001is red right now. There we go. All right. Hello everyone and welcome to the District of Brown School Board meeting. I'd like to call this meeting to order at 6:02 p.m. Verification of public notice. Meeting has been publicly noticed. Verification of a quorum. We have six of our board members in attendance this evening. Uh approval of the agenda. Would someone like to make a motion to approve the agenda as presented? >> I'll make a motion to approve the agenda. >> Thank you very much, Mr. Robinson. Motion made. Do we have a second? Whoever. >> Oh, >> okay. Okay. Okay. >> Sorry. >> Miss Hallmire second. Any discussion? Hearing seen none. All in favor will raise hand andor I. Any opposed? Hearing see that motion carries nley. Six to zero. And reading of our mission and
002vision statement. Our mission is through the lens of excellence, equity, and engagement. We are dedicated to empowering every student with the essential skills to build a foundation for lifelong learning. And our vision is to provide a rigorous education that empowers our students to confidently navigate in our everchanging world. All right, let's go on to our next item. Item number 2A, business office report. Mr. Clemik, >> good evening members of the board. Um, very brief comments in my business office update this evening. Um, first of all, just updating you on where we are with our, uh, contracts, our teaching contracts, which as you know, was released a few weeks ago. Um, I actually have an update from what was provided on board docs earlier. Um, this is hot off the press from this afternoon. Right now,
003we have 98 out of 124 teachers that have signed. Um, which is 79%. Uh, the three buildings, elementaryaries at 74%, and this includes new hires as well. Anybody that um positions would have filled 74% at the elementary school, 81 at the middle school, and 78 at the high school. And a reminder that this Sunday is the deadline, June 15th. So on Monday, we'll know if folks decide not to return. Otherwise, we'll hoping that the rest of them will fill between now and then. And just reminding you of our current um openings that we have in the district. We have our 4K classroom, one elementary sped teacher, elementary ELELLL, um not on the teaching list, but we also have the elementary school psychologist, um middle school music, middle school math support teacher, the high school counselor,
004high school science teacher, and gifted and talented. Those are open positions at this point. Any questions on the um contracts for hiring update where we are say like you know what I think we're ahead of where we were last year. >> Uh I do feel like it. Um you know uh we we don't have as many openings right now on that. Um but we are uh uh and I think the the teacher that responds I did send out a email this weekend that we had a big jump in the last couple days. just reminding people that Sunday is the is the deadline. I think and in fairness to some staff, I think some of them wait until the school year's over and now that now that which was today, tomorrow is the last day for
005teachers and now they can kind take a break rather than, you know, start thinking about next year. >> Have we have we sent something out? I mean, even though we don't need to have we sent out another reminder to those individuals that have not submitted. Yeah, that I said that I went out Monday morning and then we had probably 12 to 14 people sign in the last couple days and I'll do another one before the weekend over just >> and we've got in in the open positions that we do have, we currently already have individuals in place with interviews and we're interviewing already or >> um some of them I mean they're all been posted and we have applicants and they're in various stages of the hiring process. um notice of assignment. Um I did
006not update this today, but uh we we as of Sunday we had uh 20 out of 65% were completed and the these of course are non um salaried individuals that include facility and support staff, administrative assistance, uh all that. Um but those assignments are due um on June 20th which is the next and uh that's the notice of assignment piece. Um our district audit dates were set. I didn't hadn't shared this with you previously but actually our audit will be here next Monday and Tuesday with the preliminary audits and this is our new audit firm CLA and then the final audit will be conducted uh August 25th uh through 29th with CLA who is who is the uh the chief person that we'll be working with >> our main contact is Tori Nelson. >> Tori.
007Okay. Okay. And uh so she'll be here with her team on Monday and we're already obviously our team is working through pulling records and we've obviously submitted some things already and we're getting ready for the the data pulls for that. >> All right. Another organization I work with, they use Clifton and Larson and Associates. So yeah, you're good. We're good. >> All right. And then finally, I did want to update you. Uh a couple weeks ago, we talked about the workers compensation situation that um we were um non-renewed by our current carrier. Um, Gallagher did make multiple attempts at trying to find a possible suitor for us in the marketplace. Uh, they have been unsuccessful. I don't believe they will have I don't think anything will change between now and next Tuesday or in two
008weeks when you will get all of the insurance renewals. So, we will be in the state pool uh next year at least at least next year probably for another year until the bud rate drops. But, we were accepted by the state pool which they unfortunately have another district that was turned down from the state pool. So, I'll I'll take it. >> So, what exactly does that mean for us from a from a cost standpoint? >> I don't know yet. Uh I I I will learn that over the next few days to figure out what that um what that cost is like. It is not going to be cheap. Um but I don't know how much will what we had to paid, you know, over the last several years. We our premium last year was about
009$160,000. Um they will be, you know, higher than that, I'm sure. But to what extent I don't know and it might be some prepayment part that we may pay some money up front to kind of prepare for what potential loss may occur. As I did say though we did our trend had been more positive in this in this particular school year. So um but rate is calculated over a several year period and we did have a really bad claim here in 2324. So we'll and that again will be part of uh part of the discussions going forward. I think that the district will just need to do to make sure that we are um you know focusing on safety, focusing on um you know from our staff from um from not just what we do
010but how how what we do to make sure that the district is safe and that and that we're minimizing the chance of of injuries and accidents and making sure that we the activities that cause of accident. So is the reason why we had a private company before because they tend to be cheaper. >> Well, you you really should have a private company. The only reason you're inst will take you. You don't get and usually I believe what happens and I I from what I've heard because obviously I've never been in this situation either is that you usually do get assigned you may get assigned a carrier through the the pool that'll actually service the account but will provide no additional support or anything to just kind of put you with someone. So that that that's
011what happens, but they set the billing and and and the cost for them. So it is significantly higher than just going through the market. Um and again, until we or what I'm hearing from our insurance consultants, until that mod rate drops significantly, this may be a situation that we'll be in for. Like I said, it probably won't be one year. It might be two years. If we can get it down fast enough, then we might see a have a better chance going back to the private sector. So when folks are being accepted, is there a possibility to move back in the other direction or go to a private company? It >> once you >> No. So yeah, maybe I'm not understanding correctly. Now we're into this general pool. >> Right. Is there an opportunity to
012move back into if there's a vendor who is willing to >> I don't know that'll happen. It won't it won't happen probably at this point. uh you know a year from now we'll have an adjusted moderate based on what our dropped look maybe you'll get some traction with some other company uh on the other hand it might take a year or two to get through that point where we're we're back down to a more reasonable level and that would garner more interest. Um, and again it's if some of it is bad luck, some of it is um, you know, uh, probably we can improve self-inflicted. >> Some is self-inflicted, some of it we can improve on, but again, some of it are things that you wouldn't expect to happen when you have people, you know,
013injuring themselves during a basketball game or something, you know. Um, but that's, you know, kind of the price. So, we we again we're limiting those activities. We are being more conscious of certain things. We'll try to be more proactive um next winter when the bad weather hits and you're dealing with ice and snow. Um but it will take some time to get out of this current situation. >> All right. Any other questions for Mr. Pick in relationship to this? I mean the insurance piece is kind of troubling or whatever stuff because there a lot of these things or whatever have you. We probably could have like I said, like I said before, self-inflicted and some of them are self-inflicted or whatever. And the analogy is just like your auto insurance. Get a speed ticket, have
014an accident or two, regardless whether you've been with them for 20 years, what are they going to do? They're going to drop you and then you got to turn around and try to either find a high place, high price or like I said, like for this instance right here, the state. Now, we got to fall up under that insurance or whatever, which is always going to be a heck of a lot more than from the private. So, you know, we just again, like Kevin said, it's probably going to take us two years to dig up out of this or whatever, but I think what this does is a teachable moment for us when we start talk about compliance and safety and some of these other different things or whatever stuff. So, we it may be
015one of the things, Dr. Cotton, that we really start to look at from a maintenance standpoint and stuff like that to ensure that, you know, that we are we're definitely being safe on some of these different things or whatever and or do some trainings or something. All right, Kevin, let's go on to our next item if that if you're done with eight. That's it. >> All right. Uh item B, approval of new hires. >> That's right. >> Good evening, board. Um I am reporting today new hires for 2527. that is a two-year contract um for Quinton Paul um for the district as the director of business services starting 71 2025 replacing Mr. Kevin S clinic Mr. Paul is in our minutes today. >> Oh, would you stand up please, sir? Introduce yourself. >> My name
016is Quinton Paul. I'm very excited to be here tonight in the future for the next two years at the least. >> All right. All right. I guess we'll end up taking that. All right. With that with that being said, would someone like to make a motion? >> I'd like to make a motion to approve the hiring of Clinton Paul as the director of business services for the 2527 school year. >> All right. We have a motion. Do we have a second? >> Second. >> All right. Thank you, M. Motion made and seconded. Any uh discussion? Only thing I said is is I talked to Mr. ball yesterday and I was like, "Hey, I heard great things or whatever." Have you The board is expecting great things and we know we've got a lot of work
017to do and we got some big shoes to fill. But, uh, we're feeling confident in what's getting ready to happen. And like I always tell them, this is family business now. So, let's get to it. All right. So, with that being said, all in favor will raise hand and or I. >> Any opposed? Hear a se. Motion carries unsley. Six. So, for at least the next two years, We have our new business manager and welcome. Thank you very much. All right. >> Miss Shandrea Bagot, elementary school, special education teacher. Resignation submitted on June 3rd, 2025. Last day of employment, June 11th of 2025. >> All right. Hold on. All right. Would someone like to make a motion? >> Yes. I'd like to make a motion to approve the resignation of Desandre Bagot as an elementary
018school special education teacher effective June 11th, 2025. >> Thank you, Mr. Tomar. Motion made. Do we have a second? >> Second. >> Thank you very much, Mr. Anson. Motion made second. Any other discussion? We'd like to thank Miss Bagot for her years of service to the to the district and we wish her well and once a falcon, always a falcon. All right. Um all in favor raise hand and or I any opposed see that motion carries six to zero. Next. >> All right. Next resignation from Diana Pina Aosta from the elementary school. Position is school psychologist submitted on June 6, 2025. Last day of employment will be June 11th of 2025. >> June 11th or June 30th. >> Should be June 30th. >> It should be June 30th. Your contract goes to June 30th. >>
019My apologies. It will be June 30th of 2025. >> All right. Thank you very much. All right. Motion has been made. I mean, I'm so sorry. Would someone like to make a motion? >> Sure. I would like to motion to approve the resignation of Diana Pena Acasta as an elementary school psychologist effective June 30, 2025. >> All right. Thank you much, Miss Hallmar. Motion made. Second. >> Second. >> All right, Miss Robinson. Seconded. Any discussion again um we wish her will Mr. Kler well in her future endeavors and once a falcon always a falcon. All right. All in favor will raise hand and or I >> any oppose? Uh Robert. >> All right. None opposed. Most carries unanly six to zero. M Jackson. >> All right. Next. The next resignation pending receipt of liquidated damages
020for Jason Love Elementary School assistant principal submitted on June 9th, 2025. Last day of employment is June 30th of 2025. >> All right. Uh we would someone like to make a motion? >> Yes. I would like to motion to approve the resignation of Jason Love as elementary school assistant principal effective June 30, 2025 pending receipt of liquidated damages. >> Okay. Well, we have a motion. Uh do we have a second? >> I thank you, Mr. Mr. S. Motion is made and seconded. Any discussion? We welcome We Mr. Love uh much success in future endeavors and once a falcon always a falcon. That being said, all in favor raise hand and or I. Any oppose? Any see? That motion carries nly six to zero. All right. Thank you very much, M. Jackson. All right. Let's go
021on to our next item. Is the approval a potential approval of the transportation contract. >> All right. Um, we are not going to approve the transportation contract tonight, just so you know. Um, but I'm going to we're going to have some background information to kind of tell you where we are. We're still working on a few details. and Nate Hamilton is on the call. Nate is our regional manager for Rightway um who has been um oversees us and many other districts and I'm working very closely with him on the negotiating piece and I'll explain why we're we're we'll hold off till uh two weeks from now just to as we go through them. Um so just a little bit of background as a reminder um we've been with Rightway for quite a while. In 2022
022um the board that was coming out of COVID we decided to do a three-year extension with with Rightway just knowing that um it was challenging for all transportation companies and we wanted to continue our partnership. Um so that contract ends at the end of uh June for 2025. Um and then earlier this year uh we had a conversation with the board to decide what do we want to do? We want to continue that partnership. We want to go out to RP. Um I will say that from a uh the the reality is is that our pricing over the years with um with Rightway through the process that we've gone through is extremely competitive compared to other Northshore districts. And so, um, one of the advantages of doing the extension is that we don't run the
023risk of, um, of dropping the relationship and then having multiple, um, vendors come in all with much higher rates than what we were expecting and then seeing an increase no matter what we do. So, um, so we wanted to work with Rightway. And I've said, they've been a very good partner for us this year. Certainly as an example, all of the um um things with the the extended day and having extra buses in the last minute to to help support our high school students that were staying later in the day. Um they were great in in bringing that service on for us, which was unanticipated at the start of the year. So um Nate and Jeremy and um and the group at the terminal have been great. So um we did we wanted to explore
024a extension with them and so that's uh where we are tonight. So, we've had discussions over the course of the spring and obviously we're coming down to the final days here. So, I wanted to make sure that we were able to get this completed. So, I'll just do a couple of highlights um and and then if you have any questions um either I or Nate will be able to chime in here to answer any questions that you might have. So, um the contract is very similar to the language that was in the extension from the 2225 period of time. Um one thing that we are doing is we are continuing our calculation of CPI over a three-month period. It's October, November, December of the previous year. And as part of the the process, we are
025looking at um a CPI plus 2% increase in the first year of the contract for next year 2526. Another CPI plus 2% uh followed by a CPI 1% and then the final two years would be CPI flat. So CPI plus 0. So that's the way of distributing the increases over the next five years. Um um so for this current year, our current CPI for October, November, December of 2024 was 2.73%. So we'd be looking at a 4.73% uh rate increase for um 2526. Um we did talk about um the other points that I'll bring up is that we did talk about um uh required insurance coverage. We are allowing them to make a change which is happening in other districts. the um ex the uh excessive or not excessive the excess auto and liability coverage
026which is an additional $5 million. They are dropping they are keeping5 million in both which is higher than the state the state law requires a million but they're still exceeding that um that cost getting prohibitive and um they also have some significant investments in busing buses and I think they're going to come up with some changes down the road and so they're trying to plan for that and not impact rates that so we did agree to that part. Um they did remain with the uh billable days at 170 which is where our contract is which just means that as long as we have 170 days um that we're paying at a daily rate if we fall below that the first um 10 days would be paid at 70% of the daily rate and then days
027in addition to that would be 55% of the daily rate. Again basically planning in the world of a hopefully not a repeat of a pandemic but a situation where you'd be closed for significant amount of time. Um right now the calendar has um over 170 days and even with snow days we do not anticipate not hitting that mark as it is. Um but as an important note of that um discussion is that those uh those reduced rates are for when the district is the cause of the interruption in service if rightway um and they they've been very good this year. We we had very minimal disruptions at the beginning of the year where they were down a driver and we would have to purge routes and that when that does happen though obviously incentive for
028them to have drivers. Um they will not charge us for those routes those days. So if we have a day where we go from 8 to 7 because of the driver shortage and two routes are combined then that day will be charged for seven routes instead of eight. But those are the days that um right way responsible for a staff. Um and then our fuel s uh the fuel search charge adjustment. Um we have always had a fuel search charge uh with Rightway. It's changed over the several last several contracts. Basically, we set a threshold for or fuel price and then any variance a variance of a certain amount reflects an additional amount that's tacked on to every route uh over the course of of a day. Um so we are changing the formula slightly
029so that um in right now it's currently in the current version every 5 cents over 250 a gallon will be a 50 cent it's a 50-cent charge. It will now be a 31 cent charge for every 5 cents over $3 a gallon. So we're raising the ceiling a little bit. The reality is as I joked it's like the only time that the that fuel has dropped below the 250 was when we weren't busting any. It was the middle of the pandemic and gas was a solid 50. Um that hasn't happened since. So, we need to be in that $3 range and this this just kind of locks in that a little bit better for us. That's been a hard part to judge and budget for because it has fluctuated that it wasn't that long ago
030in the time of high inflation where you were seeing gas at$450 a gallon and so then we're seeing 13 or $14 a day per route add-ons and you know it kind of messes up your budgeting a little bit. This will bring in a little bit more consistency uh for that pricing. And then there's a separate calculation for when they use propane buses. Um it's a similar formula based on a similar file for gals. Um, now the one other part that I just wanted to, so I guess let me ask if there are any questions on any of those pieces so far. And if Nate, if you want to um unmute, if you have anything you want to add as part of that conversation, feel free. >> Told him he's muted or something. >> Well, we're
031not hearing right now. May let's see what's going on. >> Sorry. All right, >> There we go. Y >> I've been having microphone issues. I apologize. Um, no, I think you summarized it well. Thank you, Kevin. >> Okay. I don't know if anybody had any questions for Nate or anything that we talked about on this part of the contract. >> Answer more questions last. >> Okay. Um so the the one other piece and why we're delaying it um two weeks is that um so every year uh at this time we have to file a report with DPI the transportation and so um DPI provides us uh information on the number of students that actually ride the bus and they do three weeks of attendance um usually in November or sorry October, February and May. and
032a student has to ride the bus one of those periods and then they're counted and then DPI there's two parts to this. One is that uh DPI will um based on the numbers that I put in and um they provide us a certain dollar amount per student and the dollar amounts vary depending on the the distance from home to school. Uh as small as we are, we only hit two of the categories. We're either under two miles or two to five miles. We don't transport anybody farther than that. So I have to file that report um by the end of this week uh which again is part of our transportation aid for next year. What we discovered this year and again bus uh understanding how many kids are on the bus is challenging because um
033you you route for everybody could that could be on the bus is on the bus but the reality is not everybody rides every day or some people don't ride. So I'll go we kind of work through that. Um but the numbers that we report we will report this year are significantly lower than they were last year about 150 160 kids less. So that will you know impact it's not that transportation aid is huge. Um I think this year we had $16,000. I'm guessing this will be somewhere in the 12 to $15,000 range. So it's not not a ton of money. Um but it did bring into question whether or not um eight routes which is what we do. We do two double routes of eight um every day. whether eight routes is the right number
034or whether you could talk about going down to seven. Um and the contract is based on and the pricing is based on eight routes of of uh every day. So um and there were periods of time when after the pandemic when they we couldn't find drivers where we were merging for quite a period of time and we had seven routes going. Um again I don't know you know the kids change every year so where they live and that so it's not it isn't just um the numbers of students but it's also where are they how many stops between you know from from their house to school and what does that path look like. One of our um challenges in the district is is due to because we run double routes which is incredibly cost effective.
035Uh the difference between route one and route two is it's you know 20 $25 for the second run. To do 16 buses and run everybody at the same time would be double you know be astronomical. Um we wouldn't want to do that. So the the challenge is is the window that we have in between the two school start times. Right now it's 35 minutes and so we're limited as to how long the bus can be running to pick up kids in the morning. It's got to be within 30 minutes. Otherwise we're at risk of running late. So, um, so we have that kind of ham, we're kind of hamstrung by that number right now. Um, but what I did ask what I what I did ask, um, Nate to do, and it's not guaranteed yet,
036but we're going to we're going to talk through this over the next couple weeks. But, um, because I'd like to feel better about whether seven or eight should be the starting point. Um, we're going to try to work on something where we have some options for the start of next school year. I've also um asked and I've talked to uh the folks at the terminal that they're going to run attendance reports um more frequently at the beginning of the school year next year, October, November, December kind of thing to get a better sense early on as to what is the attendance like. It may also cause for the board and the district to institute a policy where if you're not on the bus on certain dates, you know, if if if it's apparent that you're
037not riding the bus, we may deroute you and then you're not able to get on the bus on your own because the reality is is that we ask parents at registration, do you want transportation? You not want transportation and that's how we route. We ever follow up? No. So if a student never goes on the bus again or never rides the bus, we don't know. So, I think in our effort to be a little more costconcious, we're going to try to see and be a little bit more um aware of of what the ridership is like and trying to make sure that they can run and route the buses as efficiently as possible because the reality is is that um you know, running a half empty bus or a bus with 20 kids on it
038doesn't make sense for them, doesn't make sense for us. Um >> and it doesn't it's not a good long-term use of resources. So, um so the thought is is that we would we're going to do an analysis, try to have a better sense next year. So whether based on the numbers at the end of August we do eight or seven that'll be a decision for um the administration fall to to come to a decision with decide what to how to budget that and how to plan for it but then do some kind of analysis early on to see what does that look like are we at the right number do we need to increase do we need to decrease you usually air on the side of more because you don't want to have kids standing
039you know you don't want to have overcrowded buses or have kids that can't get home because we don't have enough buses So, um, so we have to figure out a little bit of how that will work. >> So, Nate is going to, so Nate is going to get us an analysis, an attendance in October. So, I have a third count Friday, of course. So, we'll be looking at something in October. And then >> October, he'll they'll run some reports October >> and also look at November and see what that looks like. Um, and just start to get a sense of where are we? Are we and and they can certainly do an analysis where those routes are. Again, you can't even base that on what this year is because different kids could live in different
040spots and the routes will change. So, it really does depend on what you know what students that we have next year where they're located and who is asking for. The reason I bring this up is that you may then down the road, so you'll have next year to kind of do an analysis and it may be you may say, you know what, the numbers support seven buses, but I can't we can't do it with where they're located and we just can't get there fast enough and there'd be too many chances of buses being late. And I think the board has to have a conversation as to whether or not perhaps the following school year, the 26 27th school year, that you look at widening the time difference between the two schools to make it to
041a certain point where you'd be more comfortable where you could run seven buses if that's what makes sense, if that's where the numbers are. If our enrollment is at a point where, you know, we don't see it growing substantially, maybe that makes sense. But it would give you some time to have that analysis, see if that's something. I wouldn't recommend doing it next school year, but you may want to talk about it. >> Question. Why is it that we have the difference in the school time starts anyway? >> Because otherwise you'd have to run 16 buses because you'd have to do we don't elementary school elementary school kid, you know, you do all the middle high school kids and they go all over the village and then they drop them off to middle high school,
042then they go back out and do the elementary school. But what I'm saying is is that if you had seven buses that go to certain areas and you're picking up I mean >> babies in there with older kids. You don't want the babies on there with older kids. >> Yeah. Well, I don't >> you want you want your K5 on there with a senior >> in some instances. I mean, I rode the bus in the south, so they did that. I'm sorry. But >> say that now. But I'm just thinking about I know family members who they may have kids in the elementary school and they have some in the middle school or in the high school and it's always a problem with the who's who's going to pick up the kids who's going to
043do this and that ends up being a problem too. whereas the bigger kids usually take care of the little kids and everybody doesn't have a big sister or brother, but um I'm just saying it just seems like to me if you have them picking up kids, you have I mean we're four four square miles, >> you know, and you have >> the kids being picked up on one side of town, the other side of town, north, west, east, >> right? >> But we still got schools starting at different times. >> That's what I'm saying. But say >> most districts do have school turn. >> I know. I was just saying, you know, it just seems like to me it would be less of an issue if you if you had people based on where they
044lived, those were the ones that moved together. >> Again, it would be mixing grade levels. You know, you would have kindergarteners and seniors on buses together. Um, and then you wouldn't necessarily need 16 buses. Maybe with numbers you'd need 10 or 11. But then you're talking about more staff for rightway. And again, each additional bus you do is a full rate, whereas having them go through two routes is much cheaper. So that's where again from a financial standpoint you're not you're not going to see anybody. So, um I think I'm just trying to I'm just trying to provide it's an option that you guys will talk about a year from now probably or before that. But just understanding that um you know as we see what our student population is like if we are declining
045you know just making sure that it's cost effective running empty buses doesn't you know doesn't do anything for for for us as a district doesn't serve the kids at all and those resources could be applied in different places. So I'm just trying to kind of set the stage for you to think about that as we go forward. But I think the biggest part will be that we'll we're going to we're just going to discuss to see what our options are for next year to see if we have a possibility of of of working through what this might look like for that first year. Um and then um um after that it'll be the additional reporting and and that that the board and the administration can really look at and decide going forward what the correct
046number of routes will be. And I will follow this is just regular education. Special education is very trans transient and it changes. So that there's no additional issue for them adding or removing a bus. But we do, when I started here, we had eight uh regular routes, two special education routes. During the day, we had two noon routes. Now we have uh two two and a half noon routes. We have three special education buses. Um we have almost 50 students that are being transported um on a daily basis for special. One's big bus, two small buses. So I mean all those costs are going up and the number of routes are increasing. So, anything we can do to kind of peel back a little bit would be helpful. But >> yeah, and I I give
047you a hard time, director Mike, but I was the same way, but we live much further away from school down south than what we have these four square miles. So with that with us being so compact I think I would I can see your argument with older students with the younger students but just in general if I have a younger student and I don't have an older student I would be a bit apprehensive about my younger student riding with the high schoolers. So, >> so Nate, did I is there anything you wanted to add to that uh conversation or insight? >> No, I think I think uh that sums up everything that we've discussed and we just appreciate the partnership. As Kevin said, I did look it up before the call. Um we've been working
048with the Brown Deer School District for 15 years, so we appreciate the continued partnership. Now, if you give us 10% discount right now, we'll say yes. >> Yeah. Gave it a shot. >> So, then uh we're just going to have a couple more conversations, work through a few details, and I'll have a final draft for you in two weeks for you to approve. >> All right. Thank you. Thanks, Nate. >> Thank you, Nate. >> Let's go on to item number E. Uh participation in that that uh C program. >> Yes. And I'll have a guest speaker this evening uh because uh Mr. Paul is from Kade and Kade is a participant in the C program and was this year. So if you have other question um he's well I I warned him that I might
049ask him this and you're welcome to ask some questions. So, um, we did talk about this a few weeks ago that we were identified as part of the C program, which is a community eligibility provision allows school districts to, uh, provide free meals to all students regardless of income. Um, it does not require them to go through any kind of application or eligibility process. The threshold is determined by the number of students who qualify through direct certification. So, we know that number. Um but we you know obviously other families may decide not to apply or go through that process even though they might might otherwise qualify. So I did share in the memo where we are at uh and again this is not reduce number. This is our direct certification number. Our green reduce is
050a little higher u but we are at um 54 just over 54% at the elementary school just 47 and a half% at the middle high school. So we're at 50.49% um across the district. So, we would be eligible for um district-wide CDP. So, just a couple of and I I also share with you several other documents that came from DPI kind of the programs in a nutshell. Um share you the the um consideration. There was a letter from DPI just to remind you of what um things to to think about and then I shared also the the number of the the school districts that um are currently participating in the program this year. So uh the first part is that it is not a cost neutral program. Um it does because the way that they
051calculate uh the free re the free rate reimbursement um we they give you a calculator to kind of estimate what it will look like for you. And um it does vary. Uh if the program were to take off and you were to have a huge increase in number of students who would participate um these numbers would the deficit would be lessened and possibly turn into a surplus kind of piece. But I'd like to be cautious and never never decide. So this is this does have a 3% increase um as part of the calculation as to um additional students that would be participating. But we are anticipating because you eliminating um the federal reimbursement rate changes slightly and you eliminate any sales. So we are looking at about a $2,100 a month or about $21,000 a
052year um reduction in income uh through this closing. there's a separate uh reduction on the breakfast side, but currently as part of our um attempt to u use down our our fund balance, we are currently paying for breakfast for all students. So, there is that piece right now that we do. Um and uh so that revenue loss, which I point out, it's about $1,600 a month, but that's currently happening. So, it's not really an addition. I mention that only because if we needed to at some point, we could start charging right now for breakfast and you'd get an additional $16,000 a year in revenue were we to do that. Um but once you're in the C program, you can't. So just as a reminder that once you're once you're doing it, that isn't an option
053anymore. Um and um and again, increased participation would would potentially have those numbers be less, you know. So question Kev, you know, because I know we spend a lot of money in relationship to uh having those alternatives and stuff for kids for the lunch stuff like the sandwich thing and uh all the rest of this different stuff. So would that be included or would that still have to be one of those ones where kids would have to pay extra if they use the the sandwich thing? >> So those are all reimburseable meals. The the the hot sandwich area, the restaurant rotation, those are all qualified as meals. So all the pieces of it. So all those options would would be eligible. Um the only thing that would not be would be the alle cart item
054which would include you know some of the desserts, the sodas, the chips, things like that don't count. But um but whether it's the you know slice of pizza or the burger or >> chicken sandwich, the toasted sandwich, the you know the restaurant rotation meal is um all those count as reimburseable and will be credited. So again, and right now we're still calculating and you'll you'll find out in a few months what the final um uh balance is for our food service. Um but we probably are very close to threequarters of a million dollar. So it's not really a financial consideration. Obviously we can do $7,000 a year for quite a few years before you have to, you know, worry about that again. Um but that is that's in there. >> But once we're in there,
055we're locked in for four years and we can't get out. >> I have to confirm >> that. Did I read that correctly? because I thought it would almost seem as though if we did it then we couldn't get out. >> I I I I have to verify it whether whether you could or not. I I will say this. Because one of the challenges is and I pointed out is that if for some reason we did get out um that will be a pain for uh as a transition from both the families and as well from staff and you know managing the program because it was quite uh the challenge when all the you know we went two years with all meals free during COVID and then that some that fall we came back to being
056charged and then you know halfway through the even though we communicated it shared it out halfway through the school year um you know people were complaining about balances because the one things that to remember is that the board policy is that we don't um we don't turn away kids for reimburseable meals. So if a student come we don't you know if a student doesn't have any money on their account but they come and order and they get a reimburseable meal um we let them have it and their account is charged if they're not if they're if they are not identified as economically disadvantaged they're charged $ 250 at the elementary school or $3 at the at the middle or high school and those balances will grow. We don't stop that from happening. Um, we don't
057do the cheese sandwich or the peanut butter and jel jelly thing which was what some districts have done. I think we threw that idea out several years ago. You know, the stigma that's related to that. It's obviously then know kids that is have no money in their account of cheeseburgers. So, so we so we've avoided that, but it it has created problems and this is a situation that does come up every year uh at the end of the school year because one of the things we have to do as a as a finance department is when seniors, especially seniors that don't have siblings in the district, come up for graduation, that's when we it's our last chance to, you know, get at the funds that are owed to us because again, these are meals that
058they otherwise should have paid for that, you know, again, we don't turn people away. So, that would eliminate that part of that problem. um if you go C, you know, then at least the daily meal purchases would not build up. Um we would uh we would and we are able and we do turn off the ability to purchase alle cart items when um students hit a negative $25. That's obviously a little more palatable to say you can't have a soda rather than you can't have a sandwich. So um so that we currently do C would eliminate that. Um the thing we do talk about too is then potential changes in federal funding. I don't think anybody can tell you what's going to happen over the next year as to whether or not this program survives,
059doesn't survive, if the if the eligibility changes. Again, I think the worst thing and and you can't predict this, but if you knew in a year that you'd have to go back to paid, I certainly would I don't know that it'd be worth the one year of free because um it it would be a big transition back and forth because the reality is that for families who apply, they get these things for free whether it's through direct certification or an application process. Um the families that pay are the ones that are, you know, determined to be not economically disadvantaged. So um we do provide we do provide the free food um for the families that need it. Um the question is what's what's going to happen over the next year if this program were to
060change or suddenly we're not eligible because our uh price or our percentage of students isn't high enough or what if the reimbursement rate changes and then it becomes much more cost. So just something to think about. Um and then just deciding whether or not it's a good fit uh in Brown Deere in general. Um again um in general we have um a lot of larger cities a lot of rural areas are are participants. Um the two that are suburban districts that we have Kite being one and West Dallas which is a partial um sponsor is our full participant um uh are two that are in our area basically outside of like big cities largest right next door. >> What does partial participant mean? uh certain school would be they're not districtwide. So they they have
061a group of schools that qualify. So if you're not we're we only have the two schools and our percentage is high enough that we can do both. Um and obviously you wouldn't want to do one if you couldn't you know you try you wouldn't do one purposefully. You'd try to do both. Um but there are other other districts where maybe certain certain schools have a higher percentage of low-inccome students. So they qualify but other district other schools >> like Tulsa they have like I think more >> west they had a list so you saw it said it said grouping and so there was a list of six or seven schools I think whereas kite was just required I believe yeah >> so Kevin this doesn't change what the cafeteria is able to serve so the
062food in itself won't change >> the the only issue would be from a funding standpoint and that's not a primary concern it's just that because some districts if you don't have a high enough fund balance and you're operating at a loss. Um and certainly if you're at a lower percentage that's part of the calculation piece. So if you had more paid meals that you were losing the income on um you'd see that that deficit grow faster. Um and then it comes into do you have the money to buy the same quality of food items? You know like you have to choose between tiers of chicken patties and things like that. But that financial sit that we're not really looking at it from a financial standpoint. We have the money to go forward to keep everything
063exactly the same. It doesn't change the the uh nutrition requirements or anything about the program. It is basically just the funding funds. >> Families are >> right. So the food doesn't change because Miss Rob said she asked about the chick. I think it was chicken. She called them chicken something else. >> Yeah. And everything else like that. So So Kevin, with this whole thing or whatever, you're just giving us this info right now. We're not going to vote on anything. you're going to be able to come back to us with any other information or whatever or we going to have Quinton come back and be able to tell us something else. >> Well, you have to decide by June 30th. So, you had time. Um, we, you know, we meet in two weeks, so all
064you have to do is say yes and then I just we just let DPI know that we're entering the program. Um, >> I don't know if Quinton wants to share any other thoughts on it. Um, I didn't want to obviously uh this will impact how they operate the program um and what they do going forward. will I will say too and maybe he can address this too is that one of the challenges which we do talk about as well is identifying other low-income families that don't qualify through direct certification. So um the natural tendency which we saw during COVID was you know when it's all free people aren't bothering to fill out the applications that they're not going through that process. We still as a district have a responsibility to figure out who would otherwise
065qualify and there's and that's part of the letter that they explain there are some certain ways you can do that. Um obviously it does impact whether or not a family would automatically qualify for waving fees um any school fees or or fees that we charge. Um and we do have to report accurately because it can impact our funding whatever our true free and reduce rate is because it's not going to be based on the just on the direct certification. So I don't know if and I don't want to put them on the spot but I don't know if Do you have any valid on that? I'll summarize that. >> Yeah. Well I did did what was it what's the experience like to try to get that additional information from families? Did you did you get
066or >> it was more because there are people that just wouldn't do it because they didn't ask. >> So talk about the reporting aspects of this. How often do you have to report collecting the data reporting the data uh and that sort of thing? Is there a a little bit more work on somebody's plate um because we're doing and have a different system that we're working with if we were to decide to move to this program. >> Uh I think your technology department would have to do some adjusting with the system and whatnot. Um, beyond that, the reporting's very much similar to if you don't have say the C program >> from a claiming standpoint, uh, it's easier because you're not tracking the different because we track free, reduced, and paid meals separately. We just
067track the one. Um, but I do there are some other deadlines they do have because it is part of that reporting of what the free and reduced number is for your district. So, there is that piece which is a little different. Um, but I think from a claiming standpoint, the number of meals, it's it's really no it's not much different. >> Okay. Can you Okay, we got this in a nutshell. All right, that's coupon. Daniel, can you give us a pros and cons for our district? Could you put something together or pros and cons for our district in relationship to this? >> Well, I think I I I thought I was kind of doing that with my bullet points. They're talking about the fact that obviously um there would be there um you you'll have
068less program revenue. So it is going to you know it it will over time eat up the fund balance not nothing I mean unless something changes if you were to have some huge expense that you had to do where suddenly we were operating where you only had $50,000 in in um fund balance at some point. You know you have to be aware of it because then that program would start to eat up your funding and fun 150 cannot have a negative balance. So if 150 ever drops below zero that has to be funded out of the fund and you have to transfer money. So, you don't want to fund 50 to get that low. Again, I don't think that's an immediate thing as long as there isn't any major um expense that comes out of
069there that you're spending several hundred,000 or multiple times where you have to replace, you know, really expensive equipment. Um I don't think that would be the case. You just bought seven ovens. You just remodeled the North Commons. The other two kitchens were remodeled in um 2019. So, everything is relatively new. we're talking about replacing a freezer yet uh downstairs which is probably the oldest thing part part of food service so it's probably not going to happen but you know I never say never so you just have to be you have to be aware of it just so no one surprised and then you do have the challenge with identifying other students and what the what the work is involved with that um it would eliminate those family balances um I still don't know I'm I'm
070very cautious about what the federal government's doing right now and I have no idea um If now this is not under the education department, this is under I think the USDA or the agriculture department is where all the food service stuff goes. So that one isn't quite under fire like uh the ed department is. So whether any funding touches or whether they change it um you know we are a country that has 30 some trillion dollars in debt. So at some point someone's going to figure out to not do something. Um and what that happens to be I don't know. and whether it affects this program. Again, I just I I I I just be cautious and hopefully if you decide to do it, you can do it for the full four years and you
071have um some longevity in there and it's and it's effective and it does what it's supposed to do. Um I just would hate to switch back in short order. That would be the >> right the challenge. >> Now, with this summer, because I'm looking at this uh summer food service program now, would this also cover summer food as well too? We are already a We're already here. >> I know that we do the oversight, but I'm saying would this would this supersede that? >> No. No. So, this just covers the school year. We're already a community. We're already have C kind of sort of for for summer where we're open to the we're an open site for the community that anybody that under 18 that comes in and gets lunch can get lunch. >> What's
072the percentage of our students that presently get free or reduced lunch? 50% >> we're about 65% um in total the and so there's about 15% that come in through the application process um the direct search numbers those are the ones as of April 1st I'm probably shar with you so those the ones that are qualified to direct search >> would it would it be that we have everybody be paid until those applications are complete so that it'll kind of help families move along >> that but that changes every year I mean and you have to you have to reup basically if things change. So, if you do an if you do an application, um you get a 30-day 30 school day window at the start of the school year and then if you don't reapply
073and there's I mean a letter goes out and if you don't respond to it, you don't do anything then there's a date that you become non-economically disadvantaged and you start getting so and again our our student population changes so regularly. There's people coming and going every week basically. So there's always uh applications, you know, always applications that are outstanding because, you know, if they come in and they feel like they might qualify, um they have to fill a val. >> That's the that's the difficult part with this. Um because I get that things could change. Um, I get that things could be different or difficult if we have to go back, but I have a hard time with telling families, hey, we could get free food, but cuz we don't know what this other stuff
074going to do. We just going to let y'all keep paying. That's that's also a difficult thing to say to the community. >> Well, I if I may, I'm going to say this as a I'm not going to say this direct service. I will say this as a citizen of the United States of America. Um I also think though that in the reality of where where we are financially um that that we always talk about people paying their fair share or things like that. It's like should we be providing things for people that can otherwise afford it? I don't know. I mean that's that's again that's a philosophical piece to it that um we can't do everything. We can't provide everything to everyone. And so whether or not that makes sense, yes, you can do it.
075Absolutely. Um but is that the right decision, you know, that across the board because obviously there's a lot of things that people would like to have for free. Um you know, can we can we afford to do it uh long term out of the country because that was part of um you know, offering the free food to everyone for two years. That was a huge cost. And not that we're doing that, obviously they're still limiting it based on um certain districts qualify, but you know, there is a price to doing that. Nothing's free. I got to remember that. It's all paid by someone. >> But the 75 Okay, so MPS has gotten free lunch for years and years because 75 over 75% of their student population was receiving free or reduced lunch. Correct. >> Uh
076they there is a point where basically I think you have to go in C if again that's the direct search number is high enough. I don't know the percentage but you're probably somewhere >> 75% if I'm not mistaken and we're at 65. >> No, no, you have to remember direct it's based on the direct search number which is 50%. It's not about applications. So the applications don't count. So they have enough students that are qualifying through SNAP or some other state program where they are already automatically determined to be uh you know qualify as economically disadvantaged. Um we're at 50%. Well, I don't think that the food amount is going to um I think there are some other ways where we can save that that 30 trillion that doesn't have to come from low income
077and middle income. >> Totally. That's my opinion. >> Oh, but again, you do and I don't I don't want to this is why I'm letting you guys make that decision. I'm just saying that if you qualify, you get free food. That does happen automatic already. So, it's not you're talking about now the folks that don't qualify and maybe some are on the cusp and you can argue what affordable is, but um you know there is it's 250 for lunch and it's $3. I mean I pay for I I actually started eating lunch here and I'm paying $4. The adult meal price is $425 I think. A great deal for you know for a decent lunch. Um, >> and and I paid for it and I know that there were times when I was like, let
078me see how much money I got in my account, you know. So whereas I'm supposed to be able to pay for it, I know for myself as a single person, it was it was it was a struggle to kind of come up with that money. I don't know what our population of single parents is or I mean I'm not even trying to count anybody's money, but I do like like you say the opportunity to be able to provide what we can to support our our um our parents, our community and I mean feed the folks, you know. So, I understand that there is a a cost, but we can we can figure out some other ways to do things. And if it's if we lose that money, just like we did with some of our
079other programming um for after school programs or whatever, we figured out other ways to kind of finagle or we um we got sponsors. So I I like the opportunity for us to be able to get the C for all of the students so that it's not a something that the parents have to I mean cuz it's like okay let me go into this thing and let me go in here and try to make sure that I add money. It it it's a hassle. So, I would like to see um less of a um uh a struggle for the parents and at least me I'm done now. But yeah, I would like to see that the CPA C added. That's just my opinion. And I would say that if we were to decide to do this
080that we are very clear with families that this is a temporary program possibly that's based upon federal funding and it's subject to change at any point in time. And just to be clear about that and if they get mad when it changed then well you just got back because we told you go to your president. >> Well that's why I mean I wanted you to give you some time because there's a lot of data and a lot of information. I just wanted to give you some time to you know um think about it if you had additional questions. I can certainly uh reach out to DPI just verify um whether or not you can leave the program early just because you did ask about that just so you do know. Um if there's any other
081questions that pop up or any other thoughts feel free to um reach out. I will either ask DPI unless Paul he knows the answer to that. Um and then Alex in a couple weeks you can make that final determination and then move forward for the 256. Okay. Hey, do we have any of our other suburban partners here that is participating in school piece? Just wanted to see who all else is around here is actually involved in the program as well too. Those are the two I mentioned. >> Suburban West Milwaukee and >> Westf said it's it's it's big cities primarily. It's rural communities. um you know both areas obviously would have generally increased um or have the tendency to have increased um numbers of poverty u >> okay yeah the big five like the big
082five cities are the ones and like I said there's a lot of smaller so the in the area um those were the two that I saw >> all right so this will be something we'll bring back up on the at the next board meeting >> quite a few uh still charter schools. It seems like majority of them are all charter schools in Milwaukee. >> Yeah. And and in Milwaukee, you know, same same u population. Yes. >> Yeah. 4088718. See you there. >> Right. So again, if there's any questions that pop up between now and then, please reach out and let me know and I'll be happy to u you know, try to get the information in advance of your vote. >> All right. Thank you very much. All right. Let's go on to our next
083item. Uh this discussion about this intergovernmental agreement with Walkawar County for collection services. >> Uh I think my uh I hope my um executive summary was pretty um clear. Um we do uh you know we are sometimes challenged by recouping funds. um in an era where we're talking about deficit budgets and looking for money in every possible place. Uh it would seem to be that if we have a more proactive way to get some of those fun um we can try to do that. Uh this is a a service being used by several districts. I've talked for people that that are using it. It seems to be doing going very well for them. This is uh again this is an intergovernmental agreement. It's just one of the things that we have that we just do
084and there's no cost to us if we don't ever use the service. You know, we can always uh renew our cancel by time. Um basically what happens is if we do submit a debt through um to them for this service, then they start trying to initiate collections and then they would theoretically own the right to that you know debt. So we can't like um take it off the list and and remove it. We have to show through them to do it. and they have um more unique opportunities as a mun as a governmental entity to um get access to um these sorts of funds as opposed to just a third party administrator that might or a third party firm that might just make calls and you know use their own methodology. Um and Walkshaw has
085been doing this for years with a number of different school districts and a number of different towns. So I just thought it would be nice. It it is really hard as a business office. I mean, if I make calls, you can try to ask. And uh sometimes we get responses, sometimes it's positive, sometimes we just get ignored. And I'd like to at least um give this a shot for the district to try to recoup some of the fun. >> How much money are we looking to recoup from staff? >> Uh I got a couple people on my list that I want to try to hit right off the bat and then after that we'll we'll see. Um I it's about $10,000 that like the dry death get a hold of uh over time. I don't
086know it'll be immediate but it'll be over time. Um and then now they do also you can have the shift and go into the you know I'm focusing on staff this because uh they work for us. They signed an agreement. They you know have not necessarily followed through on that part of it. Um um but you could also use this to go into student fees and other things if we felt it was a thing that we needed to do. Um there are we do have again as we run into this every time around graduation there are number of families that have some significant fees and again fees are waved for those who qualify. These are folks that otherwise at least don't have the documentation to prove economically that they're economically disadvantaged. So over time they've
087either preferred service or through um school fees or whatever the case if you have um significant ars and it would be one way to to collect if that's the board's direction but I I would focus on staff start see how effective it is and then a determination can be made down the vote. >> What is the estimate for the number um of fees owed by families this year? >> I don't have that number but I could I uh >> it's not insignificant. Again, what we have done historically is that if if a sibling is in so we try to if a sibling's in the district um you know and someone graduates, we try to recoup what the senior owes but provide some grace to the some of that money food service is a family account.
088So some of the money is you know generally being charged because the younger students are also p purchasing things. Um so we try to do that. Obviously, if you leave in the middle of a school year, our chances of getting funds back, but you are slim. Um, and so there there I'm sure there some of the debt we'll have to write off at some point. Some we may be able to collect there. You know, there are limits to how far back we can go, you know, and we can certainly look at, you know, thresholds of what it is. If you need a report at some point, um, I will probably let Mr. Paul run that data for you at some point. But, um, >> mostly food though. Uh it's probably mostly food, but sometimes there
089are um I I would argue that maybe technology side if there's damaged, you know, equipment, laptops and things can be several hundred dollars. Um um fees generally, I mean hopefully you get them to pay after a year or two if that's the case. Um but again, there we not insignificant the total amount. And some of it may be, you know, well past time of actually collecting anything, but that would be something that if we feel like the service is worthwhile to uh >> right now we did it. It's free pretty it it's a free service and then whatever they collect they get was it 28%? They get 28%. So at that same I mean if they get 28% I mean we weren't getting anything initially so we're getting we're getting some of it back and
090it doesn't cost us any if they don't collect we don't pay anything. So to me it almost seems like a no-brainer. >> The other the one the one thing you can do as a board has to go through the resolution that you guys decide on is you can opt to pass 28% on to the debtor. That's a decision you know whether you want to do it and then pay the difference. Um whether whether you and you can change that at any point in time. So if you if you want to just try this out and see what happens see if we start you know able sub >> you can talk about that. Obviously, that would be an incentive, you know, as people leave the district say, "Well, you need to pay me now this amount
091or if I have to send this to collection, it's going to be this 28%." Um, >> it takes us out of the loop or whatever happen trying to chase people down for the liquidated damages. >> I like that it says that if no money is collected, then there's no fees. I do I do like that, but I am concerned. What do our policies and procedures say now? So, that means we'll have to change our policies and procedures as well. >> No, I mean, related to what >> you know just to just to indicate you know if you don't pay your fee we will be going toward this company I mean just you know sometimes things that are clear in the policy and procedures when they have it in writing and they've signed off on it
092or whatever like you said they may have signed off on the contract but is it in the policies and >> liquidated damages and the liquidated damages part it's already it's already there that they already know when they sign that contract that they do that liquidate this is the dollar amount for the liquidated damages and that is supposed to be upon receipt right and that's the reason why when we do the motions we say based upon liquidated damages or whatever have you and stuff like that so they have to agree that they're going to pay the liquidated damages some school districts turn around and just pay liquidated damages for individuals and stuff because they want them that bad other people if they go into a different field or whatever have you that's something totally different but
093that's not our >> we can't take it out of their last paycheck. >> no, we can't. >> Yeah, >> private. >> Well, no. What I have but I have started to do and so um this year we haven't had we haven't had issues this year because I I am able to for the teachers that have left us um I do make them in writing give us permission to take the money out of their check. As long as they do that, that's fine. But you can't do it without their permission and that has to be explicit. So there's nothing you can put they even question whether if you put it in the contract. It's like it so I just to be safe I just say okay if you want to pay the liquidated damages just send
094me this email saying I I and it says I approve to take this money out and this date or blah blah blah and um then I have that and that goes in with the record that that's what we collected from. Um but otherwise we don't have that that option to to do a forcable um collection. So that's where we can say we you know again if they leave and go to a different uh area or if the other school district doesn't really care. I mean, I don't have a lot of legal, you know, I'm not not going to run around and chase and say, "Well, school just hired them, but they didn't pay." I mean, that's a challenge, but it is under contract. So, we can if we have all the evidence we need and
095and again, this doesn't require a judgment. So, as long as I have a contract with an explanation of here's what they signed and did it, and I provide that as potential supporting documentation. If I tell Walk County this person owes $1,000, >> that's all they need. And they'll start going after. But >> I have a question for you. So what what what are your steps before that process? Because most people, you know, you send them out three letters, you allow them to do a payment plan. So what is your process before we would send that off to >> uh I mean what I do now is when a teacher that is or when anyone who has potential liquidated damages resigns, I will send them an invoice just saying like here's the amount you owe based
096on the day that you resigned or whatever. And you know it we do say you're not cleared until you you know till you sign. Um, I do ask them to try to address it before the board meeting where their name is called. If they don't, you know, then that's when you do the pending piece. Um, I will reach out multiple times. Um, like I said, lately they've been more apt to do the final paycheck pull out. Especially for teachers, um, the way that they're paid, that last paycheck is usually a big one payout. So, it's easier for them to accept that. For administrator doesn't change their paycheck really, they would just end. So, um, so that one isn't, uh, that might be a little harder at sometimes. Um, but I do give them a chance.
097I also give them a chance to do some, um, payment plan if we can come to some kind of term. But I'll be honest, I won't name names, but I've had I've had people that you would think would be able to pay that offer like $50 a month, you know, and it could take me like three years to get the money back. And that seems ridiculous. So, um, so this would be a difference. And but but I guess as long as it's collection, if if I know if Walker County does it and that's the deal, um I know we're going to get it, you know, that's going to happen every every pay period or whatever the case may be and I have to think about it when when they offer it to me. I have
098to like count to make sure that it happens and it just there's just no time to to effectively. >> Okay. Did I miss the answer to your question? >> Yeah. So we do multiple we do multiple um reach. They get an invoice right off the bat and then I try I reach out to have conversations and try to resolve it. And often times we get to the point where they just take it out of check. Um or we sit down and try to do some kind of plan, but sometimes I can ignore it too. So it's >> So it's just kind of what's tried though. It's not actually a process that's documented. >> No. Well, I mean I guess in the sense of we we do the invoice that gets sent to them immediately. So
099that's a statement with a letter explaining exactly what it is, how much they owe, what the time frame is. Um and then if I don't hear from them over a period of time, then I reach out again. Um, I may It depends on some people are some people leave with plenty of notice and some people and they're still here and I can work with them. some people are gone and then it's like I'm calling I'm emailing you you know I I've sent registered mail before um and when it gets ignored at a certain point that we just run out of >> so I get that that's what you do but isn't documented anywhere is what the steps are that we take policies and procedures >> no I can certainly I can certainly that's just been
100what we have done but I can certainly >> you know might be ke is just be like this you So, but for those want those individuals that turn around and do it right then and there. Okay, fine. Then you could almost have a thing in there to be like, well, in 30 days, you have 30 days. Okay, so invoice. Okay, so invoice already says within 30 days, right? So then I think we need to have something that happens after the 30 days or whatever. But now would this would this be where this company would come in where we would say after 30 days, you're not dealing with us. you'll deal with Walkasaw County for liquid about whatever your fee thing is. >> And and I I would argue that now like having this set up
101that's that would be the step after you know when when if there's no contact or anything and we don't be saying okay we are now turning this over to Walker County Collections and if that doesn't um instill some fear wait you know um here it is you know then that's what >> I mean a thousand 2,000 3,000 >> sometime. >> Yeah. So, like that would be like more like 30, 60, at least 90 days. Like, I got to pay you $3,000. You want me to go to my piggy bank and grab 3,000 for you? Like, you know, we let's >> it's costing us when they turn around and leave us or whatever. So, we got to turn around and pay to hire people and go through all the rest of this different stuff. So, >>
102that's that's valid. But whatever we're doing, let's just be clear on what that is. And that's what I'm saying. your invoice for your liquidated or even when I resign, okay, you have liquidated damages, we ask for your payment >> and 30 days you receive an invoice and 60 days it goes to collect like all of that just >> I mean we don't we didn't have the collections answer but >> all right now if we do we approve this then it then it goes from there >> if they come through >> and if they come through and do well part of it is the you know I guess if you're trying to push it before they are released by the board because again once they get released by the board it's a little you know a
103little tougher. Um, but what I can say is that I I have had I have had people who have done payment plans and when they do that we do it in writing and they do in 30 days and they're like >> you want me this and here's the terms and >> we're worried about we're worried about the folks who where I think there has been attempt one attempt two and you got nothing and I would probably even go as far as saying is that you probably got some folks who are sitting on your books that you've been trying to collect for about 3 four years right they be also those folks that we would consider referring their names to the collection services as well. >> I have a list of Yeah, I know who has
104and who hasn't paid. So, >> yeah, >> that's Yeah. So, I I would certainly I have I have a couple people that I want to go through first that I think are more prec are more important, right? And then kind of review priority prioritize and then we'll go through and figure out what the next step. >> But I agree. I mean, I can certainly make sure that it's more clear and and again, if we if we're adding this as a next step, I can add it to the invoice letter to say that you fail or make arrangements. >> We say make arrangements, which which is always I always try to say if you can make arrangements before the board meeting, then I will recommend to the board they release you, you know, but um without
105qualification and some do and some don't. Um, again with teachers, most teachers because um, if they're on the 24-pay schedule, they are deferring pay to the summer. And so most of them, unless you start, unless you leave right at the end of the year, you have a considerable amount of money that's deferred that's going to come. So that last paycheck, maybe seven, eight, $9,000. Um, and so pulling $2,000 out at that point is not that much of a financial hardship because it's just it's less of what you take home. again with administrators and that where they're paid as you go. Like as an example, you know, um my last paycheck will be June 30th in the district. I don't and it'll be the same check I've gotten every every pay period throughout this year because
106I'm just paid as I go. I don't build up like like the teachers do since they work less days and but deferred over a longer period of time. So from a teaching standpoint, I think that's helped administrators though it can still be a challenge because when they leave and they can they can leave approximately. >> Exactly. So any other questions to in my opinion like as long as we put the other stuff in there Kevin like you know within that 30 days or whatever if they make arrangements or they pay it they agree to do that they're fine and then after that I will put in that language but after 30 days then your thing without arrangements or whatever will be referred over to Washaw County for collections >> agree I'll share that with you
107>> everybody agree does everybody agree with that wholeheartedly >> yeah whatever we do that's fine I'm just saying have it accurate. >> I just wanted to confirm that >> uh if you're approving this, are you approving this? Do you want to uh tack on the 28% or not at this point? >> Yeah. We just wanted to make sure you have some procedures. >> Yep. So, we're fine. >> So, no, I mean, are are you want to add the 28% to it? So, so whatever the penalty or whatever the it was a $2,000 liquidity damage, it will be 2,00 >> 400 plus what it would be like 2480 or something whatever. Yeah. They we need to make them pay for that 28% not us. >> See if they turn around and handle the business or just
108made arrangements. See and that's the part that I have problems with individuals. They know they owe >> just make arrangements. You know what I'm saying? Make the arrange. Don't just walk away and just be like, "Oh, well, whatever. >> Make arrangements and then stick to the >> stick to the arrangement." You know, and if you don't stick to the arrangement, well, you know, this is going to you're going to pay that extra 28. >> You going to pay that because why should we have to pay the 28%. So can you just make sure in the motion then that you you add the part about including the including passing the 28% >> charge to the DTOR. >> Okay. Do you got that? Um M >> including the 28% to the >> charge to the DTOR >>
109and then I will let offer K know that's how it begin. >> Okay. Okay. >> All right. Well, someone would like to make a motion. >> I would. Yes, sir. Um Dr. Bele, I'd like to make a motion to approve the 66.0301 0301 intergovernmental agreement with Guershaw County for collection services um to include a 28% um >> charge to this debut >> charge to the debtor as presented. >> All right. Thank you very much, Mr. B. Motion has been made. Do we have a second? >> Second. >> All right. Go Miss Robinson. All right. Any other discussion? And see none. All in favor raise hand and or I. >> I. >> Any opposed? Any none? Motion carries. Six to zero. All right. So, Kevin, make sure that you uh get that other verbiage in there.
110Thank you, sir. >> Yes. >> And Mr. Ball, you make sure that you get ready to implement. >> He gets he get he'll get the glory. >> He'll get the glory part. >> Yes. So it at that point it just becomes we're enforcing what was provided to you and not >> we we coming after No it is >> like any other bill >> you sign there you go all right so let's go on to our next item is our budget update I didn't see anything in board docs or whatever >> because everything else took too long to do so I am I have been working to adjust some things um but uh I don't have anything incredibly informative to share with you tonight. Um I will be going through the rest of it and I'll
111get you a draft as soon as you'll see it because you'll see with the other with the other funds in there as well for approval in two weeks. Um the one thing I will say that has um uh and obviously the state is still working through the budget. I did hear this morning some uh unfortunate news that it sounded like from the discussions at the at the um the legislature that they may not be adding additional funding to special education and they might only be adding it to high cost special education which is a challenging piece. Um you had heard 33% uh I think was the was kind of the the value that we were at um for this year. It actually turned out uh because we got our final payment on Monday and it
112turned out it was under 31%. So I had budgeted like a million30,000 in the budget for special education categorical aid. It actually came in at like 980 something this year. So um we did not get the allotment that we did. I'm not going to try to plan any additional. It's a no-brainer to me that they can't, you know, why they can't slide that up to 3540 or I know they're trying 60 and 90, but um for whatever reason they're that's not the discussion at this point. The high cost aid is not used by a lot of districts and it's the caveat of you got to pay the first 30 and then the rest of it is provided as aid the following year. So, u if you have as an example and Mr. Paul and I
113were having this conversation this evening because we have a couple of very high cost students right now in special education and I have to decide between either getting it all paid for out of IDA right now um or uh not claiming it and then trying to do high cost special education aid a year later but then I have to pay for it this year and then I get some money next year and you don't even know exactly how much you get because there's still kind of there's a pot of money and it all depends on how many districts take advantages and so um it's not something that most districts use. I would have loved to have seen some more money in special ed. Maybe that still changes before the final budgets approved, but that was
114the news I saw through one of our email blast this morning that it does not look like that is a big change. So that will impact, you know, we do on the special education side. >> Okay. You say you don't understand why the slide would make a difference. It it doesn't make a difference because they're not doing it for the kids. other politics. >> Well, I thought the and I I do understand I mean agree or disagree with the phil philosophy that you know there there is an effort to try to maintain property taxes or keep private taxes under control. But the reality is that you can you add 325 to the revenue limit, you are increasing property taxes. you put in an additional 10 or 15% of the special education, you are minimizing or
115reducing the transfer that most districts are taking from their operating budget and putting into special education, which frees that money up for other things in their operating budget and it doesn't impact taxes. So like that's that's like the biggest no-brainer of like giving more money to schools um where it doesn't impact the property tax money unlike the 325. >> But I think that goes to what you're saying. It doesn't make sense. It's not child center. >> It's not child. >> Okay. Now, in the meeting, I listened to it this morning, and there's a a sense of urgency where they want each one of the board members to um contact the joint finance committee. There's a um if you get WASPY or school administration administrators alliance or SWSA um I submitted that paperwork and I submitted
116it so that it said to the legislators to say okay we want to be able to get that that money. However, there were three questions that were posed. It says, "Does your district submit reimbursement for high-cost special education presently that exceeds that 30,000?" And then it says, "So, what would it look like for a 40 40% sum sufficient highcost special education reimbursement mean for our district? And what would a 60%?" So, there were three questions that were po that were posed. Um, and I guess the thing is is that they basically there's a sense of urgency where they want everybody, all of the board members to at least chime in by the 12th, which is Thursday. >> And I think the next thing is sitting down and looking at how we think that's that's going
117to help. Now the question that I have like you say is not student centered in my opinion and what is what is the cost of of getting this money? Are people are some of the kids going to be railroaded and pushed into that so that we can get more money? You know cuz sometimes it's like okay this is where the money drops and we have kids here that might be borderline we'll just push them over there. That's my fear with this whole contingency of highlevel spad who came up with this whole thing with high level and low level and I know that they're trying to generate money and that's been one of the things that has kind of come through um you know collectively from some of the organizations that said okay if we can
118get some money let's let it be toward this or let be I just have an issue with it But I do understand um that there's going to be a 30 33.3% is it Kevin? 33%. >> Well, that's what they said last year, though. And they No. Uh there. What do you mean? Oh. Oh. In the high class >> reimbursement. >> They're predicting the the the special education category at 33%. But they said that last year and it's at 30, >> right? They said 33.3%. So they want to get it up to as high as 60%. Right. So, I don't know if this is something that we're supposed to um send out, but definitely there's it's just a little short um um they kind of have a template there and all you have to do is
119put your name in it and um and send it off and it's supposed to go, you know, so that it's collectively we're all getting it. So, it's in three different places, WSB, SWSA, School Administrator Alliance. So, it's on your web page that you guys have it. So, that was that was really um Oh, another thing that I wanted to mention that kind of talks about that um they're going to increase the cost for our participation in um in SWSA also. And I think you had just gotten off um Dr. Yeah. So is is those were the things that were kind of interesting. Were you still on at that time when they were talking? >> I I was on SWSA, but there was an email that went out that kind of highlighted that piece of it
120that the it was going to high cost for whatever reason. So I I thought that it was pretty I thought that there was a lot of momentum going into increasing special education, but in general, but not yet. So we'll So back to the budget. I just I I will update you with additional information. Um we'll have some other things figured out. We'll have a transportation number ready to go and and some of the other insurance pieces will be figured out. Um it still will be preliminary and um Mr. Paul will carry you the rest of the way um to October and the and the grand finishing time. >> Okay, cool. Perfect. All right, let's go on to our next item. Summer school updates. I'm Dr. Glass. Good evening, President Beetle in the fors. Now, I'll
121talk to you a little bit about summer school 2025. Um, the program will run June 6 through July 18th. The administrators who will be leading our summer school program is follow or follows, excuse me, Miss Morgan Conjurs for Brown Elementary School, Miss Hersman Middle School, and Mr. Woods for high school. Communication efforts will be collaboratively shared by the summer school principles as well as Miss Bren Stadder, district communications coordinator. The offerings will be as follows. For Browner Elementary and middle school, the focus will be on standard supported reading and math as well as enrichment classes. High school, per usual, will focus on credit recovery. Our current enrollment for summer school is 214. This number does exclude high school as their registration doesn't open until tomorrow, June 6th. Meals will be prepared, breakfast and lunch daily
122for our students as well as community members who are 18 and under. Any questions? >> Yeah, Dr. Glass. So, so the ones that have the um that that have partial um applications completed, do they have what's the time frame that they have to get that that application completely filled out before summer school starts? Cuz it actually starts next week. So, >> correct. The summer school application is closed, but I just put those numbers there to let you know what the stats were. They did get um email blasts. Um the administrators did do phone calls, they did flyers, they worked through Skyward um to close these out. However, they were left um in that standing. >> No, if they don't get them done, they're not gonna probably Right. >> probably already done that. >> So, basically
123the windows already closed. So, those 34 in elementary school, they can no longer get the service. >> Correct. Unless unless they make a decision to do otherwise. >> All right. >> Yeah. Miss Conor was enrolling some kids after I showed her how to do that today. >> Okay. >> So, we just have an updated list as of the end of the day today. Okay. >> And these numbers are from Friday. So, >> okay. Yeah. A lot of stuff changed because from Friday this day. Okay. All right. >> These numbers are reported out to the >> Yeah. >> Village board. That's when I seen that one. I was like, "Okay." Yeah. >> So, um I know we don't have the the enrollment hasn't opened for the high school. Is there an estimate? >> Um >> no.
124There's um teachers are still closing grades. They're still grading. So, >> yeah. is the last. >> Yes. >> At the exams actually like >> and this is when Kelly does her double time here. So this is something else's big season. So they had some ideas as to who was on that list, you know, and reaching out and those that had failed first semester like they're aware of those pieces. But yeah, so >> okay. Uh any other questions for Dr. Glass and summer school? All right. We're looking forward to them doing it and and those students that really really need it. I I hope they're not part of that 34 or whatever for the elementary school and stuff because we know that one of the things that we were really getting ready to focus on which
125is also part of our strategic plan and one of our pillars is is to ensure that those students that are in our elementary school will really get that foundation for those basics for for reading and math because we know if they're able to do that then technically they should be as they continue to go on they should do they should do a lot better or whatever have you then to your point from something that you had said before and I think we all know, uh, our third graders is always an issue. It's always been an issue. Um, and making sure that, you know what, that we're able to, uh, give them that that support that that's needed or whatever because that's the only way we're going to be able to have a district that exceeds
126expectations all the way through. We have to start with our younger kids and get them on that path moving forward and stuff. So, all right, sounds good. Thank you very much. All right, summer learning opportunities update. >> Yep. So, in addition to our summer learning opportunities for our students, we are offering summer support professional learning for our teachers. We have curriculum planning and design, standard seduction and vertical alignment. We have a focus on writing in the springboard curriculum that will be for middle school and high school. And then we also have linking assessments to instruction with structured literacy approach. And that class is specifically for tier three students with our middle school intervention um teacher. The rest of this professional development is led by the principal. >> Now you also are going to um act
127at 20 class, right? You kind of mentioned that to good segue. And so the last part of our opportunities will be for our administrators specifically for grounded elementary. So the principles, the assistant principles as well as the district reading specialists, director of services and myself, we will be attending the 8 hour AC20 training on the 17th and the 18th of June. >> Yes. So what are June? June 17th and June 18th from 9 to no from 8 to 12 >> and that'll be led by CISA 1. >> All right, sounds good. Any any other question more questions for Dr. Glass and this professional development? >> Okay. All right, let's go on to our next item. Approval of the WSBY annual dues. >> All right. >> Yeah. Good evening, board. This evening, we seek your approval
128to pay the price >> regarding the membership subscription agreement uh for the Wisconsin Association of School Water WASBY in the amount of $6,578. >> It's a 3% increase. And for all intents and purposes, you think about everything that we get, all of the services and resources that we get through WASBY, it's it's pretty much a no-brainer. um and everything and stuff. >> That increase of $500. Yeah. >> Yeah, it was 3%. So, yeah, >> it was only 192. >> It was only 3%. >> Yeah, 3%. >> So, yeah. So, it was pretty much a no-brainer. Like I said before, with all of the resources that we get from Bossby, you know, all of the trainings, all of the doc, everything, all of the support stuff like that. So, >> because I asked them specifically if
129it was okay for me to the the um SWSA, I asked them because they they did a vote today >> for all of the districts to say that they would take um they would accept that increase of $500 per district. >> That's not as USA. That's not Yeah, this is wild. This is different. >> Yeah, this that's different. Yeah, that's a whole different world. >> And director making that bill just has a comment just yet. >> We're just comment. >> Yeah. Okay. >> All right. Well, with that being said, anybody have any questions in relationship to to WBY? It's pretty much nobrainer. Would someone like to make a motion to approve? >> Make a motion to approve the 2526 Wisconsin Association of School Boards Membership Subscription Agreement as presented. >> Thank you very much, Miss
130Robinson. Motion has been made. We have a second. Second. >> All right. Thank you, M. Motion has B and seconded. Any other discussion? See none. All in favor raise hand and or I. Any oppose? And see none. Motion carried unanimously. 620. Now, let's go on to this uh other part of our agenda. Would someone like to make a motion to adjurnn? >> Yes. I'd like to make a motion to hear. >> All right. A motion has been made. Do we have a second? >> Second. >> All right. Thank you, Mr. Sperington. Motion is made and seconded. All in favor will raise hand and or I. Any opposed? Hearing see none. Our meeting adjourned at 7:36 p.m. Everyone enjoy the remainder of your evening. It's a beautiful evening tonight. Uh we welcome uh Mr. Paul as
131our new business manager as we will continue to see this gentleman for at least two years now, right? Uh and we'll turn around and do that. And uh all right, everyone, enjoy the evening. Good night. >> Good night. 7:36. >> Okay.