001Hello, my name is Pete Warrick and I am the director of facilities and grounds for the Sun Prairie Area School District. I would like to give you a short presentation on the proposed 2025 through 2034 capital improvement and maintenance plan. This 10-year plan identifies our budget goals and aligns with district priorities. By approving this plan, we are allowed to use fund 46, which is a long-term capital improvement trust fund. A school board with an approved long-term capital improvement plan, which is a minimum of 10 years, may establish a trust that is funded with a transfer from the general fund. A school board is prohibited from removing money deposited into fund 46 for a period of 5 years after the fund is created. Sun Prairie Area School District created the fund more than 5 years ago.
002After the initial five-year wait period is over, funds may only be used for the purposes identified in the approved long-term capital improvement plan. This plan will be seen on the next four slides and the file link can be found in the situation report. The top row of the spreadsheet shows the capital project category, building, project description, funding source, and the fiscal year. the proposed expenditure would be completed. Now I'd like to walk you through the slide starting in the top lefthand corner and using the capital project category for reference. First is the asphalt and concrete category. This deals with parking lots, sidewalks, and any other hard surface we own. We use a third-party consultant to provide their assessment and work together to prioritize the work schedule. The next project category is the athletic infrastructure which
003includes bleachers, gym floors, tracks, tennis courts, and any other athletic playing services we provide to the students and community. We are in our second year of a five-year project with playgrounds at the elementary level. We are replacing and adding equipment and poured inplace surfaces specifically geared towards students with disabilities. Our hope is that playgrounds will become more inclusive for all students and provide an excellent experience. The goal is to improve two playgrounds per year. Token Springs and East Side received new equipment last year, while this year, Westside and CH Bird will receive the upgrades. The building envelope category contains all things that keep staff and students safe inside our buildings. This includes roofs, windows, doors, and walls. As you can see, there are many roof replacement projects on the list. We consult with a third
004party and they provide us with a list of prioritized projects and help get the necessary bids. Painting is done in zones districtwide. We work a lot with technology after they improve classroom equipment and speak with administrators on what they recommend. First up for this slide is flooring. There has been a lot of floor replacement recently in the district. Like painting, we ask administrators through the rounding process what their highest needs are and try to do our best to get those accomplished first. HVAC, which stands for heating, ventilation, and air conditioning, is one of the most expensive items in a capital maintenance budget next to roofing projects. We are blessed to have many experts in the FNG department that monitor and assess the systems on a daily basis. Our department evaluates the systems. We look at
005total maintenance requests and the current condition and lifespan and then we come up with a recommendation for replacement. We may have emergencies that arise that can shift the plan, but our goal is to replace a piece of HVAC equipment before it fails. Safety and security entails public address systems, keying of schools, security cameras, door access systems, and lighting. The other capital improvements budget is earmarked for administrators requests and for the enhancement of curriculum delivery at schools. This is something that is discussed during rounding visits. This is also where we added replacements for district water heaters. Custodial equipment is self-explanatory and is important for the upkeep and cleanliness of our facilities. We currently purchase district vehicles and we have a rotation of what needs to be bought for our operations. This past January, we started leasing
006vehicles. We currently have six district leased vehicles. It is my belief that leasing is a more cost-effective and sustainable strategy moving forward. Grounds equipment is necessary for the upkeep of our school grounds. We have sold excess equipment and are in the process of assessing needs for equipment to use for the multiple turf fields the district now owns. Pool maintenance is an area we need to keep as a priority. We have wonderful pool facilities that need to remain in good condition for students and the community. We will be resurfacing the pool shell at East High School. The estimated cost will be funded through the fund 10 restricted fund balance money that has been collected from pool rentals and swim passes. This page shows the facilities and grounds totals in yellow by year. The technology capital improvement
007and maintenance plan was created by Kurt Mold. The technology total is in yellow. If you add to the facilities and grounds total, you will see the grand total of the combined plan in blue. As with any plan, things in the future may change and priorities may dictate a shift in the plan. Emergencies and supply chain issues also affect the integrity of the plan. Adjustments may need to be made, but the overall budget allocation will remain the same. I hope this presentation was informative and to the point. You will find a situation and recommendation report in your board packet. If you have any questions, please feel free to contact me at my email address or phone number. Thank you for your time and all you do for the Sun Prairie Area School District. Have a great
008day. [Music]