CFAUSD School Board Meeting Regular Session August 27, 2024 Source

001So the door has to remain open. Um so we'll call this uh open session and we'll start with the pledge of allegiance. I alian to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. All right. Next, we have a new member of the board. Not official yet, I guess, but Addison Zimmerman to read that is going to be here to read our mega statement. No. All students will graduate prepared with the knowledge, skills, attitudes, and behaviors necessary to achieve their personal goals and make a positive impact in the world. Perfect. Thank you, Addison. Welcome aboard. Uh, I'll be when once you really officially get into it, I'll I'll usually give you a hard time about something every

002time. Ask her one question. How about her? Are you ready to start reports? I sure am. I'm excited. It's good to hear. Just not a whole lot going on over the summer, right? Yeah. Although, yes, like you said, the tennis courts are amazing. Surfaces are greatly appreciated. That's a good slot. All right. uh welcome and guidelines for public comment uh under 4.01. First of all, has anyone signed up for public comment either agenda or non-aggenda? I won't go through the entire speech. Next is the booster club donation. So, I don't know if that's going to be Mr. Gibbs or Mr. Thompson or both or technically we give the money to him. For those of you who don't know me, I'm Steve Gibbs, president of the Kahi Booster Club. This is my third goound as president

003and uh we had a great year last year. Totally. The booster club raised over $381,000. The big thing from it was the extravaganza. We were at almost $200,000 this year in one night. Just amazing what this community does for it. But none of this would be possible without our board and our volunteers and our teachers and our coaches. Uh for instance, tonight we have a uh a soccer game over there and we have the concession stands open. Concession stands bring in around $50,000 a year. So while you may think that selling popcorn and such like that doesn't uh really affect our bottom line, it really does. our contributing cardinal. We have a number of uh individuals that are running that set all kinds of records last year and we're running out of room. We might

004have to go to a bigger thing because people want to support us. That brings in about $25,000 a year. Additionally, we have uh other fundraisers throughout the year that that do great thing. But the real thing we're excited about is the fact that you let us buy a video board and we put the video board up into the gymnasium and we we got a loan. The booster club got a loan from Northwestern Bank and Jerry Jacobson was beside himself because of what this means. a for fundraising, great, but we're having the kids sell it. The kids run it. They're learning about it in their classroom. They have curriculum. He said, "We're in for the highest rate, but we want the kids to come down and sell." He was so excited about the personal experiences that

005these kids will be getting in their in their class to be able to go out and use those uh experiences later on in life and become successful. So, we're hoping to have that paid off within a year and uh we're um getting pretty full on our ads for it. So, but I wanted to thank the the school board again for allowing us to do that, for allowing us to keep the proceeds because, as you know, everything we get comes back into the school. Um this year Mike had a wish list from all of his um coaches and the greatest thing as a booster club member of the executive board when we look through all that everybody wants is to see the bottom figure and we know that our checkbook has in excess of that so

006that we are able to grant those requests. So this year on behalf of the booster club, guess I have to turn it over. We would like to present a check to the athletic department for $147,000. [Applause] All of the all of the requests were granted. As you know, we have bigger and better things that uh we're working on and you'll be apprised of those when they come up. Um, we had the Hall of Fame uh ceremony this weekend for the two and I just threw out the fact uh at our new project that if we got 8,000 alumni to pledge a thousand, we'd have the money for it. And some alumni just said, I'm in for three. So, I know that we're going to be able to do it, raise the money for it, and

007uh keep going uh along as we have. Any questions that I can answer from the school board? Can you both smile to the camera? Awesome. Thank you. Maybe not a question but a comment. Um first of all just to stress and we do this every year stress the importance of our booster club but the fact that not just the wish list but I think it's also important that you talk about the fact that our kids to compete in sports for that limited fee that they have to pay that other schools pay probably 10 times as much and some kids can't afford. We don't have that here. I'm not going to thank you personally because I know you're not going to accept it, judge. But what I'm going to do is I'm going to thank on

008behalf of the board, not just you, but every member of that board that you have, every member of the extravaganza committee that puts in a ton of hours, a ton of hours donating their time. U just watching the even the setup take weeks out there to get the extravaganza going. For all of you that put that together, it's just amazing. And none of this I mean, you know how hard it is to get anything in a budget nowadays. Everything is so tight, not just in our school, but every this wouldn't be possible. This is just absolutely incredible and thank the entire community for it. I always said that uh everybody after we show how much we made, I have other schools calling me and saying, "How'd you do it?" And I said, "You wouldn't understand."

009They go, "What do you mean?" I said, "You're not from Chipua." I say, "Only in Chipua can we do pull this off?" because our sense of community, our sense of pride, our sense of taking care of each other. This is what Chipa Falls does. So our hashtag motto is only in Chipua because it can't work anywhere else. Husky Fest is about 40,000. The AES Fest is about 50,000. We blow them out of I mean we have that donated three weeks into the to the selling of the tickets. So we we sold out by spring break last year. So remember to get yours early this year. And on behalf of the booster club again, thank you for allowing us to have the video board. It's going to be really cool this year. [Applause] I got to

010get it up. All right. Next under 5.02 is the uh Chipall Senior High School. Miss Donna Goodman is going to be presenting the school board showcase. Well, thank you for inviting us to the school board meeting in August. Um you remember we were here uh last August as well and we um had the same operational expectation personnel. So we're trying to mix it up a little bit. Last year we talked about our people pillar and we talked about our data. We talked about um how we were connecting staff um by also talked about our hardwiring practices of rounding and then also um our bar program um building assets and reducing risks and how that connected our staff. And tonight um I was thinking about what can we actually really um talk about to really talk

011to you all about what we're doing with our staff. And one thing that came to mind was how we are growing our own. So, one of the best things that really hits home with educators and with all people is storytelling and telling our story. So, we have some testimonials tonight. All of these wonderful people sitting in the back row um are homegrown right here in Chipa Falls, but also like through and work at Chih High. And they are going back to school to become educators um or already are educators. and we have one of our awesome teachers here that's going to explain how she um contributes by teaching classes at our high school. So, we're going to start off here by our pair of professionals that are becoming teachers and art counselors. So, we're going

012to start off with Miss Tara Lock and she's going to um please just stand up in the back row and just kind of tell your story of like how you got to where you are today. Hi, my name is Tara Lockach. I work at Falls High School in the math department. I'm the instructional assistant in the math department. Um I started in 2011 and um so I um have been teaching a lot of math over the last 10 well probably a little bit more than that but years. And um I waited till my daughter graduated. She graduated 2020 before I went back to school because I was a single mom and wanted to make sure I was there for her. Um I was a little nervous about going back to school because it's a lot

013on your plate. Um and then Grand Canyon University um proposed something with me with the HR director at the time and it was a really good um opportunity and I highly recommend Grand Canyon University. It's um you're full-time but you only take one class at a time. It's an eight-week course but you continually go you don't have off at all except for one week at Christmas. And so yeah, it was it's been u just it's been really great and I'm looking forward to being able to have my own classroom and teach some math and yeah. So, when do you finish? March 30th. I don't know when the official graduation is, but I'm on um I'm down to four classes. So, congratulations. Yes. And that was one of the things letting us know when we are

014going to be available to be educators. All right. Sarah. Yeah. Um so, I'm Sarah Heatner. I am from Chupa Falls. I graduated from Chai High. um previously was a social worker for 15 years. COVID hit, didn't like being a social worker, decided to come to the school district. Um we had a somebody from Wclair come and talk to us about a program they h have called transition to teaching um which Julie and I attended and uh we kind of looked at each other and said we're going to do this together, right? And um so we both applied and um I will be graduating. I'll have my student teaching next fall from Wclair. So hopefully to do that here. [Applause] Atinson. Um yeah, I'm Julie. Um I guess I was a stay at home mom uh

015raising five children for many years and didn't really know what I wanted to do with my life. So when my youngest daughter was starting preschool, I'm like it's time for me to figure something out. So, I ended up going to CBTC for my foundation teaching program to get my associate. Um, which led me two years later at the high school. Um, never thought I'd be at the high school, but I ended up really liking it. Um, so I decided to follow Sarah and go to W Oaklair and graduate in yeah, August. So, Heather Moher. Hello, my name is Heather Moer. I um am from Triple Falls, graduated from Chih High. Um I currently work at the high school obviously in student services. So I'm an administrative assistant in student services. So I work with all

016the school counselors, the school psych, and the school social worker. Um I am going back to get my master's in counseling. I'm actually going to W Superior though. Okay. But that's okay. My my daughter's at Stout, so um so it's an 100% online program. Um and it's an accelerated program. So my courses are seven weeks long. Um and I started this last spring of 2024. So I'll graduate in the spring of 2026. And my goal and hope is to remain in the Chipua district first and foremost, but I would also love to remain at the high school. I really really love it there. I love the kids. I love everything about it and that's why I chose to go back to school. So, um there's word that Mr. Ael might be leaving in the next

017couple years. So, I mean, if there's an opportunity for me to I'd like to do that. Thank you. [Applause] and Danielle Hatfield uh couldn't be here with us this evening, but she is attending Madison Area Technical College. Um she has been with us a long time. I don't know exactly how many years, but she's also a Chihai grad. She's super super brilliant person. Um she she can do anything for you and with with a smile on her face and uh she's going to go back to get her HR license. Um and so she is working out that right now. So I I have her for two more years, but then after that um she'll probably leave me. But okay, I'm gonna go back one. Before you start the other, one of the things I would

018like to do is commend all of you folks for doing what you're doing. It is a public meeting and you are being recorded and I'm going to ask for your permission anyway. Do we do you mind if we use the things that you just stated as testimonials? Go for it. Yes. Especially Heathers. That seemed like a little positive. Like a seamless. [Laughter] I mean, I have a business degree. Ken's gonna see that as a um this one I just put in here because we are so fortunate. We have consistent substitutes in our building and Mike Hool and Nicole Darwin both have their teaching licenses and they help us every day. Um I know Mike is there every single day. He's on lunch duty. He he also is a pastor in town so he has a

019weekend job but he comes and helps us every day. And Nicole Dorwin is taking on a long-term sub and she's there all the time. So we're just grateful for those people with education licenses that are being able to serve our students. So, I wanted to give them a big shout out as well. And then also with us is our very talented Caitlyn Han, who has been an inspiration to my own son in so many ways, his all-time favorite teacher. Um, and she's going to share a little bit about what how she helps us on this path. All right. So, I'm Kayyn Han. I've been here for 15 years, unjaded throughout all of 15 years. Um, someone's um, and I'm in my seventh year at the high school where I've gotten to help grow a lot

020of opportunities for early childhood education um, potential teachers with our top two of child development 0ero to2 and working with children. Um, those two courses alone will give our students six university credits through CBTC as well as three industry credentials. Um, and the number of students that I've had email me being like, Mrs. H, what were those course or those certifications again? Because I just got a job and they need them. Um, and these are still like our high school students who just got the job. So, it's really or exciting um for that. But then our next four kind of helping out here. We've got three not students anymore. We've got three current employees of our school district. Um, but we now have four courses that are giving college credit through CBTC. Um, so our

021students who take all of these can get 18 free college credits through our transcripted um, courses and they go directly through CBTC, through W Stout, some of our Oaklair courses as well. Um, Donna gave me this number yesterday and it like blew my mind. In the last five years, we have had 1,482 Chih High students take advantage of these six courses, these 18 college credits, which that's a semester of college that they don't have to pay for now, which is pretty exciting. Um, and then the last one of classroom assistant, it's not transcript transcripted, but it does get them out into every single one of our elementary schools, out to our middle school, and through the Cardinal Transitions. um academy and that gets kids into the classroom every single day where they are one-on-one with

022those students and getting to read their weekly reflections and their final reflections is probably one of my favorite parts of the job because I get a lot of comments of oh my gosh I did not realize all the work that you teachers do. Um, and so like that's kind of nice to hear, but also the number of kids then who just go working with these this teacher or this student just solidified I want to go into education. So it's just really exciting. Um, I always tell my students when I'm doing this like I'm preparing my son who goes to this district, his future teachers, and I'm preparing my peers now, which is cool but makes me old. So yeah, we have a lot of great opportunities for him. Oh, thank you so much. Just a

023shout out. Um, my So, I have two sons going to be teachers and they were both in the same class at the same time. Gavin was taking intro to education with Miss Han in high school and Hayden was taking and paying for it at the University of Oaklair out of his pocket where Gavin was getting that course free. So, it's just it's so helpful to get, you know, choose your career pathway, get on the path, and take advantage of all of the opportunities we have in our district. Um, last but not least, we have student success stories and testimonials of our new hires. So, we're going to start off with Teresa Nichols. Hi, my name is Teresa and I just I am also a Chihai graduate, but I just was hired on as a PAR

024and working at Chih High as well. Um, prior to that, I worked three years at the elementary school in Oaklair as a PAR. So, I'm ready to gain more experience working with upper class. Um, next fall, I will be graduating with with a bachelor's degree in special education. Um, and then I also have my associates um from CBTC um with my foundations of teacher education program as well. So, I took some of those um classes in high school and received those credits as well. And then um I also did the um education like where I went out into different classrooms and um did observations and um aided the adaptive fied uh gym teachers and so I was helped with that in high school as well. So that's kind of what got me to where I

025am today. So I'm excited to graduate next year and hopefully teach in the Chipua district. Ryan. Hi, I'm uh Ryan Kromanau. Um I graduated from THY in 2020. Um I took some of Caitlyn's classes with the uh education assistance program and I was in some special ed classes at the high school and I was in some middle school classes as well. I fell in love with kind of the passion and the idea of teaching. So I decided to take my um career to Wclair. So I went uh four years at Wclair and I have decided to come back to Chipo because of how great of a district and how the community feel is here. So now I teach at the Chip Falls Middle School as a special ed teacher. Last but not least, hi, I'm

026Ally Johnson. I'm also a 2020 graduate of Chupa Falls. Um, I always knew I wanted to be a teacher, but I didn't have the experience, you know, of seeing students in action. And so, I was able to take the classroom assistant classes in high school. Um, and it solidified that, yep, teaching is what I want to do for the rest of my life. So, I went on to Oaklair as well. Um, graduated in three and a half and I was fortunate to student teach in Chipua as well. So, I got to see not only the student side of things, but also now the teaching side of things as a student teacher. And both are reasons that I wanted to come back and now teach here, just because I was treated nicely as a student and

027as a teacher. So, now I get to do that for other people as well. Mr. Czech, she's another one whose mom is a teacher in the district. I should have had all you guys stand up. Fine. It's okay that I didn't have to. We got a lot of great people here. So, just moving forward and thinking about what's in store for us at the high school um alone next year is we have 12 pair of professionals currently this year and we have eight of our wonderful people that are going to be educators and a few that are going to retire. So, I will have eight openings for pair of professionals next fall. So thinking about that and moving forward and trying to think about recruitment and sustaining staff and um we really are super happy

028that we are creating more special ed teachers for our district which is really good because we have that need as well and now also thinking forward about how are we going to get our pair of professionals and people interested in it. We all have those awesome classes, but also word of mouth and just how to market our staff, our our district, so people are aware of our openings early and we'll be working with Sarah with that, but also like trying to get really qualified people that are passionate about serving our students because that's what all of these people in the back row have right here. They found their why. They found their purpose and they want to do education because they know the purposeful work and the impact they're going to have. This morning we

029at the high school um we had a awesome we had CJ Risoff come and play piano and give a a special message to our staff um to start off the year um and just he gave a shout out to all the teachers he had and what an impact each and every educator has had on him and it was so powerful um and I can even share it with you if I get his permission. Um but he played us a song on the piano. He's very talented young man that was on American Idol and um it really was a great kickoff but we talked about like years later you find out what an impact you had not when the teenagers are in your classroom um being teenagers but years later we find out our impact. So

030that is so powerful and um I'm so grateful all of these people are following this path. So thank you for letting us have some of your time tonight. Any questions for anybody or Thank you. One thing can I just It's not a question but um specifically with Caitlyn um in order for the students to be able to earn the transcripted course where Caitlyn has to be able and qualified to teach those level courses. And so that is going above and beyond um what she would need to do to be an educator in our district. And so because she's willing to um work with CBTC and become a certified teacher to be able to teach transcripted courses, she and her colleagues in the career and technical education area um are doing amazing things and providing additional

031opportunities. So a big shout out for that additional work that you do. [Applause] On behalf of the board, thank you all for everything that you do for us, including all the extras. I know that you're being mentioned tonight, but there's hundreds in the district and it's just excellent. Thank you, Miss Goodman. Take a just a brief break. Let everyone clear out. That is going to clear out. All right. Under uh 5.03, we have the district wellness action plan annual review and that's uh Melissa Panchchen. All right. Magician. Panchchian like magician. They even make it easy for me by saying. Um, so yeah, I'm Melissa Fishian, the assistant food service director in the district and we're talking about the food service and the student wellness policy tonight. Um, so our student nutrition and wellness policy was

032due for our trienal assessment. And so that means we have to go through kind of like a questionnaire every three years. And these are the different categories that we had to look into. So each category kind of had some questions under it that we rated to find out um where we sit with our student our policy. And then there was a score that we got at the end. So there was a comprehensive score and we scored highest in the nutrition education area and the lowest in the wellness promotion and marketing area. And then there is a strength piece of it as well. So it kind of just um is a number to tell us how like detailed those things were. And our nutrition, education, and implementation, evaluation, and communication were the was the highest score

033on the strength um rating. And then the wellness, promotion, and marketing was our lowest rating in that category as well. So those are some things that um I guess give us where we're at now. and some things to work on through the school year that will try to see what we can do to update the policy to meet what the hopes are for the policy. They kind of have like a guide for what um your policy should include and what details it should include. So, I think um a lot of the pieces we have in it, but now they're wanting more details than what it what we used to be required to have. Um, so that's what our meetings will probably be going around is going through each of these categories and looking at some

034of those details and where we can improve on our policy. And then just to share some things um for food service wise, there's some updates with our nutrition standards. So, our sodium limits have been a long time coming that and they keep pushing it off and pushing it off and now they're saying in beginning July 1st, 2027, we have to go to the ne next increment of lower sodium levels. So, we'll see if they still hold true to that because they've been pushing it off all these years as it is. So, but 2027 is what we're looking at. So, we'll see um what companies start to do to help us reach that. Um, and then added sugar is now being addressed and that will be beginning July 1st, 2025. So, we'll it won't impact this

035school year, but we'll have to be ready for it next school year. So, there we'll probably be seeing some changes with milk, yogurt, and cereal because those are the three pieces of three components that are being looked at closely on that and it's how much sugar per amount that is allowed in them. So, we we might see some companies working on trying to change how much added sugar there is in those. Um, some things already will meet those meet the requirements, but some will need to make changes for us to be able to continue to use the products. And then in 2027, they're going to add another another component to it and have a weekly limit on top of that. So, we'll see where where things bring us with milk, yogurt, and cereal in next

036year. Melissa, can you speak to how long these nutritional standards have been pushed down the road because I think they go back to the Obama administration. Yeah. So, the sodium was before my time here and I think this is going to be my 10th school year here. So, it's been pushed off for longer than longer than that. Um, so that one's a significant one of like each year is like push push push. Um, but the added sugar one is a newer one that came up and then they're already trying to implement in 20 implement it in 2025. So that one's like here it is, push out right away. So um, yeah, at least 10 more 10 plus years. So like you said with the Obama administration is what brought on the sodium limits and they

037had I think three categories of increments that you had to go through and they went to the first one and then have pushed off all the further pieces of it. So yeah and then just some other updates um our homestead expansion was completed um last school year. So, they had an added area for a cooler and freezer, like a walk-in cooler and walk-in freezer area. Um, give them some more space for things. And then now we're looking at some high school remodel pieces. So, that started with um our serving line is quite old and I guess I don't know the exact age of it, but it came to like there's some pieces that we're going to start needing coming up and that there aren't they aren't available for us. So, we're at least going to

038need to look at a new serving line. So, if we're looking at a new serving line, we figured let's look at how things are set up and if there's a better, more efficient way that we can have it set up. Um, so that's in the very beginning stages. So, we don't know what that will look like yet, but we are starting to work on that. And we've had one meeting so far and have another meeting coming up in September. So hopefully I'll have more updates and we'll be doing some work next summer on this. And then our participation, um it seems like we've been pretty stable with participation. Um we've seen a little bit of drop in enrollment. So that means we've also seen a little bit of drop in our lunch participation number, but

039it still has been about a similar percentage of students participating. So we like seeing that being pretty stable for us. Um I did calculate like lunch participation at 66.8%. 8% and breakfast at 38.2%. And I think that's pretty good numbers to get that many students. While we're on that slide, Melissa, can and should have looked at it sooner, but do you have an idea of our ratio in regard to enrollment versus lunch participation and breakfast participation in relation to other school districts with similar demographics? Um, I don't have that in front of me, but So, I don't know that, but I but um it seems like it's a good number for to be at comparatively, but I guess I can't state factually other districts numbers. If you do me a favor and look that up,

040I'd appreciate it. Sure. It triggered something in my mind about nutrition, about kids eating and how they perform in school. And so, I was just curious. I can speak um like for the high school because that's where my office is. That's where I spend more of my time and what I where I'm a little bit more focused on and we since um co it was free meals. So we saw a higher spike of participation in lunch and breakfast at that time. But I can say especially our breakfast program since then since the free meals have ended has been lower than what it was precoid and we still haven't recovered those numbers since then. And I would say lunch was a little bit more stable in that way, but our breakfast for some reason hasn't regained

041back to like the precoid numbers. Are there like grab and go breakfast options or is it set? Yeah. So like breakfast at the elementary schools, a lot of them have the like in the classroom. So they send the meals out to them and then um any unused items they bring back and reset for another time. And then um middle school and high school have um I believe middle school they eat in the in the cafeteria. So they get to come in sooner than the other kids not participating and then they get to eat and go to class. And the high school has very much a grab and go type like grab it when you come in. We have it set up by the cardinal doors to try to get as many kids coming in through

042those doors and it's not too far from the bus doors. Um, so then they can just grab it. They go to their classroom with it if they want to and um try to get them to make it easy for them to participate and have something in the morning before class starts. And then our lunch boxes we've been able to keep the same. So they're still carrying over. um these might also be the same prices that I started with when I came here. So, it's been very we've been very much able to keep prices as low as possible for students and so we hope to keep that as long as we can moving forward as well. So this year it still will be the same and um the only difference is we do have a few

043allocar items that we have changed prices on due to the cost of of those items and those aren't those are just extra items that students can choose to purchase in the lunch line if they want to. That's another one of those graphics that makes me feel old because the breakfast cost at elementary school was my lunch cost at high school in my day. and my parents complain and it always I think it always will feel like that because no matter what the cost is it always feels like but I I think um being able to serve a high school meal and a middle school meal at 250 and elementary at 225 like that's hard to beat even going to the grocery store and buying components to make a meal to bring to school for a

044lot of people too. So, um, that helps. And then it also keeping the reduced price kids who qualify that they're also free. So, not just our free kids eat meals for free, but our reduced the kids that qualify for reduced price meals, we also don't charge them for breakfast or lunch meals. I will say this on camera and thank you, Miss Benish, and you and your staff members and Susan Lang. you know, this is my second division one school district that I've been in. And then I also talk to other superintendent and food prices and school meals often come up in our discussions and I'm thankful for what y'all do here because in my I'm starting my fifth year here. I've only received one complaint during the course of that time. Thank you. I'm happy

045to hear that that's the way that we are here because I I really think that our staff does a really good job. They really truly care about the products that they put out. Like obviously we have to follow the regulations that we are provided. So like we have we can't just embellish the meals however we want to. Like we talked about the sodium limits and and the sugar limits that are coming and stuff like that. So we can't just like add in whatever we want to to make it taste better. And some of like adding sodium makes food taste better. But they do just they care about the food they put out there. So whatever they can do to make it taste good, be the right temperature, look good, smell good, they they try to

046meet all of that. So the when the kids are coming through the line, they're looking forward to eating their lunch. I can confirm your thing about sodium. My first fish fry in Wisconsin, I looked at the waitress when she brought the fish out and I said, I tasted it and it was good, you know, but it was bland. And I asked, "Do you have any spices I can put on this?" and she looks at me and she goes, "Well, we've got salt." So, it's it's just great that we have the staff that we have that that care that much about it to do the best that they can with the in the parameters that we have to meet. And so, thank you for having me. And that's kind of the the summary I have for

047you tonight. And guess if there's any questions, let me know. I've got uh two things for you. One, I don't envy your job trying to reduce sodium, reduce sugar, and still have kids try to get them to try to eat the food that doesn't seem like very a promising job coming up in the next couple years, especially as those levels step up. Um, but the second thing is I just have a question for you. Keeping the prices the same when inflation has went up by 354% in the last three or four years, how Can you tell me I mean are we getting extra federal money? How were you able to do that? Well during COVID we did have extra we were getting extra money through that through the program and we did have really high

048participation because we were having free meals so that did help which also gives us a higher like fund balance. So then because of the amount we have in our fund balance then we can use we need to there's a limit of how much we can have in there. So then we need to use it in some way and so we're putting it back to the students to help with lunch prices at the time now that we can since we can do it. Um so hopefully in the future we can continue to do it but if we eventually don't have a balance that can support it then that means we raise lunch prices in the future too. There was actually some legislation 10ish years ago that said we had to raise lunch prices incrementally in order

049to meet the federal reimbursement rate. we've been able to apply for a waiver um for almost all of those 10 years um because it's a very it's a very efficient system uh in our school district and it's one that you don't always find in school districts. Uh oftentimes boards sit here and make decisions about making food service whole. we're here. This department is because of their good work and uh efficiency, we can make investment in our food service programs where we're not seeking other ways to do that from other sources. So, a true credit to the food service personnel and staff making 4,600 meals a day when you put that in perspective uh is is a big deal and they do it day in and day out. oftentimes short staffed uh but they really pull

050together and they make it work and our kids seem to enjoy it. So do our staff. And that did remind me um our director of food service, Susan Lang, she did tell me also like when we got our last bid from our um primary distributor and it was a 40% higher than our last bid. So show you like we see it in the grocery stores but we're also seeing it you know on our end feed trying to feed our kids. So it impacts every area. Board members, any other questions? Thank you. [Applause] All right. Next under 5.04 is the introduction of new administrators. Mr. Holmes, thank you very much. Uh I'm excited this time of year every year when we do get an opportunity when we do have new administrators to introduce them to the

051board of education. And what I would ask is that when they call your name, please rise, tell everybody where you're at, and a couple of sentences maybe about how your first few days have gone. And I'll start from right to left. I'd like it's I have the pleasure of introducing Ki Kanig. Hello, I'm Ki Kanig. I am the new principal at the Jim Fall School and I have this is my 12th year of education and I've lived in Chipua for 10 of them. So, I'm really excited to be part of the community teaching well I guess being a leader in the community that my kids go to. Um to start off the year, I'm really excited. We had our last staff meeting. So before students come, we've kind of hit all of our meetings now

052and we can just get our work done and invite the students. So I'm excited to get the school year started and meet the kids and their families. Thank you. Applause all at once. We're all together. I I wanted to ask Did you want to ask questions? Oh yeah. Did you have any questions for me? I sat down so fast. Well, is it big shoes to fill from the previous shoes aren't that big when I look when I look at her files? Yeah. And and with that, it's my pleasure to introduce Janet Goodman. Janet Goodman. Yes. and uh he isn't new to us, but she's in a new position this year. So, so hello everyone. I'm Janet Goodman. This year I'm at South View Elementary. The last week or couple of weeks have been amazing. I've

053gotten I really have appreciated the last couple of days where the staff have been in because it's been a long summer waiting for them and getting everything ready. Um so, it feels good to have people in the building again. And I am very excited to welcome the families. I can't wait for the families and the kids to start next week. Any questions for me? I pretty much have the same ones. Is it hard, you know, to fill the shoes? I am going to say that I often have to go back and say Sarah was at South View for a very long time. So sometimes I just have to take a deep breath and know that it's going to come. But I I Yes, I it it is big shoes. I'm going to say that. It

054is. I'm very excited to be able to do it though. I know that I can do this. So, I'm excited. You don't have to wear if you don't want to. I have bought some. I will be wearing some heels. Yes. And next, I would like to introduce Jamie Ginsky. Hi. Um Jamie Gansky, the principal at CBHS as well as the mental health and resiliency coordinator for the district. I could not be more excited to start this year. I got to have our staff meeting today and get to know some of our staff a little bit better one-on-one. So, it just felt really good to finally kind of have them in the building and just get that new start of the year feel and be back in a school again. Just felt really good to me.

055Um, so if you do you have any questions for me? Obviously, uh, Mr. Sher was there for 17 years. So yes, I do feel I am very big shoes. If that is your question coming, yes, he did an an absolutely amazing job. So I hope I can continue the good work that he's done. Any other questions? Thank you. Thank you, Mr. Doug Deman. Good evening everyone. Doug Deman, Hillrest Elementary School. Um my 31st year in education. So, um, dates myself a little bit. Um, but really excited about the opportunity to, uh, kind of take this journey in the Chipel Falls School District. Um, very excited. Uh, I will say one thing just from being in some other districts that the process from being hired to now today, uh, just the support, uh, and not just

056from everybody within the district, but even when you kind of extend that out beyond the district, you know, when you talk and hear about the community thing, it's very evident that it exists. um just when I start to when I'm starting to meet people and see people out and about in town. Um a lot of positive things to say. So, it's great coming into that. Um you know, my family is establishing itself into this community. Um because this is where we're going to end um as we're on a journey building a house right now on the outskirts of town. Um so, we're excited. Um had a chance today to have my staff meeting. So, officially met everybody. Um which is one key element, right? in the summer you're in there and you don't get to

057see everyone all the time, but it's nice to have the opportunity to meet everyone today. Um really excited too to meet the families and the kids. Um ultimately that's that's where where it's at. Um so looking forward to the open house and then getting this uh rolling next week and and hopefully we'll be uh kicking off to a great start and doing some great things at Hillrest. How's the air conditioning? The rooms in the room's great. Good. I carry a cloth with me because I sweat really easy. I went and visited with my first grade teachers today to see if if because they get the brunt of the sun. Yeah. And I wanted to make sure and they said it was working good and I was like great. We spent some quality time together in

058the library today. So fans and air conditioning was working. So we were good. Thank you. Oh to all of our administrators. Thank you. [Applause] I feel like we need to be introduced again. Okay, sorry. She'll get her own applause then, but I do need her to tell us how are the past how is the the new new employee week and everything else up to today. How is everything going? Um, it's been fast but very exciting and uh just continue to be so grateful to be surrounded by such great people um that I can lean on and still feel comfortable asking for support and you know if I make a mistake or two not too many more that they're forgiving of that. Um but it's it's a weird transition from a building principle and what that

059flow is from the year or throughout the year to what it is now. Um I kind of feel like I'm coming back down as they're all wrapping up. Um, so we'll figure it out. But, uh, it's been a great a great start and just so grateful for this opportunity. So, thank [Applause] you. All right. Now, I don't know you guys now have other things to do. So, don't mad about leaving if you want to leave as we get into the meat of things here. You want to stick around. advantage of that. Ready for your classes? All right. Expectations. All right. OE5 personnel administration is next. Uh members of the board have received a CEO's monitoring report on OE5 personnel administration. It is now the board's responsibility to consider the report as evidence of compliance in

060this area. Yes. Human resource director Sarah Denure has developed this monitoring report for review. At this time I will ask her to provide an overview of the report. Thank you Mr. Holmes. Um, so I would like to report that the Chipela Falls Area Unified School District has demonstrated compliance in meeting 21 of the 25 indicators across the 12 key areas in our operational expectations for personnel administration. This reflects our district's commitment to effective recruitment, employment, development, evaluation, and compensation of staff in alignment with our district goals. Some notable strengths include our thorough background checks for all new hires and volunteers with about 187 employee vol um background checks and over,200 volunteer background checks. And we have a hiring process that incorporates multiple data points to select highly qualified candidates. We have clear succession plans for

061key leadership positions. Annual evaluations for all staff categories using appropriate frameworks are in place. provide ongoing professional development opportunities aligned with our district initiatives. We have strong protection of confidential employee information with no reported breaches. Regular market studies to ensure that we have competitive compensation and our organizational culture is here that we have here values diversity, inclusion and professional courtesy. So while the district has made significant progress, there are four areas identified as not in compliance from the 2324 school year. Um uh the first two go together with ensuring all employees acknowledge receipt of the updated employee handbook. Um as well as obtaining employee signatures and job descriptions. Uh we did not have 100% of employees completing their safe schools or vector trainings last school year. So that's why uh we are in compliance there.

062Um then verifying appropriate lensure and certification for all new hires. Uh we did have some complications with certifying a teched teacher that was hired last year. Um so that's one the only one that we had um not been able to clear and then um also we need to work to provide mentors for all new staff members including our non-licensed positions so our hourly staff members. So to address these shortcomings we have committed to the following for this school year as well as others that you can find in the report. So, the HR department will have regular follow-ups with the employees as well as their supervisors regarding the completion of safe schools so we can verify employee handbook and job descriptions have been reviewed. Um, as well as regular follow-ups with employees and their supervisors about

063licensing through DPI and then also working to develop and budget for a district-wide mentor program for our classified or hourly staff. So, these commitments are aligned with our districts our people pillar and support our overall mega result. The administration recognizes that our staff directly impact students, families, and our broader community. And we're dedicated to creating an environment where all of our employees feel supported, valued, and equipped to excel in their roles. Human resource department continues to adapt to evolving federal and state laws while maintaining processes that align with our district policies and expectations. The coordinated effort with other central office team members has allowed for coherence and staffing assignments, lensure verification and validation of state evaluation processes for our certified staff. The district has also implemented a new volunteer background check um called Raptor and

064we are exploring some other options too to demonstrate our commitment to our student safety. Um, additionally, staff engagement surveys have provided valuable data points for us to consider while doing our strategic planning within the our people pillar. So again, our district is in compliance with 21 of the indicators and we would um let you know that we will come back and share anything um that would change in future reports. questions that you have. Thank you, Mr. Newer. At this time, I ask for the board's acceptance of the monitoring report. Board members have any questions regarding the acceptance of the report? Otherwise, I would look for a motion to accept uh OE 25 as presented or accept it as our own report to further discuss. I just and this is nothing about the report that you've

065done Sarah. I don't expect you to know coherent governance um or the monitoring report. Um but the monitoring report was updated last August. So, this is very similar, but it doesn't include all of the values that are in our policies. But with that being said, I will make a motion to accept OE5 personnel administration. Can you tell us a little bit more about that, Peggy? So, we have a new form that was supposed to be used that we approved. Well, so the district is in charge of the monitoring report form. We just have our policy. So when we re do our policies, the monitoring reports need to be updated to reflect that. Um I just when I'm going through and the numbers are out, it it sends me out of whack. The biggest one that

066probably changed um would be 5.12. It's 5.11 in our policy book. There's a couple that were added. So, don't you think I mean if we adopted that last year, don't you think we should maybe table this then and bring it back to have the because it should match our policies and and this is the perfect time for that discussion. If if it's not matching our policies, then we shouldn't accept it until it is. It's It's not far. I'll just give you a couple of examples. Well, 51 and 5.2, they were combined to 5.1. So, like that's not a big deal, but oh, uh 5.12, which is 5.11. So for value individual differences of opinion um we also added and promote cultural awareness. Um you know we have promote a culture of positive staff leadership relationships

067provide feedback and coaching um focus on common achievement of the board's result policies. Um there's A through F and on the old it was A through A through D. You know ma maintain a positive work climate. Well here we have maintain an open responsive and welcoming environment. So they're not that far off. Okay. Well, I mean as a member of the policy committee, do you think that they're close enough that we can go forward? I put a motion on the floor. It's if there's not a second, it fails. Would that be with noted exceptions though? Well, we're just voting to voting to accept it. Didn't say you put a motion on the floor. What was the specific to accept? Okay. All right. Motion by McKillip. Is there a second? Second by Mwam. Any further discussion

068on that? Look for all those in favor say I. I opposed. All right. Motion carries. So this is now our report to discuss further. Do board members have any questions in particular regarding the report before we use our operational expectation policy motion language? Well, the question you raised was should we tape this until we correct the Nope. We accepted it. Well, yeah, because that would be the time to do it when we decide whether or not to accept it. Once we've accepted it, it is what it is. Now, understand that obviously next year we're going to want the the language. So, if you have any questions on that, you want it on the correct form. Okay. So, um And if anybody would like to make a motion if there's no other questions using our operational

069I move that the district is in compliance with OE5. I was going to ask a question. I was like can you before or after the Go ahead. Can you provide more information on the um staff surveys? So, do they take one survey or is it because I seen like it says staff and then it said teachers? Yep. So, um we used to use uh panorama for our staff and so it's broken down and it's a little bit confusing because it's not truly like classroom teachers and um hourly staff. So, it's broken into two different um groups. And so when we looked at it with our uh very similar questions are asked and so we just look to uh find the average between the two based on the areas of high performance and areas that we

070want to continue to grow in. And then we also have is the Cardinal healthy cardinal sorry thank you the Cardinal Care staff survey. And so that is more about how they feel about um their their job setting and situation. And then this year because we were moving away from Panorama, we finished that one out to close it and then also reinstated the stutter heron survey for employee satisfaction, employee engagement which we will be using moving forward. So this would be the baseline then for stutter essentially. Correct. So did so do you still use the district services survey? Yep. Correct. And then were there any themes in like the comments? Like I know you mentioned like your strategic actions and whatnot. I don't know if that's been developed yet or um we talked about that u

071this summer at our admin retreat and the way that we went um the direction and the three focus areas for our people pillar are around um sub shortage and coverage um making sure people feel like um they're able to do the job that they were hired to do. and um in addition to support one another. So doing some problem solving around there as well as looking at compensation. And then the third one was focusing on student behavior and how we can um help and support our teachers through human resources and the our people pillar with student behavior so that um that isn't having a negative impact on their uh feelings and perceptions about their workplace. So those are the three themes that we pulled. Okay. Thanks. Members have any other additional questions? I believe Mr.

072Martin was in the middle of a motion. Um, I move that the district is in compliance with OE5. Is a a question on that? So, the recommendation was in compliance with noted exceptions. Is it your intent that Yes, I move that the district with noted exceptions is in compliance with 05. Okay. Um essentially so amended motion Martin. Is there a second? Second. Second by fear. Any further discussion? All those in favor say I. I. Opposed. Motion carries. The district uh is found to be in compliance with noted exceptions with OE5 personnel administration. Thank you, Mr. New. Steve, just one thing. I know going forward there's a lot of challenges but knowing you these are opportunities and so we look forward to your tenure here and how these opportunities are going to help our staff. So

073thank you. All right now turning to our uh results monitoring report approval process. Uh R 2.2 uh personal interest and strengths members of the board have received the CEO's monitoring report on our 2.2 two personal interests and strengths. It is now the board's responsibility to consider the report as evidence of reasonable organizational progress in this area. Superintendent. Uh yes. Uh the director of curriculum instruction and cardinal forte Katie Cottonberger Barger has developed this monitoring report for our review. At this time I will ask her to provide an overview of the report. Thank you Mr. Holmes. So, it's my pleasure to share the R22 results policy report with the board and our guests this evening on behalf of Scott Marty, um Sue Kern, and myself, we co-lead the student success pillar, which is our primary results

074um that we look at in monitoring our progress. So, our 22 states that students will be able to identify and develop their skills and areas of personal interest and strengths with an academic career plan. And this report was originally scheduled to be shared in June and we delayed the report until August because some of the data that contributed to the report was not released until late July. Um since the release of the date the um data that charts in the report have been updated. So overall in we have increased the college or career um percentage of students meeting that threshold to 80% and that's of graduating seniors and college and career maintained our four-year high of 46%. So um maintained in that the report includes um data charts from our academic and career planning actions

075um in addition to the overall how many students we're meeting college or career and college and career and some of the subcategories that are involved and some of the demographic breakdowns as well. Then the report goes into the activities that are uh related to students having an identified career pathway. Things that are occurring at the elementary level, the middle school level and the high school level. And those are coordinated um in great deal with our building leadership teams and our counselors and teachers in every building. It goes on then to go into some of the student uh the data showing career pathway identification for our high school students and you can see what they're they have chosen to as their selected pathways and students can change those any time. Um but it is what they

076declare at the time where their interests are um and that helps them with course selection um keeping their goals going and moving forward. It also informs us on course selections, what we need to have offering and where we're supporting in that in making um responsible physical decisions. Going on then we have student interest survey information from the elementary and the middle school. Um and that was shared as well from last year. Uh but some fun interests that our students are sharing and identifying in our commitment to improve. We are working on um developing a student success dashboard at the middle school and elementary school levels to help monitor our progress toward that graduating senior um profile. And in the chart that you see at the near the end of the report is how we've taken

077if you look at the high school column that's what's been established and what we've been reporting on for a number of years. We're working on finding those meaningful measures that connect to the high school outcomes that are progress toward at the middle school level and relevant and progress toward at the elementary level. These are in development with our teacher leaders and our building leadership. And the chart that's in here has already been suggested for some recommendations and changes based on our August meetings with those really important um leaders from all of our buildings. Um, so that is what we are working on continuing to to build and align building goals and action plans to support continued um and increasing success. You have any questions? Thank you, Miss Coffenberger. At this time, I would ask that

078the board accept the monitor. All right, board members. uh it's now our job to accept this report as our own if it's accurate and if it is what we want to have presented. So uh are there any questions regarding the report itself? Otherwise I would look for a motion to accept our 2.2 uh personal interests and strengths as our own report to further disseminate. Motion motion by Martin. Is there a second? I'll second it. Second by Mawam. Any further discussion? All those in favor say I. I. I. Opposed. Motion carries. R 2.2 is now ours to discuss. So, uh, board members have any particular questions regarding the report before we vote uh, on whether or not reasonable progress has been made. The only question I had, and maybe this is coming next month, but um

079I know I've run into a few of our students that are participating in the summer work program and they the ones I've talked to said it's all going really great. Um, but kind of pertaining to how this works in the pathways, um, I know that we kind of open that up this summer, but is that all kind of going well? And then does that in will that inevitably integrate into this for the coming report? So, in order for us to be able to use that metric um according to redefining ready and DPI's definition, students um have to have it has to be the work that they're doing has to be aligned to a course that's offered at the high school. So for instance, if we have students doing residential construction or we have students in

080the summer doing CNA training, those are directly connected to the courses that we offer at the high school. If we if a student is working at let's say um a restaurant um and we don't have a course that's aligned to the work that they're doing there, we can't count that on this dashboard that we have um according to the redefining ready metrics that are available to us. So, as you heard tonight, this the the kids they're not kids. Well, to me, they're kids. They always will be. But the young adults um that we're presenting tonight, um you heard them talk about the coursework that they took in high school and that the the courses that they took directly aligned to the college courses they were taking um the the experiences that they were having to

081lead them to that particular career pathway. So, um, the answer is yes, dependent on whether or not the students employment is related and directly connected to the coursework that they're doing at the high school that we offer. If it is not, then we can't count that metric at this time on our dashboard. Okay. And and so, okay, that kind of answers my question then. And then so I assume then probably next month or so we will hear on kind of the enrollment rates and how the work program through the summer then went some future time also. Yeah. OB1. Thank you. Yes. Great board members. Any other questions? I would look for a motion using our results policy motion language that the district has made reasonable progress on monitoring report 2.2 and students will be able

082to identify and develop their skills. Motion by Jasper. Second. Second by Marco. Any further discussion? All those in favor say I. I. I. Opposed. Motion carries. The board finds that reasonable progress has been made in R 2.2, personal interest and strengths. Thank you, Miss Copper. All right. Next is the board's consent agenda. Any parts of our board's consent agenda that a board member would request be removed for separate consideration. Hearing none, I would look for a motion to approve the board's consent agenda as presented. So move. Motion by Olsen. Is there a second? Second. Second by Martino. Any further discussion? All those in favor say I. I. Opposed. Motion carries. The board's consent agenda is approved. Next is the superintendent's consent agenda. Is there a request made to remove any part of the superintendent's consent

083agenda for separate consideration? Hearing none, I would look for a motion to approve the superintendent's consent agenda as presented. Motion. Motion by Martin. Is there a second? Second. Second by McKillip. Any further discussion? All those in favor say I. I. I. Opposed. Motion carries. The superintendent's consent agenda is pres approved as presented. Under matters reserved for board action, there are no items removed from the board's consent agenda. No items removed from the superintendent consent agenda. Next is consideration of policy committee meeting. No 10.03. And the chairperson is fair. Um so we met on 30th committee. Well, we're far different than mine. Um and uh I guess we looked over the preliminary um changes and uh everything that was vetted through the administration and legal counsel. Um you know, it basically is following the state statutes

084and uh there's not a lot of wiggle room there, unfortunately. old man that shoots. So, um so that uh you know, we kind of talked about it and everything went good and we've made a motion to move it to the board for uh full board consideration. So, fairly straightforward on that. Anything I missed? So the recommended action is to approve the policy committee meeting notes for the meeting as presented. If we do that, does that mean we've approved that recommendation or do we have to vote on that separate? We approve the policies. Yeah, we approve the policy. We've already approved the policy. Okay, that's right. All right. Um then since we've already done that, any board member have any questions for either Mr. or Peagan McElop and Sher Jasper are also part of that. If

085there are any questions, the only question I actually had on it, which um I know um would be for you guys would be um did we get an updated list on schools that would be um still using the 2020 guidelines for the a new one since the one I last? Yeah, not since the last time. That was the last nothing since there's been no update or No, there's been no further schools added or injunctions or anything like that. Yeah. Well, I had some people reach out and say that they had signed up and so I didn't know if that would be I don't know how often it's updated for us to see. probably and again I'm not a lawyer and I'm particularly not a lawyer in regard to federal courts and how they operate but

086more often than not the only way those get updated is going to ask for it right I've never seen anyone introduce themselves like that by the way I'm not a lawyer if I was I wouldn't know that I got a feeling but I know about how those things have operated in years past. That it would be a lawyer coming to the judge saying that we need to add more names to the current list that they have that reside in the courts that it would be up to a judge to decide whether or not those list need to be updated. Right. So at this point there's nobody we have at this point that we know of, right, that we've been informed. We have no school schools in our district on the current injunction list. So the

087policy we passed um was for an update and so all of our schools are in this the new policy. Yeah. And I think perhaps Dennis is because there was a cut off date that was put out there like you had to be like that that date of when the the list was made there. They actually gave an extra week to that group but that was it. There was a date and it cut off. So if it was after that then they weren't accepting that. Yeah. Okay. If there are no other questions then the recommended action is to approve the policy committee meeting notes for the 7:30 24 meeting as presented. So move motion by Jasper. Is there a second? Second. Second by McKillip. Any further discussion? All those in favor say I. I. I. Opposed.

088Motion carries. The uh minutes of the policy committee meeting for 7:30 24 are approved as presented. Uh next is 10.04 resolution authorizing temporary borrowing not to exceed 6.6 million issuance of tax and revenue anticipation process notes and participation in the P levy and notes programs. Yes, thank you. Uh this is an annual process for us. We have participated in a short-term borrowing pool for I think better than 10 years now. I should probably look that up. Uh but in essence, what it does is allow us to school our borrowing needs with other school districts so we maximize the the interest from uh to produce a more competitive rate for us. So we work with uh bond council to prepare option that allows this parameters resolution uh so that you don't have to come back at

089another meeting large district to participate don't have to have a meeting on the same night. Essentially you're authorizing it not to exceed amount and it authorizes us to execute documents on the board's behalf. There's a quite a lengthy uh resolution recommendation there. Um ask for approval of that. And just to clarify, this is just temporary because our news and our costs are not in at the same point in time. Correct. We go through a cash flow analysis to identify our highs and lows. This is the amount needed to meet those low times between our aid payments from the state and also our tax levy money which comes after the of the year in order to pay our bills, pay our people, and keep our district. I know that, but some people don't. Thank you. I

090should have. So, the recommended action is to approve a resolution authorizing temporary borrowing in an amount not to exceed 6.6 million issuance of tax and revenue anticipation promisary notes and participation in the PMA levy and aid anticipation notes program. Would anybody like to make such a motion? Motion by fear. Is there a second? Second. Second by Martino. Uh, any further discussion? Quick roll call, please. Spear. Hi. Martino. Hi. Sherry Jasper. I Sharon Malo. Hi. Peggy McKillo. Hi. Steve Olsson. Hi. Dave Ch. I. All right. Uh, motion carries as presented. 10.05 is consideration of budget transfers and adjustments. And again, back to Mr. Tbridge. Thank you, Mr. Chuck. Um you have uh included in your packet uh the same reports that you had last month uh but updated as of August 19th. Um I stated last

091month in July that I would come back if there were any significant adjustments or material changes to what was presented to you last month. Uh throughout our ongoing audit process, uh DPI determined that the way we made our trust whole for our retirey medical expenses was not eligible for 2023 24 and it was due to the timing of the payment to the trust. My biggest concern here was maximizing our aidable cost. Um, so we were able to shift some of our SR3 expenses to aidable cost in order to kind of neutralize uh any potential aid loss. We do have until September 30th to expend our SR3 fund. So all of this is allowable uh if you will. Um so internally we went through a process of identifying some SR3 eligible expenses that would be eligible

092July 1 through September 30th. Uh in essence, uh what this does is lower both our revenues and expenses for 2324. So for us putting just slightly more money into fund balance um than what we had proposed last month. So additional $158,531. Maximizing aid here is really important uh this year um with more money going into the aid pod and of course the passing of our operational referendum. So, that piece was super important as we worked through this. Um, what I'm proposing here is that we would adjust the timing accordingly and include this in our budget hearing as we come into October. Uh, this doesn't require publication. What we'll do then is if approved, uh, restate when we do our final budget publication as we prepare for the October board meeting. Um, I would ask for

093a motion to approve the budget year end plan as presented and of course answer any questions that you might have. Not the way I would have liked to have seen this. Sorry to bring this forward. Do you feel so why was there a change in timing or not? It's just there's a a guideline in terms of when the payment needed to be made and it was after that that date. Okay. We asked for an exception and it was denied. Okay. It all washes out at the end because you just took the money but then we're not going to spend the money. It's just a simply a timing issue. Y so we'll include it in 2425 forward. Board members have any additional questions? Otherwise, uh was the language that you were recommending? uh ask for a

094motion to approve the budget year end plan as presented. I make a motion to approve the budget year end presented. Motion by Martin, second by fear. Uh I think this is also a budgetary one. Any further discussion? A roll call on Martin. Hi. Hi. Sherry Jasper. I Sharon Ma. Hi. Peggy McKillo. I Steve Wilson. Hi, Dave. Check. I motion carries. Thank you again, Mr. Turbert. 01. Probably back to you again. Yes. On a roll three out of the way. Uh what you have in front of you is uh enrollment as of today. Um as I mentioned, each month our enrollment does fluctuate on a daily basis, but as we approach the start of the school year here, uh we have a some kids moving in, some kids moving out, but ultimately uh what we're seeing

095here is a fair amount of consistency as we approach the start of the school year. There are a couple areas that we have been watching. Uh you took prior action on second grade at Hillrest, kindergarten at Homestead. We are still keeping a close eye on first and our kindergarten and first grade at South View and also our kindergarten numbers at Stillson. something there necessitates a change. You will see that in the future. Keep an eye on everything obviously, but uh those are the things that we're very closely watching at this point. It's one of the largest senior classes I've seen come through in a long time. It's pretty good sized. Um I always thought 360 was an average. We may not see that many seniors uh when it comes to the pupil count, but that

096is what our enrollment is now. 400 quite a while ago. So when will you make the final determinations on the different elementary schools? Will you wait till see who shows up for school that first day and then probably after next week? Yeah. Is our open enrollment fairly consistent with where it's been in the past? It is fairly consistent. We've kind of had that 2:1 in out or out versus in ratio. uh for since the history of open enrollment. Um these are really tough numbers to peg right now, especially out. Uh we're waiting for information from receiving school districts. Um I expect that the out number will change quite a bit by the time we get to the September count date right now. Do you think I mean would you predict just expect it to go

097down? Okay. So th this uh huge class that's graduating obviously and we got classes that are coming in about 280. replacing a 390, so we're expecting to lose about 100 kids next year. Um, how is that kind of built into our budget? It's a three-year average. Uh, so that won't hit us until the following year and the years after, but we saw a similar sort of thing for each of the last five years where we've graduated higher class sizes than we brought in. So there's some hold harmless provision in the revenue limit that kind of keeps us whole. But essentially between that and the loss of er funding was the whole predication of of the referendum. Uh we have definitely been planting seeds about the need uh for the 2527 budget uh and some advocate

098advocacy around additional money for schools. It it's a statewide trend lately. A lot of boards right now are passing resolutions for November referendum. There are a lot of operational referendums that will be on the ballot coming up. The pupil count officially is Friday, September 20th. I think it's due September 30th. So, a relatively quick turnaround time, but I should have a pretty good indication for you at the September board meeting where all that is going to shake out. Great. Board members have any other questions? Thank you, Mr. Trobridge. Thank you. Next is 11.02, summer school programming. Miss K. Thank you, President Czech. Um, it is my pleasure to share uh information about the wrap-up of our summer programming. Uh, we continue to have um summer programming for uh extended learning opportunities for students. um in

099our K12 system. Uh summer programming this year took place at uh Parkview Elementary uh school. Janet Goodman was our uh principal for the elementary school. Uh we also continued to offer extended learning opportunities for our middle and high school students as well. Uh Joy Wackwitz has been the middle school principal and continued to do so this past year. And then uh Roger Skiffstead stayed on a little bit longer past his retirement uh to manage the summer uh high school programming as well. Uh we had a total of 180 students at the elementary level K through five who um participated in the extended learning opportunity. Uh I am always so appreciative um to communicate that we always have our own staff working with our students. Um, in my seven years um, you know, organizing, facilitating summer

100programming, I have only one time had to look outside of the district to bring in staffing for our summer programming. And that is uh, the best case scenario for our students. The students are familiar with the staff members, which gives them a comfort level. Uh, our our staff members are familiar with the curriculum, our instructional practices. So, um, it's fantastic that way. We had 74 students at the middle level participate and at the high school level, we had 77 students who did course recovery options so that they can stay on track to graduation. Um, we also offer uh additional opportunities for our students outside of the course recovery and uh learning recovery process. Uh, and you can look at the numbers on the report that I provided. strength and conditioning continues to be a very

101um I don't know well attended uh summer offering. Uh last year we extended that to the middle level again and those numbers increased to 130 students this year. Um you can see them out during the summer and uh going through uh a lot of the the workouts that are available to them. It's great to see our kids staying engaged and active in the summer. Uh we also have our music department who offer uh music lessons and camps and workshops for our students, marching band. Um those are highly uh involved as well with our uh our students. We also have leadership development with um our web program and our link program at the middle school with a total of about 150 students um uh who participate in those two activities and provide the support to our

102incoming uh sixth grade students and our incoming ninth grade students. Um and it's a great peerto-peer uh leadership opportunity as well. Um I listed the individuals. This is not something that Sue Perix can pull off on her own. It requires a team. Um, and I just want to give a shout out to those summer school principles who uh um spend time over the course of the entire year uh preparing for summer programming. We also have people that are doing a lot of work behind the scenes. Um, Mike Burrow, Marilyn Burish, Heidi Keffer, Sarah Clark, uh, Sue Lang, Randy Nolton, Kurt Nelson, and Mike Thompson are also highly involved in helping to make sure that our summer programming goes off smooth for our families. Um, one of my own personal goals this past year was to

103increase the number of partnerships that we had for our elementary students. Um, we had tried to do enrichment opportunities internally. uh one year and it went okay. Um but I felt like we weren't able to really uh reach as many students as I would like to to provide those opportunities. So uh early November last year, I uh put out an all call uh to a lot of community organizations um to talk through the opportunity to do a partnership and a memorandum of understanding so that we could work with them to create opportunities for students. So, this past year we added um opportunities for our students to participate in the Girl Scouts, um the Boys and Girls Club, Chipwolf Falls Parks and Recreation and Forestry, uh W Stout, Beaver Creek Reserve, Oaklair Children's Theater, and the

104Pablo Center at the Confluence. And you can see the number of students that engaged in those opportunities over the course of the summer. It was fantastic. Um, I think probably my favorite was uh the junior um zookeeper program um that we had partnered with um with the uh parks and recreation. Uh the students at different grade levels um were part of the junior zookeeper and the zookeeper worked with JC Lee who is our teacher of record and they created week-long lessons for the students to work with the animals to learn about what it means to be a zookeeper, what what's behind the scenes. I was there the day that they were feeding the animals and talking about nutrition and dietary and Ralph the I don't even know what the animal was. He was frightening actually.

105Um, but it was great just to have the kids have that experience of of going behind the scenes. But, um, we tried to really create opportunities that would reach and meet the the needs. As Katie shared in the report, we have kids who like different things. And so, we really looked at what our students are saying through our surveys and tried to create those partnerships and opportunities so students could engage in those um in those opportunities. So, um you can see I c I gave you a link uh summer programming information that just gives you just the basic information that I used to to uh reach out and what our partners had responded to. From this point forward, I'll use all of that information to create a report through Department of Public Instruction. Um and

106based on our participation and average daily attendance in these opportunities, we get a certain amount brought back to us. So, it works out well for us as a district. It It's kind of a win-win situation. Um, so, um, if you have any questions, please let me know. You really have 742 students in housing. So, they weren't there every day, but over the course of the summer, we had that many students who participated. Um, you'll see on here that the YMCA wasn't. We we partnered with them last year um with Feed My People um and we we talked about it um but we just they were having some staffing issues and so we just uh we decided not to partner this past summer. But that's something that we'll continue to look at and bring in because

107again working with the community and providing our kids opportunities is really fantastic. board members have any other questions? None. All right. Thank you, Miss Crown. Next, under 11.03, Viola technical changes. Superintendent. Yes. I need to make the board aware of a lowercase parenthetical a change in this latest technical changes. Thank you. You're welcome. That was it. That's it. That's You got 38 pages of attachments here. And that's the highlight that see board members have any questions or concerns. They should all be anything that's in the green. Good thing they don't go over my All right. Thank you, Mr. Mr. Holmes, for your presentation. Very concise. 11.04. Discussion of board activities. August 1st was the CISA 10 annual convention. Dave Martin was there. Tell us how that went. I was not there. You were not there?

108No, I was not there. I had a conflict and when I tried to um the meeting time that I had was different than their meeting time, so I did not make it. We We're supposed to have a sub for that, aren't we? Isn't that somewhat That's the one that's mandatory that we attend. What are they back up? What are they going to do? Well, I emailed them. They never got back to me. So, okay. All right. Well, no report on that. I have a pack meeting coming up with them next Friday, I believe. I'll find out. Okay. August 10th uh was the Pure Water Days parade. Anybody uh attend that? Somebody that attended the parade. Oh, well, that really wasn't a board function then, was it? Um August 20th was the mentor mentee lunchon. I

109did attend that and the lunch was wonderful. It was 4:30 a.m.'s coffee truck and it was just, you know, it's always wonderful to feel the energy of new staff with their mentors and just know that we're we're doing good things to get people on board and uh August 26th, yesterday was the all staff kickoff. Uh board members were present there since I presented there. I'll let somebody else speak on that. Who was there? Anybody? Go ahead, Mr. Olson. And by the way, jaded. We're jaded. You guys are all jaded over here. So, we're gonna look over here. But just Mr. Zimmerman, just so you know, you can feel free to call him grandpa or great grandpa. One of the it doesn't matter. Wow. Told you it's me and you on this one. Well, um you

110know, we listened to some inspirational talks from our board president. motivating. Um, but it was I think the teachers were I think it's always difficult because we're doing this inspiring talks and we're trying to get them in and they're sitting there on mind their minds are going just get me to my classroom so I can get started on this. So it's um there's a lot of mandatory stuff that goes with this and stuff. So trying to find that balance is always interesting. Um this Miss Cook's presentation I found extremely interesting. an old time. I'm There's another student that was in my classroom. So, I'm I'm feeling very old this week. So, student also another child of a She was in my first kindergarten class. Oh, she was? Yep. Yeah. I taught with her mom for

111quite a few years at the middle school. She was one of my favorite people. I also had a experience yesterday that was made me feel old, but it was just I was so grateful for it. one of our new hires at the middle school, one of our new sixth grade teachers. I've known her since she was four years old. She was in my youngest son's class. And I have memories of picking her up when she was four years old and throwing her up in the air. And that was back when I was in pretty good shape. And go 12, 13, 14 feet in the air. She was just all giggles. and her parents were both instructors themselves there in the district that I was working in at the time. And to greet her when she

112walked up yesterday to greet her as a now a full-fledged teacher in our district, it was just it was amazing to see and I do think she will do a fantastic job for us as well. But it just made me feel so old when she walked in. It is always an exciting time. Also, Can I say something with regard to what you had said, Steve? That um with we know that that anxiety happens with the staff and there are a lot of things that have to happen collectively but um through the calendar development. Um our staff have a work day built in this week. Um and then they also have a professional development day. Um which should help. Maybe we need to put them at the forefront. We've tried that before, but then they said

113don't do that. we want to kick off first. And so we keep trying to work the calendar to meet everybody's needs. But our staff will have a work day built in for them to get into their classrooms and um take care of their own personal business and then they'll have the professional development day on Thursday. So I'm sure whatever you do there will always be that anxiety of the first what you need to do in your mind to be ready for it. Well, I felt bad that after our talk, you know, then we're leaving Scott Marty with the unenviable task of trying to keep people's attention on, you know, computer safety. But from what I understand, you made it pretty exciting. I had to leave, but everyone says you had a pretty good presentation. So,

114I made my best effort, put my best foot forward, and I did not throw up on the stage. So, I was kind of felt that a real consideration. I kind of felt like it. So, I've it's it's been a few years since I've been in front of that big of a crowd for that monumental. And actually, I don't think I've ever had that monumental of a task before trying to do a full two hours, right? Um and luckily Luke and Cara, Luke Short and Car were both there to help split the task with me, which was uh I was extremely thankful for. Um but yeah, um it's been a it's been a hot minute since I've had to do that. So, um, and I no matter what, anytime that I've ever done that public speaking,

115I I do get nervous. I just I can't help it. So, you did well. You did well. And don't forget, you asked for it. Did I shouldn't sit here and complain. I was the one that asked for it. I'm like, we got a lot of stuff to cover techwise. Can I have some time? So, I'll uh I'll zip my mouth. I I also got to ask right now, do board members have to get their computers duo factored? Um, we probably should end up doing that at some point in time as well. Yeah, I guess I was I can do it. I don't think that was really a We'll We'll We'll get the We'll get the uh the building done first and then we'll come back and we'll take care of the board. But it's probably

116a bad idea to those that don't understand what you're So uh do Cisco Duo is multifactor authentication. That was one of the things that we presented on yesterday uh because we're rolling that out this year. Um actually technically over the course of the next two years we're going to spare our building and grounds and cafeteria staff until next year um while we get it all up and running. But um essentially it's um the the easiest way to handle it uh which we're advocating staff do is it's it's an app that you can download from your app store on your phone and all it is is it it links to the Cisco Duo account that we end up creating in district that attaches to um we're starting with Microsoft Active Directory. So when you log into

117your Windows computer, we'll eventually tie it as well to Gmail accounts. Um Skyward um Skyward will probably take us the longest and also Infinite Campus, but essentially it's a cyber security precaution um that a lot of uh insurance companies are advocating for. Um it's much more secure than just a complex password. Um you have to have your password as well as then your security check or your security code. So, when we get this all all synced up, and a lot of us in the room actually have already had it so far for the last three months, but whenever you go to log into your computer, um to make sure that you are you and yes, it you have you have more than just the password. It automatically sends a message to your phone. There's a

118little popup. You click on it. You click the check mark saying that yes, that was me. I'm the one that did it. And then it logs you right into your computer. So, uh we're trying to make it as painless as possible. We we opted to go with Cisco Duo because we knew that we could do it with all of our major systems that house our most important information. Um, and so we're we're my department and I will continue to do whatever we can to hold off the and I believe I've said this to you before uh when I've been in the room in in my uh my colleagues and in my profession they always talk about it's not a matter of if but when a cyber security event happens and my goal is to push

119that when off as far as I can and we're going to do whatever we can to make that happen. So, and that's part of why I wanted to present to the staff yesterday is to get them aware of exactly how important that all is um and why we have to move into the realm of multifactor authentication. So, so Steve, what he just said, did that sound like Charlie Brown teacher? For the record, we never logged in when we use slide rules when I was in You just heard it. You know there there are people in this room that don't even know what a slide is. Sorry, but that was the first calculus calculators. Was it having Socrates as a teacher? Yeah. Yeah. You're laughing now, but you're the one that's going to have to work

120with me. So, you know what? Who's going to be laughing? Luck. I already have the app downloaded because of my work. and it'll just give me the same message through that app, right? Yep. Yeah. Yeah. You won't have to download anything different. You can And actually the uh we didn't teach this to the staff yesterday, but the cool part is is that if you don't have another multifactor authentication program, you can put everything into Cisco Duo. Like it it it doesn't matter that we're utilizing it as a school district. It's its own thing. It's just a it's a quick check factor back and forth. So, if you've got other accounts that you want to put in there, you you can. It's nothing ties together at all other than just being the the method of security

121checking. So, okay. Right. Uh let's see. So, that was all board activities. Next is uh 12.01 discussion of meeting. Anybody have any comments about the meeting? Was it a balanced discussion? Did we all air and actively listen to all points of view? We'll get our chance to pick on Steve appropriately. Just doing it for her sake. All right. Um, future agenda items and upcoming events. September 4th is the first day of school district. September 13th is coffee and commerce at 8 a.m. at Caribou Coffee. September 23rd at 4:30 is business after hours. Myron Construction. September 24th is the regular monthly board meeting. September 26th to 28th is Wisdom Sharing 2024, Seattle, Washington. Peggy and Sherry are already signed up all the way to Seattle. That's dedication. Thank you for doing that on behalf of You

122have to go through the fit. We're probably coming back, too. I'm going to Texas on that Tuesday. So, not coming back. Seattle to Texas. That's got a little bit of a And October 23rd is the uh WASBY fall regional meeting off Broadway Banquet Center in Monomony. And uh Sherry is the WASB delegate and I will go, but you know there are some boards that everybody goes. It would be kind of nice if somebody else would like to come along any but I will go. Thank you, Peg. I've been to one already. I know you've been to one. That doesn't mean I have at every chair. been a one two. All right. All right. Are there any other uh items coming up or in the past that we missed on any of those discussions? It's a

123free meal, by the way, too. So, you know, time away from your kids. All right. Then 13.01. We would look for a motion to adjourn at 8:50 p.m. Motion to adjurnn. Motion by Mark. Is there a second? I'll second it. Second by Malong. Any further discussion? All those in favor say I. I. Opposed. Motion carries. We stand adjourn. Thank you all. Next week's official.