so that's what it's doing for past years so those numbers will change month-to month so go ahead to the expenditure slide this one works the same way it's just an expenditure comparison uh again for December so December's there uh actually our expenditures in December and then you can see past years what the expenditures were in December and it plots it out all following the same Trend next slide this is our cash flow Trend analysis the one at the top is where we actually are at with our cash flow um if you're com uh if you're looking at that dotted line the dotted red line that's comparing it to last year without those interfund loan transfers so actually you know we are dipping down and following the same Trend as
050previous year if not for an interfund loan so you can see last year wait a minute if you're looking at that blue line it it looks like maybe we're not following the trend we should be up higher but remember that blue line was because we needed an inter fund loan transfer I was thinking that I was thinking that the red line takes such a significant dip between November and December and why we aren't taking that same dip this year that was what I was trying to understand does that make sense because it does now I wasn't sure you'll see I asked you kind of a question about what you're looking at there and I think uh we had shann and I talked about a similar thing not wish there was one more year honestly on
051here because last year had so much variation with the in fund loans that I almost wish there was one more year added so that I could see that historical comparison yeah we could probably take a look at at putting something together like that to take a look at it yeah but yeah but but to your point if you're looking at that um red dotted line You'll see like from November to December it does take a dip but and that's the trend that that it is following but yeah not as drastic so next slide we've talked about this before is how revenues come in and are projected to come in throughout the year the other colors not black are past years and when the revenues amounts have come in and you can see it's very fluctuates
052quite wildly month-to month for various reasons we've talked about before um local levies come in October and April and uh a portion Min doesn't come in evenly comes in at different levels throughout throughout the month black line is there it's almost non-existent because we really are following that same same Trend it's there following same pattern as past years so next slide again we look at expenditures and this really just highlights how your expenditures aren't as spiky as your revenues because we still they they're pretty steady every month they do file a trend you'll notice December dips down in my mind you know one of the things is it's a it's a short month winter break people are out so we we actually only run one AP set so some of those bills that's part of
053the reason why all we see a little bit dip in December and then a bit higher in January as we catch back up but again following the same Trend as previous years next slide just a quick update we have budgeted for capacity but we haven't had to uh dip into that or talk to about that yet so this slide is just there as in informational note continue to look at Trends so payroll this is our payroll expenditures for the month in December can see we're right there within range as previous month payrolls oober is a little higher this past year but we had some significant retirements there too so that's payroll by month next slide is that normally when people cash out leave and stuff is or is it go go back because it has
054some um oh it depends okay it depends for for USA that was a unusual August if you look at August August is pretty typical okay yeah there you go there's more of the trend line is is end of the year except having early time so that was payroll expenditures plotted out this is everything else uh that not including employee salary and benefits so this is MX you can see where maybe I should have held that comment for this about the December is always lower and January is higher because this speaks more to those bills when we have one AP that in December SL that might a good note to put on that chart the other one decs it so much it's a good example too I like there's usually a a reason behind the the
055trend sometimes too this is a great slide too so overall you know we're not as critical last year as as our cash flow was last year but really our un unreserved fund balance amount 331,000 roughly is what we have right now um what that equates to if we had to to shut down tomorrow we' that gives us about six days to pay our daily average expenditures so gives you another way to think about even though it seems like we we we're above that critical cash flow line and we have a fund balance we still have U things to consider moving forward as we see Financial stability is how I would say okay so next slide uh wrapping up here pretty quickly is talking about the other funds now that was general fund we always spend
056a lot of time talking about general fund because that's our biggest fund salaries are all paid out of but we do have capital projects Debt Service fund student body fund ASB and transportation vehicle fund these are the balances and each one of those funds as is um notable is transportation vehicle fund notice there is a enough money in there to for a bus for one bus so uh we have started looking into that and probably have some more conversation about what a purchase of a new bus would look like here in upcoming months yeah next slide you gave us a sheet on capital projects in in May um just like updating on kind of projected cost estimated cost and where we were with the project and I know that we're looking at some other capital
057projects just hoping you could update that and send us a good one yeah yeah absolutely kind of had the phases of projects and yeah we we have that uh up to date a couple more bills com in this month but we have it mostly up to date too of like uh what we paid on the different projects okay so I think there's two different ones like the project scope list and then kind of what's paid to date okay we can definitely get those out there thank you so much yep any questions this the end um on the capital project is any that money invested yes it is it has been actually uh capital projects is the One Fund we since uh we have been uh significant balance since I've been here we have been investing
058in capital projects we do have some investment reports for that um it's definitely been something that we've been since I've been here working towards and uh you'll you'll see next month uh happy we have invested invested for uh January in all funds transportation we had a little bit do but now that we as you saw those fund balances there uh January did invest so there's you'll see what investment amounts starting January and the goal is to keep that up uh going forward seem to remember when I was looking through these I saw a slide doesn't match yours here yeah yeah I think I think uh Scout projects was the big one that we had some investments in I think we get about 25,000 a year in interest uh in in that fund is what it
059did for last year and I think we yeah 20,000 that now for that fund so it's been a focus and we're moving in the right direction to get that uh invested in and we can report out on it too going forward any other questions for Mr gnell right thanks for the reports and for the clarification appreciate that um jumping into um old business on the agenda superintend report I mean superintendent report I got out of L I keep doing this I'm sorry just moving them go ahead all right thank you all I I put together my report I'm really focused on on the happenings in January um this month particularly um go ahead and go forward I already went through our vision and Mission in our pillars in our early one but um we had
060a lot going on in January and a lot of positive things happening um with our students the first one was the students of the um quarter from our um Lions Club I attended the um celebration for them where they presented to the Lions um club and there probably wasn't even a dry eye in the room um both of them are outstanding um students they they talked about their service to their Community they talked about how much this community means to them and um and how much um particular activities um that we offer in this schools have made a difference in their lives um McKenna um particularly um didn't start in um Poopville school district and she moved here later and she talked about um from day one just the acceptance of who she was um
061not just from the district but the community and she talked about um what her future plans are and how much how grateful she is um for um this award and what the Lions Club does for um I'll say Pamela um there wasn't a dry eye in the room um her mom was there and it it was very emotional she talked about how much um cheer and that activity has um made her a a better person a student um just her confidence I call it self-efficacy she really um has learned and done a lot from that of pictures to come in the next slides but it was just a great event to attend and um I thank Miss yamasaki for being there and um the parents of both of those students and um there was a
062filled room and it was really neat to see um the second thing on the on my list is around our leadership teams at all three buildings um we we started the year with our Behavior team and um have really worked to push um out um positive behavior intervention and supports into all the buildings and everyone's in a different spot and everyone's in a different place but it's really neat to see how they come together and then they work at their teams and they come back with feedback and every single building's different and evolving and and that's great um down at the elementary school they have the pause promise which you've heard a lot about um they have their their Matrix um and they have their posters that are up in their hallways and classrooms and
063lunchroom um and then next week our Middle School is rolling out the same um for them and as you know as you get up in the grades it should look different right so at our high school it's a one-page statement and because we're you it's that gradual release as they become more independent the expectations you know are known and so they are the pack and it's all about being the pack and what is at the high school so three um schools coming together as a district team and rolling it out and um really doing a nice job with the roll out it in their pace and in their time and um skills u USA um we we had some competitions um going on in the last uh last week following no the week before um
064and uh we had a students represented for were several um welding sculpture the welding fabrication um we had baking arts and pastry um which is not offered here but they we had kids um going to skills USA and signing up for things and I remember talking to Mr Kelly about it early on in the fall and he's like it's really cool to see that even we even if we don't offer it these kids are are learning about these things they're they're reaching out and he's helping to support them so I appreciate his work on that and I have some pictures for in the the following slides as well um at our elementary school um assemblies are back and so if you if you haven't heard um they they did like a soft start with assemblies
065um a few weeks ago and they're just they're continuing on and they're they're all around character and um taking pride in in what they're doing and and developing themselves as characters so I again have some pictures for that and then finally you know we have chess club and our chess club team went up to anoris and um they did really well they they're going to um be representing in state and so we're very excited and um they they had a great time in anaca so here are some pictures to follow so this is our group um of girls who receed the students of the quarter um and then our skills USA team which you're going to see in the following slides I put their names up here because the following slides are filled with pictures
066and then finally our chess club will be the last picture that you'll see today so go ahead to the next this is the skills USA um team and um you know all the way from the welding to the to the bake the baking um And Pastry um coures and Mr Kelly doing some of the medical this is our character assembly on the left hand side of with Miss McCall and the Wolf and um some students who receive character awards at their assembly and then on the right hand side is our um Baba students who are onto state for CH the chess club any [Music] questions yeah yeah okay I won't skip anything I'll try moving on too thank you so much yeah moving on to board member report and start at the end with you
067director Sherman you have anything uh nothing material I do appreciate the detail on the financials briyan it's um a little more I guess insightful my legs underneath me with a lot of this so hopefully more in the future merwine well I do have a little legislative uh as the budget committee and everyone waiting with baited breath they've got 88 days left in the uh session um our big three you know bills the supplies the transportation and special ed and the Senate moved along to the executive session step where I gather that's where uh they have it's public but nobody gets to talk with the Senators and they uh they even that's when they actually start getting down to deciding what they're going to do so those bills have moved for there of course all of
068them are like that the bills are great but then when you the the budget committees are the ones that decide what's really going to happen kind of alluded to the passing levies and bonds there is a senate and the house bill to lower those percentages the Senate to 55 and the house to 50 but both of those require Constitutional Amendment vote but there seems to be like there may be some movement there going back to that Transportation award um there is a Senate bill that looks like it may have some legs about uh well first of all expanding the purchase limits for the transportation fund so that it can include more than yellow buses it could include Vans and other vehicles and uh some changes to what you know how they could be used to
069transport students and that's where it comes up with the does the driver need to have a CDL that's part of that bill but the the purchase part that's a sounds like a good thing and so the Vans would have to be Washington State Patrol respected also do people actually have enough money to buy a van versus a bus because it seems like you hardly have enough money to buy a bus well okay okay hope you know hopefully this isn't just taking the money that's in the transportation fund and just reallocating it that actually puts more money in yeah um there is some talk about TK in the house uh kind of interesting that a concern that actually the chairman of the committee education committee was is it competing with taken away from local Child Care
070type things and so they're they're addressing that I think trying to get make sure there's more uh screening perhaps for yeah for those students that's a really good thing anyway I talk but anyway they they are they are moving along I did U uh send some input to Senator mual about the uh MSO bill that the Senate looking at which has you know both the Senate and House bills do increase the amounts um so there there is some hope there any any particular questions of anything you've heard I might find out about on what the legislator's doing I just appreciate you following it so closely keeping us updated it seems like there's a lot of changes quick so well there's always I don't know it may be like you know spring training your team's always
071good there so we're it's early in the session so everybody's got high hopes a lot of talk yeah they they still are running into their fiscal limits thank youa um well the District budget committee has been really great to participate in um technically we are meant to be observers but I think we've both really enjoyed I certainly really enjoyed getting involved with my table group and hearing what people have to say and engaging in some of these conversations and really interesting a lot of information coming out and I'm loved that we're able to answer so many questions um that's the majority of our budget work we're also continuing to make strides on policy work and hopefully can ramp that up even faster yeah I say same thing it's pretty much full-time budget right now both
072the committee that we're working on and I've been going over some of the reports and some of the newest reports Brian's done I'm going to meet with him soon to just share a few comments and see what else we can get that helps us I it's going to be a challenge I mean we have a really great group of people that are working on this budget committee the depth of material that's being provided to them I think is going to be really useful in helping them know where we get the money how we get to use it and why there's not enough and I just want to say enough about and say again about why there's not enough because it's not going to be a bit better we still even if we get something more
073from the legislature we're going to have some tough choices to make but I think at least at the table that I sit at we're looking at some of the creative languages available in in the state laws that you might be able to do some things to trade off uh this program you have or something else that costs less but is just as productive I I'm hopeful that there may be some opportunities like that okay any questions for these two um I just wanted to say thank you for all the goodies tonight and the cards and the kind words um I I think that we're all here because of all that our staff does and because of our kids um we love your kids and you're grateful for your work just want to say that we
074see you and appreciate you um and we hope to serve you the very best that we possibly can um we had a great walk through this week with um miss mcll and miss Kimmel Miss Patty and um it was great to go in the classroom and learn about our special ed department and um all of the work that our team is doing with our students there um so thanks for that the policy committee has met I think our next plan is to start tackling the 2000 series um and even though we didn't get a chance to discuss this policy at a workshop um we felt it needed to come forward now but do expect to see um 2,000 series policies coming up at the next workshop for discussion so that's the next thing that we're
075looking at um there's a lot of policies that are out of date in that series and need attention um uh the retreat was rescheduled for February 21st so that'll be a pretty busy week because we'll have a workshop Retreat and then board meeting all in those two weeks um but I did send uh an email if you have items that you want for the agenda for retreat just be sure to let me know um I've kind of just talked to you as I'm kind of working on assembling like what type of budget information um you want to hear or learn about that I can share and then we can kind of put together just so you don't leave having questions um so if you think of other things just let me know and I'll work
076on getting that agenda together with superintendent Leatherwood um and also just in further conversations with um superintendent lewood we've been talking about just recognitions and observations in the district and how we can continue to honor as you read in our Equity statement the strengths of our Learning Community um and what that looks like so I did email you a copy of monthly recognitions and um I actually got some of those from the we WEA website um and just as we work through and talk through resolutions um and how we can honor and recognize different groups of students and staff and Community um in the future so if you get a chance to look through that and just let me know I'm missing something or if you want to add something or um you know what
077fits with cill so and I would also kind of love to further that conversation around you know partnering with our Equity committee on that work um it was actually so fun because this month we're doing um black a black history resolution and as we walked through the Elementary Miss Helm had I have a dream posters of the kids which were so fun um they're black and white faces and um their air bubbles you know and it was really fun so just I think future work partnering with the equity committee to what that could look like going forward so impr questions I you might have already taken care of it but um one of the things I was interested in um in connection with the resolution the black mon is having some information about the ethnicity
078of our student body and also of our staff just to recognize make sure that we when we look at the list that we get all of our all our sectors cover that's a great idea and it's not something I've seen for a long time interesting just yeah think that's a great idea okay anything uh moving on to our next item which is correspondence we just had a letter from former cboard member Christy Sears and that was included in the recognitions um actually we did have a correspondence letter this is an old one it I'm sorry it was added to the agenda and you can read it in there sorry I printed this out early okay um jumping into our old business so this is approval of second reading and Adoption of policy uh 2220 which
079is school calendar and school day so this is a ruming of our coupville school district policy 2210 and an update of our language and changes some language around the use of waiver days um regarding the school calendar this is an encouraged policy but we did look at it last month unfortunately we didn't get to talk about it at our Workshop um but if there's any questions or take a motion I move we U approve for second reading and adopting policy 20 second it's been moved and seconded to approve second reading and Adoption of policy 2220 School school calendar and school day is there any debate hearing none all those in favor I all those opposed motion carries and then jumping into new business um so this is approval of first reading of policy 4300 which
080is limiting immigration enforcement in schools this is a new policy to CP bill um it is an encouraged W wasda policy however um OSI has recently issued guidance to all of the school districts um and we discussed that guidance at our policy committee and with the superintendent um regarding the protections for immigrant students and campus safety and given that guidance we felt the need to propose this policy uh without a workshop um this is the recommended language of the policy from wasda and any other comments or I mean this policy really is regarding you know student safety and just campus safety in general um yeah I I put out a statement this morning and and I know I I forwarded it all to you as well um it's important for our staff and our students
081to feel safe and secure and um that we don't have a disruption to the learning environment and so this policy directly um relates to that and um it you know it I put it in my statement it just you know is really important to um all of our students to come come to school and feel safe and not um have that anxiety or fear I and I've had input from a number of people and we've had some tonight on this topic um I don't know if you're ready for a motion you beta okay well and then I'll explain I explain it I'd like to move approval of the first reading to 4300 and the adoption of right we normally do this in the two-step process but given the climate right now I think getting it
082done sooner is better second it's been moved and seconded to approve first reading and Adoption of policy 4300 limiting immigration enforcement in schools there any debate um yeah go ahead made the motion well I I was just the comment again this is all about student safety to me and this is not an issue that we need to deal with at school there's are the agencies and people that can deal with that outside on their own with their own agendas but I think it's important for students to be safe in school and not have to worry about this in their school I also appreciate having the clear um reassurance to staff and to families about student privacy that you know this is already our protocols and procedures but now they're clearly in one place that there
083are certain records that we don't require there are certain records that we keep safe and it's all laid out in a manner that I hope that school Community will I would just say that even though we're moving towards first rating and adoption you know we are always willing to hear comments on policies going forward and that policies can always be adjusted but this gives us the immediate coverage of the policy that we don't have um and that if there's tweaks that need to get made in the future we can do that absolutely yeah any other debates well my comment is I'm I'm confident that our school staff will anything that happens tomorrow whether this policy is in place or not will'll handle it appropriately but I think the message that us adopting this policy tonight
084sends is important and there may be future policies that come along in alignment with this um there was you know potentially some other ones this one the most urgent but some we already have coverage but just need updating so I also ad a boy for super superintendent of Public Instruction for getting information out to the school so quickly I hearing no further debate it's been moved and seconded all those in favor I all those opposed motion carries thank you next item on the agenda is adoption of resolution 2025-the [Music] all right so Raina Rivers is a fifth grade student at coupville Elementary Raina do you want to come up here so I'd like to introduce Raina um in the month of December she participated in the VFW Veterans Day essay contest and she was selected
085as the winner Raina was recognized at a branch hosted by the VFW for her impressive essay um Raina also happens to be a stellar athlete and competes on Central Woodby volleyball club um at the u12 team I'd also like to call up courney Simpson Pilgrim and she is our registar and student services secretary at coupville elementary school where she has served our district for over five years as a staff member Courtney has also spent countless years as a dedicated mom and coupville sports supporter and en enthusiast and we are honored to have the two of them I'm reading the resolution tonight I that mic recognizing February 2025 as Black History Month Bill School District whereas Black History Month also known as africanamerican history month is an annual celebration of achievement by African-Americans and a time
086for recognizing their Central role in US history and whereas the association for the study of African-American life and history has declared the 2025 theme as African amans and the Arts and whereas Black History Month began as negro history week in 1926 by Dr Carter G Woodson and was expanded to a monthong celebration in 1976 during the nation byal by Centennial and whereas the Fruitville school district is committed to advancing equity and inclusion through culturally responsive education that reflects the diverse histories and experiences of all students and whereas research shows that students who learn about diverse historical perspectives demonstrate improved critical thinking skills increased Civic engagement and better academic outcomes and whereas the Washington State K through2 learning standards emphasize the the importance of teaching africanamerican history and contribute cont contributions as an integral part of
087American history and whereas the cille school district recognizes the importance of promoting understanding respect and appreciation for the africanamerican communities contributions to our nation's proess now therefore be it resolved that the board of directors of the cville school district number 204 hereby declares February 2025 as Black History Month and encourages all schools to one commemorate Black History Month through appropriate instructional activities programs and ceremonies two utilize educational resources that highlight africanamerican achievements in arts Sciences education politics and other fields three engage students in learning experience that Foster understanding of African-American history and culture or promote opportunity for dialogue that builds cultural awareness and understanding within our school Community adopted by the board of directors of cville school district number 204 island country Washington at a regular meeting there of held on on January 30th Jina
088great job you are a fantastic reader that was hard very ni I would move to approve the recognition of February 2025 as Black History Month loal School District second it's been moved and seconded to adopt resolution 202-b as Black History Month is there any debate um I just feel grateful for this opportunity honor the black students and our learning um and to reiterate the language and our Equity policy again which acknowledges the strength that they bring to our Learning Community Rin committed to learning from our students um of color and to educational equity which is a value that we hold in our strategic plan sorry uh grateful to pass this resolution tonight and to honor the contribution of black history um and to honor the black students and families and staff in our Learning Community
089thank you then moved in seconded all those in favor I all those opposed motion carries and that adjourns our meeting for the evening thank you