001And >> okay, hang on. I'm sorry, but I was on last year's uh >> something thing here. Let me Oh, I guess I have it right in front of me, but I just can't open the things up. Um, okay. We're going to call this meeting to work. Sorry. >> I'm caught off guard. We're going to do a flag slow. We'll just do it ourselves again. I don't want to put anybody on the spot. Oh, I don't even have a hat on. Shocking. That's shocking. >> Ready? Begin. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay, that was good. Welcome. We have guests. Always a good day to have guests. Um, any
002additions or no changes? Anything? Uh, I have a p public comment >> and I'm sorry. Can I Lucia? >> Lucia, please come forward. >> My name is Lucia Thad. I have lived in Gran View for the last 21 years. I currently have four children in the district. You may recognize me as I spoke at the board meeting a little more than two years ago regarding my experience as a participant in the community forum for the hiring of our current superintendent. At the time when I spoke, I genuinely felt every word that evening. My daughter over the summer asked me how I write a wrong and I told her there really was no right way, but that a first step must might be to acknowledge the wrong and take steps to make it right. In the
003spirit of leading by example for my children, I am here to acknowledge that what I felt two years ago feels different today. And I'd like to share why I feel different today. I have seen Dr. Darling be visible at sporting events, parent engagement events, and many different building and community functions. My own children have had the opportunity to attend coffee with the superintendent where they really felt heard. My youngest made a request at one of those events for a refillable water station at the elementary school. A request that Dr. Darling looked into and was able to make happen. So, thank you. The card Dr. Darling gave him thanking him for his advocacy is proudly displayed in his room to this day. My eldest daughter, who attended Graanby View the last 5 years, asked me to
004make the most difficult parenting decision I have had to make this far. She asked me to support her in trying a different school. A request I did not take lightly and weighed heavily on me for the last nine months. My goal as a mom has always been to make my children as independent as possible because I acknowledge that my time on this earth is measured since the day I was born. and I want them to know how to advocate for themselves and solve their own problems. I am proud of her for making a very big decision and in the end I am supporting her journey. Dr. Darene, I want you to know how much my family appreciates all the work you have put into making Grand View a success. I have full confidence our district
005will continue to move in a positive inclusive community of success for all students. I was lucky enough to attend some professional development late winter where I learned that transformational leadership has four components. These are intellectual stimulation which is challenging the status quo, individualized consideration, open lines of communication, inspirational motivation, having a clear vision and goals, and idealized influence, serving as a role model to others by instilling trust and respect. I am not sure if you remember the commitment you made to me as a parent that evening more than two years ago during the community forum. I do. And as a parent, I would like to hold you to that commitment of putting your leaders where they are the strongest. I appreciate your time. >> Thank you. >> Can I ask you a question? Yes. >>
006Where is she going to school? >> She's um started Granger High School on Monday. >> Thank also tell you you made my evening. >> You made my evening. Thank you for coming. >> Thank you. >> Awesome. All right. >> Yes. Okay. We're going to move on to uh consent agenda. Nobody's had a chance to look at it. Bring it back. >> Okay. Any questions, comments on that? >> I make a motion we approve the consent agenda. >> All in favor? >> Second. Second. >> Oh, I have a second. Yeah. I thought I thought I heard her say something. >> Did you second it? >> I will. >> Okay. Sorry, I thought you did. Anyway, all in favor I >> opposed. Motion carries. Oh, and I forgot to tell you Trey got called into work >>
007is why he's not here tonight. So, just wanted to let you know. >> Did you need one? >> I don't, but these are fancy. >> Do you need one, Sabrina? >> Like this. >> Good thing we're going out for a new levy. >> Evidence paid for this. Hey, these are been sitting around for over 20 years. So, I picked old stock. There's nothing new many, many, many moons ago. >> Yeah, they don't even make these anymore, do they? >> I have to see if they do. >> Okay, so at this time, we're going to uh recess the regular board meeting and go into the budget hearing. You're >> myself share sharing is not turned on. >> Sorry. I got the green things. Are you okay if I stand in that corner? This corner Okay. So,
008um this is the budget hearing. We're going to do this by state bond to have a budget hearing before the official budget is adopted back in the regular meeting. And so, today I'll do an overview of each one of the funds. Um and everything, all the slides here you have seen. So, nothing in here is new. I talked about different budget sessions. Um and so we'll talk about the enrollment, staffing, summary of the revenue, expenditures, general fund, and then all the other funds. Um budget information. The budget establishes the maximum amount the district can spend. The budget should be balanced. For example, the beginning fund balance plus revenue should equal or exceed expenditures. The budget covers the fiscal year September 1 through August 31st. The budget must be formally adopted by the school board each
009year and a copy submitted to OSPI. Um the budget parameters continue to support current programs as much as possible. Depends on on the year and the funding. Uh manage program staffing and purchases to avoid cash deficits during the school year. Comply with all state, federal, and local laws and rules. that adopt a budget where planned expenditures will not exceed anticipated revenues most years. um budget challenges, the challenges that we face, um we consolidated to one one slide, teacher salaries, state funding gap, um the LEA reduction that we had back in 2024, uh the declining enrollment, uh federal programs allocations not keeping up with inflation such as the salary increases, increase in utility rates, which we're all aware of that, you know, in our homes, and the increase in insurance rates. We're probably mostly familiar with
010that, too. Those have skyrocketed too, the last couple years. And then why a fund balance? A fund balance um well the first part is defining the fund balance. There's a restricted committed assigned and unassigned fund balances. I'll let you read the what each one is. Let's try to honor your time. Um unassigned I'll go to the last one. Unassigned funds are daily operational costs. It also provides for reserve to cover any unexpected expenditures or revenue reductions. Um, and then a reserved unreserved should be anywhere from 5% to 8.3. Um, and we aware of the 10% that we're trying to work with. This is just what we had in the past kind of a where things would go. So, just an overview for you. Um, then cash flow. >> Quick question, Brad. Sorry. >> Yes. >>
011Your thing where it says the unreserved assigned fund balance shall be between 5 and 8.3. Where do those numbers come from? Is that a state thing? >> Um, yes. That's a state kind of a it's a guideline. >> Okay. So, it's just kind of a guide that this is where you should try to be as a school district, >> right? And we have those other, you know, the committed the other. >> No, no, no. I just I was just curious where the number came from. So, it's something that they're telling you you should try to keep >> in between. >> And and it comes from also when the auditors come through the audit, they say, "Hey, do you have enough in your bank to make it through the next 30 days to make the next
012payroll?" Those types of things. So, and then the cash flow in here approximately projected average monthly payroll which is running about 4.3 million. It goes up and goes down but it's been it's been hovering well over 4.2 4.2 million. I put 4.3776 as an average. Um and then AP is about a million and so our monthly expenditures are about 5.4 million a month. Uh we want to maintain a good fund balance because that helps when it's time to go out for a bond. And if you have a good fund balance over the years, uh the trans, those types of things, it helps with the ratings. And we do have a very for the size of our district and where we're located, we have a very good excellent rating. It's not I mean it's not the
013highest because we're not in a very affluent area to have a higher rating, but as far as it's concerned, we're as high as we can go on that one. A forward thinking thinking in grants. And so some of the grants, um, it's not the case anymore. We used to have the the special ed grants would come through and the federal ones and they wouldn't be approved until December. So we're having to fund all the staff in those federal grants September, October, November, December before we could claim any money. So we need to have money in reserve as an example to keep up with those. And most of our grants are claimed grants anyway. So we have to have the money the first month we claim the next month. We're always a month behind. um cover
014unanticipated revenue loss. It occurs with enrollment declines. If our enrollment were to decline more than we anticipated and we go, "Ouch, wouldn't we?" So, and support staffing during a short-term loss of funding. You know, we we've decided over the years that we want to maintain and support staff if we do lose federal funds like the discussions we had in the last three or four months, those types of things. And we want to cope with unexpected expected unexpected expenditures um such as anticipated loss of state revenue mid-year reductions and a reference in here back in 2011. I know that's a lot of years ago but it did happen. And that year is when they had the fourth grade enhancement class size that they withheld that year. They changed midyear midstream and didn't let us know until
015later. Also there was one year oh I didn't put the year in here in June aortionment. They did not pay us June a portionment until July 1st. And so we had 1.5 million that we luckily could pay make our payroll because we had that fund balance to do that. And then yes, we received the money the next day basically, but it's still having the reserves to be able to do that. Okay. So enrollment estimates, we've gone through those at previous meetings. K12 we're looking to have 3,22 uh students and AL which is the uh contract learning would have 40 anticipated to have 40 for 3,242 uh running start students running start students 93% is paid to the colleges so we'll only receive about 7% coming in but just letting you know how many students are
016in running start uh the dropout re-engagement program that's had six this last year we're projecting about eight and the vocational um at the high school level 320 20 again and 78 it's going up. Uh they have made a decision to offer they have two full-time teachers and now they're going to have a third uh teacher that'll be teaching CT for middle school and and they'll they'll reach all the way down to sixth grade. And you'll notice the slide says vocational students 7th and eth those are the ones we're funded for. So if we can provide to sixth graders um CT classes but they're not funded by the state. you have actuals for 2024 25 >> on the of this list of enrollment. >> Um >> this is estimated. This is what we estimated for last
017year. Correct. >> Um on the on the bottom though on the small on the bottom. >> Okay. >> Those are actual numbers for this year. >> Oh okay. >> So >> I was looking I just couldn't see where it said actuals. So >> yeah and that would be actuals as you know all the way through June. So 3365 running start re-engagement 6.7 vocational was 320 and uh again the middle school was at 41. Oh this one has a bunch of numbers so I'll go fairly quickly. It's a lot of numbers but this is a moment to give you an idea of what the trends look like but let's go to the next slide because next slide says oh here's what a graph looks like. I think graphs I even look like I need numbers in
018the background but I love seeing graphs because it shows the trends. Um the sad thing is the blue line is our actuals and then moving forward to 2526 through 2029. Um that line coming down through there is what we're projecting for budget that it continues to drop. We just haven't seen it. I'm hoping the enrollment the enrollment we mentioned it earlier the enrollment is is still off this year by about 160 students but it's still early. It's not after Labor Day. Labor Day is going to be the official count on September 5th and hopefully we'll bounce back. Um again, we've seen this enrollment trend also. This is enrollment trend for each one of the grade levels. Um we have K5 912 and 68 and just showing the grade levels at that that grouping where we
019are projecting out for 20 the next three years 26 20 well it's like four years 25 26 all the way through 28 29. I'm really hoping that this graph is wrong. I'm really hoping this previous slide is wrong. We have more students, but the trend is this is what the trend looks like now. Um, and then what have we done as far as if the trend is down as far as enrollment, what are we doing to to maintain staff um at a at a acceptable level? We've made some reductions in the certificated side uh two elementary positions and then two positions at the high school. And on the classified side of the house, um there were things coming and going. The one ad that says 1.0 central office administrate registar student data coordinator and actually
020that we had outsourced it. So we had the position last year but it was not an employee. It was a contracted services and so it's not really an ad. It just we have it as an employee. And then there's been multiple changes back here. That went quick. >> What is the difference on that? Like I mean how does that save us when we outsource? I'm assuming because we don't have to pay you know benefits and all of that that we save. Is that the right assumption? >> Um in that case the outsource we do not have to pay benefits but usually pay our higher rate because they're collecting more. The the real benefit is we have somebody here on site and that's what we've been needed to do all these years. the person was, you
021know, up in the >> Yakimo >> and didn't come down, but now we actually have a person on site that can um assist us right away at the moment. >> Okay. >> So, the difference in that it does cost a little bit more to have them work directly for us, but they're also here all the time. >> Yes. And it's almost cost neutral because the amount that we're paying for the contract um is approximately the same. I'm just going to say, hey, it's a wash because the wages are lower, but then you have the benefits. Yes, that's true. But it it came out to be basically a wash and actually I think it saved money. I was looking at it saves money by doing it >> by more efficient, right? Like we get more for
022what we are output, I guess, for what we're paying. >> We we can Yes. Because like I said again, having a person on site is is a huge benefit. Just huge. Robbie, you're going to say something. I don't know. >> I thought you raised your hand. >> You answer my question. >> Thank you. >> Oh, you're welcome. If I'm going too fast, I'm just trying to honor your time, but tell me slow down and ask me questions. >> You're doing fine, Brad. >> So, the next one is percentage of revenue. Where's the revenue come from? You can see most of the revenue, 56% of it comes from the state and general purpose, 38 million. Then we have other state and special purposes. Those would be uh grants, those types of things at 16 million. And
023then the others, you can see the breakdown on there. Local taxes, that's going to be our money. Uh local support tax, non- tax, that's anything we collect within the district. Somebody comes in, pays us anything, that that's what that local support would be. We locally collected within the district. Um so federal special purpose those are federal grants uh revenues and other entities the 1.28 million 1.1 million is um is the contingency we build actually 1 million so we build a contingency of 1 million so we put on the revenue side and on the expenditure side so 1 million of the 1.2 to 1 million is just a contingency in case grants come through, additional funding sources we have uh arrive, we can then go ahead and expend it because on the other side of the
024house, we'll have on the expenditure side. Um down under other instructional programs, 1.6 1 million of that is the contingency that's inside there. So, it's it's they balance each other out. Um, and then I really don't uh have been here many years. We don't really dive into that contingency unless we receive those revenues and then we may use that as expenditure to balance them out. It's not like I don't use that as another million dollars as go spend and to drain our fund balance or whatever might happen. That's not that's not the intent and it's not how it's been utilized. So um you see the expenditures break down here. The green is regular instruction. Um the blue happens to be support services and uh then you have compensor ed which are grants and then the
025vulk side of the house is on here special ed. Uh the special ed um includes the state as well as the federal dollars coming in. So that's both. It's not just from the state it's both. And then just here's a summary of the revenues again the numbers and what they add up to. So the revenues are anticipated to be about 68 million and the next one's a bunch of numbers also and the expenditures are expected to be 28 million. Um part of the grouping and in your packet in the very back have to mention this in the very back there's a there's a revenue summary. So if you have questions about we're looking at the revenues, let me back up a minute. The revenues, it says 1000 series, the 2000 series, they show on here
026in the back, we give you a rundown of those types of things that are in each one of those group beats. The revenue side where it says revenue summary. And then on the expenditure, the same thing, a document shows the program codes. As we get into those, you know, like the first one, regular instruction 00 through 09, 01 is basic. That's everything in the classroom for the most part. And then 02 happens to be um AL which happens to be the CLC program. And then 03 is that dropout re-engagement program as an example. And then you can read the others on here. Well, TTK is a program in 09. So on through here there there are no dollars in the federal special purpose. Those were all numbers were program codes that were set up during
027the when we had the extra dollars. So that's why you'll see nothing move. Well, who knows? Maybe down the road you might see it that'll show up, but not at this time. >> So Brad, how do you budget the 2,000? Because you said that was things that people come that they come in and give you money. >> So that could be fundraisers. Some >> $800,000. >> Well, some of her fundraisers, but not all. So in here, buys and fees come through that account. Um selling goods, student projects, uh school mills. We don't receive a lot in school meals, but but a little bit uh with the staff pay per meal if there's investment earnings in there. So, a lot of that most of it is probably investment earnings uh 60 to 70,000 which is in
028your document which we can flip a page and and show you what the investment earnings are. >> So, did you get this number kind of from years past kind of how the trend went? >> Yes. >> Okay. >> And so are very good questions. That's why I've given you this other example. Let me find the right. >> I know it's probably in here, Brad, if I wanted to really dig through everything because it's easier to just ask you. >> She'll know right where page 48 of 50. >> Well, on its part because they didn't number them one through whatever. But if you go to page eight of 41 here in the general fund, those are the revenue codes. And so each one of those the 2000 series are broken down. And so I budget within
029each one of those line items. You see 8 of 41 is start at the top with,100 local taxes. >> Okay. >> And so you can see the breakdown there. See um 2300 the besties are about 240,000. So that is 27. >> Thank you. >> That helpful. Yeah. So, the general fund summary, I come out to see because the labels in the way. Let's move that out of the way. Um, again, we talked about what the beginning fund balance uh we left the budget in our discussions. We talked about the the estimated one back in July 9.8. We left this the same in 9.8. I know we had further discussions where we think it may land um and where I really think it's going to land, which will be higher. Um but this one still was
030the budget we'd already put together. Um and with the transition with the software, it's really difficult to go back in and make some of the changes. I did modify the expenditures like we spoke about the expenditures were looking fairly high. And if you look here, total expenditures um and now the difference is 78 where earlier it was a million you know that piece. So, we dropped 300,000 is what I made a reduction in. And then there's that the transfer 1.1 million, which we always make a decision late in the year to when they do it or not. And it's in the budget, which makes it easier uh easier for me when you approve it to send it through because SPI already is already aware of it. They've already approved our our transfer in a roundabout
031way. They've approved it. So, when it goes through, they're aware of it. >> So, what Oh. Let's say at the end of the time we wanted to put more money in there. Could you do more? >> We could. >> Okay. >> So, that's just a budgetary number you put in there anticipated. This is what we'd like to do, but like we're doing less >> this year. You can do that, but you could do more. >> Yes. So, so um I've always followed the protocol where I come to the board and do a resolution. I'm not required to do a resolution to do the transfer once you approve the budget. they just barely so but I want to maintain the trust and so I've always done a resolution but a resolution you could say two million
032but when we do the resolution yes we can do more that's how would happen >> okay maybe later if we get to it I'll have my point on why I said that >> okay >> that was an excellent question and yes it can be um so something okay so then this is the then We're required to share with you the four-year projections. And this is where um we're what we anticipate for 2627, 2728, and 2829. We call this the four-year projection because 2526 is the budget blue is the first year and this is years 2, three, and four. Um you can see here projecting what the beginning fund balance would be and it just carries forward from the ending to the beginning, ending to the beginning. That's how that that's arrived at. uh total revenues.
033We go through and take a look at what's projected as far as revenues and I know we spoke about the revenues starting in uh 26 27 27 28 that we'll be running a levy and so this is built upon hopefully the levies will pass. So things can change and then expenditures where things are going to be growing with a um uh the next year the legislature has approved a 2.6% 6% increase. However, who knows? They can always come back in January and say, "Whoa, wait a minute. It's going to be less, but I use the 2.6 to make for the projections." And this one also, there's a an RCW that requires, we talked about the MOC, material, supplies, and operating costs throughout the entire budget. And so, um, this is a campus that was put
034together by SBI. I've used this, oh my gosh, I think it's been in place since what, 2011. Is that what it says in here? So well over 15 well almost 15 years. And so we project out you know what are all the revenues coming in off of the revenue projector that we have the F203 they call it revenue projector and it gives us the revenues coming in on MSOC and then all the expenditures that are buried in the budget these different programs. It only takes into account the basic basic head pieces. So we have program 01 we talked that's where most everything is at when it comes to the district. program 02 which is AL re-engagement which is 03 and then district support is in 97. Um, any questions? And it it requires that we
035present this and if this difference were positive, then we would have had more work to do to sit down and say, "Okay, what how would we spend those dollars?" But we've already spent them all. >> Plus some it looks like, right? >> Plus some tested my eyes on that one. The negative numbers get smaller. Positives are like this big. >> Well, okay. You know, I just prepare just in case you didn't have your glasses or I didn't have my >> I'm good. I made it. I made it. >> Just have to hold it a little bit further away. Thank you. >> We didn't put this one in the binder, but uh we had already glued them before we Thank you. True. right there. >> Thank you. >> Okay. So, now we'll talk about the other
036funds. That was the general fund, which is all the operational types of things that take place in the district. And now we'll talk about the different funds we have, the other four that are within the district. First one's capital projects. We've had numerous discussions about capital projects. That's the fund that we use to build a high school and any other major projects we might have. And so um in the capital projects fund we have built capacity to to um do districtwide HVAC projects. It looks like starting to shift around. We'll have some additional work we have to do at Smith. We're looking for grants. Right now we're applying for a grant. We'll see how that pans out to do Smith to do the uh the chiller. The chiller is was it 25? It's 24 years
037old and so that only lasts so long. And yes, we do maintain it, but some point in time. And then um >> would would that upgrade be something that'll satisfy something on the clean building act? >> It would the the out of the gates right now, Chuck, they're looking to um do the same thing we did, which is heat pumps. >> Yeah. >> We don't know for a fact. I'm not that's where we're at. And that does save quite a bit of energy by doing that. and if we can receive this grant. The grant is a clean air um indoor clean air grant and so we're working on applying for that one here by the end of the month in the in September >> and we're trying to decide which ones because we do have
038multiple um controls in different vills. It looks like SPI has been approving grants. They did school district had less than 3,000 students. They approved most of them that talked about control upgrades and so we'll try and ver we'll put those things in there too and try to optimize where the grant might be awarded. Um then we also have some additional asphalt areas areas that we'd like to asphalt. We have the blue the bus loop right over by area Thompson is an example. Um and over at the bus garage maybe behind the building. We can't really do that whole parking area they've asked us about uh because it needs to have a retention pond if you do that. So, um, you're aware of those. Some of you are aware of that. And been building projects. We
039continue to work on this building and we'll continue to work through classrooms, restrooms, those types of things. Uh, small projects on West Second property without having to call the name out. You know, on the other side of the middle school, we to say, "Hey, we will we want to develop the whole site. We're looking to maybe make a not make we will make a green space from the parking out about 20 ft." and and start making some green areas, things like that. I know they went out there and made the it wasn't project projects, but they made it for made a track area for cross country. >> Oh, they did do that. They did. >> Okay, good. >> They went out and and drugg around the fence line, across the fence line, like a V
040in the middle and back and forth with the coach that can look at it. So, we'll continue to look at that site and, you know, and work with the board. Would we want to do it at this site? Right now it's only small little things like I said a green space and in the cross country piece then miscellaneous projects um and purchases that may come up. This is the fund we would pay for if we had any other purchases of land or building and leaseold tax is on here is a small amount. It's less than a,000. It's between about $800. Um so the estimated again the overall picture for the capital project fund the beginning fund balance 5 million revenues is 201,000 most of those are investment earnings we're in the grant money that's coming
041in so it's mostly investment earnings uh transfers in and then total expenditures um and you see the net is 5 million and so we end up with about 10,000 >> but that's only if we pull the trigger on all the products checks. >> Yes, >> we could choose to do one, two, or all of them. >> Yes. >> Okay. >> So, we'll just start working through. Those will all come to the board. Uh they'll be worth know anything that's over the 100,000 mark, those types of things. And we'll talk about other projects we have going that are smaller. >> And is that if we do not receive the grant that we're expecting to um expend, what was it? 5,000 $5 million. Sorry. >> Oh, well, the grant is it depends how much we request and
042how much they award. um doing the chiller. The first estimates is about a million dollars. So, we'll have to find out. They were approving most of the grants and they're doing upgrades to controls. They call them controls optimization and they're approving with the smaller districts about 600,000. One is as high as 1.2 million, but most were not. So, we've got to they have balancing act and we'll just hold off. It hasn't the shoulder hasn't completely fallen apart yet, but we'll have to look and see as they come through and do add a digital analysis on how much longer will it last and just try to put these pieces in there to offset. >> But that's also based on us transferring a million and we're only transferring we're not transferring a million this year. >> Right.
043>> So the number isn't isn't correct. >> Right. But the beginning was using only 500,000. So the beginning is correct. But you're correct as far as the transfer in. we wouldn't have that additional million in there, >> right? >> So, we're just building capacity. I if u if we if I present a budget and capital projects and say, "Hey, we only have projects worth 250,000 to put especially 250,000, I would have to come back to you do we'd have to advertise the newspaper and do a budget extension to do anything." Oh, >> okay. >> So, that's one of the reasons I do this. Okay. >> So, we're building a lot of trust. >> Yeah. this. So if these things come up, you're going to approve the projects anyway, but then we don't we have one
044less hoop that we would have to jump through is all it is. The um year projection again required on all the funds. Again, this will shows the beginning. Um and this transfer in 2627, we put a little bit lower about a half a million and then move it back up to a million on other years. And those are just projections. when we do 26 27 budget that could say a million for a transfer again when it look like I need to slow things down a little bit coming out of the general fund those types of things we the general fund the four year projection want to make sure that it's uh that we have capacity in there to continue to move forward that's where it's coming from that's service fund that service fund is to
045pay any u bond payments we may have major Javon who built the high school. We sold bonds in 2017 and in 2018. So they did that just to stagger. We didn't need all the money right away in 2017. So they staggered 2018 the two. Um and so we're paying on both of those bonds at this time. Now the total net payment this next year is 2,842,000 for those two bonds combined. Um with assessment we would assess 2,940,000. The reason we assess more is because usually account for 2% non-colctible taxes and that's usually been coming in about a one and a half% but I'm very conservative and said well let's do 2% just to make sure and we we cannot build a reserve in in the debt service out there. So I'm trying to balance that
046debt service let it come down without building too much of a reserve. Um, at the very end of the day, we're supposed to only have a reserve of about 2%, two or 3%. And so, it's not like we we're not making the money drop down. >> So, once everything's paid off and we have 2% left in there, where does that money go? Does it have to stay in that account? >> Um, it does stay in there. The board has the ability to transfer it or refund it. We can refund them. But as we get closer uh when those debts are coming due we continue to instead of assessing 2 million 2,940,000 we may assess only if we're paying 2842 we might assess 2.8 million and knowing we're going to drop it by 42,000 plus the
047other 2% it'll start to come down. So, as you get closer, drop them down. >> And you do have options. >> Four years, we're going to probably have to go out and do it all over again. >> Then you'll be right back to where you were. >> So, you want to maintain and and first year, we sold the bonds uh back in 99. We did all of the schools. We actually had to come back and do a budget extension just to because it wasn't built by budget like I mentioned earlier about budget extension. So in the the capital projects fund not the debt service we have projects and come back to a budget extension so we could start the process and the process was usually it does start with the architects and so we didn't
048have capacity in there to at that time to pay the architects um see so approximately $160 per thousand um and again I always say that when we sold the bonds we said they'd be about $325 per thousand and of course it's much lower than that. So we definitely exceeded what we mentioned to the vote we would shared with voters. The expense contingency there's $10,000 consent contingency here just in case there are bond transfer fees. We pay about $700. There's one action in your packet tonight paying something out debt service $700 out of the fund. Um, but if there's any other anomalies somehow get missed, then we have the capacity to make sure we give you things. And for your projection, this is taking into account the actual um debt schedules and what's the debt schedule
049look like moving forward. And then this doesn't show you what the assessment is, but shows what the revenues are being moved across make those debt payments, which are this line down here to the debt payment. And this lead to that payment minus $10,000. You know, there's 10,000 build each one of those years. Think of that 10,000. Think of it as like contingency in case something isn't quite right. Um there are districts that have been caught off guard. They didn't look like the right line for their debts. And so, um they weren't able to make their debt payments on time. They have to go back and do budget extension, those types of things. So, just little things they try to take care of. But we're good with all of them. >> I must squeal. Oh, I
050had the volume turned up fast. Let me see here. If I do this Oh, I can't get to it. Forget it. Okay. So, >> I know. I like that. It's coming in there. It screeches all. So, on the uh um transation vehicle fund, it's mostly for yellow school buses. We have other documentations that transportation fund provide first a major you can do major repairs. So if we had to repair an engine on a bus it's going to cost 25,000 we actually have to petition the state and say hey can we pick this out of out of our TV fund and they normally will say yes but you have to ask them first and they have to say yes. So you can do some of those major repairs out of the fund on buses but that's
051usually usually some hoops you need to jump through. And I put on here depreciation schedules. Uh that may come up later. They changed these to uh small buses are eight, big buses are 13. Big buses used to be 19 years many years ago. Have too much history. Sorry. And then Oh, who's this guy? Look at that guy right here. >> That's what I said. He made the cut. >> So, um >> I hope not. He asked He asked which bus driver was that? The one we just got rid of. >> Oh god. >> The one that we designed. >> This is Tyler. This is Tyler Green >> or Tyler. Sorry. Yeah. >> No relation to Trey. I texted Trey with nothing. >> You weren't driving it that day. >> I wasn't driving that day. >>
052Um right there you can see the uh the buses. We've already ordered two buses. They'll come in at 25 26. I have to order two two or three more buses this year and they may show up at the very end of 256. It's really >> that bus is trying to keep us going, huh? >> What's that? >> Do you sell the you sell them or other districts buy your school buses? >> Oh, they do when you serve bus them. They always sell them. >> Brad Street or uh um Kevin Chase bought one of them. >> He did. made it into a party bus. >> Really? >> One of the small ones. >> Yeah. Put it to good use. >> Oh, yeah. He painted it. It's all >> put to good use. >> Yeah. What's it?
053>> What color is it? Blue. >> Like a It's like a tan with like red swirls all over. >> I'll show you a picture after this. >> It's like 70s. >> The Dave Matthews band. >> Psychedelic. >> I think I need a demonstration just so I can see. >> You should drive to school. >> Let me know. Let me know. working my driveway right now. >> He offered it to me one time >> like new >> with a driver >> that needs to have a driver. I ain't driving it. >> So again in this fund the fouryear projection you can see the projections up here. Um revenues coming in this the revenue is u investment earnings and depreciation. So most of that depreciation come in over the years and we project out there's a tool
054on SPS website we use that to determine oversee for depreciation. Now that can always change so we do the best we can over the next four years but the state may change the reimbursement rates that may go down >> now remind me how many do we have we received now for the district that have air conditioning. I believe we have two. There should be three. The other one be the third one coming in. We should have two already. >> We have two. The third's the one that might come at the end of the year. >> Okay. >> I'm thinking about the big buses, too. Third big buses. There are some smaller ones that have AC, but there's two. >> And again, here's ASB. And these are the ASB officers at the high school. Probably recognize
055a couple of them. Um, ASB. We combine all the different buildings. Uh, Harry Thompson, McCclary, Smith, Middle School, High School. Uh, CLC doesn't have an ASB. They haven't in the past. They don't have any officers at this time, but they could, they put something together. They could have an ASP. And then we build a little contingency in there in the revenue and expenditure side at the very top, the 30,500, just in case. Um, I don't know, maybe the high school's going to go crazy and they're going to raise uh $600,000 and of course then they want to spend it right away, don't they? So, we build a contingency with revenue coming in, but also um on the expenditure side that can float between the buildings. We tell them they need their own ASBs like the
056middle school and high school. Since they have an ASB officers, they need to make sure they pass their budgets and they would have to move a budget extension. We probably give it a different name but revise their budgets is what they need to do within the building. But they can do this without they don't have to advertise for two weeks. They just ultimately and then here's ASB. Um it comes from that page you just had just seen. Uh and then here's a 4 year projection. Uh Heather puts this together and says here's where she thinks it's going to protect on as far as what we'll have for revenues and expenditures moving forward. Um and then the last slide is this one and this is when we get to the bud adoption. It says that on
057the top just so that save time when you get to the new business. This is what the board will be approving is this document here that shows the total total appropriation for each one of the funds. Those what the board approves. I know there's a lot in there and we try to share all the things that are in there for you. And the bottom line also shows the levies the 2,400,000 of approved levy and then the assessment of 2,940,000 for the debt. Any questions? Oh, and in your little I know we I just PowerPoint instead of doing all the pages. Isn't that nice? We can be here all night. >> I do the pages. So um just so you know the general fund is in here. Uh you have all the different programs that we
058have and what the matrix would look like for expenditures within that program. The ones you do not have in here I'm not sure that uh you can always come by my office and look at it. There are page after page after page that shows staffing on certificated side. We loaded them in. It shows like how many elementary teachers what their pay raise pay rate is from low and high. Um and same thing with all the other staff throughout the whole district. You have the certificated pages which goes on for 20 pages and another 20 pages on classic talk about but this is the one that prints I go to SBI says oh you do the summary. So that you have fgging and then it has all the different funds in here. We we did flip
059to the back, didn't we? And then the revenue forecaster is in here. Um I put that in there just that that's the actual document where we put in projected enrollment for next year. And then it generates what the revenues would be based upon this projection. So, I didn't go out on my own and throw marks on my my wall and say, "Oh, this many students, I think we're going to get X." Now, we live protected. >> So, this all comes from obviously like the database, like you said, you ran it from OSPI. Out of curiosity, because I see how thick these are, would it be simpler to try to do the e file next year and have them like on the Google Drive where we can access them? >> Um, I actually have this in
060in PDF so I can email it to you. >> Yeah. You think that but do you think that would be easier than putting these together or do you guys What are your thoughts because you know how we're getting used to links and getting everything downloaded? I just think about staff time. Just wondering. >> I like the PowerPoint part to be able to follow along >> here as even if you do it up there so I can look at it. But yeah, I don't the other stuff is >> tough to dig through. I just want to make sure I bring it in because I love it. I want to make sure you at least >> I can say you had the piece of paper and yes, those can all be that one there abbreviated version that's
061in here. Those are all PDFs I download and save and I can send all those out and I agree with you more things like that. >> Yeah, I love it. I mean, I love having this and I do like to take notes. I just think of like I say how much time it probably took for somebody to put this together. And so we're trying we're trying to get there with the time. >> That is helpful. >> But the tabs did take them a while. >> Yeah. >> Any other questions might have >> the >> Well, yes. So last year's budget right now you current budget and I'm not talking transfer. I'm talking this budget. We're estimating 700,000 $78,000 negative. What was it last year? What did we estimate last year? Not counting the transfer. >>
062We were around the same number between 7 and 900 700,000 900,000. >> And where do you think we're going to end up? We're going to end up and we always pre not this year the previous year the enrollment helped offset that the enrollment went up because and this year it will more than likely going up. We had some additional grants able to move things around and charge things to grants. That's how that moves around. Some of the other dollars have not been expended in some of the categories. So, we think we're going to be about even >> um Yes. >> Okay. >> Very close to even it's going to drop. What did we say? Was it 400,000 after the transfer? It's going to drop. >> We're talking about We're talking before transfer. >> Yeah. I
063only want to talk before transfer. >> Two weeks ago, you told us you thought we were going to be about $200,000 to the good. >> Yeah. to the positive. Yes. Okay. Is this where we discuss the budget or do we move on to the next session where we discuss more of it? >> Um in the budget hearing you can discuss it and then when you have new business >> but then we vote on it in the new business. >> We have to vote on it new business. >> Okay. >> So you can do it either places. The hearing is all about discussing the budget. If anybody were to, you know, show up to the budget and talk about it, you can ask questions, too. >> Okay. >> You can decide. So, other than that, I've
064finished presenting. >> Anybody else have anything before we move back into um >> is back into the meeting? >> Is there's probably a curriculum adoption built into the budget? Are we going to be adopting any or purchasing any curriculum this year? >> Science. >> Probably be science and maybe a little bit of um health. That's the only thing that's on the horizon right now. >> Are we piloting already with science? >> No, we're at the beginning phases of just talking about look vetting and looking at different publishers. But there's about five of them right now that we're going to start digging into here pretty soon. >> And is it K12 or is it secondary or >> be 68 right now and potentially be 612? >> We'll see. So will we get through the choosing and
065pilot and everything before the end of the budget? >> That's the whole that's the >> Yeah, we started last year just talking about it. Like I said, we've identified five um publishers that we want to look at right now. So, we'll have our first Cur talk curriculum council meeting um to approve all that and then we'll start vetting and having subcommittees because we're not going to vet all 10 of them or all five of them. We're going to kind of look at three and then drill down a little bit more and pick one or two to pilot and hopefully by second quarter we can pilot spring we kind of know what we're which way we want to go. Okay. Anything else before we move back into regular meeting? >> I think all my questions have
066been answered. >> Okay. So, we'll reconvene to the regular school board meeting. >> Thanks, Brad. >> Yeah. Thank you, Brad. >> So, we're going to step right into uh new business. Uh we got resolution one which is uh scheduling the schoolboard meetings for the 2526 school year. >> The only thing I noted was um November we usually have a Monday meeting for our second meeting and then it looks like because of the Veterans Day, right? We're doing a Monday meeting as well. Um but other than that, I mean it looks good to me. Um does anyone have questions or anything? I'll make a motion to approve our schoolboard schedule. >> Second. >> All those in favor? I opposed. Motion carries. Next under new business, we have resolution two uh which is uh fixing and adopting
067the 202526 fiscal budget. Um here's my take on the budget. We have in some aspects gotten lucky that we have projected negatives and we've been able to come in under the wire. Um I don't like gambling that way. I know we worry about having x number of dollars in our um in our fund balance. That's why I asked the question about how much we could transfer. You can control that by how much you transfer. So, if we had a budget, and it also states in our paperwork that we would have a balanced budget, which we don't. Um, if we had a balanced budget and we went the other way, we would have had positive $800,000 and we would and we could have put the 1 million in and 100,000 instead of 600,000 and 100,000. So,
068um, Mapton is having a huge impact of some HVAC issues where they're actually having school in different schools. If we had something like that happen, you could probably throw your fund balance out the window. >> Um, to a point. Um, that's just my take on it. I would much rather have a balanced budget and if we end up in the positive, good for us. um because you could always even end up in the negative even when you have a balanced budget. Something could come up. Um but anyway, it's just my take on it. Um it's a board decision, but that's all I had on. >> So, with the balanced budget, where would we make the cuts? >> That was brought to you at the last meeting and nobody wanted to talk about it. >> Yeah.
069Well, we talked we talked a little bit about it, right, that these were proposals if we got to a certain point. But I also think that if we're going in that direction that we should get our community involved in what it is that they want to prioritize, you know, um based off of what our strategic plan is. >> I don't think you have time to do that when you're putting a budget together at the last minute and we have to vote on it tonight. You don't have time to go to the community and that's why they elect us. But I brought up possibly having a budget meeting and nobody wanted to have one to talk about those potential uh cutting of some of those things. So, we're where we are. That was kind of why
070I asked Rob and Brad to bring potential things to the board so they could see things that we could possibly do to help bring us into a budget, a balanced budget. But >> yeah, >> that's just where it went. >> I I've asked since last year, what would we potentially do and when do we bring community or others in? So, it's not the first time, but um thinking of that, too. Um it is a concern and I see it a concern because we don't want to get into a situation where we cannot pay our bills, right, pay our salaries or like you say, accommodate for other emergencies that may happen. But where we're at today, what happens if we don't approve a budget? >> You'll have to have a meeting tomorrow or the next day.
071Otherwise, we shut down September 1st. >> Just >> and and I am not saying not to approve the budget. I'm just bringing up my concerns. I'm one of five. So, I have all the faith in, to be honest with you, I have all the faith in Brad, but it just takes one little screw up or one little thing that it goes bad. And I don't want to be that screw. I mean, that's why and then the talk about we want to make sure our fund balance doesn't get too big for other reasons. That's why you transfer more into there and we do a few more things around our we put a different we put another playground in or we fix up something else that need that we're haven't been able to do. We can do
072those things because these schools, we got to get five more years out of them before we're going to get any matching money out of the state for our elementarymentaries and we're one leaky roof away from it. I don't know, maybe I worry too much about stuff. I don't know. But anyway, that's just my take and we can move on to do a motion. We're at that point where uh motion can be made and we can vote on. That's where we're at right now. So, I guess exactly what I read is uh unless we have any more discussion on it, uh I'm going to ask for uh a motion uh on it. >> Quick question. Um, Sabrina, have you had an opportunity to look at what the listening session topics might look like for those who
073have responded? >> Not not yet. Okay. >> I have not responded to that. That's a good point. I forgot all about that. I seen it the other day, but I have not responded more. >> Once I get uh once I get all the responses, what I can do is I can download it to an Excel and send it to you guys. I think that could be something that if it's not already on there, I don't know who's responded that >> was definitely going to be one of mine to be totally honest with you was talking about budgets and things that we need to do. Yes, exactly. >> So, do I have a motion? >> Do we have any other comments or questions, concerns? >> Anybody else? Sorry. No, I I make motion to approve the
074budget for 2526. Do I have a second? >> Okay. All in favor? >> I say I >> opposed. Nay. >> Okay. Motion carries. We will move on to policy 2110, which is just this is just kind of a maintenance thing, right? So, have you guys had a chance to look this over and anybody have any questions or comments? It looked pretty minor what was being done. Just a few little >> Yeah. >> typy things. >> Yeah, it looked good to me. Do >> I have a motion? Make a motion to approve. >> It's first reading. Do we have to do a second? >> Oh, no. You're exactly right. This is This is first reading now. >> Yep. >> Yes. Sorry. We're not used to doing those anymore because everything's in our other stuff now. >>
075Yeah. >> And forget about that. >> Okay. So, we'll move on to uh Dr. Darling's report. We finally get there. If I can go back really quick, Amanda, usually when we have a policy that's not like our ends, you know, um executive limitations, all of that, like our governor's policies, what happens is our our um superintendent, his team and him, they'll go ahead and they'll update based off of WASDA. And we usually go through two readings. So, our first reading is if we have questions, input, anything like that, you know, something that we want to share. And then the second reading is usually where changes that things may be discussed and say okay do we really accept it the way it is. So if you ever see something like that that you'll see it again
076next agenda and then at that point hopefully we'll have the opportunity to >> okay >> and a lot of times on that these are recommendation was sends us because they're going through it and they'll see different policies they want to update or make changes to that maybe legal or someone else or maybe something that's passed through the state. So they'll say, "Hey, we need to make a change to it." So they'll extend these and these are recommendations from them. We could not do it if we wanted to, but they're recommendations to kind of help us stay in compliance. So that we didn't even bring any of that up anymore because we have our >> Yeah. We haven't had it for a while. >> Yeah. So that's a good point. >> But we are still required
077as a board to review them and approve them even though there's not all all the time we are not able to make modifications. >> Okay. Good evening board. Uh helps. Welcome to the 2025 26 school year. >> We're here. >> First day of school been great. First three days of school have gone fantastic. Uh and I want to make sure that we recognize our grounds crews. They look great. Buildings look fantastic this year, especially the middle school. Either the middle school has too much water or not enough water. Either way, it kills everything or it kills everything. And so they look fantastic. So Brad, kudos to your your squad over there for making the buildings look great. Um, one thing I want to um, highlight is that first week when everybody was back meeting with
078departments and school stuff before we had students, I had a chance to go do listening sessions with every department and every school. We just sat I said tell me the good bad is happening and like we got a lot of great um, pretty honest feedback from some of them. Some of them were kudos, some of them were like this stinks, this stinks, this stinks, fix this, fix this. An example was the transformation department. They said, "Hey, there's a huge pothole at the roundabout over here behind the middle school. Can we fix that?" And there's some potholes out here in our parking lot behind our buses. Can we get those figs for my trip? So Brad and his squad, as soon as he saw that, they had them done taking care of the school year started.
079So there was some really easy low hanging fruit. Transportation office also asked for a couch for their waiting room because they don't have one. And I said, "What do you guys want to sit around for?" They said, "Well, sometimes we have like time in between routes where we have a little bit of downtime. We don't have time to go home." And so I actually went to Marons and they delivered they donated a couch, gently used couch. They had it for like 300 bucks. They donated it to that to us. Nice. So they they would go and pick it up. Um they also said they wanted a basketball hoop. >> And so I reached out to Gary Christensen. I said, "Hey, >> you know what is Christensen be willing to to pay for, you know, donate
080a basketball hoop for for our bus drivers to use in between all their breaks and stuff?" He said, he said, "Well, the company's a little bit low right now." But he goes, "But I'll pay for half if White pays for half." So I reached out to Valley White now. So I said, "Hey, Christensen laid down the drew the line saying, "Are you guys willing to do this?" And so I'm waiting to hear back from them so we can invite them to something. And there's a little things like that that had we not asked, we probably wouldn't have known. But this can really increase some morale and and it also lets them know that we hear them, knowing we value what they have to say. So, as a part of the instructional stuff for all the
081schools and whatnot, we're still going to sit and meet all the principles and kind of hash through that because there's some good feedback they give us about simple things we can do as far as teacher professional development on our district days and offering more classroom presentations opportunities and stuff. So, it's really it was insightful. Um, no school Monday. Oh, just so you're aware, we are having personally we're hosting my son's wedding reception. He got married a little bit ago, but we're having his reception up here on Friday afternoon. So, um I might not be here on Friday just to work cuz uh Aaron gave me a honeydew list that is two weeks too long what I need to get done in the last extra few days. And so, uh um I'll still be available by
082phone and such, but I might be out on Friday. And then, uh we're going to do our coffee with the soups on the second. We're going to do hold them both in the same day because there's some school on the first. The September 9th student advisory council is going to happen. So, it's not tentative. So, if you want to show up and see the students in action, um there's going to be a strand of them. They still continue the work on the hate speech and the school district policy around that. But, they're also trying to figure out what their next what the next issue they want to adopt. So, they're trying to they're going to go out some feedback from students to figure out what is out there that you want us to jump into
083and that's that's how they're going to watch that. So, um, the 9th's our next board meeting and then we have a slew of open houses and a board meeting and that brings us to the end of September. Also, I want to add September 25th, we have our state and federal programs parent night that night from 5 to 6:30, right? Yeah. That's at the middle of school and I I had that information after I sent it out to you. So, I'll update that next month. >> And that's which one is it? state, federal programs. We kind of sound like our title one night. Um, giving parents information about what we do. They've invited me to come talk about strategic plan and um, our goals and such. So, if you want to hear me speak, that's a
084good night to show up. If you want to not hear me speak, it's a good night to show up. >> What time does that start? >> 5 to 6:30. I think there's a dinner first, if I'm not mistaken. >> What day is that one on? >> The 25th. Same night as the HT open house. >> Oh, the HT open house. Is that a Wednesday? And you said that's at the Grand View Middle School, >> right? At the middle. >> Do did we hand out stuff for the bond information at at at this open house or was it later on's open house and that was after we failed the first time. I can't remember. >> It was later on open >> at the later on, but that was because we had to run it the second
085time. Right. >> Yeah, we ran it in February again and so there must have been >> doing something here. >> The levies. >> Yes. >> We are starting to ramp up that effort. So soon as the minute Brad's back from vacation, we're going to put some teeth to that. So we might be able to get some information out soon enough. >> So So what we did the last time around after it failed, we put a cabinet member and a board member at the door of each school during open houses and that was pretty well received and we got a lot of information. We actually had forms there to fill out and I think I handed out 29 forms to get people registered to vote that were not voters. So that's something we might want to
086look at. >> What if we did like just anformational flyer that more information to come and be looking for it? Sign up for like an email registration. >> Didn't we have anformational flyer too? >> Yeah, we can definitely >> remember that. Yeah, >> that's a good idea. Yeah, I tipped I tipped our hand for the all staff meeting. Um, we haven't welcome back and dad came with that. So, we're starting to >> That's my board report. Awesome. >> Thank you. >> Okay, so the next spots are is it Josie already or we >> not yet. >> Okay, I got to get up here. Oh, we have to do uh >> it's night. >> Oh, yeah. Forgot all about these. I should spend >> Okay. >> Two hours filling the mound. I should not >> Yeah,
087this one's a little bigger back. >> It's pretty heavy. I was like, "Holy moly, there's a lot of emails." >> That's our fault because we may have forgotten the last round. >> We doubled up this time. >> Oh. Oh, okay. So, um, we only had comments on, and I know you guys seen this, but I think we only had comments on the ends three. Is that correct? >> Um, >> if you guys opened all these, I think all the rest were unanimous. >> Let me double check. I thought we had another one that had >> We could have. >> Well, there's comments actually. Oh, no, wait. So this one doesn't which is the >> that one doesn't >> staff evaluation board director's code of contact. Hopefully we don't have it on the GPA. That's we
088did it ourselves. >> We did it twice. >> Have comment it's on our self. >> No it was just the one. >> Okay. >> Oh no. E uh what am I at? E4. Sta. Oh, staff treatment. >> It is. >> I don't show any comments on this one. >> Mine shows all the way across. In compliance five, >> in compliance with the following. >> Yes. Uh, page three. >> Oh, let me Oh, I'm sorry. I only looked at the first >> evidence. >> Okay. Well, then let's start at the um let's just start at the first. I'm just going to start at the first. Let's just go back. What am I trying to do? I'm trying. Now I'm lost. Okay. So, let's get out of this. I'm going to go to the first one. I'm
089just going to just in case we don't miss anything. So, this is the first one and it's uh ensure that at least one other executive staff member is familiar with board and superintendent issues. Um, >> which are we looking at? E3, EL2. Which one? >> Yeah, this uh the first one on the list. >> Oh, >> EL2. And there's everything was uh I just scrolled down the whole thing and everything is compliance. >> So let's go to the next one and then we can approve all these at once unless or we can approve the ones that don't have common and see what or do you guys want to do that one first by itself? >> Whatever you want. >> Let's approve them as we go. Make a motion to approve EL2. I'll >> second. >>
090All in favor? I >> opposed. Okay. Now we're going to go to EL3 and looking down it. I don't see any comments on it. So you're going to do the same thing. >> I can make a motion to approve executive limitation three. >> Second. >> I second. Oh, go ahead. >> I second. >> All in favor? >> I. >> All opposed? I only I only heard one. I >> I. >> All in favor? All of those. Okay. Motion carries. Staff treatment which is EL4. So the first one is an all good. The next one is okay. So this one which is go back up. This is uh No, where am I at here? Am I missing it? That one was in compliance. Failed to recommend only highly qualified candidates to the board for approval to
091staff appointment nor failed to actively implement the district affirmative action plan. Okay, so we had incompliance with the following. The comment was per evidence present for evidence presented by GSD. That's the only thing I have that says for a comment, >> right? And then I believe that's because we said we're not in compliance yet with that specific >> with the affirmative action plan. >> Oh, Josie Josie said after going through this, she goes, "Oh, we don't have an affirmative action plan. I'll get right on it." >> Yeah. The comments were indicating that the plan now is to take a look at just how to outreach more to um other populations and that would be the efforts that they focus on to get us in compliance. if I remember correctly. >> And then we go down.
092Everyone is good. That one was good. Good. That one's good. Okay. So, that was uh EL4. >> Yeah. >> Make a motion to approve EL4 >> with com. >> With the comment. >> I have a second. >> I'll second. >> All in favor? >> I >> opposed. Motion carries. Now we have staff valuation which is E6. >> This one I believe we were all in compliance. So just >> oh there's a comment on here. Hold on. >> Oh there is >> failed to provide to the board an annual report on the effectiveness of the evaluation system and its alignment with the board's end policy. Um and then the comments are this area is currently not in compliance as evidenced in the district report or system for generating this report does not exist yet. It will
093be ready next year. >> That's where we >> So way to say you're not like that. >> We will follow that meeting. >> Okay. E6 have a motion. >> I'll make a motion to approve with comments. >> Second. I'll second it. >> All in favor? I >> opposed. Motion carries. Okay. Ends three. >> Okay. Right off the bat. Did we find the superintendent made? What was the question? >> Oh, this one was >> up to the >> Yes. The board establishes the following two standards, etc. What part do you want to know? Because this is long. >> I know. Where can I ask where you went to find the comments? >> I have to save them. When I when we do the surveys and they give us the evidence, I have to save them because
094you know how we've had challenges like, "Oh, we can't remember what it said on there or we can't go back inside it." So, >> yeah. So, I just do a print to PDF and save them. >> But, um, >> right. But, these these should be the comments that somebody made on this, right? the ones that are at the bottom down here that say in agreement with the evidence presented by GSD and then as our dual language program expands it will help this this improve. So question one, do you find the superintendent made obviously like you know progress but this is for bilingual, biliterate and multicultural students um in the annual report and what the comment had said was um this was not making reasonable progress and it was cited basically because there were some gains.
095I'm not going to read through it all, but if I remember correctly, and correct me if I'm wrong, there were some gains, but it was mo most likely due to the criteria that changed at the state level um on what qualified students to meet standards. >> Wasn't it something to do with the testing too changed and they thought that that was testing >> a little made it 2% increase? So, >> but shouldn't that then shouldn't that comment have been reasonable progress with exceptions? Because if you put it down on did not make reasonable progress, you're actually rejecting it. >> But was it reasonable progress or was it because of standard change? So like if I change the rubric on something and then all of a sudden those kids now count, is it reasonable progress because
096the the outcome is still the same? We haven't seen growth. Venez I I I don't think we can appro we can't approve this one because most the other ones do it's progress but there's exceptions to it which means there was some uh we didn't have enough evidence or we had changed something but this one what it says is did not did not made reasonable progress three out of the five said that >> and what I remember Maloney telling us, I mean, we can still approve them and go through, right? This was our first year. This is kind of setting the standards and the guidelines. This is where we start to learn. Um, we're not always going to be in compliance. You can still approve it and go through and then that's giving us something to
097look towards the coming year on what we need to work on. I don't think policy governments like if you're not in compliance, you deny it or decline it. we're saying we're monitoring this and this is what we're finding and this is based off of the evidence that's provided. I I would think you would have to put re reasonable progress with exceptions and the exceptions are that this changed, this changed, this changed. Um me personally, I think the way this is the way it says here where three people have said did not make reasonable progress, it it didn't it didn't approve. And I mean the way I'm reading it because remember we talked about this being our first year and we we had kind of said hey it's going to be reasonable progress with exceptions. It
098was going to be it was either going to be we we made it or it's reasonable progress with exceptions. But this one isn't reasonable progress with exception. This is did not make reasonable progress at all. >> So in my mind I looked at it kind of like Heather's looking at it. I could change mine to reasonable progress with a comment. I wouldn't have a problem with that >> because >> and I get your point, don't get me wrong. The way I'm reading it is >> it's the first year. It's our starting point. I mean, that's >> I I guess my again, I think the the deciding factor too is what allows us to move forward. Like we have interpretations that we can move forward and say we didn't make progress, but we've gone through and
099we've reviewed this policy. or is it that if we don't make progress that we can't move forward on it? >> So what would be why would we ever put did not make reasonable progress and and >> but >> not be able to say it. >> This is just an evaluation at this the way I look at it. It's an evaluation of this ends policy where we're at right now. So next year we're going to evaluate it again >> and you'll have a year to compare it to. >> Yeah. >> I didn't take any of the training that we got that if we didn't approve one that we couldn't if if we had didn't make wasn't in compliance that we couldn't approve it the way it is and move on. >> Yeah. >> Okay. If that
100that's how I took it. >> And we and we presented it as not making reasonable progress. Yeah, that was our that was our representation in the data. So, you were all accepting >> what we said. You're Yeah. Yeah. We agree with you. You make more progress. >> Yeah. >> And it is it's based off of just that criteria change, right? Hopefully next year we'll see a 1% 2% 3% or 10% >> better. >> Yeah. >> It's a it's a tough that's a tough category that we're >> and we're just starting down that path. >> Well, all across the state it's been challenging. Um, but I think again coming back to what we're doing, this is our way to report to the public. You know, this is what the findings are overall. Just like when we
101monitor ourselves, we really, realistically, like we've talked about, should be adding comments about ourselves so that we're also being transparent, you know, as well. Um, yeah. So then you go down to the next one and it has um two at reasonable progress and two at reasonable progress with exceptions and the exceptions are as uh evidenced by the 10.3 point increase and the number of students earned a seal of biliteracy uh as a dual language program expands it will help this improve. So I think that's what the exceptions and our and our determination was reasonable progress with the following exceptions and that's how we >> yeah they didn't try to sugarcoat anything and said this is where we are >> exactly this is >> yeah we know we got work to do here >> thank you
102and they it is helpful to see the data you know we've had good conversations around what does this mean and what are we looking at what might we need to look at um >> yeah he did a good he did a very thorough job >> yes Okay. >> So, I guess the question we have is can we move forward then approving as is with the comments and the status um in our policy governance model before we make any motions. That's we're all on the same board. That's what we're agreeing to, right? Our interpretations. >> Yeah, we're to the point of where you can make a motion or not on that. >> I would make a motion to approve ends three um with the comments I second. >> Okay. All in favor? I >> post. Okay.
103Now we have GP8. >> You guys are so easy on yourselves. >> Welcome feedback. >> But you also have you also have evidence to show it by your self assessment surveys. You even try to find something wrong. You have a hard time. You intentionally find something wrong. You need Chuck to swear every once in a while. humble >> trying to not say anything that can't be recorded. >> It's all being recorded. >> Okay. Uh we have a motion on the last one. GP8. >> I make a motion to approve GP8. >> Second. >> You second it. >> All in favor? >> I posted. Okay. Now we have the board assessment. >> Okay. I'm working on it. Sorry. I heard that come out. I was like, "Oh my god, we got to get that." >> Okay.
104We'll go on to from the board. Um the only thing I have from the board is I did go to the uh first day with the um staff and it was uh um it's always interesting to see what Rob's going to have in entailed for him because the year before I know I already told you guys there he did Mr. Rogers. Um but uh handed out t-shirts. >> Yeah. Heather was there and and Chuck was there and handed out t-shirts. Well, I laid t-shirts out. I didn't hand t-shirts out. I have to admit that. >> Heather kept giving out t-shirts and hugs. >> Oh, hands. >> Yes. Hugs and smiles and talking and >> visiting and the other. I did a lot of that. But uh uh that was cool to do that and uh
105getting to um talk to everybody. So that turned out really nice. >> Yeah, that was it was great to welcome the staff back. I was holding out for Rob to be either Captain Kangaroo or Mr. Green Jeans, but he didn't do it. Yeah. Yeah. >> You know, um I will say I loved the activity that you did with the mask. Um it was really surprising. I didn't read my comment out loud and I probably I won't say it here either, but um to see what some of our staff are struggling with. Um and it made me think about I know that obviously they have they offer health insurance right through our school district. Do we have an employment assistance program that offers >> We do. Yeah, >> we do. Do they email staff directly with
106opportunities to talk to people when they need help? >> It's not a reminder, but it's something that we could probably always be more proactive with, especially, you know, >> with some of what we heard. Yeah. >> Done. >> I had three teachers come to me during that session said I completely ruined what they were going to do for the first day of school because they needed to go do what? And they emailed me asked me copies for the slides and stuff because they could do those some of those activities with their own students. >> Yeah. >> So, it's impacting. It really is. And again, it's it's grounding, right, to remember again, everybody's going through something, maybe different levels, different challenges. Um, but listening to what some of the staff shared who did read out as
107well. I mean, how many people feel like they're alone in in such a large district and a small community, which is >> 400 people in there and they still feel that way, you know, >> and then you think about some of the roles. Some people may not interact as much as others, some people may whatever. But anyway, it made me think about that like do we have resources that um email them directly, right, to remind them like you said about what might be available. >> I want to make sure that we thank and Jose and her team for all the work they did all that together. >> Yeah, it was amazing. Did Amy get her shirt? She did. Okay, awesome. I couldn't find her and I was like, "Oh, I know it's going to get
108packed away or lost, so I wanted to make sure she had that." But thank you. >> Yeah, it was really neat to see how many people wore them on the first day of school, too. >> Yeah, I saw a couple of pictures of that. Um, the other thing I would like to say is, uh, I like getting the texts that you send out, Rob, that uh, let us know of things that are going on. Yes. >> And, um, right away and able to respond. Hey, thanks. You know, and but being able to know that as soon as you know it is very helpful. Um, because that's we do know a lot of people in the community. You run into a lot of people and they ask a lot of questions. and being able to have
109that is we don't look like, oh my gosh, what are you guys doing up there? You don't even know what's going on. So, I really appreciate that and how quick you get those out to us. >> Yeah, I'm going to try try to do more celebratory ones. You always get I get to hear all the good stuff. You always get the crappy stuff. >> You told us about the Oh, no. I read that in your deal about the grounds looking good. That was good. Yeah. >> Okay. So, um, enrollment, everybody can look at it. We're down just a little bit, but we'll hopefully know a little more next week, end of next week. >> September 5th. September 5th. September. >> So, um, cash flow, we know where we're at on that. Budget status, we know
110where we're at on that. >> Um, >> almost there. >> You guys made me read so much. >> We waited. You you've been here forever. >> You were not You picked a not a quick meeting to do your thing. >> He never gets to pick us. >> I know. >> So, anyway, you're up. >> You want me to stop recording and we need to shut the door? >> Thank you. >> Okay. Are you ready to pass? is always.