001and the Sun Prairie Area School District here presenting operational expectation three, treatment of community stakeholders. Out of the 13 measures included in the board's monitoring report, we are compliant in 12 of 13 with one measure as uh in compliance, but with with exceptions noted. Um after this, I'm passing it to Patty for an explanation of all of the different evidence of compliance and artifacts. Thank you, Patty. Thank you, Dr. Sarin. Hello school board and some prairie community. I'm bringing forward operating expectation three treatment of stakeholders. I am Patty Lux Mills. I'm the director of communications and engagement. And pictured here also is Adam. He's our multimedia and website strategist. And together we make up the communications team. OE3 really has six components to it. But in summary, it's ensuring that we have places in our
002system where we are asking our careers for their thoughts and ideas. Whether that's in-person meetings, it's through surveys, it's focus groups. This is the two-way communication component for our for our district. This OE also ensures that our public committees are inclusive of the cultures of our diverse community and it also addresses responding to complaints and protecting confidential information. So we're bringing forward OE3 with the 13 measures in total. We're saying that 12 of them are compliant and one is compliant with exceptions noted. some highlights of the compliant measures. We believe that this OE3 does demonstrate that the district's culture values our careers and that we believe that fostering relationships are very important in promoting student outcomes. In the accompanying report, you'll be able to see lots of evidence linked in so that you can see
003the support that goes along with these compliant measures. Some things we want to highlight are the multiple avenues for our careers to share their ideas and perspectives. This is the two-way communication. This year, we've added many new opportunities for incre in increased engagement from both the staff and the public in shaping our work. Some examples of that, we added five superintendent parent caregiver focus groups this spring. We hosted over 50 referendum road show events last fall. The M and Latino caregiver advisory groups started this year and have been meeting regularly with our families. We've also had lots of collaboration with our indigenous community this year, whether that's bringing events to our system or some new learning. And then we also have a variety of workg groups and steering committees which you will be able to
004see linked as evidence. We also as a system conduct a wide variety of surveys and that's a way to gather input from our families and our students whether it's hiring staff like when we were hiring for our PPA we asked sent out a survey to our staff and our students to ask what they value in a leader and brought that that input to the hiring process. Also in curriculum topics there have been surveys in the adoption of instructional materials there have been surveys and also we want to make sure that um voices are reflected in in academic decisions. So also our family liaons this year continue to build relationships and trust with our underrepresentative families. I mentioned we've had the M and Latino family advisory groups meeting all year and this has been a great
005place to build relationships and also identify what their needs are and how we can help support those needs and also what sort of communication support we can lend lend to them. And then also as of April 15th, this policy or this procedure shows that staff, caregiver, and community complaints are have been handled through the appropriate channels. So there's always areas for continuous improvement. And so there are a few things that we're going to focus on this next year. Through the scorecard, we're going to continue to cascade expectations to our schools and departments. We want to move beyond that inform and telling people about what's going on to identifying opportunities where the prim primary audience can have input into the process. We also want to move the needle when we ask our families in surveys if
006they have opportunities to share their perspectives, feedback, questions, or concerns with the with the district. Um, this spring, 61% of survey respondents said they agree or strongly agree. That's not a very great number. I've heard I've heard you here at board meetings ask um where the student input was, where was the family input. And so that's something we need to get better at as a system. Also, we want to continue to strengthen that schooltoome communication and the classroom to communication. Um we're doing we're doing a lot better with that. This year, we had 82% of our our survey respondents say that they're satisfied or very satisfied with that. But we know that we can do better and that our training and tools that we give to our staff to our teachers um needs to be
007better so that they can they can communicate better with families. And then also something that came out of our communications committee was the alignment and of our messages and our tools and where we can support that across our system. So, we have lots of different communication tools um depending on the school and we've worked on streamlining some of those the last few years and we'll continue to do so this year getting our arms wrapped around what are all the tools and um what really works well and what might not work as well and we'll also use family input as a part of this process. And then lastly, in the May 27th schoolboard meeting, uh we were made aware that a presentation to the board had data that was presented in a way that could qualify
008as a release of unauthorized student records because it had a small sample size of students. So that it will be something we'll be working on uh with our directors to ensure that this does not happen in future reporting. So OE3 is being retired at the end. This I believe this is the last one and components of this have been rolled into OE9 which is communicating with the public. So you'll be hearing about that in the near future and I want to thank you school board for your continued support. [Music]