Prescott School District March Board Meeting

001all right welcome everyone this is the school district of Prescott B of Education regular meeting call a meeting to order subject to section 1883 wiscons statutes our first item is to adopt the agenda Rick is there any changes you want to there's no specific changes I did want to make sure a clarification for the board there was a late ad we do have a consent item item five it's the boys golf team that is seeking approval for an overnight um and it's the identical trip that the girls have made there was a slide added it was duly posted um on the website and also in our two public locations but if you wanted to move it out um if you needed more time otherwise it's in consent all right any questions otherwise we can motion

002I move to adopt the agenda as presented with the I'm sorry with the addition of the golf trip there you go number five yep second all in favor I hios that one carries all right we're going to move on to the Pledge of Allegiance Helen would you care to lead us I pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right we got the recognition of visitors and rules for public comments please approach the podium one at a time okay uh stting your name municipality and topic you'd like to address a lot of time is three minutes per individual six if you're representing a group that's present comment should be directed to the board

003and not to other staff or par other participants and the board will not act on any comments that are made during the meeting presiding officer may direct a district administrator to follow up with that individual a later date and public comment section will be limited to 30 minutes unless board action has taken anybody care to be recognized at this time all right we're going to move on three times we will move on to item five good news and we're going to start with our student rep Katie so the Prescott girls dance team took first place at State this year for Palm and Jazz it is their second year in a row winning Jazz and their first time winning Palm in 14 years the boys and girls basketball team both had successful Seasons with their track

004record being 17 to9 for boys and then 12 to 13 for girls with the spring season arriving baseball softball boys Golf and track and field are starting to begin speech is wrapping up as many participants have already competed to qualify for State prom will be taking place on April 26 with the prom tickets already available to purchase on Gan and then tomorrow high school students will be helping out at courage retreat that is occurring at the Prescott middle school and that's all all right thank you Rick all right um just wanted to let everybody know that uh next uh week is spring break so our students and faculty will be off um Everybody enjoy uh some nice restful uh relaxation and we'll come back um for the final in March on the 24th did want

005to let everybody know that we did have a snow date in March we did have contestants that we had shots around uh the Prescott Community we have three winners that are up on the screen and we just wanted to uh congratulate Gabriela tulip Calvin milen and Aaron GL is it gla or Glo so I apologize if I uh but we had funniest creation best snow sculpture and best classic snowman kudos to uh principal Kowski and Andrea herzan for kind of pulling that together um in addition just kind of Nice Notes uh for Mike qua and facilities and working with Markin and Johnson and our Middle School uh renovation the new flooring for the wrestling room and weight room has been completely installed the wall has been removed and is now going to be a flexible

006space for um kind of uh Lifetime Fitness and additional programming for our students for physical education um we also had an outstanding C Crow at Malone Elementary and our Intermediate School where our K5 students got to participate uh at lunch and have uh lunch with their grandparents our parking and the rooms were overfilled and I just wanted to uh shout out to uh Nicole lensar and our principls and custodians for setting all that up and the breakdown so with that we begin School business all right thanks Rick first item on school business is the consent agenda we have the February 19th 2025 regular board meeting minutes March 3rd 2025 special board meeting minutes and March 8th 2025 special board meeting minutes with Finance reports Personnel report for non-licensed staff approve cesa 11 annual contracted services

007and the addition of the uh let's see here how do we read this P PHS uh boys golf uh seeking approval for overnight trip okay that's everything in consent is there anything that anybody wants to pull out of consent agenda no then I will adopt the consent agenda any objections all right no objections the consent agenda is adopted thank you move on to Item B consider a second reading of Neola Schoolboard policies so as you know uh last month we went through I think it was 51 policies makes people's eyes uh kind of glaze over but it is kind of the foundation of how we operate um there were three um successive um policies and I wanted to just re re reread the numbers it was 11:30 ethics and conflict of interest understand that that

008is for ethics and conflict of interest at the administrative level principles and superintendent then there was 3230 that is specifically for our licensed staff and then 4230 which is conflict uh of interest and ethics for support staff um at that time there was some discussion um we wanted to uh Pat BL who's not here tonight had asked for some clarification because it also included supervisory for relatives and or supervision of relatives and sometimes in a small District that can be challenging also in our Athletics and PCR and so we wanted to add Clarity so I wanted to just start um and we have the colored version up there wanted to make sure that everybody uh the board you were able to review it um nothing has changed other than the areas that were called out

009last time um and this is for the first one which is 11:30 the one thing that we did want to um call to your attention is that no admin administrative employee May accept or engage in employment Consulting advising or other professional activities with any organization other than the district and uh whether the administrator will receive compensation or not without first and what we did uh present last time is that the um they have to receive approval of the district administrator and then if there's approval and it doesn't interfere with their job the challenge then became what if it the administrator and at that time um we decided to add it that the administrator would ask or Grant permission from the board okay um otherwise there is really um nothing else um in this one um

010for uh with regards to the ethics and conflict um then we go to licensed staff um we worked on the wording and at this time it is um being recommended um for the board to kind of look at two separate options um what we have is on Item B is that licensed employees officers or agents shall not directly supervise a relative who is a licens staff member employed by the district or employee in a position contracted by the district option one is unless it got approved by so uh a licensed staff could just notify the district administrator and get um written approval or we would say that exceptions can be made for extracurricular and Athletics when an alternative option is not available um so whether or not you want one or both of those that

011is there for your discussion any feedback so those are options that we would trying to how do you uh address a licensed staff member who might be in a position where they are supervising another licensed staff member and do you prefer one option over the other or a hybrid tiny do you have any um I guess I kind of prefer one where we just get approval for two it says when there cannot when there's no other options basically and I don't think that's always the case you know like sometimes that's just the best option but there are other options available you know so I guess I would just go stick with one yeah and it's black and white so like it's pretty straightforward there's no interpretation any other comments so we'll go with option one

012there R all right okay and [Music] saved okay um then just a reminder at the bottom it said admin team uh was not recommending um that portion at the bottom because it was redundant um and then now we're going to go probably to the easiest one because this is with regards to conflict of interest is for support staff um in this case again it's option A or B if you're okay with um us just marking that unless the district administrator provides explicit written yep okay yeah that is saved all right that covers uh those three um then underneath that we have had another one with regards to administration of nonprescription drugs um at that time there were some uh good uh positive feedback specifically around Athletics um we kind of know within the school day

013that students are not able to have over-the-counter medications um there were some concerns about whether or not that was being held um consistent through our Athletics I did meet with Mr Smith for our activities director and Amy C who's our registered nurse um they've all agreed on this practice um we did provide you with kind of the protocol so there are kind of administrative protocols that go with these policies we do have a health protocol form where parents have to sign that there are medications either from a doctor over the counter there is also our nurse is overseen by um a medical director and we have an agreement with that medical director so our RN is always in in response and overseen and supervised by that medical director and it speaks to that and then

014um we also provided to the board a copy of kind of administrative protocol that basically talks about that the um over-the-counter medications would be given either to their coach who then turns it over to the trainers um depending on which sport and how they're the um let's just say baseball uh is a little bit more um constrained about the field of compared to track and field where you have a lot of the kids dispersed and they have different coaches so the idea would be is that it's a supervising adult that maintains the icy hot the adill and things like that um and that they would provide how this policy also came forward was that we talked about asthma being a health condition and we wanted to be able to have onsite products to be able

015to give um the asthma medication but otherwise um those were the two main areas that we talked about and otherwise there are no additional changes feedback or comments anything down here you guys feedback no T any feedback on your um not really it just sounds like basically if if athletes were to have it we'd fill out a form with the over counter medication stuff like that so yeah and um to that end we uh we already have our athletic and student code handbooks those handbooks get updated for the fall um both the secondary principles U Mr aigo and U Josh figgy have been updated then um when we have our coaches meetings to the degree that we can start getting this implemented for if it's approved tonight um this would be something that the coaches

016would be talking to the athletes for spring and then all the code books and websites would be updated for the 25 26 school year all right um then the last one was uh Vicki you had um uh shared some good feedback for us that we brought back and that was uh specifically about um our use of District issued um emails to our students and then there was a clause in there that they can't use that email um a district email that's for educational purposes to sign up for a third party um part of the reason that we do that is that those third party often say that you have to 13 years of age and we have students with uh email addresses that are below 13 we do block when they're on our internet and

017things like that our Chromebooks have um the screening but there are also times where our teachers are using we do have the YouTube channel um both for athletics and for our music so how we changed it is that um that it is including those examples but not limited to and that they any thirdparty service cannot be added without the authorized uh letter from their principal any questions or comments on this one any no no all right uh that covers all the policies here I know so we did technically make an edit for the first three so does that should probably be included in the in the motion here yeah that you selected option A y yeah and that was marked as we were speaking anybody want to take a run at this one sure I

018move to accept the second reading of the above noted policy version 34.1 and include edits for the first three to choose option a second all right we have a motion in a second all in favor I I I opposed IES item C consider Personnel reports for licensed staff uh there we are two months uh back to back with uh no new hires no resignations no retirements we will move on to item D there will be no motion there we are on D we are on item D close out of the 2022 Markin and Johnson full view on standing Bond refer project so I'm going to welcome back Mike uh we have you coming up and I'm going to ask um both um Rick Montreal and Kyle iGo to kind of join Mike um this is

019um an area where we wanted to kind of share as we close out the three-year working agreement with Mark and and Johnson for the bond referendum um Mike's going to kind of quickly cover what's happening around the district I kind of shared this uh in my introduction comments about the Middle School weight room and wrestling room and that floor being done and that looks outstanding um but Mike's going to share with you a little bit about the projects that are going to be done next week when the kids aren't in the buildings and some summer projects and then because of some um favorable outcomes financially we have one last ask a big ticket item that we wanted to present to you all right um so some projects that we're going to do over spring break

020at the elementary we have some cabinet heaters uh we're going to finish up on on on the heating and cooling system over there that should complete everything in that building um and then also uh um at Spring break down at the 125 Elm the Intermediate School we're going to be replacing the estation fans in the uh gym down there um that was a project that was we kind of put on hold see where we were with funds so now we're going to replace those uh ceiling fans um that's what's going on uh next week um couple other items we're looking at for this summer um at the elementary we're looking at replacing some faucets and shut off valves and uh 63 uh classrooms um under the sink so we can shut the water off properly

021and maintain the faucets as need be um another project uh at 125 Elm will be the exhaust fans for the uh bathrooms down there in the lobby replace that the exhaust fan uh there um and then at the 1220 St Christ Street um this summer we're also doing the grease trap in the the kitchen and some also um additional uh drain pipes that we found were deteriorated during the school year so we're going to be taking care of that uh and that's kind of the it for those projects the other things we're kind of looking at um I guess is uh there's some bathroom partitions at that building too um lower level and then the locker rooms and then all the bathroom partitions will be the kind of a plastic um newer style those are

022the last of the metal ones from some are original from when the um high school was originally built so um that's kind of about it for that those projectss those are kind of already in the makes and going um on that sheet you can see a lot of them are still incl price has already been included what we have already done so and so um from that what we were able to learn is um the money's been encumbered um by June 13th we have to close out the way the bonds are currently being held and so we were starting to do the reconciliations there's things uh some of the rebates that come in because of um high efficiency boilers uh a uh um air handler units or LED those have kind of come in and

023been booked there were some owner savings or contingency that hadn't been used and so as we were um looking at that and finalizing fund 49 um we were looking at how much money we had left and it looks as if um again it's a moving Target because you have money coming in and out at the same time but we have somewhere uh north of $250,000 to $300,000 left um as we were getting close to the closeout um Mike went through a conference call with Markin and Johnson and um River Valley Architects with me and Cara our finance person we've done a good um rundown with PMA and the bonds and where they stand we're very confident about where we are financially um I did ask the admin team starting uh when we came back from

024winter break about any major projects that they saw again this only includes the three older buildings not the high school um and um put anything and to prioritize then I asked Mike to start looking at his um long-term plans and so are there anything that we have not done or that the finance uh I'm sorry not the finance but the facility advisory committee um what we learned and I'll just ask Mike um can you share with us what was one of the items that was um pretty far down on the list but you see as a maybe a high need for being replaced yeah um we're talking the bleachers and we had that on our long range plan um back in 2009 already so it's been out there for a while we've done some maintenance

025and we've done some upgrades but it those are the original bleachers from the the high school was built in 1969 um they are way faster life expectancy um very hard to get parts for even trying to find somebody to work on them um and how do you set those up how do how do the custodians pull those in and out well there's a cord you plug into them there's electric motor very similar to even the new ones and then the drive but the drive has been custom made for our bleachers so there's not like Parts readily available so if something fails you have to go try and make it up and and and wider theirselves and stuff like that so and when I look at the two gentlemen behind you um the three of us

026have been called many times where the power has failed or that drive uh has failed and we weren't able to get the bleachers out yeah it takes quite a few people to pull them out manually because of the weight and then you also have the drag of the motor in the wheels so um and are they they're not ADA Compliant no technically no technically no we have we have modified some SP spots for people with handicaps and wheelchair but they're truly not an ADA Compliant bleacher so so um what I'm going to put up is that um I did ask uh so that we could kind of start to look at how close um in cost this would be what is the timeline for um being able to what projects um if this was to

027go forward what the timeline would look like and what the cost would be um Mike is there anything on fund 46 which is your Capital long-term plan that is equivalent or something that is imminent that needs to be worked on no going back through the whole facilities committee list and the long range plane that we had we upgraded it that somewhere over the first of the year that a lot of those things that were on there the high all the high priority stuff got taken care of medium priority all that stuff got taken care of there's you know there's probably a few little things out there that were low low priority but we can handle in our regular budget this uh bleacher was one of the items when the facilities committee met and discussed everything

028was on there um and it was kind of in that you know where do you really place it with with everything that's out there so it kind of got put from like the medium the low type thing um had it out there in the beginning when we were working with uh River Valley and all the pricing and whatever and bids when they first kind of come in we kind of thought we were okay maybe not going to be able to get everything so we kind of cut that out well now we're sitting here we we have we have funds yet available um I feel it's a very good time to take care of this being we have the funds it's something that's we plan for it's have been on the long range plan for quite

029a quite a while um it it's something that I feel if we don't take care of it now we we we all we will be looking at this in the next 2 to 3 years from now so so all right thanks um questions from the board I did put up um we had two estimates um and really what we're looking for is kind of um basically the parameters right um You can see that the estimate on the left was Markin and Johnson um they were able to identify the cost for four bleachers there is also a proposal where there would be one long standard on each side um that also then kicks in to determine if we have one long standard you would need to redo the curtain the curtain is like a shower curtain

030goes left to right and it's tucked behind um and I'll let uh Matt Smith talk about the curtain in addition um then we had another bid that um we went after uh and asked the company that helped us with the opening of this gymnasium for um the high school a couple things that we wanted to note is that uh with marget and Johnson either way U Mike and I have talked and it's a big enough project that the demolition um the electrical work and also making sure that it's commissioned that we would prefer to have Markin and Johnson oversee the project either way um mainly because of just the the timing is likely going to be in Fall when the schools are opening and if anything goes wrong you have a fallback of a bigger

031company that can go after it and and another thing with bleachers um they also need you know it's just not you just don't go order a bleacher and design them and put them in they they are designed for your facility they do have to go to the state for state approval before we can put them in so that's another reason to work with an architect uh market and Johnson to make sure we everything is done right and can be done properly and the I think the most efficient way is staying with the general contractor on this one any questions I'll start it down here Vicki do you have any questions for Mike on on anything so the bid from Markin and Johnson includes the demo disposal all of that sort of stuff yep and then

032the other company we'd have to furnish the other company would only be installing the bleachers we'd have to take care of either hiring um a demo company to come come in and do it and and pay for dumpsters to haul the stuff away okay whereas Mark and Johnson that is include included in their price so that's that's what I thought when I was looking through this but I just wanted to make sure that that's really they they also have um electrical allowance that's in there because the new bleachers obviously the the disconnects that are there are not going to match up to the new one so that has to be done and then if we go um a three-phase electrical which the motors will last longer and use less power we're going to have to

033update that electrical service um for them so okay that's all I have all right Helen I don't have any questions I think um you kind of hit it on the head one I had so Katie any questions on bleachers at the middle school I mean not right now but maybe later all right all right uh T um um I I really don't have questions I looked back on before you moved to the Google format of our long-term planning and it was on there like you said and it was projected to need to be replaced in I think 2019 so it was it was a handful of years ago it's been on that wait list for a while and um if we have some of that referendum dollar and it aligns with that project I think

034it makes sense so yeah I'm on board 100% here I just got a couple of questions Mike um with the curtain so let's talk about the bleachers first cuz I see the bid has the four sections yep we got a bid for a two section too right did we get one that was a straight across that wasn't into four sections yeah um that's the price is equiv well it's equivalent when you get right down to it because what happens when you do the one section it can be slightly cheaper but it necessitates a new curtain completely Chang so we did put a curtain um and under the total what's highlighted uh in green and yellow it says alt bid including a curtain um so that curtain um yeah that's what I want to talk get

035added and so that kind of there's a you deduct on maybe the bleachers but you add back on the curtain although I want to have Matt ask question old as a building something also with the bleachers the four section is that you can bring out this just part of this section just part of this section just part of this section if you go with a long long one you have to bring out even though you might only need three benches over here you're going to bring out three benches the full length full length so y that makes sense that two sections is better than one then saying similar to what you have there so okay and then the other question I had was I it's a middle school I I how often do we use

036bleachers on both sides is it we talked about this where if if every you know the the the the games the events you know often times are just we're just pulling out on one side I bring it up because I just I you know it's it's a cost right so like how often do we need them is it is it down the road do we do you what do you see the benefit of having that side I'll have Mr AO jump in too on that as far as the just doing one side yeah yeah I can speak both of you can but also for school and Athletics so right now like per this year so far I think we've pulled out both sides for assemblies um and not all the way we've pulled the the

037section nearest the cafeteria out on both sides pull the curtain and then we have some assemblies that we then use both sides of the bleachers that way um so we've done that a handful of times um as far as um you know Athletics yep we probably don't fill both sides at either a middle school event or some of our C team events that we've had there um but the the idea would be if you put all brand new bleachers in um we have another spot that can host something of up to a thousand people so it would give us if the high school is booked or the high school is set up for something else we can now book and have something in that gym um whatever it might be the other thing is plan

038for the future and as we plan for the future we don't really know what that holds we've had discussions about is it going to add a grade level will we add two grade levels um then as we're talking about that are we talking about elementary concerts two years ago um they had the elementary concerts there where they use both sides they use chairs on the floor and and so like predictability of what we're going to use it for in five years I I don't know that but that would be the reason and rationale that I would Advocate that we're going to go two sides and whether it's one long one on each side or four sections two sections on each side indifferent on that um but but that's why I would Advocate to do the

039whole thing at at one time okay yeah I mean that makes complete sense when you're thinking potentially having five grades in there right yes and the other one is the the curtain um they're in there doing the work now that curtain I don't know how much life our current curtain has on it yeah it's been off for a while we're going to have the people there a chance to get a new curtain that operates it's motorized like the pole which leav yeah it's a it's a drop down instead of a p it gives us more varability and we're used to that and and the one that we're going to look at is going to be similar to the one here at the high school that it's going to roll up and down it won't fold

040up um the ceiling height is 25 ft so it's not quite as high as this ceiling so you need one that gets up a little bit tighter the the roll up one will drop down to about the spot where the rail is for the current pole curtain um so the the height isn't going to be affected where you see some of those that they fold up or they mash up a little bit and then they hang a couple of feet from the ceiling um those are a little cheaper curtains uh but with our ceiling height again volleyball and and those things uh we want to stay as tight to the ceiling as we can right yeah that all makes sense guys and I appreciate you kind of laying that out and explaining it so Mike

041I just wanted your perspective too um regardless if we went one side or two we were going to recommend that both sides Be demolished and taken out right we have right so then the other issue I think is Kyle just identified is plan for the future you don't know if you're going to have one grade or two but we have used and if you want to have a student assembly and you have four grades or five it kind of makes sense if you have an event the Performing Art Center has been nice but it is I think the P capacity m is about 560 it's I think 567 so if the high school is booked and we have more than 600 people we we have nothing so by doing both sides there we can accommodate

0427 800 900 people which gives us that flexibility for the community also yeah yeah it makes sense guys thanks and also doing both sides um so if you're going to do it one side now and one down the road you might not be able to match that style or that color so then the cost is going to be Monumental well yeah the logistics of all the work crew getting on site is lost too so all right yeah thanks I appreciate it guys that makes a lot of sense so what I so the the idea of possibly like booking or being able to do two events would that be like having being able to host two different tournaments at one time so you could have wrestling and basketball going out at the same time that sort

043of yes with with the layout we're proposing we're able to um you know we could have something going on up here and then something still big going on at the at the middle school okay so it gives us variability it gives us flexibility with that extra space have we had times where you went oh man if we only had we just turned down an event uh two weeks ago that we didn't have the space to do multi events so yes okay and that's money we could be bringing in that y okay um just to let you know the timelines why is it on the board right it's the that we have to close out the money by June um there's no other competing projects um if you make the decision tonight the timeline at best

044they're looking at is September installation um that's why you're already starting to be in during when volleyball starts and PE so um again that's why it's on here tonight what we're hoping is that it' be more about the parameters um unless the board really wants to get into whether or not it's two sections or four um whether or not the curtain goes wall toall or just uh from the front of the um uh uh stands when they're pulled out if you're willing uh the goal would be is that we would stay obviously within uh the money that the bond referendum uh has presented um when Cara and I have looked at best case scenarios and worst case scenarios I think the worst case scenario is we might be off by $5,000 um and as soon

045as I know that I would come back to the board to make sure that you knew we would figure out where that came from um but at this point we're hoping that as long as we stay within that below the $300,000 threshold that we would commission these guys to work with Markin and Johnson and have the final specs done um and what is in the best um fiscal and both um for flexibility whether or not it's one set of stands or or two if that is if you're willing to give us that you guys explain it perfectly to me so I I'm good with whatever you go with okay and then with I know the motion has kind of with or without the curtain but as a board are we comfortable with the curtain i

046yeah yeah okay I don't think that's an issue and and Rick the if it is over you know by a small amount of money that could come out of fun 46 right yes okay not fun 10 wouldn't have to come from fun 10 it could come from fun 46 yes you have options all right okay um I don't think we could have spent our money any better my gosh we stretched out every dollar got every project done that was on our list mic this is fantastic actually it was quite a list yeah wow really really great job uh and thank you to the voters of the community for supporting this referendum three years ago cuz it really puts our buildings in a great spot uh all right anybody want to make a motion here I

047move to approve closing out 2022 market and Johnson Bond referendum projects to include the removal of the original wood bleachers at 1220 St Croy Street and purchase a new replacement set of Middle School bleachers with with with a new curtain I'll second all right we have a motion in a second all in favor I opposed all carries thanks guys thank you we're going to move on consider approval of fourk agreements so um I want to just thank our uh business partners um from New Adventures Hearts hands of mind and St Joe also the work that Sarah has done um in order to kind of look at uh the original um articles that predated me um and one of the things that uh came up early on when we were looking at um April and just

048trying to figure out what the financing was um we noticed that some of the Articles no longer uh provide things that it references a council it referenced uh curriculum that are no longer used so um we are working with uh weld Riley to update the contract all three uh business partners reviewed the contract uh we met uh early I think February um we went through made the edits we just came back uh and met again um we have made uh some kind of concessions and agreements one of the most challenging things that as a district we've been faced with is just declining enrollment um for our K12 teachers principes um in our programs we've had to make some reductions in just um sections and things like that um we did have conversations with regards to

049that the population um probably fits four um sections versus six we went back and forth on how that is um currently staffed making sure that our ratios stay within State limits but it is 13 to1 or 2 to 26 um and how we distribute the students um we're all in agreement um with regards to um continuing the partnership um updating and making sure that we hit the instructional minutes um at this time it still will remain uh Monday through Thursday there is some talk about whether or not we'd ever shift to a Tuesday Friday but at this point we didn't think it was something without a lot of uh parent input or survey that we would be adjusting any of those time frames um in addition um we did talk about that we do have

050an exit clause and termination Clause um it was somewhat um convoluted and hard to interpret and when uh any contract can be interpreted in more than one way um anybody uh can interpret it and so if the um our business partners want to interpret one way and we wanted to interpret the other given that we were the writers of it it would be in their favor um so we did talk to them about uh that the exit strategy obviously for any improper or egregious act on either side that's standard practice and we all agreed um in addition we talked about having a renewal uh clause and it was a little bit vague it said that every Jan January we had to renew otherwise it terminated but the question was if you didn't say it it

051it got convoluted with regards to kind of like teacher renewal so what we have agreed is that that we would in uh no later than January 15th we would inform in writing that we're continuing um and that it was ongoing um and if it's not done um that it would be cancelled um the goal is in order for anybody to repurpose the rooms work with Staffing similar the decisions that we make every April and May they would need um some Runway space as well to prepare for September um now since we just met um W riy was unable to re uh give back the updated contract but what we did agree in principle um are the things that I'm just covering that it would still be um a 4 day a week program with the

052Outreach we'd meet the instructional minutes to be reimbursed at 6 um the per pupil funding um we showed you the funding um over the last 3 years it has been the same at 28 uh 2,885 per child it does predate the previous six years has been identical as you know Prescott public schools has not received um increases in per pupil aid for six of the eight years um at this time we are one of the high highest um districts for reimbursing we had five comparable districts um the only District that paid more per pupil was a district that ran a program 5 days a week um so we did inform uh at this time that we would be moving forward with the same per pupil funding at 2885 and that that would be on an

053annual basis Revisited um and so uh to kind of reiterate we would still have uh a partnership with St Joe's Hearts hands and minds and new adventures it would be Monday through Thursday with the Friday Outreach um the per pupil funding would be 2,885 for the 2526 obviously we continue to provide curriculum curriculum resources and transportation um the final contract language is pending but we were um for them who have to make Staffing decisions and also have boards that they have to to uh um get approval from having an agreement um in um conceptually was important and so I'm bringing that forward to you to uh basically signal that we are moving forward with an agreement um with a final contract uh to be um executed with myself and the three centers Helen do you

054have any questions here no I don't it's pretty straightforward all right uh uh Katie do you have any questions about 4K no Vicki no no I don't have any questions Tanya um Rick can you just clarify I know that there are six sections right now run um how many sections are we running next year they've agreed that they are going to they would like to still run six okay um but they understood that if they run six um they have to fit the 1 to 13 or um uh Staffing ratio uh at this time they are able to meet that because of how they're set up they do have AIDS um or Child Care um individuals in the centers and if for some reason we ended up with two additional students they would be able

055to pull an individual from there they did understand that the Staffing ratio for us would if they decide to keep six sections that we wouldn't be paying more um and they understood that they're also just so you know it's a floating um range because once students hit five then the ratio changes so it is a little bit elastic as kids start to hit five kind of mid year um so with that they were um all three centers um do have uh the flexibility of additional staff if the ratios go higher um and currently Sarah is working with um Madison Garen to make sure that we're putting um 13 to1 across the SE and the 13 to one is the state requirement that is correct okay um I I think that's my only questions there yeah

056that was mine so I I'm I'm good with this I have no I have no other questions either so if we don't have any questions we can um take a motion here I move to approve ongoing 4K agreements with our three current Community Partners as presented tonight with an updated contract language mentioned above and per pupil payment of $2,885 for the 25 26 school year this motion allows the district administrator to finalize the contractual language with our three Partners I'll second all right we have a motion of second all in favor I I oppos that carries and I I'd like to say just thank you for the to the Senators for working with us I know it's you know the 2885 is uh you know per pupil we've had that for a while but I

057appreciate the the center's just negotiating and working through another contract with the district it's been a great partnership for so many years that I'm glad we could could work something out M appreciate it all right we're going to move on to item F Well yep snow days right um within our employee handbook um staff that are unable to and it's primarily for hourly employees um not to be penalized when uh the district has to close for weather because they get paid when they're here um and that contract language uh I'm sorry the handbook language does specify two specific dates or two dates that the district closes will be compensated um however last year we did have a pilot and that pilot was added and it specifically covered that the board uh approved for um last

058year that would allow educational AIDS and our food service to cash in two sick days to go beyond the two um if they wanted to be reimbursed if we were closed more than 2 days um obviously the snow events we've hit four either cold or snow and uh some of our uh AIDS came forward and said can we still do it and we looked at it and said we did not come back to the board to get that approved or extended and it was a pilot project so um we are bringing that back to ask for your uh permission to have that extended into this school year um secondly um wanted to make sure that you understood that these are funds that we budgeted for um their salaries right so it's not necessarily additional money

059it's money that probably wouldn't go out because they weren't able to work right um and so that was in place um the one thing that we am talking with Shantel um who oversees our HR department um the other only other hourly group that can't do additional work are are Transportation Drivers and they were not initially included um when you think about like our admin assistants um they are currently working on high school registration they can work from home they have access um they help our principles um we're currently doing 4K enrollment so it wasn't necessarily something that had to extend to like admin assistance um if we want to talk about that that would be a whole different uh ball game in addition uh understand that our custodians are kind of essential employees um Mike

060and his staff come and check on our boilers to make sure that they're up and running for emergency purposes they do have to clear um the entrances and then there are many times that our Athletics still move forward and so we had a choir concert we've had athletic events so we don't necessarily have the ability to have 100% of our employees not report that said um our transportation um bus drivers are very similar to those two other groups and so I'm asking to see if you would be willing to include them in this pilot and the uh impact would be about $3,500 for the two additional days and again it's something that was in the budget um and so that is what's in front of you tonight rcky any questions here I don't have any

061questions I think I'm going to comment I think adding the bus drivers in because same thing the impact of not doing their morning routes and afternoon routes seems to fit with the reason we would be doing it for the other food service salaried employees so no I I don't have any questions that makes sense ktie Tanya it it definitely makees sense to me um I'm happy to add bus drivers in there like you said it's not uh it's money that's already budg Ed if anything it's we're saving money when we don't pay but it's already budgeted within there so I think it's very appropriate to do so um my one question would be would this include would we retropay uh staff for the snow day or two that we had this year so far I

062can't even remember how many we've had oh so they've already been compensated for the handbook so it's for the last two we extended the pilots yep and then and then the handbook covers so we've only uh had four weather events so this would cover up to the two days okay good and bus drivers too we would include MH okay have we already paid bus drivers uh I would have to check with Veronica but typically yes cuz it's just it's already handbook language okay okay that's it all right and Rick this is the extension of a pilot so when does this go actually into the handbook we're going to try to do this in the off so that's what I would encourage is that after uh this if this is something that we want to just

063make standard practice that it just gets put into the handbook um this next round yes can you make sure to do that over the summer I'm I'm on it June 29th we anybody want to make a motion here I move to approve extending the pilot program initiated during the 2023 24 school year for non-licensed staff per the employee handbook which includes AIDS food service and bus drivers regarding snow day payments for the 2425 school year second all right we have a motion in a second all in favor I I opposed at carries we're done with business on to information and discussion and we're talking Tech at outdoor Pavilion yeah so um I have Mr figgy has a walk up uh song as you can see we got that playing with his fan club um interesting

064um is Jo by the way one of the most interesting things I think is that uh last month we had a major donation of lumber and I think you guys were reflecting back on uh the proposal for the mill and the Kiln uh that uh Mr Schmidt and Logan fig figuroa had uh presented and it has saved our students money it has saved our district money and that has um they had thought that it would take a couple years for that to pay for itself and it's paid for itself within one year um so you give these guys an inch and they're going to take 100 yards um it's a great and I remember at the meeting um Vicki you kind of mentioned how great this project was I said wait till you see what's

065coming yeah well little did I know that uh I knew that they had a long-term plan um but guess what's coming they decided that they would really like to uh present a new uh thought idea for you and I've asked uh Mr figgy and uh Rick Montreal to come forward and walk you through um kind of a conceptual idea and what the benefits are yeah good evening uh you get the B squad tonight Mr figuro and Mr Schmid aren't here and neither of us have as much hair or as ruggedly handsome as they are um but we're going to do our best um we we often talk I feel like in these board meetings about longterm planning and long-term Vision um and Mr Schmidt and Mr Figaroa I think are two individuals for their Department

066that have really embodied looking at the long-term programmatic changes and expansion that they can provide to the district um you know they don't this there's no benefit to them in doing this um this is all for kids and where they see the program going uh to benefit students not only at the high school level but in the postsecondary realm um they're really appreciative of the board you guys took a gamble on um kind of a big audacious um goal that they had which was adding in the kils and The Sawmill we're one of only two schools in Wisconsin that have that and now we're the biggest school in Wisconsin that provides that to students at the high school level um and like Dr spuza said within one year it's now paid for itself um you

067can see the fruits of their labor out back but if you've ever had an opportunity also to just tour um what they did this year you know that the space that they have is packed to the gills um you can smell the wood drying in the Kil you can see all the projects that students are creating from all the donated wood and wood that they have milled themselves um and then that's not to say anything about the educational experience of just taking something from production and Manufacturing into a finished product um for a few years this has kind of been their dream but they've always had a phase two in mind they weren't expecting the success that they saw this year um but also with that success has come uh some of the hardship of

068the constrained facilities that we have in that teched area so often times if you were here in the morning you're driving by you probably saw one of our two teched teachers with their personal vehicles Towing The Sawmill out setting it up every morning um working with the kids to get everything set for the day for an outdoor classroom and then doing the reverse of that at the end of the day taking it back in with the personal vehicle tucking it into the shop at night and then we were really really tight um with that space so um one of the things they had planned out uh as kind of a phase 2 expansion was to add in kind of a district Pavilion or machine shed and I like to think of it almost as an

069expansion of the classroom space um right off of the parking lot so if you look at the the graphic up top you can see the back of the high school and there's our staff parking lot and right now if you were to drive around the back of our school you would see that we have we have logs we have finished boards we have what some people would call a fire pit and other people would call a fire hazard um back there um but in that space what we have envisioned that's where we set up the Sawmill this year um is the addition of a district Pavilion uh or shed um that would allow our students and our staff to set up permanently in that space and use it and expand our year for when we

070have the ability to Mill wood um expand our kill space it would free up um our existing teched space especially on the wood side and the Loft um to do what we have historically used it for so we could continue to expand other programming um and if you go to the next slide you're right with you you can you can see some of the conceptualization uh of what they've been thinking so um like Mr Schmid and Mr figuro typically do they could have designed this themselves they could have shopped this out but uh they've been working with their classes for the last trimester and a half to conceptualize and um ask questions um and kind of be U put themselves in the empathetic mindset of what do we need what do you as students need

071what do we need for this program what does the district need longterm um in fact all the way back in September they held a meeting with myself Dr spuza Mr Montreal Mr Smith um our counselors to even ask those same questions so what is the District need how could this building be multi-functional um we know what we need for teched but what do we need for athletics out in that space because we have practice fields that are adjacent um and then they took that feedback that they were given back to their students and so they spent this time kind of conceptualizing and trying to synthesize what is it that the district needs and what is it the tech ed needs um and what they've come up with now is the hope that um the school

072board would start to help give some questions back and give some feedback to us so that we could take that next leap um to make this a reality um so if you go to the next slide you can actually see um this past week even they were bringing in groups so the Cleary building uh Corporation came in with a guest speaker um and did like a live demonstration with the students um in the class to use Cad and some of our design software to take the students feedback and then work with the students to build uh the conceptualization of what this outdoor space would be and so kind of showing those students the relevancy of if you want a career in this this is exactly what you'd be doing and this is exactly how you

073would do it um can we go to the next slide Dr spuza um so what a lot of the students and staff came up with is here's some of the benefits that they would see obviously we've talked about some of them it increases our space increases storage it's more efficient for our teachers um but in addition to that it leads to more expansion um we can increase our killing space uh we can increase our rack space it leads to expansion and increased efficiency within our Tech existing teched areas um in addition to that one of the things that uh Mr kolski and myself and and Mr Montreal have oftentimes talked about I think for about four years now is the addition of an outdoor classroom for our district and we have different groups uh that

074come up here from the Intermediate School from the Middle School certainly our students are going out there we have environmental education classes that spend a lot of the fall and a lot of the spring out in our school Forest um but they're doing a lot of transition back and forth and so um Mr Schmid and his class has said have actually designed this so that it's got a classroom space within it both for his students so that they don't have to transition back and forth during those classes but also for other um classes that would want to use that um he's also with Mr Figaroa hosted some adult education classes the last two years through Community Ed um and some people are building bird houses and some people are going for broke Mr bch was

075redesigning I think a closet so I don't know how that went um but I think this this is another according to Mr bch it didn't go so well um but this is just another multi-usable space that I think would be um extremely beneficial for um not only our our classes but also our Community Education um if you go to the next slide so uh probably some of the questions you have what does this look like what's the at least ideal timeline according to our our tech ed group um and then what's what's the cost um this is kind of the timeline they're hoping for and if you ask Mr Schmidt we've been working with him ideally in his dream of dreams with you know like Genie and the lamp um it would be an opening

076of fall 2025 so that next year's um groups that are doing The Sawmill and doing his classes would be able to start to use this space um this is the way they've conceptualized it really just the frame of a building the interior is largely unfinished because the premise is then to use this as a living project for the next two or three years of teched classes to finish the inside teach construction methods One Construction methods two some of the concrete work some of the plumbing work some of the drywall work um and not only use that as an educational benefit but also then save money um teaching students these skills and then having them um actually carry it through that project um I'll have you go one more slide please one of the biggest questions

077is probably what does this cost youve you've given us the benefits what's the cost and um this is one of the more difficult things because there's a lot of permutation so we're actually still seeking some bids but um the ultimate suggestion of what we've seen is clearly has been a great partner um obviously I showed you the picture they came in they worked with our students um they gave us a price completely built uh of $58,000 um that's a lifetime warranty on a steel sided steel roof roofed building that our students would then be able to um they've agreed to let us learn on site as they build it and then participate on some of those projects and then on the interior um give us the the go ahead to finish out that construction pro

078project um Mr Schmid's always one for details so he did ask them what if it's just the materials provided by Cleary uh but our students actually build the structure from scratch from the ground up what if we only go with a 40x 40 um so he wanted to give the board a lot of different permutations But ultimately what the suggestion is of teched and working with our custodians and working with us would be um organizing around that 40t by 60 foot um footprint to make sure we have adequate space for the multi-use needs that we're hoping for um I'm going to stop there just because there's a lot more slides but I don't know if we need to get into the Weeds on some of those uh before I take some questions from the board

079yeah I'll just open it up Tanya do you have any questions so far um yeah I think so this is in our information discussion so some of the stuff is just to kind of take back and think about I presume to um and so first of all funding wise this is maybe more of a rck question if we to help fund this would it be able to come through fund 46 if we wanted it to or is that something to look into for the next because it's Building Maintenance okay um so that's one question I would have just for the funding sake um I was also curious do you know if um Josh and his team had a specific recommendation I see three choices on there really did they have a recommendation is it the

08040 by 60 for it's the that's the 40x 64 and with the clearly building it or the second one down it looks like we're kind of building it um if you we talked to Mr Schmidt at the end of the day just to make sure make sure before we got here tonight and the ideal is to have clear build it for us yeah okay and kind of I I was leaning that way too and some of it is because I would want to know a little bit more about liability and all of that kind of stuff if it's becomes a long-term building that we're using and operating in the community might be for certain times too and stuff so um that makes sense to me and it's just less that our teachers are having to

081prepare for all the time um so those are things um and then I had just some questions about uh first of all I I saw that in the diagram there's a spot for two kils do we have one now or two right now we have I believe we have just a single kill that's what I thought too okay so it's a potential to add another one and stuff like that we have two racks right now and I believe they are looking at an expansion to four racks to dry more wood okay and then my like the the conversations that come much more from like a management kind of level is the sustainability of programs like this the enrollment numbers are they still staying high is there you know all of that kind of stuff um

082I obviously think our teachers are the best around and I think other people do as well and so we um I don't want to lose them ever and so I would want to make sure that sustainability if we were to put a big investment into this um that we know that even without our rock stars there this is a program that can continue and stuff like that too so and that's I think questions that you guys are probably working through on your own but that's that's what I have thanks yeah yeah Vicky anything um the I guess the long-term uses that you see for this I thought I saw something about possibly using it for concessions type thing using it for storage for football um was there any other and Ty things along those lines

083that you could see down the future that we would need or even currently probably for the football stuff storage aspect of I think we have a kind of a multitude of needs um bluntly put we're out of space for teched right now those two have expanded so much so um we have so many students doing projects right now um that we're having to turn down projects or downscale projects because we don't have um the Interior Space to meet the needs that our kids are presenting um so for tech at alone that would be beneficial um for our Sports if you've been back in our um athletic storage we're out of space and we've been out of space for the eight years I've been here and so it would be beneficial for football cross country back

084um potentially others uh to to store out there um I know that custodial always has a need for exterior storage space around here um so that would be a benefit we don't host many events back here right now but if you think about we've seen an expansion in the past two years W River Falls is using us um our cross country we have events everything we do with those is set up kind of open air with pop-up tents yep um some of the feedback we've gotten is it'd be really great to have like a site 4 concessions it'd be really great to have a site 4 if a student is having a medical emergency something that's more prominent than just a pop-up tent okay so this affords us the opportunity and we've kind of had

085that discussion it affords us the opportunity to have an open air space um if there's a weather event we've got an open air space that's immediately right there that um we can still host out of so um kind of a multitude of reasons to to use it and probably to the point where if if it gets built we would have to really put some hard restrictions on how we use that space y col you have any questions um I don't I just have a comment I think that the proof was in the pudding right these guys have this program these guys are amazing this program has moved loops and Bounds and it does service our students right there is a demographic of students and mine being one that this is their passion and this is

086what they sometimes come to school for so that's pretty amazing and it's real life skills so um I think it's an amazing opportunity to use the space that we already have back there um in multiple ways so yeah I think this is amazing yeah you guys I I'm sure Pat would have some questions here too so we should probably reach out to him he's goingon to be bummed who wasn't here tonight so I I would absolutely want I was anticipating like what is the gauge of the steel siding right right so I mean it' probably be good to get some input from Pat on this is this something that would come back to us next month to vote on well I think that's up to I I think there's a lot of questions so it's

087it's really I'm just trying to understand timelines because there is some aggressive timeline here for for the fall so I I'm just trying to understand like what do you need from us and what kind of what kind of decisions need to be framed up I I do have my own I mean my my questions are around finance and how we're going to how we're going to pull this off if it's something we can pull from 4 6 makes it a little bit easier um but if there's if we got to you know pull some strings to to build it into a budget somehow for fund 10 out of fund $10 and we we should probably talk about that a little bit more and what that means so I I think it kind of what you're

088hearing from the board is we're really in support of this I think our teachers have shown us like the just what they can do with that kind of learning with our with our students um you know and so kind let us know your timelines if it comes back next time the time after that um we do you know obviously there was a lot of questions and things to Think Through Finance being one of them my other one and I did you say this would kind of go in the parking lot area cuz one of them is the facilities planning that we're currently kind of starting to look at like I don't want us to take away space that might potentially be something else down the road so I think those were the two big questions

089we anticipated coming in was Finance being one of them and whether whether this was even something that you wanted to explore or if it was a hey it's a good idea but it's not a good idea right now um and then the second one was uh just this the location and space usage um off of the parking lot it's about 10 ft off the parking lot right now um so working with uh Mr Smith you know it's not going to impede anything in terms of current Athletics um and the footprint there and it's We Believe close enough to the parking lot where you wouldn't necessarily see another building going in there uh we we believe it's out of the way of the extension of Pine Street okay um so those are the other things I

090kind of talk through too and and get clearance from whether it's the city or whatever it is but yeah so and on this slide they did a um nice job you know Pine yeah uh Pine Street is not ours right so it looks like a driveway but it is a city and there is a future plan for it um so it is a building that would require a permit they are looking to see what the cost is and then we'd look at easements um we would also uh you can see in year two we'd want to add a generator or electricity we just need to know how and where that will be um coming from and then what disruption that is right for either cutting through asphalt and um putting that in um so there

091are some I I think that personally um I really applaud and I um you know don't want to be anything that would slow the progress I do think that April would be too aggressive given all the other Financial things we're trying to get in place um first and foremost just about the Staffing and the job study um we are pushing the finance department in many different ways um and uh you know I think the easiest one is we can get the clarification could it be considered capital and then it would just have to be added to fund 46 um I'll check on that um I think May would probably be a more realistic um but it doesn't necessarily stop us from refining some of these and contining to meet yeah yeah I well on top

092of the you know finding out from the city what we what our uh distances have to be um and I think Tanya had mentioned we're looking at long-term planning I think we really need to kind of fit this in and make sure that we're not restricting ourselves any way back there if we were to um eventually move a football field if we were to eventually build a bigger track if we were to do something else onto that back area um even with the little forested area that we have back there like we don't want to hamstring ourselves so I think finding out exactly where it could sit where it would sit getting those specifics um I think it's a great idea um but yeah figure out how to pay for it and go from there

093yeah thanks guys thank you that's awesome Josh please uh thank um your tech ed guys Kyle and Logan really appreciate the work that they've been putting in all right we're going to move on to Item B superintendent search process update uh I don't know if we have anything you want to share or anything Rick but maybe the website might be not a bad place to start exactly where I went uh we've been busy so just to give you a quick rundown over the last week um we met with Hy our our consultant on on the search process of firm that we hired Hazard young and uh we met with them on on on March 3rd and and read went through the went through the profile report that they put together based on the feedback from

094the survey results that they got from the community members and staff members and uh everybody that that was uh solicited to to add feedback for that and that put together a profile for us on what we were looking for it's out on the website I'm not going to go through it tonight we we went through it in public session last week but I I would encourage everybody to go through there's some really great information out there and I think what I got out of that meeting was we're pretty much all lined up on on what we're looking for here and it it was kind of it was kind of a just a reality check I think for all of us to um just confirm where we feel like the public was coming from where we

095feel the staff is at with what what kind of characteristics we're looking for in a superintendent um so that was very helpful and then we had our first round of interviews we we interviewed I think there was roughly 20 candidates set up I want to say 2021 uh we narrowed it down to six uh first run areas with the help of our um our our search firm who did all the vetting all of the screening they they met they talked with every they talked with every candidate uh and and helped us get to the point where we could have a healthy discussion on how to how to get it down to six and so the board the board did that that was that was obviously in close session because there's names involved uh and we

096we conducted those interviews those first round interviews uh last Saturday March 8th so we interviewed six candidates on Saturday uh went through that process uh it was I thought was it was a very productive healthy date six solid candidates I mean we we had some really solid I'm excited I can't wait for you guys to to actually see the three finalist um but we so we did get it down to the final three and there they are on the screen Nicholas Bean James reef and and Tim Shar Sher Shar Sher I thought he said okay I thought it was Sher I thought said is it Sher I think it's Sher okay Sher we'll go with we'll go with Sher T he's probably listening he can he can let us know all right well there you

097go so we got we have the three finalists uh all of all our will be coming to the school on March 26th the district the school district on March 26th to basically do a full day in the district and and there's another again out on the website there's a there's a link to actually on this screen here you can see the day in the district if you're interested in seeing what's going on and who they're going to be meeting what they're going each candidate will be visiting all three schools they'll be um talking to people throughout the day there's there's uh scheduled time with staff with admin team with um the community Even Rick you're you're involved in in in the interviews as well so it's basically a chance for everybody in the district that

098that wants to meet the candidates and talk to them and and ask them questions um to do that and there's there's time set on on on that day for for all the candidates to meet with with everybody that that's interested it's a really exciting day it's going to be I'm sure it's going to be a long and gring day for them um cuz it goes from it does it goes from 8:30 to to what what what's the last time something so they're they're pretty much going 12 hours um so it's it it'll be a long day for them but it'll be a chance for for everybody to meet the three candidates and from that from those discussions and meetings that that you folks all have with these candidates you'll have the opportunity and we we

099fully hope that the the community and and everybody that uh participates in this will provide their feedback through uh uh through a I believe it's like a portal of some sorts that they'll they'll be able to scan in a QR code and and provide the feedback they'll you'll get all this information um coming up in the next couple of weeks especially on that day I'm sure it'll be available for everybody on that day but everybody will have a chance to provide feedback that will then be um funneled to us as a as a board uh and and that's an important piece because the very next day is when we know all and it I thought it was yeah 27 it's the Thursday yep Wednesday is day in District and Thursday so so the very next

100day the board will conduct the second round of interviews uh for for each of for each of these candidates and after after those three interviews basically we'll we'll probably I I assume we'll be going into deliberation we'll be taking all that feedback that we get from the community and from the staff and and admin team and and and all the all the stakeholders and try to come up with what we think is the right right choice for the for our next superintendent um anything I missed anything you want to share about the interview process or anything else time um I we have a few drivers in this room too so thank you guys for volun I don't know if you're volun told or volunteered but um thank you for driving I think you know like

101those that's some of the feedback I look forward to most from hearing is some of those informal times as well as formal times and stuff so um I I'm I'm really excited about this process it is a really long day but um one of our priorities from the community and and each of us when we were interviewed about our priorities was um just engagement and and and you know reaching out and and being able to connect with staff and so we want to make sure that we get all those different voices from um all the different stakeholders so we're excited um Mike can I just clarify are we interviewing at 1:00 the next day right that's what I have I believe it's wanted to make sure so I think you know we're all committed too

102where we're we're taking off work and stuff and coming in and interviewing at 1:00 and hopefully within a handful of days within that we'll be able to announce something and it is really important that folks that want to give feedback give it immediately after they're done that that that night that evening I would we're going to need that feedback to be turned around quickly so we can so we can have access to it um so I we would all appreciate that anything else I'm excited the three finalists I I I hope um I I I I can't wait to for for everybody to meet them and uh get feedback from them I think from everyone three three really really strong candidates we had a tough time just getting it to three yeah anything else nope

103all right we're going to move on to item C State funding 101 all right well we want to set the My Success are up for Success right and so um the uh Cardinal connection that uh Andrea helps put together of our newsletter will be going out and hitting mailboxes I think within the next 7 Days um she's done a really nice job of capturing kind of the spirit of our district and all the great things and programs that are in place but we also are having a call to action as you know the next banian budget is being discussed currently at the state level um we've talked about priorities and we've talked about how it impacts Public Schools specifically for Prescott um we are going to provide you with contacts in the Cardinal connection about

104who your assembly rep and Senator rep representatives are as well as how you can uh provide feedback couple things that we as a board have talked about in our uh commitments for from the uh WB which is the mothership for school boards and then the superintendent um lobbyist group is that we are really trying to advocate for special education funding um currently it is uh at 30% and it is um uh woefully underfunded and we are moving 1.8 million out of fund 10 so any additional dollar that goes to special ed funding is a dollar that goes back into operations and to staff programs and uh into staff salaries the key word here is also for our legislators to be honest and trans uh um transparent and to make sure that the funding is called

105fund sufficient they are not funding special education at a fund sufficient what they put out is a fixed amount of money and as the money is drawn down it is then prorated when it is being drawn out on the second year so we start out being reimbursed at 32% and it's going to drop to 30% uh this year um so we are asking that if they funded at 60% they put in what is referred to as fund sufficient to make sure that the 60% of all uh um requests are met for the additional programming smaller class sizes higher degreed and uh medical uh complex students students uh are additional costs we want to make sure that we give the appropriate supports and accommodations to our students so that they benefit from the programs the only

106way we can do it is that that the funding comes from the state per pupil funding we've talked a lot about it um we have been in the lowest uh 4 percentile we also want to Advocate that it gets reconnected to inflation um that was uh decoupled in 2009 for all districts and obviously we would be receiving about $3.8 million more if it was still uh tied to inflation early literacy the legislators can say that they gave more money to public education for early literacy that is true it never reached one child in the state of Wisconsin it did not reach one teacher one classroom they made the allocation and then they help it hostage we believe that that $5 million needs to be released it obviously won't happen and we believe that it's um

107a major Injustice for allocations to be made and never hit the classroom when they're holding schools accountable for making sure that we dot every single eye and uh deliver to the high standards that we have mental health is the other fourth major area understand that mental health uh we lost over $445,000 for mental health services but as a district we stayed committed to it um one of the things that happened is that they did not hold smaller districts harmless they moved the funding from block grants to per pupil because we have fewer students and declining enrollment um but we still have students at all levels um it did hurt Prescott public schools to the tune of a loss of $45,000 um we believe that they should at least go back to the previous funding level

108and then if they want to do it at a per pupil that's great but make sure that we're held harmless at the 85,000 that we were receiving um also uh just for local farmers know that the food service grant that allowed us to partner and buy food for our food service and deliver that farm to cafeteria has been discontinued and we believe that that is very unfortunate for both our educational purposes uh the learning that happened and also the Partnerships that we had um we are building out a district uh website that's dedicated to action and so um if you go out to our district website you'll see um I won't navigate there right now but if you go to the district you'll see a drop down and it says State funding 101 um want

109to thank Mandy maik and um Andrea for working on that and that'll have updated information it'll include the Cardinal connection with regards to our repres representatives and then ways that you can advocate for these four things um my door my window my email box is open if anybody has questions about any of these four things and I think it's important for us to keep an ear to the ground as these will be final um decisions that will be coming at the end of the year and will impact Prescott for the next two years um it I would be remiss if I didn't at least address the federal funding um is in um probably uh a precarious and fragile state as you know uh as of today 50% of the federal government um public education department

110of public education have been released how that might impact how funding occurs or the flow through I can't say um all I would say is that it just does create a lot of variability and difficult for us to set in stone uh and know that we have guaranteed funds coming very similar to the $5 million appropriation for early literacy it's made but never delivered um so I don't know if you have any comments but I wanted to make sure that our public saw that and is able to continue to help advocate for the future uh Public Schools anybody got any comments comments or questions uh no I looked at the website though and um I I know it's a work in progress now right now and um that'll be great I hear a lot of

111people comment that they would like to letters they like to call they just don't always know that they have the most accurate information and where to find it so I think that's a great place that we can direct people to one thing I would love to see on there is some sort of like templated letter so that way people like obviously were filling in the blanks and stuff but for people that have never written a letter like that it's kind of there they can download it and they can make it their own so great and I was able why you were talking able to navigate so you can see where it's say school funding 101 um and the things that you just mentioned are exactly what you'll see coming um and so we will have

112both the representatives how you can contact them and then some talking points that you kids share all right thanks Rick excellent we'll move on item D is human growth and development Community update yes um Michael kosmowski um and I know Josh figgy was there last night as well we did the kickoff you uh approved a slate of um community members to serve in an advisory role um was able to kind of review um the slides with uh Mr kosmalski before yesterday's event um that went off um from what I hear uh extremely well I am having trouble getting the slide up but I wanted to thank and also put the names up of the community members that are participating um we had everybody in attendance that was part of the Slate um um and my

113understanding is that they were able to outline kind of what the role and function of the committee is what their timelines are and the commitment and so um on page four of the presentation this is the Slate of individuals that are um going to be meeting over time to look at both the standards the content and the resources I want to thank our teaching staff we have Jordan Hansen Avery pothoff and Sam swick a first year teacher at the middle school and then um Amy uh Krauss who's our district nurse and obviously Michael kosmowski of teaching and learning um the feedback that I heard both from Mr figgy and then Michael himself and was able to talk to him um he couldn't be um more happy with the group how serious they were taking the

114roles and uh looking forward to that engagement and then the recommendations for the board anybody have any comments on this one no I look forward to hearing more all right thanks Rick we'll move on item e is transportation review and update yeah I'm going to have um Rick Montreal come forward um as you know Rick Montreal serves at the high school um and works with our students but he also took on added uh duties at the beginning of this year and he's working with Heather Christensen who is uh in her first year as Transportation director um Rick has been outstanding um in his leadership role kind of expanding into a new area it covers Athletics but it covers busing on an everyday basis um you know that we talked about our Fleet and how we

115replenish we did take a uh a cut and we did not purchase a bus for this year um we started out asking Heather and Rick to come back to the board with a presentation that basically answers the question how many buses do we need in our Fleet how many buses do we currently have and to basically bus students to and fro and then for school and then how many buses do we need for extracurricular activities so Rick is here on behalf of Heather um and the administrative team to kind of walk you through answering that question how many buses do we need and what options do we have currently and longterm yeah good evening board uh that sounds like a pretty good place to start so that is the first slide that you have in

116front of you uh just kind of a breakdown of where we are for our school bus fleet and working with Heather um I realize that we have 19 right now fulllength buses that are online over in the garage um that would mean that they're they're able to run on any you know on short notice um of the 19 10 of those are consistantly used daily for our bus routes which include all our kids from 4K all the way to 12th grade if you continue then like Dr spuza said with extracurricular needs that ranges anywhere from one bus to on a really busy night to four other buses and I would say with the kind of the realignment of bus routes that have gotten longer with with less routes also um we don't have I think

117kind of in the old days we would have drivers that could go out do a route and then get back for a pickup for an extracurricular trip and that isn't the case very often anymore so these are literally extra buses that are needed because the 10 buses that are running routes are are still out um with extenuating circumstances we could have another two buses for a grand total of six extra buses that could be needed on a really busy spring afternoon um I have talked with Matt Smith about that that's a bit of an outlier um knock on wood here there is nothing that there is nothing set up that way right now for the spring sports schedule but we know that things get cancelled and moved around a lot this time of year so

118looking at that um if you're kind of keeping track we could be at 16 buses so far of the 19 um Heather and Aaron over at the bus garage always want one or two extra buses kind of as backup because mechanical things happen there's maintenance needs uh tires need to be put on all kinds of things that are going on over there so with that of the 19 um based on the oldest bus we're looking right now um if the board approves we would be looking to sell a bus put it with Wisconsin Surplus the online auction site we sold two buses on that site this summer two of the oldest buses we had uh the current bus we're looking at is the oldest bus but is it is a running bus and then there's

119possibly one more that we would look at selling as well that would be predicated though on how soon the board would consider or or at least think about updating the fleet with a new bus and I think that's kind of the gist of of where we're going here tonight and and what we're we're asking you to think about so Rick you and Heather are kind of saying we could jettison at least one bus for sure and it's running yep um we have to by Statute go through the auction house yeah um do do you recall roughly what we got for the bus last year yeah I do the older buses uh it was about 2500 per bus and we had two so we we netted a a w in $5,000 so it's important one just

120to make sure we we have kind of our at least uh a barometer of what we might get um the other bus um we could go up to two but it would require us to get a replacement because my understanding is that based on just the number of buses required in our Fleet to get rid of two we would then put ourselves in a shortage right right one is very comfortable um and that's from Heather um and and two would be potentially putting us in a pinch that we could avoid okay um with Dr spuza um some some direction from him he he asked if I could look into potentially an external provider for some extra trips especially on a really busy let's say a sports night or we have activities that are exceeding that

121four extra bus threshold um just kind of out of curiosity to see what that would cost um I I did do that and um I've talked to Matt about that too I talked to Heather about that as well um it would be a lot more expensive to do that um and and that would be something I think the board would have to think about um and if there's questions on that I'll take them when we're through but for now I'll just leave it at that and then um I think like Dr spuza said and and I I alluded to I I think updating our current bus inventory is is pretty important uh we've gone a little while now since we purchased the last bus with Tim um and I think everybody would agree buses are

122getting older and so to be consistent and comprehensive um that that's what we're here to talk about tonight um on the next slide then is kind of the breakdown of how we would get there to acquire a new bus bus prices right now if you buy outright would be in the $130,000 range uh up to potentially 140,000 the reason there's a range there we have a bid right now kind of that has been presented by a company of the bus that the drivers in Heather would want that is going for 130,000 right now just a shade under uh that same bus if we were to wait until next fiscal year after July would be 140 to 142,000 so that's why I put the range up there it it would all be timing um if if

123the if the board if you wanted to move quicker on this we could save some money because of the model being more expensive with the next make or the next year but that's an outright purchase um there's also been a lot of talk Dr spuza a few months ago was um we discussed the option of financing or leasing a bus essentially that would then then spread out the payments uh the the lease I've been looking at has been a 5-year payback period um I think we could get some Financial flexibility and that would be coupled with being able to monitor the decreasing enrollment that comes up so often and then I also think it would provide a predictable financial obligation across years uh and still provide that more reliable transportation that new bus that we're

124hoping that you consider and just to be clear it would be a lease to own lease to own yeah after 5 years we would outright own it it would essentially be paid off and you have a handout in yellow and I'll pull it up on screen when we come back to how that might look uh the third option we did talk kind of briefly about trying to find a used bus and that would not only be the immediate obvious cost savings but it would be likely a quicker timeline assuming we could have green lit the the financing um when we took that approach it didn't take long to realize that to find the the just right bus and to have the right year the right miles it it was very problematic and in fact we

125didn't really find a bus that we thought would fit what we were looking for new enough less miles um in good enough shape so we we haven't gone much further on that one but I just did want to bring it up as something we did look at so that would bring us to our last slide in terms of um fun 46 has come up a few times tonight so we're we're kind of back at it here with possibly looking at fund 46 um our enrollment numbers are uh documented well the state formula funding formula everybody knows about that so any extra dollars coming in just not going to happen as I said the high need to acquire a new bus is there in order to sustain the fleet to be safe and reliable so we

126would be recommending that we would add the bus fleet to fund 46 for that increased flexibility for purchasing the bus within year budgets are tight um if I go back to the lease well hold on I'm sorry so summarizing fun 46 would allow that sustained approach with a little bit of a long-term window to continue to address not only this need right now that we feel like we have but additional needs that we can expect to see in the future when it comes to more bus purchases um the the yellow sheet can I just jump about the fun 40 so in order to get it to fun 46 it has to be part of that 10-year plan is that so that's basically all we're saying is we're going to put the bus fleet in the

12710-year plan so we can then use it as a lever if we need it right right that's my understanding yes and if you were on uh align with that those are things we would be bringing back in April yeah it doesn't necessarily mean we're going to start using it all the time for fun from fun 46 but it gives us that opportunity to if we if we need it 100% yep okay it's just a another safety net yep okay and then that that last piece the sheet there this is the actual lease payment schedule um based on the rate that was quoted there up on the top I was just talking to this gentleman yesterday or the day before really recently so that rate could be locked in um he kind of mocked this up

128for us so we could at least discuss and talk about it and see it um you might notice right away the price that I had quoted him was 142 because I had had not communicated well enough with Heather I just didn't know that there was that variance from 130 right now to 142 until after July 1 and I made that assumption that was my mistake so I I just threw 142 at him and that's what he drafted for us and you can see if on the columns over there the number that repeats the 31132 would essentially be the payout every year for 5 years and then the 142 jumps up about 13,000 and some change due to the rate in the interest of when you would be paying back or when we would be paying

129back the lease so you can see in the bottom chart where it has date payment and interest um you have interest in principle over 5 years it adds $13,600 um the benefits is you look it it is a lease right so it's a standard um 3100 it's a little bit cheaper than our 1 to1 Chromebook um in all honesty um and gives you a little bit more flexibility both either within a budget um or um just to kind of manage um one of the things that we're talking about is historically we bought a bus every year and I think you and Heather are coming to a yearend proposal likely that it would be every other year is what we'd be looking at yeah honestly I think it would be The Sweet Spot is probably a

130little more frequent than that talking to Heather um maybe two out of three but I think right now if we could at least settle into every other that would be a good a good starting point so that would basically you could have potentially three loans that you're paying off at once which I mean just rough math it's roughly about $100,000 a year to to to pull that off is that what kind I think if this model is the way that the board decides to right y y I don't know that we'd be held to this model though next time this comes around right I mean we could certainly vary the Approach at that point and I think for what Heather's looking at is obviously high mileage um 20year buses tend to take more we need

131a mechanic to replace and the repairs so does this give you an alternative option to have newer buses and that was kind of my one of my bigger questions a few months ago when we knew Tim was retiring is we're losing that expertise in the bus garage so how can we continue to operate the buses for reasonable cost and and sustain that and it it looks like with Leasing and then moving that into say with fund 46 say we're putting in if we do get to the point of maybe three buses that we're rotating on the 5-year plan something like that then at least it's a number that we have built into the budget that's always there that we're dealing with that we know versus we have a bus that breaks and then we'll do

132fine this year but we got to figure out how to pay for it next year so I like the idea of being able to have that as a planned expense because we are a very large district and we need buses so large in M my yes area there we go large in area brick do you have anything else no I'm just going to say if there's any other questions you have any questions um do you have a well you probably don't necessarily have a recommended way of doing it I mean lease is one way it's a incurs about $155,000 additional with interest right and so you think potentially doing two or three of those at a time and it adds up quick um so I'd like to see what flexibility we have in our budget

133now because kind of like what Mike's alluding to after a couple years and you stack those on we basically our payments are outright buying a bus just for the payments so um that's something I'd be interested in knowing um I I do think adding this to fund 46 is great how long does it have to be within our 10-year Plan before we can start pulling from it is is it still that three is it oh it's right away it was yeah so when we first built it you right there was a 5year holding now um what we're learning is that um you'll have another presentation about technology but what we're doing is going Beyond brick and mortar and Facilities to include large Capital which is what fund 46 is for and we would really like

134to expand it to include our bus fleet and then ultimately technology so as soon as we put it on there it now becomes a lever you could always use and so the difference in price there was the 130 and then the 142 and that's just because probably like demand increases yeah so then you know we could buy it out right for around 130 um or lease it and it it'll incur $225,000 additional because it's also well I mean I guess you said it could be at 1:30 so yeah be at 130 yeah so yeah and it's important I think for um and that's probably um the next big question I I'm hearing that fund 46 none of you really are worried about that because just because it's in fun 46 doesn't mean it's automatic it

135just gives you another option option um I think the next big thing would be um again this is information discussion but um we do know that there is a price increase plan for July 1 that's just part of right so we're buying kind of an older model or not an older model we're buying this year's model um and it and it the discount is about 12 Grand the difficulty if we wait for July 1 is that there are some economic factors that we can't control such as tariffs and steel and Automobiles that we already know it is the price point is to go to 142 it could go higher um I just want us to be aware that if we're interested in trying to get a bus um I think we went through the options

136that a used bus isn't going to work for us we're kind of in the do we come back and try to purchase within this year or do we wait to July 1 yeah yeah and and for me it seems like within this year and I would just be curious about the flexibility with um can we do it do we have are we able to financially if not then leasing seems like the option really or or else yeah if it's this year and we can save the that 12 or $133,000 or more it's great and it's doable then then I could still we could still look at the lease as an option too and just redraft the whole mock up but y that that's just what we were coming to you with tonight yeah and and

137if if there is a new bus coming you're selling one you would sell two yes okay yeah and and we' make $5,000 is which isn't a ton but I mean I something we need to I think a little more this time okay good and and and to be honest um remember we have to Ure all the buses so you know you do save that you do save some of that um and so but I I think it gives us one um it jettison to and replaces with a more reliable bus y um and to answer your I think kind of second question about timelines and like kind of our pattern of replacing these we when I was first on the board um it was every year Rick and I you know is that's how we

138came on it was every year and we were able to do that until you know finances got tight basically and and we didn't need to do that um and so I I think it makes sense for us to commit to every other year knowing because I'm looking at the mileage the years you know there's I was kind of surprised the ones we were going to sell because it's not the ones with the most miles but I'm sure there's other reasons there too and so you know knowing like we could commit to every other year I think it's great for budgetary reasons and we look at kind of modeling that out um but there's an a potential that we're going to have to on every every once in a while to your point have to replace

139one extra within that sequence I I I think so just because of eventually you get even further behind the age of the buses too mhm yeah yeah I mean some of these are back to was it 2005 yeah so they're getting up there all right are we good yep mhm all right thanks Rick thank you we are moving on to the last item technology updates fun 46 so Andy uh Holland and um four other individuals are at a state conference um looking at WISE data and things like that so I'm going to present on his behalf but what I'm going to do is bring up you know kind of Mike koa's uh fun 46 long range plan um we've you saw this last month and I just wanted to kind of remind you if you

140work left to right the tabs um what we have is a summary page is the first Tab and that's the facility budget summary for 2024 forward and the way that Mike and I are envisioning this is that we have then a tab for every building we also are including grounds um the Performing Arts Center and then transportation and Technology um historically it was only buildings and then the summary the idea would be is that we would always have those updated and then they migrate by discussions internally by the district administrator um the board and Mike HOA to move things to the first page and that will be how you kind of know what the projects are more likely uh to hit and what's going to be coming forward um as we go forward what we're

141going to share with you is that um technology um we've really put it into buckets um and what we wanted to share with you is that we do have an it um detailed site inventory list we know exactly how many staff computers there are how many Chromebooks there are how many interactive whiteboards how many projectors um so what he did is to help the board is just to look at site security we have cameras internally and externally on every single facility that are in operation 247 for the first time in 10 years and that again is a thank you to our community for investing in that infrastructure um what he shared with me is that we are in uh currently in the high school and if there was um cameras that automatic started to end

142of life it's about a 10-year period if we had to replace all the cameras in and outside this facility that's $100,000 and right now we do not give Andy $100,000 in his Budget on an annual basis so if you're just starting there then we know that we've added key fobs for control basically for entrances to our buildings for Safety and Security um it is both the controller the the hardware and then the readers the little black box on each the black boxes and the readers aren't as expensive but again he said if there was something like an electrical surge if the controllers go out um it's it might be able to be absorbed within a budget but it also might uh go beyond what he has in a budget um then our instructor an interactive

143instructional boards um we have basically a more detailed detailed list by room by school um and this year Malone we did a lot of updates we skipped their staff computer upgrades and now we're looking to get that uh back in place we also have projectors we have the network and then servers and staff computers so you quickly can see that um for Andy just in what He's listed and it's not complete um it could be any roughly a $300,000 and so what we're working with my k is to start identifying what is the product in these five C or multiple categories when were they installed what's the life expectancy what is today's cost this is what Pat block asked us last time and then if we were to say if this is today's cost and

144it's likely to be replaced in 5 years we would just put in the inflationary formula and you would be able to kind of have a better prediction on that um so the main thrust tonight is that we really the two T's transportation and Technology we wanted to um see if the board understands why we would be adding it to fund 46 we would be coming back in April to in board minutes you just have to um adopt that you've added that to your 10-year uh long range plan those minutes then go to CLA our Auditors so that when you draw upon it um it's uh approved um then we will be coming back to you before the end of the year to add uh the grounds and if you think about our football fields uh

145um irrigation um dugouts and things like that and then the Performing Art Center um we're looking at in April May um we have major LED lights we have soundboards if any of those things again a power surge our microphones those are things that are ongoing costs that we want to make sure that we have a safety net in talking with be um they recommend that District school boards revisit their long range plan at least three times a year and so the idea would be that um we've kind of touched it a couple times it would just give you the opportunity so that it's always fresh um and like the buses or in this case we have a great proposal from teched and I believe it qualifies I just want to make sure that I verify

146and then that would go under something undergrounds or facilities any questions with um why we are proposing this addition hel you have any questions here no I don't have any questions s Vicky no I don't have questions I think it's great to have it all on here so we can so we can see it so that we can answer questions about numbers and costs because yeah this stuff is not inexpensive Tanya um no question but we have talked a lot about fund 46 tonight and so just a reminder for our community that fund 46 is essentially like a savings account for us for um items um such as this non non-operational not related to staff but really um about things that we can feel touch you know be in and stuff so we don't have

147to take from it but we have been putting money aside and this was started Rook maybe sevenish years ago at this point and has been um a really handy and fiscally responsible way to plan for some of our long-term budgetary items so and Mike this this you know this is our first time really like using this Google this new version I think you know we saw it and we walked through it but this is a really nice way to look at it too and helps us with long-term planning yeah agreed um my only question was around fund 46 and policy and we have a policy do we is is there a like do we have a minimum amount that we're or a maximum like what is the policy around trying to contribute to fund 46

148yeah so no it it's usually been um we have always attempted to build it into the budget um this year I think we budgeted about 60,000 um but obviously we've um been constrained just because of the failed initial operating Levy um what we um did ask for all of you is that we um as the CDs we have laded CDs and cash um Cara and I would like to come back to you to set parameters on how much should be in a high yield savings account and how much should be fixed into CDs um we are currently getting a much better rate um and we have one last CD with Harris that when that matures I think it's in it's late spring early summer um we will move it over to PMA um so that

149all your money is with one vendor that's currently also helping you with your other bonds and gives you the best rates they broker but we do want to come back to you with a protocol how much should be fluid cash how much should be fixed and then um one of the things that Mike qua and I have talked about is as it generates interest um is that something that as he has projects that he would we'd always be able to spend the interest that's generated um per year so as an example we were able to touch fund 46 um for finishing LED lighting at this building but it was completely repaid by the interest that was earned and so it was basically um cost neutral um for the district and so those are some of

150the uh next business rules I think as a board you should be um setting up uh in principle to direct the superintendent and finance yeah and I I just think with all these things that we're talking about moving into Fun 46 we we might want to consider how how we look at that on a budget perspective and how much we can actually earmark every year uh that makes that that's responsible but that doesn't break us so all right great we're done with the info and discussion we're on to recognition of visitors anyone here care to be [Music] recognized all right we're going to move on the board is going to consider a motion to convene in to close session under exemptions 1985 1C for employee One support and employee two licensed so we need a

151motion and a time and then we can roll call I move to reconvene and close session at 810 all second all right we have a motion of second let's just do a a roll call Tanya I I'm an i Vicki hi I uh Helen there you go I we'll go into close session at 8:10 thank you everyone um just for for clarity we're open we will adjourn from closed session and back in open and adjourn uh there will be no action taken you don't know we don't know so you have to wait okay I can't say that then we don't know if there's going to be action now but