School Board Meeting - June 24, 2025

001Oh, wait, wait, wait, wait. I want Please come on now. Second one. Well, I am missing. Oh, yep. I do. Right back. Yeah. I'm sorry about that. My computer needed to restart itself. Here we go. Go. Okay, everybody. Are we ready? Right. Good. All right. Good evening everyone and welcome to the District of Brown School Board meeting. I'd like to call this meeting to order at 6:04 p.m. Verification of public notice. The meeting has been publicly noticed. Verification of a quorum. We have all seven board members in attendance this evening. Approval of the agenda. Would someone like to make a motion to approve tonight's agenda? Thank you very much, Mr. Robinson. Motion has been made. Do I have a second? Second. All right. Thank you, M. Motion made second. Any discussion? Hearing seen none. All

002in favor will raise hand and or I. Any opposed? Hearing see none. Motion carries unanimously. 720. And the reading of our mission statement is through the lens of excellence, equity, and engagement. We are dedicated to empowering every student with the essential skills to build a foundation for lifelong learning. And our vision is to provide a rigorous education that empowers our students to confidently navigate in our everchanging world. All right, let's go on to item two, our district administrative report. Dr. Cot. Thank you, Dr. Veto. Good evening, board of education. Catrice Cotton, proud superintendent of the school district of Brown Deere. I began this position on July 1st of 2024. I was wideeyed and full of optimism regarding working in a district I had desired to be a part of and looking forward to the possibilities

003of what could be. As we close out this year, I want to begin by expressing my sincere gratitude to each member of the board for your leadership, your guidance, and commitment. Your engagement has been pivotal to our progress and resilience over the past 12 months. This year we have achieved many uh things together. In your packet you received a document entitled 25 highlights of the school district for 2425 school year. I would like to highlight just a few of our major accomplishments this school year. One meeting goals all schools in the district meet or exceed expectation on the state report card. This goal could not be achieved without the hard work of our teaching staff, our administrators, and district office personnel who work to ensure our students receive a high quality education. Operational excellence. This

004fiscal year, we maintained our financial stewardship while operating in a budget deficit. Thank you to Mr. Clemen for working budget budgetary magic that has allowed us to operate well financially innovation. We have introduced new courses for high school and intro and and the introduction of new clubs like robotics in the elementary tutoring and arts in the middle school and lastly culture and people. We celebrated having highly qualified teachers who were recognized by the community and alum who have gone on to excel in their areas of study. This year was not without its challenges. Economic economic uncertainty tested our flexibility. Staffing changes throughout the year caused some service delays. However, these moments pushed us to the innovative and strengthening of our systems. One key lesson, adaptability and flexibility are no longer optional. They are a core

005competency. I would like to remind you of the year we've had. Please look at the screen for a reminder of the great things that lie within our walls in the school district of Brown. Feel [Music] it. Feel it. [Music] Heat. Heat. Heat. [Music] Heat. [Music] Heat. Heat. N. [Music] Hey, hey, hey. [Music] Hey, hey, hey. [Music] Heat. Heat. N. Heat [Music] up here. [Music] Heat. Heat [Music] up here. Heat. Heat. [Music] Heat [Music] up here. [Music] Heat. Heat. [Music] Heat. [Music] Heat. [Music] Heat up [Music] Heat. Heat. [Music] Heat up here. Heat. Heat. Heat. [Music] Heat. [Music] Heat. [Music] Heat. [Music] Very [Music] nice. That needs to go on the website sent to send to everybody in the community to includes my Okay, we'll do an excellent report. Right. We I think we're all visual

006learners now. All right. So, it works for us. All right. Uh public comments. Uh now, this is the time part of our meeting where we can have public comments. Members of the community, if they'd like to say their name and their address, they can make a comment in relationship to uh an agenda item that's here. And you would have two minutes to be able to make a comment, not a question, but be able to make a comment based upon uh subject matter that is part of our agenda. So, is there there's no one here, but is there anyone in the chat or online that like to be heard? All right, we'll give it another 30 seconds. And she typed in name address. Okay. As long as it is uh Miss Muns, as long as it

007is an item that is on the agenda. Okay. Hi. Sorry. Do I have to state my name too or is in the state your name and your address, please? Okay. Nicole Mun, 6358 West Darnell in Browner. And I wanted to just briefly say um I'm in support of the community eligibility provision C for meals for the Round Deere School District. I was in attendance last meeting during that discussion and just wanted to say that I think it's a good idea for our district and um obviously many of our students will benefit. um some of the talk against it um I don't think addresses the cost of groceries in general and basically everybody needs food assistance right now as far as I'm concerned. So that's all. All right. Thank you very much, Miss Muns. All right.

008Is there anyone else? All right. Let's go on to our next item, our consent agenda. Would somebody make a motion to approve the consent agenda? I'd like to make a motion to approve the consult agenda including the minutes of the May 13, 2025 special board meeting, May 27, 2025 regular board meeting, June 10th, 2025 special board meeting. the schedule of after payments via checks, AC and wire prefers in the amount of 1,53,51246 in the general checking account and the food service account including funds 10 39 46 5073 and 80 and the June 24th 2025 school safety drill update as presented tonight. Thank you very much, Miss Ashley. Motion has been made. Do we have a second? Second. All right. Thank you, Mr. More. Motion has been made. Second. Any further discussion? See none. All in

009favor raise hand and or I. I. Any opposed? That motion carries unanimously. All right, let's go on to our next item is our 5A approval of new hires. Uh, Miss Jackson, our Yeah, Miss Jackson. Good evening. Um I have Middle School and support teacher start date is 8:25 and this is a new position. Okay. All right. Would someone like to make a motion for the hiring of Brody? I'd like to make hiring of Brody Van Riper as a middle school math support teacher effective August 25th, 2025 for the 2526 school year. All right, thank you very much Miss Wil. Motion has been made. Do we have a second? Second. Thank you, Miss Robinson. Motion made and seconded. Any further discussion? He see none. All in favor will raise hand and or I. Any opposed? See

010none. Motion carries navly 7 to zero. Welcome to the the school district of Brown Deere and the Brown Deer family. All right, we look we looking for great things from you. All right, let's go on to our next item. Uh oh, I'm sorry. Our next uh approval for resations, Miss Jackson. Uh resignations to be announced. Uh first up is Kate Capana from the elementary school, fourth grade teacher. Resignation submitted on June 23rd, 2025. Last date is June 11th of 2025. All right. Would someone like to make a motion to approve? Yes. I'd like to make a motion to approve the resignation of Kate Compana as an elementary school fourth grade teacher effective June 11th, 2025. All right. Thank you very much, Miss Homemar. Motion has been made. Do we have a second? Second. All right.

011Thank you, Miss Fington. Uh motion is made and seconded. Uh all in favor raise hand and or I I. Any opposed? Hear that? Tina. The motion carries nley 720. We will we wish uh Kate success in her next and future endeavors and once a falcon always a falcon. And our next uh person Jackson nextation up is for Alysa Mccin um for the middle school 7th grade ELA teacher. um resignation on June 19th, 2025. Last day of employment would be June 19th. Right. Thank you very much, Miss Jackson. A motion has been made. I'm so sorry. Sorry. Um someone like to make a motion. Sure. Um I would like to motion to approve the resignation of Alyssa and as middle school ELA teacher effective June 19th, 2025 pending receipt of liquidation damages. All right. Thank you,

012repres. Motion made. Do I have a second? Second. Thank you, Mr. Mr. Mans. Motion made and seconded. Any further discussion? And just to clarify, we did receive damages today. So, you can keep that same. We can leave. Okay. All right. Thank you very much. So, Miss Bacon seconded. Any further discussion? Hearing all in favor raise hand and or I. Any opposed? Motion carries nley. Seven to zero. And we wish Alyssa her uh her future endeavors to much success and once a falcon always a falcon letters I'm sorry can can you do we get letters from them well in this oh well for Kate and Pena she uh sent an email confirming that she will not be returning to the school district on June 23rd I mean I'm sorry on yeah June 23rd she sent an

013email okay yeah And then for Alyssa, Alyssa McCauen, um her contract was approved uh last board meeting and then since then she had uh requested that she be released from that contract. Okay. Yeah. I just know we usually get whatever they submit. So that's why I asked. Okay. Okay. All right. Let's go on to our item number C. Approval of rescended teacher contracts. Um the approval of rescending teacher contracts is no longer because Alissa McCauen at that at the time the agenda was created. Um she had requested to resend her her contract but today she did make good with the liquidated damages. So it was considered as a resignation. Okay. I'm sorry just clarify. It was actually um Kapana who was teacher um that had not responded to her contract. So um but she did

014resign today. Had she not resigned, we would have had to resend the contract because she didn't sign it by June 15th. She was the only staff member that um hadn't addressed the contract one. So, but because she did end up resigning very very short way, but she did um we accept that as resignation, we don't need to have to sit there. So, okay. So, she never signed a contract. She did not. No, we had uh as you know, we always kind of watch the end of that time frame, June 15th. Um, but that was the only we only had one this year and again and she did resign. So, and that we're talking about tape. All right, let's go on to our next item 5D, treasures report. Mr. Py. Yeah. So, I have the May

015treasures report that we presented to you uh on board docs. Uh, not a whole lot to talk about. It is still trending very positively as we have talked about for the last several months. Um when you do look at overall uh revenue and expenses we are very close to where we were f this year today last year. Um the and and so there are and there are some things that are happening um right now that I think will help a little bit as well. Although for this someone mad flurry of purchasing that we're you know deal with as well. But we are um it should all be I think we're still going to be in a pretty good space. The one area that I think will be our largest challenge is going to be on

016the special education revenue side. um um our Medicaid revenue is down a little bit than what we had hoped. But in addition to that, we did get our final number from the state for editorial aid for this year. And you know that's that is the thing we talk about in budget cycle every year or every two years about trying to improve the amount of money or increase the amount of money that schools get because that's a percentage of the previous year's expenses. And we heard a lot about 33% this year, 33%. But what happens is is that the state only puts in they put a some sufficient or they don't put a subsition. They can put a pot of money there which they think will be 33%. But until you get all the expenses then

017you don't really know. And so it actually turned out to be just over 30 and a half%. So that 3% difference on a million dollar claim um on potential million uh is what's bringing us in about $50,000 less than we had anticipated. So, we're going to end up about $980,000 in total for uh special education categorical aid and we had 1 point uh 1,30,000 budgeted. So, but one of the things we are doing is as you had directed earlier, we are looking to increase our claiming. So, I do anticipate we'll take up some of that revenue with additional things that we'll spend through um IDA. So, we're still finalizing over the next I'll be doing some things over the next week and then um Mr. Paul when he takes over we'll finalize those last minute

018claims once all of our payroll is done but other than that I would say we are still tracking very well and um you know when you see numbers that are within a point of each other it's pretty pretty good to uh see that we're we're heading in the right direction again last year we had a surplus questions board members questions for Mr. in relationship to uh the the May treasures report look nice and clean question. All right, let's go on to our next item then. That's our next item is approval of the 2526 uh district concerns coverages. Mr. Quick. Yes. Uh so this is the biggest item that I'm going to talk about tonight. Um most the other items are review and like second discussions of them. So uh this is uh our annual renewal

019of all of our what I call our other property line our our property and other insurance lines as opposed to health insurance and dental employee insurance. So again we use Gallagher risk management services as our consultants and they take us out to the market every year um to see what our what's possibility our renewal. We are seeing um very favorable renewals in all of our lines. um purpose comp was a separate thing which we'll talk about in a second but um everything else was very uh was very much in line I have the chart on the second page which shows you what the uh what last year's cost was this year's cost is kind and the difference and in in a lot of cases um well in a lot of cases we are outperforming the

020market uh where a lot of other districts and other K12s are seeing you know maybe an increase 8 to 10% we might be seeing five or six um the biggest one of the biggest things at least dollar amount that you see is in our package which include the property insurance and the the real increase in that is not um is not the uh the rate the rate is static but because our value has gone up. So our they're they're assessing our value about $125 million property which is about $10,000 up and that's what's causing that that that increase um everything else being the same but a very tiny increase. The one caveat to that is that um and that's going across the board with um in the K12 space that um insurance carriers if they're

021covering more than $100 million they are increasing the deductible to $25,000. So we made a change last year from 5 to 10 they're wasting the 10 to 25 on us this year. Um and so that also obviously is part of the cost mitigation because they're going to cover less less expenses when they have that that um high deductible. Yeah, positive news. I mean, we've only had we had the claim obviously this past year with the uh water damage in the high school office, but outside of that, we've had a pretty clean situation with property. So, hopefully that will continue. Um but otherwise, the carriers uh for the um equipment breakdown, educator, legal liability, automotive, our umbrella um umbrella rates are going up across um markets as well. Um and but what the one that really

022shocked me and car excited cyber liability for the first time is actually flat. That's been the one that percentage- wise has been jumping. Yeah. So we are we're staying the same rate as what it was last year 14,000 almost 15,000. So that was really nice. Uh so overall that part of the package um it's it's it's a it's a good story and and um and I think we we did a good job and Gallagher did a good job in getting our results. Um on the workers compensation piece, we've obviously been talking about this for several months now with our u mod history and where we are at. Um after numerous uh attempts by Gallagher to find a suitor, um we were not able to. So we are officially um we paid the bill today uh

023in the uh insurance the state insurance pool. So, what that means is is that um uh and they set the rate. The rate is um $190,000 basically for the upcoming school year, which is a significant increase from what it was. Um basically, they calculate what the what the uh rate would be and then they apply our mod to it. So, what the standard rate is, we're paying 2.18 times what that is. Um so, not a great financial story, but um we are set up for that. We will have a third party. They will assign us to a an insurance company that will serve as our thirdparty administrator for claims, but won't offer a lot of other services because it's they're just part of a part of the pool they have to maintain. Uh they have

024to they get assigned these um individ and organizations from time to time and they're just going to help do like the paperwork part. Um but Gallagher will help us um and meet with us to have additional conversations over the course of the year to help improve our our safety record and help work that mod down. Um, one of the things that and and Trina and I were able to meet with Gallagher yesterday or sorry, yeah, yesterday. Um, and one of the things they did point out is that this this may not be a one-year situation because of the three-year history that they used to uh to evaluate the the the rates. And it isn't this year, it's the last three years. And so, we've had uh we we went up from 1.1 to 1.8 now

025to 29. So, it's very likely we may be in a similar situation. Now, maybe with a good trend, you know, a company might look at us and say like we're we feel like you're in the right direction and maybe they would be worth investigating, but just to prepare that it might be a year or two before we were able to get off off of the pool. Um, but other than that, again, everything else stays the same with the carriers and uh the packages. Um, if you have any other questions about the insurance coverages, I'm happy to answer them. Otherwise, we're recommending um the uh the motion to read as presented to uh to accept the renewals of the carriers and alliances. necessarily have a question, but rather more of a just a a little bit

026of a inquiry around the workers comp piece and um you know obviously there's a lot of incidents right over the past few years and I feel like I recall hearing a number of incidents around like slip and falls and that kind of thing this past winter and so I'm wondering you know when you talk about trying to be on trend for some of those things to dissipate obviously nothing will ever beyond. We know that. Um what sort of staffing do we have in place to be able to address some of those things? Right. So between actual rounder staff, but also folks we contract with to be able to help to address some of those things. You're talking like weather related obviously. Um you know that obviously that is you know Matt works with our contractors

027to make sure that we are you know that they're here. one of the first things to get it the lot as you know as clear as possible. Um and we do have staff that our our daytime facial staff will help doing shoveling around doors and salting and things like that. And it's you know it all depends on the the snow event. You know whether it's something that is over and done with or whether it's you know we've had some where it's been you know just a couple years ago we had that sheer ice where all over the village it was just you know ice everywhere and so there's nothing you could have done about that. Um, so there is that part and certainly Matt will continue to work, you know, on working with our contractors

028and our staff to be as um as honored as possible during those events. But I think the other part is that it's also an educational piece for our staff just to help them realize that there's a safety part for them too. That it isn't just, you know, it's making sure that you're being careful when you're going into the buildings that we're not you're not running late and you're running in again or you're going around something that you shouldn't have. um you're not walking on the sidewalk where the the salt is or you're you're running and maybe instead of sh you know they um we talk about penguin walk when you're when it's you know snowy out and if you shuffle your feet to help prevent the chance of falling. So it is it is part

029of that too because I mean the staff and and um you know that'll be part of the the conversation I'm sure this fall when staff return because obviously this money that we're spending on insurance is money that we can't spend on staff whether it's people or salaries or whatever the case may be. So, you know, the faster we can kind of turn the the ship around and get us in a in a better place. And I think it is it is it's really engaging in a culture of safety so that people, you know, it gets into the see something, say something, not just, you know, so something someone is being unsafe, we're stopping that. We're fixing it right away so that the chance of someone else, you know, getting injured is is lessen. Um, but

030I will say too, I mean, the reality is school building there are kids. I mean, I know I know we did have I don't know that it was serious injury, but we did have somebody slip um where maybe somebody had some water that spilled on the floor and nobody said anything and somebody walked out. So, it is it's hard to prevent everything, but I think if we just again try to, you know, with students and staff just to be as safe as possible and get that message out there. I think I think that will help. I don't know that we've been as deliberate as it could be. So, I think that, you know, any messaging will be important. I think just helping them understand this is the result of you know that being able to

031be careful and cautious and and we all do our part believe that those resources will be able to get redirected something that everyone would enjoy. Yeah, thank you for that. I I appreciate that because I'm thinking about too like you know if there's an opportunity to bring on additional staff to be able to support some of those efforts. I mean yes education is right careful but I mean you know sometimes we just don't have the manpower that we need and so that's something to also consider in terms of making sure we have enough people to support their work. All right. Any other questions? See none. Would someone like to make a motion? I would like to make a motion to approve the property inland marine crime general liability educational educator legal liability automotive and umbrella

032insurance coverage renewals with American Family Insurance Company. Wright specialty insurance. The equipment breakdown insurance renewal with Harper Steam boiler inspection and insurance company. the cyber liability insurance renewal with underwriters at Lloyd's London and workers compensation insurance coverage through the Wisconsin workers compensation insurance pool for the 20 202526 school year as presented. I just want to clify. I don't know if I heard the word home. It is American Family. I was going to say we can make sure if we can read that American family home insurance. Home insurance. It is an American family. The one American family home. Yeah. Yeah. All right. Thank you very much. A motion has been made. Do we have a second? Second. All right. Thank you, Mr. Ashley. Motion made second. Any further discussion? Hearing seeing none. All in favor will

033raise hand and or I. Any oppose? Hearing seeing none. Motion carries unanimously. Hey, let's go on to our next item is discussion of potential approval of the contract with go rightway. Mr. Clinic. Yes. So this again is a second briefly second reading of the contract. Um we did have some conversations two weeks ago uh regarding the contract. One of the things that we are reviewing is it's actually say the number of kids riding the bus because the transportation report that we're filing with DPI is significantly lower than it was last year. So it does impact a number of different things. But we will take a more kind of aggressive approach as to how to um kind of analyze where our ridership is at. And it may, you know, cause the board to maybe make a

034decision at some point. If, as an example, if we, you know, if we start the school year expecting a certain number of routes and then we determine that there just isn't that writership, do we um we confirm that families if they're not participating, do we un route them so that we can go down to seven routes? Um so that that will be the larger question. uh what they did do and as you know one of the and if you have any questions on any of the other parts that we talked about last week feel free you think about the one that was a little bit due that is relevant to this is the um the recapturing of some of their overhead costs if we were to reduce a route. So what they what I've asked

035them to do which they and which they have done on the new um exhibit one schedule which uh was just got to me today. So it's in the hard copy that you have in front of you. So, if you look at the last page of the contracted pricing, they list and and it's a similar number that I showed you in the memo about over the weekend that um they're going to lock in pricing for both eight routes and seven routes. So, it's showing you right now what that what that looks like. What I didn't want to have happen was um have us start on eight routes and then go down to seven and then if we ever went up to eight using that seven number as a base and just multiplying it by eight because

036that's that's like adding extra overhead. So basically, we'll track both of those numbers over the course of the um life of the contract. So as as CPI gets applied in future years, we'll have both of those numbers available. So you'll be able to see the two and that way if we do bounce, but I I can't imagine we're going to go to six. I also unless we have a whole bunch of kids at 29. So I think it'll float in those two in between those two. Um and so that'll give us that at least let you see right off the bat what the expectation. So, um, so the elimination of a of a home to school route, a large bus double run going down the seven routes would not completely eliminate the route, but would

037reduce our cost. And I showed you on a on the current schedule for next year, it would be about $30,000 that you would save on going down. Um, I wanted to make comment, it would be nice to figure out a correlation between the um the number of kids that are writing in our party and absenteeism. Um, I remember when my daughter was riding the bus, we would skip across the streets to Dear Run if she missed the bus and it might just be down the street. If we couldn't get down the street quick enough, we would just go across the street, but everybody might not have that same option of being able to go over. And I've been looking at a lot of research on online where they're talking about I have like cleanup buses

038or whatever where the kids there's like some type of a sweep to pick up kids if they're late so that we don't have an I don't know what our if we have an absenteeism problem but if we do it would be interesting to figure out whether or not that's one of the reason you know I know we have that something about follow the bus or whatever. I can't remember what it is. Here comes the bus, but um kids are still late sometimes. So, it would be nice to just know, you know, how many of the kids are missing school on a regular basis because they're missing that bus for whatever reason they're not getting there. So, absenteeism and tardyism um and see what the correlation is. Hold on, wait, wait, hold on. just first I

039wanted to find out the correlation and then we can kind of look at that later as far as to see I would like to see a cleanup bus if that's a issue but if it's not an issue then I'm just throwing something out there I just want to know what the what the numbers are when you take Wait wait wait wait hold first wait Miss Miss Welch hold on first Miss Fington is first then Miss Robinson and then Miss Welch um I was saying that I was wondering on that here comes the bus app if parents can actually call their kids in tardy because when my kids rode the bus, if they weren't going to be on the bus, I would call. So, I would never lose that route. So, it I don't know if

040that's a capability. So, parents can let the bus know. Then you kind of have an idea. It's a good I don't I don't think that's in the app, but I will also say uh not to break news, but um there's probably going to be a switch in the app next year for us at some point. Um they rightway is looking at another vendor um and we happen to be at the end of the cycle of the contract for them. So uh I don't know what the new capabilities are but there's no price difference for us but there may be some enhanced functionality. We'll have to wait to see exactly what that looks like. Um um and and certainly we wouldn't we certainly wouldn't say if you're not you know you miss a bus route that

041that would be a reason not to include them. I think it's the I think it's when I what what would be interesting to see is if we have families that just you know during registration say oh sure let's sign up for the bus and then the bus is routed but you know nine times out of 10 or whatever that the students aren't using. But I think that's just the question is does that happen or not? And maybe not. Maybe maybe it's just that we have, you know, half the kids there, you know, every other day and just that's the number we have, but we have to support in case, you know, we had a situation where No, that was in case like she was talking about the sweep. So if the kid miss Oh, that

042was I see. But it was also in it would also hit everything like my kids not riding the bus this week or this month, but maybe next month they are. So like if parents could easily communicate with that. All right, M. Robinson. Well, Miss Min answered the question I had for her. But um another question that I had was um what process do we currently use if someone is not going to ride the bus now? We just they just have to extend courtesy to say they're not riding anymore, right? We do not do any followup on that. Well, we don't we don't take attendance every day. We don't swipe IDs when kids get on the bus. So, we don't have a daily record. We have our DPI man, you know, we have our DPI attendance

043reports that they do or they'll for the entire week they will take attendance for every month. Obviously, at the beginning of the year, they're very in tune to make sure kids are on the right bus and they and they know and I think perhaps after a while they'll know which, you know, as kids by name, they'll they'll identify which ones are regulars and which ones may be sporadic and maybe at that certain point we look at the list and they have no idea who these students are because they've never ridden the bus. I think those are the times we have to identify. Again, I don't know. I don't know. I What I was just I was shocked by the the drop and that's where and again because we don't get daily attendance because we don't

044have that. You know, I'm sure if we had readers on the bus, which would cost money to actually track who's actually on the bus and we have to have everybody with an ID and all that, um, you know, we could have more accurate information, but I just think we need to look more closely as to what the ridership is actually like. And obviously, but the bus ridership will change. It's a nice day. It's going to be a different story. If it's raining out at 3:00, you're going to have maybe more kids on the bus. The days there are sporting events, it's one thing. And you know, days there aren't, it's another. So, not that we can predict every day what it's going to be like. I don't expect it to be really consistent, but just

045to get a sense of are there 50 to 100 kids that aren't on the bus. Now, in our case, there were over 100 kids that were routed, but were not there those three weeks that that those attendance was taken. So, then the question is, were they there at all or not? Or maybe it just happened to be those three weeks. So again, if they're not there, I can't count them. So I think that's just I think just looking at it more more closely and getting a better sense of what that what that will look like. Okay, Miss Welch, no question was answered. Okay. And then the other thing too is is everybody remembers, everybody lives on the other side of Brown Deer Road, they're automatically routed for the bus, correct? Or did that change? All

046right. But everybody on the um south side of Brown Deer Road or whatever have you if they're in only if they're in kindergarten, right? Thank we have a we have a hazardous you know we went through the analysis some years ago we had that the um the county sheriff comes in and determined what the hazardous zone is and so with the addition of you know the sidewalk in the last 50 decade you know now going down Dean provided and opened up some some places that were traditionally bust but it is certainly it's 75% of the village is access to busing so because of the lack of sidewalks and you know any kind of dangerous relatively dangerous street that they have to cross. So, it's a majority of the students would have access to it. But

047again, I mean, if you look at the pickup and drop off at the elementary school, there's a lot of kids that are getting driven every day. So, again, whether all the buses are needed or not, that's I don't know. That's true. And then I guess that's if it was one thing to potentially really look at whether or not we need the the eight buses or do we need the seven buses um in relationship to that because we also know a lot of high schoolers once they get their license and stuff they don't get on the buses anymore. You know what I mean? So again, that's just something that we just we we'll look at. We'll have uh if we do go with right way for them to be able to track for us and maybe

048be able to get us that information so we'll know um kind of definitively kind of how many routes do we actually really need. And they've agreed to do um DPI like uh attendance reporting more frequently in the fall so that we can actually get some good data and then you can take a take a better look at it. Well, even for dismissal. Well, I think Wait, so I'm sorry, Miss Wils. I'm so sorry. I I think Miss Roberts I mean Miss Min had her hand first or what she's getting ready to say first. She's getting ready to say the same thing I'm getting ready to say about morning versus evening. If I miss the bus in the morning, I still want to catch the bus in the evening. Is that how you Well, the route

049is done. It's already everybody that's on there, the route is done. So, well, my question was really about process in terms of tracking who does and does not ride the bus. And I'm wondering like at dismissal as an example, don't teachers like there's a process I'm assuming for folks to get, you know, hey, we hold route 29 and road 203 like are the teachers not kind of checking off who goes to what route to know? Elementary they certainly do. not high school, middle school, but but elementary school they they get dismissed by a classroom and and I think the teachers would have a good a good sense and then they because I do know there I've been down there several times and you do go hear over the walkie-talkie that so and so is getting

050picked up and you know whether the kids are going out front to the bus or to the back for parent pickup because something's changed that day whatever. So it does happen and there's a lot of old buses to make sure that now we have a pick my kid app which you have to pick my kid up. Yes. Is that for all students? Elementary, elementary school, you know, middle and high school, this so middle school, we tend in high school, we tend to hold the buses until the kids have exited the building just to make sure everybody's gotten on a bus that needs to. We you hear the calls all clear, hallways are clear, all students are out, and then you know, and then the number of times we hold like somebody ran back to grab

051the phone, you know. Yeah, we're going. So, yep. All right. Any other further questions? You said there's a an app. So that that was the approval that um that we made um for the the Pick My Kid app. Yeah. So and that was that was teacher driven. Um and uh but it's a it's an app that uses geo fencing. So the parents download the app and then as it enters in the GPS kind of area then what happens is then the district gets a notification saying that like um that car's come in to pick up Kevin and then they know then they can call the student down you know to be ready so that it avoids like the the lines of children hanging out on the sidewalk or inclement weather. So, oh, and then and

052then it allows parents to identify somebody else who's picking things up, right? Prior to that, it used to be a phone call and a spreadsheet, which is fine, but it's um it's hard to manage and and things like that. So, it it does give parents a little bit more control and then it allows us to kind of track. No, I gave Krice to um you know, that kind of and I was I was just going to say it and not go ahead. I just just a point of clarification. So the miscellaneium miscellaneous side item the live GPS is different than what you're talking about. That would be I imagine for the app to find the location where your child is. Okay. Yeah. The app does show the bus drives. So again, I'm not suggesting that

053um we'll automatically be able to go down the seven buses or or what have you, but I do know that um there are a lot of parents who pick up and so I think as long as we're looking at opportunities to save money down the road that um you know, we we should we should s we should look and have an analysis whether or not aid is the right almost $40,000. So yeah. All right. Any other further questions? Here you see them. So like to make a motion. Dr. Dr. I'd like to make a motion to approve the 2025 2030 transportation contracts which go right way as presented. All right. Thank you, Mr. Fac. Motion has been made. Do we have a second? Thank you, Mr. Ashley. Motion. Any further discussion? Um only thing is

054is they're go right way. are going to get with us probably what in Octoberish to kind of let us know potentially what the writership has been looking like. Well, I would certainly look at that first month when they do, you know, when they say like October, but October we'll review with them. Normally, it's in November, but but and Quinn will work with them right off the bat to get a better sense of of what those look like. All right. Okay. So, all in favor raise hand and or I any opposed? Motion carries nley. 720. All right. Let's go on to our next item. Now, we talked about the seven to eight. There's a lot of new housing coming into the district. So, I'm just curious to know if we might need to go to nine

055at some point. So, I just wanted to put that out there. Keep that. You know, it may be though that the eight would you stick with eight and they ground it different especially the especially the more congregate housing where you know like some of the apartments on the north side of Green Bay Road you know like north and save like there's one stop and that bus will pick up a bunch of kids there and come on down. So those routes are relatively fast because there's they meet there they meet there. I'm not thinking number of stops. thinking number of children, right? And it'll depend on what these new developments have since because there aren't there aren't a lot of kids at the bevy or at the green link or two in the original village, but

056we'll certainly see us other ones and then whatever happens at the uh south of the marketplace. All right. Okay. All right. Let's go on to our next item which is approval of device uh lease. Is that Mr. Turner? Yeah, myself and Kevin. Um we are um we you approved the the purchase of the devices so that we could secure them and then now we agreed that the lease was the method that we wanted to use to finance those devices and so we we sought out um two bits um and um we are recommending we've attached them in the quote there um the American capital lease quote is the um less expensive there's also no um document fees or anything like that. So otherwise they were right side by side. One ended up being a little

057cheaper. Um both have um the $1 buyout, you know. So then the devices are ours, which is important based on the plan that you chose because then those devices after you after they're used by senior staff in middle school, then they'll go down toward the elementary school. So that's it. All right, questions. So I have a question. Um I know you talked about um how often some of the children break devices. So what is the replacement policy like? So so these devices have ADP on them. So accidental damage and protection for four years. So those are good for four years. And so um as long as it is not intentional. There are some damages which are intentional. And um I've worked with uh Kathy Anoir to to update the prices of those um devices. So

058um but um but then the families are responsible if you remember the Tik Tok challenge where they stick the paperclip into the Yeah. So we had um we had three students who were charged for the full cost of the device because even though they were insured under accidental damage protection um they were not, you know. So um so then you know so they were they're charged you know as a family then for the cost of that device. So so that's how how we handle it. We have um the vendor that we chose in part because we would like to um they're they're the biggest dog in the game um locally like hundreds of thousands of devices all over the country. So, um, but their depot is right here in Monomony Falls and, um, so they

059come if we need them repaired sometimes, but if it's a broken screen, like we like to call it like our our our third man, you know, on the on the tech team because this person because this way we when they're damaged, we send them out, they they courier them, they take them away, they fix them, they bring them back, and um yeah, perfect. just wanted to make sure we don't have another purpose cop situation. Oh, no, no, no. So, they we do have we have, you know, you we build in some excess so that we're always we're never denying a child an opportunity to have a device. So, and sometimes stuff happens, you know, a headphone jack breaks or sometimes it's not intentional, it's just accidental. Um and uh you know um what we do

060um is um we do charge those students for the cost of that you know um that screen replacement or or things like that if it's a if it's one of these where they're picking it up and holding a hand and and things like that. So and that does um that's just it's just one of those things and we're very transparent with you know with the costs of those repairs and stuff with things that are not insured under ADP and so on. So yeah, but uh yeah, and that's part of the the handbook and the registration and things like that that all families can also. All right, any other questions? I'm sorry, this I just had a question about replacement. Um so like if a child intentionally broke a computer after four years, are they responsible

061for the price of the computer at that time or are they responsible for a brand new computer? Do you know what I'm saying? Yep, I do. I do. Yep. And then it's not we don't let them keep them for four years. We require all of our students to turn them in every year. So, so this is our busy season. So, we check them out at the beginning of the year, they turn them in at the end of the year, summer school, they come back, they turn them in on the Friday, they come back on a Monday, we give them a different device so that we can check, repair, clean, you know, all of that. So um so if um but the it is the full cost like so if they intentionally damage the device and

062it's destroyed um you know we have had horrible situations where um a family is what had a fire um you know like extenduating circumstances like a clock was stolen and their device was in it like it's yes you know so as a district we don't it it is something what it is right and so um but when we um we do charge like So, if I if I potentially broke my device, you know, um then I would be charged for the cost of the device, the the replacement device as it is, right? Because it might and it could be more, it could be less because if I have to buy that new device, it's not maybe going to be $425 plus the, you know, $65 for accidental damage protection or so on. So, it is

063the cost of the replacement. So, if that makes sense. Will someone like to make a motion? I would like to make a motion to approve a 4-year lease agreement with American Capital for equipment cost of $480,540 for four years, which equates to $128,170.71 per year with a $1 buyout at the end of the lease approved. All right. Thank you very much, Mr. Robinson. A motion has been made. Do we have a second? I think Miss F. Motion made second. Any further discussion? I see none. All in paper raise hand and or I Any opposed? And see motion carries unanimously. 720. All right, let's go on to our next item is item H. Approval of the preliminary budget 2526 preliminary budget. Mr. Right. Well, uh the culmination of uh of several months and it's only really

064the beginning part is um there is hasn't been a lot decided uh at this point. The um the state as you may have noticed uh apparently in sort of standstill uh in legislature but there's something going on where they haven't figured fig figured out what they want to do for the budget. So the chance of having a budget a week from today is probably slim. um state will continue to operate without it, but um school districts will still wonder what they'll be able to do going forward. So, there's a lot of questions yet to be answered um and we won't have those answers, you know, for a little bit further, but nonetheless, uh we have to have a budget. So, u I explaining to you tonight the final draft budget, which uh hopefully we will

065approve. Um I won't go through everything because we did go through quite a bit of it uh two week or a month ago. Um, I will just highlight some things that have changed. And again, it's very, very preliminary because things are changing. I could change it every day if I wanted to. I don't, but um, so I'm just going to stick with what we have at this point. So, um, as a reminder again, um, and you'll get a better sense in a few weeks as we start to close out the fiscal year. fiscal year ends next Monday. Um what our final uh how the how the first how that year will end and how our revenue and and expenses will look and whether that deficit of $873,000 will come in um uh more favorably or

066or not and I believe will come in significantly more favorably which will again provide you a little more um leeway going into this upcoming school year. So there is the deficit question um and then of course um we are running another deficit this year. the number has gone up a little bit. Uh and I'll talk about why in the uh in this version of it, but again it's still also we look at it's kind of a worst case scenario. There's still additional things that can change that turn positive. But we are again sharing this with the community because we do recognize the fact that at some point uh we may need additional financial help from district as it currently operates. But I'm going to jump ahead uh to uh the we talked about all the

067enrollment projections. We don't have any additional information on open enrollment in or out. But again, I would remind the board that I I think the enrollment projections will be very important that as the summer starts to weigh down that if you have an opportunity and you see um a class size, it might be a little lower. This might be the opportunity to back fill a little bit and perhaps open up a few more seats on the open enrollment inside to provide some additional revenue coming in and to support um the size of the district that we want to be. because you know at a certain point if we continue to drop uh from you know 1650 we were a few years ago down into 1600 or in the 1500s it's hard to have all of

068those opportunities for the students that we want to provide when we don't have as many students and the financial support isn't quite there. Um so again those numbers will will shift with the open enrollment and out and the costs uh going forward. But I did want to again just uh touch base just remind everybody what our revenue limit projection is again with the $325 increase. So, I'm looking at page seven right now here. Following law, um the uh base revenue per member is going up to $13,200, the $325 increase. Our membership average does drop a bit. So, we do have this declining enrollment exemption that we will have for this year. That money will not be there in the following year. Um we do have a little bit of money again for prior year open

069enrollment that will get added in. These are students that were accounted last fall that are in the open enroll program. And then the voucher exemptions. Again, that number I I just kept it flat because we have no idea what that will look like. Whatever that number is, that will have an an offsetting expense. So, both revenue and expense will be equal. So, if that goes up $300,000, we'll have more revenue, but there's also a $300,000 expense. So, it's not additional money to spend. So, I just leave it flat for now, but it will it would impact the tax levy in the end as to how high that would go. So we are looking right now again at revenue of about $24.5 million through the exemptions and or through without with exemptions. And then right now

070again the the question on equalization aid we did hear although again things can change. It sounded like there was not going to be additional money in the equalization aid pool. So, it will just be recalculated based on spending from last year and if um helping schools gets their paperwork done or homework done and we actually have uh SATA for those uh for for that district as well to help um when they do those calculations. So, right now I just left it flat but it's possible that was up a little bit which would provide a little more flexibility in the levy. Um and so right now we're looking at about a $7.5 million tax levy in fund 10. uh no tax levy needed in fund 38. When we work in our our current property tax levy

071with um fund 39, uh on the current schedule, uh you would see the tax levy drop about 6.8% or about $750,000. Again, all things being equal, again, I would recommend that you would strongly consider overleving again and keeping the levy at least flat to and and then potentially defeasing more debt just to kind of lock in some of some of that money for a potential referendum question if that comes pass. But right now, there is no I don't account for that um overlaying at this point. So, we're just using the number as it is. Going into our operational um revenue, again, this is very similar. Not a whole lot has changed because none of the numbers have changed. We are we will be awaiting our final um uh federal grant allocations. Some of that based

072on what rolled over from what I don't claim this year, what will be available next year and then what the initial allocations are. But right now we're looking at a 27.4 million uh revenue side. Um I don't think anything changed in here. Um yeah, we're still waiting for some additional information. And again, until the open enrollment in and out numbers are set, we don't really know what'll be going on there. On the expense side, uh for fun 10, um we are starting to put in actual salaries data for some of the positions that have been open. Um you will notice that health insurance is actually higher than it was last year. That's one of the fears I have when we have a price decrease is that we actually did have uh several people jump on

073insurance and then obviously some of the folks that we have hired um maybe are taking insurance once the person behind them or that they're replacing did not. Um now there are still open positions and all the open positions have family insurance signed. So that number can still come down but that is where we are with that. Um I did increase the amounts for utilities. uh people transportation reflects the contract you just uh approved earlier this evening. Um have not changed the number for open enrollment out. We're kind of leaving that. I'm hoping that um because we are seeing a trend of the number of students kind of going down a little bit. If that trend continues, hopefully most of that would be would offset any increase that the state would give on a per student

074basis. But again, that number may have to be may have to be padded a little more. Um, and then just kind of looking through again if the the transfer to fund 27 is still scheduled to tick up, but I will say that every year that I've done this, the transfer to fund 27 has never been as high as what's budgeted because there's always things happening on that. But we do want to watch um how what that transfer looks like because we you know that does involve our um all of our special education costs which do go up but we also want to be careful for maintenance of effort purchases so we don't end up um overspending one year and then having to maintain that going forward unnecessarily. So, right now I do have a $28.7

075million um expense line in fund 10. And again, I think I highlighted all these. Anything that you saw that was under review has has been reviewed at this point. Um we did uh we did talk about the fact that the pupil transportation was increased. Um utilities I I put up only a slight amount. Um we are expecting additional money to be transferred from fund uh 10 to fund 50 next year. So that will actually help um offset some of some of any potential utility increases. Um and then again the voucher and open enrollment we're projecting flat right now until we know all of your property and related uh um insurancees is is in this report now updated and that's another reason why um the deficit is a little bit higher when you add the extra

076amount for workers compensation included. Uh that's a big piece of it. Um, also important, I just wanted to remind everyone too is that there is a chunk of um, personal property aid that comes from the state. It's $165,000. That was a new thing that was added this year. And again, last year um, DPI told us to put it outside of the revenue limit. It was extra money that we could spend. Governor has said that money really should be under the revenue limit or is recommending moving in and clarifying it because the state legislature didn't make it clear as to what they want to do with those funds. So most districts are including it under the revenue limit which turns into tax relief. doesn't turn it. If that's a decision that comes through the legislative piece

077and they say that the um 2023 uh property tax property tax amount would be outside the revenue limit, then that's $165,000 that spend or reduce the deficit. So, that is out there as well. Um, one other piece I just wanted to mention too was that I know Cara is still working on it, but um, common school funds, which is a a special amount of money that we get from the state for um, library purchases, library and related media purchases. Um, I don't think we're going to spend it all. They also increased it significantly. This year we had budgeted I think $90,000 and it came in at 120 something. Um, so we may not have it all spent this year. That's something that has to be put into a restricted fund balance. So, it will count

078in fund 10, but that money has to be spent on library items. Is that something that Cara would work on including in her budget for next year? I don't know. We're We'll have some residual. Well, some I think it might end up being about um I I tried really really hard. It's like Christmas. So, but it's just Yeah. So, it might be about 10 or 12 because they increased it from again the finance amount. So then fine if the math that I did even with the increase was even more when I saw what they in right we don't buy until April what the amount is and then you know the year sold so you could maybe get some additional purchases or again you can save it for next year but just that that is kind

079of segregated is that reflected in this 510 it is it's it's reflected under um I think common school fund is part of the state other state library that's where it's listed right there so I 120 because I don't know what next year will be, if it will continue to grow up or go down. That's where that is. Um and then um so that basically talks about fund 10 and then I um briefly we'll talk about fund 27. Again, one of the biggest things we're challenged by is the revenue side uh just because the state is not keeping up with its promises. So it's, you know, what do you budget when you're told it's going to be 33% or 35%. Um, you know, what do you put in there and then it comes in significantly less.

080So we'll be, you know, probably be more cautious this year. That's why I'm not really changing anything. I have heard that the um the um uh they are talking now potentially about increasing that. I've heard 35% potentially for year one and there's a a small stair step. It's not to the 60% or 90% that's been discussed, but there is a possibility there. But again, we'll continue to monitor what the budget what the what the folks say at the state level. Um, also the federal IDA grants, how much we claim on those and use that for revenue will be a part of the equation. I am planning and um right now I'm budgeting a little bit more. One of the one of the challenges we have and um the fort is Ramos is not here tonight

081but um we are seeing a significant uptick in outside placements right now and that number is growing and it is incredibly expensive. So um you're going to see when all is said and done what we I mean it's going to be um well over $100,000 probably closer to getting approaching $200,000 in outside placements for a handful of students. Um and that again these are students that probably will be here for a while. also have to plan for those costs going forward as well. So they're outside of the district. Is that what you mean? They're not they live here. They're they are residents but they're placed not here. They're placed in in another facility outside. I just have a quick question and you don't have to answer this but the percentage of um special student in

082the district is ballpark. Miss Ramos. No, she's not here. Um, I would I would say it's like 16 17%. I thought it was seven. I thought you said before I think I thought it was the report that we had was like 17%. I haven't looked at it in a while, but um but I I think the reality is it's not just the number of students, it's also that we have students coming with much higher needs. We've had we have students that require either um extra staff to be a part or there's certain equipment we've had to purchase for for for individuals or you have the outside placement situation. Um and so it just it's it's that those costs are increasing. So the strategy that uh and uh Quint and I have talked about it because

083there is um you you have heard in the budget discussion about high cost uh special education. That's one of the things they're talking about. And how that works is that the first $30,000 in cost is is paid for by the district and then the remaining cost 30,000 and up there's a percentage that you will get the following year um if you claim it as high cost special education. Well, the challenge is you don't know what that is and then you still have to front those costs in the year you're in. So, we haven't had that many yet. So what I have been doing is using IDA funding when that happens to to help offset those costs because it is one for one. I mean we put the whole we put that amount in and we

084get dollar for dollar we get we get it and we know we're going to get it we get it this year. Um what that looks like though at some point when the IDA funding may not cover all those costs and you do have to look at that. Um that's you know those are things that will that will have to be have to be examined but that because even with the high cost data when they're talking about adding some additional funding they're still talking about I think in the 30% of that 30 to whatever number you may get a 30% coverage. Well, that helps a little bit, but it doesn't. A $100,000 I mean $100,000 cost for to to provide services for a student. You know, $30,000 you're paying you're getting 30% on the next 70.

085You're still paying the vast majority of those costs and you don't get that money until year. So, special education will be something we'll continue to watch. Right now, I have the budget um hitting $4.5 million. Again, revenue and expenses have equal each other. So that transfer from fund 10 right now is just over $3 million budgeted six. Um and we talked about all the concerns there. So from an operational standpoint with the fund right now the fund balance um the the uh deficit is now projected to be $1,356,000. Um it's still uh within tolerance of where we are. Um, so I'm not overly concerned in the in the long term and hopefully this budget will come in um, you know, coming in positively as as the budgets have have been. Um, no pressure. Um, but

086uh, but see how the year goes. But I did share with you then the fund balance chart updated. Now this shows a much um, straighter line down than it will be because the 20 this this uh, 2025 year is based on what the budget was, the $800,000 deficit. I think that's going to flatten and it will give you a little more uh room going into the following year. Any questions on fund ten or 27? Those obviously is the bulk of what you pay attention to. Um but I just want to make sure want to highlight the things that have changed since that's those are the funds you saw previously. Um if not then real quickly uh we talk about 21. Um one I was like wait out of order. I have to just 21 and

08727. I bl because I combined 10 and 27 because they're interrelated. 21 is its own thing. So I those two are married together because how fun 27 performs impacts fun. That's why I buy and those are the two you see on 121 again that's the um the trust for activity counts things like that. We don't really budget that because that um is is varying but um but may do something closer to the end or closer to the school year starting if he has a better sense of what's happening. Fun 38 non-repender debt. We have no non-referendum debt. So that big zero referendum debt. This is the schedule um that is ready for the upcoming school year. Uh you will notice that the revenues and expenses never line up. um they don't they don't actually equal

088because the revenue is based on the calendar year of 2026 because the tax levy is the revenue for fund 39. So we look at the payments from um March and September of 2026 but budgetarily we are looking at the the um payments from September of 2025 and spring of 2026. So they don't they don't line up. So those numbers will always be off but we do account for both and we make sure we have enough money. Um, and then the good the good and kind of exciting news is when you look at our total debt uh that we have right now, this is projected as of June 30th with the $1.1 million defeasance that was completed will be just over $30 million, $30.4 million. And in 2026, one of our um one of our debts

089may fall off. the final payment for the um the WRS unfunded liability, which is something that was done um years ago when people realized that the WRS wasn't fully funded. Everybody had to borrow money to pay for it and this is the end of that. So, that will end uh in 2026. Any questions on debt? Because that's obviously a big qu a big part of it. Um otherwise, fund 146 is available for long-term capital improvements. um just the 10-year plan. We did have $100,000 budgeted to spend this year. I don't anticipate doing that, but you will have the option as as um Quinton finishes up and they close out the fiscal year. You have until July 30th to make a transfer or I take it back. You can expense anything. I'm thinking the other way.

090Apologies. Don't mean you have you if you were putting money in if you but you can you can change an expense at any point in time. So if you decide that there's $100,000 that you want to spend and you pull out of 146, you can. that will lessen the fund deficit. But considering I think the fund 10 deficit will be better than advertised, you may want to just leave it on the net balls and save the money at 126 for a future year. So that $100,000 drop in 25 likely won't happen. So you'll still have $600,000 for the end of before next year. 150 for food service. Um this is based on the current food service program. Um and we review the budget u over the summer once we get the whole the numbers out.

091So this is just basically bl other than the capital expenses we had for the runer model have been removed and I think a smaller number. So we are um we are anticipating and we are and we do see that um utilities will probably go up um a little bit but I haven't put that in yet. Um so there'll be some flexibility with with this fund as we get closer to the to the school year. Uh fund 73 again is just an employee benefit trust. um we will put in a number when we get the final um of what was pulled out of it this year. That'll be updated on June 30th. And again, something that the district contributes to, we will do have to report it. And then fund 80 community service. Uh this one

092will be one that the board will have an option with because the tax levy that is applied to fund 80 is outside the revenue limit and you can pick whatever number you want to. We have not taxed in this um for this levy in several years basically since COVID because we've had this money sitting in there for fund balance and we we haven't really gone through it. A lot of the expenses we have in fund 80 are covered by the CLC grant because that's the biggest um item that we pay for out of there. But we do have our lead falcon partners program. Um the um any facility uh personnel costs for weekend events or the um community events are out there cost for the village magazine. So it it doesn't drop all that quickly.

093So again, depending on what our fund balance is at the end of the 25 2425 school year, you may decide to tax a little bit or maybe not at all and just let it fall again another year because again, if you're trying to keep the overall levy flat at $11 million as an example, you know, if you add $100,000 to this, that would lessen your ability to fees debt or you'd be taking it over that 11 million, you know, 11.1. But we're still uh you still have time to to work through that. And we did not just for a point of clarification um we have always budgeted the middle school after school program moved fund 80 the last couple years um it has been supported by the after school grant that was part of er

094dollars so that was paid for and it was not using tax levy. Uh this year we had a change in leadership at the middle school and we didn't start the after school program until February and with all of the requirements um that you need to have in order for it to be a fun allowable expense to be open to the community and things like that. I wasn't sure that we were going to be able to commit to all of that and the expense wasn't going to be huge because it was only going to be a couple couple people a couple hours few days a week. So we just ran it through head and just eliminated any question about the fund data use. But if it uh if Miss Washington, you know, grows the program or

095makes it, you know, wants to do something a little bigger, um then traditionally we we've decided that we would take about $20,000 out of fund 80 to support that. And that is the end of the budget. So that carries you all the way through. Um we don't share the DPI version of the budget um on this one because we don't publicize it. But what'll happen is again um Quinton will be taking over and we'll work through the budget in July and the first part of August with any updates, any adjustments, any other directives from the board or the administration. And then in um in August, at the end of August, you will approve what we have called traditionally the annual meeting portion of the budget. That's what will get published in the paper and will

096be part of the annual meeting and budget presentation. And then uh you'll go through the voting process with the community then and then the last committed updates will happen in September and October uh before the final budget is approved at the end of questions. I actually have two. All right. So I know as a board we approved 80 $873,000 negative budget or whatever have you. But now you're saying it's almost closer to 1.36 right now currently. Yes. Right. So that's an additional almost what $500,000. Well, this is the next year. Well, I'm just saying for what we're getting ready to get into, right? So that's an additional 500,000. Um, knowing where we at right now, what we're getting ready, what we've approved, where we're getting looking at from 20 26 or whatever have you looking

097into the future 26 27 what do we I mean again we know we're getting ready to hit this cliff or whatever. What would your estimation Well, it's kind of hard for you to be able to estimate something like that or whatever have you. we've got all of the we've got other dollars and stuff that we're going to use to make up the deficit parts or whatever have you and everything else like that because we've been really good stewards of the money when we start to look at that 26 27 what is what are your what are your thoughts I mean because I'm quite sure you've already kind of thought about it already before so well I I think that's where you know you we will need help obviously unless unless enrollment takes off to a

098point that you can add a bunch of kids without necessarily adding a ton of other costs. Um, you know, that's where I think those discussions about deciding what do we want the school district to look like going forward and what programs we want to offer and what's the size of it we want to do. Um, we want to backfill with open enrollment in. Do we want to we have to, you know, make some other adjustments. What do we want to focus on? I think that's that community conversation that's going to be real critical as to what that um but we're going to have to start talking about what happens if you know if we don't get any additional support. What does that look like from a staffing standpoint? What does that look like from a

099program standpoint? And I think understanding what the community and the students and the administration and everyone all the stakeholders you know value that's where that's how you prioritize those decisions. So um we still I think we still are challenged with um compensation in general with teachers. We're we're getting better and hopefully I'm knock on wood hopefully our turnover is less this year than what we've experienced in the past. Obviously, the next few months will tell, but certainly so far it's been more. So far, it's been pretty positive. So far, it's been pretty positive. Um, so we'll see. We'll see how that goes. Everybody gets desperate in August, though, so we'll see. You know, school districts start throwing money around, start throwing money around. So, so we'll see what happens. But, um, but hopefully we're we're

100in a a better place than we were several years ago. And that's a biggest the biggest driver of cost. But um you know I I do think the administration will have to start just planning and thinking very closely about what does what would it look like if we had to you know cut some certain things. Are there opportunities with shifting schedules or whatever the case may be that um you know maybe if you know if people were to leave do we need to replace them? Can we shift roles and responsibilities? So uh but on the other hand you may have a community that says look we want a b cde e and f and it's got to pay for it and and we're willing to pay for it in which case then um then you

101can you know then the sky's is the limit and you can just make sense. So I think that's where really that conversation is going to drive that okay that discussion. All right. I just wanted everybody to be kind of uh cognizant of kind of where we're at and what what the future potentially what the future may look like in relationship to this and stuff and and some of the decisions we're going to be making, you know, today, tomorrow or whatever have you is going to dictate a little bit more about what's going to happen in the next year and what we're going to what we're going to look like from a financial standpoint and services and programs and everything else that we're going to be able to offer. So, all right. Any other questions for

102Mr. clinic in relationship to this budget that is very detailed and pretty much well thought out, you know. Yeah, great job. Um, one thing that I'm kind of thinking about, you know, as we consider um, asking for assistance from the community in the future or the potential of that happening, maybe somehow another we can do a little research to kind of see, you know, um, what our neighboring districts where they are as far as their tax levy is concerned, where it is. So that I mean we can't really make a comparison but just kind of knowing how where we are and how we stand so that maybe um people have an understanding of of of how how the monies are allocated and how it differs from let's say for instance uh uh Shorewood versus Brontier

103or one of the other Northshore So, I know that's a little bit more research or whatever, but it would be nice just for um for the community to have an idea because I listen to a lot of uh my friends who live in MPS school district and they are really really complain. Well, where does the money go? It doesn't go to the kids, you know, and I don't think that they have an idea as to how money is allocated differently in NPS versus some of the suburban schools. number one. And then I think also they don't have an understanding of all of the places money goes, you know, what it has to do. So there's just I I would say that um and so you already have a presentation that shares some of that because

104when Baron was here a year ago, they did present and discuss and it's got to be updated now because other districts have passed referendum, but um majority of districts, I mean, if you remember that the the the map that showed exactly all the districts that hadn't passed a referendum ever, and our little squares in there because we're one of the few um you know, there's less than I think 50 now um that haven't passed one at some point in time and operating our apartment. And so when you look at us compared to all of our neighbors and if we're going to be compared to um you know whether you like it or not you know the Meccoans the Nicolays the Shorewoods the Bay sides and then falls if they're all operating with additional revenue how

105are we supposed to be competitive if we can't. So that's that's the question. And if if people want to support the district to the level that our neighbors have, that's part of the, you know, competitive nature in order for us to stand out and and be able to provide things for our students. They all have the support. Can we get it as well? And they and Barry will help with that conversation and help, you know, provide you with the the data to share with the community so they understand. You can see like, wow, everybody's young, you know, everybody's passed a referendum. Um, maybe we need to transparency. Thank you. So at what point do we start to have that conversation with the community though? I mean even though and I say that because even though

106we may be an okay situation for next year, we also know that they don't always pass. So I would think that we would want to start to ask before we absolutely need it. I think the balance was you know the the struggle that I had and I was honest was that you needed to show need first and we had when you have years of surpluses it's hard to then say you know give us more money but now we are in that point where you will have a deficit spend this year uh next year's will start out larger and if that is the profile of the the way this district needs to operate in the board's opinion if you know position then that's the kind of money you need going forward, you know, and and that

107doesn't even account for other things that you may want to do, which is why I think I would start the conversation now, you know, and start engaging the community. And again, I think the board has to decide whether this is a, you know, whether you're going to do listening sessions or whether you want to create a ad hoc, you know, referendum committee and invite comm, you know, specific community members or other people to participate. Um, certainly they're all open to the public and have those discussions, start leading that work to see like where what are people's appetites for? Do they understand and explaining the situation so they understand why are we in this situation? Why, you know, what what did all these other districts do? Okay, see how we're an outlier. Um, and then and

108then you start to slowly build support and people understand like, wow. And then you hear the budget conversations at the state level where people are saying, well, we're not going to give any more money for this. We're not going to do this. We're not going to do this. And you see the challenge. So I I think I I would there's no harm in starting it now because it's longer to um let the information get out there and and help people understand because whether you do a question in April or November of 26 or April 27, I mean I don't think you can start too soon. And just so the the board knows those discussions are being had and held right now um in regards to moving forward with receiving a um some information from me

109very shortly in regards to Yeah. Okay. I'm sorry. You'll be receiving some information very shortly from me in regards to this whole question about when we start. But I just wanted the board to know that it's not for lack of. We are having those conversations right now um with uh the two vendors that have come and presented to us and I will have something very for you very shortly in regards to it making a recommendation in regards to how we move. So be looking for that very Y miss. So, I know that um in September once we began to um have more of a sense of what the budget looks like, right? Because we do that annual meeting where we present the budget and that whole nine. Wondering if some of the things that you're

110going to share with us because I believe that well, we're having this conversation here. There are conversations that are happening out there and to the extent that we can't, you know, put factual information in terms of how we got here and why we need to um call this question of a referendum and play, the better off we'll be. I've speaking with my resident hat on, I'm of the mindset the more that you can be transparent and the more that you can explain to me what this all means, the better, right? Okay. And so I'm thinking that September at our annual meeting that might be an agenda item you know folks in the community can have an opportunity to have that ask those questions question and we'll actually also probably within that meeting with all of

111the information that Dr. Cot is going to share with us and then as a board what we agree upon what we're going to do is we'll have those individuals there as well too at that annual meeting to be able to answer some of those questions. We'll have make sure that we have a summary sheet or we'll call it an executive summary or a concept paper or whatever have you detailing and outlining everything kind of what's going on. We'll also use the information from beard. We'll use all of the information from whatever the organ whichever one of the ones that we're getting ready to use to be able to do that. So that way we have a nice little packet of for Q&As's for everybody within the community. I think the other thing too is and

112the things that we've already talked about as a board is is the more communication that we have with the community and being able to put it out there harder and more with the village to make sure that this information that we're going to be submitting and that we're going to be sharing is also going on the village website as well too and going out in that weekly brown deer newsletter and everything else like that. So again, this is going this is going to be an effort that is just not going to be in a silo because it doesn't work. you know, we we the the community has to approve it and has to agree upon it. And I just think everybody needs to understand is is that, you know, this referendum whenever we go to

113this or whatever, we're going to have to have it passed because if not, then only people that are going to be heard are going to be our students. All right? And the the bigger the the better the story, the more questions that we can answer, the more again, transparency is always going to be very important in what we do and why we do. Um it that that message has got to be out there. The thing in relationship to like Kevin and finances, you know, when he started talking about like we're one of the very few or whatever have you, what we've been able to been able to do is we've been really good stewards of the money, you know, and then when we did have a surplus, we defeze the money off to be able

114to pay long-term debt down. All right? So, we've been looking at the whole thing for the community. And I think those are also things that we also got to let everybody know. So like right now when we spent the 1 point whatever million or whatever in defement now we don't have to pay was it 2038 yeah we took off one year off yeah we took one year off of already period point blank or what and we've been doing that consistently now for the last several years and so I I think that that also is part of the message that we're going to have to put out to the community letting them know that hey we we've been doing it we just haven't been sitting on things we've been looking longterm all right that's the reason

115why we haven't come to you in the last 10 years, well, 2018 was the last one. So, well, um, eight years or whatever, have last eight years even asking about anything or whatever have you and stuff, but we knew we were going to end up potentially having to come to this point because we always we want a quality school district. We want to be able to put the the best product out there for our students for them to be able to learn and everything else like that. And everybody's got also got to understand that people move in districts because of the people move into communities because of the school district as well, too. So if you got a strong if you got a strong school district and and meeting all of the needs and being

116able to highlight all of the different things that we got, people want to live here. All right. And then you know that that's part of our tax base and that's the biggest thing right there. Yes, Miss Will. So in saying that like how are we telling the story? How are we going to bring the students to the table so student voice can be a part of this conversation? Because I feel like, you know, I know you have your superintendent degree, like is that one of the things that'll be on the agenda, right? And really just showcasing because I mean for, you know, piggyback on what you said, right? Folks want to know how the money is being spent and the best way to show that what is it going into is to have the kids

117present in that conversation. I feel like, right, for the kids to be able to give me, right, you know, video, right, is very brave, but I mean, I think it also speaks volumes. It's and I was a fantastic learning experience for that as well. Definitely. Yes. Part of the transparency and I'm I talk loud because it's hard for me to hear in this space and sometimes when you guys are talking I'm not they may be able to hear it on the the the videos there but I know I talk pretty loud but it would be nice for you guys to sometimes speak up a little bit more. But I think that when I'm thinking about being fiscally responsible, what's important to me when I'm thinking about the dollars separate from the kids to a certain

118extent, I want to know that ground deer people are sending in their reports on time, that reports are timely um for us to be able to access money because I've heard a lot of um instances where reports haven't been done and then the money doesn't come. So explaining to the community that we're not only being fiscally responsible with watching and overseeing, but part of that watching and overseeing includes turning in paperwork in a timely manner. Um monitoring and making sure that we know what monies are available to us and um the the relationships with the community members to be able to access other monies. Um, and then also showing where we've paid back money. I think, um, Kevin, you've done an excellent job with all of those things, having the right partners so that we

119can, um, um, save money. So, you've been a, like I said, you've been an excellent steward as far as that's concerned. Um, I do have a vote of confidence in in Quinton, but I just want to say thank you for all that you've done as far as concerned. But I think those are the things that are going to be really important for us to do. We're doing the reporting. All of the rest of that is is is is um icing on the cake, but the meat and potatoes in my opinion is showing people that we've been how we've been a good steward of their money. And I think that that's what equates to that transparency that um director Daniels Ashley was talking about. Now, that's just my thinking. All right. Okay. So, with that being

120said, any further questions or any other comments? Can I say no? Would someone like to make a motion to approve preliminary budget? Make a motion to approve the 2025 2026 preliminary preliminary bucket as presented. Thank you very much, Miss Ashley. Motion made. Do we have a second? Second. All right, Mr. Speaker. Motion has been made and seconded. Any further discussion? Say none. All in favor raise hand and or I. Any opposed? All right. Motion carries nly 720. All right. Let's go on to our item number I. Our approval or agreement with Fox Fox Point Bayside physical therapy services. Now with that that have been okay just because uh this is just uh this is a shared service agreement we do every year. We've done it for a very long time. Uh we have a physical

121therapist that we share with Bayside and it's about a 50-50 split but it's actually depends on the needs of the students in one district or the other. So um the strategy gets a little bit less but this is just entering the agreement so that um we can do this at Fox Point Bayside is the monetary agent. So they hire the individual pay the salary and we just get a semianual cost. So the amount we're build is based upon how many students we have, how many students, how many days a week she's here, how many minutes um and then we get that. So I think it's been about 5050 I would say, but this year it's actually a little lower. So I think she might only be here two days or two and a half days

122a week as opposed to three. I think she Okay. Because there wasn't an amount. So that's why Right. It just it bases on it based on uses. Yeah. So this is just uh you can follow me. Am I recognized? Yeah, go ahead. So So I was looking at the contract and when we get to number seven, this agreement shall take effect on July 1st, 2021. Is that correct? That probably when it first started, they didn't change it. Their board just approved this um already and they may have missed that date up. Okay. Uh because it does say June 2nd, 2025 on the first paragraph. Yeah, it would be well it be July. It would be July one. Um this year this year that was the only thing I thought I read over the years. Okay.

123Right. All right. So, would someone like to make a motion? I will make a motion to the 66 for physical therapy services 26. All right. Thank you very much, Miss Wells. Motion has been made. Do we have a second? Thank you very much, Mr. Harmar. All right. Uh any further discussion see all in favor raise hand and or I any oppose see that motion carries unanimously. All right next item. All right. Discussion and uh discussion about the C program. Uh Kevin. Yes. So um and potential approval. Um so the uh this memo is very similar. We had this discussion two weeks ago. Um the only thing that I had failed to mention I do apologize for that is uh um the fun part about talking to Quinton and working with him is that we can

124talk about stuff and then I realize I you know I forget things to have a slot partner um which you don't have but um always um but I did I did forget to mention last week or last time that um one of the strategies we have been um using in fund 50 to help with our um excessive fund balance is we are train we are um moving some utility costs from the kitchens into fund 50. So this year we are waiting um they're reviving the reports based on um some new equipment that we have obviously but I'm anticipating about $80,000 worth of um of electrum costs from fund 10. We'll move into fund 50 which again then frees up $80,000 in the operational budget for whatever else you want to do. So that would just

125be one thing and it's not that you can't do both for a while. Um, but obviously if you add if you take the $21,000, let's say $80,000, you know, you're talking about $100,000 a year. Now, you don't you don't have to do the um the utility fee because that's that's choice that we're doing. So, you can always do it, but you would have to cover those costs in, but it still saves us 8,000. It would save us about roughly 80,000, right? But but the other point is too is that, you know, you can do it for a couple years and hopefully if there's the referendum question that comes through, you have the funding that would offset that anyway potentially. So, um it's just I just want to make you aware of it that it is

126a piece that we didn't talk about last time. Again, um short term it's not it's not really an issue, but uh long term if without additional funding you have decide maybe to pair that back and not claim everything in the fund 50 as the balance continues to drop um or you have to come up with a different plan. So, I wanted to share that part, but everything else has remained the same. I just wanted to give everybody a couple weeks to um consider it. we have um so tonight you'd have to make a decision so that the for have to notify DPI um by this. All right. So I think this is probably a discussion. Anybody have any questions for Kevin? Uh before we get into this, I I guess my question is now Kevin

127are you just said about the potential us being able to use the money to be able towards some of our utility costs and something else like that or whatever and about $80,000, right? That's what we've been spending less. That's what we're anticipating this year now that all three kitchens are being needed and we have all of our current about $80,000 and then another $21,000 in revenue that we wouldn't get if we went with the CB, right? You would assume that the money will come out of fund. Okay, you'd look at that. So those two things being $100,000 drop in fund balance. Okay, so that's $100,000 drop in fund balance. Okay, that's number one. Number two, uh with this with the the C the students that actually already qualify there's, you know, whether or not we

128do it or not, those students that already qualify for free and reduced get it regardless whether we do C or not. Right. Right. Either through direct certification or if they do the application. Yes, they like 67%. Correct. Include. Yeah. Including the application piece. Yes. Right. It was like 67%. All right. So 67% of our students already qualify. All right. So then so only 33% of our students are the ones that are paying and that's the 21,000. All right. So those that actually really need it pretty much in our district are already getting it presumably. I mean obviously the the direct certification is automatic. The application piece does require people to share that information. Some may or may not. Okay. So what kind of money do we get for um you said the alocart though would

129be separate so it would not be included in any c money we would still be getting that money in what are we estimating or what are we getting for the the um what what's the revenue for that um I don't have that right off the top of my head um but I mean that is I mean there are food costs tied to that so I mean we're we are you There's obviously up charges for everything that we're selling, whether it's chips or whatever the case may be. Um, and it's not ins it's not an insignificant amount, but it's not I mean, you're talking about tens of thousands of dollars. It's not um it's not to the extent of what we get for reimbursement where you're talking about five six 700,000, right? So, we get reimbursement

130for the meal already, right? you do you either in either way you will be you get reimbured. So you get reimbursed um under the current model you get reimbursed for all three types of meals whether it's free, reduced or paid. Um under the C model it's one price for everything and you don't count reduced at all. So there's a chunk of that money that kind of disappears. Um and the the reimbursement rate is different. That's why they have you do that calculation and then you're looking at uh are you anticipating more students participating in in the program assuming it's free will you get if everybody has it free will will you you sell more basically and so then that's also you have to put that in your projection for the reimbursement of what you get

131and that's where again very conservative calculation what we did is I used the numbers for the last you know this whole school year um put in a 2% uh escalator in and the number of students do it. And then the spreadsheet calculates and I I put in what our sales are and what our um green and reduced are. And then um it calculates what the loss would be on a monthly basis. That's where it's $21,000. So one last thing I would like to add then is what has the trends been traditionally for each year? Have we let's say for instance last year was uh 62%. The year before that was 60%. Is it increasing and do you project it increasing more um just based on what's happening in the world? I think it's hard to

132predict what's happening. I mean I would say generally yes the trend is that we are serving more and more free and reduced students on an annual basis and it does continue to increase. of but I don't know if I can say I mean part of it depends on you know when housing opens up if we have market rate housing that probably won't attract families that would qualify for bring lunch so a number of students join us there those are going to be paid students so that's you know a different category um so I I don't know that I would feel comfortable telling you this is what it's going to be like in a few years um but I would say historically certainly it had it has slowly you know start has continued to creep up

133And obviously the economic situation, you know, when you're in times of high inflation, uh obviously people feel the impact more and probably qualify at a different different rate than what they may have. Um and that's the other part too government at any point in time can change qualifying. All right. So Ronda, Miss Fington was next. So I've been around several schools. I've been around schools that serve only the free lunch and they are not allowed to serve any other extra and additional items. So if this is the same program, how come some of those schools are not allowed to serve some of those additional items that you would pay extra for? Because everybody's free. So they are not allowed to sell chips and juice and pizza because they're getting the free lunch. This is what

134I was told by by people. So if you go to some of the schools, they only have free lunch. They don't have anything extra that you can purchase. So I just want to be sure that our if we were to do something like this that that wouldn't be something in our future where they say, "Oh, well, if all of your students qualify for free and reduced lunch, how are you selling over and beyond because they're supposed to be low income?" Do you know what I'm saying? So I wouldn't want to lose the quality and the options that our students have. And so with a program like this, are we absolutely sure that it's not in the future of a program like this? I don't think you ever know for sure. But can I can I

135call on you? As I was saying, Robert Clinton is is in Kad. Kad has some schools that participate. Yeah, we do. All of our district is C. Um we still do have all cart. They can buy things separate their own money. doesn't count towards the pre-launch, but it's, you know, an extra there's no restriction on that as far as I know. At least I wasn't wearing one either, but um I'm not sure. I don't know. I I don't know what the qualifications are. Um if it's because our percentage is lower, maybe I don't know. Uh because we're still not, you know, there are automatic thresholds which I think MPS qualifies for. Um we're not at that point. and flight. And I think probably like with NPS or with everybody else, those schools probably aren't even

136offering those other options anyway and stuff because everything is already free. So they're not even putting that out there for them to be able to even do the chips and the sodas and all the rest of those different things or whatever because everything is already free. And so for them, it would be an extra cost them to even bring the stuff in to be able to do it. So I just think they're probably streamlining. It's free like I've said before, but these are those bigger school districts and stuff like that. They're probably not even they're not even doing it because it would be a headache for them and it would be a cost and then also it' be an accounting nightmare for them as well too trying to keep up with what was being sold

137or whatever because you still got reporting. Yeah. Still got to get reporting. All right. And so I think potentially hopefully I think for them it would also be one of those auditing things too for each one of them if they were to continue to do that. So remember it was universal free breakfast and lunch and so it was just that federal program. There was no other competing anything. In fact, that's part of it where you can't have competing food because of that universe. They got to eat what's there. This is not that. Oh, okay. No, I'm I'm I'm asking make sure that this is not that same because I think that's that's when you hit that threshold where it's it's automatic universal. It's basically demanded. I think that you do it that way. Whereas we're

138still we're still up under the ring. We're still up under it. We're still up under that threat. Yeah, we're under the threshold. So there isn't an issue with offering. Now someday that could may potentially happen where you hit that threshold of apply that but that would happen regardless of whether or not we were in it now. You know that if if that's the case if you hit that threshold not charged for lunches up until that point and students with this free lunch could get anything except for an extra juice or an extra soda. Yeah. all of our all of our stations um like especially at the high school where you have um you know multiple options whether it's a salad whether it's a you know burger or chicken sandwich whether it's the made to order

139sandwich or the the restaurant rotation all of those count as reimburseable items so they're all considered um allowable lunches there's no there's no there's no single part of that that you say well you can't we wouldn't use that all of that counts as as lunch and right now our students have access to all of those things regardless of their status so if they they're free or reduced. They can go to any of those stations and just like and this would allow just all students to be able to do it. Oh well, all students would be Yeah, it wouldn't be a I mean there's only one set price. It would just be that students wouldn't nobody would be charged for breakfast or lunch other than all. So we wouldn't get any other revenue part. Right. Right.

140Um wait, Miss Ashley, were you next? I just have um just an observation with everything that's going on with federal programs, right? Especially food programs and nutrition programs. Is this something that we really want to jump into kind of knowing everything that is happening the uncertainty of a lot of federal kinds of programs? I'm just going to throw that out there because that is the first thing um that I became concerned with um was jumping into something and then having the rug pull under us in terms of that. Um the other piece to this I just feel like this is a rush. Um right, we just got this. I've been trying to look at the information wondering if it's something that if we don't do it, is it going to break us? I mean, is

141it something that is going to hurt this district? Can we put it off? Allow the following year to see. Yeah. I And see if the referendum part happens. Yeah. And and the whole Right. And then right now too on top of it from what Kevin just reported out, we lose $100,000 that we really probably going to need. And this program isn't going anywhere right now. We're really trying to figure out from a financial standpoint, we're going to end up trying to find every every nickel that we potentially really need right now to be able to do that. And then by next year, I hope well again like Miss Ashley said, federal programs, who knows? It may be here today, it's gone tomorrow. But for us and when we're getting ready to do turnaround and we're

142starting to talk about referendum and being able to ask the community for money and everything else like that and we're giving up $100,000. kind of kind of hard to sit there and potentially look at people in the face and be like, "Well, well, I I just want to clarify though, can I I I just so we're using I don't want to make sure we're so you're not you're not losing the $100,000. I mean, the the reality is that we have because of the pandemic, we have an significant amount of money that's been available and it's tied to food service. And when you have brand new kitchens, which we now have three brand new kitchens, you're limited in what you can do to spend that down. So, um, one of the things that we tried to

143be creative and think about, and again going to the fiscal responsibility piece, is that we have the ability to calculate and pull that money out of our operating budgets and pull utilities out that DPI approves. And that's a way to use that money um, without having to buy other things that we, you know, we don't necessarily need because and keep it in fun. And then Font 10en opens up and now your utility bill can drop and the money can be used. not we're not losing money but it is it's a creative way of opening up resources for something else and and that could be limited not necessarily immediately I mean you may get four years out of doing both things and then you know after that initial four years then you might have to look

144at something different um for the utility piece but I'm just saying that long term it you'd have to probably give that up at some point because you your fund balance wouldn't sustain that long just for clarification wait hold on wait does somebody else have a question first before I ask my clarification question. Yeah, I have a question. Just a quick question. So, this is something that we, you know, it it does a little bit feel rushed. Um, is there a way as a district that we can um find those families that may need support who, you know, would say, "Yes, I would like to have free lunch." Is there a way we can find ways to help families like fill out the free and reduced lunch application to catch those families that might be on

145the cusp as opposed to rushing into a all district program. Maybe we work with families because you know I think it is a lot of families don't well I don't need support when really maybe they do but they don't want people to know. So, is there maybe a a way that we can find those families and help those families more confidentially than, you know, hey, you need support? Yeah. Yeah. They're doing a whole district thing. Yeah. Especially when we're saying that we're crazy. But there are there are number of people who aren't paying their lunch fees and we want to be able to go and and retrieve that money from them. So, there are people who aren't paying those fees, you know, for lunch because clearly they can't afford it, but the figures say that

146they're not able to um if they don't qualify. I would like to know those numbers. What What people what percentage of people if out of that 33% what percentage of people are struggling to pay? Well, but like you say, I still feel like we're rushed. I I still feel like we're rushed and I just I would like to know out of that 33% what percentage of those people are struggling to pay those bills in the government is saying that they should be able to have balances right that have balances whatever Miss Robinson hold on Miss Fington hold on Miss Robinson floor next and then you can go back. So there it may not be that the figure doesn't say they don't qualify. Like Shir said, they may not have even applied. Um but then also

147you may have some folks with some balances just cuz they pay Johnny ate five bags of hot Cheetos today and he only had money for one. So, I mean, there's different scenarios that could contribute to that balance being there or to people not getting support. Um, and they do need it and they may not know that they qualify for it. I think it could be helpful to if you have folks who tend to have balances on a regular basis to approach them and ask if there are additional services they may need or if some things could be offered to them. Um but there could be different things that contributes to that. Well, they just ain't paying the bill. Yeah. Well, we didn't I mean in all honesty when we switch I mean when we switched

148back to paid after the pandemic and you'd have people even in the second year of being paid they would say well you have this balance I didn't know it wasn't free anymore right we tr we did we I think I was sitting here and I was telling you like we're going to have to go back to paid and we have to go back to paid and we try to say it um but I I certainly think there's an opportunity for um communication and working with our social workers and you know taking a closer look at at you know registar the registation process you know gets updated every year and just making sure get that information out there so people understand this is an opportunity for you to um if need if you need assistance you

149need assistance filling out the form you know provide that additional help if needed okay all right Miss Welch and then okay Miss Welch yeah know I I would be in favor of it the money is there to cover it you know again it's a unique opportunity right in terms of being able to use that money when it would be otherwise a little difficult, right? In terms of figuring out how to spend it and in terms of like we may never know that, but I mean reality is this, right? We do live in uncertain times financial for folks right now. And so that's not to say that somebody who didn't qualify this school year doesn't qualify next school year because of changes in families incomes. And additionally, like when you talk about stigma like this, I

150think when it's a blanket offering, then that takes the stigma off of the whole application process. And so for me, the money is there. Like I don't see the loss in this at all. All right. Anybody else or anything else? Or again, like I know some people have talked about this thing seems a little bit rushed or whatever. Is this one of those things that we sit there and we figure out all of these other questions, all the rest of these other numbers or whatever and this is something that we potentially pop up and we apply for for next year and being able to do that. Um then that way we can turn around and we can talk to everybody figure out, you know, some of these other different things or whatever. And as well

151as being able to be able to keep that that that money to be able under that fund 10 to be able to use that that $80,000 that we would have spent having to do that and take that money to be able to talk about potentially some staffing or some other things that we've got to get that we've got to do potentially or whatever. and and people and this is the other piece of this to remember is is this individuals that really that individuals like you said we had like 60 some odd percent or whatever have you those individuals are are already getting it anyway all right and I don't think that there is I don't know I don't again now correct me if I'm wrong but I don't think that people go up to the

152lunch line and be like oh I'm free and reduced or whatever I just think the kids just go up they got the the thing or whatever have you to be able to do it and the people that need that the people that need the help they're getting it or whatever And you know that's Dr. Vito I you know as a parent I always if I came up short on my bill I got to know they tell you right away you are short this amount of money you are you get a call I'm saying the kids though they don't it doesn't happen at the school. No I'm talking about parents now I'm going back to the parent thing. I just kind of feel like in any situation even if it's me I'm never leaving the money

153on the table. I'm not I'm going to use whatever money is available to me at whatever given time and that's my being fiscally responsible for my household. I would think as a district we would be just as fiscally responsible if there is money on the table that we can get whether it's for one year for 6 months for four months for three months. My personal opinion is the money is on the table. We can't predict. We don't have a a a a a ball or whatever you call what do you call those balls? Crystal. We don't have a crystal ball. Whatever way people vote, fine. But I feel like there's money on the table. If there's an opportunity for us to be able to support the students in one way, just one way and the

154money is coming to us, I believe that we should um seize the opportunity and then for lack of another term and work on whatever happens next year for what we need to have next year because next year we may have 75 100% or whatever of the kids that are get that need free lunch and they would get it anywhere. But this year they don't. Okay. I would like Oh, wait, wait, wait. First, Miss first, Miss Robinson, and then Miss Bington. So, I would like to know how if families are taking advantage of the free lunch during the summer and how that's been communicated to the community because I know I have seen it on social media. Um, and if we were to go with this program, I think that it's very important that whether we

155go with it or not, that we let people know the significance of it and that it's there and so that people can take advantage of it. Um, that's going to make a really big difference. And even I know one of the concerns was if we allow this program then people won't submit reporting maybe for the district to be able to qualify. That's also something that's handled through communication. You know this is a program that we have. you still need to complete this documentation in order for us to continue to uh be approved for this program. Whatever the decision is, whatever needs to happen to go along with it, we just have to be clear in that communication that we're putting out and putting it out in multiple ways so that folks truly are aware of

156whatever it is. And our families have been really good about that. Like if I you think about ECF and how um like our rate reimbursement is dependent upon our our free and reduced lunch and so on. And we we do communicate that in our registration process. You're exactly right. We just say that this number is it's important for everybody to apply if they you know to you know to complete those applications. You're exactly right. And had a comment too. I'm sorry there's one on the board. I just want to make sure you know that. So what there's a comment from about this week's question just that's just how we knew about it weeks ago. So all right um okay were you finished with were you finished with yours? Okay. Yeah. I was going to say

157uh two things. One I'm going go back to the data nur 33%. I'd like to know how many of those 33% of those families have balances, have not paid, have struggled because is it really a need for those 33% of students? I mean, yes, it's always great. Yeah, you get free peanut butter and jelly. Yeah, some of us will go for it, but most of us be like, "Yeah, no, let's go to Culver's." So I would like to know what is the data and then if we're offering free lunch to every student every student that qualifies for free lunch then qualifies for free athletics and free free is that then that's why they would we would have I mean you you you would have to have them fill out you know you that's that's the

158that's the one caveat is that you you'd want to make sure that they felt they qualified. We would need some other documentation otherwise you would be eliminating all fees. Now you're talking about a revenue hole that's much larger. Um, so you'd still have to have people fill out a form or they'd be qualified through direct certification to qualify for all the other green reduced pieces that we would otherwise apply. Otherwise, you are talking about like eliminating any fee whatsoever, which that is a much different conversation. And the last part of my question is if we don't go through with it this year, is it a year where people we make sure those families like a year of catching all those families and kind of seeing where we are? Kind of more of an evaluation before

159we just like I don't know. It feels a little bit rushed to me. And yes, we we've heard about this for the last couple months, but No, we just heard about this like la we just heard about this last meeting. Last meeting, right? So this was months ago for me. It was a monthgo. So yeah, a month ago. So it still it still feels kind of rushed for, you know, like I I would like to make a decision based on Oh, I guess the question I have I don't know how we would know like because that's that's always a challenge. How do you know what's the need? I mean, I can certainly tell you the families that qualify that don't qualify for free and reduced lunch, how many that balances, but I don't know that

160we would know why that's the case because again, it's um some of it is um some of it may be that they're on the cusp and they, you know, they don't do it. And again, we don't um the challenge is and that's been the board policy, which I I don't disagree with, is that we don't do the, you know, the cheese sandwich or the peanut butter sandwich. We don't we don't anybody. They get regular mushrooms like everybody else. they get charged it and it just builds. You know, we don't turn people away for that. Whereas the alle cart stuff, we can and we do. So, if you have a certain balance and we don't uh, you know, you can't purchase allocart for a certain negative balance, which is a little bit easier to even if

161we had an idea of how many in those families have a balance. Well, that I can do. I just don't know like I don't know how it doesn't like it doesn't matter why they have a balance, but they're they have a balance. They have yet to pay even despite getting a robocall. I know. I know about it, too. I had a kid here too and that's when we had tire or whatever and and if I owed if there was my balance was down to $3.50, I was getting like seven phone calls or whatever and stuff like that and everything else like that. Also want to be able to put this out there is this as a board for the last you since pandemic, you know, we always have always looked out for our family. So

162when the pandemic hit and everything else like that, what did we do? We turned around, we made all athletic stuff free. We made everything else free. We do everything that we possibly can do for our families and stuff when we have those opportunities. Um, but also the other part of that, the caveat to that is is that, you know, we're getting ready to go into another realm when we start to talk about referendum. We started to talk about again and and this is kind of a weird thing to say, but we also started to talk about perceptions and all the rest of those and stigmas and all the rest of those different things and stuff about being a a district that's a free and reduced lunch district. All right. When you looked when you turned

163around and you looked at this list or whatever have you, what Northshore schools districts did you see there? I have Well, that that's not Northshore. though that's that that's has nothing to do with they're they're they're they're far away from us or whatever have you and then when you start to talk about the other thing too that we've always talked about is is Brown deer we kind of have a bit of an image problem sometimes when people think about Brown Deer or whatever so then you turn around and you look at this list now our district is a free and reduced lunch district what what do you think some of the perceptions are going to be especially for people and like again 70% of the people that live around here do not have kids that

164go to the district. So, what exactly is going to be the perception of all those individuals? Now, we're doing we're a free and reduced lunch uh district number one. And now you're going to turn around when we get ready to do the referendum. You're going to turn around. You're going to do that. Then you're going to turn around, you're going to ask me for some more money. Okay. So, what is the percentage for these other districts in Northshore? Do they have 67% of their uh populations getting free and reduced lunch now? And is their numbers increasing? Well, I I couldn't tell you that or whatever, but everybody But again, I think the thing would be is is everybody that that qualifies and that needs it has an option to be able to have it. It's

165already there. Where are you getting 67? I didn't say 67. I don't know where they came from. 67 when you include the applications the in the memo for C qualification, they just look at direct certified. So that's the number that's automatic from the state. So So that's the number that is is determines whether or not you can be C or not. It doesn't have anything to do with applications, but when you include applications, if you go look on wise data, you know, and you look at what our pre-roduced numbers are, we we are in the 60s. Um, right. You told us that last time. It fluctuates a little bit, but it's not in it's not in the documentation we got though. Right. Yeah. It's not a part of the qualification process. So, it doesn't necessarily

166it's not a part of that calculation. That's I focusing on the direct certification because that's what that's what is part of determination fact. Right. All right. Well, I'm just going to let I'm I'm done. Okay. So, with any other discussion relationship this because I think we a lot of people are saying they're feeling a little bit rushed and everything else like that. Is this also do we have also have the option to be able to do this next year? Unless something were to change. I mean I current I mean I would assume that we will we will follow this. I mean we're not going to drop. We should we should still qualify unless the parameters of the program change or it's eliminated, but I would assume that we would also qualify. All right. Um I

167guess my next thing in I'm sorry, we got something you want to send. My other question is where was the $80,000 number that you overflowed? Where where did that I added into the memo uh this week's version of the memo because toward the the last point because that was the utility cost that we are transferring from fund 10 into fund 50. So that was that's going to make the fund balance go down faster than just the 20,000 we were talking about at last. I had forgotten that part of it that that's part of our strategy. So I at least wanted to you don't have to do it but I just wanted to share with you that was what we've been kind of planning on to help uh eliminate some of the costs in front. Okay.

168So that's what so that so that money so that 100,000 that we were talking about even though the money may come back in a different form we won't be able to utilize it under fund 10 and be able to use the $100,000 under fund 10 to be able to do staffing and this and that and some of those other things. Is that correct Kevin? Well the money isn't in fund 10. So this is we're we're just saying right now it's because by moving it and pulling it out of fund 150 which is otherwise you you really can only use fun for serve food but you can use it for utilities. So we can pay part of our utility bills and that would be money that would come out of fund 10 if we weren't able

169to pull it out of hence that's where the again tomato tomatoes kept talking about like a h 100,000 or whatever have you it would just be it would we wouldn't be able to use it we wouldn't be able to have it you'd have those costs would come out of fund 10 you'd have you have so that' be $100,000 less than fund 10 that we'd have available fund 80 to be able to utilize yeah so I understand that I just didn't realize that the 80 that you were mentioning was the utility stuff. Yeah. Okay. So, you have a question from a member of the community. Maybe uh uh we can't do that. No. All right. So, with that being said, um do we want to do this vote as a as a vote? Do we something

170that we want to table and look up for next year? What do you what exactly is it that the board would like to be able to do in relationship to this? to approve it. Motion. Well, well, this it's discussion. It's discussion and approval. So, all right. So, I think we've Okay. All right. You can make a motion and if it don't pass, it just don't pass. All right. So if you want to make a um somebody want to make a motion. I would like to motion to approve entering the community eligibility provision C for food services for the school year. All right. Those in favor would I? I wait. I'm sorry. Oh, wait. I need a second. I'm sorry. I'm going to second. All right. All right. All in favor with I. I. How many?

171Is that two or three? Jesus. All right. Those um don't those that don't. I All right. Um Mr. Robinson, what was your vote? I'm torn. We got them all. Yes, I missed one of the four. Bele, Almar, Fington, Ashley. Thank you. It's I mean it's Yeah, but again, I'd like to be able to make sure that unless you want to abstain for making No, that that's not four. That's four is for approve. Four is no, which was is Beetle, Almar, Fington, and Ashley. Uh, yes. So far, Welch and Min and Robinson is you can you can abstain. You can. Yeah. Okay. All right. So motion goes 42 one 241. I'm so sorry. Um so no motion does not pass. All right, let's go on to our next item which is one thing that you may

172want to put on the calendar if you do want to have this conversation. I and I do apologize with my departure. I wanted to make sure we had a chance to talk about this that possible. Um, but if you uh if you want to make put a note on the calendar to think about talking about it earlier next year and Right. And then just so you have the time to investigate. You got that? Okay. All right. And then plus also those other questions and stuff that were there or whatever in relationship to that need or whatever. Maybe we've got a a questionnaire or something that goes out to the families or whatever. Okay. All right. I have a question. So what are we questioning now? What's the question about on on 5J? Helmar read that

173she's motioning, but she still has to vote. She can make the mo. She can make a motion on anything. The person has to vote. Yeah. All right. Yes. Okay. All right. So, let's go on to item J. I mean item K, approval of the Southeastern Wisconsin Schools Alliance, SWSA, your your friend, uh, Miss Bacon. But anyway, we'll do that report later on. Okay, Dr. Cotton. So, tonight the administration is seeking your approval for the payment of the annual bill of the Southeastern Wisconsin School Alliance, SWSA, in the 3700 for the 2526 school year. All right. So questions in relationship to SWSA and us being able to do the uh uh being able to pay for that. I think u Miss Megan, don't you think that this is something that we need to be part of?

174Well, we we talked about that last week and we were going to approve that additional money because we're part of a partnership to make sure that we continue to get the u the support. Thank you so much, Miss M. I appreciate that clarification revenue. All right. So, uh, would someone like to make a motion? I would like to make a motion to approve the South Eastern Wisconsin Schools Alliance SWSA annual DS for the 2526 school year. Thank you very much, Miss Ferington. Motion has been made. Do we have a second? Second. All right. Thank you very much, Miss Bacon. Motion made and seconded. All uh any discussion? All in favor will raise hand and or I. Any opposed? Hearing zena. Motion carries. Seven to zero. So good, Miss Bacon. All right. Okay. Got that. All

175right. So, let's go on to uh item L, our facilities and ground report. Mr. Russ, evening board. Um I will uh just uh give you a quick update. We are in the mix of uh summertime cleaning. We're getting everything cleaned out. Floors are starting to get waxed. Uh furniture is starting to get polished, lights starting to get replaced. Uh we're in the mix of it in both in all three buildings. Um so we're we're doing we're doing really well right now. Uh pools being emptied, scrubbed, everything else getting that ready for the next season. So we're we're we're really going at it right now. We have a few noticed doing a lot of tree trimming and got a little bit of a shout out to the grounds guys. Uh they've been making this place really

176great. David J. Frank has been making that place beautiful with flower setup. We're looking real good. I can I can I can looking really good. So just going to give a report done the next stage of Okay. Uh I guess my uh question Matt is is this. So over the course of the summer uh we've got all of these different projects and everything else that are kind of going on more beautifification type things or whatever have you. Um, have we already started to look at the staffing thing and everything when we get ready to come back in uh session in in the fall? Are we already kind of pretty much set from facility standpoint and we've got all the contractual pieces putting together and everything else like that, the staffing and everything that we need

177for facilities? Well, we have an open position right now. Um they also have some some temporary people from a temp agency that I could be looking at um hiring well summer is really kind of the the judgment of how how well they want to continue after the summer. All right. Uh any any questions for for Matt from a facility standpoint? I said before we look we look we look good. I mean, that that's one thing that I've always prided ourselves on for Brown Deer or whatever have you. When you think about, even though we're a small campus and we've got uh three schools on it or whatever have you, if you look at this footprint or whatever have you, it's gorgeous. It is. It is absolutely gorgeous. So, all right. And we get compliments all

178the time. I got friends that come over or whatever have you be like, "Man, y'all stuff look good." So, yeah. So pass off to the uh facility and they're all of our vendors that kind of help us be able to maintain and keep this together. All right, any other any other questions for Matt? None. All right, let's go on to our next item, which is the approval of the custodian comprehensive process manual. Now, would that be Matt? Yes, this would be me. Okay. Um uh good evening, Gordon. Um I uh over the past uh I'd say I've been working on this for better part of a year now. um tried to get uh together a manual to be able to give to our custodians to give all of our custodians just the basis that we

179need to be a great staff. Um giving them a basis to say if we give a new member of our team, they have a process manual just what is the expectations our of our beautiful facilities, what can we do about cleaning the floors, how we clean the tables, how we take care of the rest of our facilities. And so what this is, this will be a kind of like a living a living document. So as we find better and newer ways of doing things, I can actually put this into the manual and give it to our guys say, "Hey, this is an updated fashion of how to do this." This also precides with our handbook as well. So that way they they really have I'm trying to give them everything that I possibly can to

180best people for our business. And so, um, all I'm looking for for you guys is to, um, approve, um, us having this in the district. This the No, this is for the just the custodial process. Right. See, only thing, Matt, is is this. It It's not here and it's not in our in our It's not in our packing and it's and it's not um on board docs. Yes. Are you asking for approval? So is it approved or what is this or it is um it is um I'm asking for you guys to adopt it so that I can start handing it to my but adopt what we don't see. I I did I did on my um on my executive dism did have it as a um it was let's see but it's not popping

181up uh it's not it's not coming up on our board docs and it's not in the packet. Executives and that's why I didn't see it. That's why I was like, "Well, maybe he's going to give us something when we get there." Yeah, because I was looking for it and I was like right here. Never got all the way down to the link. So, you did you did a for the link as a part of the agenda. [Music] Okay. So, that would be that would be my Oh, here it is. Right. Okay. Well, again, we see this part right here, but again, it's not it didn't pop up in board docs or whatever. Okay. So, because we don't have we don't even have the executive summary isn't popping up in board doc. I don't see it

182in mine. Did you see it in yours? Yeah, the executive summary is there but the link is on the link. Okay. All right. So, something can we um now Matt, is this something that needs to happen like right now or can we table this? Can we get it so everybody gets an opportunity to read it? Absolutely. Okay. So, with that, can we get somebody to make a most potentially just to table this right now? Go ahead. So, I love standard operating procedures. It makes life easy because people know what to do, when to do, how to do it. Um, so once they have this plan, so say the plan was to come in here and, you know, get this room together. What's the how do you how do they do they check it off? Do

183you check it off? We do have we we started implementing check off lists and stuff like that. Again, that's part of the document of doing all this is that you know as as things change and as rooms develop and as we develop as bigger districts, we can actually add and adapt say, you know, as you clean the bathroom, you got to use the check off. Here's where it's check. Then they are and are they gonna sign at the beginning that yep I have my check off yep I understand correct perfect this is great actually I would love to see it okay so point of clarification in relationship to this all of the the hyperlinks for it are actually under the facilities and grounds report not in the approval of the custodial comprehensive process manual. So

184what happened was was that technically should have gone here with the approval of comp the custodial part but you got it in the facility grounds report. Okay. And so the hyperlink actually technically should have went there because when I when I opened up mine I looked for it I didn't see anything and then when I looked at the executive summary I wasn't when I went down to I didn't even look at the hyperlink piece or whatever had because I was basically looking at the executive summary. So that was just probably one of those glitches that ended up happening when you got put everything together. Identify. So with that being said, are there any other questions for Matt in relationship to this? Because otherwise we probably need just be able to table this until the next

185board meeting. So whoever will make the motion just make the motion to tape. Okay. Dr. Beto, I'd like to make a motion to uh table the custodian comprehensive process manual um that presented to all right wasn't presented for approval. All right. So thank you very much, Miss Min. Um motion has been made to table. Do we have a second? Second. All right. Thank you, Miss M. Hallmar. Motion made and seconded. Any further discussion? Senator. All in favor will raise hand and or I. I. Any opposed? Six. All right. Motion carries six to zero. All right. Let's go on to our next item of same. So, sorry. Same issue. same issue that you it's not it was a hyperlink that yeah got to the wrong okay so is that another one we're gonna have to do

186the same thing all right so again with so much since we don't have this we're going to need to table in uh yeah a motion to table this to our next meeting all right motion to table the 25 to 27 commercial cleaning facility all right motion has been made do we have a second Second. All right. Thank you, Mr. Fairton. Motion made and seconded. Any other discussion? Oh, Miss Ashley, what we're doing is tableabling uh right now we're tableing M uh because the hyperlink was part of the executive summary and not uh with the uh contract, right? M. Yep. All right. So, motion has been made and seconded. And so, all in favor raise hand or I again. Okay. So, u Miss Robinson made the motion. Miss Fington second. Is this the This is N

1875N. 5N. All right. So 5 M 5 M was tabled. Okay. And Miss Min made the motion. Miss Hallmark seconded and it went six to zero to be tabled. Uhhuh. Be tabled 6. Yeah. Got it. And then 5N is uh Robinson then Fington second to be able to table in. All right. All right. Zero again. No. No. No. We've been ready to vote right now cuz Miss Ashley came in while I was letting her know. All right, so all in favor raise hand and or I any opposed and I said the motion carries 720. All right, let's go on to our next item which is safety update. Good evening board. Um this is just anformational thing. Um voting nothing. Um, I just wanted to let you guys know that um the facilities and grounds department

188um has been working with all of the building leads um again to get um the emergency operations plans, the ops um set together. Um we're um getting all the uh safety protocols. Uh starting to um get those more developed and track to uh be able to uh give the trainings the necessary training that are necessary for teachers to for when they come in August. So we're starting to do that. We're going to be ramping up uh meetings come July to get all that taken care of and I'll have more for you guys July. So, it's just more guys. We're still still looking at doing all the trainings. We're still continuing to develop Oh, I got a question for you, Matt. I know that um I I know during the during the summertime we do a

189lot of things with with AAOU and everything else like that um using our utilizing our facilities and stuff like that. Uh what are we looking at in relationship to like security uh for that and you know are we also charging them for the extra cleanup and everything else like that? Yeah, mo most of the the people that do use our facilities during during school year students. Um we do have people but most of them are on outdoors right now. Um there's a couple camps that do utilize like a couple of the basketball camps that are outside organizations. They do get charged for um use of our areas. So yeah. And that includes security. Yes, that's includes security. Okay. All right. Perfect. All right. Any other questions? All right. Thank you very much, Matt. All right.

190Let's go on to our next item, which is um P. Yep. Approval of the interactive flat planners. All right, Miss Turner. Hi. I imagine that would be you. That is me. So, Special Clem has distanced himself from everything. He sectioned the building one foot out. No. of so I came to you this spring last year um to well in 2023 I think it was um to to purchase flat panels for uh Browser Elementary and Middle High School. So um the math department and so on. So, uh, we are, um, because of the way that we structured the lease, I hope I explained that in the executive summary, um, and the use of ECF dollars and device, not having to purchase those things, we've been trying to, uh, make some advances in our class or maybe

191purchases and so on. So, knowing that we were taking advantage of other fun dollar to provide devices. So this is um what I did and I normally we wouldn't do it at this time of year. Um but um we've kind of we were we were holding out just in case. So um the board decided to move a different direction. So what we'd like to do is use those excess funds that we hadn't spent. And then um we would be purchasing new line panels for uh first, second, and third grade. So we'd be doing three grade levels. Uh we've done kindergarten and 4K at the elementary school. Um the way that um we would like to proceed is um depending on what uh the big guys behind me um give me um in budget based on

192my request I'd like to finish out fourth and fifth grade um this next year but we probably wouldn't do that this summer. So um but it is uh we just be purchasing outright. No leasing or anything like that. These would be 85 inch panels um but not mounted. So there's no electrical costs. We're um I've decided we will never mount anything again. We are going to uh put them on carts and that way they're bullet mobile again after surveying the staff. We did that at the end of the 23 24 school year. Um teachers don't want to give up their whiteboards. So um so having a cart makes it a little bit more mobile. It allows those spaces to be a little more flexible. So um so protecting those wishes, that's what we're going to

193do. So, um, if you would vote to approve, we'll do that. We'll take possession of the item to July and, um, I will make sure that I receive the invoice promptly so that we can fiscal years and have an uh, so all right, questions for M. Turn. All right. All right. Would someone like to make a motion? Motion to approve the purchase of 17 86 in newline flat panels for classrooms for the 2025 2026 school year at the cost not to exceed $53,615 utilizing the remaining funds and the 2425 budget. All right. Motion has been made. Do you have a second? Second. Mr. M. Motion made and seconded. Any further discussion? Uh I guess my question then is going to be Miss Turner and stuff is is okay. We're focusing right now on the elementary

194school. Yeah. I forgot to say we've got two panels there because I was like 17. That's right. I'm like I'm getting ready to be business ed. So um so Rob Green and Tony Buford had um they have OG setups. So if you remember back in uh 2009 when we redid those science labs, you know, little theater and the Mac. So their classroom setups are set up that way. And um and if you go and see Robin, he's he's great. He's got like projector like two TVs and like an it, you know, remember he's always full. Yes, he loves he has a mini beach bar and he does not complain about it, but it is um you know with even with so the a projector is it's 100 in diagonally. A new line flat panel is

19586 in diagonally, but it's so crisp and clear those are going to be great. So yeah, so that would be it. And then we would look to them their dad probably determine um a lot of high school teachers don't want to touch they don't need you know that's what so we probably look to purchase other TVs for them which is way less expensive right okay all right with that being said uh motion has been made and seconded all in favor will raise hand and or I any oppose see motion carries unanimously all right Miss Turner thank you thank you all All right. So, now let's go on to our next item, our board reports. Nice and brief. All right. Let's go on to item A, our S SWSA legislative update. Okay. Just going to make

196this real sweet short. There was no meeting for this month. Um, however, did get some correspondence that just basically said they're really pushing to make sure that um we're going to be pushed out the at least what we expect to get from um the state for funding. Um the next meeting which will probably be a little bit more um clear on what was supposed to come down from Ivers will be on July 15th. So um I think there will be an executive uh board meeting on the 22nd of July. So sometime between um July 15th and 22nd we'll know more. There is no meeting in um August for right here. Generally in the summertime they kind of Yeah. the executive board. You're on that executive board, correct? Or who? No. Oh, we don't have anyone

197on the Not not on the E board. Okay. So, the executive board will meet on August 12th, but there will not be a meeting in Thank you very much, Miss Bacon. All right. Uh let's go to our WASBY update. So, uh just uh a couple of budgetary things and a learning opportunity. So joint finance committee approved their proposed budget for K12 with a minimal increase to spend. I think you kind of talked about this a little bit from 35 to 37%. No increases in general aid. So meaning $325 from property taxes, no increase in for pupil aid and minimal increases in mental health and transportation. So, wise being in collaboration with other educational leaders released a joint statement in response to the budget. And so, that um statement went out on the 13th of this

198month. Um and then there is a learning opportunity, a summer learning symposium July 11th through the 12th. That's Stephen's point, you know. And so, um here the 11th through the 12th of the next month, right? You should actually gotten that in the mail. Actually, I got mine uh today. Um so, you should actually be getting that Wiseby update thing in the in the mail. Thank you. Um and just a couple legal reminders about um how boards are supposed to function in close session. Um not in your email to communicate preferences, uh the proper steps to convene in close session, stay within confines of the closed session exemption, and um those are the measures for that. And then just finally um that convention proposals for the January conference were due on last Friday and so we

199submitted rights. Sorry. Do we submit a proposal for the WASBY for January? Yes. Yes, we do. We have We definitely have one two. We definitely have two. Yes. They did say that they were looking for Milwaukee. I'm going to say area. Yeah. Voice and so yes. So what were the proposals? We have one from the elementary and the west turner also technology. Um it was our star student. So it was our library program. So, um, Miss Taylor working with, um, kind of the, uh, the self-contained special ed classrooms to make sure that they're they're served, um, and building out their collection and just improving their reading rates and, um, and, um, their their reading scores. It's awesome. It's good stuff. And actually, with the um, I incorrectly gave it only to the elementary. he's the

200one that submitted it, but it would be all three of our building leaders that would be providing um information in regards to from action to implementation in regards to the strategic plan and the use of PLC's. So, if accepted, that's what all three of them would be able to present. And did our any of our bands apply? That that's a little bit later, but they all know about the band as well as the art competition. they all have that information of their submissions later. Okay. Yeah, that would be great if we ra our our band or our thing to be able to be uh featured in relationship to that and stuff because I know as long as I've been going to wise we we've actually never presented I think we well we'll take that back.

201I think um Dr. Ker presented something once upon a time but that was an event that was at least seven eight years ago. So but otherwise I don't think we've ever presented anything else since then and stuff. So good job Dr. kind of making sure that that uh we talked about that and you turn and you follow through. So, good job. All right. Was that everything? All right. Let's go on to our head foundation report. We have not met and I think I reported on. Okay. And parks and w Okay. So, parks and w supposed to be a meeting on June 3rd. Uh we went for the meeting and there was no meeting and it was it was told that the next meeting wasn't going to be until August October. I'm so sorry. So the

202next meeting isn't until October. Uh but we didn't get we didn't we we didn't get that information and so I'm actually uh emailed uh the committee chair for park wreck and that's how we found that out. But on June 3rd bails on went to the meeting and a dark bill. All right. So, next meeting is going to be October. So, now let's go on to our item number seven, our board planning calendar. June 30th to July 4th. 4th of July holiday. No summer school. July 4th, of course, nothing. Uh 7th, school resumes. The 18th is the last day of summer school. Speaking of that, what are our numbers looking like for summer school right now? Even though I'll have to get back to you guys. All right. Thank you. Um August 8th is our summer

203board retreat. See, somebody asked me about that. Okay. So, yeah. Uh, August 8th is our summer board retreat. August 12th is our special board meeting. So, it's the eth and then the 9th. I've got the eth on here. I've got the nth on my calendar. May the eth is a Friday. Yeah, the eth is a Friday. So, it's the eth. Do we schedule for a Friday? I thought we usually do it on the Saturday night. So, let me Okay. So, again, well, we'll we'll go ahead and we'll make sure we we got a whole plan for that. They happen. Um, then August 20th to the 22nd is new teachers week. August 25th is the welcome back kickoff. The 26th is our regular board meeting. And then the 27th is the open house. All right. With

204that being said, I'll be talking about dates calendars just to make sure everybody got the annual meeting their calendar. September 25th by seeing. All right. So with that being said, so now do we have clarification? Is it on the 9th? What a pre calendar is August 8th. schedule for the 8th. It should be on the 9th cuz usually we do it on a Saturday, not a Friday. Oh, you know what? I'm thinking about the other thing that we usually do on a Saturday morning because we'll do from like 8 to 12. If I have been So, is it going to be So, is it all right? So, let's do clarification. Is it August 8th or is it August 9th? Is it that Friday or is it that Saturday? We have it scheduled for uh that

205the board approved February 25th this year. It is scheduled for August the 8th. All right. Well, it's meeting is August 8th. From August 8th from what time? What time? 9 to 12. Changes. I don't know. I got Okay. Well, that's August 8th. We We've got some time, so let's you know. All right. Um so, with that being said, would someone like to make a motion to adjurnn? Motion to adjourn. Motion has been made. We got a second. M. Oh, okay. Mr. Ashley, we have a second. Uh, all in favor raise hand and or I any oppose hearing a n unanimous. I don't believe it. All right. I call this meeting adjourned at 8:48 p.m. Thank you very much for spending your time with us this evening and everybody be safe and enjoy this warm hot

206weather. Yes, ma'am. If all