001All right, welcome everyone. This is the School District of Prescott Board of Education regular meeting. I'll call the meeting to order subject to section 1983 Wisconsin statutes. Our first item here is to adopt the agenda. Jim, is there any changes that you'd like to call out or make here at this time? >> There are no changes in the last 48 hours. >> Great. All right. We need a motion to adopt the agenda. >> So move. >> Second. >> That's a motion second. All in favor? I >> oppose that carries. Item of allegiance is next. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right. Thank you. Next item is the
002recognition of visitors. Public comment rules are as follows. Please approach the podium one at a time stating your name, municipality, and topic you'd like to address. A lot of time is three minutes per individual or six if you're representing a group that is present at the meeting. All comments should be directed to the board and not to other staff or participants. The board will not act on any comments that are made during the meeting. The presenting officer may direct the district administrator to follow up with that individual at a later date. And the public comment section will be limited to 30 minutes unless board action is taken. And as always, please refer to our public comment policy listed on the agenda for a full description. Anyone here to be recognized at this time? Move on.
003Thank you. Uh, next item is good news. Sandy Strand is going to speak for the administration. Good evening, school board. Superintendent Reef. Um, I am super pleased to be here tonight um to share some of the great news going on around our district. Um, all of our building administrators really enjoyed meeting with our new staff last week and welcoming all of our staff back yesterday for an ex excellent day of outside activities. Um, it was fun to see all the people that were sporting wonderful tans this morning. Um, but it was really fun. Um, also just wanted to call out our PLC leaders and Michael Cosmolski um, and his leadership um, for participating in our data dig last week, which included a review of all of our academic data and our social emotional learning data
004to create goals for this next academic year in our buildings. The next slide talks about um the middle school wanted to just kind of call out their new salt team. Salt stands for student advisory and leadership team. They welcomed in sixth graders for their sixth grade orientation and that activity was led by our seventh and eighth grade student leaders which was really fun. Um the last slide talks about um the high school collaborated with Prescott Police Department um and specifically Bo Jacobson um to host the National Night Out which was a huge success. They estimated they fed over 500 people with at least 160 of those individuals participating in our first annual color run. Um so that's super fun. And then lastly, I am super pleased and I'm going to ask um Shaina and Sarah
005and Julie to come up to join me at the microphone so that I can formally thank them. Um one of our consent agenda items is acceptance of a very generous donation from the Prescott Foundation um to support our PAS lab at the high school which is a vocational um a vocational program. That uh lab was just set up today. So you see on the slide um a couple of pictures. It's very organized, very um very colorful but very neat and tidy. And we start our training tomorrow. And I just want to absolutely thank um the members of the Prescott Foundation for their very generous gift of $10,000 to support this lab. So thank you very much. If you hang on a second, we'd like to get a picture with everybody, but um >> we already
006got it. >> Oh, you already got it. You're good. Okay. Thank you. >> Thank you so much. That's our good news. >> Okay. But yes, thank you so much to the Prescott Foundation. Our students will benefit so much from that. >> My part on the news, you just me or else you got super. Um, so from the superintendent point of view, um, we had our new staff orientated. You got a picture there of our six new teachers. Um, Chantel did a great job leading and organizing that. Um, a lot of paperwork, teaching, learning came and talked to them. All the principles were able to meet with them. We are almost fully staffed. We need a high school instructional aid. And this is a little bit of a um advertisement for anybody if anybody knows anybody's
007interested in it. a middle school head cook and a middle school regular cook. We'd like to call out our vice president, Tanya Hol, for becoming a level three of the WSB member achievement. Courtney has your document for that, but uh that just shows the dedication of the board to continuing their education. Um and uh Sandy talked about this a little bit, but yesterday was um very much focused on getting ready for students. Then we had our Cardinal cookout. a lot of building thinking classroom inspired games that were team building activities. We made sure we mixed the bus drivers with the food service with teachers with aids. Um day two today was building focused um at the elementary school a lot 20 student mental health and then a lot of those building goals led by the
008PLC teams. Um tomorrow 8:00 we're starting with building thinking classrooms districtwide and then a lot of uh district uh building directed time again uh act 20 will be a big part of the elementary and intermediate school and then uh day four is more time for the staff in the rooms as we get ready for return to learn uh which is August 26th, 27th and 28th. We want everyone there. We really need everyone there but the DPI doesn't allow us to say that. Um, but it's a great way for students to get back into the school mode. All of our buses will be running, all of our food service will be going, and we'd love to see as many Cardinals in the building as possible the 26th, 27th, and 28th. And then we're getting ready for
009September 2nd, the first official day of school. Our theme for the year is every Cardinal now. All of us working together to meet the needs of all of our students. >> All right. Thank you. >> All right. Uh, anything? >> Oh, I did forget one thing. Sorry, I was one slide short. I'm new at this. Um, one thing we're going to start doing coming up uh in the next couple months is our Cardinal Champions. Um, but it's going to be a way for the school board to acknowledge Cardinals who go above and beyond uh for our students each month. students, staff, parents, community members, administrative team, um is going to do the initial recommendations, but we're going to try to get nominations from everybody that's really promoting uh what Prescott is all about and how
010to be a good Cardinal. And next month, she's in the audience. Kaden Hildebrand was uh voted by the student council to be our representative, and she'll start in September. >> That's awesome. Thank you. >> You are having so much fun. All right, thanks Jim. All right, we'll move on to school business. The first item is the consent agenda and we have a laundry list in here that I have to read off. So starting with the the July 16th 2025 regular board minutes finance reports personnel report for non-licensed staff accept PSDs renewal annual fall trip to lock to flambo 20242 school census report 2024 25 school calendar hours of instruction report renewal of three-year contract with Johnson snow removal service agreement with family means 2526 Contract agreement with Agape Therapies, right? For SLPA, service contract with
011Salantiant for high school prayer professional service agreement with Rurer Falls School District for deaf heart of hearing teacher. annual crime statistics reporting, seclusion of physical restraint special education annual report and the acceptance of NELA schoolboard polic technical updates and changes for the said policies version 34.2 per district administrator's responsibility. Uh overview of technical changes are listed here as well. That is what is in the consent agenda. Is there anything that the board would like to pull out at this time? >> I'll adopt the consent agenda as presented. Are there any objections? [Music] No objections. The consent agenda is adopted. I'm so glad that we added the ability to do a consent. You imagine how long this >> Yeah, bring it up. He's going to say a few things about the SRO report. Um, first up,
012I am Bo Jacobson, school resource officer. I know I've met most of you in some way, shape, or form. Um, if I haven't, please reach out to me. Um, I do, uh, first of off, a little off topic, but I do want to thank the school district for their help with National Night Out between our NHS students. Um, the one that's in here actually probably gave us the most time out of just about any kid that was there that night. So, um, and between the the school staff and stuff, that event wouldn't have happened without the school district. So, thank you. Um, so I know that I put the annual report out for the um, school district. I just wanted to open this up really more for if anybody had questions for me um on
013that. Does anybody have any questions for Bo here? >> Bo, any highlights you want to call out on the report? >> Um this one actually it's not in the report, but I just want to say that a major goal I want to have this year is more parent interaction. um doing got some good stuff from the um Wisconsin uh state SRO conference where they talked a lot about parents online safety and getting to know what their kids are being exposed to online. Um so I I think that that is a goal for this year is to maybe have um some sort of a discussion night or something like that um or I can get something together and ask some answer questions and stuff for parents. So I I think that's I mean the a lot
014of work's gone into this position but I can I can keep going and keep going and try to improve too and I I think that's transparency with parents I think is a really really vital part of the community and the position. So um I would say that's really the biggest goal I have for this year. So, um, unfortunately, there's just a lot of eye opening trainings I've been to and scary stuff that we've seen with online, um, deals with our teenagers and our middle schoolers. So, anybody have any questions? >> Um, Bo, I just wanted to call your your your when you asked if we had questions is about the annual crime statistic report that you that was shared. Is that right? Yeah. So, for those of you that can't see it, there was, I
015believe, eight incidences that occurred within our school district um that were that rose to the level of a crime or some sort of charge. Is that kind of my understanding of the report? >> I don't have that specific number. Sorry. I I guess I was referring to this one. >> Oh, sorry. >> Okay. Um if that's what you have, then I don't think that would be inaccurate. >> Wonderful. And I just wanted to comment that I I believe that so much of I mean eight is too many to have in our school system, right? But um I think that partnership and having you and the police department as as a partnership really works towards one of our primary goals, which is deterring some of this negative behavior and building relationships and and working as a
016a community connection. So I I really truly believe that this number would be a lot higher if it wasn't for the great service that you guys do. And we appreciate you. I know my kids personally feel really safe and comfortable around you guys and in the community. It's a wonderful partnership and um I think uh our school district is better off because of you guys. So, thank you. >> Thank you. >> Yeah. And I I love the report like the the charts how you did them so we could see the requested non-requested hours. Like it was just it was super easy to read and I as I was going through it I'm like wow you you spend a lot of time here. So and and it's good. I mean, you know, watching you at football
017games last fall, getting the kids all fired up and and they loved it. They absolutely loved it. So, yeah, I think it's great the interaction that you have with the kids and and Chris beforehead with the kids. So, yeah, it's great that that you guys are being such a good influence, I think, and it in within our school. So, certainly appreciate it. >> Awesome. Thank you. Thank you all. Yeah. Is there any other anybody else's questions? >> Thank you. Sounds good. Thank you. >> Thank you. >> All right, we're going to move on to further consider. We're on item B, consider personnel reports for certified staff. So, we have some hires. [Music] So, yeah, we have the hires you see listed. Uh, Amelia Krueger for fourth grade, Amy Na for high school special education, Margaret
018Ray Hala uh, speech and language, Amy Markort for middle school, and Ronald Porter Jr. for second grade teacher, and then Dena Anderson as a resignation. >> Anybody have any questions on this one? >> Um, I just had a quick question. I see Dena, who is great, um, is resigning. Is the second teacher that we are hiring, Ronald, taking over for that position? Absolutely. Yeah, that's replacing her her spot. >> Um, and he comes to us from South Carolina. They just moved into the state in the last couple weeks. >> Oh, wonderful. Great. Thank you. >> Anybody else? >> Questions? >> Okay. All right. Let's take a motion. >> I move to approve the personal report of licensed staff listed above. >> A second. >> It's a motion, a second. All in favor? I >> I
019>> opposed. That carries. Thank you. Item C is accept a grant from the Prescott Foundation. >> We've kind of already talked about this um and they had to leave, but yeah, um by policy, anything larger than $5,000 needs to be a separate item, but this is been work that's been carried out and the Prescott Foundation has really stepped up to to support our students who need some of the most help. >> Comments on this one, Tanya? >> Um why I I've worked with the Pace Lab before. It's a wonderful program. It's really geared for our secondary students and our students beyond high school. It's it's a great program and I'm excited to see what it can do for our students. And I guess my my main comment here though is I just wanted to point
020out that earlier we talked about a partnership with our police department and now we're talking about another partnership we have within our community. And just a reminder, and we all know this, but we're so fortunate to um be in this community that really supports the um things that are happening within our schools. uh and they show it by personnel, by participating, by being on our campus and and ways of grants and stuff. So, we we appreciate this so much. >> Yeah. Uh Sandy has done as presented on the Pays Lab. It's a very exciting program. Thank you to you for your work and um the Prescott Foundation. Very exciting. Yeah. Thank you. >> Well, they said it all. Thank you. >> Yeah. >> All right. We'll take a motion here. I move to approve accepting
021the $10,000 grant donation from Prescott Foundation for the special education pays lab. I'll >> second. >> Okay, we have a motion to second. All in favor? >> I oppose. That one carries. Item D is extracurricular stipens. >> So, the board and the district has done a lot of work in the last year to uh improve staff salaries across the board. Um, one area we haven't quite gotten to yet is the extracurriculars, but with the creation of creative music uh at the middle school and high school level as a specific course and alongside of that a specific extracurricular co-curricular activities. Um, we looked at this those are the two big changes is the addition of the curricular co-curricular and extracurricular. the administration team uh is going to do a study probably between now and November and
022December and take a look at making sure all of our numbers are um equal across the board and what and come back to the board probably in early January or February to look at uh if there's any modifications that need to be as far as hours that are being done, tasks that are being done. Um to be transparent, some of these numbers haven't been looked at in three or four years, and they need a good look every 3 or 4 years. >> Ricky, any questions on this one? >> No, no questions. >> No questions. >> Uh no questions. Just a reminder that we were committed when the referendum passed to study all different aspects of how we pay staff um and personnel within our district. And um we've really focused on our day-to-day staff, our
023licensed staff, the staff that are in our buildings throughout the days working with our kids and this is one of the next steps for us. So this more to come on this. >> No questions on Y. Exactly. That's kind of what I was going. It was in consent. I pulled up cuz I wanted to call it out as a rep. It was an item that was adjusted because of the referendum that passed and thought maybe it would be good to call that out. So >> we can we can entertain a motion here. I move to approve extracurricular stipens for the 2526 school year. >> Second. >> Okay, we have a motion and a second. All in favor? >> I oppose. That one carries. We're on item E. Consider moving the September regular board meeting to
024September 10th. Um, does anybody have any questions on it? It was the 17th. So, I think we should be able to have a quorum there. What do you guys think? Anybody have any objections that? Just going to check real quick here. >> I I'm fine. >> Yeah, I think we >> good. >> We're good. >> I already moved it on my calendar, so >> you know, we discussed this, so that's all good. All right. So, we just need a motion. >> Uh, I move to approve September 10th, 2025, uh, at 6 p.m. at the Preser High School Library as the regular schoolboard meeting for September 2025. >> I'll second. >> All right, we have a motion to second. All in favor? >> I opposed. >> That one also carries. Item F is the date for
025the annual meeting on September 24th. [Music] And I assume we'll be ready for that, Jim, for the annual meeting. >> Yeah, we should be. Yep. Cares should be ready for that. It'll actually, >> we're hoping on September 10th to give you a good picture of what we're looking at for the 24th and hopefully get some good questions back from the board and that would actually give us two weeks to to make any changes. Um, and then the annual meeting will be on the 24th. So we'll have like a dry run on the 10th and then the annual meeting will be two weeks after that. >> Yeah. As far as projecting the budget. Yeah. >> Okay. Right. And the budget doesn't get finalized until the final enrollment numbers are in and all that's in October or
026sometime. >> Yeah. October 15th. The state gives us our final numbers um because of a 194ome law is when they tell us when our numbers are. >> Right. So, and as a reminder, it's an annual meeting, so we don't need a quorum. So, if this date doesn't work for you, we don't need to hold it up. Anybody have any questions? >> Was it 6:00? We said the same time. >> You might want to Oh, yeah. It's in the motion. Okay. >> Yeah. >> Thank you. >> Okay. So, we can take a motion here. I move to approve September 24th at 6:00 p.m. at the Prescott High School Library as the annual meeting 2025. >> I'll second. >> We have a motion and a second. All in favor? >> I opposed. That one carries. MG is
027the increasing the certified staff sub rate by 20 bucks. This is also something that uh is part of the whole uh commitment by the board and the district to look at all of our pay rates and the community supporting with the referendum. Um this kind of just came up in the last couple of days for me. Uh but um regular we're pro promoting that regular substitute uh staff for uh certified staff goes from 150 to 170 a day long-term and veteran certified staff we retired from Prescott will go from 160 to 180 a day. Um while that doesn't get us up to the $200 of River Falls, it keeps us ahead of Ellsworth and Spring Valley and a couple other ones. But the biggest thing is we're hoping that the people who are retired from
028here and are lifelong Cardinals will stay here. Um if if we get them a little bit more appropriate compensation. >> Helen, any questions or comments on this one? >> No, I think I think getting it up where it needs to be. Um constantly reevaluating that is good and anyone keeping people that are in Prescott here, it's also better for the student. So I agree. >> Thank you. >> No comments. Um, Jim, this might come off as a trick question, but can you remind me, did we have veteran certified staff in there as a different level prior to this? >> Yeah, they were 160. >> Okay. So, they did >> Yep. They they got $10. So, anybody who retired from Prescott got $10 extra um under the old model. So, basically, we're taking the old model
029and moving everybody up $20. >> Okay, great. Yeah, I'm I'm really happy um we're doing that. We need to do this. Uh, and I really like that that veteran piece is separated. So, >> Pat, um, Jim, um, I I assume that our forecast, um, is included in our budget and that we believe that this this is going to work in there. >> Yeah, this should cost us about $20,000 this year. I'm assuming staffing levels are the same. Um, but yeah, that that will fit in our forecast model. >> Okay. And then for all the other reasons like loss of preparation time and and our staff not being able to take their preps, I I I certainly advocate for it. As long as we can budget forward and it fits, um that'd be great. >> All
030right. Anybody want to make a motion on this one? >> I move to increase the certified staff substitute rate by $20 per day. >> I'll second. >> All right, we have a motion and a second. All in favor? I >> I >> oppose. That one carries. And we're on item H, the first reading of several policies. And Jim, we're going to just kind of try to talk through these. >> Yeah, if it's okay. Um, if anybody insists that we read them all, we will read them all. Um, and we'll go from there. Um, but where is my why am I going forward? Um, the technical changes that were already approved in the consent agenda are very simple. he she becomes they a state statute number changes actual policy changes that need to be adopted. Um
031we can discuss any one of these policies that any of the board members want. I'll highlight a few of them but a lot of them are also minor or common sense. Uh for example they slightly changed the definition of a school district specifically a unified school district. So that's one of the changes in the definition ones. Um they changed one word in the in the board behavior thing, two words in the um consent agenda. The library media center, they added that you are required to actually have read the book that you object to being in our libraries. Um that's a change in state statute, which I think I fully support. If you're going to complain about a book, you should have read it. um communication devices. Staffs are responsible for retaining their messages. Um that's
032just a common sense one. We can't say you have to keep your messages. That's on the staff. Some of the ones that we discussed are um among the admin team, third grade promotion and retention for atrisisk students. This again just mimics act 20 and it takes into policy what we have to um give to parents. early graduation. Uh the administration is recommending that we give the high school principal the ability to grant early graduation if a student meets all the district requirements. The other option is to give that to the district administrator or the school board, but the high school principal is going to know that kid's situation the best and um you know, so we want to give him that opportunity. The one we talked about a lot is academic honest. Actually, I should
033Does anybody have any questions on either of those two? Any questions for anyone? >> I'm going to kind I'll kind of go through one by one at a time and take questions, I guess. >> Academic honesty. Um, the big area in the academic honesty policy 5505 is it addresses restrictions of use of artificial intelligence among students. And a lot of them are very obvious. You can't have AI write your paper. You can't have AI do quizzes for you how to use and stuff like that. Um, the administration team, I really appreciate their conversation. One thing they came up with that I didn't think of is we added that last item that allows the principal to give an exemption because if we put it in policy now and we don't allow principles to have that flexibility,
034AI is going to change before we have our next board meeting. Um, and there's no way that our policy can keep up with that. So on a case-byase basis, if the principal feels that there needs to be an exemption, the principal would have that authority. >> Questions on that one? >> Yeah. You got any questions on this one? >> No, I don't want I I I do like that. That that does make sense. Um and does it stay at the principal level or um and I I just can't get into the board now, so I'm reading myself. Um, does it stay at the principal level or is that something that the district administrator needs to >> I think it stays at the Yeah, I haven't read it in a minute, but yeah, it stays at
035the principal level. >> Okay. >> And I'm okay with that. They're the ones they're the ones who are running the building. >> Um, yeah, I I >> actually Pat, I'm sorry. Let me take that back. With prior approval from the district administrator or designate, parenthesis building principal, an educator may use AI. >> Okay. So, so taxi, but yeah, for for my >> for as long as I'm here, it's going to be on the principles cuz they're the ones living it dayto-day. Fair enough. >> Um, I guess I I did have a question with it. So, it says it's hard to see for everybody in the audience, but there's a sentence above kind of all the different qualifications ABCD and stuff. It says notwithstanding the proceeding, students can use AI tools in the school setting if
036they receive prior permission consent from their teachers. >> But then the last one says prior approval from administrators. Is that needed if the teachers are given the permission? It says >> we should No, no, no, no. I think maybe we should reward the word prior removal and change it to exemption. You know, exception. Yep. I mean, so to me it's kind of it's in there like the teacher says it says the teachers can use it as long as they follow the ethical and responsible manner, but then the last one says prior approval with the principal. So kind of see it's either one or the other. I I personally believe that going to the principal every time this is something that I think we have a responsibility to teach our kids how to use >> appropriately
037at this point. Teachers need the ability to say >> I was going to say the administrative the principles like that indicated to teachers like here are your guidelines. You have permission that this anything above and beyond you have to seek prior approval. >> Okay. >> In there it says very specifically certain things that they that kids can do if the teacher allows. We wanted that additional line in there because well, there's something we haven't thought about yet, right? Or there's a reason why they want them to use AI for a certain project, but now the policy. >> Okay. >> Limiting them in that way. And that's why we added the line with prior approval for anything that this policy doesn't play out. >> I got you. It says Yep. It says in a manner not
038covered A through E. Yep. >> We did want in there. So that way that's an indicator to our teachers. So these are the appropriate ways that you can use AI in your class. >> Okay? >> And we'll make sure it teaches that way because F also says an educator instead of a student. So like Michael's saying, A through E. And just for the microphone, Michael, A through E is teacherdirected. F allows the teacher to go to this principal and say, "Hey, this brand new thing came up with AI. I want to try this or it fits this specific thing." And then it's just those good challenging conversations that we have in education all the time. Mhm. >> Yeah. Perfect. Thank you. >> Anything down here on this one? >> All right. I think we can
039keep going. So, are we going to are we going to did we say we're going to change anything on on F or are we going to leave it? >> Yeah. I just wonder if it needs to be if it if it's almost like a separate line clarifying it or something. I don't know. You guys can figure it out as long as teachers know >> reading so we can change it. Yeah. And then and then >> so yeah, we'll look at making F maybe its own standalone item. >> Okay. Yeah. >> So that makes sense. Um policy 8390 animals on district property. This adds the section on therapy dogs. Um currently we have no Neola approved uh section on therapy dogs. This basically means that our administration doesn't have guidelines to go by. So these policies
040would allow us to um enforce the policy and make sure that our we're using therapy dogs for the right reason. Um all the authority resides with the principal currently. Um but our current writing does not have any of those uh specific therapy dog guidelines. Uh to be 100% transparent, I do have a therapy dog uh named Hank um that with principal approval um and board approval I would like to bring to campus every once in a while to uh frankly promote the benefits of having a therapy dog in school. >> Anybody have any comments or questions on this one? Pat, again, sorry, I just I can't open my board docs, but I I would just >> maybe my only comment on this is we should be consistent with um the language about district administrator or
041design approval. >> And so if you know to your point, it'd be up to the principal, but I think we should be consistent with that language. >> So you have the ability to make a make a you know, make a decision or your or designate somebody to make that decision. So the way yeah the way it reads is in the building the day of is the principal's decision. The district administrator has the ability to withdraw authorization from uh therapy dog at any time. So so it kind of gives that day-to-day control to the principal and then the I can say no we're ending your agreement um permanently. Perfect. So, I used AI to look up the questions I should ask about this. And anyways, I um I was I was really pleased when I scrolled
042down and I just saw that within there. So, we have the definition in that first part, but if you scroll down there, um there's a lot of protections which are right in there about bringing a therapy dog on board. So, we're going to make sure that it's, you know, verified, um, that it's that it's not younger than a year just because they're a little less predictable. We're going to make sure that a veterinarian says that they have vaci vaccinations and immunizations. And it has all those kind of liability statements in there. And so, um, I personally feel super comfortable with those kind of statements in there that whatever therapy dog that is approved to come in follows these qualifications. And then I think we're pretty covered then. And AI does agree. >> No, I I
043don't have any. I think having this put, you know, it kind of just puts it where it needs to be. We have other therapy dogs that have been in the building before and um this would be great if more clear. So, >> I just think the clarity is good to have. It gives um us protection. that gives the building principles that ability. They know what's going on in their schools on a day-to-day basis. So, um, yeah, I think I'm I'm an animal person, so I absolutely love this and animals are calming and they are wonderful to have around and anything we can do to help kiddos and staff, so why not? Uh Jim, really quick. So I mean this is Neiola language that is used by other districts as well I would assume, right? So
044>> yeah. So I reached out to CISA 11 and most everybody just said that they use the Neola language. Um we didn't have it in there but again that gives us those guidelines so that we can say you know are you have you been has your dog been tested and trained and um certified by one of the organizations. Do you have all the paperwork, etc.? >> Yep. >> So, >> okay. Yeah. Any if we're good on that one, we can keep going. >> Food services is pretty quick and easy. Um, but significant in that it allows us to take negative balances and if we want to moves them to a charity account. Um, and also if a student expresses a food allergy, we do everything in our power to meet it until we have documentation.
045This has always been our practice. We take care of our kids. Um, but I'm guessing somewhere across the state of Wisconsin, a school district wasn't doing that. Um, so that's the only one on that one. Any questions on food service? That's pretty quick and short. I thought about even not putting that in there. And the other one is use of cameras and other recording devices in locker rooms. Currently, we ban reporters from coming into our locker rooms, but that doesn't extend someplace else. So, if our dance team goes someplace to a facility and they have a locker room and that facility says, "Hey, we can have reporters in our locker rooms." This policy lets you say nobody who is being a reporter or using any type of recording device can go into any locker room
046that we are using in any way um for Prescott athletes and performers. Just again, it's one of those things that's just a common sense loophole that that they found. >> Anybody have any questions on this one or comments? No, >> no. Okay, makes sense. >> All right, Jim, is that it? So, we have a lot of policies here, so we're going to just roll them all into one motion here. If anybody has anything that they want to pull out, we can pull it out. >> And I just want to remind this is the first reading. So, we're kind of getting an overview today. This is the time that if community has any feedback, we love to hear it and then we'll be bringing it up to actually move forward to be uh formally in policy
047next time. So, >> and we don't have to put this in the motion, but I'm just calling on I think the only edit that we were looking at was maybe rewarding some of the academic honesty policy around that. >> Yeah. And maybe it doesn't make sense. I don't know. But >> No, I think it does. And I think Courtney has a good note and we'll fix that and come back next month with the board. Sounds like that was the only added possibly. So if anybody wants to make a motion here. >> Um I move to accept the first reading of the above noted policies version 34.2 with the clarification that there will be an edit or may be an edit in um >> academic honesty policy. These policies will receive a second reading at the
048next regularly scheduled board meeting. >> I'll second. All right, we have a motion and a second. All in favor? >> I >> opposed. That carries. And we are done with business on information discussion. Everybody's favorite topic, the handbook. >> All right, we don't have a lot of big ch changes to the handbook. Um I have them all spelled up out on the screen. Um, Andrew promised me he'd fix the sun by December. Um, so you can read it in December. Um, we are going to send this all out to staff to all of our staff tomorrow. Um, after we get change suggestions from the board, input back from the board and then this will be brought as an action item very similar to the policies we just did in September again to give staff, community,
049board input. Um, so a lot of this comes strictly from me. Um but and also in talking with administration, talking with HR, payroll, uh finance and stuff like that. Page 23 specifically bans prohibitive items on clothing, uh alcohol, drugs, tobacco. It's not an issue we ever have, but um it just eliminates the question of, you know, hey, can I wear my light and cougal shirt to school as a teacher? No, you can't. Um page 41. Um we've spent a lot of time chasing down receipts, chasing down uh different things when we send staff to PD to conferences to uh PDS professional development, other things. Um this adopts the state of Wisconsin dollar amounts of breakfast for $10. I think we bumped lunch up a dollar and dinner $23. And basically what it would allow us
050to do is before somebody travels out of the district for a conference, we'll figure out what meals they have and they will just get that money and then we're not chasing receipts. We're not chasing uh different items back and forth. We're not dealing with somebody who spent $17 on lunch instead of $14 on lunch and trying to get the $3 back and work all that out. the vast majority of districts in the area do PED DMs um as opposed to turning in receipts anymore and then that money would be reimbursed to them through the payroll process. Um page 42 is the certified staff schedule and page 42 43 44 cover the certified staff schedule that has already been adopted by uh the school board in previous months and the extracurricular pay schedule that was adopted
051just a few minutes ago. Um, that's probably to our staff the most important part of the new handbook. Uh, life insurance is increased from 25 or $10,000 to $25,000. Um, and we are also providing optional vision insurance. I think we have nine people who have elected to use that. Now, that's something Chantel uh wants to make sure we promote a little bit more, but there is optional visual vision insurance coverage now. Um, page 50 clarifies requirement of all contracts to be approved annually by the district administrator. Some of our staff work into the summer, not summer school, but a lot of times it's our high school guidance counselors, um, situations like that that work either come back a little early or stay a little late to make sure they get grades and stuff like that
052done. Similarly, page 61 is the new support staff wage scale already approved by the board um, at a previous meeting. And then page 75, bus drivers are currently uh get $1.50 per meal. This would now be 1350 per meal. Um and most of theirs are breakfast and lunches. We do need to sit down with Heather and the bus drivers and kind of work on our overnight overnight uh languages. We have not uh really had time to do that yet with the start of the school year, but we'll get that part to the board um hopefully by September. October to look at our overnight uh our overnight processes and make sure that we're fair with all the neighboring districts. But again, that would be a perde basis. Um for a bus driver at a basketball game,
053trying to get a receipt from a high school kid handing him a hot dog and a bag of popcorn is almost impossible. So, and under our current system, without the receipt, they can't get that. Although, I did drive by a place that has Venmo for their eggs and corn the other day. You can Venmo the owner >> on the side of the road. >> Yes. >> Any questions on the Anything on the Handbook, Vicki, that you want to call out or any comments on anything here? >> No, I I think the changes all make sense. Um, I just, you know, we want to make sure that we had discussed this last year that there is some back and forth with staff and I know you haven't had time to set up any groups or anything
054yet, but the big thing was we didn't want to have surprises to our staff in the manual. So, I just these are good good surprises, I think. Um, but yeah, I just we need to make sure that we follow through with getting together with staff and and discussing issues or changes or things more of a, you know, ahead of time, but you're jumping into this now, so it makes sense that this is taking place this way. I just don't want to isolate our staff from the employee handbook. >> I appreciate that. I hope next spring we're doing this in April and May and have a lot of time to do this, but we do need to get this approved, especially for the salary schedules. Um, so we tried to keep them as as small as
055possible. And this is something that the uh superintendent's advisory council would would tackle going forward. I will have at least one listing session. We'll see how many people show up. If a lot of people show up, we'll have two or three, okay, >> listing sessions. So, but I'll get this out to them tomorrow. >> No questions. That'll make sense. Um yeah, I I would like um you and the admin team to kind of consider since this is information right now um the dress code piece um consider whether it would be appropriate to add weapons as that list cuz that's not on there. >> So it says >> weapons on a shirt. >> Yep. >> Okay. >> You know, right now it's drugs, loot, you know, but um in addition, I think we should consider weapons.
056And so that would be a discussion obviously you guys would have um and then um yeah I think that was my main one. >> Anything in here? Um just to keep hitting on this point. So this is going to get sent out to the staff tomorrow and then is there some sort of a summary document that points to some of the significant changes that or is that of any benefit? I'm not trying to dream up extra work for you to do. >> Uh my plan was to um I don't know if any of you I did show send a teleport. My plan is to basically share this talk through everything on quick little video. Send them a 3minute video saying hey these are the changes. They will get it in uneditable uncommented version. Right now
057the board can comment on this one but they will they'll basically just have to shoot me an email. But everything in this document, for those of you who are listening, is highlighted in teal. I guess that color is um blue, teal, whatever you want to call it. And yeah, those will be the only changes. There's no hidden changes in there. Um so I think we changed a couple heises to they. That's about it. So, but those don't really change anything. Um yeah, everything else is highlighted in blue and they'll be able to look at it. You can just scroll through it and stop at the blue points. But yeah, I'll hit them all up with it. It's kind of my 10 years as a lead negotiator. If I I'd be sitting on the other side
058on September 10th screaming and hollering if if you know if we didn't give them good input. Good. Thank you. >> Yeah, I think you guys covered it. So, I'm good with it. So, we'll move on to item B, teaching and learning update. The Michael Kosolski. >> Yes. >> Good evening board. um teaching learning update really is uh a lot of it was shared in uh good news. Uh we have about um 8 10 new teachers. Uh again we had that 2-day. I would just say the um um one of the things that we do um student services and teaching and learning. We meet with our new teachers on on day two after they filled out all their paperwork. They've learned about our benefits. They have their loginins and we talk we start teaching them the
059Prescott way of doing business. Um, so that's all the way from lesson planning to IEPs and differentiation, best practices. Um, and they get to experience what a thinking classroom is like and then have that reflection of them as a learner and then what does that mean for your practice? Um, so it was great to meet everyone and and have some um new faces. Uh, the data dig, we had 20 teacher leaders from across the district and I won't read all their names, but I just want to thank them for all their hard work. Um, I get calls from other districts, believe it or not, about our academic success and about our growth. And everyone wants to know what's the curriculum that you're using. What's the silver bullet? >> Do you tell them? >> And they
060and they get disappointed when I tell them there is no silver bullet. It really is about building a district-wide PLC that we are a district of continuous improvement. We're always looking at our practices. We're always growing and changing and learning and we ourselves as teachers have not given up on our learning. Um, so I talk about the ability for us to meet as PLC's and have these conversations and do a two-day data dig where we're not looking to try to find data, but to actually take that, build it into information that we use to guide our decisions, um, guide our site goals. Um, a lot of that comes back to our visible learning model and what we want that to look like, sound like, and feel like for our students, but we have to start
061with our staff and how can we change that for our staff so they can deliver on that as the students. So, the biggest thing that I talked about is I said you have to build with your school board a trust and with your community a trust to have this collaboration Monday time. that really week in and week out that is really what sets our tone. That's really what allows us to do what we do. It isn't no any special curriculum or a certain PD that we sent people to. It's really about just refining our practices over and over looking at our MTSS model and how can we refine that and how can we get better and how can we use our staff um um better. And I just kudos to those 20 teachers that cut
062their summer break uh short to come in and do that heavy lift. Um and now this week um carrying those buckets forward to our uh to our staff and and and taking that water forward for us. So um want to thank them for that. And then inservice week um as we talked about day one was our kickoff yesterday. Um act 20 was today. I do want to thank Megan Smith, Amy Figgy, and Stacy Helders. They're our internal leadership group. they are interventionists, our our reading um elevated reading teachers and them leading our staff through that um throughout the year. So, appreciate them. And then the other thing is tomorrow we'll be doing our building thinking classrooms. You walked past the whiteboards that Mr. Figgy put in the uh entryway already. So, we'll have all of
063our teachers about a hundred of them in um tomorrow experiencing that again. And um again, year two now of our professional development, our learning in what it means to have a thinking classroom and what does that look like? Um I do want to kudos to that team. We've have uh returning Kayla Kinnaman, Jen Linger, and Nathan Mcers. Um Kayla is a high school math teacher. Jen is a uh was kindergarten, first grade this year, uh elementary teacher, and then Nathan McFeeders is the eighth grade math teacher. So they did the heavy lift last year and um we're expanding that. So this year we have Sarah Score from the intermediate school, um Justice Layman who is a middle school ELA teacher and Cam Meers who's a high school science teacher all joining that group. So um
064we've had um professional development over the summer where they um went to um Seattle for a couple of days uh most of them and then we've already had probably six hours of professional learning ourselves together. So, I just want to we know there's a heavy lift there, but this is an important goal for our district to get to this thinking, deep thinking for students and what does that mean? So, I just want to uh kudos to that team and thank them for their their time and dedication. Um, we wrap up next week um Monday inservice and then orientation nights at the elementary, the intermediate, and at the middle school that night. Um, so that kind of culminates our inservice and then we're on to uh return to learn and all the all the things that
065come with that with Cardinal Olympics with the intermediate and high school students. and then uh the advisory Olympics at the middle school. So, um it's going to be a couple more days of of learning and getting our classrooms ready and we'll be ready for students next week. >> Wonderful. >> You guys, thank you, Michael. Thanks for keeping this secret with us and not trying any other district. We appreciate that. >> All right, we're on to item C, budget and audit updates. Did you guys get this one linked to yours or not? I >> think this one's on It's on the work agenda. >> I checked all the links and this was the one I did. I need your request. >> Good evening. For those of you that don't know me, my name is Cara Clad.
066I'm with finance. Um I just have a short um summary of finance for what's going on right now. There's a um update update on the audit. We don't have any information yet from the audit. Everything went really smoothly this year. Um so I was really happy with that and we haven't had to make any adjustments as of yet. So that's all looking good. Um I had a good meeting with the senior auditor and um and he was happy with um the selections and and how smoothly everything went. So um so I think that went well. Um First National Bank line of credit. I'm currently working with them um to get the updated information that they need to renew the line of credit and so that should be taken care of by the October meeting so
067that they can have everything in place by November 1st when um the current line of credit expires. We don't anticipate using that, but of course that's the insurance policy in place for the district. Um then I have some fund 46 and 49 updates and that's on the next slide. So, can I put my glasses on first cuz I can't see that. >> So, the board you should have it now. Courtney was did her magic behind the scenes. >> So, the first slide is your fun 46 and your fun 46 is where you we purchased the two CDs. So, the second two lines, um, not the it's the third and fourth line, I should say, are the two CDs that were recently purchased with fund $46. Um, the first two lines um, are cash management series
068and investment management series, and those are products that PMA purchases for us, and they do the selections based on the account performances. Those are fluid. Um so those are cash that um you could access at any time. So those first two lines are fluid. The second two of course we talked about were CDs. Um the maturity dates are shown there in six column and so one is um matured 721 of 26 and the next one will mature 716 of 27. When we had our Moody's meeting, they had um indicated that it would be very wise for the district to potentially purchase these CDs because of the fact that um the anticipation is that these 4% interest rates will likely decline in the next 18 months. So, it's wise to lock into CD now if we
069have the cash flow. So, that's as you as you made that decision as a board, those are the products that were purchased. Then on the next slide, we have the fund $49. This is the residual from the capital projects and we still have uh $76,000 in those accounts. And so those um funds are still earning the interest of over 4%. So we have to assume that those interest dollars will be coming in on this budget. Um and also that those fund 49 dollars should be used sometime this year or in the next couple of years if we potentially can in um building work, right? The capital projects that still need to be done. Um, so when I met with Mike Ha about his budget, we talked about how um, we could potentially um, remain with
070a surplus of fund 10 even if we budget it just to make sure, but he could be using fund $49 for a lot of those project work. Um, just not the high school. >> Can I just jump in here? Sure, jump in. >> Fund 49 just for awareness in case people that's the referendum dollars that was acquired during the when we passed the facilities referendum, >> right? 2022 that's a leftover. >> Yep. And we >> so um >> we have access to that. I thought we had 3 years to spend it, but we have there's rational >> there's a stipulation too that um because of the the dollars that are left remaining that it's a small small enough amount that there won't be an IRS penalty on that. So we can still have those funds
071sitting there. It's just that the um interest that we earn on those funds is limited and I don't have those numbers with me tonight. >> So the referendum dollars sits in an account that's gaining interest that we have to use for maintenance projects only when if if and when we pull it out eventually we're going to have to probably Okay. >> Right. And it does have to be used for that. So >> Mike, so the interest dollars stay in that fund though, right? The interest stay in that fund. It cannot go to fund 10. >> No, right. No, >> we Yeah, we can offset some things on and it's not like the board I wasn't here then, but it's not like the board over or the or the district over uh levied a million dollars.
072A lot of this is just the interest that's been earned on that money as we were waiting to spend it. So, >> yes, interest gain, cash savings on projects, um underestimated project costs, um those type of things, and maybe some potential additional savings from Market and Johnson through other contractors. Um something to note here is there's still $83,000 of this money will still be spent this fall for the project work and I believe that was the bleachers and some other various items that you guys already approved. So those items are already they will be coming out of this, right? So then you're potentially looking at about a $600,000 balance. >> Okay. So what we're this this page here that we're looking at has 700 plus thousand in it and that's all fun 49. >> Yes.
073That's all 49. >> All right. We should we should probably get for future agenda uh just an update on the referendum projects and just the close out status of of the various contracts we have with Mark and Johnson and our architects and everybody else. >> Yeah, I think that's a good idea just to just to kind of break down where the money went and and how it was spent and what's left and what closed out once. Yeah. So, >> you're thinking a mic and car combination. >> Yeah. >> I should have all I think I have all that information already. >> Cool. I can pass it along. >> That'd be great. That'd be awesome. >> Thank you. >> So, well, you're marked out for the September 10th right away. Yeah. >> Yeah. If we can
074get it. Thank you. >> Well, it doesn't have to be I mean, whenever you can pull together. >> Yeah. I mean, you're in audit right now, so And then you've got the annual meeting, so >> Oh, that's on We're pretty close. I just I just didn't want Yeah. Mike's trying to get everything actually physically done, so I don't want to. Yeah, I was going to bring that. >> Maybe October, but I'll shoot for September. >> Okay. >> I appreciate the >> All right. So, if anything else there >> for now? Okay. Um, next slide. Here's just this is just a sample for you. So, you can see this is where back >> this one. >> There you go. Yeah. Um, so this is the this is where I start entering the budget in into the
075bar model and all of you I think when we were working in our sessions last year saw a lot of the bar models and the forecasting this is like the beginning step of that and so what I've done so far um up to date and probably have about 80% of the expenses populated right now. So, and I believe this is um this entire sheet is at least 3,000 lines of woofer codes. And so, about 80% of it, I think, is completed. Now, I have just a few items left from a couple different locations that have to be entered. Um so, that's potentially all of the um all of the payroll, salaries, everything, benefits, it's all in there. Um, so that now can be um, it'll be imported to Skyward. Once it's imported in Skyward, everything
076can be reporting from there. Then it can be exported back to the Baron model. And then the next slide will show you where it brings it back that we can do the forecasting again. So all of the tabs on the bottom where you have your fun 10, 27. So you recall all of that. So all of that information by next week and actually probably by Friday um because I'll be working with Elise at Bair tomorrow for about an hour and a half um to confirm all of the numbers that we currently have um that we know at this time right so we have some things we don't know um but then we have also where I've built in um so like percentages of increase we're using Dylan CPI right so looking at that's 2.7 as
077of today when I looked and so that information um using that to guide us the best we can to forecast your future right and hopefully budget and have a surplus this year. Awesome. One other quick comment. So, what Cara did, if you look at that woofer code page, is she basically printed off the last three-year budget spendings for each department, each building, and has met one-on-one with um every department head, every principal, and gone through their numbers and tried to project. And, you know, sometimes, oh, this one was consistently $4,000 high in this item, but we were $6,000 low, so let's adjust what's going forward. And so, um, Cara's been having all those meetings and doing a great job with that. Her and I have met three times through that, um, process and we're going
078to sit down again on Monday and after she has her session with Barrett and talk through this all again. So, um, we should be, knock on wood, ready to rock and roll on September 10th for you. >> Awesome. Any Anybody else have any questions on this? Loosely related, and this might be unfair. Um, have we received any or how how are we tracking any type of tariff impact type notices from our vendors or our suppliers? Have we have we heard of anything? if we any shots across the bow. Um as different department heads maybe get notices on this that you know we should maybe think about just sort of centrally funneling them through somebody right so that we're tracking those but >> yeah as far as tariff related items go I haven't seen myself I
079have not seen anything >> um nor has CISA who I've been working with to help me in finance. Yeah. And it'd be good to maybe get some guidance from them what they're seeing or what they're anticipating and if if >> to help with projections. >> Yeah. And if you need to hold a special line of escalation, right? You know, in the budgeting just because that might be >> Mhm. Let me reach out to them tomorrow. >> Thanks. >> Anything else you don't know? >> All right. Thanks. >> I know it's the most exciting part. I know you love numbers, so we're excited, too. Yeah. >> Thanks, Ken. >> Well, you guys are not going to believe this, but that is the end of information and discussion. >> I mean, this is twice as long as
080the meeting. >> We're going to go to recent leaders. Anybody in the audience going to be recognized? >> Do I have to read the policy comments again? Okay, >> we will. Hi, Jeff Ryan, a teacher and longtime resident at Prescott. I just want to say again, thank you to the board for supporting the annual trip to Lock the Flam. This will be the 26th uh trip, student trip, and it's just it's just been a great great thing uh that all school boards I've had the opportunity to work with have supported. And same thing with administration. Just a couple updates I want to give you. Um, going into this fall, it will be we've had 423 students that have made this trip. And kind of a dream came true this fall. Um, a teacher from Wawaossa
081West High School will be bringing students uh up to Lock the Flam the same weekend that we'll be there. He's going to be joining us. I've had long conversations with him. So, he's bringing a group of students with him, too. So, they're going to be joining with us. and I've always wanted that to happen. So, it took a while, but it's finally has happened. So, but again, I just want to say thank you uh for the tremendous support for the program. >> Can I can I just make a comment? I know the policy, but um >> I'm breaking. No, I'm just um I just wanted to comment. I was going to pull this out earlier, but I think it really is telling how this has been become part of our school culture here when it
082joins in our consent agenda and we don't have to have you present separate anymore. So, um, you've done an awesome job championing this and it's just part of what we do now. It's in our consent agenda. So, thank you. >> Thanks. Thank you. >> Anybody else? >> Yeah. >> Oh gosh. Uh, having a kid that has gone to state your name. >> Oh, Katie Hillbrand. I'm an employee and a parent. Um, thank you for your time. Um, so having a kid that did go to Lactambo, it's an amazing program and the fact that the school board has adopted it and continues to do it is is huge. Um, my other thing is just um is just to say thank you. I was I said to somebody today about like this is my 10th year in
083the district and like where we've come in 10 years and if you remember where we were and and where our numbers are now and the hard work that that it's taking to get there and the fact that you people are sitting here in August. You've been here all through the summer. Our administrators have been through here all through the summer. I've popped in in July just to, you know, keep on top of things and the fact that you over these years have trusted and empowered the administrators in the district to reach your goals and have lifted them up to do it. Um, and continuous improvement is great. And so I both as an employee because I know that you guys are working for me and as a parent cuz I know I have a kid
084that wants to go to some pretty big schools and we're proud of her, but she's getting there because of all of the everybody that's getting her to that point. Um it it means a lot. So, thank you for the time and I know that it's not just sitting up here for and this is a really short meeting, so well done, Mr. Reef. Um, that I know it goes beyond that and so thank you. I know it doesn't get said enough. Um, but it it really it really means a lot. So, thanks for your time. >> Thanks, Katie. >> Anybody else care to be recognized? All right, it's 7:07. Um, we need a motion to adjourn. So, second it. All in favor? I >> opposed. That carries. We are adjourned. Thank you for coming. Have a
085great night.