001[Music] Hello. Good evening. Welcome to the August 19th schoolboard meeting. Uh, we offer Spanish interpretation services from Nate with language connections. If you need translation assistance in person, please check with Nate for a device. Nate, please translate this information. If you wish to make a public comment, there are two options available for you. The first option is for commenting on agenda items only. The second option which comes towards the end of the meeting is for all other topics. In order to speak tonight, you will need to sign two forms, the sign-in form and the guidelines form. Barb, would you please take role? Director Walker >> here. >> Director Navaro Jr. >> here. >> Director Rice >> here. >> Vice President Bianeue >> here. >> And President Beckett is excused. Thank you. We provide live streaming
002for the meeting. The link can be found on our web page under board of directors or by going directly to ysd.org/board meetings. If you're interested in watching past meetings, you can find them on our web pages. Yakimo School District YouTube channel. If you will join me, please for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, indivisible, with liberty and justice for all. And our character word for the month of August is mindful. Fostering an awareness of one's thoughts, feelings, and surroundings without judgment. And next is our Yakwell land acknowledgement. Today the schools of the Yakama school district rest on the ancestral lands of 14 Confederated tribes and bands of the Yakama nation. [Music] The people of the
003Yakan nation inhabited more than 12 million acres >> across Adams, Benton, Chalan, Douglas, Franklin, Grant, Kittas, Kat and Yakama counties. Today we honor those native peoples who are tied to the land through history, legends, and culture. >> We acknowledge our descendants who live in the world today. We thank the caretakers of this land who have lived here and continue to live here since time immemorial. respect [Music] and a step toward correcting the stories and practices that erase indigenous people's history and culture. It also honors the truth. [Music] As a school district, we will continue to build upon our relations with the Yakama nation. Thank you. Next, please join me in a moment of silence to honor the memories of three of our Yakama School District family members, Dana Kegel, Liebec, Katherine Katie, Janine Tate, and
004Jim Wright. You can find links to their obituaries in Boardocks. Thank you. Next, we have updates from members of the board. Do any board members have updates to share? Nope. Uh, next is superintendent's update. Superintendent Green. >> Thank you. Uh first and foremost, I'd like to acknowledge that at this season of um uh candidacy, we have uh two of our candidates that are running for school board in the audience. So, I'd like to call out uh we have Espiransa Lamos uh to our right and the front row and Jonathan Babcock to her left. And we want to thank them for being here this evening. As far as other items to share with the board, um first I would add that uh we have a grant that was awarded through the Yakama Rotary ANR committee. Uh
005it was a grant for a shade project at Garfield. So there was a donation by a past educator in that building and uh the difference was made up through this grant. It was downtown Rotary. It was received by uh Steve Brownlow about two or three weeks ago. I was able to to be there with him. So I wanted to share that with you. The first day of school is August 27th for 1st through 12th grade. We do have the September 3rd date as a start date for our kinder students. I did upload or Barb did upload in the superintendent update a document for the board to peruse at your leisure. Uh every year I do meet with Yakamo Valley Farmworkers Clinic and there is a program called working together to improve dental care of children.
006Uh they work in our schools. If you uh have driven around at some point, you may have seen their multiple buses in front of our schools uh conducting check checkups for our students. And what I have shared with you is the uh report from the screenings in 2425. So that is accessible in the superintendent update. And if you have any questions, I would be happy to follow up at a later date. But simply wanted to acknowledge that and uh thank our partners uh Yakimo Valley Farmworkers Clinic. Uh we do have the opening day and ben benefits fair uh for for all staff uh on August 26th. This will be at Davis High School. There will be an a elementary staff will be starting at 8 in the morning in the auditorium on the 26th and
007then the secondary staff will be there at 12:30. So there is a uh 2 and a half hour it looks like um program that we're we're going to have prepared uh for um the elementary in the morning and then in the later morning or in the afternoon for the secondary staff. If you would like to attend, please do let Barb know and we'll make sure that uh we acknowledge you there. I do believe that um uh President Beckett will be there, but we'd love to have any and all of you if you could make it. Again, that is August 26th at Davis, 8:00 start time for the elementary, 12:30 for the secondary staff. Um, last item that I would share is, uh, this last week I did have the opportunity to do a quick there
008and back to Seattle, uh, to meet with Representative, uh, Sharon Tamiko Santos from the House Ed Committee. So, we continue to forge uh, more positive relationships with our legislative representatives. um uh was able to uh have uh uh as the only superintendent with her that day um some some personal time and get a feel for what the legislature may be looking at in this next session. Um she does have a group that she has put together called the big idea group. Uh it is made up of representation from across the state about 30 different individuals. I'm actually on that committee. It is um I believe in direct kind of correlation or response to the superintendent group that we've conducted with the University of Washington to which she came and she did contribute and spoke with
009our group. Uh and she's doing some it seems like some parallel work around um rethinking public education. uh not just the financial component which is the area that we're focused on as superintendents but she's looking at the entire complexity of education um from pedigogy to uh certification to the financial component. Uh so I was able to speak with her about that as well and um look forward to uh participating in her sessions uh through the end of this year. She has about six sessions that she's organized and then there will be next steps beyond that. So with that, um I just invite you to again consider your calendar uh for the 26th if you can make that. And then I do believe that we're going to share some highlights about uh how you can be
010involved more with the community uh in our next uh uh update. >> Thank you. That takes us to highlights for community engagement and Miss Fitter will join us for that. Thank you and good evening. Uh thank you Dr. Green for talking about the opening day on August 26th. It is the start of school. So as you will see on either the uh board docs or going to our website ysd7.orgbacktoschool. Um you will also see a plethora of school events like open houses and orientations. Um actually two pages of two columns each full of those. So we would invite um you or the public to attend um those uh open houses if they would like to see the schools, see what's going on there. And then of course we also have um sports uh physicals that
011are happening um and uh immunization clinics. So tis the season. Thank you. Next we have our monthly financial update with Jay Cooper, assistant superintendent of finance Barb. Um before the PowerPoint comes up, just a brief enrollment update. So this time of year, we're watching enrollment keenly. Um, right now we're about 116 below projection to be exact. Um, which is puts us in a pretty decent place by the time school starts. Yakima's enrollment often gains over the summer and particularly when that yellow bus starts to roll, we often get children. So, I believe our enrollment projections will be very close to actual. Of course, we're awaiting final enrollment numbers, but uh I would be remiss not to let you know that the budget you're going to adopt has sound enrollment numbers underneath it. uh before you
012this evening is a monthly financial update. Uh this will be your last fin monthly financial update until the end of August, first part of November as this is the month of July and then we will set about closing the books and that takes us six to eight weeks to accomplish and then bring your final fiscal year report. Um as we talked about last meeting, there was a change in the timing of aortionment but as noted in our items of interest, it was a timing um and didn't affect the overall allocation. our enrollment trends, as you can see, flat uh year-over-year and then down over several years. Um then this is the budget versus actual. As I said many times, I hate this graph because it points out I over projected secondary enrollment. That will not
013happen again. Um but um but that over projection, we were able to still um move forward and add to fund balance by the end of the fiscal period. Cash flow, as I've told you many times, is what I always want the board to pay attention to. Cash is king. Now remember that cash is inflated by about four and a half million dollars of the tax anticipation note that will be uh expelled or expended out in next December and we will have cash efficient be able to pay that off and move forward with the fiscal year. So you see July's cash is just right now just just under 24 million. Anticipate cash at fiscal year end to be about 22 and a half or 23 and then of course we'll have a cools after that. So,
014um, Graciello, we we anticipate cash in about 23 22 23 million and then we will expend that $4.5 million out in December. So, we'll have sufficient cash flow to do that. Um, but positive cash flow, as you can see, the blue is the actual and the green is my projected. And so, throughout the fiscal year, we're very close to projection. There is, of course, anomalies that come from the state and how funding flows through, but overall your through your fiscal period, positive cash flow. And again, our goal is to build rebuild some surplus so we have liquidity going forward. Um, budget versus actual um, on the revenue side. So you can see the blue bars are the 2425 actuals. They are in most cases either slightly at or right at budget. is in the black
015bar as we move through the year and you can see as we talked about the July catchup payment from the state you see the July revenue is actually above projection and then the June as we discussed was below so it tracks with what's happening on the state side they short funded us in June and then gave us some extra cash in July um expenditures um what I would like to stress on this is the stability monthtomonth so we often have some volatility in schools district sump for expenditures at the end and the beginning of the fiscal year because we have acrruels and accounting. So you have some prior year expenditures. So you do have some volatility. We also have optional days as we discussed. So there's large payouts at the end of the fiscal period
016because our staff work a huge amount of optional days. You know something four or five. So uh a day right now to put in perspective just under 700,000. So if you want to figure out roughly what a day is um so four days mean extra 2.8 million or three million will be expended in July and August period. But most importantly, you can see monthtomonth the stability of the payroll and then the MSOC. So everything payrolls moving along 20 million plus or minus five or 600,000 a month approximately and then we'll have some spikes based on acrruels but stability is what we're the aim. Um Moxs which can be more volatile because there are material material supplies and operating costs. Again, blue bar is actual and the black bar is budgeted. So, we have been below
017in some months. And then you can see uh we pick up in July and August predominantly for uh prep for the next school year, but we are also expending funds for maintenance projects throughout the summertime. So, those expenditures hit as well. And then that is it. So, that is the final monthly. You get those um every month will be a brief hiatus. I'm sure you're going to miss me while we close the fiscal period. Um, and we'll be back and then I will be back shortly with their agenda item. Is there any questions? >> Any questions for members of board? Thank you. >> Next on the agenda is comments from the public on agenda items. We will see. Nope. No uh individuals have signed up. Uh, next is the consent agenda. The consent agenda enables
018the board of directors to efficiently deal with matters that have been delegated to the superintendent, but by law must be approved by the board. Items on the consent agenda are voted upon as one block and approved with one vote. Any board member has the right to remove any item from the consent agenda for separate discussion and actions. Uh the consent agenda today includes approval uh includes approval of minutes for July 2025, notification of approval of warrants for July uh 2025 approval of personnel actions, approval of outofstate endorse, I'm sorry, out of endorsement assignments for the 202526 school year and budget status reports for July 2025. Do any board members wish to have separate discussion on any consent agenda items? >> I move to approve the consent agenda. >> Second. >> We have a motion to
019and second to approve the consent agenda. Any discussion? All those in favor? I I >> abstensions and and opposed. Okay, motion carries 4 Z. Uh next we have a series of approvals. First is uh Mr. Cooper up again, resolution 12.24.25 adopting the 2526 budget. Good evening members of the board. Now this is always for some can be an antilimactic meeting because for me this is the and my staff this is the end of about 10 months of solid work and we do the public hearing. We did our work in the spring and tonight before you is the final action required by state law. You are to affix the appropriation level for the school district. And so um before you is that final resolution. So what the resolution does is it um sets the appropriation level
020for the school district fund by fund. The revenue that is in the budget is not the appropriation level. So revenue does not the board does not set the revenue level only the expenditure level. So if we collected more revenue we would not have to come back to you for a budget extension. However we only have the expenditure authority that you have given us in this budget. So before you this evening is a resolution adopting the 202526 budget and of course I would be happy to entertain any questions at this point in time. Attached to the agenda or the uh presentation from prior meeting the complete full set of the F-195 which is form 195 and the F203 which is form 203 which is the complete set of budget documents from that are required to be
021filed with the state along with the state revenue estimates. Those are all attached to the board packet for review if anybody would like to look at those in detail. Um again between last public hearing and this meeting I have received no additional public comment in my office on the budget which I do monitor. We do monitor closely particularly between the public hearing and the adoption meeting. So just to confirm to the board I have not received any additional public comment on the budget in my office or through any channels that I'm aware of. And so before you this evening is the final action on the 2526 appropriation levels. I'd be happy to entertain any questions you have. >> Any questions or discussion for members of the board? >> I move to approve resolution 12.24.25 adopting
022the 2526 budget. >> Second. >> I have a motion and second for approval of resolution 12.24.25 25 adopting the 202526 budget. Is there any discussion? All those in favor? >> Could we do a roll call vote on this one? >> Yes. >> A pretty important resolution. >> Director Walker >> I. >> Director Navaro Jr. >> I. >> Director Rice >> I. >> Vice President Bun Noea. >> I. Motion passes four to zero. Thank you. >> Thank you. >> U members of the board. Thank you for adopting the budget. And I know it's a long process over several meetings and a lot of public input and um we do appreciate the continued trust you have in the finance office in particular but the broader administration and we'll move forward with the fiscal year and we'll give
023you updates along the way of course as we do monthly but um again the the fiscal challenges we're all facing don't seem to be getting any easier but we continue to face them as they've come at us and that that will be our jobs going forward. Jake, thanks to you and your staff for the grueling work of putting together this budget for next year. I know that it was um difficult work and required a lot of pretty intentional thought regarding um where we're going to be over the course of the year. And I for one appreciate all the hard work that you and your staff have done to bring us a budget that that um gives us the the necessary information that we must have in order to do our jobs. >> Appreciate that. >>
024Thank you. Thank you. Next is approval of the 202526 school year board meeting schedule. Superintendent Green. >> Thank you. I would like to acknowledge which I missed during the superintendent update that uh deputy superintendent Chris Larson is uh out this week. Uh this is a week in which she's um taking her child back to school and getting things settled. So she is excused and uh with her absence I have the pleasure of presenting on several items. The first being the approval of the 202526 school year board meeting calendar. Uh you've been able to look at the calendar since the last meeting. The things that I would call to your attention are in uh September we would typically it's the same Monday Tuesday schedule uh four o'clock for Monday board meeting uh 7 o'clock for a
025Tuesday uh board meeting in the evening business meeting. In uh September we have one on the 2nd because Labor Day is on Monday. So that moves that to 4:00 on Tuesday uh the second. If we look in March uh just like this past year we actually have three meetings in March. Uh you may remember we're only required to have one meeting a month. We have two scheduled. We tried to do two every single month, but with spring break at the beginning of April, we have bumped that April meeting to the very end of March. Therefore, giving us three in that month and only one in April. So that April 21st date becomes very important. Um and then I think the last thing I would share is let's see I think that's actually it. If there
026are any questions about the the board calendar, uh I could entertain those questions. If not, I would ask that we approve the 2025 2026 board meeting schedule. >> Any questions for members of the board? >> I will entertain a motion that the board of directors approve the board meeting calendar for the 202526 school year. >> So moved. Second. It's been moved and seconded that uh the motion move forward. Is there any discussion? >> All those in favor? >> I. >> Any opposed? Abstensions? Motion carries 40. >> Next we have approval to renew contract with next level speech for the 2526 school year. Superintendent Green. Actually the next three items um are very similar but I will start with the first one that you introduced. Thank you uh President Voeva. Uh this first one next level
027speech for 2526 school year in the amount of 1,250,000 is to provide speech language pathology services to support students with special needs. Uh that is a tremendous sum and we are making sure that we are estimating a number or giving you a number that we believe we won't exceed. In the past couple of years, we have actually had to return to the board to ask for additional funding. So, this is up to that amount. Um, therefore, not coming back at a later date uh with changes, but if we do exceed that or looks like we will exceed that, we will come back. Again, these services are for speech language pathology services to support students with special needs and positions that we are unable to fill internally. >> Are there any questions for members of board?
028>> I just have a question for Dr. green in in terms of your work groups with other superintendent and OSPI. Is there any kind of movement to provide some energy around getting qualified speech and language pathologists back into this state? It's a statewide issue. I understand that all districts are struggling with finding qualified people to provide those services and there are also it's a state issue of providing training programs for those people. Is there any movement in Olympia to resolve this issue or we're just going to keep paying through the nose for out of town? >> Uh no and yes. No, there's no movement and yes, we will continue to pay and meet the obligation that we have. Um there is not a collective group coming together to address uh that deficiency at this time.
029um doesn't mean that it won't happen in the future, but at this point we're locked into uh creating our own pathways uh working to do that at a time where we're reducing positions, which makes that extremely difficult. So, it's uh pretty um cutthroat out there to find the the the few people that are available and recruit them first. But thankfully, we've been able to do some, but uh obviously falling far short if we're talking about $1,250,000 in services. >> Thank you. I'll entertain a motion to uh let the board of directors grant approval of the contract with Next Level Speech for the 202526 school year in the amount of $1,250,000 to provide speech language with all G services to support students with special needs. >> Second. >> I have a motion and second. Is there
030any discussion? All those in favor? I I >> Any abstensions? opposed. Motion carries 40. Next is approval to renew contract with Salantiant Health for the 2526 school year. >> Thank you. Uh I started with the $1,250,000 number. You will see that in this request we have uh for Solient Health. This is for the 2526 school year. This is for almost a million. It's $980,000 to provide classified support, which is the American Sign Language Staffing Support and Speech Language Pathology Services in working with students with special needs. Um, if I were you, I would say, didn't we just talk about providing speech language services and now we're doing this again? Uh, yes. And the answer as to why we have multiple contracts is that we have so many services that we need in our special education
031department and other services that we provide for students that one entity cannot provide all of those services. So therefore we go with multiple uh companies and uh this being one sole health and uh for the request is for $980,000 uh of special education services budget. I I think the last thing that I would add and I don't know if Jake has this at his fingertips but I know at least one of the budget it might I think it's the earlier budget that uh he spoke about um our services for special education have continued to go up. I know that when we had the levy two years ago and I was speaking to all kinds of focus groups and and staff groups, I would share that we spend around $40 million a year for special education
032services and around 910 million of that was made up for with our local levy um because we are not adequately funded for our special education services. I do do believe that has grown significantly. I know Jake is looking for that right now. When you find that, we will share that. But that's we can share that with the next uh next topic. Uh but again, 980,000. >> There any questions for members of the board? I'll entertain a motion that the board of directors grant approval to contract with salient health for the 2526 school year in the amount of $980,000 to provide classified American Sign Language staffing support and speech language pathology services working with individual students with special needs. >> So moved. Second. >> Have a motion and second or any discussion? All those in favor?
033>> I any opposed abstensions? Motion carries. 4 Z. Uh fifth on the approval list is approval to review to renew contract with ASL professionals for 202526 school year. >> Thank you. Uh this is a we're seeking approval for a renewal contract for ASL professionals. This is through ASL professionals. is the name of the entity for the 2526 school year in the amount of $750,000 to provide classified American Sign Language ASL staffing support working with our students with special needs. This will finalize the trifecta of contracted requests to meet the needs of our our our special education our students receiving special services. So again, $750,000. There any questions for members of the board? >> No. >> I'll entertain a motion to grant approval to contract with ASL professionals for the 2526 school year in the amount
034of $750,000 to provide classified American Sign Language staffing support working with individual students with special needs. >> So moved. >> Second. >> Have a motion and second. Any further discussion? All those in favor? >> I >> opposed. Abstension motion carries 40 Z. We've arrived at the second opportunity for comments from the public and no one has signed up. Uh next is policy governance. We have approval of ratings for uh 550 educational and racial equity policy and uh two of five board members responded to the policy. Um I wonder if we if there was consideration from the board to put this back out for survey. 205 is not really sufficient and you know certainly I'm one of the three that did not respond. How does the board feel about putting this back out? >> I think
035it would be a good idea. >> Yeah, I think that's two is not appropriate. >> Um >> this time of year it it's easy to get lost in >> it is >> in in the emails you aren't answering. >> Yes. Um, do we need to do anything procedurally to re move to put this back out or remove from the agenda? >> Um, you would probably want to have two motions. One to table it to the next meeting and then another one to reissue the um rating report. >> Okay. I will entertain a motion to table uh approval of ratings for 550 educational and ravational equity to our next board meeting. >> So moved. >> I have a a motion and second. Any further discussion? All those in favor? >> I absent opposed. Motion carries for
036zero. I'll entertain a motion to send out a survey uh >> reissue the >> to reissue the survey monkey evaluating 550 educational and racial equity. >> So moved >> second. >> I have a motion and second. Is there any discussion? All those in favor? >> I I any opposed abstensions? Motion carries 4 Z. That's the end of our meeting. Do we have a need for executive session? >> It's quick. 34 minutes. >> We do not. >> Is that I I I would like a formal review if this is our shortest meeting. >> It's not. >> Okay. >> I will not tell President Beckett. >> It's very close. Uh >> oh. Okay. Well, thank you everybody for attending our August board meeting. Uh meetings adjourned.