001Good evening everyone. Call this meeting of the school board to order. It is 6:30. Dr. SL is this meeting with properly notice it's certified. Yes. >> Thank you very much. We'll do a quick roll call. We don't have Joel this evening. Leah >> here. >> Jessica. >> Sarah >> here. >> Andrew here. >> Jack here. >> Tom here. Carly >> here. >> And myself. Please stand to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. So I'd like to read our mission statement to open our meeting. The Mount For School District in partnership with the community is dedicated to nurturing, educating, and challenging all students, preparing, and empowering them to be productive, responsible, and self-fulfilled members of
002society. >> Awesome. Thanks, Tom. All uh looking at our presented agenda, do we have a motion to approve or revise in any fashion? Got a motion by Jessica and a second by Tom. All in favor? >> I. Any opposed? Great. Motion passes. Approval of our February 2nd regular board minutes. That's up for consideration. Motion to approve. Second. >> A motion by Sarah. Second by Carly. All in favor? >> I. Any opposed? Great. Motion passes. on to 3A school news. Edward Jacine, would you like to start us off? >> Uh, I'll start. Um, this past Friday we had the Forensics Badger Conference where a number of our um forensic members um got um finalist positions and there was um one or two gold medalists. So, Um the student council had their winter dance last weekend which
003was good. Um this week we also did a crush can or I guess last week we did a crush cans fundraiser which was I would say overwhelmingly positive. We like doubled our number numbers as compared to last year which is good. Um and then we have DECA's state conference coming up this upcoming week. So like can only hope. >> It's all God. >> Was the Cuz we were at the meeting when it was being discussed. What's the final name of the winter dance? Would you say >> guys? It was the snowball. I'm glad we can settle that out. It's okay. Yes. Thank you. Dr. SL couple quick items. Um the school district and the Mount Library uh is going to start a series uh in which we're really trying to engage people on how to
004uh disagree better is the name of the series. Uh the idea is to have some conversations around uh topical issues, sometimes controversial issues uh and do so in a way that promotes civility and thoughtfulness and uh seeking to listen uh more than to speak sometimes. Uh this will be capped off by a series of uh dinners uh that we'll have facilitated by the good for folks at the University of Wisconsin Madison uh who do this. Uh and so our very first program, though not a dinner, is going to take place on March the 9th at 6:00 p.m. over at the uh over at the library. And many of you know Melissa Morali. Melissa's the adult librarian over there. Just a gem. She reached out to Miss Aubrey and I and and we're very excited about
005getting that started. Uh and then I want to uh along with the board's vision for belonging uh and connectedness uh for youth um leadership, we have 10 students who have elected to take uh their day off which is uh the 27th of February and head to Madison uh for the purposes of attending an ethics symposium. Uh the idea is to visit with students from all around the Dayne County region uh and talk about topics of of uh that relate to ethics and what's a framework that we can use to address um solutions around that. I know Jack, you were with me last year when we did this and uh we've got another uh group of students who are going to go again this year. I'm really proud of them. Uh giving I think the ultimate
006of sacrifices at least for a high school student is a day off that they've kind of slept in. They're they're actually going to go on down to to mass and participate. So we're eager to do that. >> Anyone else have some school news to contribute? >> The only other thing I want to mention is that February 28th, which is a Saturday, um is sold. It's on. So that's always exciting. That's a good point. Uh, hosting here activities. Yeah. >> Oh, wow. Mr. Cuz been part of that work scheduling. I think he said 650 at individual events in like 14 rooms. >> Yeah. That's great. >> I have some stuff. Yeah, we have basketball and gymnastics are still going on uh strong and I maybe wrestling still for athletics. And then I was lucky enough to
007do a school visit to our youngest learners on the 6th of February. Um I got to go to a lot of different classes and meet you guys a lot talk about each class that I visited. Um I started out the morning um meeting teachers as they came in the building. It was nice to see a lot of happy faces between the teachers and the kids. Um, and then I went to uh first to Miss Lumen's first grade class. Um, and it was a really excellent um visit. Um, she had a morning meeting out on the carpet with everybody, talked about some behaviors at recess and then they had a fun activity where they did a shoe salad to kind of greet um each other. So each student had to take off a shoe was probably
008in the middle and then they took turns grabbing a shoe out and then they had to go up to the find the person that gave the shoe and then have a nice uh drinking conversation with them. Um one um we touched a little bit on uh some things on black history. Had a nice little video about that. Um then we got um some some tougher lessons um using the integrity and phonics awareness and um she gave a great lesson on pronunciation sounding out lessons um were really good and she used hand movements that the kids were making her um it was a really strong lesson. I was really really impressed. Um part of the morning kind of went over the day what was expected of the kids um sometimes that we've talked about in the
009past. Um, and then they went into uh a portion of identifying nouns and verbs and sentences. But it was a really great um uh kickoff to my day uh in the classroom. And then I was able to go to a co-teer class uh grade two um through Miss Guler and Miss Miller's class. Um there the students were working on writing persuasive letters. So they went over kind of the concept of what was the expectations. um did some overviews of what they're supposed to do and then kind of send the kids to do their writing. Um they had to pick a individual they were going to try to convince in the classroom. Um and then they had to come up with their own topic and then write um it was like seven or eight sentence sentences
010to to uh persuade them to do a thing. So I was able to go around and and discuss with with the kids what they were doing. Um and it turns out I have to play several games. Now I had to buy some and I had to go car snow shares at lunch time. So they did a great job did a really good job of persuading uh several them and myself. So that was fun. Um and then I had a chance to sit in with a guidance lesson from Miss Van Zeland. Um and her lesson was on problem solving kind of discussing what would be a small, medium and large problem. what should be, you know, brought to that they could handle themselves or brought to one single adult or something that would have to be
011brought to multiple adults. Um, they played kind of a game revolving around that. It was a it was it was good. Um, I won't get into that too much, but it was really interesting. now. And then they went over some calming strategies and then um finally uh they went over a book um kind of with the same topic, don't squeal unless it's a big deal. So, it was it was it was good. So, the kids really liked it and I I think they're picking up. Um from there, I I went to Miss Beer's kindergarten class. Um and that that was really interesting as well because um once once I got in there, I was surprised. pipeline was pretty good. There was three pairs in the group too. So there were some really young learners that
012that needed a lot of attention and some extra help. Um and so it was interesting to see the dynamic of the teachers, the parents working with the kids. Um it was really good and they were going over uh proper spelling and pronunciation as well. Um, Miss Beer said she was really, really happy with the CKLA curriculum. And, um, she was using the Aboard and the camera to help um, instruct. It was really good. And they went over a story um, fast bread with some visuals to help the kids learn. It was really a good lesson as well. And then, you know, I was pretty tired, so I thought maybe I should have a recess with the kids outside. So, that was fun. Um, we made made the snow chairs like I said and then um
013uh I decided I wanted to do the lunchroom with the servers out there. So I asked if I could help serve. So I served the broccoli for the kids and surprisingly um I'd say 65% of kids actually took broccoli and 50% probably not too bad. Um and then my next visit was uh uh music with um Miss Victoria and this was really an amazing lesson. Um I caught the very end of uh one class and then the transition to a new class and how quickly she's able to transition kids to get them to focus and start the lesson was was very amazing because she had a very limited amount of time. She only gets um 30 minutes with the kids um and not very often during the week. And to get them to focus and
014do her lesson while she was um also keeping track in her notebook of them singing their notes and how they're progressing was really impressive. Um and she invited me to sit down and on the carpet and sang and I learned and sang and they made me sing it. It was really fun and um it was a it was pretty amazing um like I said how much he covered in a very short period of time. And then finally I went up uh back to the second grade to Mr. Pelton's classroom um and he was uh doing math lessons um working on 1000s and how that interaction works. Um and then they were going to be working on fractions and decimals as well. Um he was using a board too. So clearly that's a tool that a
015lot of the teachers use um to the benefit of themselves and kids learn and it was pretty interesting just to hear what the kids in in that lesson um what they thought of seeing themselves like some said we some said like uh sand grains of sand um some said M&M's was bad. So that was my uh day at the classroom. It was great. >> I did have one other thing. >> Yeah. >> Oh, sorry. >> Oh, that's awesome. >> Yeah. Anybody any questions you can ask your >> Thanks. No, my other thing that I just wanted to mention, I didn't know this was even a thing until I got the email from um principal today about the direct admit uh Wisconsin program. I believe is this just been around for a couple years now? >>
016I think last year was the first year. >> Was the first year? Yeah. So, as the parent of an 11th grader, for anyone who wasn't aware of this, the UW system now will re if you opt in, the W system will review your student's 11th grade transcript, GPA, math, coursework, progress towards graduation, and automatically go through that and um we'll in July you'll get a communication um indicating which U campuses are offering direct admission um for your student. So, um, definitely simplifies the college application process if your child is looking for, um, going to college here in the state of Wisconsin. So, you put yourself >> and you have to pay the, um, the fee or whatever. So, like you can go say, I accept all of them and then, >> so I just thought
017I just got that email and I just thought it was worth mentioning to anyone listening that isn't aware of that that is something that is happening. It's a a great program especially like the way that it helps make college much more accessible learning so many more kids who might not otherwise >> and for me it was very look there are schools in Wisconsin even schools that aren't part of it >> Madison I was like I can never remember what the other one is I'm selfish and I want my child to even I was taking advantage of it. It was a wonderful opportunity. >> Yeah. >> Um I just wanted to use the time to mention that since the um legislative session is going to close probably by the end of the week in the next
018couple of days. I know it was in a weekly update that Dr. Seno sent, but just wanted to say it out loud as well. and if any community members or clients who reach out to our state legislators around the budget discussions still ongoing. Um the latest is that there is significantly more tax revenue than originally projected that increasing about a little over a billion dollars more than the pre previous surplus putting the total surplus budget surplus is about $2.3 billion. Um and the governor and the legislature are currently negotiating on what to do with that. Some of the proposal from the legislature has been to go to the property tax credit which is you know helpful property tax relief but doesn't do anything directly for education. Um what I think a lot of we and
019a lot of school districts would love to see is is some direct increase in general aid. Um and then specifically taking the time to actually deliver on the 42% um special education reimbursement that was the target of the original budget and sell short by 6% so far. Um and then in addition making that amount uh a guaranteed amount rather than an estimate. So, so call your legislature, call your legislators, tell them they're direct to funding. They told us it was going to go. >> Great. Thanks, Carly. And I like the term guarantee versus remembering some sufficient. >> Yes. Estimate >> versus estimate. Right. >> Great. Thank you. Thanks for timing in for the uh detailed um story from your day at school. He's got that presence and my mind goes to like where can we
020use the shoe salad for like work at work? >> Yes. Yes. as our next reh >> um on to 3B citizen comments. I know that we have one sign up and welcome back to Brook. Um um I'm a writing I live at 128 degree world here in North Florida. I have two children in the district, a freshman and a sixth grader. Um I am here tonight representing PE. Um we just want to thank you all for being super supportive and having a strong relationship with us. Um, we're in a time right now that is very scary and uncertain and stressful for LGBTQIA plus folks and their families. Um, and we just are really appreciative of the strong ongoing and collaborative partnership we have with the district. So, thank you for all that you do for
021all students. >> Thank you. >> On to item 4, personal transactions. Uh Dr. SMG, anything to call out there? Not tonight. >> Entertain a motion on that item? >> Motion to approve. >> Second. >> Got a motion to approve by Jessica, a second by Tom. All in favor? >> Any opposed? All right. Motion passes. Consent agenda. Uh and there Dr. SL, anything you want to call out that we could? >> Yes. Thank you. Uh board members, we're remain grateful to the good folks at the Mount War Community Foundation. They donated $10,000 to help offset the expense of our students traveling to London. See, there's a card that's traveling around. If you haven't had a chance to to a statement of gratitude, please won't you? And I'd be happy to drop that in the mail. They
022continue to be just great partners to our schools and and we're very grateful for their leadership. standing. You can see the other items on that consent agenda. Ask for a motion to approve. Motion consent agenda. Second. >> Got a motion by Jessica and a second by Sarah. All in favor? >> I. Any opposed? Great. Motion passes. Discussion items tonight. We have a bunch of reports. Our committee of village leazison reports. Um let's see. Sarah, do you want to start us off with >> We did not meet since last meeting since we recorded. >> There we go. Sounds good. We'll come back to you later. >> Uh Jessica, do you have uh education? >> Education. So, we met on Monday, February 2nd, and we were fortunate enough to meet with Mr. Killinger in the CP uh
023classrooms and he talked initially with us about some safety protocols and how they approach safety in those rooms and then he walked through all the rooms, talked about different projects and skills and it was it was great. It was really nice. Um, and then we uh stayed in his room kind of let it sit for a little bit longer. And then we went over policy 32020 322 school day and we decided that there was no need to revise the policy. And we also talked about policy 537 professional growth and mostly just updates related to state statute and that will be coming to the full board on March 2nd. Um Sarah was actually out of state that day so Dr. panel was kind enough to talk a little bit about grading and assessment updates and um
024give us an update on the latest work that the leadership team is doing and the potential for the district to hire um an outside consultant or coach to help guide the process and as they work but sometimes just a little extra help. And then also we had a belonging update. Um Brian had the first district belonging committee meeting during June previously. >> Yeah. >> And that was it. >> Sounds good. Thank you. Any questions on Emma? All right. Did you have a community coalition? >> We did not. It was canceled since like the day before we had the village chamber school district. >> Sounds good. >> Thank you. >> Yeah. And we have the uh the village leazison board. I can give you a few quick notes on that. I think uh everyone probably saw
025the news about Nick Owen leaving to become Green County's first county administrator. And we've had such a great working relationship with him. Um, I know that the administration has worked really well with him and just so appreciative of everything that Nick did in including that last joint meeting. Um, be able to sit down and educate us and just be an open book about questions we have about village operations. So, it'll be a tough act to follow, but congratulations to him on that job. Um, lots of housing in the works. Steve Brown Apartment is going to begin construction. Uh that's the one on first street in March and recently the board approved a senior housing/market rate housing project on perimeter and the old caracall and so that'll be a big upgrade obviously and right within uh
026kind of our perimeter of a school district to have that demolishing >> demolishing what's currently there and then >> correct yes I don't have timelines on that one I didn't uh check that specifically but uh project that I that they've been really supportive of and excited about. And then uh primary election tomorrow in the village with six candidates running for two seats. So get out get out and vote. Um and uh look forward to working with whoever makes it through that. Um be the top four, I believe it is, go through until April general election. That's what I had. of mail has a nice like article with everybody and positions and stuff so you can >> nice >> cuz they're not doing a candidate form till like somebody had said February 14th and I was
027like I don't think that's correct they had to put March >> 14 I remember looking at it and I was like what >> yeah thanks for that reminder Dr. Solerno, looks like we have our guest on for long range facility planning with our capital planning update. We sure do. We're very fortunate, Mr. President, to have Ryan Sans, vice president of great architects. Word has it there's been a lot of work happening behind the scenes and finally chipping away at our next steps. Aren't we, Ryan? >> We are. Thanks for having me. Uh, Steve, would you mind giving me the ability to share screen? Sorry. >> There you go. There is code. >> How does that work? >> That work. Thank you. >> All right. Are you seeing my screen? >> Excellent. Well, uh, thanks for
028having me. Excited to provide another update, uh, this evening. We'll start uh with our macro schedule like we have been. Um the dash blue line represents where we are in February. So we've now received bids and uh we'll shortly be moving into the uh material procurement phase. Just to quickly recap the process that we went through to get bids for uh all the projects. Uh we did a general contractor pre-qualification uh process this fall. Uh we had interest from 11 general contractors, received submittals from nine and uh created a pre-qualified short list of seven general qu uh contractors that we included in our specifications um as the uh approved biders. We then sent the project out to bid. Uh, we distributed the construction drawing specifications to all seven pre-qualified general contractors and we also distributed
029them to Wisconsin Builders Exchange and Lacrosse Builders Exchange um to further distribute them for interested vendors and subcontractors. And then we also held a pre-bid walk through uh of the district's facilities in partnership with Dave Reed uh to give them an opportunity to get into the buildings and see the sites uh for the projects uh during the bidding window. Bids were due by 2 p.m. on Thursday, February 5th. Uh we had representatives from the break team at the district office with the district admin team. Uh, and we received bids from three general contractors, CD Smith, Finnorth, and Kramer Brothers. Uh, the bids were open with the district administration team. Uh, we compiled the bid results into a bid tabulation spreadsheet and then reviewed those bid results uh later that evening with the building grounds and
030transportation committee um to take a look at those results which I'm about to share uh here. Yeah. So, this is uh a couple of images of that bid tabulation uh and I'll walk you through um the numbers. So, the three uh bids we received, like I said, were from CD Smith, Vid North, and Kramer Motors. Um at the top of the bid tab, you'll see the base bid. So, that is the lump sum total uh of their bid without any alternates included. Um below that, we have informationational pricing by trade. So, that is just that. It's informationational. to give us an idea of how things compare, but um it's really the lump sum base bid. Um that is the uh the contractual amount if you will. So you can see um we have a very
031tight range between the three biders. Um CD Smith uh they're in alphabetical order and that just happened to be the order of the bids. Um so CD Smith was the low bidder at $25,296,237. Fedorf was next at 25,480,000 and then Kramer Brothers um at 25,643,000. So those were the three base bids. Um you can see how theformational pricing breaks down between um the different disciplines there. Next we have unit prices. So these are amounts that we are establishing on bid day for things that we don't know that we for sure need but we might need and we want to have um a competitive quantified price for what those things are should we need them. So um one example is the unsatisfactory soils. So if we start excavation and there are soils that we can't use
032as base material for the foundations and it needs to be replaced u replaced we have a unit price for that. Um, you know, there's this rumor that there's rock in Mount Hor, and our geotechnical uh exploration confirmed that. So, if we do have to remove rock, we have um some unit pricing for that. Uh, and you can see further down the list, uh, unit pricing for some additional items, including some of the masonry repair work at the high school. Um, so we'll be doing that on a on a unit price basis. So, again, um, these are things that we're establishing now um, so that we know what they are. uh should we need them, we do have some allowances included for some of the things that we anticipate being based on um some of the
033the prior work. Uh but these are not included in the the base bid numbers up at the top here. I'm going to flip the page then and jump down to the alternate section. So a number of bid alternates defined within the construction documents. Um I'll say the majority of them were to add scope to the project should uh funding be available. Um and then we also had one to uh provide some competitive options for um the building automation system controls um that we worked through with uh with Dave Reed and our mechanical engineer. Um so you can see how the alternate pricing shook out. Um the first four are to replace uh additional flooring within the existing primary center buildings. So all essentially all the corridor flooring and the lower level um flooring at the
034current uh what's currently in the cafeteria. We then had an alternate to change from um plastic laminate to solid surface countertops um in the classrooms and uh staff work area and other um spaces that are getting new case work. Um so the opportunity to get a a more durable um product long term. Alternate seven um was scope that we know we needed to do which was extending the sidewalk along South Second Street and the district has an agreement um with the village to to cost share that. we needed to identify that cost separately so that you know what that amount is. So that's that um alternate number seven. And then number eight, like I mentioned, was to add um a BAS controls um company um to to the project. So that's another one where we
035had a few different ones and um had to add one uh and this is the the company that you have for controls um elsewhere in both the primary center building and in the district. The next couple items are just acknowledging that the bid bond included with the bid and that they the biders acknowledge the different uh agenda that we sent out throughout the bidding phase on which they all did. Then you see the total of the um accepted alternates uh based on our conversation with the admin team of the building grounds and transportation committee. And then at the bottom the total of the base bid plus the accepted alternates there. Um, so the the low bid still means CD Smith at 26 million um $30,737. So those are our bid results. Um excited to get
036the three bids and to see uh where these numbers came in relative to the budget. Um, as far as next steps once the board uh awards to a general contractor, um, we'll work on finalizing the construction contract in partnership with the district. Um, meet with the awarded general contractor and start to really dive even further into the construction phasing with um, with them and the core planning team. We obviously outlined the phasing um, to a degree the construction documents so that biders understood the schedule they were bidding on. But uh once we have a general contractor on board, we can get into the the details further. Uh and then they'll begin to procure materials already. Uh once uh they have a contract in place and can get their subs and vendors on board and then
037uh not too far into the future, we'll see a general contractor mobilizing on the primary center site and that's when the the construction will become real and we'll get things going. So really excited uh for the progress we've made and the point that we're at and uh even more excited I'm sure uh as board members and in the community to see construction get going uh out on site. So with that I will take uh any questions and I'm happy to jump back to any of the preview slides for any further explanation. importantly as this questions u begin to perculate in your mind. I'm wondering if I could please just reflect on a couple of things that Ryan has shared here tonight. First, uh this reflection on our architect break that the spread is a little
038less than $350,000. Uh and that is because their plans were so tight. They were so well done. Uh usually you can tell if there's some devian uh that's much greater than that, then you start having millions of dollars off on whatever's quoted. And so on behalf of a grateful community, Ryan, we thank you. We thank your team members for all that you've done in order to uh get us to this point. Uh and then the other uh piece I I wouldn't mind mentioning is the fact that uh as we designed uh this project uh often times the staff because they're always so generous and they're always trying to think about how to be resourceful, they often said, you know, it would sure be nice to have X or Y or Z and um but we
039wouldn't want to ask for that. Uh and so as Ryan went through some of those alternates, everything that the staff has requested is now part of uh this this package that's been put together in the quote that's been made. And by no means is this a Taj Mahal. Uh but it is uh meant to uh have a long life. Uh and things such as the uh countertops is an example of that. And then I I won't uh take too much time on this piece because maybe this is might be where you have some questions. But the design bit build process has worked again. Uh by having us spend a little more runway time getting the design together, getting it tight, and then putting that out to market has saved approximately $4.1 million. Uh and we
040take that very seriously as a school community because uh the benevolence shown by our taxpayers to even approve a referendum at a time when inflation was running at a very high level. This will allow the board to do one, two, or maybe both of the things that I'm about to propose to you. and that is um do we look at the additional scope of work that can be done? Uh pricing uh on construction is never going to be cheaper than it is today. And we would advise that there's some lowhanging fruit within our district that uh we'd like to develop based upon the long range facility plan a scope of work to use that additional sum of money so that we're not going back to the community again. Now, there might be some who would
041suggest that some of that money, if not all of it, should be returned back to the taxpayer. Uh, that's what we did last time is we didn't borrow the last $5.5 million. And, uh, this is how generous our community is. uh they said to us at the point many of them I remember it still to this day you know what you should have just used it to knock out all these other projects rather than coming back to the taxpayer again as we did uh seven seven years later so that remains an option uh for the board uh as well and I would propose it next steps there is for us to go back to the long range facility plan uh that you see annually typically in April and develop a menu of items that would
042be enhancements to this project such that the board could identify and vote on what that could look like. Uh, and the buildings, grounds, and transportation team would be a great resource uh, for that important work. So, I I I look to my friends and colleagues who are in the audience, Scott and David, is there anything else that you think would be helpful before we make our recommendation to the board tonight for a general contract? I can say that I can I can provide you that menu for sure, right? I I certainly have a 15 20 year look ahead. Some of the stuff I can't do now. I can't I can't redo a parking lot because it's brand new now. I can look at the future 25 years again. But I can look 15 years into
043the future and pretty much show you that, you know, we won't have these big ticket items looping out there. things that things that I can't cover in my yearly budget. So I can I can I and plus others, right? I I can give you a long list of things that you can say yes or no. Thanks. Thank you, David. So maybe uh comes as no surprise uh all three of these prospers were very well um vetted. All of them have wonderful uh reputations within the community. that was part of the uh pre-qualification process that Brian spoke of a few minutes ago. We have a board of education policy that talks about um what the process is uh to approve um one of those factors, not the sole factor is lowest bidder. Um and we felt
044like it because all three of these organizations were so well uh regarded within the industry uh that in this case here we would absolutely recommend to the board the lowest bidder. And later on tonight we'll ask for your thoughtful consideration of CD Smith uh as the prosper as the general contractor for this project. So, with that, uh, between Ryan's good work and and a little bit of an overview I've provided to you tonight, uh, go back to Ryan's question of are there any, uh, thoughts or considerations or concerns you have that we can help to answer those for you? >> I just have huge appreciation for Ray. I was not on the board and he did previous problems and facility improvements. So, this has been like an informative and easy process. So very appreciative of
045that. >> And I'm also really construction. >> Yeah, that was my only question I had Stephen was about the two the three different companies and how they were vetted. Thank you for that. I do. We talked about it a little bit more in BGT when we met when we first reviewed these, but it is it it is relieved to see the the three amounts so close to each other is that to know that that you know the pricing is three independent people came up with basically the sameish price then uh it's easier to feel pretty good about it. >> Yeah. Great. I I would just echo what has been said already before about seeking staff input on that. So important to hear from the people who use that building every day and for them to
046have that big role in it. So I I can't imagine how the excited they are about seeing this plan come to fruition. So Zumo uh you know once the general contractors approved we've been asked for that this evening uh we'll try to communicate with them to establish a meeting likely to happen um not this week as we initially had thought but perhaps maybe even next week. Uh and then uh we'll we'll get a date on the books for our groundbreaking ceremony in which we'll invite the the children and the community all our staff uh to help us with those first couple of shovels uh of dirt. Uh and that'll happen again this spring. So a lot of work to be accomplished, but it's exciting work and thank you to the community for allowing that work
047to happen here. >> You've been around this discussion for a long time. >> Yeah. How big is this for you? >> So excited. >> My only question is, do they have pink hard hats? Cuz some don't have pink hard hat, right? Shut it down. No, I I I feel like we were 33 33 33 33 33 3 like we just were never done. I was very exiled. Be super excited for the company. Yeah, this is on my bucket list. >> Check off. >> Great. >> Thank you, Ryan. >> Yeah. Thanks for your kind words, everyone. Have a great day. And I'll pass on that to the rest of our team. Excited to get construction going. >> Yeah, sounds good. Take care now. >> Bye. All right, got a few action items on the list. Our
048first one up is our second reading board policy 4533 communic diseases. Mr. Brian Johnson. Yeah. So this uh policy or second reading um reworked one sentence um on it which we had a lot of discussion about the last time. So hopefully that'll be your a little bit more clear um but that was because we had federal with kind of everything right that you would. So what this sentence now reads is that the district in cooperation with federal law, including the CDC, will implement guidelines and procedures for the notification and control of communicable diseases among students and staff by following directives of state, local, and the public health medicine day county department. So we kind of we still follow all the stuff, but the directives of yeah are local. Can you scroll down a little bit?
049I think there's still just a word weirdness. So sub the student right there. Student may be temporarily excluded. I think is what that means desire. >> Temporarily excluded. >> Yeah. >> Or Yeah. Yeah, I mean it was fine with subject to temporary exclusion, but if we're going to strike that temporarily otherwise I didn't have any other I had a question and and I feel like we talked about this last time so forgive me if I repeat my question and and I don't think it's going to change anything about what how it's written here but what do we do in a case when let's say the CDC and public health perhaps disagree on a recommendation around Yeah, I think that that is what we try to so basically we have to follow our local. So like
050right now this when we look at at immunizations the CDC has certain recommendations the state did not adopt them. Um so since the state didn't adopt them our public health medicine county did not make both the directives and so we follow the state and our directives through our public health department. Thank you. Brian, do do we have a separate policy that covers staff as opposed to students? Not bad. Okay, that's a good one that popped up when we just kind of snooping around a little bit on this topic. Yeah, >> I know that this was student directed and so I didn't that was just covered elsewhere. Would we have elsewhere even separate from this policy? >> Would we want to have that in with it? >> There are some um state requirements for staff to
051have tuberculosis screenings as well as um a physical upon hire. And those are in state law um which we practice and follow. I don't I can't speak for sure but I think they're within a policy on on boarding >> 520 or 22 communicable diseases for employees. >> Here we go. >> We will probably have to work together and do that one next. >> Yeah. >> Good. I think um I had one tiny thought on that then it was let me find this it's the end of the long paragraph that temporary exclusion temporary exclusion may be in effect until such time as the principal and healthcare professionals determine the risk has abated. My only question was may versus will on that. Is it is it in strictly in accordance with that exclusion until they get the
052assessment the risk has mandated? Because if you say may it's leaving the door open for some other way for that to be ended. came into the shirt. I know I mean this one is so precise on the language, right? Yeah. Temperance may be in effect. >> Yeah. I mean, I guess it could say effect. It says the same thing in the policy relating to staff and um currently it says May and so I think for consistency sake whatever we do we'll want to update it. >> It was a non change in the students. >> Is there ever a time where we wouldn't exclude them cuz if we say will then we don't have a choice. If we say may, we have wiggle room if we're like, well, we could exclude them to like >> this
053room in the building rather than exclude them. >> This is about coming back though. >> I mean, that that's a good question on that too, right? The one that I'm looking at it is the temporary exclusion may be in effect until such time as the principal and health care professionals determine the risk associated. >> Right. But it's still like >> if it's will then they definitely will be excluded until that time. >> Correct. >> If it's May then there there's the wiggle room. Right. So like >> it depends on do we need the wiggle room. >> That would give us some discretion. Right. >> I can't think of a time we might need it right now but I imagine there could be just not push back. I mean it could be like the time right.
054So even in co you know it was 2 weeks or since this we can't guarantee that the risk is evaded but we're like it is definitely minimized right but we're that's the only kind of example I can think of to leave the payment or you have chicken box um like we're thinking you know I mean we do like the timeline and then we say it is but we can't we guarantee it All right. Nobody flagged it when I got reviewed by a lot of people, right? >> I think we keep May because I just feel like you keep May. That protects us that we're we're making this decision, right? where if you put will in it's like somebody will come back and say it says will in here and you know regardless of what your
055decision was even though you know what I mean >> um I would cross reference student because on the staff one it was cross reference to student but student wasn't cross reference to staff and then we wouldn't had to ask the cross. >> Any further discussion on this one? >> Motion to approve with the changes. Second. >> Got a motion from Le to approve the changes. Seconded by Jessica. All in favor? >> I. Any opposed? >> All right. Motion passes. Thank you. >> Thanks. 7B resolution authorizing this is a fun one. Resolution authorizing the issuance of a portion of and establishing parameters for the sale of not to exceed $31,500,000 general obligation promisory notes. Dr. Would you like to give some context to this one? Thank you board members. This is designed to do two things
056tonight. The first of which is to allow us to enter into the for the moment, Mr. D. Young, you want to add to whatever it is I'm sharing. We certainly welcome your tremendous insights. As Scott makes his way to the table, um this is going to allow us to obtain the last borrow that's been authorized by the community. And uh this uh means that um we had to go through a bit of a screening um as you would when you would buy a car for example or buy a home you have to have a credit report. We recently had Moody's uh complete its most recent credit report and I'm pleased to report that we remain in strong financial position as a district. Our credit rating remains the same with a strong double A3. Uh and
057this now allows us to go to market and sell our bonds uh and hopefully obtain uh some favorable rates as was done in previous borrows of a high school for example. Um we had some favorable rates but we're beginning to see there's some potential for our current debt uh that we have to be uh even more favorably uh borrowed and we're looking for two things from the board tonight. The first of which is to um provide some parameters uh in which uh the board president and the board clerk can uh go ahead and approve the purchase of uh or the sale of our bonds uh to prospective prosperous but then also uh if the situation presents itself to refinance uh some of our bonds so that we can be at a more favorable rate. And
058I hope I've teed up the ball well enough for the honorable Scott D. done his usual home run. >> Yeah. >> Um well, thanks for considering this tonight. Um you took a similar u consideration about a year ago when we did our phase 2 borrowing um to get us to the 25 million which is what we currently borrowed of the 34 million. Um Brian Burr, you may remember him from Fair Public Finance. He joined the finance committee back in January last month uh to talk about um the potential of the two things that Steve just mentioned. One is right in that phase three borrow for the remaining million but then also as Steve pointed out about 22.5 million of our current debt from our 2017 project only if market conditions allow. Um, we would look
059to do some refinancing. Now, Brian talked back in January. It was very preliminary, but based on conservative numbers, he was looking at a potential of about a $300,000 savings and interest cost on our current debt on that 22 mil. So, um, promising and exciting. We'll see what happens. But essentially going back to the parameters resolution in front of you, the reason why we did it a year ago is the same reason why we're asking you to consider it tonight is because when Brian and his team are watching the market and they call me one day and say, "Scott, I think today's the day based on how rates are that you really should lock in." And then I won't give him the response like, "Oh, we have a board meeting in, you know, a week and
060a half, so I'll get back to you." Well, obviously that doesn't work. So, um, when we did this a year ago, it allowed the, uh, board president and the clerk at that time, similarly to what we're talking about tonight, to be able to get a docu sign from either Corals and Birdie or Mayor, I can't remember, probably Corals and Birdie or council, um, to be able to sign off on that because they received an authorization from the board through this parameters resolution. Um, so nothing different from what we did a year ago. The only difference, if there is one, is that we're looking for the potential of getting some insurance savings on our current debt um from the previous product. And Scott, if I'm remembering correctly, um, this will require a roll call vote. >>
061Yes. Uh board members, the documents uh that you see before you are the materials that have been created by uh boards, the bond council that staff referenced. Um as we have uh six board members with us tonight, um we will need to secure signatures um and events forward secure signatures this even answer any questions that you have either in the packet or with regard to the process. I think you answered mine. Mine was like this is an incredibly dense resolution. I was wondering who wrote it. >> I felt better that it was close. >> Yeah. When we say council quarrels as our attorneys had draft these resolutions, draft referendum question is why districts go to referendum making sure all this legal paperwork is taken care of and then Brian and his team at Bear are
062the ones that are actually, you know, working with the >> I shouldn't add like six Oxford commas in there or something. >> We don't have to read the whole thing. >> If you want to read it into the record, I apologize. >> Item as it's written in the agenda. >> Okay. I make a motion to approve the resolution authorizing the insurance issuance of a portion of and establishing perimeters for the sale of not to exceed $31,500,000 general obligationary notes. Second, >> a motion by Jessica, a second by Sarah. This is Any further discussion? >> All right, this will be a roll call vote. Leah, >> yes. >> Jessica, >> yes. >> Sarah, >> yes. >> Sorry, Andrew Jack. Tom, >> yes. Carly, >> yes. >> I'm also a yes. Motion passes. Mr. President, we mentioning
063There's a lot of behind thescenes work that needs to be done on something like this. And this is just the latest example of associate superintendent D. Young just really doing some remarkable work, tedious work, precise work. And Scott never misses a beat. So, thank you to you, Mr. Young. Thank you. >> Yeah, Scott. >> I had a good team. So, yeah, appreciate it. >> Thanks for appreciate everything. >> Thanks for forging the partnership with Bear, too. The work that I need to have done been impressive. Thank you. All right. Um, more fun stuff on 17 concerning the move of CD Smith as a general contractor for a building project. Dr. them at this point. Thank you board members just for your indication that um big tab sheet uh is included in the document and then
064I thought maybe you'd find interesting uh their perspectives that they shared with us. I'm especially excited. By the way, there's one gentleman who happened to be Payton Reed's uh student uh who is now going to be playing a pivotal role in our project if this were to be approved. I'm referring to Brett Jy. Is that how I say it? >> That's right. >> Brett, if approved, would be our project manager. So, we know we're getting pressure there. Any discussion or questions about CD Smith entertain motion? >> I would make a motion to approve CD Smith as general contractor. >> Second. Thanks, sir. Motion by Sarah, second by Tom. All in favor? >> I. Any opposed? Motion passes unanimously. Thanks everyone. um citizen comments. I don't think that we have any new setup. No volunteers from
065the crowd. >> I'm just gonna >> uh we do have a uh possibility of close session here on the docket. contemplated close session for se section 19851C concerning employment, promotion, compensation or performance evaluation data of any public employee of whose governmental body has jurisdiction or exercises responsibility and e deliberating or ne negotiating the purchasing of public properties, the investing of public funds or conducting other specified public business whenever competitive or bargaining reasons require post session to it performance. matters and investment of public funds. Entertain a motion to move into close session. So motion >> motion by Leah and a second by Jessica. Uh roll call vote on this one. Leah, >> yes. >> Jessica, >> yes. >> Sarah, >> yes. >> Tom, >> yes. >> Harley, >> yes. >> I'm also a yes. We will
066reconvene in 5 minutes.