001Calling this calling meeting to order. Barbara, would you take the roll, please? >> Director Shelton >> Here. >> Director Rice >> Here. >> President Walker >> Here. >> And Vice President Navarro Jr. Oh, no. Vice President Beckett and Director Navarro Jr. are excused. >> Okay. And we will be going immediately to executive session. Do I hear a motion? >> So >> For the purpose of um um administrative appeal >> For the >> uh for 55 minutes. Then executive session >> Okay. >> Do I hear a second? >> Seconded. >> Moved and seconded for to move to executive session. All in favor, say I. >> I. >> Let's go. >> I. >> Good evening, everyone. Welcome to the June 15th meeting of the Yakima School Board. Before we begin, we have a few um items to
002take care of. We do offer Spanish interpretation services from Nate with Language Connection. If you need translation assistance in person, please check with Nate for a device. Nate, please translate this information for us. >> Buenas tardes para los que necesitan traducción inglés-español, hay auriculares aquí al fondo. >> If you wish to make a public comment this evening, there are two options available for you. The first option is for commenting on agenda items only, and the second option, which comes later in the meeting, is for all other topics. In order to speak tonight, you will need to sign two forms, a sign-in form and a guidelines form, and they're in the back on the table. We do provide live streaming for this meeting. The link can be found on our webpage under Board of Directors. If
003you are interested in watching prior meetings, you may find them on our webpages YSD YouTube channel. Barbara, would you call the roll, please? >> Director Shelton? Here. Director Rice? >> Here. >> President >> Here. >> And Vice President Beckett and Director Navarro Jr. are excused. >> Thank you. Would you rise and join me in the Pledge of Allegiance? Please begin. June's character word of the month is fair, ensuring equal treatment, opportunities, and justice for all individuals. In Español, justo. >> Today the schools of the Yakima School District rest on ancestral lands of the 14 Confederated Tribes and Bands of the Yakima Nation. The people of the Yakima Nation inhabited more than 12 million acres. Across Adams, Benton, Chelan, Douglas, Franklin, Grant, Kittitas, Klickitat, and Yakima counties. Today we honor those native peoples who are tied
004to the land through history, legends, and culture. We acknowledge our descendants who live in the world today. We thank the caretakers of this land who have lived here and continue to live here since time immemorial. An acknowledgement is a simple, powerful way to show respect. And a step toward correcting the stories and practices that erase indigenous peoples' history and culture. It also honors the truth. As a school district, we will continue to build upon our relations with the Yakama Nation. >> At this time, we'd like to take a moment of silence to recognize two prior Yakama District employees who have recently passed away. Larisa Annas Dark was a long-time teacher in the district, and John Ring was a long-time school district psychologist. Their obituaries are available in the board docs, or you They're also available
005on the Yakama Herald website. Please join me in a moment of silence. Thank you. And now the fun part. We have a number of recognitions this evening. Uh students who from athletics and from uh music contests and so on. I'm going to invite uh Director Shelton to talk a little bit about uh our music students. >> The Washington Interscholastic Activities Association, the WIAA, and the Washington Music Educators Association, the WMEA, state solo and ensemble contest brings together the finest high school musicians across Washington. To earn a spot, students must first win their specific category at one of 22 regional contests held throughout the state. The final state-level competition takes place annually over the last weekend of April at Central Washington University in Ellensburg, where students compete across 29 solo categories and multiple small or large
006ensemble divisions to be awarded first, second, or third place. For Davis High School, demonstrating exceptional musical talent at this level, Davis High School band students delivered outstanding performances. The Davis Percussion Ensemble 1 received a superior rating and was awarded second place in the large percussion ensemble category, while junior Elizabeth Mills also received a superior rating and took home second place in the solo mallets category for her marimba solo. >> Let me interrupt for just a second before our director Shelton reads names, he's just going to go through the entire list. If you hear your name, we'd like you to come up and we'd be pleasure be our pleasure to shake your hand and congratulate you for your accomplishment. So, proceed. >> Okay. Matthew Alvarez Fatali Beltran Gonzalez Natalia Achik Flores Fernanda Coronel Lalobos Allison Dorn
007Cassandra Escobedo Maria Foss Alexander Galvin Jazlyn Lamas Lulu Mendoza Elizabeth Mills Miguel Ramos Barrera Moises Reyes Abdiel Ruiz Emezcua Sheila Valencia and Karen Zepeda. I think everyone's enjoying summer break. >> [laughter] >> Back side we have Eisenhower students. >> We have more on Sorry, we have Eisenhower. So, Eisenhower High School Demonstrating exceptional musical talent at this level, Eisenhower High School band students delivered outstanding performances. The saxophone quartet and saxophone ensemble earned a superior rating, while the trombone ensemble received an excellent rating. And our students are Jesse Jurado, Nicole Jurado, Jace Bromley, Gabriel Berduzco, Madelyn Ray, Heiny Ortiz Murillo, Jocelyn Farias, Jillian Magallanes, Martin Ayala, Alonzo Nava, and Jackson Ramos. >> Let's give those students a hand. Next up, Director Rice will introduce some award winners from the Columbia Basin Big Nine All Conference NECA-IBEW award
008winners. >> Thank you, Norm. Uh the Big Nine announces spring NECA-IBEW award winners honoring Yakima School District schools, scholars. The Big Nine is proud to announce this spring winners of the NECA-IBEW Big Nine award. The National Electrical Contractors Association and the International Brotherhood of Electrical Workers are proud to present the 22nd annual recognition of these fine scholar athletes who demonstrate a superior balance in academics, athletics, and community involvement. The Yakima School District is exceptionally proud to celebrate our local student athletes from Davis and Eisenhower High Schools for earning this prestigious award. The NECA-IBEW spring Big Nine athletes from the Yakima School District are from Davis High School, Ella Craig in track and field, and Quinton Allen Greggs in baseball. And from Eisenhower High School, Zabella Hickenbottom for fast pitch, and Nemahia Villanueva for soccer. >>
009And last but not least, we have the Columbia Basin Big Nine all conference athletes. The Board of Directors proudly recognizes the outstanding student athletes named to the Columbia Basin Big Nine all conference teams for the spring season. Reaching an all conference roster represents the pinnacle of athletic achievement within our region. We recommend these exceptional competitors for their relentless commitment to excellence, their superb sportsmanship, and the pride they bring to our schools and entire community. From Davis High School baseball, coached by Jay Gaynor, we have Joaquin Santoyo, utility player. Keith Lilly Jr., outfield. And Quinton Allen Greggs for sportsmanship. For our boys soccer team from Davis, coached by Christian Gonzalez, on first team we have Aiden Munoz and Dennis Stevenson. On second team, we have Carlos Benitez, Gabriel Gualani, Jaime Alcoser, Osmar Perez, and Camilo Alvarez
010Flores. Defensive player of the year was Aiden Munoz, and honor honorable mention goes to Diego Aguirre. For soccer Ricardo Rivera. On our golf team from Davis, coached by Justin Juarez and Matt Norling, receiving sportsmanship awards were Rolando Guzman and Sarah Lamb. Our softball team from Davis, coached by Sarah Johnson, on the sportsmanship, Emily Pulido, and honorable mention, Cassandra Escovedo, Isabella Vera, and Kaylee Garcia. The tennis team from Davis, coached by Kenneth Parrish, for sportsmanship sportsmanship, [clears throat] Juan Gonzalez and Judith Guillen. For honorable mention, Grace Wyckoff and Jocelyn Stanley. Davis track and field, coached by Ralph Washington, first team, Ella Craig, 100-meter hurdles, Josh Whitney, 800 meters. Second team, Josh Whitney, 1600 meters, and Ella Craig, 300-meter hurdles. Honorable mention in the shot put went to Leonardo Lopez, and for sportsmanship in track, Leonardo Lopez
011and Mia Solano Benitez. And now from our Eisenhower cadets, in baseball, coached by Roger Guzman, second team, Juan Herrera, sportsmanship, Victor Garcia Lizarraga. Boys soccer, coached by Noe Gutierrez, first team, Areth Barajas, second team, Rigo Mendoza and Sergio Mora, honorable mention, Zayden Encinas, and sportsmanship, Irvin Hernandez. Good at golf, coached by AD Lamb and Cameron Lamb. On second team, Jayden Speltz. And for sportsmanship, Bailey Desmond and Tice Thorson. Good at softball, coached by Holly Duarte. First team, Isabella Hickenbottom. Defensive player of the year, also Isabella Hickenbottom. Honorable mention, Nicole Salamanca, Eleanor Soum, Thalia Garza, and Pepper Gilman. For sportsmanship, we had Dylan DeVoe. Eisenhower tennis, coached by Don De Grass. The sportsmanship, Jasmine Ornelas and Juven Martinez. Track and field, coached by Robert Price. First team First team, Kean Compton, boys 1600 meters. Second team,
012Donovan Collins, boys 400. Hadley Hanschum. Congratulations. Hadley Hanschum, girls 400. Thanks for coming. Donovan Collins, Damian Ortega, Jameson Ross, and Kean Compton, boys 4 by 400 relay. And honorable mentions went to Hadley Hansch, girls 800, Donovan Collins, boys 200, Giana Sartain, girls triple jump, and Calista Silva, girls pole vault. The inclusive events first team, Melissa [clears throat] Mendoza, shot put and javelin, 100 m, 200 m, ambulatory. Logan Osman, Jazlyn Nava Chavez, Jazalyn McKinney, Kassandra Anguiano Virgen, mixed SMR 800 m. Inclusive events second team, Jazalyn McKinney and Victor Lopez, 100 m. Logan Osman, Carmela Napolitano, Coral Loser, Jazalyn McKinney, 4 by 100 relay. Sportsmanship, Calista Silva and Richard Almager. Track athlete of the year for Eisenhauer was Keon Cotton. Now if though if you have family members here and would like to get a picture in
013front of our wall, our famous wall, you're you're welcome to do so now. We'll take a short break and you can grab a picture. >> [laughter] >> Ooh, pretty. That was glitter, I think. >> Mhm. >> Perfect. >> Great. >> What other duties as What are key? Who? >> Well, I was going to say you're welcome to stay for the rest of the meeting, but I think that won't fall on deaf ears, huh? They sprinted out of here, didn't they? Well. Okay, we've arrived at the next point in our agenda. We have updates from members of the board. >> Um as the board members know and and some of our staff know, we finished up all of our graduations and senior recognitions. There were close to 1,200 graduates. I don't have the exact number in
014my head, but it was um a wonderful graduation season. You know, students had were their normal nervous selves as as you invited them up to up to the stage, but um it was it was all very nice the um the season was capped off with our ASU graduates and um congratulating them on their on receiving their um AA degree. And I'll just let um Superintendent Green finish up with that, so. No, no, no, no, no. >> Any other updates? >> Then we'll hear from Dr. Green. >> Thank you, and thank you for uh that lead-in. Uh Martha, really appreciate that. Uh we did have a wonderful event. Um I want to thank all of those involved. Um Bonnie uh Smith did a great job in making sure that our parents and students uh students, of
015course, first were recognized for the work that they've done in achieving an AA degree through Arizona State University as well as their diploma. Uh I want to thank the board members all of the board members for for believing in um in the program that we initiated 4 years ago. Uh it was only one cohort that went through. Um that has a lot to do with the way that funding works in the state of Washington and the inability to partner with in-state institutions. So, as you know, our partnership was with Arizona State University. Uh we could not have any of our funding go out of state throughout this program, so our first cohort was funded through um some creative means, primarily the Gates Foundation. Uh and uh we've had uh we just it was a great
016event with the first time I think that we've had um in verifying it with Martha that we've had actual students in cap and gowns from uh different schools in the same place being recognized. And to see the energy around the parents and the gratefulness and as we spoke to them as they came through the line, it was much different setting and being able to have a little bit of a conversation to find out where the students are going next and it's quite a wide range. In fact, we'll do some uh investigatory work to find out exactly where all those students are going. Uh ancillary comment would be that I've been in touch with Claudia Rowe from the Seattle Times and she's interested as this has gained some interest in in her world and so she's
017uh there's a possibility of a story which I I believe would be very helpful in recognizing that there are solutions to the inequities that are out there. Uh unfortunately, it does require um um creative thinking and the willingness to set aside differences that primarily land in the legislative realm. So, we'll see where that goes and I look forward to a follow-up conversation with her after the data request that I received from her today regarding how many graduates and uh also the interest in interviewing a few of those students. You have a question, Martha? >> I think there were a total of 62 graduates. Not all of them could be there, but um the they told us they they gave us the number for those that couldn't be there. And then there were 47 some um
018that were there, but I think the total came to 62 or 63. >> We'll double-check that number and make sure we get you an accurate count. I know that there were a couple of students who were still finishing up their um their last course which uh is a little bit longer than our final term. So, once that number becomes firm, we'll we'll make sure that you have that. Uh so, wonderful news. The graduations all went really well. We're thankful for participation of the board and representation of the board and all of those. Uh also, I'd just like to share something that I'm sure you're aware of. I think we mentioned this previously, but I did want to call out in kind of a more uh contextual and actually share the email that came forth about
019the uh life that was saved at the recent uh state track meet. So, uh the email that came through, I think it's more powerful when you hear the words of uh the people that are involved, and this is from um an individual uh who was Her name is Lisa Wilson, and she wrote uh Hi Justin, my name is Lisa Wilson, and my husband, Kevin Wilson, had a heart attack at the meet on Friday morning. We want to thank those people on saving his life. The bystander who gave him CPR, the EMTs who used the defibrillator and CPR, and the athletic director who helped helped me when I arrived at the scene. Can you help me get started with this? Kevin is doing well. Uh they just woke him up and took out the breathing tube
020yesterday. They say he's doing amazing, still in ICU, but maybe moved to regular care tomorrow. Uh he will uh he will make it, and it will be and we will be even better together. Thank you. And then uh I think what's even more touching is after this made the rounds to get to the right person, which was uh Joel Buffum, who we've recognized here previously for saving a life at the track and state track meet. He said, "Good morning, Lisa, and thank you so much for your message. Um I was one of the athletic trainers on site that assisted with CPR on Kevin. This email and hearing Kevin's voicemail to my AD this morning was the best news I could have heard. Full credit to Dr. Chris Beard, who recognized the emergency and provided high-quality
021CPR. I'm glad I was able to assist, but Dr. Beard's quick response and high-quality CPR is the primary reason for success. I hope he is receiving these emails. Thank you again for this message. I'm so glad Kevin is doing well, and please feel reached free to reach out, etc., etc." So, this kind of puts it into perspective when you hear the words of the family, and then also the uh difference of the individual who was definitely involved in saving a life, but to pass that on to somebody else in in all humility and sincerity is something worth sharing with the board. We do plan on recognizing him likely in the fall. With summer here, people tend to scatter. So, we'll save that for a recognition once we return. And I don't think I have Well,
022I do have one other item. Jake would like to say something. >> Sorry, Ms. Fiskus chatted me over that there's the WASDA Con impact 2026, the annual conference to bring up. Board. >> And Is any Barb, can you just come on the mic and This is >> Registration is now open for the WASDA annual conference, and we were just interested in knowing who would like to attend that conference cuz I could go ahead and get them registered. One, two. >> Okay. >> I'm just saying. That's right. Okay. Thank you. I'll get the two registered. >> WASDA Con. >> Two two for sure. Uh, thank you for trying to save me in all of that. I did not recognize what WASDA Con is. So, evidently they're combining now conference with WASDA. WASDA Con is the first
023time I've heard that. So, obviously I had >> No, no, it was their >> No, it's their their their graphic. So, they're calling it WASDA Con. Okay. So, We've got WASDA Con figured out. >> All right. Well-oiled machine right now. That's what I'll say. All right, the last item that I just shared with you is our school calendar is updated. I do want to recognize it in May. We have Actually, it's it's consistent with with two meetings each month like we have had previously with the exception of the months that are shorter because of of breaks. So, for example, November we would have three meetings because the last meeting would fall on the 30th of November, which would only allow then for actually that's December. I'm sorry. Is it December? Looking at this. This Yeah,
024so this says November. November would be three meetings. Um One in December. And then we would also have three in March and only one in April. Uh so, that is consistent with the practice, but we do have to have at least one board meeting a month. And that would keep that consistent. But, if you're wondering why maybe three in one month, it's just the way the calendar falls. Also in that May date, May 3rd is the just to try to get in front of this is the WASDA conference that holds a meeting a statewide conference for Not WASDA, I'm sorry. The WASA WASA up at Leavenworth and that's the one that I went up to for a Sunday, Monday and came back. So, that might be a conflict. Just letting the board know we're not
025looking at changing that date, but I may be absent for that date and we'll get coverage obviously. Aside from that, so it proposed meetings are typically the same first Monday, third Tuesdays. And our retreat is going to be the 10th of August will be our next retreat. Any questions? All right. I'm sorry for that WASDA com fiasco here a few minutes ago. I'll just pass it back to you. Yep. >> Thank you. Thank you. Oh, we do we need Bob's report and public records requests? >> There we go. >> Hey, uh um, in your packet you have our monthly report on how many public records requests we've received year-to-date and then how we're progressing in processing those. Uh, we added a new chart, which is the last chart. It's a three-color bar graph that shows
026basically year-to-date per month for three different years. And the reason why we added this is that it graphically demonstrates that every year we just keep getting more. Uh, and I'm I'm just pretty sure by the end of the year we're going to be surpassing last year as well if we keep the trend. So, anyway, that's for your information. Thank you. If you have any questions, please ask. >> Are the years, um, school years or calendar years? >> Calendar. >> Okay. >> January to December. >> It's nice that as they increase we're still keeping up and staying on top of them. >> Yeah, I I'm actually really proud of our department and how well we're been able to manage the records. They It is a It's a lot of work. We've been able to stay on
027top of it. Yeah. >> Thank you. Next up, we have Mr. Cooper for two reports. We have the bond construction update and the monthly financials. Mr. Cooper. >> Good evening, everybody. So, uh, later in the agenda, uh, for your action, uh, this evening will be approval of some key contracts, but I wanted to give you an update and those will be for architectural services and for, uh, project management. But I wanted to give you kind of a cadence of all the work that we're going to be doing this summer to get ready for the rebuild of Hoover and Garfield in particular because uh our goal collectively is to get the largest projects underway as fast as possible because of course inflation and escalation affect those dramatically and those are our two largest promises in the
028bond measure, right? Those are approximately 75 80 million dollars a piece and so we're we've hit the ground running as they say. So, I'll run you through some dates. So, sorry Martha, there will be some acronyms in here. I do apologize. Um so, our next um obviously pending your action this evening, um uh myself and team and the and the project team go to the PRC which is a legislative subcommittee that will approve our application for GCCM which is a hybrid way to procure construction projects at general construct general contractor construction management. And so that allows us to interview a contractor based on a statement of qualifications and then negotiate a price and then solicit um prices out. So, here's the cadence. So, the team will have our first publication of our RFQ request for
029qualifications for the GCCM, sorry Martha. Um on July 20 uh 6th and then there'll be a second publication August 2nd. We will have a pre-proposal meeting August 4th and then uh the statement of qualifications or at the SOQs will be due August 11th and then um the goal is to have a short list of the finalists based on their um submitted materials by the 13th of August. We will then do interviews on the 27th of August with the short-listed firms and then make notification to the most highly qualified teams on August 28th. And then we will have a uh public um uh opening of the proposals for both Hoover and Garfield. So, we're going to procure those projects together as one large project. And then uh that will come to you for board approval um
030mid-September. I think your meeting's the 15th uh in September. And then we of course are going to be in full design or in full design on Hoover. And then beginning obviously right now and then early site work we hope to get do some early site work at Hoover even though it's an occupied site beginning in January. Um to get started in the dirt and we'll be working with our city partners on permitting timelines and if we can split apart the permit packages to get us access as soon as possible. And then the remaining permitting we hope to have completed by as we talked about spring of '27. And then we'll be in full-blown construction February '27 through November '20 through fall of '28. And then of course Garfield will be following right along with that.
031And we hope to do those projects one after another. So fall of '28 opening as we talked about with Hoover and fall of '29 opening for Garfield. And then of course we will work with you and the community about obviously relocation of those Garfield students in the meantime but we just wanted to give you a little bit of a taste on what the summer's like and that we're hitting the ground running on the bond projects. And if you have any questions I'd be happy to entertain them. And then one last thing before I I like you you you can get me from the presentation. Um we're also working on trying to start some smaller projects that might come to fruition for the summer time. So as we noted earlier we sell bonds on September 1st.
032Cash will be in the bank approximately $100 million on September 15th. So there is some work that we might be able to do this summer. Um once that is finalized we will let you know. Um so we're going to even start on some of those smaller projects as we talked about running concurrently throughout the bond process. So Any questions from the board? >> Will there be um like a running calendar or is it or bond news on the website and available to the community? >> Yes, that is the plan. Um we met today and Superintendent Prior has he has the mic so I'm going to let my boss have the microphone if he grabs it so >> Uh we've already met with um uh to plan out uh quarterly uh emails that will go out
033in the form of it'll be a newsletter that'll go out via email so we're not making this a publication that will be mailed out uh but that will happen quarterly as well as the updates that we have here and I know that we're considering some other options of communication beyond that but uh right now the the the big pillars are going to be the four times throughout the year that we we put our stake in the ground with the community and send out those notifications via email. >> And then our goal on Director Rice will be once we start to have pictures and get the projects kind of risen up we'll be able to present off the website and provide the the community and you all pictorial evidence of our projects and their progress and
034so that'll be forthcoming too. Kind of boring pictorially right now you know selection of architect >> even though it is a very important there's not many great pictures that go along with it for the community so that'll be forthcoming as well and then of course you can hear me drone on meeting after meeting on the actual updates so but Thank you any other questions regarding the bond? Okay. Hold on. That is the incorrect month but I can probably do it by a sec. Okay. So do you have access to them? No worries. Um as Mr. Fiskus gets that queued up it uh when we get to the report you'll see that our enrollment's kind of finally bottomed out and is no longer in decline, but just for the board of communities notice, we dropped almost
035200 279 students from our peak enrollment in October to our lowest enrollment during the fiscal year. So, we have declined mid-year, which has been an anomaly. Um, we will continue to watch that. The budget that is going to come before you, um, for public hearing in, uh, late July, uh, has conservative enrollment projections built into it. And then, of course, uh, we'll have our potential adoption after that in that August 18th meeting. So, that will be the budgetary cadence, uh, for this coming summer. I got a bar. Go away. Do that. There we go. There's the May one. Okay. Um, as I said, um, verbally earlier, just a minute ago, enrollment continues to on a uh, modest downward trend, but has flattened out. Uh, cash remains slightly above projection, which I'll show you, uh, in
036a second here. Um, there has been a flurry. I'm always glad when schools gets out because the last few weeks before school gets out, there's a boatload, that's a technical term, of purchase orders that come through. Everybody's trying to get their orders in, uh, including teaching and learning. I see you smiling over there, Maria. Um, because everybody's trying to get their orders in before everybody goes away. We get student counts and then refresh our enrollment. There's also been, uh, quite a bit of ordering for summer school. So, we're running a very large grant-funded bomber, uh, uh, grant, um, summer school. So, there's been a lot of materials put in place for that, and I know that, uh, Mr. Mendez is not here, but he's been working diligently on getting summer school up and running. And
037so, we're going to be running that full 8-hour program for four weeks-ish, uh, Uh over the summertime and so there'll be a lot of students. I think there was just under 2,300 or so registered for summer school. So a big program. Um but of course as I joked earlier lots of purchase orders going out the door. >> Registered or invited? >> Registered. >> Okay. >> Good clarification Mr. Walker. Um you can see I like the graph better. There's the line graph you can see on the enrollment trend. Um top to bottom and we have been in decline and then the marigold bar I believe uh light yellow shows our current year trend at the bottom and you can see that we were dropping students throughout the year and have flattened out. For those in the
038audience um the district school districts count 10 months. Um we do not count we historically used to stop in May but then they added a June count uh around the COVID time period or slightly before that. Um so that's our last count of the year and our lowest uh FTEs. As I talked about earlier peak enrollment in October 14,834 FTE. Um May sorry that June's not on this. Um the May count was 14,516 change or just under 280 students in decline from our peak to our trough. Um as projected versus actual that's obviously reflected in some of that decline. I won't belabor the point. Um but as I told you cash is still king every board meeting. Um blue bar is actual green is projected. Um school district cash is fairly simple for the most
039part as long as you have controls on spending and accurate revenue projections. The two jumps in the graph are your tax collections both fall and spring. Um we're running about $4 million above projection but as I noted um that will moderate towards uh the green line given all the year-end purchasing that will occur. And then um we should I will have an more accurate fund balance projection for you uh during our budgetary hearing. So, all positive on the cash flow front. In a much better position than we were 18 to 24 months ago. Which uh is good. Those the board members, the trough is the most important part that uh period of time between November and March, between tax collections. That's usually your low tax flow uh month and then June, of course, has been
040causing problems for school districts around the state because the way the apportionment schedule has changed. Um um June isn't a low cash month and you can see those the trough around right around $8 million, which puts us in a significant position to be able to pay our bills. Um budget status report, um the blue bar is the um actual versus the black bar in the budget. You can see that revenue uh in most months is either at or slightly below the revenue uh projections. And then total expenditures, this is what I like to watch as well besides the cash because it's a reflection of the funds in the bank. Um you can see that that teal bar is slightly below or at uh the black bar, which is the budgeted amounts. Which is why we're
041running slightly uh above cash flow projection because each month we spend a little less than budgeted, uh which is where you want to be. Um MSOCs, material supplies and operating costs, those are more volatile in nature. Sometimes months will be higher than projected depending upon the timing of a state running start payment as an example, or if we're going to do any large curricular or teaching learning purchases towards the end of the fiscal year. But for the most part, they have been tracking along um our projected budgetary allocations. And that is the end. So, appreciate the ad-lib at the start, not a problem. And if you have any questions, I'd be happy to entertain. Any questions for Jay? Thanks, Jay, for giving another concise and complete report. Okay. We have arrived at the first opportunity
042for comments from the public. Do we have any takers this evening? Okay, I didn't think so. Next up is the consent agenda. Approval of minutes, notification of approval of warrants, approval of personnel actions, and budget status reports were made. Is there anything that you would like removed from the consent agenda for further discussion or review? Okay, do we hear a motion? >> I move that we accept the consent agenda as submitted. >> Second. >> Moved and seconded to accept the consent agenda. Any further question or discussion? All in favor say I. >> I. >> Motion passes. Next step, we will welcome Jake back to the podium to talk about approval of the final agreement for architectural services for Hoover and Garfield. >> And you thought you got rid of me. Yeah. Um so before your
043um consideration this evening, um as we noted in a prior uh board meeting, the uh selection design West Architects. And what is of importance generally um just for your knowledge and the community's knowledge is the architecture fee in Washington state is generally regulated by the Washington Administrative Code. There is a maximum fee that architects often charge for projects, and funny enough, that is what they usually charge for projects in Washington state. Now, one uh silver lining, and I'm sorry there's I think there's a typo on your uh um board board report, but that's okay. Is that since we're doing a prototype design for Hoover and Garfield, so basically the same design slightly altered based on the number of classrooms. So tentatively as we discussed during the bond measure or the the bond um uh election
044process Hoover will be 32 classrooms, Garfield 28. We likely would provide bid alternates for four classrooms. So if potentially Hoover 36 and Garfield uh 32. Um but doing that prototype design also saves us 35% on the second school. So Garfield actually saves up the taxpayer about 800,000 plus um in reduction of fee. So that is one reason why we decided to do prototypes because it saves up the taxpayers a significant amount of money. It is others obviously a lot of work that goes into each. If you haven't been around a major project like that uh the engineering, the architecture, etc. are pretty fascinating parts of the project. And uh we have a great team assembled. So this contract has been reviewed by internal legal, myself, and the project management team. And of course I would
045recommend a do pass in this regard our approval this evening. Do you have any questions? I'd be happy to entertain them. >> Any questions? >> I move that the board of directors approve the final agreement with Design West Architects for Hoover and Garfield Elementary School projects in the amount of 7,393,454 dollars. >> And a >> It's been moved and seconded to approve the final agreement for architectural services. Any further question or other discussion? >> Can you just remind us where they're out of where Design West is is out of? >> Kennewick? >> Yes, ma'am. >> Okay, thanks. >> Almost local. >> Well, local enough. I mean that's where our TVs come from, so. >> [laughter] >> I believe they're closer than where the mail gets shipped to before it comes back here. >> So, we
046have a motion on the floor. All in favor, say I. >> I. All opposed? Motion carries. Next step, we retain Jane at the podium or Jane Jake at the podium again for purchase of um management project management services. >> So, before you this evening, as we discussed, is a proposed agreement between um Turner & Townsend and Heery. They're a firm that is actually across the United States. The the gentleman and actually there's a um ex-gender ladies and gentlemen, they're going to be representing us in this case. I work out of the Spokane office. Um they come highly recommended and then we did lots of reference checks and um solicit qualifications. And the fee before you for the two projects, so it's this is Garfield and Hoover is $1.72 million, so little less than 1% of
047project total. The team thus far has been very impressive. They've caught small little things and big things and then they set right to work. So, um again, they're a excellent firm. They have built schools. They actually did West Valley recently in their new construction, Cheney recently, and they come highly regarded and I would recommend you execute the agreement before you this evening as well. >> Thank you. Do I hear a motion? >> I move that the Board of Directors approve the agreement with Turner & Townsend Heery LLC for owner's representative project management services for the Hoover and Garfield Elementary School projects in the amount of $1,720,000. >> Seconded. >> It's been >> moved and seconded to approve the owner's project management services. Do I hear any any questions or discussion? All in favor? >> Aye.
048>> All opposed? Motion carries. And now, in order to get to those new schools, >> Yes. >> we will need you to purchase three new buses. Jake. >> Uh before you this evening is a recommendation to approve the purchase of three new uh Thomas HDX buses. Um the district um likes to continually purchase buses. This is part of the transportation vehicle fund so that they remain on the depreciation schedule and generate revenue. Currently, we have uh approximately 15 buses that are not on the depreciation schedule. Um this will take that to about a dozen, and then before you next year, you will see eight or ten more buses uh to continue that purchase. So, um we have stopped our current expansion of our electrical buses at six. The state has funded us um for those
049buses fully. We were able to stack the grants and also get the differential. So, for another six hundred thousand dollars, um many districts around the state have kind of paused their expansion of electric buses just giving them problems that some districts are having both in winter and summer um based on their performance. And so, um I know it may seem counterintuitive to continue to buy diesel buses with the cost. However, um they do have the best useful life and the best mileage. And so, I'll recommend again this evening that you move forward with the purchase of these buses. They will not arrive until the next spring season. They're almost a year out. But so, by the time you order, um we won't actually have a cash out the door for another eight eight to ten
050months. But it takes a little We have to get in line for the for delivery. So. >> Just a related question given current inflation, what is the cost of diesel these days? In this >> A little lower than it was last week. Um I think [laughter] we were at five Let's see. 550-ish on the last 564 on the last order. And remember we do not pay federal excise tax for bus fuel. We still pay state tax. >> Right. >> Um but we do not pay federal excise. So when diesel was seven at the pump, we were paying 610. Um 610-ish. And so there is a difference. Uh last year, I think Superintendent Green and I did an interview with Reuters a little while ago. We were averaging like 385-ish. And so uh the average went
051up, you know, a buck and a half or so. And so uh hopefully we'll see some relief here. Thankfully school's out, so there's not much diesel expense. We will have some summer school runs, of course. Uh but the price is currently going the right direction. >> Thank you. >> You bet. >> Do I hear a motion? >> I move that the Board of Directors approve the purchase of three 78-passenger diesel school buses from She- Sheat Key Sheat Key Northwest in the amount of $760,000.00. $760,352.94. I suppose that 94 cents is important. For the purpose of replacing buses that have reached the end of their useful service life. >> Second. >> It's been moved and seconded to purchase three buses. Uh any other question or discussion? All in favor say I. >> I. >> Motion carried.
052All All opposed? Motion carries. Okay, next step we have second opportunity for comments from the public. No takers. And we have three policy governance issues. We have 1000.4.2 accountability of the superintendent. Uh 1000.4.3 delegation to the superintendent and 1000.4.4 monitoring superintendent's performance. I'm going to take the first two. The ratings on the first two were all fully compliant. Um no um other comments. So, I would recommend we can uh approve those and >> I move approval of uh the monitoring reports for 1000.4.2 and 1000.4.3. >> Seconded. >> It's moved and seconded to approve 1000.4.2 and 4.3. Uh all All in favor, say aye. >> Aye. >> Opposed? Motion carries. I separated out 1000.4.4 monitoring superintendent's performance because there were a couple areas in there where as a board responsibility, we did not fully meet the
053criteria in terms of the timeliness of the evaluation. It has been completed. Um but we did not meet the timelines, and so not all of those were fully compliant. Uh one was making progress, and there was another one where non-compliant. And that falls in the board, and we've already addressed that for next year and and uh Director Beckett has agreed to also do the evaluation process next year and keep it to the timeline. So, we will solve that problem. At any rate, any other questions or comments about or do I hear a motion for 1000.4.4? >> I move approval of the monitoring report for 1000.4.4, considering that the notations within our review have been completed. >> Seconded. >> Moved and seconded to approve the ratings for 1000.4.4. All in favor, say I. >> I. >>
054Opposed? Motion carries. We have now arrived at our second uh executive session. >> Okay. >> Uh we I'm going to deliberate at the results of the first one. I'm anticipating about 15 minutes. Do you think that would be sufficient? Do you think that would be sufficient? If we need more time, we can extend it. Okay. So, we'll see you in the professional library. We need to have a motion to move to executive session. >> I move to I move that the board adjourn to executive session to continue discussions from uh the executive session we had prior to our tonight's meeting. >> Seconded. >> Moved and seconded to move to executive session. All in favor, say I. >> I. >> Okay. >> Is there anything else for the good of the order? Meeting adjourned.