Board Meeting June 3rd, 2025

001Um, good evening. I'd like to call to order the June 3rd, 2025 meeting of the School District of Monomony Falls Board of Education. Please rise for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Miss Mosho, was the meeting properly posted? Yes, it was. Okay. Thank you. This is a regular meeting of the school district of Monamin Falls Board of Education. It's being held actually in the uh community room at the Monamin Falls Public Library at 156 North 8436 Pilgrim Road. Nomin Falls, Wisconsin. Um, a live broadcast is the televised on Time Warner Spectrum cable channel 25. To watch the recorded meeting, please visit our website at www.fallschools.org/board and click

002on watch live or view archive meetings. Miss Mosho, can you please do roll call attendance? Yes, I can. Board member here. Board member here. Board member here. President. President Grant here. Board member Christensen here. Board member L I am here. Member Kramer here. Okay. Um I do need a motion to approve today's meeting agenda. I'll motion. I I would actually like to motion to amend the agenda to move the number two the finest after number three the reports. Okay. I do have a motion to uh reorder the finest. Uh second. Okay. I have a motion and a second. All those in favor say I. I opposed. Okay. Thank you for that. And then um are there any public comment forms to turn in? Otherwise that will be closed. Okay. Great. Okay. So again we have

003reordered the agenda. The next item is reports and um do we have any reports from board members? Yes I actually have a a report. Um so last week and last night I was able to attend uh a couple events. one we had last week. First one was our retirement celebration for uh staff and teachers. It was really great to see the combined years of knowledge that we had in our buildings instructing our little ones. Um it was awesome to be part of that. Um thanks Leah for the putting me on the spot and making me speak there. Uh didn't expect that. But it was great to to let them know that it was great to let them know that I appreciated them and and you know thanked them for all their hard hard uh years

004of labor and dealing with the the kids. Um we also had our scholarship meeting that uh I think Mr. Langanger attended as well. Um it was really good. I think I heard numbers of over a quarter million of a dollars quarter million dollars was was handed out in scholarships to our seniors. That's phenomenal. I want to thank the community and all those who uh gave that opportunity to us to help with uh college expenses. That's phenomenal. Thank you. Um and then last night we had our senior athletic awards uh for all the athletes who've competed in sports. Um some students, it was nice seeing them three sports and you know in varsity letters in all three sports. It's amazing. Um and I thank u Mr. Damato for putting that together, orchestrating that and it was

005really well to to see us celebrate these events. I do as well. You want to go? Sure. Um I'm going to say I uh back back on May 14th, which seems like a long time ago now. Um I attended the multicultural fair at Valley Elementary. Um there was really great community turnout. Um it was nice to see also staff representing their unique cultures. I thought that was uh nice. That wasn't just families. It was also staff participating. Um there's a lot of great performances um from a number of cultures. A lot of good food. Um so a lot of it was also donated. So we appreciate the community's donations of the food there. Um my daughter I know got a henna tattoo on her hand that she adored for many many days until it finally

006washed off. Um, and then I also wanted to uh acknowledge that uh June is Pride Month. Uh, and that we as a board just should be reminded to implement inclusive policies that allow uh LGBTQ plus students and those students with parents that are in that community equal opportunity to see themselves um and their families represented in school materials just as any other student does. And then I also have a rep some things to report. So, first I was able to attend the family fun and trucks um fundraiser by the BF in Riverside PiPTO. Um and it was really nice. I've been there for many years now. It usually was outside, but they did a great job shifting it to being inside. Um my daughter, the highlight for my daughter, I would say, would be um

007the or the whipped cream in the face to her principal, Mr. Walter. So, that was fun for her. Um, I also recently had the pleasure of joining half of the Riverside fourth grade classes on their field trip to Madison um to see the Wisconsin State Capital. Uh, I just I'm blown away. I think it's an incredible opportunity that children can still go do that. And I was really impressed from the teachers thoughtful preparation to, you know, our bus was like flawless. You know, being a teacher in the past, I'm like, "Oh, the bus ride's going to be the most most interesting." But honestly, she had fun activities for us to do and so that was cool. But then also um the respect that the fourth graders showed to the Capitol building and Lady Forward were

008just really neat. Uh we also went to the Henryville Zoo. I might be saying it wrong. Henry, thank you. The zoo in Madison and um I don't know if you know, but the caffe, it's a large oversized rodent, is like the animal that every fourth grader is freaking out about. So, I learned that that the Cathy Bara is like I don't know, it's amazing to all these kids. Um, and then also as a member of the Maui Falls School Board, I'd like to echo Jesse in acknowledging that June is Pride Month. Beyond the important celebrations, I believe it's crucial that we recognize Pride Month through the lens of student mental health. We know that LGBTQ plus youth often face unique challenges and unfortunately experience higher rates of anxiety, depression, and even thoughts of self harm.

009And these aren't just statistics. These are our students. Creating a school environment where every student feels safe, respected, and truly belongs is fundamental to their academic success and overall well-being. When LGBTQ plus students feel affirmed, and supported in our schools, it significantly strengthens their resilience and directly boosts their engagement and achievement in the classroom. So this month and all year, I'd like to honor our LGBTQ plus students, families, and staff who contribute to so much to our school community. This commitment to welcome all isn't separate from schooling. It's a direct investment in the mental health and academic potential of every single student in Monomony Falls. Thank you. Any other board member reports? Okay. If not, uh the next item would be the student board members. Um both of them are um unable to be here

010tonight because they have uh they're both seniors and they have a number of uh events and things this week. So uh last report would be superintendent report. Yep. Uh you have a document in front of you and and I will summarize it uh just for time sake. But um in terms of the cyber incident, it's been fully resolved just like all the communication that I have pushed out there. The biggest point is we're confident that no personal data such as staff, student or family information was accessed or removed. Uh the staff really did a great job. A lot of credit to the technology department for just being on top of it. I was in multiple buildings yesterday checking in with staff directly. Um and they seem to be handling things really well terms of password

011resets and things that you have to do. Uh the power outage today was brief. uh but we're seeming to get used to that had nothing to do with the cyber incident. It's is something in Monomony Falls that is seems to be a regular occurrence unfortunately. Um next couple of things, the Optimus Club project update. Won't go into that too much detail. Um there's a there's a lot of great uh work going on over there if you want to stop over. They're almost done with uh getting the base set for the footings. So if you've not seen that, there's a lot of heavy equipment over there. They'll be laying footings any day. After footings comes walls. So, that project's going to move over pretty quickly. Um my wife talked to a member regular member at C

012and Wreck this weekend when she was out shopping and they're so very appreciative to the board uh for this facility um was expressed. Just wanted to bring that up. Uh I went to an event uh several of us went to an event fine arts hall of fame inductees uh just a wonderful event uh that we uh honored them with plaques and then they were presented on the stage Megan by Allison Wang David Shaw Ron Dal was able to eat supper with a couple of them some really wonderful stories uh uh Carnegie Hall pianist and Allison uh right to uh just some wonderful stories with all of these award winners. So, the I also attended an art gallery display. Actually, most of the directors up here. Uh we went up to the art gallery display. Uh

013Dan was there, Leah, myself, Amy Reeel, and I even bought a piece of art. I was excited about it. I have it at my office now. A student just did such a great job. I went around and looked at everything and I really wanted to buy it and they had a buy price, so that was really fun. Um I didn't expect her to deliver it to my office, but that was very nice, too. So, we're going to find a place for it, I think. Right. Yes. somewhere kind of cool, but it's a it's a nice piece. Uh Lana Shikert was honored. We have a lot of retirees uh not just at retirement celebrations, but also events. For example, Lana was at a concert. So, I was able to be on the stage and express thanks

014for so many years of wonderful things. Had a really good relationship with uh the music department in the district and Lana especially. So, she's been great to me in terms of the transition. So, we're able to give her some flowers, do a final song uh was pretty great. So that was actually two weeks ago now now that I'm thinking back but a lot going on been very busy. Uh the healthcare academy held their capstone ceremony last Wednesday. Uh so that was a great event. A lot of information listed there uh for that healthc care academy the retirement celebration. Dr. Wbert was there. Thank you for speaking. I think it was a great event. We had multiple stories, some wonderful stories, uh, from all of the staff and and they were honored and appreciated and and

015I think that went really well. Um, I know I was talking to Leah and she says, "I think we're going to make some of those changes like we did this year kind of going forward." Um, I jumped in and attended the educator academy capstone event on Thursday, last Thursday. Uh, so a lot of parents were there. In your digital links, you can see a picture of uh, they presented their projects. They they did a lot of um you know uh not student teaching per se but being in classrooms and getting some experience about what they'd be interested in and different grade levels. It was really great to hear their story but also their projections for the future. So all the they're all going to college in a lot of different places. Madison, Oshkosh, one at

016Marquette that I can remember. Carol I think I got them all. There might have been one more. Uh, but it was a great event for about I don't know an hour or two. Um, on Thursday, the senior awards night, uh, thank you again for Mr. Langanger and Dr. Wickert for being at the senior awards night. I think it's well over a quart million dollars was given away. I I stopped losing count and we're just those sorts of dollar amounts change over time, but it's really a wonderful event. You know, I started at 7 o'clock and I think we didn't get done till like 9:30, which is no problem at all when you're awarding students that are so well deserving of of all these scholarships. I mean, you'd come through and then all of a sudden

017there'd be a $10,000 scholarship and you're like, "Oh, okay." If you were like, "Okay, that's important." And not that the other ones aren't either. So, it was really awesome for the students. Uh, a lot of parents there. It was pretty packed at the high school. Then I attended a school high school choir concert on Thursday night as well. It was a very busy day. Um that evening it was Mr. uh she she's last concert. We were able to do a presentation for him as well. Uh Mr. Gbau and I were on the stage. It was less about us and more about the students serenating him. And it was really quite an event. It was fun. It was awesome. It was heartfelt. Uh and the kids really did a great job. They had multiple gifts for

018him. He's a retiring teacher as well. So that was a wonderful event. And I know there's a couple emails floating around where I had uh I tend to go to a lot of events, but it's in my best interest. I I try to be at many of them, but by no means can I make them all. We just happen to be double booked that day. And I know somebody sent an email. So I said to the whole and I'll say it here again that I apologize to the middle school. I couldn't be there because I was at this one. But uh the middle school had a concert that day as well, a string concert. Just wasn't able to be in two places. But it I'm sure that was a great concert as well. Um, we're

019allowing a company to beta test a a safety signal at Ben Franklin and the high school. So, this isn't costing us anything. We're just exploring a grant about a $400,000 grant uh Mr. Halverson's working on with Caitlyn. It's a safety grant. So, we're working on it. And to see there, we're just beta testing some safety and security signals, which isn't costing us anything, but if you see some people crawling around, you know, roofs and stuff like that. We're we're just doing things to try to make things better. Uh, congratulations to North Middle School Principal Terry Kobars on our new position in another district. Uh we not only posted that position, we have multiple many applicants uh uh did initial screening, we actually have interviews tomorrow. So thank you to Dr. Christensen and Dr. Ward for

020sitting in on the interviews along with a pretty large team. We have multiple teams uh all day tomorrow uh interviewing for Terry's position as uh the North Middle School principal including uh teachers um sta and other staff in the building, district office administrator. It's a really big group, multiple groups. Uh so we're looking forward to that and we hope to have, you know, a top candidate, you know, by the end of the week. That said, of the candidates we're bringing in, I believe there's over 35 to 40 years of sitting administrative experience. So it's quite the pool. It's a great pool of candidates. Uh so we're looking forward to that. Uh the focus on the fall section went out recently in the May edition or the June edition. I'm sorry, it just went out and

021I know it went out there because a lot of the parents or not the parents, the uh community members at um the C and W facility were wanting to ask about, you know, that presentation and and I gave it to them and and they're just really excited over there. I stopped in again yesterday to talk to them. Little bit of an updated organizational chart that was updated again this morning because there was a little bit of a typo, but that's something that we're working on for July 1st. you know, we'll be handling some of that in in close session tonight with those administrative contracts and that reorganization. Uh little note and reminder, I know Isabella has sent you this email to all board members. Just reminder about the campaign finance date reminders. So, there's a

022link in there for everybody here um that that's you of course know that that's required and I'm sure you all take care of it like you always do. So, the deadlines are in there for that. It was an interesting open enrollment article that was provided to me by another staff member. um thought I'd put it in there just informational. We'll be coming to discussion about that in June sometime. Um aside from the athletic department update like Mr. uh somebody had mentioned I think Mr. Halverson or somebody had mentioned oh no we had mentioned up here during the the the actual u board member report that Mr. Damato has been doing a wonderful job with his end of year celebration. and it's really been a great hire for us as athletic director and we look forward

023to working with him for years to come. So, so last thing and this was just Saturday. So, several of us, Mr. Halverson, myself and Mr. Gabbor decided to go to the band booster medals event just because I've heard of these before but never with the band. But our band did a great job. It was just amazing. So, we were out there. I don't know what about 8:30 or 8:15 on Saturday morning and they had it. They must have had 30 40 cars when I got there. Um, everybody was bringing scrap metal. I had scrap metal from my dad's and everybody's kind of thinking what I was thinking. Are they going to take my scrap metal? Of course, they took everything. So, every there was so many community members lined up and it's a fundraising event

024for the band booster. So, uh, Mr. Brower and I were there, Mr. Halverson was there. I was there. And it it was it was really nice to see an event that was well publicized and you could see all these band students dealing with disassembling things and doing scrap and then they're going to get I don't know how much they made with it. I'm interested though and I'm going to look into it. But that was a a really great event. So been a really busy couple weeks, but that tends to be the way it is at the end of a school year. Um is that we're all sort of moving. uh give a lot of credit to all the teachers, all the educators, the principles especially um usually have multiple events every week uh in order

025to continue to honor students and honor staff as we we come to the end. Big things this week are obviously graduation. So graduation on Friday night and I hear it's gone from 20% to 5% chance of rain. So Mr. Gibbar has the biggest thing because we hold graduation outside uh and it's a wonderful fireworks display which obviously we can't do inside. So, there's a lot of different things going on. So, Friday night's the big night for graduating the class of 2025 and then we'll finish up next week with two fifth grade graduations or not graduations, but yeah, graduations from fifth grade and then the eighth grade ceremony as well uh next week. So, it's a busy couple of weeks, but that's the nature of the end of the school year and we're excited about it.

026We're ready, prepared, and continue to work very hard to support students and staff and families throughout the district. Uh, last thing I just want to mention that I guess I'd be remiss without mentioning the Veterans Appreciation Month only because my son is now an enlisted officer in the United States Army. So, I mention it uh because a I'm proud of that fact and proud of him, but also there's a lot of others that have uh parents and children of ours that are enlisted in serving or have served. Thank you, Mr. Munoz. Um so, we have a special guest this evening for the finest that we are reordered our agenda. They are in route. Yeah, they're almost here. Okay. Uh can we make a motion to I don't know. I I don't want to set a

027precedent that we can make a motion to amend whenever we want to amend. And uh well, we set the agenda. If we could just pause for a few minutes. I don't um Why don't we take a couple of minutes? They're here. All right. All right. All right. All right. So, again, we do have a special guest with us this evening for The Finest. And um Mr. Munoz, will you be kicking it off and then come on over? All right. Michael, right? Congratulations. I was a wrestler myself. Congratulations. Quinn, why don't you come on over? Sorry, Quinn and I are tight because we're both wrestling coaches. So, old wrestling coaches always kind of get along. Why don't you take it over from here? Uh, WIA state wrestling qualifier. Um, Michael Deiden, Deliden, Deiden, uh, was a

028WIA state qualifier doing a lot of great things on the wrestling mat, but I know Quinn's going to get a lot more specific than that. And then I'll hand it out and we'll do pictures once you're done there. Okay. All right. Good. So, come on over, Mike. This is Mike. Mike is a freshman for us. Um, he's done quite a bit for our wrestling program as a young athlete. He was a state qualifier. uh he lost in the quarterfinals to the three-time state champ and gave that wrestler probably the toughest match of his whole senior year from Hudson and uh lost in the blood rounds and the blood rounds being said it's a state placing round so he fell short there but then but just a little that's a wrestling lingo uh just for all

029the people at home and online and recorded that's that's wrestling lingo uh Quinn is a teacher of ours and a wrestling coach and I'm an old wrestling coach back from the day, but that's just terminology and lingo that we're all very proud of as wrestlers. So, go ahead, Quinn. Yes. So, um, so definitely he did he did a wonderful job. Uh, and postseason he ended up went to Las Vegas and wrestled at the US Open, took fifth and, uh, qualified for the national team. So, he's done quite a bit to go to the national tournament. Uh, and that's where you're putting your training right now for Greco. So, his main focus postseason is Greco Rowan wrestling. All right. Why don't we give him a round of applause? All right. Well, congratulations. That's awesome. Draco Roman.

030I was never too good at I was more of a freestyle guy myself, but Draco Roman is very challenging, which is why I probably wasn't that good at it. So, that's great. What grade are you in now? So, you got several years of wrestling left ahead of you. All right. Congratulations. Thanks for coming out. Well done. Thanks, coach. Thank you. Thanks, coach. I think Quinn just like to say that it's proper jargon. It is. It is very much so. All right. So now we we'll move to the discussion items and we have um a number of items. The first um is a discussion on policy templates by Niola and I believe Mr. Munoz and representative from Niola will be present. Yep. Actually, Dr. Thompson's going to take the lead on the presentation. Uh Dr. Thompson

031uh works with Neiola as a Neola representative. So, I'll have a little piece at the very end. Uh but Dr. Thompson's going to take it over from here once we get the projections on the screen. Uh and of course, you have all the elements in front of you there. Thank you, David. Welcome. Thank you to the school boards. Excited about a year. Before I start, I just want to thank congratulate you as you're wrapping up another school year. The work you do is incredibly important. You position staff to work well with students. This time I believe be posting the presentation so I can refer to it. A couple things about Viola. Does anyone know what stands for? Ohio. Yes. Northeastern Ohio Associates. It was started in the 70s by a group of retired superintendents in

032Ohio that work primarily in school districts on um pupil facility planning, curriculum units, and policy development. In a very short amount of time, it was clear the districts needed help in policy development, and that's when they started specializing that retired superintendent are terrible at not working. So, the drivers of six states, we currently have 15 states. We have 355 420 school districts in Wisconsin. So I'm excited to share uh that Neiola partners with many many school districts in Wisconsin and beyond make sure they have a solid policy platform. So you have the presentation in front of you. I'll refer to it as well. Um we really monitor the federal law, the changes in the federal law and state statute. Those are the things that are foundational to a district's policy. And so we have a

033team of people doing that for our districts. And then a couple times a year, we meet as a state um and we develop updates. Um so we're continuously updating our school districts policies and guidelines to make sure they're compliant with federal law, state statute, and they reflect best practice. Um as I said, we have 1500 clients. uh we work closely with them to make sure uh we're giving them the guidance that they need to be successful uh helping students. Um there's a state of where we hang out and and you might look at that map and go, "Well, what's going on with Florida?" As I mentioned, retired superintendents are terrible at not working. And so, um, the person that eventually, uh, acquired Miola wanted to get away and spent some time down in Florida and

034and while vacationing secured most of the districts in Florida. Um, so we were in six states kind of out in the upper Midwest and Florida. Um, so most of the uh revisions uh to policy come from changes in state law. about 90% of of what we do here in public education in the state of Wisconsin is driven by state statute, but also keep an eye on the federal law. Uh we we make sure that every policy and guideline has been vetted, including the options that districts have within those policies and that they're legally compliant. That being said, uh local districts can include their own lang if they would like and many districts do. And when that happens, we trademark Niola for Miola's language and the district for their language. Miola does not vet local language.

035That would be done by your attorney. I work with 26 districts in southeastern Wisconsin. Most of them have local language that they like has been vetted and we include that in their local policy. Go ahead. I talked a little bit about the vetting. That first firm, Lenning, uh Lewis and Lacy, they're the Wisconsin firm that makes sure all the policies are compliant with state statute and rule. Uh the two other firms are the firms that take a look at these from a federal level. Um and all that work is being done behind the scenes. Uh think about what it would cost for a single school district to do that on their own. U that's why one of the reasons I believe uh Neil is is a great value uh for school districts and that's what

036we hear from our clients on a regular basis. Um so they do that vetting before it even comes in for you to consider uh delivered by experienced practitioners. I have also failed at retirement uh public education for 35 years. Um, I'm a recovering high school math teacher, coach, assistant principal, high school principal, assistant superintendent. My last 13 years I was superintendent. Uh, four of those years in St. Francis where I brought Neiola in and my last nine years in Whitefish Bay where we worked with a different uh process. So, I can talk to that a little bit, but really um I love working with the other 13 associates. They have a lot of um experience, wisdom. um talk to them on a regular basis. Uh if I get calls that I have some questions on,

037I I have a network that I can go to and uh so you're dealing with people who have been in the field for some time and are bad at retirement. I will add I love the work. Um I've always loved school law. Um, I'm kind of a school law won wonk and uh my favorite case law is Tinker versus De Mo if you're into student free speech and uh I was at the joint convention a couple years ago and I was looking through the program and it said John Tinker will be presenting. I'm like, "Yeah, right. John Tinker is going to be here, right?" he was there and he told the story about uh how his case made it all the way to the Supreme Court and still guides student first amendment free speech to

038this day. So I get goosebumps thinking about that. So um I love this work. Go ahead. Um when uh we bring policies to the board and the board uh eventually approves them right away they get sent to production. There's a team in Ohio that will review all those, make sure the formatting is set. If we've missed anything, they'll call back with questions. They get posted within a couple weeks. And so that is all done by Neiola staff who's trained to do it. So they take care of all those updates and the district will be notified when they are posted. So if you were taking action tonight on policies, the next morning Isabelle or David would get a hold of me. I would send those all to production and then two weeks later, boom, they're live,

039posted on board docs. We do all of that. Um, go ahead. So really, we really want um the focus and attention, boards, leaders, teachers, support staff focusing on making sure students reach their potential, always learning. If we can provide more time for that, that that's what we're after. So, we are going to do a lot of the heavy lifting on the policy at the front end and then we bring uh a well polished format that's legally compliant for the board to consider and so more time is redirected. As a leader, time was one of our most valuable resources and so we can find a way to t use time differently and that's what I think Miola provides. That's a plus for kids. So, I put in this chart, this is not part of the uh

040uh home office kit, but I wanted to share with you what my experience was working with Neiola as a client because I worked with them for about 10 years in Greenfield and I brought him into St. Francis. So, this is how I view Niola and this is why I chose to work with Neiola. Uh had a couple different uh opportunities, but I believe in the product. So, go ahead with that first bullet. Uh the updates are processbased, proactive and systemic. Twice a year once your policies are drafted and approved twice a year there are regular updates. Without Neola, no one was doing that. I would have to go search for that stuff. I would have to search like what needs to be done now. So we have an update coming out. It is uh 34-2.

041There are about 30 different policy modifications we're recommending districts make. many of them around uh changes in federal law, state statute or best practice. For sometimes a policy is not as clear as we think it should be. Some of those ideas come up from our clients during our update meetings. We keep track of those and then we make these uh recommendations. Proactive, I want to focus on that. Um you're either reactive or proactive. Um this puts districts in the position of proactive. And that means you're working on things that are important but not urgent. And that's where you do your best thinking. If you're in the reactive position, it's important and urgent and you're feeling a different kind of stress. And so we want people to be in that proactive position long term. Go ahead.

042Uh the policies and the administrative guidelines, which some districts refer to as procedures, are transparent and easily searchable. A little later on, we'll be able to pull up another uh district's website, go to their policies, pull up their policies, and we can search by keywords, and every policy that has that word in it will pop up. And so that's good for board, staff, families. Um, and and so I view that as a really really uh positive attribute of of this product. Go ahead, Isabella. Thank you. Again, uh effective and efficient. uh there's a lot of things that are efficient but they may not be that effective. I think this is both. I think it really threads the needle on making best use of time and and delivering good product. Um and again time can be

043redirected to supporting student staff and other priorities. There's lots of priorities um including policy development but we can streamline this in a way that makes sense. Um I like the continuous improvement aspect of all the updates. I'll have 26 meetings in the next two months with districts. I will get a half a dozen really good ideas for updates. I'll bring those to Green Bay to meet with the attorneys and the other associates. Those most likely will become future revisions. Those ideas come from our clients as well. Um the uh National Association of School uh secondary school principles did a survey a couple decades ago. What do staff want? What do the teachers want in order to be successful? Number one, very, very clear expectations. They may not always agree with them, but they want clear

044expectations. And I think really good policy when communicated well and the whole system learns about what the expectations are puts everyone in a real good position, clearest kind. And I came up with this analogy because I lived it the last nine years. When I had Neiola, I felt like I got the football on the five yard line. And without Miola, I felt like I had to catch it in the end zone. And days I had blockers and other days I didn't. So, um, as a client, I really valued that because they were coming to me. I knew they were legally vetted. I knew what the sandbox was and we made our recommendations and brought them to the board. Um, so that felt good and overall I thought it was value ad. And so, um, I

045like working for Neiola because I think the product kind of sells itself. I'm not into sales. I'm into service. I like working with people. I like trying to help kids and that's why I do what I do. So, uh, Isabella, if you could hit that update link, uh, number nine, that is a hyperlink right there. It says update. It's loading. So that's going to open up to a PDF and it's going to show the number of updates and legal alerts and communications we've had in 2015 and what they have now in theory. It's just loading. It's loading. Okay. So, uh, the last few years, um, there's been a lot of movement in policies, a lot of changes in state statute and federal laws, which required a lot of modifications, special updates, legal alerts, some examples

046at the state level. Act 20, you're not screen. Uh, Niola saw that coming, developed a legally compliant policy. Um, all 26 of my districts have had them reviewed. they're approved. They're in the process of being legally compliant. It's got to be posted July 1. We know there's going to be revisions in Act 20 because it's so early. And our recommendation to districts is don't implement this policy until September 1, 2027. That's the latest date you have to do it because we're going to learn a lot more about that. Act 20 is one of those updates. Um, financial literacy was recently added as a requirement and that takes a little extra care to take a look at your graduation policy because now you have a set of requirements for the class of 2028 and a different

047set for the other classes. But we work with school districts on making sure we can navigate those in. And so I think we can skip the PDF needless or is it coming up? All right. Still your laptop. Well, I think for the purpose of the presentation, the number of policy updates and special updates have increased anywhere from three times to five times, whether it's a legal alert, a special update, or policy update. So, we we can move on. He said we can move on. There we go. Thank you. Yeah. So, if you just scroll down a little bit, uh 2015 is the gray bar. Um the red is is 2024. And with all the changes at the state and federal level and the swinging, I'll say it politically caused a lot of pivots in the

048in the public school policy world. So, um you're either keeping up or you're not. does it very very best to make sure districts are legally compliant based upon what's what's happening. Thank you visual. Yeah, thanks. Um so moving on. So at the policy committee meeting, I was asked to bring forward a possible proposal on a drafting schedule. So um there was a desire to see if we could get up and running with our full policy suite administrative guidelines in a year and that is certainly possible and so we've uh put together a proposal kind of a draft that would accomplish that. So, um, the policy sections would be drafted with me and and district leadership and it would require district leadership. Go ahead. Uh, these policy sections would go to the policy committee for review

049and feedback. Um, then it would go to the entire board for preliminary approval. That's important. These things get approved twice. sections preliminary and then when all the sections are done they come back for second final resolution and approval. Go ahead. So a total of five drafting session, five policy committee reviews, five preliminary board approvals and then final board approval of new policies scheduled for January for full implementation July 1, 2026. Those would be for the policies. So this is an adjust I'm just going to jump in here from our initial presentation. It was a two-year onboarding. So, this is an expedited process with half a year for policies and I know that it's coming next. It's half a year for AGS or administrative guidelines so that we can be fully implemented within a year. I'm

050afraid to hit that drafting schedule proposal. Let's come back to that. Let's or do you think it's gonna Oh, there it is. So, um, you know, right away in June, uh, we would meet to develop this final schedule here. I just put the months in there. Right away in June, there would be a two-hour training, uh, with someone who, uh, would work with Isabella as she would be the primary person, the master behind board docs, uh, assigning a lot of this work. And then in July, we would kick off drafting bylaws and the superintendent section. And that would be uh David and I working closely together to draft those two sections out. Um in August, the policy committee would review that and right away in August, we would start drafting a second group that would

051involve um David and HR, the 30,000 and 4,000s, professional group support staff. Um so now these things kind of start working together in August. Also a board meeting, preliminary approval of the zeros and the thousands. Then in September, policy would pick up the threes, the fours, and the nines. Then we have another drafting program, uh, drafting session for 2000s and eights. And then that whole cycle kind of continues to go. Often uh, drafts will go to the policy committee and there'll be some feedback for some revision and then we we make those revisions and the next time we go to policy, we bring that back. And so that's a normal process. Um lot of heavy lifting there. The key to this process is between meetings leaders have to get in review policies and make their

052decisions and recommendations. So when I come to the district we open it up most of it's been sought uh kind of vetted through and then final questions are addressed. I have been in drafting sessions where I show up and the first time people are looking at it is then that doesn't go well. That doesn't go well. So it's it's really really important. This is a big commitment uh that that work is done ahead of time. So that's the uh policy proposal. Um there's another uh I want to cover the guidelines too. Um following the um if this would move forward f following the uh resolution for the second approval on the policies we would begin drafting the administrative guidelines and so um in January we would do the thousands and the 9000s in February the

053threes and fours March twos and eights 5000s and in May sevens and sixes policy u in most districts um allows the superintendent to draft have to approve administrative guidelines. They're analogous to a teacher's lesson plan and have to be that flexible. Um, in 25 of the 26 school districts, that's how that is. I do have one district where the board does review and approve the AGS. So, that's a local decision. Um, but this is under the assumption that, uh, David would have the authority to approve uh, the procedures or administrative guidelines. Okay, we can go back to the slide deck. So, in districts that do it that way with the superintendent making adjustments to administrative guidelines, there's a you're advised of it. You're made aware of it. It doesn't just happen in the background. So,

054if there's an adjustment to an AG, then that comes and you're made aware of it in the policy committee. Well, because in our district, the committee actually also reviews the procedures also too. So correct. Um if that continues, how is that possible? That that actually would fit well with my practice in the previous district where I was superintendent where if I would make an adjustment to an AG, I would bring it to committee, but the committee meets once a month. So I'm just taking a look at that aggressive schedule up there. Yeah, this is the onboarding is different than regular practice. Okay. right now the initial presentation to the board um or the committee was a little bit longer process. Um so just in feedback from the committee I think there was a desire to

055expedite this a little bit. There is a way to do that and still keep us functioning very well. Um it's a lot of behind the-scenes work um obvious with a lot of the administrators that are in the room right now. Uh but that's important work and work that we're committed to doing. Um but obviously there's multiple I think you can see from the drafting um proposal that that's constantly being brought up in front of the board the committee the board the committee the board the committee the board and that's the onboarding process which is critical um I mean we obviously have policies and procedures now and I'm assuming that as we go forward and we start with like the 100s or whatever that And you would carry this through as well is like we look

056at the policy that we have. We look at the template that you have and the options that you have and we're trying to match what we have but using templated language. Absolutely. To the extent that there are times when perhaps we want to change something, those things would be brought out for people's attention that that this is a this is a change versus just language change but meaning the same thing. Yeah, I think Dr. Thompson brought that up that many districts have homegrown policies that aren't necessarily insured by Niola, but they're included as part of the Niola book. Um but that's clearly identified in the templates um that are brought forward. So yes, so if there's policies that we look at, part of the initial onboarding is going to be, you know, Noah is going

057to have these these structured templates backed up by all of this research and they'll put them in front. We'll look at our existing policies and say, well, a lot of these are okay, like they're pretty close. They're close enough where there's really not that much difference. let's go with the policies that have $2 million worth of insurance. Um, which is one of the big cells additionally uh with Niola. But yes. Yes. So the answer to your question is yes. Can I ask to so from your experience working with Niola and then seeing our policies, can you estimate at all like a percentage that are similar of ours to Neias? No, you really have to get into the work. Okay. I mean the work that that Dr. Thompson is so happy about being engaged with after

058his retirement from Whitefish Bay uh as superintendent. The uh you you really have to get into the room and start looking at it uh because it's it's not appropriate for me to go out as a non-Nola client today and take a Nola policy and copy because it's shifted because it's it's their it's their copyright copyright. So for me to do that, I mean, they're out there. There's some you can go online and see Nola's policies everywhere, but it's it's really you can really engage and get to your answer once we start doing that tight bringing it to committee, bringing it to the board and getting into that process that will become very evident. And maybe David, you can you can speak to this. I mean, we have policy. I mean, I've been on the board

059for four years now. There are policies that I mean there's supposed to be a rotation. We we try to review them and update them. I mean there are policies in four years that we haven't updated and I'd say there are policies that are 10 years old that haven't been updated. So this is I mean to have a proactive um partner. Yeah. Go. Yeah. So the change to to answer your where I think you're going with that, the change would be in a year everything would be updated and then it would be constantly updated because that's part of what we're paying for is yes in a year those policies that we haven't got through we've been going through a lot of policies. There's a lot of them out there, but instead of having those wait and

060be in the background, they're all going to be updated and fully 100% up to date and then the multiple updates that are part of the recommendation that's coming ahead here on slides. Um, is that they're always going to be updated and there's always a possibility if we're between updates for me to reach out to to our Neola representative who would be Dr. Thompson and to say, "Hey, this came up. you know, I have someone to go to that has a whole bunch of people in all these Midwestern states and Florida because of the retirement thing and to bounce things off of in all of these districts, 355 districts in Wisconsin alone, which is uh it's a pretty big resource. So, so what does this look like for the policy committee then? Like I mean you're

061talking about a lot of the work that is done on the policy committee is handled now here. So what does that look like? Well, there's there's two different answers to that question. Um we'd stick to the drafting schedule in the short term and eventually the policy the nature of the policy committee would need to meet a lot less, right? And that's how it works in other districts that are NEOA clients. if if there's a policy committee, they meet a lot less frequently because they don't need to, right? Yeah. If I could jump in. Yeah, go ahead. I I met uh last Friday with a school district and a policy committee. The last update we met for three hours, went through every single revision on the uh policies, the administrative guidelines and something called a technical

062correction. Ah yeah, which is uh not substantive in nature. It may be a a citation. It may be a word choice. Uh we were done in two hours and 45 minutes. Uh we took 15 minutes because they had a their graduates would come back and walk through the K8 building and it was a huge celebration and I got to be part of that. So that it's usually between two to three hours for that policy committee meeting to do how many policies at once? I think there Yeah, there were about 35 updates. There were two new policies. There were administrative guidelines revisions, about 30 of those, and about 15 technical corrections. And how many times would that district be meeting in a year? Twice. Twice. Unless there's a special update. And at 20, which I held

063all mine virtual because it was like a 10-minute meeting. Um, the last Title 9 update was an in-person meeting because that took some time. You actually can see that in some of the raw data in a different discussion in a different item that's coming up for the board. There's some raw data out there that actually shows what a lot of local districts do. And you can see the policy committee that it's some of them will even say two to three times a year, you know, eventually. So to start though, it's going to be more. It's going to be what the drafting schedule is because you're onboarding. But after that it's two to three times a year just to review updates and but then you go through everything right you go through 35 different policies and

064the and all the different attachments but just like any other committee meeting the members of the policy committee would be given a packet of information of all of the updates with probably yes red lines and blue types telling you this is what's changing so everybody's working ahead of time to review that and so you're bringing your questions and your comments to that committee meeting and right so provides an overview for each policy revision each administrative guideline uh revision and and technical change so the rationale is provided as well. So there's a little note as to why and then there's sub subnotes in every other the breakout areas for you to see. It'll tell you if it's a technical correction or this one you have to do because it's just a law change, that kind of

065thing. It'll all be listed out. So, initially, I think that we'll need to meet once a month as a policy committee meeting, which is what we've been doing. That being said, in the future, after one year, it'll be much less than that um because we'll be on a regular update cycle. whatever whatever that regular Miola update cycle is, we'll be on it just like all the other districts and we'll try to get on Miss Dr. Thompson's calendar and yeah, in a couple weeks I'll send an email out to 26 districts. I share my calendar, they choose a spot and and if your spot if your policy committee meeting meets at a different time, then Dave will pick up the call and and we'd set a time and date. I have another question. How many of

066you know so you've said you've worked with 26 districts so from your exper right okay from your experience how many of the districts use their own language versus like they're like oh yeah do you get what I'm trying to say right right I I think districts that um choose Nola are looking for legally compliant policies and that's we're going to that's where they're going to spend their nickel they may have uh five to 10 local policies that you know this works for us and we're going to use that. Um and and so I work with I'd say about most districts have you know one or two some districts have more than that. Um, but I think if you're going with Neiola, you're going for the value and you're going for the it's the updates that

067keep you in the game and and it's very difficult to update a local policy. In fact, we won't we'll say uh these changes have been made. Uh you have your own thing going on here. You're going to want to work with your legal counsel on that. Um, in my past life, I had to update uh three or four different policies in a real reactive position. That bill right there would have paid for the policy drafting of NEOA over that six-month period. So, it it's the value ad. Um, which is why I think a lot of districts go with it. um because uh they can make some option selections in there that reflect the values of their local context and it remains legally compliant. Um if you're going to want to hang on to a lot

068of your locals, I don't know if NEO is the solution because we won't be able to legally support that. And then when the update process comes up, I just like I it just doesn't harmonize. And so I think it's a really important question for the board to consider um you know where do you want to be a year from now, two years from now, five years from now, 10 years from now um from policy and guideline perspective. Okay, I have one more question. I'm really good with questions. Oh, I keep looking up there. So when you say there's a zero suite, a 10,000 suite, a 2,000 suite, how many policies are per suiteish? Yeah, that the the heaviest ones are in your um um professional staff, support staff. Um that that's the policies for employees.

069Um the 5000s, which is your students, your programs, which is your 2000s. Um finances is reasonable. I think it's it's pretty complex, but it's reasonable. Um I think those are the larger ones. There's a possibility of 400 policies. Not every district takes every policies. In fact, I would imagine if Monamin Falls would move forward, you'd probably end up with maybe around 170 200 maybe over 10 sections. Yeah. Um, and there are similar type districts uh that are Neiola clients and I've talked to David about this. Um, um, it what's nice is you can go on their website, how did they handle this particular policy and and when I draft with people, I say, "Okay, this is kind of your district. These are three or four districts you should keep an eye on if you have

070any questions because they've gone through this already." I think we have an example. We do. if we can uh jump on uh David, pick a district. Uh let's do uh Arrowhead. Arrowhead. Yeah. So, just put in Arrowhead. So, if you would pull up a website and go, okay, where are we going to find these policies? It's usually somewhere around board. I go around about us and go school board and and they're there. Hit school board policies. So, So, this is live, right? Yep. This is live. So, um, I'm Joe Public and I don't know anything about graduation. So, I'm going to search graduation. So, if you go up there and just type in graduation. Now, what's going to happen? Every policy that references graduation is going to pop up here. And it's interesting because it

071touches a lot of different policies. We have bilingual students, English learners. We have school report card counseling. academic career planning, health education, why it's required. If you can scroll down, uh Isabella, let's get to graduation policy. Uh there it is. Uh 5460 all down a little bit more all the way at the top. Yeah. So, hit that. Now, that is Arrowhead's graduation policy. What you'll see is if you graduate from public school uh in Wisconsin, you need four credits of English, three in math, science, but then there's some local options here. Uh keep scrolling down a little bit there. Fi personal financial literacy class 28 and beyond elective 7.5. As you go further down this policy, Arrow had put in some of their own language, some of their own options, uh, regarding different uh, distinctions.

072Um, veteran diploma. Notice they have GPS educational partners. Uh, the challenge academy is listed specifically. They list alternative education, uh, which is under 11815 of the state statutes. They don't list that there, but that's what they're referencing. If you can scroll down a little bit, u they have some local language there and and sure enough that the Neola is uh copyrighted as well as their local language and then the citations are there. So this policy is insured by Niola. Uh the Nola language would be Yep. So within there though there's some local language with some local decisions that would not be inside of this policy. Right. So um so if there was no local language it would only say Yep. If the policy is deviated substantially and so through the drafting process the other day

073I went they said you know we don't do that here and we don't want to do that here. And I said, "You can do what you want, but that portion would not be covered by the warranty." And then I go to the bottom and type in the school district. And then they go, "Okay, is that something we really want to do? Is that where we're going to spend our nickel?" And in some cases, it is. Yes. This this is who we are. This is what we're going to do. Often it's not around statute or federal law. It's around local context. And then usually you're okay. Mhm. If you make decisions that are in violation of of a federal law or state statute, that's where you get in a kind of a jam. The other way

074you get in a jam is you have the Neola policy template as is and then somehow you don't follow it or you're not consistent with it. That's where the third parties come in and and have a have a problem. So, I mean, we have this right now, though. We have we have the keyword search right now. Yep. Right. Yeah. But with Neiola, they essentially part of the contract is them uh taking control of that side of it. Right. Our our problem is our our statute hasn't been revised since 2018 and theirs has been 2024. Right. That's our problem because the amount of manpower that it takes to manually go through our policies, Isabella can't do it on her own, obviously. Even the policy committee and Mr. Munoz can't do it on their own. There's just

075too many. I couldn't do it on my own. Yeah, there's too many to figure out. Yep. So, your team does that in the background. While our current situation, we don't get that. And being on policy, I can definitely vouch for that. And also, it's a huge undertaking when the updates go in, they're actually not occurring anymore locally. Um, part of the contract is giving Yola access to our board docs so that they can be pushing and pulling based on the agreements that have been made with the board. Yeah. The other thing I'd bring up and and during the update meetings, I I always hand out pads of paper to the people in the room because as they're going through the update, they'll go, "Oh, oh, we got to do this. Okay, write that down." And

076then there's stuff that happens after that to make sure the system gets where where it needs to be based upon policy. That might be David, that might be human resources, people services, finance. I mean, and uh there's work to be done after these, but it's it's really good to put the district in a better policy position. Come back to the presentation. I've talked a little bit about the guideline development, so we've covered this already. Um, and then David, yeah, I'm going to take the last couple slides because these are repeats from the policy uh committee. So, in terms of how we would structure this and when we come to action in today's agenda, there's three different options. My recommendation uh would be option one, but there are multiple options to consider. Option one is the

077bylaws, the policies, and the administrative guidelines. You can just do bylaws and policies, which is good, but you're going to want those procedures because they're aligned and linked and updated as part of the book. Um, eventually everybody just does option three. So that's not something that a district like ourselves would do because we don't have Niola yet. But eventually down the road the expense becomes a lot less for Niola because really everybody ends up correct Dr. Thompson just doing updates over the years after the initial onboarding. Correct. Okay. So that's the point why you wouldn't really pick number three is we don't have NEA policies right now. You can jump to the next set of slides. So, the the pros and cons for each of these, those that were in the policy committee, you kind

078of saw all these already, but just to reiterate, $2 million of liability insurance to Neola templates. That's the big cell. And I think like Dr. Thompson said, where you're going to spend your nickel is you want the vast majority of your policies to fall under the Neola insurance, which is part of the price, right? And obviously, that's a pro in both of those sections, option one and option two. Um like Dr. Thompson said it's over 350 districts. The vast majority of the districts in the state use there are NEO kinds including in this area right like Arrowhead is right here. Most districts are using Nola. You were saying at the policy committee it's like 85%. Yeah. Crazy number. Yeah it's it's a huge number. So they have a national and state presence. The cost in

079the first year is 17120. um in the second year 11130 that would be the option that I would recommend to go with um the option two you're not getting nearly as much option three like I said you wouldn't do that everybody does that eventually but you have to be a Nola client first you can jump to the next slide additional points current WASB templates are updated but not supported in the same way as Nola so those PRG templates that we've started to use they are backed up by lawyers and and all this sort of thing. What Niola does so much better, you know, and I'll just say it publicly is they're constantly updating them and so is PRG in the background, but they're not doing anything for us, you know, and the presentations with you

080and and constantly having a this churn of updates. So, this isn't just two years. This is a permanent relationship where these updates will eventually become the policy committee and what what we're reviewing. Like we just jumped into that live thing of Arrowhead. They're updated right now. Every one of their policies is updated and and that's where we would want to be and that that's not what occurs with WSB. Uh you have to go out and get them and keep pulling them which we have been doing. the transparency. Um, we've been extremely transparent with the possibility of Miola, but also you can see the actual suggestion for how we would onboard. There's like four or five times before anything is actually finally approved. So, it'll be coming back to you many, many times. So if you

081don't get it the first time and you read it and you have a question or somebody else has a question the community one of the constituents this is something that is a is a constant public churn in policy committee but then the regular board um and then obviously public meeting participation our newer representative is here or our perspective representative sorry that hasn't occurred yet um next slide please. Thank you. So, my recommendation would be uh using the two-year payment option one uh with option three. Like I said, everybody does option three eventually. Uh but that's really all of it in terms of what we spend. Um it's equivalent to what we're current spending at 15,000 with the WB and PRG put together. So, our expenses for the first year are really $2,000 above current, right?

082$2,000 above current spending. That's an important note to make with $2 million with We don't have any insurance with the PRG. Um we're strictly relying on our legal counsel. Our legal counsel is very good. Uh but they they don't just do policy, but it also takes the burden off of our staff that has to be proactive and constantly pulling from PRG. And so I think that will help our staff to focus on more important aspects of what their job entails because right now they have to actually have the onus of doing it for us and presenting it to um the policy committee. So this would be very helpful. I think I think the first early part of Dr. Thompson's presentation was very good because it did focus on uh doing this sort of thing is

083going to free up a lot of us to be doing other things. then I maybe I don't have to miss that concert and can make more events and be more engaged. Same thing with uh the rest of the directors here but also principles are heavily engaged in especially guidelines especially the procedures or what would eventually be administrative guidelines. You can jump to the next slide. Just a real quick question. Yes. The um this doesn't get rid of WASBY for us. I mean we still have our subscription with them as well. So the it would be the just the PRG portion. We would be both, but we're still being members of the the school business association. Okay. Wisconsin Association of School the Wisconsin Association of School Business. Yep. So, the school business aspect of it would

084stay. Okay. But the Wisconsin Association of School Board Membership, if we go to Neola, you're saying we wouldn't have that. I'm going to shift that 10 because that's it actually moved up $1,000. It's now $11,000. So I just got the bill for that. So it went from 10,000 to 11,000. So yes, instead of paying that, I'm going to put it here. Okay. So the WSB membership though is so much more than just policy development. So that'd be cutting out all the other services as well. It doesn't necessarily cut them out because you can still do them all cart. So, if we need something from the WASB, we can do it at a non-member rate and save, let's say we spend $2,000 over the course of a year, we've saved the taxpayers 9,000. We're not saving

085the 9,000 because we're putting it into mola. So, there's still everything you're doing on the WSB we can be involved in, but you would just pay the non-member rate. But I think one of the biggest benefits of the D WB is like right jumping out the 30,000 ft is how much they are advocating for lobbying specifically for public school funding right now which we know is drastically affecting public schools. And like that whole like being part of a larger group of school districts and school boards having that advocacy is very different than like me talking to them, you know, like it's the strength in numbers for that advocacy versus not being part of that. I don't believe that there's a value ad with the WASB. I don't think there's a value ad with WASDA. Like

086my membership with Wisconsin Association of School District Administrators, I've already cancelled it. I don't think there's a value add with that either. I think ASA the Association for Wisconsin School Administrators, I think there is a value added with that. So, let's you know, and I I get the same sort of professional, you know, and so does Mr. Halverson. I know we both are looking at that. Most of our principles, if not all of them, have awesome memberships. So, personally, I mean, professionally, not just personally, but professionally, our professional organization is WAZDA. So, I also don't believe there's a value ad there or with with WADA. That's my my professional opinion. I do think we're straying a little bit off. Well, my only tip is if we're going to vote for Neiola and that's saying that

087then we're exiting the WASBY membership, that's partly to consider. Like I could love Niola, but if that means that also the WASBY membership is gone, that could influence a vote. Okay. But I but I would say we've discussed that enough that the item is Neiola. So, I'd like to stay a little bit closer to the I think it's a good question. Agenda item. Thank you. Yep. I believe it's a good question. Uh the initial Neiola implementation timeline is listed here. It's a general overview. We had showed it in committee. Um but I think uh we have a refined timeline as well that would match with this. So, this work would start tomorrow if the board approves it tonight. Uh it would literally start tomorrow. Questions? The only other question I have um because you had

088mentioned that in the committee meeting there was like a twoyear on boarding adjustments have been made for the 12 bus. How confident are we making that work for our district? Yeah, that I talked to Dr. Thompson about that and then I can we can let Dr. Thompson speak to it. But our initial after we were both at the committee meeting, I think I think everybody was very excited about Yola. I think it it was a very positive committee meeting, but it was more about, wow, we have to wait that long, you know, why don't we move on this? So, we talked about an expedited process and we're both confident that we can do this. Um, the work is really in the background more so um but we're confident we can get that done. I will

089come and draft policy. I have 24 hours to do in-person work. after that there there is a charge for that. I believe that can be done if everyone comes prepared. Um and it it's going to be a big lift um eventual um grabbing some of that time back once they're in place. Uh one more thing too that I want to add because I was looking into this as well and thank you for a really nice presentation. Some things I found out were I just thought it was interesting since we often use Hamilton School District as a comparable that they do not use Niola and that from the surrounding areas that I contacted that do use Niola because I understand 84 85% do they also have a WASBY membership so they do both. So it's not

090one or the other. All right. Are there any additional comments or questions for Mr. Munoz or Dr. Thompson on this item? Okay. Well, thank you. Thank you for the opportunity and good luck with your decision. So, yeah, I would just say I mean certainly uh we do have um an action item on this. I don't know if Dr. Thompson is staying or if he's leaving. But I guess if you if he is leaving, if you do have any questions, this is really a good time to do so because we we do have a long agenda. I'd hate to make Dr. Thompson say. All right. Well, again, uh certainly you all have the opportunity to ask questions during um the action items as well, but um to the extent we can use this time wisely right

091now, that would be fabulous. Otherwise, we are going to move on to uh discussion item B. All right. Okay. For uh the act 20 promotion policy, um and then I believe Miss Regal is here to speaking of policy um We do have a policy um coming through the policy committee tonight for our third grade to fourth grade promotion and retention. So this is a part of act 20 that the um legisl legislators voted on in July of 2023. And as you may recall, there are a number of components around um the polic or the around the legislation to implement. And one of those is to have on the books by July 1 of 2025 a policy around rep um promotion from third grade to fourth grade particularly for students who don't complete their individual personal

092reading plan by the end of third grade. So um we did use um well a couple of things happened. First of all, by January 1 of this year, um DPI proposed a model policy for us to work from. And then, um we used our policy resource guide. And there have been two updates within the policy resource guide since DPI um provided their model policy. So, we've used that. I've used a number of sessions um from representatives from DPI to help guide this as well. And so I was able to select one of um the WB's model policies to bring forward um to the committee. Um tried to use the a policy that really um is clear in establishing the criteria under which most of our third grade students would be promoted to fourth grade. um

093some students may need further evaluation, but really a policy that supports the practice that we've had all along the way, which really favors promotion for our students. It's very rare for us to retain um young students in um in the previous grade while providing um intervention to continue to support them. So, as Dr. Thompson mentioned the um the majority of this policy is not required to be implemented until September 1st of 2027. We do have to have it approved. Um but the majority of the policy as I'm recommending um would not go into effect until September 1st of 2027, which means our current kindergarters would be third graders. So they've had the benefit of the other components of the act 20 policy including the science aligned um literacy instruction and um the universal screening um

094through the the assessment that that DPI has provided for the reason that we're jumping ahead of this and sorry to jump in Mel is is that every district in the state is required to have this policy in place by July 1. Although the understanding is none none nothing is really applicable or starting to be actioned inside of this policy until September 1, 2027. If the board chooses to go with Niola, this policy would switch to a Neola policy. This is a placeholder because law is law and we're not going to have Niola in place if that's the board decision by July 1. So you're allowed to So you have to have it in place July 1 and you're allowed to make changes to it. So like Dr. Thompson said, we anticipate that there will be

095changes as the law is clarified. So I anticipate that even if we didn't go with Miola um that we would make changes to this policy as we learn more. The only parts that would go into effect um prior to that would be that beginning next school year, if we have students who didn't finish their reading plan, um we would continue to provide intervention, whether that be in the classroom or with an interventionist next year when they're fourth graders. We would do that anyway as good practice. And then um there is a component of intensive summer reading offering intensive reading support for students. Um, and we would start that next school year. And that was based on on guidance from DPI and from the policy resource guide. The reason where it seems like this is a

096little close to the line is because we were getting regular updates, correct? And changes from the DPI. Um, even Miola didn't push push out their update until just recently. Correct. So, everybody has been waiting on guidance from the state, which did come late. Um, so every district is a little bit feels a little rushed with this, but it's a little less critical because of some of the timelines are out here. Correct. Yes, we have we have time to make adjustments and I anticipate again as clarificate other clarification is provided. We will have more more changes. So, is there any questions or comments for Miss Reese Regal on the act 20's promotion policy? I think this is a great example of some of the things you talked about in the previous item about, you know, getting

097the information, getting clarification time to to sift through it all and try to make it as clear as possible. I like the I actually like that they're giving the current kindergarten class that time to go through the process and make sure that they're able to meet those benchmarks to be promoted. And um it's just a And we look for our district. We've done a lot with our this is just part of that. This will be this will be a part of that. Yeah. Great. Thank you. Well, thank you for your presentation. Thank you for your hard work. Thank you. Even though it probably will be completely different. Okay. It's a good practice. That was really well stated. That's good. Okay. Well, we're going to move on to item uh discussion items, right? Yeah. Discussion item

098C, uh, student support services, a year in review, and we have uh, Mr. Halverson here this evening. Thank you. So, this is actually going to be a slightly modified version of one that we did at our student support services commission committee meeting on May 19th. So from the committee meeting standpoint, I took the it was rather lengthy list, so we kind of condensed it to the more uh larger spotlights that we've accomplished so far this year. So as you look at what this position entails, and this is a position that's new, uh as is the department, um we've got a very large umbrella of different um categories that I'm basically have underneath of my umbrella. Um, safety and security is a very large portion of it. Medical response also ties into the safety and security

099aspect. Uh, behavior, attendance, communication, and then athletics and activities as well. Technology is one that we uh put underneath that umbrella more recently, but that also encapsulates pretty much everything um that we do as part of the the student support services department. Um, as mentioned, it is a new position. It's a new department. We uh did it basically separate from what pupal services originally entails, but we collaborate greatly with our student services department with special education. Um so those are all interconnected, but we have direct collaboration with the special ed services department as well. So many of our areas as you can tell by the umbrella are overlapping and that was by design and a lot of it was to start encouraging more of a systematic approach to what it is we wanted to accomplish

100as well as update a lot of the processes and procedures we have in place for the district. So for example when you look at technology it also has its eye in as everybody knows more recently cyber security and the security being a part of the umbrella that was original which was safety and security part of the committee and part of the work that we did all those things fit together well. Medical response is also one that fits very well with safety and security. Communication and technology also go together because of their interdependence. Tenants and behavior connect as they're both in the scope of power school and related with students and students work etc etc. So all these things are very deliberate by designs because they all fit together very well. So we're going to just

101kind of go piece by piece here. We'll talk a little bit about some of the safety and security spotlights. We'll talk about the medical response and etc. some of the components underneath that umbrella. Um, from the get-go, the very first thing that we accomplished as a as an organization, and I do want to say this as well, and I said this at the committee meeting on May 19, too. This is not the all singing, all dancing, Dan Halverson show, the student support services department, as well as the committee is relying on a lot of different people and a lot of collaboration with a lot of different professionals that are in the background as the forefront. So when you look at what's accomplished on this list, this is not all things that I've done, it's things

102that we've accomplished. So working with the principles, working with teachers, working with other staff, it's all been because of that collaboration. Our technology department, it's all because of that collaboration and working together and a willingness to change and a willingness to improve. That's really been the the the driving force behind what we're doing and what we've accomplished so far this year. So I did want to make sure I said that. Um the safety and security assessment walkthroughs we did at all buildings with the principles. We actually did it before the school year started last summer. Uh we got a gauge of all six buildings as well as partially through district office. And we provided um feedback not only for myself for moving forward for the year, what we needed from a systematic standpoint, but also

103things that we could talk and touch base on what they needed to do and what they wanted to accomplish as far as as a building level and building principles. Um, a little bit further on in the fall, um, and actually close to winter, we created building safety plans, which brought us up into compliance with Department of Justice and Office safety, um, basically statute and updated a process that hadn't necessarily formally been done here for since 2019. Um, all building safety plans were completed. We shared them with the Monomony Falls Police Department, the Walkaw County Sheriff's Department, as well as Monomony Falls Fire Department. And those were submitted to Department of Justice uh in advance of when the requirement was actually to be put in place. Every single building as you walk around the entire district,

104you'll see that every single building and every single classroom that has go bags, emergency prep bags, and emergency response bags. We have maps for evacuation and increment weather. Now, in every single room in the district, we've created common announcements, which is a systematic approach towards emergency announcements in the building such as medical hold or lockdown procedure or again inclement weather. every building, no matter where you go, if there is one of those situations that arise, we'll utilize a common announcement because we want a common systematic approach to what those responses are. So, that's also been put in place this year. Uh, we also started trainings for actual emergency medical as well as tabletop exercises at every building. Uh, along with the creation with of medical response team, crisis response team, uh, as well as threat

105assessment team. Um, we've started doing tabletop exercises in every single building's accomplished them. at our middle school and our high school. We're also Project Adam schools which we're also going to be translating, you'll see this on the next slide, into the rest of the buildings next year. Um, some of the upcoming work that we're going to be going through as far as safety and security as part of our work. uh we've established contact and we're going to have actually the our secret service from the United States is going to be coming in and doing a presentation on threat assessment protocols for our entire district staff uh during inservice at the beginning of the year and then for those that are more involved in the threat assessment process they're going to be having an extension training

106provided that same day as well. Uh Mr. Munos had mentioned something a little bit about this at the beginning. Uh we are currently Caleb and I along with um um RF technologies out of Brookfield are working on the cops grant which is a stop school violence uh it's actually a stop grant a cops grant and a school violence prevention program and we're also working with a group that's nonprofit security grants. That process is required over $500,000 over five years which will continue this process for alert badges uh and cover implementation to all staff and all buildings. As you mentioned, we're currently in beta testing with the same company RF Technologies and they're actually operating between um the fields between Ben Franklin and the high school as well as starting some of the processes for I

107don't want to get too much detail but location beacons within the schools. So, it is a neat process to be a part of. they're really looking at bridging the gap into the the uh into the uh education field. So, it's something that we're kind of excited to be on the forefront of. So, the next one on there is medical response. We have trained all admin in all buildings in medical response. I'm actually one of the trainers with the district now that's CPR, AED, and first aid certified. and we started providing trainings to all district staff for the medical response team as well as for other staff and we're going to have a training on that at the beginning of the year where all staff will become CPR AED trained at the end of service as

108well. So some of the upcoming medical response work we're going to do and I mentioned project atom. Uh the elementary schools will join our middle school and high school in 2526. We are going to be having AEDs for part of our medical response for every main office. And then we're going to continue doing the rest of the training for medical response and crisis response in all the buildings. One of the bigger areas that you are more noticeable areas in our next one here. Yep, there we go. So, one of our bigger areas that we've seen a lot of improvement, you might remember this from a highlight in the spotlight that we provided to the school board, is we've seen a lot of work on our behavior. Speaking of policies, to give you kind of an

109idea about this process of renewal that came up, our policies that some of the ones that we've touched and worked on hadn't been touched since 1997. So, when we started looking at what we were doing for compliance for behavior, we've seen a noticeable drop in referrals, suspensions, and explosions districtwide. We have an all school system approach for documentation and consequences. It's well it's it's actually in place now at all schools piloting it too. Um we have a uniform description and coding of behavioral infractions and then really we started working with the judge and the municipality and getting reinforced truency processes and referral K12. So that's been a lot that's been a lot of work that our principles have been involved with directly. Upcoming we're looking at uniform discipline subtypes. We're going to be doing that

110work this summer. AODDA intervention and response work. We've actually got that put in place that we're going to have as far as grant funding and uh multi-layer systems of support training and implementation is already in in place. We started that uh earlier this spring. Another huge lift and another policy change and updates that we've gone through is in the the realm of attendance. We've updated attendance policies and procedures. We started the parent portal at the middle school and the high school. We'll be kicking that off in the upcoming work as well at the elementary schools. We've gone through all attendance letters, translated them into Vietnamese, Hindi, Mandarin, and Spanish, and we digitize those letters because next year we're going to have an automated process for generating them and sending them home. Uh, as far as

111upcoming work, uh, code updates and removals, we're really going to be increasing efficiencies in the work that our admin assistants and our tenant secretaries are going to be doing at the building. Uh, elementary parent portal, as I mentioned, is going to be kicking off the fall 2526. We piloted those both at the middle school and high school, and we're going to utilize the similar process for that. Uh we're going to continue and create and manage processes for alignment and efficiencies. In other words, we're going to keep working on it. We're not there yet. We're still getting better. Did meet with all the social workers today as we wrapped up our year and goal setting meetings and we have some phenomenal results in attendance because of the work that they've done. Uh huge area that we've

112grown leaps and bounds, but again have a humongous gap that we're still filling in our web page repair. actually meeting with the company final site um on Thursday for a kickoff uh with the goal of by next fall having a completely new web page design and a lot more uh efficient process in place for web page and just scanning the web page. We've had uh quality assurance. Just to touch base, it actually has gone up now to 94% as of uh yesterday morning. We've gone from the 60s from a quality standpoint of what we've done for ADA compliance on our web page to 94% which is a huge huge jump. Uh we've changed some communication platforms. We've changed some communication as far as what we're doing. Uh we actually took over our flyers of interest

113page and moved it directly to our web page. everybody in the community has access to that and we get that as a constant like mailings that come in to us too. Uh again, upcoming communication work district-wide app is something new that is going to be rolling out as well for the fall. We actually just paid the invoice today. So, we're going to have a district app that people can get at get a hold of us on our phone. The web page upgrade is going to be migrating also athletics and activities to our main page instead of what we've got right now through a separate vendor. Um, but really that uniform communication we're going to be utilizing for the app at the elementary schools. That was one of the things that came up during our audit

114was really at the elementary school. We have too many platforms and too many apps for families. So, so that was a strategic plan item that upcoming communication work. So, when we do the uh update on strategic plan at the last board meeting in June, this this will come up again because this was an aspect of that that I know is coming a lot of work on it and you know to have a district-wide app for everybody. It's going to be a pretty awesome stuff for the district. So, next we've got is athletics. We've got a pro a sponsorship process in the work currently with Woodman's as an example of that with a digital platform. Caitlyn and her crew has been instrumental in getting that whole process aligned that's also going to be released on the

115web page and we also have some writing for that. Batting cages is another one. Student excellence work and just conference alignment work with what we're doing not only for football but as we're moving forward within our conference. I'm not going to steal John's thunder because we're actually going to have him presenting at our next meeting uh for student support services. So, I'll let him go into what we're doing next because it it's exciting. There's a lot of things going on. All right. So, more recently under the umbrella, we've had technology join our crew and we've got a wonderful crew. That is for sure. Um, we're looking at overall platform change as far as a user interface and that's a little bit of a jargon speak, but really we're looking at a total platform change as

116far as like a safety and security aspects concerned, but we have a lot of different um things tied into the cyber response plan which you got a chance to witness firsthand last week. Um, which is we've gotten a lot of accolades for and it's been our guys and Katie and John and Jason and everybody that had to do it. really stepped up and went above and beyond for this last month. So, that's right. Great. Yeah. And that cyber response plan was presented to the board multiple months back back. We set the plan. We worked the plan and it and it worked as well as it could have worked. Obviously, we don't want these things to happen like happened with the cyber incident. Um, but really proud of our team. Um, actually the whole district staff

117team. Yeah. Um, but our technology team in particular um just did an amazing job. And it really goes back to just willingness to adapt for new challenges come up and they've done a great job with it too. Really have. So some upcoming technology work. We talked about the beta alignment. We're going to continue to work through struggles with financial constraints. One thing that has been a big burden is the transition into different financial struggles, but we've got a pretty good plan in place for that. Continue working through artificial intelligence. We have full smart screen installs training usage going across. Right now they're actually sitting up in the tech office at high school. Um so again it's been a great addition. It's been a it's been a fun addition for me but they are just a

118tremendous tremendous team. Um large scale long-term work overall and this had come up a little bit when we were saw some of the stuff going on with Biola TED and virtual learning platform expansion. Sooner or later decisions going to have to be made and the band-aid is going to have to get ripped off Google and Microsoft because quite frankly that screwed me up quite a bit over this last weekend. But a decision's got to be made and that's going to happen. I just don't have a due date yet, but and then new doors at uh the middle school. That is it might seem like something odd to bring up in this, but from a safety and security standpoint as well as financial, it's about a $600,000 ask, but from our my standpoint is it is

119a need. It's not just something that we, you know, want to have because they're nice. That is a very structured need for safety and security. So, that's something we'll be working diligently. So other than that, I know that was fast and I apologize, but if you do want to see the full scope of what we've done so far, that is available on the on our live feed that we did that night on May 19th. I encourage you to look at it. It's also on board docs for the full link to the entire list and stuff like this. Pretty lengthy one, but it's a lot. Yeah, you need to add to your list too that there now is a nice big button for the um strategic plan. Yes. Yes. on the web page from that night.

120Yes. Easy to find. Yep. Well, I just want to say I mean when I first had uh started serving on the board, communication was something that was brought up consistently and in two years to go as far as we have, it's pretty remarkable. It just goes to show when you concentrated focus on an area, the level of improvements you can make. And I think that um it just needs to be brought up that you know that's been um kind of a struggle in the past and I'm so um excited to see you know 94% um bringing that site improved quality up and that's just kind of you know now we're going to hit that next benchmark and there's been a lot of decisions made to get us to this point and a lot of hard

121work behind the scenes and I'm just really happy that we're here today compared to where we were with our communications even just two years ago. And when you think you mentioned site improve, that was one of the other additions that we did for our web page with the ultimate goal of we want it to be improved and cleaned up before we mitigate to this new one. We move everything over for it. So it's going to be an exciting time over the summer when you see some of the updates and the upgrades by next fall for the web page. It's going to look very, very nice. The 2017 was the last time our web page was updated and since then we've had a lot of background fill of different information. It's actually just too cluttered. So

122it is nice to look nice but to have it functional and to have you know again readily accessible information for families, students, community members, ease of access, ease of access. Yeah. 30,000 ft in support services new group. But when uh all of those umbrellas that were just talked about, I mean, everything's moving forward in extremely positive way, very proactive, lots of changes going on, very positive changes. And one thing I want to mention with the split that we did, so that it wasn't just student support services with special ed given uh director just a lot more time to focus on special ed and 504. So that's going really well as well. He's not here tonight, but he's the director in charge of special education. Also handles 504s. He he's really had a great year as

123well being able to dial in and focus on special education while Mr. Halverson is handling all of these other pieces that used to be part of one position. Um so very thankful for this change and going forward. And I want to thank you um for all the work you put into this. I know one of my biggest concerns as a as a parent is is my child safe at school? Um it's unfortunate. You hear about these events that in other school districts, you know, shootings and all this stuff, um bullying, um you know, schools not being prepared for um seizures and stuff like that. And I feel really comfortable in Monomony schools. I've seen a great work done here. I mean, adding extra resource officers, um, behaviors down, um, you know, the kudos to you

124and your staff. Thank you. Thank you very much. Excellent work and great presentation. All right. So, um, last item for discussion is a, uh, I believe we have Miss Windler here regarding the 202526 student and facility rental fees. All right, good evening. So, every year at this time we review student rental student fees and facility rental fees. Um, any change that you see is highlighted in yellow. So, we'll start with our student fee. There's only one little yellow box on the student fees document. And so, our only recommendation for a fee increase for next year for student fees is within our career and teched materials courses. Um, and this one is just I mean as as we've all unfortunately felt within our own home budgets, the cost of materials in this specific group of courses

125has increased dramatically over the last few years. So, um, and we have this fee increased most recently in 2324 and before that it had been a decade plus. So, we're recommending that that course fee goes from $35 to 45. That's for our family consumer science classes, our teched classes. So your foods and your woods and things like that. And those are the that's the area essentially in the economy where those materials are costing us significantly more than they have been in the past. So that is our only fee increase recommendation and then the increase of that just goes to increase the department budget to support those courses. So essentially allows us to keep running without interruption for those courses. on the facility. Before we move on to the facility piece, does anybody have any questions

126like on the um student piece? All right. Go ahead. Okay. So, this other document you're going to see a lot more yellow. Um unfortunately, it's all yellow. It's all yellow. I wish that wasn't the case. Um but if you looked at previous years, for many many years, uh from dating back to 17, there was no yellow. So the last time fees have increased for facility rentals across the board for facilities was the year 1718. So it's been a while. We rent out our facilities to different organizations. Um both those organizations that are within our school district boundaries and those who aren't. We have a few different buckets if you will um based on h who makes up the the demographics of the organization who is renting those facilities. Um, our goal is to offer our

127facilities to the community to use, right? So, like we're a public school district and we want to be able to offer that, but we need to make sure that we're recouping the cost because when we whenever we open the doors and have a facility rental in a gym or an auditorium, it costs us money both in in the on the custodial side and on the utility side. So, we um I want to give a shout out to Jason Hustline, our director of uh community ed and wreck, and Chris Carlton, director of facilities, because we met a number of times to review how do we quantify the cost of facility rentals. And it's easier said than done, but one area that we looked at that was very black and white was our cost increases in utilities

128because any and this document that you're seeing in front of you is separated indoor and outdoor. The first page we'll look at is the indoor facilities. Um, and all of our indoor facilities use utilities. So, in a black and white method of looking at how much we are proposing for facility fee increases in the indoor facilities, our utility costs since 2017 18, which is the year the last year that fees were were increased, um, utility costs have risen 29%. So after much discussion um because we don't meter individual spaces within our buildings that's something that we we you know we could a service we could get from we energy is it would be at a cost um we don't have that service so this is our best um assumption at the increases in the cost

129of using facility of facilities. So our proposal is a 29% increase for indoor facilities based on a 29% increase in utility costs over that same period of time. And utilities is an area I mean 29% that has increased significantly since co. So that's an area in our budget too like that we've seen significant increases over the last eight years on the outdoor side. Page two significant amount of yellow fortunately. Um, so the outdoor costs have actually increased much more rapidly than our utility costs indoor. So in that similar conversation about what what are our costs when we have facility rentals outside, we look at field maintenance costs and we look at turf maintenance costs, both of which have increased significantly since 1718. So again, same time period. And again, we're referencing that year because that

130was the last time that our fees have increased. In that time, the field maintenance costs have increased significantly over 100%. So, more than double in the last eight years. The in the same time frame, the turf field maintenance costs have increased by 79%. So, we know that's not a a swallowable increase for our facility rental groups, and we obviously want to be a community partner. So, we discussed what percent is feasible with our facility rental groups. And when I say we, it's our internal group of administrators. But we looked at um and are proposing a 50% increase in all of our outdoor facility rental fees. Um and these are um generally they're per hour. Um so that is the what you're seeing in the yellow is representing a 50% increase from the existing hourly rates.

131And again, we have it broken out by group. So it's just the 50% across the board for the outdoor. The other piece you're seeing on here on the bottom in yellow is the facility rental fee cap. So we historically have had a facility rental fee cap and right now we have two groups that are meeting that facility rental fee cap. We are proposing to remove the facility rental fee cap. What we currently see is the few groups that meet it um continue to book facil facilities and that continues to have result in a cost to us. Just because a group is meeting the fee cap doesn't mean that we are no longer re realizing a cost in that facility rental. So as we have groups who meet the cap and then kind of do what

132they want now they're no longer being charged. they can rent out the facilities as much as they want. Um, oftentimes that's taking away from other groups who are looking for the same spaces. Um, but it also makes them think a little bit about being more efficient with their facility rentals. Um, and maybe not just being as carb launch once they they hit a fee cap. So, it feels like a reasonable um recommendation and mainly because we still incur a fee when a group is renting facilities whether or not they hit a fee cap. And like I said, there's two groups that hit that. Um, and I want to say to our goal is not to make money, and in fact, we can't make money on facility rentals. It's just to be a community partner and

133be able to offer it. And in order to do that, our goal is to just break even. So, um, with the black and white data that we have on utility increases overtime and the field maintenance and turf maintenance overtime, that's how we came to this proposal and recommendation. Can can you explain the ail affiliate the percentages what like give an example of who are these affiliates and what their percentages are the percentages are the number of people who with a group who live in the nominee falls and it's on their honor generally we have generally our any affiliate groups are generally in the 76% bucket meaning majority or you know 3/4ers of their group lives in in the falls Jason if you you have a specific group and you can reference so like most of

134junior Phoenix groups Okay. Those are the 76%. Gotcha. So I'll say that in like junior Phoenix groups are the 76% or higher. Gotcha. Okay. Thank you. So that is the majority of our rentals are the 76% affiliates. So a clarifying question. So like a like a junior Phoenix has to do this rental fee but like the high school basketball team doesn't. Correct. That's correct. Yeah. And I think it's important to note we talked about this in finance that this is not to make a profit. Correct. You know, we're not trying to capitalize on on the community. This is to cover bills and break even. In fact, like you did say it is illegal. Yes. To make a profit. We legally can make, right? Okay. Any other questions? We will be voting on this in the

135action session. Thanks. Thank you. Thank you. All right. Uh the next segment is the invitations and statements for statements and comments from the audience. We didn't receive any form so we have nobody to speak. So we'll move on to item six which is our action items. Um, action item A is the 2025 2026 regular board meeting calendar, which we uh did uh discuss during our last meeting. Um, Mr. Booh, do you have any Yeah, I just tightened up all the information to make sure that it was clean and easier to to read. I put some examples out there. not examples. Like if it's nine of 13 uh districts, I just listed the nine. Um if it was four of 13, I just listed Greenale, New Bland, PWA, and Wala. So we were referencing actual districts

136um with the information provided. So um there's a proposed calendar and this is just based on board discussion. This started in a work session uh following this new board's first meeting. So, there's a proposed new calendar out there and if there's you really have all the information already with all the back data. Um I I'm I'm good with whatever the board decides to do. I'm just trying to make efficient work as possible from the administrative side. we can you know we've checked with HR with business and with all the different departments given all the other work processes that we have in place this is very doable for us we had to make some adjustments obviously for the annual meeting which is listed there um but aside from that you know there's annual meeting would be

137September 8th um and then we made some adjustment based on HR recommendations so it's not split out exactly but this is based on a lot of discussion and feedback starting with the work session uh right through the last meeting. Two things to clarify. One, will this work if we go with Miola and you like because of all the reviewing and stuff? Do you know what I mean? Like this will be enough full board meetings. I've already showed it to Dr. Thompson. Absolutely. And it's because committee meetings are going to continue to happen. meaning he needs the committee the policy committee meeting really and then he can continue his cycle as long as yes yes it would work to answer your question okay and then this vote is just on the calendar not on the agenda

138correct just yep just on the proposed board meeting calendar correct yeah I I guess I don't maybe you can clarify you mean by not on the agenda that. Oh, I mean um like um not on what we cover within the meetings, right? Each agenda is set at each and every meeting. So, right, this is the timing of when our meetings will be. Yeah, correct. This vote is only on this what's on the board right now. Correct. versus it would replace the link before. I think Isabella is plugging in a charger. The it would replace the 2526 board meeting calendar with 22 meeting dates. That's what you're voting on. Are we still still going to have the June 9th and June 23rd meetings? We would need them both. Okay. And when we get to future items,

139I'll explain what we're using for both. Okay. because we had already planned out certain things for those days. Sure. Well, and this the school calendar, it's you know the the the year is not January through December. It's July through um June 30th. So that's why this one starts with a July 14th meeting because that would be the first meeting of the school year. And we had projected administrative contracts. That's one of the big things. We'll talk about those in close tonight, but then those will be approved and open at the 9th. And then we have a strategic plan update that we've scheduled in the background for the 23rd. So that's to answer your question more specifically. Got it. Okay. Are there any other comments or questions? Well, I mean, I'm going to reiterate what I

140said the first time around is I support it. it is um working a little bit more efficiently and also these options were actually presented by district staff. So they were actually um part of this discussion well they initiated it I think for our work session for us. So I think um I believe that they would be in support of it also too. And I think it they are as long as we can get the same work done I think it's a good idea. I I speak for everybody all the administrators here that we believe that it's working smarter um we're being smarter about our work but still committed to the structures that we have in place and we can always call special meetings if we choose to and about 70% of our comparable districts do

141the same thing. So that's right we wouldn't be an outlier in that regard. Okay. All right. Well, can I get a motion to approve the 202526 regular board meeting calendar as presented? So moved. Okay, I've got a motion by Dr. Ward. I can second and a second by Dr. Christensen. All in favor say I. I opposed. Okay, that passes unanimously and we'll move on to action item B uh which is Niola. Um Dr. Thompson had some personal items to attend to. Okay. Uh with he had actually delayed a trip with his family to be here with us, but he delayed it and now he's on that trip. Okay. Super lucky lucky guy. Um okay. Well, again, we did have extensions, excuse me, extensive discussion certainly. Um you know, if there's any other questions or comments,

142Mr. Munoz is here to answer those. Any questions or comments? My only clarification again is if we say yes to Niola, it's saying we're ending the WASBY membership. Correct. WSB. Yes. All right. Can I get a motion to I don't have a motion here. a motion to accept the proposal as presented and move to the uh the NEOA for policy and administrative guidelines with the two-year contract and then moving to option three after after the Yep. After the cycle. Okay. Can I get that motion? I'll make the motion. That well articulated motion. I'll make the motion. Okay. We've got a motion from Mr. Langanger. Can I get a second, please? I'll second. Second from was that Miss Ren? Yeah, Miss Ren. Okay, I have a motion and a second. Um, all in favor say I.

143I opposed. No. Okay, we uh that motion passes 6 to one. All right, moving on to item C, the act 20 promotion policy, which was um explained and articulated uh earlier this evening. Any Well, can I get a motion? A motion. Okay, motion by M. Newman Schmemelling. And can I get a second? I'll second. Dr. Whoppers. Any further discussion? Okay, there being none. Um, all in favor say I. I. I. Opposed. And that passes unanimously. Um, item D, the 202526 student and facility rental fees. Again, was just discussed. Um, can I get a motion to uh approve the 202526 student and facility rental fee schedule? Make a motion. Okay. Dr. Christensen on the first. Sorry, I'm sorry. Who? We have Mr. Kramer. Mr. Kramer on the second. Any further discussion or comments? Okay. No discussion

144or comments. All in favor say I. I. Opposed. That also passes unanimously. [Applause] Okay. Vultures table. All right. So, I would like to make a motion to approve vouchers payable through May 29th, 2025 in the amount of 1,350,422. Okay, I have a motion. Can I have a second, please? I'll second. Seconded by Doc uh Mr. Mr. Langanger. Everybody's a doctor tonight. You're surrounded by doctors. All right. So, I do have a motion and a second. Any discussion or commentary? All right. Otherwise, all in favor say I. I. Opposed. That also passes unanimously and brings us to um our consent agenda. Okay. Everybody have an opportunity to review the minutes and any other items? Great. If I could get a motion to approve the uh consent agenda items. Make a motion. I'll second. All right. Dr.

145Christensen and Dr. Walker, both legit doctors. Just the title. All right. All in favor say I. I. Opposed. All right. That also passes unanimously. Um, any future board agenda items? Yeah, I had listed a couple. I'll just list them again. On the 9th, uh, it'll be a brief meeting, but an important meeting. will have administrative contracts uh to approve uh hopefully hopefully for uh the middle school principal then then several curriculum positions. So that'll be the big uh push in that particular meeting on the 23rd strategic plan update um is going to be coming. So that's the third update on the new strategic plan and I know we have the budget coming through on one of those meetings the 23rd. So the the 23rd is budget uh and also strategic plan update. So that's what's

146coming this month. So we have a lot going on in one month, but it's a good way to transition to a new schedule. Excellent. Another agenda item that I'd like to potentially talk about, I remember board member Ren talking about it last board meeting, but about talking about adding committee reports to give like a quick about what was talked about during a committee. Well, we Okay. All right. Uh, do you like adding that to the agenda? We'll take that into advisement in agenda setting. Okay. All right. Um, that brings us to the end of our meeting. Um, are we just adjourning and then going into close session or we journ Okay. All right. So, if we could adjourn the if I could get a motion to adjourn the meeting. A motion. Motion by Dr. Wford.

147Second. Seconded by Ms. Ren. Any discussion? All right. All in favor say I. I. I oppose. We are adjourned.