001All right. Hello everyone and welcome to the District of Brown Deer School Board meeting. I call this meeting to order at 6:00 p.m. Uh verification of public notice. Meeting has been publicly noticed. Verification of a quorum. We have all seven board members in attendance this evening. Approval of the agenda. Would someone like to make a motion to approve the agenda as presented? to approve the agenda. Thank you very much, Miss Robinson. Motion made. We have a second. Second. Thank you very far. Mot made and seconded. Any discussion? Hearing see none. All in favor will raise hand and or I. Any opposed? Hearing see none. Motion carries unanimously 720 and reading of our vision and mission statement. Our vision is to provide a rigorous education that empowers our students to confidently navigate in our everchanging world.
002And our mission is through the lens of excellence, equity, and engagement. We are dedicated to empowering every student with the essential skills to build a foundation for lifelong learning. All right. So, since this is our regularly scheduled board meeting, tonight is a night to where we can have public comments. Uh individuals wishing to be heard will need to put their uh need their name and their address. And you have a threeminut limit on your comment. Again, not a question, but a comment on something that is a part of our agenda. uh this evening's agenda. All right. And someone will be monitoring the chat when we get to that uh when we get to that portion of the agenda. So now with that being said, let's go to our district communications. Dr. Cotton. Good evening. Thank
003you, Dr. Beer. Good evening, uh board of education, Patrice Cotton, proud superintendent for the school district of Brown Deere. You may ask, Dr. Cotton, tell me something good regarding the district for the month of January. I'm happy to report there are a number of activities to highlight that promote the Brown student as a caring, thoughtful global citizen who is interested in serving the needs of others and making positive choices regularly. January events, milestones, and communications include are included in this report are at the BDE a sports bank that was held and I want to thank all staff members involved for helping to celebrate our youngest athletes at the elementary school. Students were recognized for their participation in several sporting activities including football, basketball, volleyball, and soccer. Thank you to the parents who were able to
004join their son or daughter for this event. We are happy to announce we are working on the return of Girl Scouts back at our elementary school. We are looking for any interested parent to serve as the leader of the truth. If interested, please contact Gabby Hayden at g h a ydn g hayden atg gs wis.org for additional information. Thank you to the PTC for our monthly birthday celebrations. Students born in the month of January and July were celebrated down at the BDE on the 27th or yesterday. These special students were able to celebrate with a guest at lunch, receive a cupcake sticker, and participate in a lunchtime dance party. The importance of diving into a good book is on full display down at the BDE in the vestibule of the school. Free books are available
005for any student who would like to take one. at the Brown Deer Middle School. Making school connections after the regular the regular date is important to the staff in the middle school. Currently, a survey has been given to middle school parents to determine middle school afterchool program interest for students. The interests include an arts club, chess club, or afterchool tutoring for students to participate in. Clubs and tutoring are expected to begin the second full week in February. On Friday, January 28th, our middle school students who received the highest or the most improved winter MAP score were invited to an academic achievement recognition breakfast. Over 100 students and their parents were in attendance. What a wonderful way to celebrate our students accomplishments. Each student received a certificate and had a photo taken as a way to
006commemorate their accomplishment. Special shout out to Miss Washington and Miss Kirchman for recognizing our students and Mr. from our um uh food service who are serving up a del delicious breakfast for all to enjoy. All hail the champ is here. Congratulations to our middle school forensic team champions. Our students took first place in the Oak Creek Middle School tournament. Special shout out to our coaches, Mr. Worris Brown, Rebecca Shamp, and Carly Choka for preparing our students to compete. We also have the student of the month at the middle school. Duh Sharief, a sixth grader, was nominated and awarded student of the month at BDO. Her teachers describe her as a self-motivated, positive, and showing a great attitude toward learning. Congratulations, Noah. At the high school, in preparation for exam season, our high school students were
007able to participate in Coco and CRA. The event gives students the opportunity to meet with their staff to receive additional support and prepare for exams. Congratulations to all of our high school students for successfully completing your exam for semester 1. As s as a suggestion provided by the superintendent student advisory council, students were able to release some stress and participate in open gym following exams. Thank you SSAC members for advocating for your fellow students. as a special shout out to the high school staff for making it happen. Special shout out to our Brown Deere bowling team for qualifying for the state meet at Nenina, Wisconsin that will be held this upcoming March. So, congratulations to those students and we can't wait for you to bring home a championship as well. I don't know if you
008know, but Brown Deer is going to the Super Bowl. Well, Zack Braun from the class of 2015 is actually Mr. Green uh was interviewed with Fox 6 uh about our former student, Zack Brown, to discuss Zach's time here in the district. We congratulate Zack on his upcoming Super Bowl performance and wish him nothing but the best. Our wrestling team has one final match scheduled for tomorrow night here in the district at 700 p.m. Please come out to cheer on our team as they compete for the Woodland Conference title. Good luck to all of our wrestlers. And then congratulations to our high school Falcons of the month, Nathan Lee, Amir Mans, Liliana Murphy, John Northern, Reed Oliver, Robert Skea, Ariana Tener, Andre Tucker Peltz, and lastly, dear friends of Brown Deer Theater, don't forget to buy
009your tickets for the upcoming musical, The Whiz, that will be held February 6th through the 9th with over 70 students from across the district are participating. ing in it and it's certainly an event you don't want to miss. All tickets will be res will have reserved seating and are only sold online at hometown ticketing. Please note there will be no tickets sold at the door. And if you have additional um questions or concern, please contact Miss Kathy Arwar with any questions. And that completes my report for the month of January. All right. great things happening in the district. Thank you so much Dr. Um our next agenda item is public comments. Uh this is a time as Dr. Beetle mentioned before where you are permitted to make a three minute up to three minute comment
010related to an agenda item that we have currently don't see anything in the chat online but we'll give it a couple more minutes. If you are interested, please um enter your name, your address, and the item that you would like to comment on as per the instructions within the chat if you are online. So, I will say while we're waiting, very it was so bittersweet when Zach caught that interception against the Packers. [Laughter] So yeah, we'll be happy to see there at the Super Bowl. Hopefully we'll be able to have a celebration some sort for him when he's back in the area. So all right, nothing um right now in time of public comments. So we will proceed at this time. Uh, up next is the consent agenda. Get a motion for the approval of
011the consent agenda. I'd like to make a motion to approve the consent agenda, including the minutes of the December 17, 2024 regular board meeting. The schedule of voucher payments via check, AC, and wider transfers in the amount of 1,352,530.50. 50 cents in the general checking account and the food service account including funds 10, 21, 27, 39, 47, 49, 50, 72, and 80 and the January 28, 2025 school safety drill update as presented tonight. All right. Thank you so much, Director Ashley. A second, please. discussion. Director Min. Any discussion? Okay, see none. All in favor with I. I. Okay, the motion carries six to zero. All right, let us continue on then. Um, items for discussion, consideration, and possible board action. Approval of new hires. We have no new hire this evening and I'll consider we
012have no resation. You went too fast. I was about to try to throw it all together. All right. Uh, next approval of general education or special education open enrollment sees for 2526. Yes. So, um, we had a had a discussion a couple weeks ago just kind of looking at where we were. uh we wanted to complete the January pupil count to get a better sense of where our enrollment was to be able to project forward and and come up with some estimates of where we believe our available seats will be. And so we did we did complete that. I'll I'll speak to that a little bit later on the next agenda item about the pupil count itself. But as we talked about um we currently have uh right now we actually have 78 open enrollment
013in students. um we had 80 at the start of the year and um so when the 10 seniors graduate we'll have 68 and so one of the targets was to at least try to get us back to that 80 number roughly so that we'd be able to maintain the same level that we had this year and so we did look at that. So on um the second page of the uh open enrollment executive summary we go through the chart of how we develop our estimates for um seats for next year. So, uh, real briefly, we're starting with our January enrollment. So, that is the enrollment based on the pupil count. Um, look at our, um, seats per grade at that current level. I do note for you the number of students who are on either
014a current year tuition waiver or additional year tuition waiver. So, these are students who are um, uh, still going to to ground but no longer live in the district. So, this would be their last year of eligibility at this point, these 20 students um, to to um, be in our district. So next year they would either have to open enroll or back district otherwise they'll be going to wherever the district is. So just kind of give you a sense that there are some some students in that limbo right now. So what if we do have a set of students who are in that limbo where they are here and they want to come back. Well that'll be an option. So again with the with the decision to go to the waiting list for all grade
015levels. um you would have the option, the board would have the option at a later date to open up seats if you wanted to at specific grade levels. And you can do it based on um you can kind of estimate where they're going to be and which grades. The um the state statute mandates that all currently enrolled students get preferential get preference on the list. So they would come to the top of the list. Now, if there's multiple people, you know, or siblings is the other piece. If you have a sibling that's already enrolled in the district, you'd also be um be put at the top of the of the waiting list. So there would be an opportunity for those students to have at least the first opportunity to open enroll into the district. Um
016not automatic it depends how many seats are you know the board decide to open if we feel like we had capacity but that would be one potential strategy to retain those students who have been here. Okay. So that again that's something we we will look at. Um it's hard to predict now. Uh any students who uh would who move um after the February um deadline I think it's sometime in early February. um then they would be considered current year this year and it would have an additional year next year. So they could either remain in that in that additional year um area or they could potentially open enroll in it. So that would again be the discussion that um to see how many students we have at the end of the school year that are
017in that in that sense. But these are the ones that are in it as of January counting. Okay. Okay. So then uh I just just noting that for you going forward. Um then I run uh our current enrollment through the bar uh cohort survival method. So it looks back at the last five years and sees um what the transitions have been like from grade to grade. And the numbers under the projected enrollment column is what uh the the model um is suggesting. And so that brings us up 11 students. So it takes us to 1628 from our current count of 1617. Um we look at our projected class sizes. Then at this point we are not adding any sections. We're not we're not budgeting to do that. So we still have um four sections of
018early four sections of 4K, five sections at all the elementary school level, six sections at middle school, and then high school we use five as a guide. Obviously a high school section is a little bit more um harder to it's hard to quantify because you have so many different subject matters that you're working with. Whereas um you know sixth grade and seventh, eighth grade have certain number of teachers. So we know how many sections we really have. So but we've been using that historically that number five that we go forward. Um and then we have our recommended plat size of where where we are. And this has been district policy for quite some time. We use 20 at the lower grade levels at the elementary school, 22 for the upper grades, 24 at the middle
019school, and 26 at the high school. And so then when you look at the projected um when you look at the projected enrollment, divide it by the number of sections, we're looking at our class size to see how many potential seats at each grade level we may have. Um what we also do though is we also have this column that says seats held per new residents. and we do account for the fact that there is the potential of um either residents coming back enrollment or moving into the district. And so while we certainly don't expect um 10 students at every grade level, we do kind of reserve some so that at any one grade level that number of students, which we have seen before, wouldn't negatively impact what our planning would be. We we kind
020of have that in reserve. So when we subtract out that 10, then you're left with what the available open enrollment seats are, which are the the grays uh highlighted in the orange. And then with our recommendation of where what we would like to do in an administrative um team um again targeting that 80 number we're looking at um uh recommending 11 seats at sixth grade and one seat at 8th grade. When you look at sixth grade uh the reason for that is that um sixth grade coming across from the fifth grade class is actually one of our smaller classes at the elementary school right now. It's currently at 101 projected to be 109. um when you move from a five section to a six section grade now that class size is 18.2 um versus our
021targeted of 24. So we certainly have plenty of of space. Um 25 seats is currently what the what the model says. However, that would be a lot to take in in one year as a as a for open enrollment. So just like we did last year when I think we had 30 seats available, we did 15. So we're kind of going about halfway with that and looking at the looking at 11. We also had one seat at 8th grade which was also um which was fine. So we thought we'll just we'll do the 12 seats going from again 68 to 80 um and using those 12 seats. The reason we're not recommending anything with kindergarten is that right now in fourth grade we have a grade that we're going to watch very carefully. Uh the
022third grade number right now is at 116. Fourth grade is projected to be at 124 which is a significant size up for that class. Um, we won't do anything immediately, but it's something we will watch over the course of the summer to see if those numbers start to come in because you could potentially the board may need to make a decision on whether or not we would add a sixth section um of that grade, which I don't historically I don't believe we've ever had before is having six sections at any one grade um even when we had two elementary schools. But um that's something we're going to watch. Now whether that means we would add a teacher or whether we would shift a teacher from another grade level um that maybe had lower enrollment and
023go down to four sections which we have done before or we have had that happen before. Um we that would be a conversation over the summer. One of the grades we do see which I which is projected to be relatively low is kindergarten. Right now we're looking at um less than 90 students projected. So if that were to be the case it could be a possibility that maybe we would shift an FT from kindergarten into the into that fourth grade role. So again, nothing's been decided yet. It's all just we'll be watching it very carefully. But that's one reason why we wouldn't add that one seat at kindergarten at this point because we don't we don't know that might be a place where we would, you know, kind of buy out the FTE if we
024needed to to to shift people around. Um and then at 10th grade, while we do have a few seats, um in general, we've we have avoided uh adding students at the high school level just due to the the amount of time left potential for um required additional credits uh that that may need be needed to graduate. So, um, so that's why of the of the, uh, seats that were available, we're actually looking at, uh, at this point proposing for 12 additional seats in regular education. And again, using the waiting list, um, and we're recommending, and hopefully you'll make a motion tonight to approve the use of it. Um we'll have waiting lists at all grade levels K4 through 12 which would allow us to do some lastm minute adjustments if we do see our home
025coming in over the summer being um you know low in certain areas and we feel like we want to backfill it potentially with non-resident student or again um if we see a number of um tuition waiver students that may be eligible to um get in through the open enroll program we can open up seats at that point as well. Are there any questions about the regular open enrollment seats projection or recommendation? question is really around if we have any awareness of any pending school closures in nearby districts right in the area or potential openings because I'm thinking specifically about is it August but I don't think they open till 26 2026 so so they won't open this fall but otherwise any other than we have any awareness of that we should be thoughtful about like
026hey this could potentially coming our way or um in most cases they got to be residents you to do that. Um, you know, there could be I know I've heard other districts talking about either consolidating schools or doing some other things with budget cuts, but I don't know that anything else official. Obviously, the Augustine Prep is on our radar. That could potentially be it. Um, we're also aware of the fact that we will have this new um apartment um you know, townhouse development that's that's um being built right now. Uh, I don't know exactly when it's going to open, but I'm guessing based on what I've seen progress-wise, it would likely open sometime during the school year, which could mean we'd have to be prepared for influx of students as well. So, but I guess
027we're being a little cautious on the numbers, you know, but again, that that's where this has always been a challenge for us um because our our enrollment is so fluid and and changes from year to year um that we're making this decision now eight months before school starts to to really decide where we're at. By doing the waiting list, we're going to have a lot more flexibility and be able to again address any potential small areas and and might help any kind of budget shortfall we'd be we'd be experiencing. If we want to keep our enrollment around the same, we can use, you know, open enrollment to to back bill a little bit if we need and revisit the crown conversation in summer if need be. Right. Right. So, we'll be working through that. Yeah.
028Enrollment is coming in. We'll update the board in July and early August and we can make some decisions, you know, in in mid to late August to uh to open up additional seats. Um I do want to offer one correction on your executive summary when you showing the difference between September and January that for the seniors um you know the people count the open the that's next that's the next one that's next topic. Oh okay. Um so the regular so the regular seats we have and then from a special education standpoint as we have done in the past um we don't consider having any spaces in any of our programs for special education. So we are again recommending zero seats specifically tied to special ed. Um it doesn't mean that uh students with IEPs won't
029come in through the regular education window. What happens if um every year when we do that as before students are added to the waiting list um information is is um determined if they have an IEP and those IEPs are reviewed by the services department and and Dr. Ramos here and we'll determine whether or not whatever services are required can be accommodated um by our staff and by the programs we currently offer and if so then they are included in waiting student they would just take a regular seat because that does happen from time to time. We also have students that go into regular education but then you know identify with IP at a later point in time and so they're special education under the open enrollment program but they're not they didn't get an open
030a special education seat. So then tonight really we're looking at three motions. one to approve the number of um regular education seats, one to approve the number of dedication seats, and one to approve the use of waiting list for all motion. Yes, please. Okay. And they're all listed there. So, can we do a motion for the first for regular education? Sure. I'll make a motion to approve a total of 12 new regular education open enrollment seats including 11 sixth grade seats and one eighth grade seat for the 256 school year. Thank you, Director Walker. Second, Director Walsh. Uh, any discussion? All in favor? I Any opposed? Motion carries six to zero. Second motion. I make a motion to approve zero special education seats for the 202526 school year. Thank you, director. Second. I'll second you,
031director. Any discussion? All in favor with I. I. Any opposed? Motion carries. 6 to zero. And our third motion, I'll make a motion to approve the use of open enrollment waiting list for grades 4K through 12 for the 2012526 school year. Thank you, Director Walk. Your second, please. A second. Director Fington. Any discussion? All in favor? I. Any opposed? Motion carries. Six to zero. Thank you very much. So, we have our approval for open enrollment. Our next item is our uh January 25 pupil count. Thank you very much. Um the uh so we completed the pupil count. Um this was something that generally was handled by our district accountant who um left uh for the holidays and so um I took it over to not tax our current new account and so it was an
032interesting experience to be kind of leading that charge. So it was the first time I was in as deep as we were. Again we count membership twice a year. The January count is is average with the September count and that is what our equalization date for the 25 26 school year was based on. So it is an important count and again we're focusing on students who have to be here. So you have to be here on the account date which was January 10th or you have to be here one day before and and one day after and then I filed the report on Friday. So you had to be here by the 24th otherwise it would count. So um so we did have um I know I presented a different report from Skyward. We're just
033kind of projecting where we thought we would be but um we did have a number of students a number of records get cleaned up as we were going through that process. And then there are a number of students we couldn't count um because they hadn't returned yet after the uh after the count date. So that's why these numbers are a little different than what um you know they're lower than what we were talking about originally. But our official count in January is um 1,617 of of students enrolled in the district and and um picking seats up in the district. Um and then just as a reminder of how this formula works for because it's not just enrollment, it's called membership. So, it's the entire um it's really looking at resident um students in in the
034district. So, we take our students in attendance um and we count both the ones that were here and the before and afters. We subtract out any non-residents in attendance. So, that would include open enrollment in students or students on addition additional year tuition waiverss. Those get reduced out and then we add back residents um spending elsewhere which could be open enrollment out or it could be outside placements that we're actually monitoring. So next to the table I just I just provided you a little um chart just to kind of I was kind of interested in kind of looking at the numbers a little closer. So between September and January we had 45 new students, 29 withdrawals um six open enrollment changes. So these were students who were on open enrollment either in or out and
035became uh enrolled in the district. So um they either moved here or they enrolled in as a as an open out. Um we have 13 of our students on uh current year tuition waiverss. That's again highlighted in that 20 number just kind of showing you that these are students that have moved since um start of the school year and would not be eligible to be here next year unless um they went through the opening process. So what is that really the current year tuition waiver? Is that student choosing to go outside the district and then that money follows that? No, that they they're considered a resident because they've moved after the start of the school year. So so they lived in Brown, they're counted as a resident, they started here, but at some point their
036family moves and they can stay here. I mean, they can certainly move to the their resident district if they decide to withdraw and move in, but they're welcome, they're welcome to stay here. And so, depending on the timing, you're either a current year or an additional year. And if you do it during the school year until February something um basically you you're not eligible for the following school year. If you leave later in the school year or after the school year starts, then um you have the ability of being paired next year as well if you choose to orient moving to your resident district. But these are students who don't live here. Is that any grades? Any grades. Um we also have um 16 students under what we call special circumstance. So these are students
037who aren't residents but are either potentially in foster placements or homeless. And so we do include do those in the count as residents. And then we have seven students on outside placements. Um some of which are the high school GPS program. Um we have several students that are in that for that um alternative high school. uh opportunity to get into the working world and then um several students in outside placements. Um and then just sharing with you the the summary of the two reports. Um we were at we did have to make a couple of tweaks to the September count which often happened as you. So our official September count um now is 16004 for residents um attending. Um we had uh 86 open enrollment or uh tuition waiver students. 225 were through the resident
038additions for a total of 1743. In January we had 1617. Um for the uh residents attending we had 85 non-residents. So we did one open enrollment student did um actually move into the district and we're at 227 for residents additional. So we are at 1759. So it's plus 16 in our membership. So when those two average out, it'll end up being 1751 for our count for equalization a purposes. That's more information. It's just that's the report that was filed. So just let you know that we did we didn't see the big upswell that we had thought, but we did increase from that was pretty significant go. So now I'm sorry. Now yes, I I made an error on the 12th grade. um roll. Oh, I see that. Yeah, I see the number there lining up
039there. I will correct that and share that with you again. So, but it is um the the total number is correct of 1604 and um 1617. Yeah, I was hoping that it wasn't. I was like, "Oh, it wasn't as much as." All right. Any questions for Mr. Clement? All right, let's move on then to the 2526 budget update. I don't have anything um official to share with you this evening. I did um I did put in front of me as well the um December treasures report just so that you would see that. Um if you have any questions, you're welcome to email me or we can discuss at the next meeting. Um I did want to just point out that we are still tracking um very well. I my projections for salaries for this school
040year. I do anticipate we are going to um deficit will not be as significant as we had projected at the beginning. So um I'm not willing to commit further than that at this point but uh but it but it is looking good which I think then does allow us some flexibility again going forward for 2526. Um we will start having some conversations about some future planning. um CPI was announced uh for um for bargaining purposes which will be 2.95% for the upcoming school year. So that is the official number. Of course um we're also in a little bit of a limbo with the current legal status of act 10. So I I don't know whether we will be able to um do what we did last year. We'll have to again have some conversations. I'm
041certainly hopeful. Um, but we do know um we do know what the number is for increases and I do know what other districts are doing and I'm hoping we canform with our with our current plans. Um, and then we'll be again looking at our enrollment and staffing as well just to kind of see as we start to plan out for the next school year if we're looking at um, you know, open positions and and and having some flexibility based on our on our um, so we I will get more in depth. the to be completely honest, the pup account did take up a considerable amount of my of my time. Um, one of the things uh I'll just mention is that we had talked about the audit approval was supposed to be tonight. We're going
042to do that two weeks because we didn't have enough time to complete all of our reference checks on that. So, it's just an example of like how much time that that count took up. Um, so we'll we'll be moving forward now planning for the 25th budget. Is this going to be your regular filling count? Are you looking to No, we'll be uh it'll go back into the the account role. But one other thing too is that the state is moving people account to an electronic system. So it should be theoretically easier. Um so we'll see what happens. But I didn't want to Pam's doing a great job and and is doing all of the you know counting entries and and um check runs and uh credit cards and everything. Um but it's a lot to
043interrupt that cycle with with this work. So, she did we did review it together and I'll work with her again in September. But, um, districts are districts are piloting an electronic version. There's like a couple dozen that are doing that. Um, and so I'll see when DPI says if we're going to go that route next year, which may simplify things and it's really more about Skyward data wrangling and making sure it's all correct because it just gets sent to the state. Um, so we'll we'll see where we are there. If there's still another year that they're working through some bugs. um uh not that it's it's sort of budget because it does I don't we don't really know what's going to happen going forward, but I will just let you know that um obviously there's
044been some talk about federal funding in the last 24 hours. Um we did receive word from DPI today that they're moving forward with um all of their funding that has been provided. So title funding and IDA funding should not be impacted by um whatever review is going on. However, I did find out that COP's grant is on hold. So I can't do any additional because that's directly through the Department of Justice. So I can't do any additional withdrawals at this point um to get reimbursed. So we're going to kind of pause the spending just to see what happens over the next few weeks. But um so that could impact planning going forward because again there's been some relatively significant um um things suggested that may happen with funding and so we'll have to be prepared
045for any changes that may occur as part of the budget cycle. Otherwise, that is my general update of the my answers of the district. Any additional questions? You think we're going to lose any kids um because of the the movement with ICE? Uh don't know. I mean, it's hard to say. Yeah. And there's going to be a communication from Thank you for bringing that up. there's going to be a communication from the district out to families as well as one to staff in regards to the district's position in regards to ICE and if something were to happen. Um the staff letter will do more about if someone were to show up what we need to do and that will go out. But to the families, it's just letting them know that kids are here. We're
046going to, you know, do everything in our within our power to make sure that they are safe in this nurturing environment. So, thank you. Mhm. And I actually have a draft with me. So if you want to see it tonight, you can see at least what's going out. Did you include anything about like resources? Yeah, there's a there are some um ground security. There's some links that were live links when we send this electronically the parents would be able to look at. All right. Thank you, Mr. PMIC. Um, facilities update, Mr. Russ. Good evening, board. Um, I just wanted to give you guys a quick update of our most uh recent in uh unfortunate incident that happened to our uh high school office area. Um on um January 20th, uh we had some uh reheat
047coils um in the ceiling break due to some misfortune of having some mechanical errors in on one of our rooftops. Um we immediately called um Helman Restoration to help us out with this. Um we are currently um working with them and their general contractors to get the main office restored back to square one um with a tenative um date of having our employees back in the main office u hopefully by the 10th of Feb. So what happened is that it was So So what happened was is that uh one of our outside air dampers on our rooftops froze open allowing -14 degree air in for several hours. Um and a lot of cold air and some hot pipes still froze the coils and then add more hot water to it and it ruptured pipes. So,
048um, unfortunately, we had some damage. Um, they're repairing it. So, there the office is unusable right now. Um, we are keeping people out of there for safety reason. So, we make all clear that everything's been taken care. They've been re um staff that are in those offices have just been relocated around the building. And then they say that they all of the repairs should be done possibly by the week of the February 10th. February 10th. So then we would be able to do staff back in. See, there's just a lot of the carpeting, you know, some of it got to find out if it will still be usable if we can glue it back down. all of the uh stuff on the that's all come up and there's some drywall that's been um removed because
049it was had water damage. I think we have a door with a a panel with a warped on it. So um it sounds bad but the and it's and it is but it's not as bad as you would think when you're when you're hearing water water coming from the ceiling down into an area. So, um I the facilities team got in there pretty quickly and was able to start scooping up water and putting the fans on the um the area to mitigate some of the damage, but then next night another pipe burst. So, it just is that during the cold stretch? Yeah, it was a MLK day and then that Tuesday. So, those two days. Oh, so people weren't even They weren't here for a long stretch of time. Correct. Yeah. Luckily for us. Luckily
050for us, um the beginning parts of the first um pipe being broken, they actually had wrestling practice going on. And when they were done with practice is when the wrestling team noticed that the um main office looked like a sauna um and immediately called me and we got into action immediately. So, it had only been a few hours before things got Mr. Russ, what's the protocol for when we have situations like that where there extreme temperatures? I'm assuming like, you know, if there are that was the holiday of course, but then there was also school closure due to the weather. What's the protocol in terms of having someone to come and just sort of check our our HVAC um mechanic or our HBAC manager um Ken McIntyre he comes through the buildings um at least
051once a day um usually morning and then uh in the in the late afternoon early evening um and then we kind of moni and then we monitor our medicine system to um make sure that things aren't going we do have alarms for things that aren't um aren't right. Um unfortunately for this, we we were having some misfortune with that one and the mechanical part was not telling us that it was malfunctioning. So the HVAC guy comes through even on non-school day. Yes, ma'am. I'm glad that you caught it. At least when you did a lot worse could have been the whole weekend. Yeah. Have water just coming down. If there is any sense of, you know, luck, I mean, if you're familiar with the office, there's a big open area, you know, away from the
052entrance and that's where the pipe broke from. So, for the both parts, so a lot of it was falling into an open area. So, it wasn't like over the the normal computers. Yeah. equipment and the desk and anything. Yeah. So, we're will be analyzing cost, you know, potentially filing claim. Oh, joy. Yes. All right. Anything else? No. And that is the end of my report. Excuse me. Okay. Well, thank you very much. Okay. Uh, next to board reports. Um, SWSA and the legislative update is Dr. Be. So, WV had a wonderful convention report. Wonderful. Yeah. I mean, like nothing really. Um, so I'm the I'm serve as the district's delegate. Um, so we got through all the resolutions um pretty quickly. Yeah. Uh, no, all of them did not pass. No, they did not. There
053were a couple of them that did not pass and I don't have the uh information here to provide, but I can do that because I think it's important to know what passed and what did pass. Yeah. And I think it's important for us all to share uh some key takeaways that we got from our sessions that we went to and things that could be helpful to the rest of the board. Um I don't think we have a prescribed way of doing that. But I do think that it is something that we need to do. Um if you attended and attended sessions or if you were a delegate and ascended delegate assembly and those kinds of things. So we'll have to talk about the best way. So if you were in sessions, please have your notes
054organized and so that we can share that information with each other. All right. Um Ed Foundation, we are we're we're we're chugging along. We do need some new members for the ED Foundation. So if you know people who are interested in serving on the foundation, um a treasurer and communications are two areas of particular need. So if you know anyone in the community who wants a way to get involved, that's definitely a great way that they are able to do that and being able to support our students and our teachers with um support financially for the work that they're doing in the district. Parks and Rick. Do we have a nice one yet? [Music] It's a long discussion about moving the farmers market into the pond parking lot. And actually, there was a a meeting
055tonight that they had with the farmers market and recck department together. And uh I was notified while I was here that in fact the farmers market is moving into the pond parking lot for this uh season. So it will be off the street and in the parking lot I guess. Um also there's going to be a community survey that the village is sending out. So everyone should look for that and fill it out. If anybody wants to see a preview I have a copy. It is actually going to have some tweaks. Um, the ice rink is a really big success. If anybody hasn't been over there, you can ice skate, still have a chance. I see they put up some signs. Um, summer planning, they're still on target for the completion of the uh pond
056buildings uh for the summer. Um, and that's pretty much it. next meeting, April 1st, which I don't know how that's going to work with the uh election that day, so it might not be that day. That's it. That's the update for the work department. Thank you. All right. So, board planning calendar, we have a few activities coming up in the month of February to include the Wiz, which uh Dr. Ken talked to us about. Um, we have our regular scheduled meeting days in February as long as as well as the village black history month program which will be here on campus on February 18th. So, you can mark your calendars for that if you're able to attend. Um, I know there was a registration for that on the village page uh as well as in
057the newsletter. So, you know, that that would be helpful with them ordering food and things like that. Uh, winter board retreat is also in February on the 22nd. I think we all have that on our calendars as well. Okay. So, up next is agenda item number eight. Motion to enter into close session. Thank I make make a motion to uh en roll call vote to convene in close session pursuant to Wisconsin statute state statute 19.85 parent one parent C the board of education may move into close session for the purpose of a discussion of the 2527 administrator contracts B motion and roll call vote to return to open session to announce or take action if any and if appropriate. like to second on the second. All right. Um, director be Daniel Zafley. I Sarington I
058Ramson I Walker I Well, I vote 6 to Z to go into close session at 6:47. All right, thank you all for joining us this evening. Um, we will go into close session. There you go. All right. Like uh to be able for us. We're back in open session at 7:17 p.m. All right. Would someone like to make a motion to adjurnn? Oh, wait. I'm sorry. Oh, would someone like to make a motion to approve administrator contracts as Okay. First of all, I'd like to Dr. I'd like to make a motion to approve the administrator employment agreement for Dennis Griffin Jr. as the as an elementary school principal for the school years. I think actually because it is all for the 25 if you just go to make the motion for them and their name
059and the the school in the title and then you can do all of them because they all for the 25 27 school years. Okay, great. Okay. And then um Dr. Dr. Bele, I'd like to also not a separate motion. Just add the name. Add that next and approve the administrator employment agreement for Gerald McGregory for Cara Turner as director of library in Okay. Do I put what their titles are? Yes. Okay. Let me start all over. Okay. Dr. Beetle, I'd like to make a motion to approve the administrator employment agreement for Dennis Griffin Jr. as an elementary school principal. for uh the administrator employment agreement for Gerald McGregory as K12 athletic and activities director for the administrator employment agreement for Carara Turner as director of library and instructional technology as well as for the employment
060agreement for Donna Ross as an executive assistant to the superintendent and board of education. And those are all for the school year. All right, we have a motion. Uh, do we have a second? Second. All right, thank you very Miss Robinson. Motion been made by Miss Min, seconded by Miss Robinson. Any discussion? Hearing see none. All in favor raise hand andor I. Any opposed? See none. Motion carries unanimously. 7. All right. Would someone like to make a motion to adjurnn? Thank you very much, Mr. Robinson. Motion has been made. We have second. Okay. Everybody wants to do it on that one right there. All right. Miss Miss Welch has seconded. Uh all in favor will raise hand and or I. Any opposed? See none. Motion carries. Nanley 720. I call this meeting adjourned at 7:20
061p.m. All right. Excellent job. And everybody enjoy the remainder of their evening and the rest of their week.