001um I and myself. Thank you very much. Uh we'll stand and say to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> So I'd like to read our mission statement. weekend. The Mount For School District in partnership with the community is dedicated to nurturing, educating, and challenging all students, preparing, and empowering them to be productive, responsible, and self-fulfilled members of society. >> Thanks, Carly. Uh item two, our agenda and minutes. Um we have the presented and revised agenda here. How are we feeling about that? Anything that we want to adjust or otherwise we'll take a motion to approve. Motion to approve. Second. >> Motion by Leah and second by Jessica. All in favor? >> I. Any
002opposed? The motion passes. Next up is our approval of our July 7th regular board meeting minutes. Motion to approve board minutes from second. >> Motion by Tom and second by Joel. All in favor? >> I. Any opposed? >> All right. Motion passes. Section three. Any citizen comments? >> I didn't see any. >> All right, move straight on to um school news. Dr. SL, would you care to lead us off? >> Oh, happy to. Last Friday was the close to another successful summer school experience. I had the chance to go and see a performance by our elementary school kids. Uh they had both a musical performance as well as a um Asops Fables. Remember those? uh nice representation of of that program and it was so fun to see all the parents in the audience cheering
003on their kids and all the cameras that are up, you know, recording everything. Uh I'm reminded that that's the reason why I got into public education is those moments. Um, sadly, uh, as we talk about the success or lack thereof of the state budget bianium, I'm also reminded of some potential implications for school districts throughout the country relative to the federal uh, decision to likely recall um, funds that were distributed to states um, their respective departments of education. In our state, uh almost $800 million of federal money is being pulled back uh by will be likely pulled back by um the federal government uh through an act of Congress. Um and uh we've been told that uh conceivably if that money were to be reawwarded to school districts would likely have 20 to 20 excuse
004me 25% of that those funds pulled off the top um for things like um voucher programs, charter school programs, charter programs that are noninstrumentalities of school boards um which in itself um leaves me a little bit um concerned. And then any remaining funds would be made available to school districts uh by a block grants. So you'd have to apply for these monies as opposed to what we traditionally have seen. This money is not at least as of this moment uh not related to title one funding nor uh IDA funding but title 2 3 4 some of the others are uh an impact to us and so we're watching this very closely um because just as we think we're inching forward with a little bit of re reinforcement with reimbursement of our special education funds uh
005the other uh comes comes back to us and is being pulled. So, we're not hitting the the panic button yet. Uh, as you know, last week we had our audit uh with um our financial program and in so doing, we created our budget for next year. Those who are be a part of tomorrow afternoon's finance committee will have seen or will see a draft copy of the budget. We purposely built our budget around the idea that those federal funds would not be received. uh and I'd rather plan constructively uh and then um uh consider what implications there will be for us as the school year goes on. This is a long process. We may not have a nice tidy answer. Um so we've been told maybe even until the end of the next school year.
006So thank you for your patience. Advocacy will continue to encourage people to help us um once we learn what's the best way in which they can help us. Uh but when they say it takes an act of Congress, there will be an act of Congress on this one. And it's just like what you saw with the U public broadcasting uh company and and and these sorts of things this past uh weekend or last weekend where they recalled the similar funds. So interesting. >> Can you clarify this is in addition to the 7 billion that they've already withheld from the department of ed or the same money? Yeah, it's my understanding this is part of those funds. >> Okay. >> Yeah. So, our portion of that money was of the state's portion was about almost 800
007million. Uh and so it has implications for us. Nonetheless, it's just too soon to find out what exactly that could be. We'll continue to monitor it. And then last but not least, um one of our board members got married this weekend. How great is that? Congratulations to Sarah Sarrocker. I should know her new married name if but uh there's a nice card going around. Thank you to Jessica Aragon for putting that together for us. If you haven't had the chance to sign that, won't you please? All right. Thanks, Dr. Sero. Anyone else? Any school news? We're in the dog days of some. If you have middle schoolers, middle school band starts up soon. And then uh freshman marching band. >> Got that reminder today, which was good because we're only about 11 days out from
008equipment handout and some fall sports. So it's closing in. >> That's exciting. >> Excellent. Uh item four, personnel transactions. >> Sport members, there is a an addendum there tonight. Motion to approve. >> Second. >> We have a motion by Joel and a second by Leetti. >> Further discussion from anyone. All right. All in favor? >> I Any opposed? All right. That passes onto our consent agenda. Two items on there. And if anyone would like to call either of those out, please do. Otherwise, I'll look for a motion to approve. >> Motion to approve consent agenda. Second. >> A motion by Leah, second by Jessica. All in favor? >> I. Any opposed? Motion passes. On to uh discussion items. Jessica, would you like to lead us off with the uh committee village liaison member report? We
009have uh education committee starting up. >> Okay. So, the education committee met July 7th. We spent the um first portion of our conversation talking about our committee topic um calendar for the year. Um we made a few suggestions and we will come back to that in August. We talked about the education for employment plan which will be on board shortly. And then we also talked about uh policy 361 educational material selection which is also on the agenda for later. Um so both of those we'll talk about. We also had a grading assessment updates. Um we saw how um there's a whole slew of information and resources on the district website. Um we got an equity work update. um that the current district equity committee has been sunseted and the work that we're going to be
010doing this year is slightly different and we got even more of an update that I saw uh the different uh workshops and professional learning that our staff are going to participate in and think it's about it. >> It's pretty good. Any questions for Jessica education? Otherwise, you can just flow right into community coalition if there is something. We're meeting tomorrow. Although, as I was walking in, Rachel said maybe next week. So, looks like a lot of people are out of town. We're supposed to meet tomorrow, but some people are maybe out of way. So, we might be next week. >> Got it. >> So, I don't have an update. >> Great. And I have uh just a quick report from Village of Mount Horum. I was able to connect with Nate Goger, our liaison. Um,
011just a few quick items that might be worth noting for our school community. There's a second community meeting discussing the initial concept plan for the Luckin property. That's on July 29th. There's two time slots available, 4 to 5 and 6:00 to 7:00. They want you to RSVP for a spot. It's a kind of a tight space and it's been a pretty hot topic. Uh, the zoning code rewrite continues. building height restrictions in the downtown area was a recent topic of discussion at the special meeting. Um, more public participation is being encouraged and you can find agendas and meeting dates on the village website. And then the uh the last one uh which will probably play right into uh one of these this next item is that the plan commission has a concept presentation for the
012new primary center edition on Wednesday, July 23rd. That's this week at 7:00 p.m. And that's what we have for discussion. Any questions, additions? >> Can I can I do one um addition? I was one of the village planning meetings um within the past month and the new um what Scott Brown Apartments is that the village is requiring a mural be painted and um they may be interested in having community particip participation and maybe our high school students So anyways, I have a duck. I can give it to you, but I left it on my desk. >> That's great. That one mural was already just so beautiful. >> Well, yes. Yeah. So, I mean, it's not a have to, but it was the I mean, it's a have to have done the mural, not have to
013about the high school kids, but I just wrote down the same. >> Thank you. >> Excellent. Thanks, Jessica. Uh, 6B is our long range facility planning, our capital planning update. Our friends from Bray. Hey, good evening. How are you doing tonight, Brian? >> Doing well. Thanks for having me. >> Great. Well, we're glad you're here. Let me quickly turn up the volume here. If it's okay with you, I've gone ahead and I've um turned up started the recording on this. Let me see some of our board members here. There we go. And I think we're we're ready to go. All right. Well, great to be here. Thanks for having me this evening. Excited to provide another update to the board for our the projects that we're doing with the district. We'll start out uh with
014a quick review of the schedule uh as we typically do. We're about uh halfway through the design schedule. As you can see here, uh we are uh starting work on some of the other projects, the re-rofing. I see the renovations at the middle school um from a design documentation standpoint. And then in the fall, we'll do our general contractor pre-qualification to prepare us for bidding in early 2026. Here's a snapshot of where we are within the three phases of the design schedule. So, we've just started construction documents and wrapped up design development. Uh we're engaging more and more with our engineers. Uh looking to present the interior design in uh in a couple weeks and uh have some snips, a sneak peek of that uh this evening. Uh and then we'll be working on the
015documentation specifications, final uh engineering coordination and local approvals throughout the construction document process. and we're actually meeting with the village twice uh this coming Wednesday and I'll hit on that uh more a little bit. Uh as you can imagine the staff engagement has been uh a little less uh during the summer as they enjoy their uh their time away but we are still engaging with uh users when needed. We have a kitchen meeting this uh this week and uh continue to meet regularly with the core funding team uh as the project progresses. We're working on finalizing the DD design development budget update. Um we've had uh I'd say some ups and downs, but generally are still on target with the overall referendum budget. So that is a positive. We'll be reviewing that in more detail
016with the core planning team. uh at our next meeting. Um we've been working through finalizing the scope of the JB baseball field relocation. Um so that uh continues to develop uh in partnership with our civil engineer and we've discussed with the court planning team utilizing the strategy uh of bid alternates um to give us flexibility on bid day um to potentially add or uh remove scope or adjust uh scope um as needed to provide budget flexibility. So that's something we continue to work through with the core planning team. Ryan, would you be okay if I quickly just interrupted to have a comment about the baseball field? Um, one, it would be important for the board to know um it's our intent to roll the scope of that work up with the total project. Um, and
017since that won't go off to bid likely sometime in January, uh, and hopefully break ground on this new field or this new area um, sometime in May or June. Um, we going to need we're going to need to think of be creative uh with regard to where our JV baseball team will play uh going into this next season. Uh that might just be some creative scheduling on our varsity field. It might be looking at alternative locations, but we're already on track to do that. I just wanted to put that out there for the public to let them know that we haven't forgotten about our JB baseball players, but we also know one year of temporary pain will lead to hopefully more years of great experiences for our young people. >> I'm sorry, Ryan. Thank you.
018>> No problem. Yeah, it's a great point overall as far as the entire project because obviously there'll be some phasing within the primary center and the ELC um site overall uh over the course of construction. Um and so yeah, everybody being flexible for that uh that year or so of construction will pay major dividends with the completed project. So excited to share um some updated design information with the board this evening. Um, so we've got two site plans. Uh, and I mentioned it earlier, but we are presenting on Wednesday to the Historic Preservation Commission and the Planning Commission, the Village of Mount Hor. Um, so some of these documents uh mirror what uh what we'll be presenting to them. So this is a bit more detail on the site plan uh than what we've shown
019previously. You'll see a theme as we go through the the plan information this evening as we've moved out of the design development phase. our team uh has transi transitioned from the more conceptual color-coded um plan information to uh more of the construction document style uh information. So this is the demolition plan. So you can see um a number of hatches indicating where we are removing components of the site and then in the case of the ELC um ultimately the entire building uh at the end of the project. We've got some components here of the the baseball diamond the back stop the the current bus drive along the back and then a number of aspects of the the paving. And then this is the most current version of the site layout plan. So you know we
020showed a conceptual version of this. This is the the more detailed uh version from our civil engineer. And then there are a number of other site plan uh related drawings grading uh utilities. Uh so a lot of layers that go into the overall site design but this is usually the easiest one for uh for all of us to to see. So you can see the components that we've talked about the the new bus drop off drive hard surface and soft surface playground. Um the fencing uh around the playground to uh enclose that our new parent drop off drive. Um so that'll be you know two lanes of traffic and then our parking major field of parking here in the middle. So that's uh 68 stalls then another 27 stalls here in a staff parking lot.
021Uh so a total of 95 stalls planned currently. We went through a number of iterations and uh working through with uh the district team and with uh principal Johnson figuring out the right number of stalls to make sure we're accommodating um staff uh those that are in the building all day and those that um might serve multiple buildings. Um other things that will be incorporated are storm water management uh and uh site utilities. So we'll have site lighting and things like that uh accounted for as well both on the building and within the parking lot drives. And then you can see here um the uh signage and seating that we've shown in some of the renderings um being captured on the the site plan as well. Um still some detail to finalize as far as
022you know sidewalks and things like that, but you can see uh some of the feedback incorporated here from um our various staff conversations. As we shift to the floor plans, I'm not going to spend a whole lot of time on the plans this evening. um they haven't changed substantially um since the board has seen them previously but you can see what I mentioned as far as the transition to the more uh construction documentorientated plans and uh you're seeing uh elements of that with these which are section marks so kind of slices through the building if you were to slice a cake and look at the building these are elevation marks so that's looking at the flat exterior surface of the building uh and then just added detail detail to the floor plans overall. As we
023uh move into uh the documentation phase, we shift up to the second floor. You can see that reflected as well. We're showing some divider curves in the gym um and capturing uh various scope as far as how we're getting from the existing building elevation and ramping up to our new second floor elevation. The third floor, uh as you know, fairly minimal. We've got some renovation scope to support special ed in the single occupant toilet room uh as well as the the breakout area. So this then is the first exterior rendering that uh you've seen fully colored. So a couple things to walk through here. Um we've gone through a number of uh vendors and selections as far as the brick match. So, we're trying to come up with a brick match that uh that complements
024and ties in well with the existing building. Um, but one of the goals that we've worked through with the core planning team is potentially trying to um take out some of the really uh drastic contrast and focused in on kind of the middle tones. So, still having some darker and lighter tones, but maybe taking out some of the almost black colored bricks from the existing building mix. Um, we feel like this is a good balance. Um, and we're working with vendors to to find the right blend. Um, you can see in the in this rendering, we've started to add some brick detailing. So, some um some soldier courses and details at the windows, um, the the kind of pisters that we've shown all along. And then within the metal panel, we've got a couple of
025different colors. So, we've got this um more uh more charcoal gray uh up here. We got a white color similar to the uh 2010 2012 edition uh at the canopies. And then we've started to play with the patterning within the metal panels. So, we're using um a box ribbed panel and we're we're changing the spacing of those ribs um to align with our pillisters and create interest within the metal panel. ax material at the second floor. Uh we've got our signage component in those built-in um bench areas uh at the base and then uh you can start to see the the site plan get incorporated as well. So the the sidewalks, the crosswalk, those are still details we're working through with civil as far as um you know speed control and uh making sure that
026we are providing signage and things like that. Um but uh hopefully uh you're excited seeing the color depiction of the addition uh within existing building in the background here. Now we're going to zoom out a little bit so you can see kind of the full picture. Um and we we uh created these uh to also support our dialogue with the historic preservation commission and the plan commission this week. Um, so you can see how the addition uh sits relative to the existing building. How we're trying to to have the bricks um be a nice complement and match um without be able to get you know the the exact match from the various area are areas of the existing building. Um a couple things uh that you can see also are where we're infusing windows into
027the existing building. This is something we worked through um in partnership with our structural engineer as they looked at this existing um west wall of what is currently the gym and will be the cafeteria. The uh the existing construction did not allow for um much more existing openings than what is there to today. So, um, we're utilizing one of the openings for the door into the kitchen and then we're replacing the other door with a window. Um, but we weren't able to add as many windows on the west. And so, we've made up for that with a very large window and door combination uh on the south here as well as clear story windows along the entire length of the cafeteria. Um, so we're still infusing daylight, which was always the goal uh within the
028cafeteria, uh, just in slightly different locations than, um, the original concept. Uh, another thing uh, that this helps is there's quite a bit of grade change along the west side here as you work your way down and around to the north side of the building. Um, where the existing door is that the IT team uses. And if you're familiar with this side of the building, this is not 100% accurate as far as how it is shown relative to the site. There's um area well and some stairs. We're still working through the grading with our civil engineer. There will likely still be some type of elevation change component um at the door at the kitchen um that we will likely utilize as a type of loading dock scenario. Um, but by moving the door out of
029the cafeteria around to the south side here, uh, it helps us as far as the elevation change and having that be at a similar elevation to this, um, this door here. Now, we're swinging around to the east side of the building. You can see on the the little site plans here, we're looking um, here's your current entry. You can kind of see how we're trying to tie in with the canopy and column language. Um, on the new addition, you can see that same brick uh detailing now on the the gym volume as well as some of the metal panel detailing and language uh up at the the upper portion of the gym. And then we've got a a zoomedin view of the playground uh entry canopy and the the second floor connection from the existing
030building to the addition. Next we're going to jump to um like I said before some um previews uh of 3D views of the interior of the building. Um so we have not presented the interior interior design yet uh in totality but wanted to um share with the the district team and with the board and community um some some views of what the the interior is shaping up to look like. Um and so I'll jump to those. Uh again these are in process but uh starting to give you a feel for the space. Um, we're looking at a number of accent materials, some playful ceiling um, baffles and and wall panels. Um, tying in, uh, functional materials that will help with acoustics, uh, with the design elements and some of the language that we've been working
031on um, in partnership with the core planning team and with our architecture and interior design team. The view on the left is uh as you walk into our you know new lobby. So that's the two-story space you're seeing beyond um the glass here the second floor of the addition where we're connecting to the existing building. Um this would be the entry to the office and the entry into the building. This is the space that you would walk into once you come through the vestibial. So you can see our kind of bridge connection from the existing second floor here to our new second floor. Um through this uh opening here would be the connection to what is currently the gym and will be the cafeteria and then our stair or open stair to the second floor
032here. And then this would be the connection to the existing building on the first floor. Again these are devoid of color and materials which is intentional. is trying to give a sense of how these spaces are shaping up in 3D. And then we look forward to coming back in the future with uh renderings that include materials and uh and color a bit more uh entourage and life. Now, this uh is the view from that same commons area as if we've just walked out of the cafeteria and are walking back towards the main entry. So these stairs and ramps uh in this zone are making up for that elevation change between our current first floor elevation in the um academic portion of the building by the library for instance or the main entry and the elevation
033of the current gymnasium which is down um down quite a bit from uh that elevation. So we're making up for all that in the same zone. And then here's our new open stair connecting to the second floor. So the existing building is on the left and then our kindergarten uh second floor classrooms would be uh to the right. One of the things we've been studying is, you know, as we as we make our way down the kindergarten um hallway on both the first and second floor, you know, it's a long um it's a long quarter and we have these moments where we're entering the classrooms or we're entering the cubby areas. Uh we're trying to borrow light where we can. So these are borrowed light windows looking down into the gymnasium. And then you can
034see we're trying to break up the corridor between a more traditional ceiling and a accent ceiling at the entry to the classrooms. And then um you'll see in the next view uh taking a similar approach with the entry to the cubby outposts. So trying to kind of break up and create a rhythm between uh the the corridor and those moments of uh reprieve when we enter the cubby elbows or we enter our classrooms. Now we're back out in the commons area. So this is the second floor of that commons. So we're looking towards the kindergarten classrooms here. And then here we just walk through those same doors and we're in the breakout area on the second floor right inside uh the kindergarten um classroom wing. See right can I interrupt you real quick because you
035guys just did something I thought was very very um adorable. uh kids were of course are fearful of trolls at this age. But what are ways in which we can connect um our foundation, our our our school community uh within our schools. And you might notice with these wavy ceilings and and all uh a look of a cave a bit and they thought, wouldn't it be neat to introduce some kind of cave of the mounds kinds of ideas uh in in their own instruct uh structure? And so that's what you're kind of seeing there that we your point we need to come up with some colors. Um but I thought it was brilliant. Do you want to comment on that anymore? >> Sure. Yeah. Uh it'll be I think more evident as we get into
036the the color palette, but looking at uh how do we use neutral tones and some of the uh you know landmarks of the Mount Horo area as well as potentially some playful opportunities um you know to infuse uh not only the the Mount Horo Viking but also potentially um you know playful trolls like Steve said. Um, so kind of blending a neutral palette with some pops of color, obviously, you know, Mount Corpic red and then potentially opportunity to use some other primary colors. Um, but yeah, that was some of the the the inspiration behind uh the organic forms within the ceiling baffles was um and the light fixtures as far as some, you know, uh, loose and playful interpretations on some some forms you might see in uh, in caves, for instance. So yeah, excited
037to build on that more uh as we finalize the interior design presentation and then uh show what that looks like with color and the pattern infused into these views uh when we come back. >> Uh I'm happy to go back to any of those two uh as we wrap up and uh and as you ask questions or make comments. Um this slide's really just a a reminder. Um obviously we know uh this is something that you as a board and and the district team are talking about um is you know what are we going to call uh the combined primary center and ELC when the project is done. This is something that if we are able to land on something while we're still in design um that's great. We've certainly bid projects where the school
038name is still uh unknown and we have strategies for accommodating that too. um we'd likely just pick the longest potential candidate and use that as our placeholder. Um so maybe that would be Mount Borov Elementary School for instance in this case which would give us the most letters uh and flexibility. But when we look at things like signage on the exterior, the interior, and when we think about school branding and identity, um you know, the school name obviously plays a huge part in that and we want to just make sure we're able to accommodate the right number of letters, for instance, on that exterior sign or when we um place signage on the interior. Um so if there's any uh additional um traction there, um feel free to share. But otherwise uh again that was
039just more of a placeholder and wanting to explain that you know the timing uh while it is certainly helpful to have the name it's not critical that we have have it before we finalize construction documents if it takes more time to land on the right uh the right name. >> Can I ask a question? Oh sorry I thought >> Brian could ask a question now if you would. Um, you don't have to go all the way back to the beginning, but in the pictures of the exterior when it's the the awning area and there's the concrete are those basically functioning as ballots that we have talked about the need for having at um different school buildings. Yes. Okay. That's what I >> Yeah, that was um attention part of it that right now you know
040those are placed as the base of columns. that we've also talked about um potentially if the spacing for these isn't right or um maybe more so from the standpoint of if we need to incorporate something other than a structural element on the building uh we could also look at planters and other things or we could look at you know ballards themselves as well. So that's uh an ongoing conversation as far as if these serve that function or if we uh utilize something in addition to these. >> Okay. Thank you. >> Um, but uh also uh going back to this image is helpful, you know, so you can see uh here, you know, we've got Mount Horb School stacked. If this said, you know, Mount Horb and we spell out Mount Horb Primary School, you know,
041that would fit here. Or if it was primary center. So I think we've got options. Um, but those are the types of things that we'd want to just kind of plan around as far as what our placeholder is. Have we thought about putting it on the >> thing like we have at the high school >> on the overhead? >> Yes. Thank you. You know, >> yeah, only I just see little fingers just touching the mouth look like they'll steal letters or break them or steal light bulbs. I don't know. >> Yeah, we've definitely got options. It's a good idea. you know, they're going to just going to touch it cuz >> it would make for a pretty cool like, you know, first day of elementary school, uh, you know, photo opportunity, >> right? >> That
042is true. >> Um, but yes, we can absolutely continue to explore, you know, the location of the signage in addition to what the signage says. Um, I probably hit on uh most of these to one degree or another. Um, but like I said, we are in the construction document phase now. Um, we're continuing to refine both interior and exterior design uh, especially the materials and samples. Um, so we're looking forward to getting any feedback from um the village historic preservation and plan commissions on Wednesday um to see if they have any any uh thoughts or feedback that we need to incorporate. Um we did have a preliminary meeting with uh the some of the village staff. So, um Nick Owen, uh the at the village and uh the engineer and planning staff members and uh
043one thing that they're working through on their end is revising the zoning ordinance for the village. Um so, um they've been communicating with us on that. Um, but we're having these preliminary meetings to get any initial feedback more high level. Um, make sure they're familiar with the project and how it's progressed since the referendum. And then we'll go back formally and submit uh the required um site plan review and uh associated submitts um in the fall ideally after they've adopted the new zoning ordinance so that we can um design and document based on that versus the current one which is going to change um in the very near future. So, um, they've been, uh, good about communicating with us as they've gone through some different revisions and and steps in their process. Um, but that's
044kind of our timeline is ideally to wait for those formal submittals until they've adopted their new zoning ordinance. With that, I'm happy to take uh, any additional questions and jump back anywhere in the presentation that might be helpful. I'd like to say thanks Ryan for the update. And it looks like there hasn't been any real big to uh jump over at this point. Um just the west side uh windows in the common area. Um u related to that, how do you see maybe this isn't a fair question for you, but uh how do you see the flow of uh children to the lunchroom on um from that one stairwell picture? It looks like there would be the kindergarteners all coming from the right side. Uh yes, this one. So from the addition wing and then
045students coming from the left as well. Do we see a bottleneck potentially there or is that not really? an anticipated issue if that question makes sense. >> Um, I think it'll be uh it'll certainly be I think uh helpful to have multiple ways to get from the upper floor. So, um for instance, anyone on the second floor could obviously come out and use the open stair. uh someone from the third floor could either come down to the second floor and use the open stair or come down to uh the existing stair and come out these doors. Uh we've kept this stair intentionally wide. So we're basically, you know, we're utilizing this entire width which is uh quite wide and then you obviously have the the ramp for that easy path. Um so I think there
046will be a fair uh amount of conversion of students here. Um, but I think uh we've got enough width and you'll also have kind of the staggered nature of, you know, students on different floors and uh and likely the kind of operational timing of when students get released and brought to the lunchroom. So, I think we feel like we've got enough uh diversity with where kids are coming from and enough width through this whole zone um to support uh that traffic flow. Thanks, Ryan. >> And then actually, I'm going to jump back to the plan real quick, too, because I think another factor is um we've got, and this is something we're working on. Uh I mentioned we're meeting with the the kitchen, the food service team again uh this week, but we've got this
047whole corridor for queuing as well, which I think will help. Um, the goal is to queue in this corridor, enter the servery from the corridor, and then exit the servery into the cafeteria. So, we won't have kids queuing in the cafeteria. They'll be queuing in that corridor and then flowing through the servery into the cafeteria. So, I think that will be very nice from the standpoint of unlike now where they're all in the same space, they're queuing in the same area, you know, directly across from where everybody's eating. think it'll help with traffic flow certainly and also noise um all as part of that movement to lunch. >> Great. Thank you. >> You're welcome. >> I enjoy the uh the other >> the variation in textures on the exterior and designs. Uh just nice subtle
048touches there. Good stuff. And then I I had one look ahead question. I know this this is like really general, but I was trying to get my arms around just the general um construction sequencing that happens on that design. What what would start when um that type of thing? Do you have that in mind already? >> Yeah, it's something we've dialogued uh about and we'll continue to refine here as we uh as we work through the construction documents. I think um I forget if it was the last time I presented to the board, which is was a couple months ago. Um we had the kind of example phasing plan from the high school edition renovation project. Um we'll create something similar uh for this project to uh define what we uh think the phasing should
049be. And then obviously once you hire a construction partner post bid we can always refine it with them like we did um with the high school project. But just in in high level terms um the addition would happen first. Um and we would you know try to phase that in a way that it has as minimal of an impact. Obviously we'll have a impact but uh as minimal of an impact as possible. Um so what we'll have to do is you know we'll have to figure out kind of what is our traffic flow on the site. Um where is our temporary play area the construction team will need some layown areas. So we've had some preliminary thoughts about that. We'll have to you know build the board field underneath the what we're showing this parking
050and drives here. Um so the addition will come first uh because that will take the longest to construct. Um, we'll find ways to phase the renovations. Um, knowing we obviously need to keep school going. So, the the major transformations like the cafeteria, um, you know, the existing gym, those things will have to happen the second summer after you've gone through, you know, that first school year while construction is happening. Um, but we may be able to tackle some of the smaller things. Um, but it's going to be, you know, a big a big uh phase of renovation at the uh the end. Um, we'll benefit from being able to, you know, move things into the addition out of the ELC and out of some of the spaces within the existing building um to help uh
051ease the the burden of where to put things during the renovation. Um we'll likely do, you know, some of the site work throughout. Um but knowing we've got to keep bus uh drop off and pick up happening, parent pickup and drop off happening. And then at the very end uh in the fall after this opens then the ELC um site will well I should say once you move out of the ELC I think we had it phased in like uh the end of July you know after the school year ends the demolition of the ELC would happen and then the site restoration will likely extend into the the fall just to get that um that site for the current ELC building um restored and get some grass planted etc. Um, so I'm happy to to
052come back and review a more detailed phasing plan in the future, but um, kind of high level of the addition first, some of the renovation, maybe that first summer, some of the minor stuff um, and then the major renovation kind of towards the end that second summer uh, or maybe, you know, late spring and summer. >> That's great. Thank you. >> Help give kind of an overview. >> Yeah, that was that was exactly what I had in mind. Conceivably, we're often asked question about what impact could this have on our our summer schedule. Um, depending upon the needs of our general contractor, we would likely come back to the board for permission to petition the department of instruction um to extend the summer some way in order to maximize um that likely be summer of
05326 27 um either front end or the back end of that. We don't know yet until we hire a a GC. Well, Ryan, you continue to impress uh both in your presentation and your thoroughess uh and then of course the pictures. They just get us excited uh to think what's possible here in just a few short summers from now. Uh we want to remind everyone uh that all of our meetings are open to the public. We meet every other Thursday morning save uh the August 8th edition of our meeting. Um they're always online if people are interested. But uh the first meeting of the month is also in person which allows us to wrap up any kinds of inperson kinds of needs, brick matching and the like. So uh all are welcome. Uh, and we'll
054post this uh, video also on our district's website for those who didn't get a chance to see it uh, this evening. So, thank you, Ryan, for all you do and please extend our gratitude to the team. >> Absolutely. I was just going to say that, Steve. I uh, appreciate your kind words and certainly want to give credit to uh, the team at Bray that's working on this. Uh, I'd love to be able to take all the credit, but I certainly can't. Uh, a lot of credit goes to Mark and uh, Bobby Joe and John and others. So, uh, thanks for having us. We look forward to coming back uh, and be able to show you uh, the 3D views and renderings with some color and patterns uh, in the near future. So, have a wonderful
055rest of your evening. >> Thank you. >> All right. Thanks, Ryan. >> Excellent. um on the 6C which was shared learning from the WASPY summer learning symposium that I went to. Dr. Serno and I were just talking about um making sure that uh I put together a summary. I don't know if anyone had a chance to look at that yet, but just out some of the quick high notes of it. Um because otherwise you would absorb all this and don't communicate it out right away and then it just gets kind of lost to time. Um but it was a really good conference. Jessica, I know you've gone to that one previously, correct? Okay. Yeah. No, it's it's, you know, it's pretty say sparsely attended, but it's obviously a summer Friday and Saturday, so you're getting
056a smaller crowd, but there was probably uh upward somewhere between 50 and 75 districts that were there and some really good conversation. And the the nice thing was it was small group. A lot of it was just very discussionoriented. Even the ones where there was presentation, it was just one of those you could just, you know, hower out a question in between. So, it was nice that way. I think one of the big takeaways I had a couple were um there's this appetite always for um boards to connect with each other and then we've done a lot of that locally. Um there was a session on Saturday that was just purely discussion oriented between board presidents. we split up into smaller tables and just share a little bit ourselves and something we're proud about our
057district and a challenge that we're facing. And um it it's nice to hear uh from other districts some commonalities and also walk away feeling pretty good about where we're at. I had a lot of things that I was really excited about and um when you hear some of the challenges that some districts are facing, you're like a good reminder of where we're at and everything uh all the efforts that you know administration, board, parents, staff, everyone has taken to build around here and keep going. Um I'll just I'll touch really quickly on that document just hit some real high points and then ask if there's any questions uh from everyone. I think um some some of these are direct from presentations and some are just themes that came out and a big one that I
058know that we've all talked about too is uh transparency. I think that we obviously have a you all act very ethically and have great track record here to that. Um and we have to be if anything just be cognizant of um making sure that we share our the d some of the dialogue some of the takeaways dialogue that we've had in committee meetings because we all know it happened but uh maybe just convey that an open session sometimes um give people an understanding of the process that we walk through to come to a decision as much as the outcome of it. again um legislative uh they talked about this was uh the WASBY uh lobbyist who came in and discussed this about having a bit of a two-pronged approach. I think our initial reaction sometimes
059we see the state budget and didn't get everything the way that we wanted to is to go to what more we wanted and where things didn't go the way we we had it. It was contention that we should make sure that we're thanking legislators for the things that we did gain in traction. Want to be able to show appreciation for the give. Um and to try to help nurture that relationship a little bit. Um then to go on and make sure that we're continuing that relationship, bringing people into the school and then continuing to discuss about the items that um we want we need more help on. uh and just show them in more practical terms of what the true impact is rather than just a letter with an item at a number that we
060that we're trying to fulfill. Show the real work that goes on in the classroom. And the flip side was talking to our constituents first about student success and really not losing especially in district like ours that perform so highly to not come across as you know wo is me all the time. um be real about the challenges but um also don't lose track of the great work that we're doing to work within our means to to bring about the great results that we've had. Um the community connection and I know Dr. Selena know we can maybe just bounce back to this after I roll through some ideas about it. Um I you know like our Cali team has been so heavily involved in making sure we get word out to both legislators and the communities
061about what's going on. We've done amazing things um with Aubrey uh coming on board of sharing our story a little bit more proactively than maybe we had been able to in the past. Um, and there's also the thought in a lot of districts and it's gone very well of just making sure that um, we're not only just getting we're not only getting the word out, but we're kind of like coaching up people in the terms where we want them to repeat what's going on and it's not just a long digest all the time, but it's maybe some some power statements that um, we're really proud of and where we stand as a district so that people feel pretty confident having those conversations. Um I'll get more into that when we discuss in terms of who
062people are. Um finance uh went through this is a really interesting session. It was uh finance 101 in a nutshell. Essentially, they rolled through. It was 10 I believe areas where they see slippage maybe in districts around the state and a lot of it is just at the edges. Um where it's just making sure that you're always kind of holding yourself to best practice all the time. Um I'd encourage anyone to look at those slides. they're too long to get into, you know, in this uh area. But if there's anything there that really, you know, strikes you as like, oh yeah, we could we could tidy that up a little bit. Um or sometimes it's a matter of publicizing what we're already doing in a way that um gives people confidence and and trust. They
063just talked about the value of trust, especially in terms of finance going on. I I'm interested in in taking the the finance 101 class. There was discussion about um you know whether officers uh should consider taking it um whether a whole board might be interested in taking it. It's not a small commitment um and but it builds on and compliments maybe what we get from um Scott a lot of the times because he's he is a great teacher and um is is very good at reminding us where we're at. I think where I look at myself sometimes that I could use the broader foundation and um would help me with a lot of those questions that I come back to a lot of the time having Scott explain the same thing to me three times.
064Um succession strategies. Uh this emanated from a superintendent discussion, but it's obviously something that carries through an entire district just in terms of career pathing and um staff engagement in that respect of where can they go in their career um beyond maybe wherever they start at whatever run they start. Uh and I know that we already discussed this on a pretty regular basis uh with Dr. Soleno and and talk through you'll see our leadership team and and how different responsibilities are added and people are developed. Um but there was a consideration that many districts do this as a formal part of their superintendent evaluation of having succession strategy. It allows for a little more breath than the closed door personnel discussions that that you can have uh because it is tied to that superintendent evaluation.
065And then there were just some notes there from our our keynoter who was really good. They brought in a whole keynoter for all whatever it was 55 60 of us and he was we were just tied in a lot of things and a lot of it is um as most good keynoters do is nothing revolutionary. it's driving home those key points and tying together themes about why you're doing what you're doing in uh in public education. So, um yeah, there was that's sort of like the the very high level overview. I don't know if there was any in this that were anything else any other thoughts that you had that you had questions about, comments about. Is it the WSB finance 101 class? The one that they do at the convention. There's an online module
066I think >> that you log in. The one convention was like 4 hours. >> Yes. >> And after two >> it was brutal. >> Yes. >> The third by I went and talked Scott after he drew me a picture on a napkin. made much more sense in the 15 minutes we talked than the 4hour uh just just straight like talking. >> That's a lot to digest. >> It was apparently there used to be a game. Somebody told me to take it cuz they did a game with like Monopoly money to help you explain how it worked. I was very excited as now it was. >> Yeah. I can't speak to it, but I know the online modules are a little bit more digestible. Yeah, that's I looked into it at one point and I just
067haven't been able to round back to it. But it looked like it was at least chunked out enough so that it wasn't like you sit in front of your computer for 4 hours that it's like six, but but it but it's a lot. It's like like five or six or seven modes or something so that you can peacemail it. >> That would be better. Good idea. I I do think I in some of your detailed notes, I was something that I've always had in the back of my mind too is is the transparency around finance and making that more digestible for the community in terms of whether we use the annual meeting to do that or other board meetings to do that to you know it is it is such a there's nothing about school
068finance that makes sense like and so the more you know we get in the weeds and can talk about the special education reimbursement rate but it's hard to make that real for most people who aren't in that level of detail. Um, so I I do think the more that we can focus on those kinds of of things, the better. Um, we've got an opportunity coming up in six weeks or so. >> These are all resonated with me in terms of things we've talked about in the past. Um, the transparency thing I think is interesting because How often does it come up that people say you talked about that voted on it in 30 seconds? And you go, well, we actually talked about it for like six months, but if you don't purposefully ask the right
069questions or explain for anyone who might just sit down to watch the full board meeting, they don't know the backstory. >> Yeah. >> So, I do think that's an important reminder. It was interesting that that was like a something that said make sure you talk with your board about it and have an understanding and especially the superintendent because if you're asking questions that you know the answer to like the superintendent like what are you trying to what are you trying to say that I was the first time the first five times I answered that question. Um but it really was like just making sure that there you have that situational awareness of what people know and don't know. I think I and I do think this is an important reminder. I do think when our
070directors and people present things to us to vote on, you know, they always say like we talked about it here. You know what I mean? So like it the context is usually like acknowledged, but always do it. I think it helps too that we put on here which committee talked about it. So if people did want to like back trace it, you could a little bit, but they'll want recorded so they wouldn't necessarily know what we talked about. I'm >> glad that you one of those, you know how it is. You go there and you not only absorb the actual material you're talking about, but your brain starts spinning different different things that have been going through your mind and you write down a long list and then go back later and sift through and
071see what was worth pursuing. >> I did I did the same one in lacrosse three years ago, I think, and it was it was good, but I saw the agenda for this one and I was going to work out. So, I'm glad you were able to >> Yeah. Yeah. >> It looked like a good agenda. It was it was very good. And they had, you know, this was they put everything into it. They had two tracks. It was one that was a little bit more school board president and it was almost newish like well I kind of have to go at this point. Um but then the other one was all different subject matter that was really awesome that I was bummed that there weren't two of me to be able to go to. Um
072and Dr. Lo and I were talking a little bit about the communication piece in particular and um the the corollary that I had for him on this that it's not direct but we just did something at my workplace where we wanted to put down in really coherent and simplified terms what our company story was and the purpose is the express purpose of that is to distribute to our sales teams and anyone who's going out in the field so that everyone's hearing the same story from every direction. And I think the first reaction from our some of our scaled sales people was like we already know this story inside and out. But if you listen to their leaders, they would say you all do, but if I put you in a room, I'd hear 25 different
073very different versions of that same story. and um already getting some really really good returns on the story that I helped craft this narrative and it's just key points and ours was like a one pager that had power statement at the top four pillars and then proof points so you can get as deep into it as you want or as keep it as surface level as you want and I feel like we already have this in a lot of ways again like the material is already there but um is it helpful for the board is it helpful for senior leadership um anyone else who's kind of someone who the community goes to or who goes out into the community to have this to fall back on and to understand like yes this is what we're
074talking about you can elaborate from there what the pieces are u and Dr. Oo and I were talking about the translation to the document that already exists of the strategic plan. >> I think it's great. Uh we spend a lot of time outlining what the community told us is important to them, but if they're not listening to our information and advocacy reports or they're not plugged into our board recaps, we could find another avenue to update them. I love that word proof points. We've made some promises to our community about things that we will do. Why not layer in some of those proof points and um fine-tune a message, make certain that the board is comfortable with it, and then we can begin the process of explicitly teaching um staff. They're representing us out in
075the community um when we have regular communication to just try to weave these in. Um these are like the community's power goals for us as a board as opposed to the board's power goals. and that that'll be more in tune, I think, to the things that they've asked of us. So, as a friendly reminder, if you're interested in that, I have um like I try to have at most board meetings the strategic plan and then those community promises here if anybody's interested just to kind of refresh themselves a little bit. I thought that was great. But just borrowing from work. Um, and you know, one of the things that we heard back on that and we faced a little bit early on, especially for salespeople that have these relationships and uh are really proud of
076the investment they've made, is that they don't want to repeat the corporate story and we impressed on them. This is not the corporate story. This is something that we've all agreed upon. These are statements that we all believe in. What you do with it from there in terms of personalizing it, explaining your perspective on it, that's that's fine. This is more like a a knowledge and comfort in knowing that everyone is looking at these same targets and operating from there. Again, what you do with the information is is up to you, but it's just an alignment from u what we're all focusing on. I think you just said the word that, you know, stands out in my brain, alignment, because even for our staff who are in a classroom doing the work, it helps them
077see the big picture of like, oh, my work is fitting into this or that, you know what I mean? And it just helps that like this is the direction. Yes, it's written down in our strategic plan, but this is the direction that the district is going in. It just it makes it far more digestible because we have all of our information advocacy reports. We have it all up there but digestible for community potential community members. How is Morg Schools doing to look at a thing to you know to rally staff and community I think yeah I think it would be a really useful thing to do. >> Well if okay with the board by consensus I'd love to just get our team starting to work on it. probably won't have something ready for September's uh
078board workshop, but maybe um around Januaryish. Uh that would be a nice activity for us to partner on as a senior leadership team. We also get the input of our faculty and staff about things that they already know and we can incorporate that too. And then I wondered if to the thoughtful point that was raised about finance. I'd be happy to check with WSB to see if they could truncate if it's the the WSB uh finance 101. We try to do that in collectively, collaboratively um over the course of the next year, year and a half during board workshops. That'd be of interest thoughts. Yeah, I think it'd be I think it'd be good if it's if they can make it digestible. >> It it did seem like like I'm not positive. I thought it
079was multiple hours of content. So yeah, if we could logistically >> I feel like we could make a small fortune. We could develop a game. >> People can play to learn right >> and learn how to learn how to play school finance. >> It's something we could always learn more. >> Well, how about I gather more information? I put it in a weekly update. We can have some conversation in the future that be available to you. Sounds good. And and just my my last thought on that from the communication standpoint and stepping back to the bigger picture. Um I know Joel planted this thought in my head a couple years ago reversed on just about the brand, you know, that that is more and I think about that. kind of think about this as like
080a brand piece um that we're able to talk about and on the heels of your conversation about where money is going um for education um what the competition might look like in the future um where other people could send their kids um using state dollars. I just feel like it's really important to get our story out there and get in front of it. So, do you see this as a an additional piece or do you see this as I guess this is more about building brand ambassadors than it is anything else? Right. >> Big time. >> Okay. >> Yep. Yep. >> So, really it's more of a almost a curriculum that we're developing to teach people within the school community and the extended community how to talk about the board. >> Yep. >> Okay. Yeah.
081Well, thanks everybody. If you have any more questions as you're looking through all that material, let me know. Love to talk more about this stuff. Thank you for taking the time to put your thoughts so coherently into place for us. It was really enjoyable reading and gave us some excitement about where we could be heading. Good. Thanks. >> Thank you. Thanks. Um, more fun 6D or look at the revis. [Music] >> Thank you. >> Okay. Oh, this is a long time coming. Oh my gosh. >> Yeah, this is something that I've wanted to do or that we've all talked about since coming here. Um, and I will say this is my fourth website revision in my career. Um, and this was the smoothest by far, which is incredible. And I think that speaks mostly to
082our incredible staff, which is phenomenal. They're early adopters. Uh, and they were they had their hands in the cookie jar for every step of the way. Which was really nice to see. Sometimes you don't get that. Um, and sometimes folks are like, "Yeah, do what you want." And then afterwards they'll say, "Oh, actually, I wanted it this way." Um, so that was just really nice to be a part of and it felt so so much like um a good collaboration which is nice. Um, I'm sure some of us have have done websites in the past and it's a it's a fun long process. So agenda for today I'm going to try to keep it 10 minutes. Uh, we're going to talk about why refresh um our prep for refreshing the website, a tour of the
083website. even though you've probably already reviewed it. We're just going to do a highle tour and then Google Analytics, which is really neat. That's my favorite part. And then the next steps for our next steps. So, why refresh? Um, this is driven by the Americans with Disabilities Act, uh, and a specific rule in it that requires us to be more ADA accessible by 2027. So, we're just prepping for that. Um, and the user experience, if you may have seen uh on our old website, is okay, but it could be improved. And I think we did that. Uh especially mobile wise. So if you're not pinching and pulling anymore, you can thank Final Site. They have a good a good template. And then our just an FYI, our website was 8 years old, which is a
084small child, which is amazing. Um usually they go up to about 5 years and then you refresh. Um in the like private sector, it's about 3 years and then you refresh and you make a new one. It's a lot of work, but still worth it. I think 8 years we did pretty good. We got our money's worth. Um, CISO was going to have us have to update it anyways. So, this was a perfect time for us. Um, and we saved some money, too. All right. So, some prep, quick overview. Uh, we reviewed the ADA accessibility of our current site, which is not the best. Um, and user experience obviously mobile and, uh, via computer. And then we reviewed each of the 824 pages and we made a spreadsheet uh outlining what to be removed uh
085what could be consolidated and then what might need some help from staff members. Uh staff was also incredible. I'd like to shout out it for their help on this guy too and their help for sure. Um so we reached out to all of uh the staff members who had their own individual pages. folks don't have their own individual pages now, but they weren't actually necessary anymore. They were really necessary during co. So, we found a lot of pages that had older content. Chelsea and I, oh my gosh, I haven't even said give a shout out to Chelsea. She has been incredible. It just feels like she's here with me. Um, she has been incredible and I couldn't have done this without her. Not at all. Uh, so, and then we had to determine the layout
086um because we we did want this to be more user friendly. um but also still give you access to all the important bits and bobs that you need like what's for lunch or uh staff um staff resources for example. And then we prep staff files. So think like all the photos they all need to be uh formatted the same way and you need to gather all of their information and determine what phone numbers you need to put on the website etc. So there's just a lot of nitty-gritty pieces and then you have to actually go through migration which takes a long time. All right, a tour. Any questions so far? Okay, cool. A tour of this space. I've taken pictures so we can check it out. See, this is the behind the scenes just in
087case you wanted to know. is organized really nicely on that left-hand side with the site map so you can identify where you are on the page. Just an FYI, the the old website, it was not like this. You had to dig and dig and dig to try to find where you were on the website. And then um you can see in the bottom right there, there's like an eyeball icon. You can then click that and it'll bring you to what the website currently looks like when it's published, which is fantastic because you used to have to like open up a new tab and then find where you are. Uh, so that's really cool. Um, I've heard so I' we finished most of the trainings with all of our staff. So admin and admin assistance, which
088is really nice and by far everybody said, "Oh, this is so easy to use, which is just music to my ears because that's that was the goal. Um, so usability on the the external facing side and internal side. All right. Uh, this is just what it looks like when you're composing. So, editing it looks like a Word document, which is fantastic for folks cuz they're in uh Google Docs and Word Docs all the time. Okay, cool. Now, we're on the site. I tried to use the clicker so you know where I'm at. Uh going to the district. We're going to go to your page first. So, the board of education is right here. You guys probably already seen it. And we're going to go over here to schools and we're going to go to the
089middle school right now. Great. and we're going to scroll down. So, as you can see, um there's that hero spot where we can put anything that we want in terms of communication, uh which will be fantastic for rolling out this new project that we're doing. Um and then so in there, I will say like previously for those hero images, you had to embed all the the text. Now, for ADA compliance, we can actually write text and it can be clickable and copyable and readable by the screen, which is fantastic. Uh below the that hero image section, you have these icons uh which is reflective of your quick links. Uh so just really important links that you need to um usually use and then spotlights. We had this previously. It just looks a lot smoother. When
090you roll over these spotlights, you can read more and click the links as appropriate. Scroll down a little more. There's our school mission and vision. This could possibly be replaced by any text that we want to in the future, reminding folks of what we stand for. The pillars um news and events. This one's really cool, Tom. I think you're going to like this. Uh if you click on this from the main uh our main school district page, you can actually identify which calendars you want to pop up. And each of the um schools are in charge of their own calendars. So, if you have a kid or a for middle school and a PC, you can pop both of those calendars yourself, which is really nice. Um, and that's one avenue where our staff have
091been amazing at in place the content. All right. And then we have our social media right below that. Great. And then at the very bottom, we have information including another place where folks can get quick links as well as content about uh where we're located and contact information. Great. Now, we're going to go back up to our school back to academics. You can check out that um before you might have seen a lot of content pop up under these menus. We've really done a a lot of work to consolidate this so that you feel like you're at Trader Joe's and not Woodman's. Not that there's anything wrong with Woodman's, it's just easier to access or pick. Right? If we went into families and student services, um you can see that you can click on these
092different tabs and find this information. That's one way that we've consolidated pages and made it a little bit more easy to find information. um because on each of the schools pages it should look very similar. So um if you were at the middle school or at the PC you should be able to go to families and then resources and get the information that you need. I'm going to go to resources go see how it looks the same. Um we've got a consistent branding uh and design across the board. And then I've just popped down the quick links up at the top so you can check out what we've got. It it should be reflective of what parents need as well as students and staff so that folks are getting what they need in the in
093the quickest way possible and on any page. Cool. Awesome. Great. And this is just an example of what it looks like on mobile. We can test for that on the back end which is really fancy and slick. um just to make sure like okay we've written all this content but now what does it look like to our 51% of uh families who are accessing it via um social media and I know that because Google Analytics um so this is really nice I took this picture a while ago so now we're up to 2.400 4,000 users in the last two weeks, which is really neat. Um, and I'm grateful to the OR because that's really why we've had so much engagement on our website so far. Uh, this is just really neat because you can see
094like how many people have been using it via mobile, um, where they are in the world that they're using it. We have something in Ireland which is interesting um and I don't think is real but uh and then you can see like on the left hand side I was there last week no way solved. Um maybe someone is on vacation. Who knows? Uh but you can see on the left hand side this is the really cool part that I love. You see who's on what pages most often. Um, and you can also dive down deeper to see which links they're clicking. So, if we're ever um in a tough spot and deter trying to determine like why isn't someone understanding this part of the content, we can see who's been on that page um and
095maybe how many links have they clicked. Cool. Next steps. These are now slides. Uh training video and in person. So, we gave people, which I think really helped, uh, preliminary video of how to use the website behind the scenes. And then we've done in-person training, which has been fantastic with our admin and admin assistance. Um, we're having schools tailored their content. So, it's great that Chelsea and I went through all this content, um, poured our hearts over this content and consolidated, but now we need the usability of the actual users. So, um, admin admin assistants are tweaking things. They know that on a larger scale things have to be made globally. Um so if you're going to change where a page is that likely has to be on a global level uh so that folks
096can still have that use ease of use. But um it's gone really really smoothly that way. Uh phase two will include usability studies particularly for folks who use uh screen readers which is really nice. Um content revisions for any feedback. Like over the weekend, I got an email um from a community member telling me about a link that was broken and we fixed it right away within the hour. So, it's just little things like that that are part of phase two that I really appreciate is my favorite phase. And then lower important tasks that weren't uh goal and critical. >> Yeah. Thanks. Any questions? >> Did you have to pay Melissa royalties? Because I think in that first banner she's on there like three times. >> She should. Yeah, she >> I think she needs
097some royalty. >> Yeah, we need coffee. >> I love the fact that you can translate it into multiple languages just like that. It's really >> so I'm assuming there's a process then for somebody that wants to modify content related to their stuff that and that all rolls up to you for changing. um they can make smaller edits but I just thought okay you can change their editing access on my end um >> so it's editing access it's not like edits come to you for approval >> no that way >> I was wondering how you manage this cuz 800 pages is wild to try to manage >> so >> okay >> for the most part I've heard from our trainings like they love the layout >> and they're not going to like edit big edits Sure.
098>> Um it's just small edits like back to school supplies or things like that which is nice. >> Anything else? >> Cool. Well, you thinking >> I know I waited. I was like it's 12:02. >> Said wait till noon. I sat very patiently and waited. >> Thanks for your patience. >> I know. I was I was sitting and waiting for the same thing. I was like >> thank the discussion of 6E annual agenda Dr. >> board members as we do each year we'd like to just share with you um the agenda that we put together in consultation with associate superintendent for business and finance Mr. Scott Young and the board's parliamentarian Doug Witty uh for our upcoming August 11th meeting. It's going to take place at 6:00 p.m. uh at the uh intermediate center. And
099you can see not too much of a change year-over-year because our three resolutions are relatively the same. Um but we're looking forward to a report from Treasurer Craraven and then an overview of the school district operations by Mr. D. and then the formal presentation uh by the by the um by Scott uh and then ultimately uh any other business within the powers of the annual meeting. So it's not an open dialogue on any topic. It's really those that are gerine to the powers of the annual meeting. And so um are there things you'd like us to be considering that we maybe we just haven't thought about or are you good with us moving forward? feel like this has flowed pretty well historically. Yeah, I think so too. Uh certainly it's not a one and done.
100So if there's other ideas that you'd like us to be considering, we certainly can run it over the flag pole with uh the team and and we can make um some adjustments. This is the draft that's currently then in the annual budget meeting booklet. Um and uh we will push out to families as part of our ongoing communication to encourage their involvement uh in our meeting here in just a few short weeks. Thank you. All right, Dr. Sern action items. Uh 7A Sarah struck down for 7A and B education for employment plan is capable from the education committee. Thank you. Um, every year the board of education reviews and updates education for employment plan and the education committee which when you are on we reviewed the 2425 plan action items what's before you. I hope
101this is the 26 plan. I think it's correct. The 25 to 26 plan. A few small changes here and there. They got the district enrollment total population in there. Um and then uh we also uh have oh our action plan um updated and at the bottom last page of this document. So those are some of the changes um small changes here and there but the large one is that action plan use piece. Any questions on this one? Second motion. Thank you. >> And Leah seconds. >> All in favor? >> I any opposed? >> All right, that passes and we're here for uh this is the first reading of revision to policy 361, education material selection. We'll just have to listen to this one tonight without Sarah President. No problem. Um, within boards, uh, amendment section,
102you'll see the red line. I just want to go through a couple pieces that stand out. Um, we're going to go top to bottom if that was okay. Um, one piece during the meeting, uh, Joel, I believe, had mentioned about um, under the replacement and removal of material section, we had some redundancy of language, so we moved up um, the library media materials and the disposal and notification being sent to Dark Construction. um being combined with the previous sentence. So that's the change we made there. Um and then a larger change is actually about handling uh complaints. Uh the this policy this policy originally looked at um more formal complaints and challenging of materials. Um but WASB recommended that it may be wise um to include two types of concerns um when um raising concerns
103about education materials and individual objection which we sometimes have and then the more the formal complaint which we currently have in the policy. Um so we delineated that distinction between the two and this language that's being proposed and then following that language we have the why or a little explanation as well. The first one that's on there the individual complaint um follows a process we already have and some of our other policies. uh when when thinking through that and then right which which we talked about at our committee meeting um about how to lay out potential steps so people would know um and thinking through that looking back at other policies we already have those steps in our um religious oh I'm trying to think of the policies actually listed at the bottom of this
104one I think the final one I have listed >> education Yeah. And our let me go back to the final copy here >> 381 religion is in classroom and schools and the final version is there. So there are those pieces already and and those are the pieces that we would all also with the Supreme Court piece that was just finalized and looking at how families can um ask that their child have an alternate programming or resources or lesson related to items related to LGBTQ plus waiting for more guidance from their previous lawyers on that and that would go in as well. So that's still a work in progress. I don't you know that wasn't forgotten. Um but we do have policies that they lay out that procedure and they would want to have duplicative procedures.
105>> That's all the major piece of that. >> Great. Thank you very much. >> Any other discussion questions at this point? >> All right. We'll bring that back. >> Appreciate it. >> And final action item tonight. Dr. considering the approval of the plan Chromebook purchase for high school. >> Yes, board members. Um this is the second uh now that we're past July 1st, we're into our new fiscal year trying to bridge the two years and maximize use of our funds uh with the second purchase of Chromebooks and ask for your thoughtful consideration of those purchases. Thank you. >> Motion to approve. Second. >> A motion from Lee and a second from Jessica. Any further discussion? >> All right. All in favor? I >> I oppose. Motion passes. Perfect. Thank you. Thanks, Dr. No other citizen
106comments at this point. >> Great. Um, obviously have a long list of future agenda items. like FF you. >> If there's anything else that uh we'd like to bring back, um let us know. Lot to talk about. The uh next meeting is coming up. Finance committee meeting as discussed tomorrow 4:30 p.m. virtually. And I lost the rest of the sheet. >> Yeah. PGT on uh Monday. And then we're back here on uh August 4th for education and for board. Entertain a motion to adjurnn. >> Some moved. >> Second. >> Moved by Leah, second by Carly. All in favor? >> I I Any opposed? We are ajour. Thank you all.