001to the reports and if any reports or time sensitive that they can be given okay yeah I was can we Kristen can we like do a public can we like improvise a meeting and do like one public comment and then the letters to the renters commission just so we make sure we don't miss anything that's timely for us to know that's fine I think it's good to open public comment just in case anyone's watching and wants to call in um so you can do a public comment at the beginning and at the end of the agenda um as you typically would so Zechariah I know thinking about actually our presentation it would be nice to have that discussion with new people so I agree I think I think I'd vote to wait on that but
002if there's anything pressing in the communications I don't want to um bypass that so I'm just going to look at the communications now um the only I think there was a communication that could be considered a bit time sensitive the communication regarding Courthouse Square um does everyone else agree that that may be time sensitive okay um and okay so I'll just put the question out there uh first of all I would like to say that I agree with just waiting to our next meeting but if we can discuss or have a public comment and discuss uh that one piece of business I think the other two uh ones you know regarding the carbon monoxide uh requirement um I think that'd be might be good to have a to discuss at our next meeting and the
003DDA document might be good to discuss their next meeting as well so is everyone okay or how do you all feel rather about just having public comment and just discussing the one communication regarding Courthouse Square before we adjourn and then we'll pick up at our next meeting I think that's a good plan okay all right so I suppose that's what we'll do uh should we have public comment first sure okay um Kristen would you like to leave that no um economic can be made by spend eight five three five two four seven or eight eight eight seven eight eight zero zero nine nine and enter meeting ID 935-8080-1941 or with the zoom link by joining the meeting at a2gov.org renters commission meeting you can press star 9 to raise your hand if you're calling in
004and you'll be called on to speak or you can use the raise hand feature if you join the zoom link the only attendee is not a panelist right now is John Reiser and somehow he was both a panelist and an attendee at the same time but now he's gone I'm sure he has something he wants to share with us all right it looks like there's no um no attendees sorry folks I'm having some laptop issues so I went in on my phone no worries okay so then we can move on to communication number three on our agenda Courthouse Square screen request email dot PDF you can throw it up on the screen and we can take a moment to read through it if you haven't already and Jordan since you are mentioned in this maybe
005you would like to walk us through the situation yeah yeah good question I mean I think um the focus here is that none of the people in this building um to my knowledge ever have ever had a screen in their window um the this causes all sorts of issues with um pests some people have even had bats like all sorts of things are coming in these windows that are open um or they don't open them and are at risk for overheating because a lot of these folks are medically fragile and older folks um so part of part of the um touch base with uh rental housing was about screens and reinforcing what the code is that as of May 1 the screens need to be in um and so I think the tenants are looking
006to us for um supporting that so I think I think the next steps here would just be um checking in with rental housing um to my understanding to see if they have because I'm not seeing that this includes them on it um so uh I yeah so I don't know I don't have any more updated information um Beyond this though I do know um that Miss Bergie is no longer working there as of Monday um but I would believe that any new building manager would get that same email because it's just a generic email versus a personalized one so I think we could um follow up with this individual ask ensure that there still are not screens see if they've contacted rental housing and if not refer them um to that direction would be what
007I would think would be our next best steps Nick just a process question I see it's copied to Ann Arbor's Runners commission renters commission at a2gov.org who does that go to um that goes to me and another sales person okay because I got Jordan's update which was excellent about um Courthouse Square but I haven't seen this until the agenda I was just curious about the email is there a way for people to email the Commissioners directly that's publicly you know on the website or anything no okay Travis um in part to next question the no but if you my understanding Kristen you might yell at me if I say this and my understanding is that if any Commissioners were wanted a city email address no is that a no I see maybe a head shaking
008I can certainly ask but I'm not aware as an option for generally I know city council has email addresses there may be another body um I know a couple of them do but maybe it's on a Case by case rather than a requested basis yeah I think I think that's the case um and then on this just you know Jordan you mentioned um maybe we can refer them over to rental housing I wonder if it's a matter of us being able to send this over to the appropriate person and letting them know that we've done that um for them um I don't know John is this something that we would send over to Chris McFarland or do you know any shows who I've been talking with already on this particular I mean so she's already
009aware of this I think um but we could copy Chris on it too or if people think that's a good yeah yeah leash is gonna assign it to Chris to go to for assignment to one of his rental housing inspectors likely there's also a form on the uh City built you know website building housing you can you can make complaints on that and that goes to uh either Janet or Chris for distribution to one of the the housing people yeah and so just to clarify uh you've talked to Alicia about the situation on Courthouse Square but not about this particular issue actually I I I tried to make sure that we were able to equip the tenants with the best knowledge of what the policies were um and also asked a secondary question at the
010tenants request about um the building is claiming that they're they're grandfathered in there's some sort of exemption um but at least when I talked to rental housing they didn't seem to think that that was a possibility looking yeah I mean so I think I think the next step is yeah just to say you know that we're we're submitting this and we've encouraged the tenants to reach out to you I mean because it I guess my thought like yes we can forward it but there also might be and somebody can correct me if they know there also might be the need for the tenant to submit formally for a process type of thing um so confirming that the screens are I mean I don't know what was the date on this email I just closed it
011can you please still have it May 10th May 10th okay so yeah I mean that was basically what we had said you know give give a little bit of time after May 1st though ideally they should be in that day and then you know kind of reach out and she she had talked to them verbally from my understanding a few times before this email so um them meaning uh the housing people at courthouse so yeah I think it's fine for us to send it over but also to send this particular um renter the link to the um this is how you submit a formal complaint with the city if that's the next step that you would like to do and we've also alerted them that makes sense so I wonder if we could forward this
012to Alicia and ask Alicia what the next steps for the tenant would be and once we get that information either if Lisha wants to send that to the tenant or if we're just going to tell that give the explanation to the tenant encourage them to go through the whatever Channel it is sounds like it's this form so um Kristen should one of us do that or would you prefer to do that I'm sorry Amita I um um okay thank you very much Kristen and maybe we could talk about that just check back in on maybe at a future meeting in our next meeting make sure that Alicia has given an answer okay anything else on the on this email Bob uh just a question on this whole grandfathering issue um I'm unaware of any grandfathering
013requirements like that but it would be interesting to know if uh if any such things exist yeah I think that's the question right like is is there a design that would prohibit screen Insertion I can imagine that potentially there is um and you know I think that's up to rental housing to confirm to us um but it that seemed to be very far-fetched I guess in my phone or my I guess email conversations with her so yeah I don't I don't know you're right I mean it's possible that there is an exemption for them based on the design of the window or something um but that needs to be then evaluated by the inspectors I think and gotten back to the tenants and us um that confirmation if that's the case I agree anything else
014any thoughts or questions about this okay well thank you for your work Jordan um and Jamie although she's not here and uh reaching out to the courthouse Square residence and thank you Travis I know that councilmember um Ackerman was also there at that Outreach event I think I was really happy to see that that came together very nicely I think we should have more of those events so we'll have to discuss that at Future meetings you know how to reach out to more of these buildings how to identify that the complexes where there's a lot of problems and how do we reach out to them and where does our job start and stop but I think it that sounds like we have nothing else to discuss on this matter and that was the only thing
015on our agenda for today okay well with that I suppose we can move to adjournment but I would like to First say that I'm really going to miss you Nick on the commission I'm gonna miss everybody who's leaving uh and I'm really looking forward to meeting the new commissioners thank you and and again I do want to express my appreciation that council member rodina for nominating me to Mayor Taylor for uh supporting that and to all of you um Commissioners Zechariah your leadership has been terrific Jordan and Robert you guys have been really great contributing members the committee and the special and Gail you and I are working together we're going to continue to work together on things um and Kristen and John um just two great examples of terrific staff members at the city
016um uh supporting our work and just being so helpful to us and so engaged and I just want to thank everybody and wish you all luck and I'm sure I'll see you along the trail somewhere thank you Nick good luck have a good night everybody good night so I suppose with that we can adjourn I don't think we need to take a vote on that right Kristen right right because there's no foreign projects you want to work on I'm always happy to help um you know to attend a smaller group meeting or just call and talk on the phone you have my number you got it okay bye everyone have a great night thank you bye