001Okay, we'll call this meeting to order. >> Like to welcome everybody here. Thank you for being here. We will do our flag salute. We'll have Esther OOA come up and she's going to lead us in the salute. >> Are you ready? I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and ancestors for all. >> Good job. Don't you have this? Then we're going to take a picture of ours. This next lady, she's gonna go one, two, three, one, two, three. Do that six times. >> One, two, three. Nice smile. >> Awesome. Thank you. Thank you for coming. >> All right. Thank you everybody. >> Yes. Thank you. >> Thank you. >> All right. I think I already
002welcomed everybody, but I welcome everybody for coming. Thank you. Um any additions or deletions? We talked about possibly moving one thing, but no public comment. So, we will just move on from there. Um, we're going to move at this time I'd like to uh call up Corey and uh Brad Shre is going to present some information about the levy for us tonight. So introduce Corey really quick briefly. Um he works for D. Davidson and so in the past when we sold our bonds it was John Gors that helped us out and he has taken over for John Gors but is retired. So, um, so do this out of the goodness of the heart when you come through to do levy presentations because it's really about when we get to the bonds, will they help us
003out? Levies and bonds. Everything is all related, right? You can't pass a bond without having a history of passing education levies. We're just really supportive of public education our state. I live and work in the Spokane office, but I work in K12 school finance across Washington state. Hopefully, we've crossed paths to WASDA before. If you're heading this year, come see us at the booth. But we're our core complex is supporting schools with bonds like we did with the districts in 2017. But because bonds are related taxes, education levies, tax related, everything is kind of connected. Make sure the districts don't get too far overextended with a bond rate so they continue passing education levies. I think we would all argue that education levies are probably more important to students than bonds when it comes to
004the day-to-day impact it has on kids. But I put together a few slides here. The goal of this presentation is just get you a little bit of extra data and information to give you that extra confidence when it comes to decision making on setting your EPNO replacement levy amounts. I was invited by Dr. Darling to come. And one of the main reasons we want to do is just get data in front of you on what your history is, what the steps are, and then I'm going to turn it back over to Brad who's going to talk a little bit more about uh some of the details on uh the the next steps. But I've put together an introduction to levies and bonds. be real brief in case a lot of you have been through it
005already. Then I'm going to talk about your property values and school taxes. Then I got a couple other considerations. One of them we'll talk about local effort assistance. So we'll dig right in here. Uh the three types of taxes that are available to school districts are education levies, uh capital projects levies, and school bonds. We're going to uh really just talk about them high level for you more in depth, but you might have heard leveies are for learning, bonds are for building. And so levies for learning, I say that this is flexible revenue from your local taxpayers uh to use the district's discretion, but unfortunately the state still isn't fully funding education. You're still using this local levy for class size reduction, special education, school nurses, food service, gas, uh even electricity, and keeping lights
006on and and insurance bills. So, we wish it was just full flexible revenue that you can use for field trips, athletics, drama, music, arts, but you're still using it to fill the gaps from basic education. You're subject to levy lid laws. You used to have a lot of support for an amount that is above current levy lid law. And so, we're going to talk about what your maximums are coming up. Can only do up to four years. Your history shows you've been doing four-year levies recently. And then you need simple majority 50% plus one for passage. Your current levy is approved by voters through 2026 and that's the act when you replen you replace it in that year so you don't have a gap starting in 2027 so you can't wait till 27th to to
007take over. Won't dig in too much about capital levies but those are usually technology safety security earmarked specifically for those uh resources. I think you might have had a capital levy five or six years ago for a brief period. >> Yeah. >> And then bonds. Your bonds were approved in 2017 that'll mature in 38. you're actually as a board going to have an opportunity to you'll have an opportunity but not the obligation to refinance those bonds on their 10-y year anniversary and that'll be coming up uh in 2027. So those will be a candidate uh that we reviewed. So we'll be kind of bothering you about a year from now. Your history in Gran View School District, you'll notice in green is your education levies. Every single election for the last 25 years has been
008more than 60%. The only hiccup that you had here that many districts that had a hiccup across the state was post pandemic. And so you'll notice that the second attempt was much more like your previous attempts. Uh but really this chart is showing massive voter support. The only challenge that you'll notice was the capital project levy, a brand new tax. Those take a little bit of uh education and information sharing to get the support over 50%. And then like many districts in 2022 and 23, we're still seeing some of the effects for from COVID uh at school districts and elections. So that's not unusual, but uh really high levels of support historically here at Gra View. A little bit more about education program levies. You might remember uh I've been doing levies and working on
009it for about 25 years. We used to call them M levies. Anybody remember call them Moss? >> Yeah. >> We stopped calling them Moss because schools started having capital levies. that's dedicated for fixing roofs and BAC. And so you'd have a capital levy and a maintenance levy. They sounded exactly the same. So that's why we're calling them education program levies today. Um you also have a limit of $2.50 per thousand. What that means we add all the property up in your community and that's businesses, homes, apartments, farms. You can only tax $2.50 per thousand of property. And so I'm going to share you that number with you later. There's no validation requirement. Does not matter how many people show up to vote. We would love everybody to show up to vote, but all you need
010is those that do show up 50% plus one. Bonds have validation. They need a certain number of people to show up after the previous general election. You don't have to worry about that on desk for life. And you get two attempts at it. Two attempts in the calendar year. Uh so what is the important things for the board to understand? What are your steps? One is you set the election date. historically historically run in February. And February is one of the strongest months to attempt because of the success rate, but also because if there's ever a hiccup, then you have three next elections to choose from. So you can set the election date. The reason we're talking today is we're kind of making the assumption historically that you'll choose February. Uh you set the levy
011amounts, but you estimate the tax rate. We can't see the future, but you're going to lock in the amount. And then as your economy grows, as there's more homes built, the county assessor and treasurer work together to determine the actual rate. But you have a history here of outperforming the rate you put on that ballot. You also set the levy collection of years. You define the language that's going to go on the ballot in this resolution. And then this newer thing is you appoint uh committee members that would like to be on the for and against. You can appoint up to three people on either side. That's your only responsibility is to advertise that opportunity a few weeks before you adopt resolutions and appoint them during the meeting and then your hands are off. It
012goes back to the county and then they work with the county to turn in their their statements. Um and then your district is also responsible for pro providing an explanatory statement for that same voters's pamphlet. You remember back in the day we used to give that voters pamphlet and it would say license tabs for and against and all the statements. We never had to do that at a school. It was never required until 2021 2022. This is somewhat new. I mentioned earlier that you have four elections to choose from. February, April, August or November. November being the general election. You'll hear a lot of folks say you should just go straight to the general election. And that's great for turnout. Um, but at the same time then you only get one opportunity to run that
013election. So many schools pick the first opportunity and the goal here is to know whether or not this is supported by the community or not before your budgets adopted. So most school districts do uh choose February. If you are moving forward towards February of 26, the election date is the 10th and you will need to have your resolution to the county by December 12th. And of course that's, you know, on the shoulders of your leadership team. Another date to circle in your calendar is January 23rd. That's when ballots will be mailed. So, the district has the opportunity to send out anformational flyer that has the factual data about what the levy is used for. Um, you want to kind of beat the ballot out so people have a little bit of information before they make
014that decision. The voters's pamphlet helps a little bit more with that now with the explanatory statement, the for and against, so they'll get some info. But January 23rd is a really good date to focus on for getting information out. at the latest. So, as I said, we do just a real brief introduction to the basics of levy and bonds. Now, when we get into your data, I think this is the real interesting part as a board member, knowing what who you represent in your sections of the community. In the old days here, the district had a a tax base that was between 700 750 million almost every year for eight straight years and only grew very slightly. And then things started to change around 1819 uh where we started seeing 5% growth. But during the
015pandemic a couple things of course happened when we relived this but people learned they could be more mobile. They could live in a place where more quality of life and they started flocking out of urban areas like Portland and Seattle east of the mountains. So that caused a little bit of shortage. They were overpaying for some homes and driving prices up. And then as people were building homes the shortage of materials because things were shut down. has skyrocketed home uh prices and overall you had such huge increases your assessed valuation but a good percentage of that was also new construction this year alone we have your 2026 numbers you went up 8% in growth but $88 million was in new construction your previous new construction record was 40 million so this one year alone you've
016doubled your record of 40 million and that just shows how much commercial and new homes are going up in your community. So keep that in mind that you're setting these levy amounts. If you keep everything perfectly level, then this new construction is not going to add additional dollars to your community. It's just going to offset the taxes that other folks are paying. So some boards keep in mind like, okay, our community is growing, so we want to have this levy grow to absorb any kind of new students or new support mechanisms or cost of things. But you're up to about a $ 1.8 8 billion um assessed valuation when less than 10 years ago you were a billion dollars less than that. So this is a crazy amount of growth in this area right now.
017And if that's your growth of the size of your economy, this is how much money you've asked for in your education levy. And you'll notice it's kind of just an inflationary model. It's just going up slightly year-over-year. This is number that numbers I pulled from the county assessor. And in green are the numbers that already happened and in tan is the last year in your currently voter approved levy of 2.4 million. So that's your jumping off point into uh your new election. Now I mentioned that you have a levy lid. What you can't ask for above. You're at $2.3 million right now. OSPI and the state of Washington says you could ask for 4.2 million. So, you're almost $2 million under your lid right now. So, something to to consider as you set the new
018amount. And as you set that new amount, if you're not at levy lid, it's nice to let people know, right? We're not asking for the most we could. We're only asking for what we need. Um, so keep that number in mind that you're not at levy lid today. With your tax base going up and your levy going up slowly, this is what's happened to your tax rate. You can see that come down. That's what naturally should happen is home values go up and the bill isn't going up is with the property values. So you'll see that you peaked in 2018 at 549 your tax rate. I have these colorcoded in green is your education levy in tan is your construction bond and in brown is that capital levy that you had here in the in
019the gap here. But you'll notice that the tax rate has gone from 549 down to 309 today. So, I can't say that that $2.50 tax decrease means that people are paying less to you, but it sure does increase the opport the possibility of that happening because home values have probably gone up for a lot of people by$100, $200,000. Will that decrease in tax rate offset that? That's a real personal thing for each parcel, but it sure does help increase the possibility they might not be paying more to you. Will they be paying more to city, county, fire, water, state? Yes. But have they been paying more to Grand View? That's to be determined on each parcel. But your rate has dropped $2.40 over the last eight years. I mentioned state taxes. Uh when you look
020at property tax statements in Grand View, you'll have four lines that say school. These are the same slide overlaid with your EPO levy in green, your bonds and tan, but now it has two gray bars. This is the state schools tax. This is the money that goes to Olympia that every parcel pays and it gets put into the blender and you get money back based on how many uh students you have in seats, how many transportation routes you do, how many meals you serve, how many IEPs you have, how many uh dual language learners you have, and that money gets sent back out to districts through a portion of it. uh this number here uh you are getting more back from the state than you put in as a community but that can't be said
021for all schools like around the I5 corridor like Seattle Lake Washington Belleview is aqua when homes are worth $1.52 million they might not be getting back when they get but most districts in eastern Washington get it back it seems like a lot but I do try and paint the picture there not being like a pro tax guy here but just sharing that this is how we funded basic education since before I was born. And then here is the brand new one that they did for mccleary to add additional resources in for uh salaries and and the changes they made with mccclary. But today it's at 550. So nothing you can control, but I think it's interesting to have that fact in front of you. This slide I like to call the community trust slide because
022this is a summary of what the district put on the ballot historically in green and what's actually happened in gray. And one thing you're going to notice is you've been really accurate if not outperforming estimates most the years here excluding when they changed the rules very rapidly during mccclary. For example, in 2025, you put on the ballot $1.64 to the voters and you're currently at $1.37. So, you're outperforming the tax rate estimate by almost 20 30 cents. One thing that I always like to remind folks when they ask this question is just because property values went up doesn't mean the school board gets more money. You have locked in the amount for these four years and you don't get to increase that until the next election. And this is an example of that. property values
023have gone up and so that tax rate has come down even though you forecasted it would be a $164. Who would have ever forecasted that your property values would go up in one year by 20%. If Brad came to me and said, "Hey, want to bounce an idea off you. I'm going to raise our levy by 20%." >> I would have said, "Yeah, that's that's crazy." But it happened. This slide I hope you have it in paper because it's pretty small up here. I don't think this line is important for decisionmaking, but it's interesting to see what your neighbors pay in taxes, right? We're always curious if you're playing your rival in sports or you're they're in their gyms or you see their graduation rates, you want to know what kind of contributions they have
024to their local levy. You'll notice that you're right in the middle. I think you're around seventh um in the county. And this is, I think, any district that that touches in the county. You might have districts like that are maybe split between Benton. Um trying to see if there's anything else in there. >> More names than we do. >> There's some um I think we're the only ones. >> Oh, I was looking at this one. I don't know what that one is. >> So, the values here are showing the values within Yakimma County. You This thing is is constantly changing too where districts might be considering running a bond or a new capital levy. Nacheis, for example, just passed a new capital projects levy. Uh, West Valley is looking at running a bond. Yakima's considering
025one. So, there's so many different things out there that are changing year-over-year, but this is a snapshot as of 2025. And since you're split between Benton, I put Benton out here, too. I think you're third or fourth in taxes here, but you've been right right in the midst of the group. Um, not an outlier, for sure. So, I shared with you in a previous slide what your um levy lid was. I want to talk before we turn it over to Brad about local assistance. I'm sure you guys have heard uh about local assistance funding having some challenges lately. Uh when I was at educational service district 101 in Spokane as the director of finance, we worked a lot on trying to maintain funding for LEA because this is meant for property poor districts to get
026support from the state. the districts that don't have Boeing, Microsoft, Amazon in their backyard that are paying massive amount of taxes, they created this. And now I say property poor districts. That's what it says in legislation. This helps property poor districts. I think we're property rich. We're just industry poor. And so I don't like the language here. So what this does is it helps districts without industry who have a lot of farms and homes paying taxes instead of a whole bunch of commercial businesses paying. and you received money back here and each year it grew to keep up with the Joneses. They compared you to Seattle, they compared you to Federal Way, they compared you to Bellingham and they tried to keep it like a ratio to keep you equal to them as they could
027raise taxes so much easier. Then they changed all of the models of McCclary and now you're on your own and you're not compared to anybody else. There's no equity amongst school districts. They just say here are these formulas on your own. If your property's values go up, you tax your people to make that money. And so you'll notice that the whole formula's changed. Well, recently two things have happened. The district is required to have a $1.50 levy to maximize your funding and as your property value skyrocketed 20%. Your tax rate started to drop below the $150. So now we're prorating the state match for uh local effort assistance. The second thing that happened is they put new money into local assistance this year, 150 new dollars in 2026 and 250 more dollars in 2027. But
028Rad and I compared notes and made sure this the the numbers that we think were accurate for Graan View. We think the amount could be up to 5.8 million in 2027 if you have a$150 levy. So, that's the one thing that we argued with with Olympia is you're requiring districts to keep a $150 levy to be eligible for all your state funds. You should allow districts if they're eligible for local effort assistance just to get it regardless of what your local levy rate is. And we it fell on deers. They're basically telling you you need to raise taxes to get your match back. Um, so that's one thing I want to share. My last slide before turning it over to Brad is I wanted to build a visual of what the state says your levy
029lid is and to kind of show the challenge with this because there's a lot of school districts that you have as neighbors or that you compete within sports that are at Levy Lid and this isn't for me coming in to try and sell to raise taxes but this is showing the huge insurmountable task of trying to raise to Levy Lid and get these resources. One thing that this points out to me is knowing that there's other districts that Levy Lid is that you're doing more with less. You're being more efficient with tax dollars and you're you're running efficient programs. And not saying these other districts aren't doing that, but this just shows me a different fiscal stewardship that maybe we don't see elsewhere because you could technically jump up all the way up to here
030and still be within OSPI legal limits. So, I just I just want to do this graph to show what kind of drastic shift it would be to go up to Levy LI. This is not an an endorsement for Levy Lid by all means. So Brad, anything that I didn't hit on this slide or before I hand it over to you? Good >> lot. Any any questions? >> It's a lot of information, but you don't have to figure it all out today. You have a whole another month of reviewing and and working with these numbers here. >> Cory Cory has a lot to offer, doesn't he? >> Yeah. Sorry, Dan. Dan wanted to know if you would be able to come out when we have some community forums to over the next couple of months to
031speak. But yeah, I'm free. I I'm doing community forums before. Taxes is a hot topic and I when kids say, "Well, what do you do at work?" I talk about taxes. It's kind of hard, but yeah, we stand at the ready. There's a night that we're free. We'll come down. Awesome. >> We had a public forum and Brad did a presentation on this and it was what most people wanted to learn more about. That was one of the comebacks from it. So, it tells me that they are interested and they want to know. >> It's hard, too, because we're not disputing the fact that people paying more. We're all paying more. The hard part is we're not paying more to the schools right now. And how do we take care of the schools to the
032point where you're not absorbing inflation and minimizing programs for kids? It's such a hard balance because we want to be empathetic, but at the same time, we don't want to let every other municipal entity be fined while we uh and we're the only entity that has to ask for permission over and over and over again. And I'm not knocking fire city, sewer, water county, but they have a levy limit and all they have to do is ask for an election if they want to increase the amount. I mean, they have to do the same with us for bonds, but when it comes to local levy, we're the only ones that have to replace levies, not lift levies. So, some districts uh just get to lift it when they want and they if it doesn't pass,
033they go back to their old amount. We have a a much higher riskreward. One question I have, if you go to the levy, the levy lid >> and you project 8 to n% growth and so you raise your amount of levy each year or your levying each year and you end up with a 4% growth and it puts you over the $2.50, what happens? >> The county will not allow you to collect more than 250. So they will roll you back. One thing you'll notice is there's this little red number here and I kind of skipped over it so it's kind of in this one year you are a little bit over the allowable limits because they change McLar and they will roll you back. There will not be taxed. >> Yeah. So in that
034case you wouldn't end up with the amount of money you were expecting. >> Nope. >> Okay. >> There's a lot of school districts in our state that run a levy for a greater than levy lid and it rolled back 250 or the per pupil number. If you were a per pupil district, you'd be able to tax $14 million. There's other districts that tax that amount in the I5 corridor. So, we have some massive equity issues in our state when it comes to local levies, >> but that's a whole another topic. >> Yeah. Any other questions? >> Oh, there there credits. Um, and so I thought I'd show the timeline real quick. The timeline we talked about it the last four weeks and then here October 14th was last week October 28th is present and if
035we stand we'll finalize the levy. So the next meeting on November 10th be able to come in with a resolution. We have to get the resolution done as soon as possible so we can start u putting documents together and we have presentations those types of things and I told the board to do it by then. And then November 24th is when you would need to appoint for and against uh those two. We've talked about that before too uh committee members. And then December 12th, I'll make sure I get down to Yakma County and have it registered before December 12th. Um and then February February 10th is election and December 12th is on here twice. because that's also when we have to submit the explanatory statements um to the county and the submit for and against
036committees have to be submitted also on December 12th. Um we had a discussion at the last meeting and someone come back with a recommendation um that 2027 we go to 3,275,000 and then 3.6 6 3.9 and going back what I've done is is I split the baby here a little bit Chuck and then I did 8% the first year and then 999 across um and then put in the rate at $165 67 69 and 70 was to raise a little bit so the voters would know that it's going to go by a penny or penny or thereabouts. Um and then here's levy amount and then the estimated LEA and as Corey mentioned earlier it's estimated at this time because we have calculations from SPI but that can always change depends on what the legislature does
037every year that's estimated and again at this point in time if we do not pass a levy we lose both those numbers and so that's well over 9 million if you look at 2027 seven. Um I try to just go real briefly here on the explanatory statement and the appointment for and against committees. And so this is where the board would need to um for the most part I can tell you the explanatory statement. Um I put that together with the attorneys over the years. And so you have a responsibility, but pretty much I put it together with the attorney because the attorney has to put the whole explanatory statement together anyway and sign off on it. And we try to make sure we put key words in there. There are different there are requirements
038what has to be in that paragraph and as fast as 150 words. I need to bring this up to speed. I think it's still 150 >> and I think 75 for the actual ballot, >> right? >> 75 for the ballot. And so there's only so many words you can put in there, but you have to put certain things that are required to be in there such as whether it's the rate, what are the years, and that takes up space. I wish we could skip that part, but we'll put keywords in there. Work with the board two. what do you consider the five key words that would be important within this ballot and see if we can if we can squeeze them in there we'll do our best um and then >> just two cents you
039know there's certain words that have done really well to from voters perspective technology safety security are the top ones and if you're using that uh levy for those things I think it's worthy of having those considered to put in there because we want to make sure that the top things are on that explan explanatory statement >> thank you very important Do you have okay this um the morning guest committees uh some of the board members have been here in the past know need to have somebody we appoint somebody to be the four committee members and after the three members and then three uh individuals that they come forward on the against and so we'll need to make sure we advertise and look for somebody on the against side and my understanding is we only need
040to put it in on our website >> correct >> as we advertise news website, not necessarily the news, it's not required to be in the newspaper. >> How you normally communicate opportunities to serve or volunteer or be involved >> and then if nobody steps up to want to take that, do we still have to appoint somebody? >> Yes. Otherwise, it goes to the county. >> Yes. So, if you post it and three folks show up and they're like, "We want to be on the floor." And nobody shows up and against because it's a little awkward to come to a meeting and tell you, "I want to be against you." the county then has the opportunity for them to post it and try and find somebody. So if you hear word of mouth that somebody says
041I want to be there but I can't do that. I can't go into the board meeting and say well reach out to county if you're really interested. >> Uh but yeah you do not have to find somebody. You have to make sure everybody knows it's an opportunity. Some districts don't have it against on their it's kind of rare but it happens. That's the Italian. They go statewide and so >> and now they don't have now they have to stay in your jurisdiction. Can't have an outsider veer against the goodness. >> So do they not have to be within Gra? Because it sounds grand. >> Okay. Because I thought he used to be that way. >> I thought I heard jurisdiction as a county. I was like oh >> no no your jurisdiction. The county will
042search but it has to be somebody that's local. >> Okay. >> And they have to be the question is registered to vote and or just a citizen. So I think that'd be citizen but not registered vote. It's a requirement >> within our school district. >> Um and then again school board district will levy district's job is to inform advocate. District cannot use any public resources for advocacy. Uh districts can inform the community about what is on the ballot. Districts can communicate via regular school district channels, newsletter, social media, website, robocalls, video, whatever we normally do in an everyday, we've talked about it too in an ever every day. What do we do every day leading up to a lot? What have we done in the past? We can use those those same tools. Does can
043say vote, but cannot say vote. Yes, that is. And then I had to put the on the bottom. Little disclaimer securities exchange comm >> when you say the district can't say vote yes that extends to us board members right we can encourage people to vote but we cannot encourage them to vote yes >> is that correct >> there's one develop that we've seen and you might reach out to Lee Marque your expert some boards are adopting a resolution after your resolution to put something on the ballot that says you're in favor of proposition have you adopted a resolution that says we're in favor of the parks measure or the city's measure XYZ. There's a secondary resolution that Lee will probably bring up to you that's newer where you then get some freedom and say the
044board has adopted a resolution in favor of this proposition. Therefore, you have some flexibility as a citizen and as a board. So, there's there's some protections for you as a board moving forward with the your your legal team. We certainly don't want to break any laws. >> So that's uh that's the end of the presentation. Any other questions? And and since we have Corey here, any more questions for Cy. >> Thank you, Corey. >> Pass to you? >> Yes. Thank you, Cy. Appreciate it. Good night. >> Okay. Okay. Any other questions for Brad on this before we move on? So, we'll move on to the consent agenda. >> I make a motion to approve the consent agenda. >> I'll second it. >> All in favor? >> I opposed. Motion carries. Okay. New business. Resolution three.
045I call for a motion to approve resolution three. I'll make a motion to approve resolution three. >> Second. >> All in favor? I >> I >> opposed. Motion carries. >> Dr. Darling's report. >> Good evening, board. Um, thanks for being here. I want to excuse Dr. Davida. He's at the special ed law conference along with several others from our district. Uh, if you're going to go to one conference a year, that's a good one to go to. They cover a lot. That's that's really helpful. Um, so Jose and I met and presented at the South Central WASA regional meeting last week kind of on the work that we're doing to support our principles in them being effective instructional leaders. Uh, and it was I think it was pretty well received. We had a couple districts
046reach out to us afterwards and find out more and see if they can do some more learning and even some visits to see the work that's happening. We had the center for educa center for teaching by literacy the language classroom walkthroughs last week and essentially they went through each cl we collectively went through each classroom and kind of doing an assessment like how are we doing with our implementation there's some specific look for us from the center for teaching by literacy around um structure language allocation content assessment those kind of things and so we'll get some really good feedback about where we are on our trajectory for implementation Um, yesterday I believe, yeah, yesterday, Monday, yesterday, I attended the state of the college address with the interim president, Theresa Rich at YBC campus, and she
047uh she gave us a shout out about the potential partnerships we're working on with her to with YBC to increase their their impact for our students and offerings on our campuses. Um, as well as the running start opportunities. And so, uh, we're excited to move that work forward. are currently in the thick of hiring a new president. So once that happens, we'll get some more momentum back up for that. And then um just so you're aware, the quarter ended and so we're officially quarter of the way through the school year, ready or not. And then um you all are the first to see this in print. This is our new um student, family, and staff handbook. This side is English. You flip it over, this side Spanish, and it goes halfway through. It's very print
048heavy, but it goes through here and it provides exactly what the different violations are that students can um commit, I guess, for lack of a better term as a student. And then what are the districts kind of a checklist, but what are our recesses for action? What do we do? Step, first step, second step, third step. Some of it is based on age, some of their age requirements as well. So, um there's no after putting this out there that there's nothing that is not in the law or in a um discipline law or anywhere that's not included in this pamphlet. And so, I know it's really, like I said, really word heavy, but when it comes down to it, we can sit and walk through this with parents and show them exactly here's where we
049are in every district in the building. This is the process. this is the these are the requirements that we must follow when addressing this type of a a discipline issue and behavior and harassment and such and so we've had it before hodge podge of pockets throughout different documents in the book Jose and his team spent much of last year getting this ready to print so it can be very public and transparent so that'll be going home to every uh every student when does that go >> it just showed up today so when Jose's back he'll be busy licking stamps and putting them on envelopes Yes. >> I can't give you a specific date, but it'll be soon. >> But here soon. Okay. Thank you. >> And then next week, uh, we have the coffee with
050the soup on the Monday at 8:30 and Tuesday at 4:30. We have parent teacher conferences also. And then we have no school on the 11th. So we have a board meeting on the 10th. And then on the 13th, we have our migrant fall event. That'll be at McLar from 5:00 to 7:00. From 5:00 to 5:30, uh, our dinner and setup. And then 5:30 to 7:00 is going to be presentation and and different events and I'll be presenting um some updates on our strategic plan. Uh the student advisory council will be meeting at the monthly meeting at the high school on the 14th there because uh the Thanksgiving break the following week we have another board meeting on Monday the 24th. So I have two board meetings this month on Monday and then uh we're talking
051about winter vacation in December. >> Time flies. Yeah. And that's my board report. >> Any questions or anything on anything? >> I just want to say aesthetically, I haven't looked through all the content, but aesthetically this looks really nice and very well done. Um, I did take a peek at the student dress expectations. It's nice to have that consistency throughout. >> Yeah. >> And very inclusive as well. >> Yeah. You and Hel identified like why do we have three different policies for five different schools? So that was something that like Jose said we're in the works and he put it all here in one place so we have some consistency there. >> All right so we'll move on to the assessment portion. Uh we have three of them. We have EL9 E10 and NS one.
052Um I did look through all of them. I did not see any comments on any of them. Um so I think I would like to just go down each of them unless anybody has any. anything additional and just approve each one of them as we go. >> I make a motion to approve EL9. >> Second it. >> All in favor? >> I opposed. >> Motion carries. >> I'll make a motion to approve EL10. >> Have a second. Second. >> All in favor? >> I opposed. >> Motion carries. I make a move to end. >> I'll second it. All in favor? I post. Motion carries. >> I'm going to get you to make motions one way or the other. >> Just a little little nudge here. A little bit here and there. >> You guys are
053so good at it. >> Um, you got a little bit to finish, Heather, on that. >> Have I already been? >> No, no. I'll go to the next one if you're fine with that from the board. I have a couple things. >> Let's go ahead and go to the board. >> Um, so from the board, I was talking with uh uh Rob a little bit. He wants to bring to us kind of an update of where we are on the strategic plan based on information that he's been getting over the year. Uh he was curious about when to bring that to us. I thought we'll bring it to the board and see when you guys want to do that. There's a couple options. We can either do it before a meeting and maybe come in
054a little early and have time to just go over it with us or we can do it during a meeting. Um he thinks it'll take about a half an hour, 45 minutes depending on how much how many questions we may have. There is a little bit of information he's waiting on that we may not have 100%. >> Right. >> Well, I'll have all the information except for the most current CE survey data. That'll be ready probably right after winter break. And so that would be I could provide those those pieces components in January if we want to do it that way. But basically this is giving you a progress report about how are we doing our strategic plan goals. >> So I was thinking on the 24th which would give him as much time as
055possible. The other reason I w I was thinking and I was talking to Rob about a little bit on the 24th was this might be something good to bring up when we meet with the other school districts that let them know how our strategic plan is going and you know kind of how we put it together. Maybe that's our little piece of the pie uh of talking about our school district that we did this and here's some of the results from that uh to kind of show it off a little bit. Um, but that's entirely up to all of you. >> I like that. I like the idea of doing it uh starting a little early. >> So, a study session. >> Like a study session. Yeah. >> So, I want to but I want
056to make sure everybody can make that. Um, >> um, so maybe we just do a 5:00 and that way we're not too rushed. It would give us till, you know, 10el to um, get it done and maybe do that on the 24th. Do I have a motion for that? >> I don't think so. >> So, we'll do a study. Are you We have to make >> you have a conflict with that. >> When we do study sessions, we for the budget, we have to do without a motion, I think. >> Okay. Make a motion to hold a study session. >> We're going to make sure Heather's going to check your calendar real quick. Uh, we said the 24th or the we have the >> Yeah, >> that's the one that's on Monday. >> Right now
057it looks like that is possible. Um, we said five or 5:30. >> We said five. That way we have 45 minutes or so in case we get into questions. >> I think I can get here by 5:30. Um, but I can I mean, if I'm a little late, I can let you all know. >> Okay. Okay. So, let's shoot for that. Let's uh we can do a motion to do that and then see what changes. >> Have a motion. I make a motion. We have a study session on uh strategic plan uh update on November 24th at 5:00. >> Seconded. >> All in favor? I >> I >> post. Okay. >> Uh while we're at that, anything else from the board? >> Nada. >> Okay, we'll do our board assessment. I I don't know. All
058we do is get good board assessments. I don't know what to tell you. >> Wait. I'm going to have to bring somebody else in. I think I don't know. >> Maybe some some >> or get one of us to act up. We need to point somebody's name against vote. >> You got to remember this is just during the meeting. >> So, I'm going to give that to you. >> Okay. We're going to move on to enrollment uh cash flow and budget status on the FYI. Anybody have anything on that? Any questions? uh based on that information that was provided >> I will share with you the the budget status are preliminary and so we made some more entries you'll be pleasantly surprised when you see the final budget >> not surprised they don't doubt you
059>> this is for this year or for last year >> last year >> okay >> but these are still going back to August so the final one >> that's his teaser send at 9:00. >> Yeah. >> Looks like enrollment is about >> 80ish better than we projected. >> Yeah. And yes, >> perfect. That helps. >> Actually, I do have a comment on your budget status report. I like the format. You've changed it. It's been a few months maybe at least, but um it's really easy to read through. I know it's very similar to the other one, but something about the shading and such. I don't know. It's it's easier to read. It's easier on size. Thank you. >> That's that's all part of that new software. >> Yeah, >> we're working with them right now.
060If you look at uh that one printed, okay, well, maybe Oh, maybe they fixed them. So, um a couple of the funds down where it says letter line E, it was cutting off the the pennies. And so, um I think finally got a hold to fix that. Oh, yes. No, it's not. So if you go down to um example would be on which fund? This is the um this is the ASP fund. It's on page six and the far right of oh line C it cut it off. So we're working with the software company to say why are you cutting off three characters about that Richard Prior steals every all the pennies and he has become a billionaire. Is that like the what is it 10 or 12 cent screws that they were charging to
061the Department of Defense years ago and it was never being shipped and all that stuff? Yeah. >> Oh, I see where you're talking about the 189. >> Yes. So, that was letter C. And then the next one, letter line G, it also cut it off. So, there. Full disclosure. Now, you know, we spotted it and we're continues to be an issue and we're working through it with them. Okay. Anything else on this part? Uh I am going to jump back one thing on from the board. I want to say that the um that little form that was filled out for the travel request. I like that form. Is that new that McKenzie did where you filled out? I don't remember seeing that before. >> Like the travel request form. >> Well, not the travel request
062form. There was another one that was with it that was uh like how many chaperones you're going to have and the ratio and that extra little form. Yeah, I like that. I' not seen that before come with any of our stuff. >> Um I like that a lot >> and I can start requesting that from now on moving forward. >> Yeah, it that was Isn't that the one that talks about how what they're going to fits into what they're doing? >> No, I think that's more the memo. I believe >> this one's the initial request that gets submitted to the principal for the Easter. >> Oh, yeah. I I like that request that a lot of good information on I thought. Um, okay. Policy uh first reading of policy 1820. Um, it's just first reading.
063Um, everybody, I don't know if you have any comments or whatever you can bring to the next one. I just in general I think we looking at this we probably need to look at this in comparison to how we do assess right now like these evaluations that we're doing um as well as our annual like policies and I don't have them off the top of my head but um to make sure they're in alignment because they may need to be updated as well. >> Yeah, I agree with you on that. I I think we're going to start running into some things when we start getting into more of the policies of how they're going to align with the the strategic plan and our governance policy. >> Yeah. >> Um because that's kind of my comment
064on the one for the superintendent evaluation that I want to bring up at the next meeting is it doesn't really flow with our governance policy. So, we're going to I think we need to look at that, but we may need to think about as a group maybe setting a couple of us up to start or somehow maybe we have another time that we start looking through some of these policies to update them because I know if they don't come up with stuff that's sent to do anything, we don't touch them. So they may need evaluated from time to time >> and maybe we if we do a board retreat we do it at that point. >> Yeah. Maybe we everybody looks at it and picks a couple of them and we review them and go
065over them. >> Okay. >> We're we're going to be looking for things to do on that. So >> yeah because when I was looking at just the heading and the language and you know I did get into the detail details. I was like oh I'm going to need some time to process and really go through and take a look and see. But yeah. Okay. Anything? So, our next meeting is the 10th and I don't have anything else unless anybody else does. So, we'll call it a journ. Good deal.