001any are there any changes or adjustments to the agenda if not I need a motion to approve the agenda as submitted here I'll make a motion to approve the agenda is there a second a second all in favor motion carried um hi are there any okay if you would like to speak for public comment each person has three minutes and it's their time alone and cannot be passed on to anyone else if you have concerns or comments about individuals those are not appropriate during public comment time so please don't say anything that would identify circumstances or a person or a group of people directly by what you say be respectful uh people on the on Zoom are welcome to join if they put their name in the chat and um so if you are present
002and you'd like to make a comments you can step forward and give your full name [Music] and dual picker I just have two things one the um March agenda was not on the meeting you know online for this meeting um and then two at the last meeting there was a uh presentation from the library and there was a lot of emphasis placed on the kids collaborating on different projects and while I understand that's an important skill to have I just want to make sure that we're not negating anyone who is also thinking for themselves on how to uh solve problems and so forth in other words if you only get everyone to collaborate and get them to think they have to be with some else to make a decision I don't think that's the right
003thing to do because at the end of the day there are going to be times when they're alone and they're going to have to have the skill set to be able to um come up with Solutions and think through things on their own as well thank you is there anyone else here no just that okay and there's somebody online nobody's online nobody's online okay all right thank you um we will oh yeah I signed in okay I might I might have signed in at 601 am I okay you're great why don't you you want to speak to us yes come on up okay um I'm here as um a high school middle school teacher and um I am one of the few teachers on the high school bid School School staff who teach seven out
004of eight class parents currently next year's schedule is looks like it's going to be the same way I am concerned about that because um I'm getting more out plain and simple um don't really know how to tell you how to fix the problem CU I don't um there's a lot of ideas I'm open to ideas I'd like to explore some more ideas and I guess that's just where I'm at thanks Sher all right then we're ready to move on um we have a spotlight tonight Angie and Jen yeah yes please I didn't know was your birthday the other day happy birthday thank you I keep it quiet well not that quiet anymore all right so Jen and I and um cie subp up at the elementary school have been working on building our ACP um
005and CTE program throughout this year we're going Cy couldn't join us tonight so we're going to work through what she's got and if we miss anything I's going to jump in and be like this is what we do so the first thing that I want to do is turn on my remote so one of our strategic goals is to talk about our graduation rates and to make sure that we are trying to get 100% of our kids graduated Pass rates for us have not shown 100% um so that is why it became one of our goals however we did also realize that some of our coding was wrong so while we may not have had 100% I don't think was as bad as it was looking just CU we had some coding errors that we
006had to fix um but still not always at 100% so this is something that we are very much focusing on with our act and CTE stuff is how do we make sure that we get kids graduating so this year senior class right now our projection is 100% graduation um we do a lot of work with the kids that's supposed to like Spin and stuff but it is what it is like animated and stuff um because we were super excited about the 100% And so we'll show you here in a little bit how do we keep track at the high school level um what what we're doing in order to make sure that kids are on track and how we work with them we'll also talk about some things that are happening at the elementary to
007just support as we move through the whole thing so so how do we support towards graduation so first of all our fa fabulous classes at all levels all the way from our um ELC all the way through to 12th grade there's a lot of really cool different things that we'll touch on especially tonight that are happening in order to support our graduation so we are building this program from the littles all the way up and it's just going to keep getting better and better and better um one of the things things that we do at the high school level Cody will you click on where it says credit concerns or not so I was going to try to show you an example of what we do but um Jen and I meet weekly pretty much
008um and we look at everything I think I might have even brought this up in a past board meeting about how many kids were on the list um and how we went from 20 plus or more down to like 13 um so we go through this credit list I was going to show you what it looks like so we have any kid that we might have a concern about we put them in like yellow and we say here are all the things that we need to make sure that we're looking at Jen touches base with teachers I touch Bas with teachers we touch base with families when necessary and we touch base with the kids to make sure that they know here's where you at here's what you need to do and then we meet
009periodically with those teachers to see how they're doing and either we put them in red because it's not happening like we want it to or we put them in green because now they've got it and we're not worried about them so that is a document we create well Jen creates it every year a new one each year this year I think right now we're at 15 on it if that we actually look really right we added out of the Freshman Class only two kids onto that list as we are going through so that's pretty pretty amazing and and then Jen if you want to talk about the yearly transcripts yeah so transcripts you all know is like a running record of their High School career essentially and so what we do is actually in eth
010grade we start talking to them about water transcripts what does that mean how you start your high school year why are they important with that whole goal setting process and then every year we do transcripts review of them historically I I'll go in Lori comes in with me when we do course requests at semester we say let's take a look at where you're at are you on track where do you need to jump which is great point average really just having them take accountability for their transcripts we're really trying to push that on to the health advisers now um so we have started that this year and that's just going to take a while I think to train people in but the kids are I'd say every year they're looking at the transcripts they're reviewing
011it and it's really helpful because it catches mistakes or it you know kind of gives them a little bit of a kick to be like uh I need to do this so yeah it really I feel like it really helps a lot for them to understand that early on so that's what we do here when we're looking towards graduation but again it comes from more than just looking at that stuff it's looking at what does the CTE and ACP look like all the way through um so at the elementary school just in general they're doing academic career planning at every grade level um all the way through and then all grades talk about interest careers and post-secondary education which I'll touch on a little bit more post-secondary education is framed as any learning that happens
012after high school so I'll touch on that a little bit more as we're moving forward so even starting at the elementary in general there's a bunch of stuff happening so on here when we're talking about the crew exploration at the the little kids they do a lot of like went away try to fix it so it's not iy anymore T there we go perfect um so at all grades in the elementary school they have at least three lessons on College and Career planning throughout the year um and then for the little ones what Calli has said is that that's when they start kind of just learning about careers in general and so like what are all these different things and let's explore some different careers and what they do and you know what would it
013look like if I did that career so they're just learning some Basics they're getting in kind of just digging and and like what would I look Alit at that so where are we starting to piak some interest so that's what the lower the lower elementary the little ones and then as they get to be a little bit older elementary school that's when they start really kind of digging into their interest so they go into Zell they do interest inventories to see where did their interest lie they start looking at okay so if this is something I'm interested in what kind of postsecondary do I need for that so they start digging into what does that educational process need if I want to be a firefighter or if I want to be a doctor or whatever
014that looks like with no pressures of you have to go to college it's what are you interested in and then what does it take for for you to get there did I miss anything Hy okay um so and actually talked about Apprentice ships which will be coming up here shortly so Middle School level Jen yeah so every middle school kid takes Community Minds with Miss pingle and that's where zel is embedded into the middle school level so they all have that in seventh and eighth grade for our quarter uh in the eighth grade Community Minds class that's where I go in um second semester right now and really do a weekly Stu on who are they careers and really backtrack it to end up with their post-secondary Vision plan so we started that with eighth
015graders a couple years ago and now our goal is every year they look at that postsecondary plan it's actually kind of fun to be able to see you know as a junior oh this is what we can now say in eth grade this is what you wrote this is where you're at right now and a lot of them have stayed the same and some of them have changed but I've gotten a little bit better at it every year just trying to build this in uh so if it's pretty cool um to see them understand the process how what I do starting next year I got that that impact me in four years and I try to not make it stressful because I can tell you this topic is very stressful and that I've learned from
016them too that sometimes just this discussion is really like so we really CI had wrote that earlier emphasized like college is any training post High School any kind of education that could be an apprenticeship that could be a military because if you look up College that's what it is it's not a t War so I really think our kids are phenomenal because they don't judge and they value what others do we also really do emphasize like going right into the world of work so we have you'll see the stats but we have a pretty good chunk that go to work but I can say that like pretty much actually we have the stats on here most people have a plan and it's getting more and more solidified every year so that's pretty cool we do
017other things with eighth graders we have the seniors talk to them the open house for people to see the courses and classrooms uh Miss Danielle in I mean academic career planning if you all know this is embedded into everything it should be it's not driven by one person or one thing it's embedded into every classroom so I know like Danielle really does a lot with her books and bringing in careers with that type of stuff um and Miss Paige or um Miss beach in the Middle School facts she does employee build skills that's a part of their grade so really kind of that holistic de developmentally approprate skills and then speakers and field trips as available at the middle schol [Music] yes so I deleted a ton of pictures but yeah like the surveyor guy
018that was pretty cool he's here for the referendum and he had this really great technology so I'm like when you go up and he's like sure and the kids got to really see like how is he doing these threedimensional modeling right here in our school and learn about that and the fact that it is high demand high dollar two-year program kind of cool and so um just as much as we can we throw that into the middle school and that still needs to grow like it's actually kind of hard to get speakers in with schedules and get them all connected so that works well um and that's just an example of one of the things they do learn how to learn how to research colleges because as you know there's like 4200 different colleges and
019so even just giving them the the this is kind of how you start the process what are you looking for what's the size what's the cost is another thing but anyway so any questions about that Middle School kind talking but I actually love it I love doing this at the middle school level the kids love it um they take it seriously and it's it's pretty cool to do that and I think it's the right time personally I know my friend last week I was like are you gonna be really upset with me because your kid wants to go to Montana and he's like no but he can't go four hours away from me and he doesn't understand the cost of it I was like we out there like well I'll just move out there and
020it'll be fine and I was like no seriously are you is it weird to you that we're talking about this at grade and he was like no like I don't know how they decide yet I'm like well that's it's playful right now it's understanding the process and not making a decision so I really try to emphasize that but like I said if you hear otherwise because some kids really get stressed about the topic and not the int any the student wants to go tow Madison so I was reading it while you were talking like basketball oh I know who that is right I it is but I thought it was pretty at the high school level um we do a lot again with field trips the college visits all that kind of stuff Cody will
021you click on the high school ACP plan that's up there and Jen you want to touch Bas that yes so this is like a work in progress that we've been working on if you want to see it I believe it is on the website now I think Matt put it on there and it really just dives into what's happening you know I don't know if this one goes all the way down to kindergarten Cali was working on some too or no it starts at fifth grade because that's kind of when Z starts I right yeah so fifth grade it Dives in a little deeper to the different things that happen because it is really broad you know like for ACT would be considered uh ACP and just the different opportunities that come up early college
022credit start college now you the prips um you know speakers and tours and things like that so it does dive in deeper I don't need to go into all of it for you all but you can take a look you know and there's so much I'm not going to kill you with all that right now but like DUS long every year his freshman he gets his kids one of their projects is bring in a speaker to talk so they had a variety of different scientists and people come in torberg down in science um I know he just got the endocrinologist from ashin in his chemistry or notom in physiology so I'm telling you what I know but there's a lot that we still this a lot and we'll talk a little bit more about those
023in a minute you want to say what those no we just really try to get kids out to see what different things look like or bring people in this weekend and I know that's like it can impact them missing school but I will say that it has been I think for many kids really eye opening as to what's it like gogic my gosh we have kids that I don't love the gogic area like the college seems old to me they have really good programs and some kids go there and they're like this feels good to me this feels like home it's and and we now have like every year we have at least we have two going next year we have one from this year two from last year so it's it's good yeah we
024yeah so one of the things that we do um in our program and I'll dive into kind of like where we're going with youth apprentiship in the future here in a minute but um this was our midyear report just in general so right now for youth apprenticeship we have 17 kids that are enrolled in our You Youth apprenticeship um our goal at the start the year I think was 10 well no we put 18 but we wanted 10 because she told us to overestimate so there was fund so all 17 of them are expected to complete so that's awesome um it does bring in money to the school once they complete so we do get a little bit of money that comes in from that so that helps us with um curriculum or merch as
025they like to call it so that we can get kids excited it helps us with you know thank you gifts for our employers are our mentors that are helping um so you can see the Career Cluster areas that we have nine students in marketing four in hospitality and tourism two in the Health Sciences one in architecture and construction Transportation distribution Logistics one and Manufacturing one um and you can see down here all the different places that we have kids working so it's getting them out there in the community they are learning working skills hardworking skills as well as those soft skills how do you deal with people or or other issues that show up in those IND indries yeah so well and there's plenty but I got permission from these kids and they let me
026put it up there but what's cool is when you look at it from like kindergarten through up through 12th grade so these are just two kind of easy examples like Jess chard went to the elementary school I know I don't remember when she did the diva I think she did the rescue Divas I think it's a middle school thing think she had an interest in health Healthcare went to rescue Divas at summer camp like the school advertised it um to learn about women in healthc care and like EMT she really fell in love with that so she's done well in school she kind of had her fouryear plan figured out she then she got a job at the nursing home she has finished her certified nursing assistant course she's in anatomy and physiology next year
027she's applied to take college classes at Northwood Tech and uh so she already knows she is firm that she is going to be going into nursing po high school and she's on track to do that that she'll have all the courses she needs plus like to get into any nursing program you have to have a certified nursing and that sometimes that puts you on a weight list plus she's a youth Apprentice so she's bumping up already and her confidence is super high she got feedback last week from her um CNA course afterwards that they have 150% confidence in her they're so excited for her so it's really great to see um another example Jory lipka he's a teched kid loves his tech ed has been going through it for a long time he at Lone
028Wolf marine and his goal has been for quite some time to be a marine repair mechanic and so he did join as a youth apprentice and now he you probably saw had put him to become full-time Marine repair next year so he's actually enrolling and applying for the Marine repair program some kids are taking gen EDS in that program he is going to be enrolled as a student in that program so ideally graduating next year with um at least 18 credits CU he's he's a strong student too so just a couple of examples I could go on and on and it's really really cool when you see it all come together like that and I think the kids feel really proud um and yeah and then just to kind of sum it up like looking
029at last year was kind of fun to go through the stats we had 25% last year go to a two-year college with a big variety some of them were um like North Country heavy equipment School the welding institute Minnesota North Midstate Tech or giic Fox Valley chip boy Valley 35% of last year's class it was a bigger graduating class last year 12 went to W School six went out of state or private schools and then 39% went right into the workforce or took a gap here um I didn't I don't remember the year before but this year what it's looking like 27% are going to a four-year 27% are attending a 2-year 5% are doing the university transfer program one of them will be at um northw Tech Superior one here in Ashland 27% are
030doing the workforce 8% going to the military and two are still undited and so you know but everyone kind of has a plan like I know the undecided are deciding between do I go a military or do I go to two a year so they're still kind of debating so that's that so we've showed you the high school ACP plan but we have them at every grade level all the way from M kindergarten all the way up each each grade level has a separate document and so what we've been working on throughout the course of this year with Jen and C as they have been going in for each grade level and filling in what is it that they are doing in the classroom that they know is happening so they're filling in each one
031of those documents which then we share with the staff within the buildings they will go through those documents and go oh well I do this too and I do this and oh we do this in this grade so our goal with these documents is once they are filled in by the teachers we will look at them and we'll see where are we overlapping where do we have gaps and once we figure out where all that is happening then we can fill in those gaps and we can figure out do we need those overlappings because it's something we need to continue to learn or is it something where like we can just focus on that in fourth grade um so that's what these documents are so if you have access to this I'm not sure you
032would be able to click on those and see three different examples um where are we headed so these things are big things here at the middle school high school as we're pulling forward and the kids learning as they're in the the little grades I like to call them it's are coming through they get to start seeing all this stuff as they're getting older and older so Independent Learning opportunities that's things here in the building like we have a lot of independent art students who might be thinking about taking some sort of art or graphic design or something like that so they can take Independent Learning so they can focus on what their interests are we have it in teched we have it in FA for child child development um we have a lot of kids
033who do some independent stuff in the science department with the Shong and the aquaponics and the AG newer things a lot of kids in there so those We are continuing to develop as we build our courses um we're also working on trying to build more Pathways and so as we get our teachers more set and they're here and we can figure out what does that look like long term we can say what kind of Pathways can we build in the business so do we build a accounting pathway do we build a entrepreneur pathway whatever would fall underneath the Clusters doing the same thing with faxes we're moving forward making the ones in Tech it even stronger making sure that the kids know if I want to go into tourist industry or the tourism industry what
034are the things we have to do to get there and how do we create those classes for them to do that so we're working on building this as we move forward this one right now is probably our biggest one our youth parnership um we are working on really focusing on building that one as we move forward as well moving into next year our fa teacher will take that over as one of their courses so we'll actually build in time to their day where they can pull the whole group in and do some learning and practicing around soft skills that they need like here are the things that are coming up in there e apprenticeship evaluation let's talk about that what does that look like that person will also go out and talk to the employers
035to see how the kids are doing um Jen will still be a part of it in terms of like helping people sign up and making sure things are getting done but that person will take over this to make sure that the kids are getting what they need paperwork is getting done they're learning the skills that they need they're talking with employers for evaluation all of that kind of stuff will shift over to that person and they will have a solid period in their day just to make sure that we're building this program anything else you want to say about any of that John no I mean other than I don't know if you all know like the money that'll come from E prip can then fund CTE programs for like certifications and so ideally that
036just kind of comes back in and then kids congratulate with I can't think of a certification like uh what's the or you know they can pay there's some early college early childhood stuff so I think once that builds we have teachers that are here um for a while they can go yep yeah yeah so that is pretty much a real quick rundown of what wasn't this quick as I was hoping but um so that's R down of the ACT CTE Pro any have any questions about anything that we talked about try to talk really fast but I am I'm Amazed by all that's going on I was kind of like towards the end of my career they were just starting the ACP and so it's interesting to see how far it has has gone since
037then from that beginning um you know when I was working with kids that it was trying to get them kids from middle school to high school understand that those it's different with the transcript when you have to have that credit you can't just go right it's just going to go away you have to have it and and so it sounds like that's starting as a much earlier point so that they understand it going into it not all of a sudden going yeah if you don't pass that class in high school you have to take it again it's it's really helping I think with we have that that Middle School time frame where the kids are like this doesn't really matter anyway like that just seems to be kind of what has developed through the years
038so it's coming up you know through the elementary school saying look this stuff is all really important they get to that middle school where they're like they're no longer having I think that this doesn't matter because now we're talking about it so much earlier saying if you want to go you need to be paying attention and so I think it's causing a shift at least here in this building with our middle schoolers I haven't heard that like it doesn't matter I'm only in middle school anyway I haven't heard that probably in two years so I think the work that we're doing here is really beginning to shift that ideal as well so is um the the youth Apprentice program is there somebody that's somebody in cisa that is finding the employment or finding the the
039businesses that are willing to take these kids as apprentices or or do the kids have to find it or kids get a job and in order to be in that program they have to earn 450 hours like including summer hours but in that year so a sophomore graduating right now on day one of Summer can get a job job got to continue into the school year somewhat at least a little bit and they have to take at least one credit of a that class there's that aligns with it so there's definitely things that have to happen so for example if a kid we know we know our kids right so if we know they have a job somewhere and it's hard to get 450 hours so not everyone can do this um but if we
040know they have a job and like I'm talking to a kid right now who is going to be working with Edmond's um blog home and uh he doesn't play any sports so he thinks because he's getting most of his credits done next year he'll be able to work with him in the school year this year he didn't so he couldn't do it but then he'll take like a wood chop Mass construction or whatever and so if he's taking like a credit of construction does that work his employer then I'll call the employer and be like hey would you take this kid on as an youth apprentice and I'm not great at it I'll admit I'm just like there's not a whole lot of commitment from you I mean they're working they're getting the skills on
041the job you'll need to evaluate them a couple times a year and the kid has to do this this and this and then he gets a state certificate win for you it's a win for him and generally everyone's like yeah it's great so it's kind of that simple getting paperwork and in terms of the cisa there is a there is a woman who is in charge of it through cesa 12 which is we're through that Consortium and she does a lot of the like she checks in to make sure that we're getting our paperwork in which is important because we get super busy and go forgot that had to be in so we do a lot of that she does do a lot of like Outreach with just businesses in general not necessarily where the
042kids are at but just businesses in general saying hey would you be willing to be a part of this program so if we have a kid that would like it she has that kind of database of places that we could potentially look so she is very helpful um she definitely makes sure that we are on track with what we're doing and she does have a lot of good advice and so it's helpful to be a part of that Consortium have you had that experience where a kid is like I want to do an apprentice but I don't know where I don't have any connections I had a parent ask me a parent wants a kid recently to go into like become an auto mechanic do you have a job for them I'm like well no
043I don't yeah um it is your their responsibility to get a job as in same with an apprentice post High School like yeah which is a really complicated thing for people to grasp like you can sign up for an apprenticeship through a tech college but you're still responsible to get the job so yeah I mean I can be like oh this person's done it but really I I think like we have good workers like people actually seek outlash burn students is what I've heard and I think most of the employers it really isn't a huge thing for them but we don't we know of a job there used to be like a place where you could be like oh check your that's where Olivia is really helpful she could be like oh I talk to
044so and so or oh I talk to so and so and then we can send the kid that direction to see what they can do um I might have missed this how are you engaging the families um we put it out in like an email yeah or like some of our weekly or not weekly like monthly newsletters that's all I've done and actually to tell you the truth what actually probably got more attention the face spoke posts oh when you spotlight them so I find that emailing step out people aren't reading it to tell you the truth and so what I am finding with the apprenticeship that is growing it are those Facebook posts and that with all Olivia's idea from cesa um is where we've got attention from it and then now the kids
045are seeing because you get two chunks of money from his apprenticeship get once they complete that goes back into your programming the first chunk of money is for marketing and it's to support like kids so like kids have gotten work boots R Johnson works at AST Bay he's got insulated gloves insulated pants no Haun works it Hoops Fisheries he just got new um waiters for fishing because they were all worn out so now the kids are like dude you got to do this like it's cool and it actually truly is benefiting him so yeah communicating is tough I will say yeah like you can send it out five times I a parent I don't read my stuff it's a thousand emails it's really hard so much M and it's available for what age group 11
04612 however a student finishing their sophomore year could start right yeah so a student that's finishing their sophomore right now could get a job this summer correct and go into but we could sign them up in the fall so they might get a job in July and then come in and be like yeah I got a job I'm continuing to work um like Parker Frank Works down at um Tais he will do this next year and you can those hours before they signed up yes towards that 450 y That's great thanks guys yeah thanks was very interesting thank you wonderful you should UMES yes so uh first thing I'd like to mention is um and I know I sent the boardon email and all the staff and we're going to work on getting a social
047media post out about the E kindness wall and uh oh it's out right it's out on social media um a way to hopefully spread kindness and gratitude for all the great things that are happening in our school in our community within the board I mean all those that are serving so I'm excited about that and and it's fun to get the little message that pops up that you know there's a new a new request and then you read it and I there's not one that has to turn down fabulous so uh keep keep them coming if you're out there listening uh great work uh I mentioned the strategic planning process for the fall and uh I guess the next step is going to be uh having us determine who our stakeholders are in terms of
048kind of the you know the different categories of stakeholders we want to engage and the number the venue which will work on in terms of the right location where we can have I'm going to say I think Mr Schroeder Joe said between 25 and 40 people so you know you can have a fairly good sized group but they all need to be able to sit at a table and work in a in a collaborative way and then uh we'll also have to talk about how we're going to do that recruiting so more to come on that um I'll share that via email with all of you and then we'll have an update at the next board meeting which note is April 24 because of the election um it's going to be later next month it
049is not the second Thursday but rather the four so just make a note of that we're working on our budget work uh building and District level in terms of planning for next year and the guidance to staff has been you know to not budget more or plan to spend more than they have this year um because of our tight uh fiscal needs but thank you to the principles for communicating kind of the new budget process to staff I think it's gone really well I'm sure there's been a few questions and we're kind of taking baby steps this year in terms of how we you know push that information out to staff in order for them to sort of you know do that more independently in the future which is really exciting uh referendum so this
050week uh you know not so great news in the stock market um but great news for us because when our bonds went to Market um we did and up getting a lower interest rate than was expected which means that we will in fact earn more interest on those that we will be able to either spend on the project or put toward paying down that so some decisions to make in the future but um 9.95 million was um in about 50 yeah about $50,000 I believe is liquid cash and kept out because we'll have some bills to pay so some things from the referendum like all of those publish ing materials that we sent um the the surveys all of those things will be paid for using money um and we needed that as liquid and
051it's just exciting to know that you know they scooped up our our request and and that money is now invested uh and then you know right now the federal government with the US Department of Education I just want to mention that there's some unknowns happening in uh the country around how Federal funding will continue to uh filter to schools we do receive $464,500 so basically that's the special ed title school lunch correct is there anything else that's mostly covered by there might be a couple of other kind of special grants that we get but no it's one two three4 idea and then school lunch programming is most of that and you know it's nothing right now is saying like this is you know going to be impactor this isn't I think we're all just waiting
052but you you know in the meantime those unknowns are are a little scary so wanted to speak on behalf of of our school district and and how important that is I mean and actually there is an interactive map that is out right now I shared it with the board but it's easy to find that shows every school district in our state uh and you know while we would be impacted there are others who would be even more significantly impacted than us um so something to just keep on the Forefront as we talk with with our legis ERS and continue those conversations that's all I have okay thank you uh long range planning mon ago it was we went through like a change of schedule uh for so now instead of having it the Monday before
053the board meeting that we're having it like the Monday after the Monday after and only once every other month wow so I mean it's that's a lot I remember so we we did a lot of um looking at the uh referendum results and things like that which was really presented to the board already um and kind of looked at it was our in that in that function it was our role changed okay um because you know the longrange plan committee had a lot to do with the um the referendum getting it set up what we were doing built like years I don't know if it was um and now we kind of get to take a back seat and chill on that a little bit which is not gonna lie it feels good to just
054not be on that all the time yeah so that's that's good but per like kind of Denise's uh mentorship to the or like leadership of the committee um the committee is kind of agreeing that like okay well we need to have like we need to have some like deliverables we don't just meet for meeting sake no we don't just meet um for just reflective and information sharing anymore we really want to be very very intentional so um so we are starting like some early um SWAT analysis yes SWAT analysis like pre strategic planning planning you know and so strengths weaknesses opportunities and threats and we went through strengths which was fun which was great and so like just um the group went through and did just like a strength of the district um and came
055out with some themes um which I I never got a chance to like review or like I'm just thinking about that I need to share that out I have a doc where we listed all the strengths did but all that shared yeah that' be great um and so like kind of wrapped up with that particular activity um I feel like the committe is engaged and and I think that the idea was also like hey if you're enjoying this work if this is important work to you we've got this strategic plan coming and I think that committee will will also be offered um to serve on the strategic planning committee and um and then where it goes from there uh TBD yeah essentially yeah yeah and that that was pretty much the hour we filled out
056the hour there was a lot of good discussion I thought too on um you know the stuff that what that committee what look like Ming forward I think the timing will work well with the referendum work and doing our strategic planning and kind of pushing pause and then just you know being able to sort of swing back around to see like where are we at what are our needs at now what are the goals and then what will be the purpose of committee a community board committee you know District committee moving forward so yeah May is swirling but nothing for sure until we have more more of a plan thanks thank you guys I don't have anything to add to the talking points that we received is anybody have any question it's pretty simple simple
057meaning okay all right Financial reports and bills yeah um okay so uh going through uh January and February um was just fine everything is like great up to date well organized as always um and going through the kind of last year's budget compared to this Years first of all like do you guys have any questions about that format or how it's looking um Dan's great and that she will like make some citations it's not like like regular account like oh it's off by x% and we're going to site everything like that it's mostly just kind of like hey this is a big difference and every everything is explained incited and so um so yeah what questions um I don't know if everybody you know how because that I think that would be a good conversation
058for us to have looking at that comparison um from last year what the budget is um where we are right now where we are percentage wise um and I'm assuming that's for the year um I thought that was very helpful and then um last month I think she had some of the notations I didn't see any this I think she ran out of time her husband had surgery and she was home for a couple of days and a little more than she thought okay so she had apologized to me being now she said I've included them I just didn't get a chance to get she was at home working sure and I said that's okay we can follow up we can follow up with that later but yeah I think the notations are great to
059just be able to see and compare the two and I think there'd be a lot of similarity from last month to last month yeah it seems like it so um so just really appreciate like looking at it from like that perspective and having this kind of like being able to identify Trends and being able to see like how the district works with that money it makes the financials actually just make a lot more sense as well um and so uh I move to approve the financial reports for January FY is there a second I'll second is there any more discussion uh can we um have maybe a printed a printed copy of that next month so that the citations and whatnot or the just a couple of those the comparison ones so that we can
060have maybe a a longer discussion about it oh sure like a little presentation about it yes sure um because I thought it was very interesting I mean and there's some things that of course you know we've already spent like 90% of what we're supposed to you know but that's typical because it was like insurance and stuff that you pay for subscriptions yeah yeah so do you want a little more of just an update just sort of uh I could talk to Janet about that well uh there's I mean there's a lot of different ways you could go about doing it but I think that um just like the way that she kind of like went through it with me I think I could absolutely kind of like give that overview for the board awesome um
061I mean I've been on this other board like the only other board i' ever been on but like they literally like went line by line by line about every single that is not necessary right super long yes and it wasn't everything I guess it was everything that was like greater than 20% you know variance but even that like explain it all it's like Hey listen Jan do a great job of annotating this it's very straightforward um and so so that you guys can see what that annotation means and why there are like four columns on there and like why like or five columns and maybe like you only need to pay attention to four of them you know so just kind of go through that with you guys no problem right I I think that
062would be um a good discussion I sure yeah I think it you can make the note to half printed for everybody and then you know what that would be let's see March April that would be a really great time also to start to um show you how I've gone through the financials again you know like when I started doing that treasury stuff like uh like the previous treasure and whoever was just like well do it this way it's like okay I'll just do it that way and like it didn't really make a lot of sense to me at first but like as I've been doing I've been learning and so bringing that process back again to just have it like live not just with like a person or like a business manager um I think
063that like kind of bringing that to the board meeting too just so you can see like how I'm doing how I'm doing that if it looks like yeah that makes sense for our districts like let's go ahead and keep doing the Financial reviews that way or let's try and do it a different way um I think that might be helpful exercise for me too as treasur okay I can't remember is there like a quarter with you those quarter like where you lump the whole quarter together and where we're looking at this at this no everything ever been been like month by month by month this um this thing could be like maybe helpful quarterly you know because it will just have more of those like costs like like more in line hopefully like every if
064you look at it like every month it's like okay well I mean kind of tedious like any kind of like accountability nice to look at quarterly but no we don't have any quarterly information at this point everything's just kind of like approved once to Once which is it's it'll work that works I can see I think we're doing a little bit of that with our food service in our ELC financials we're you know we're tracking it month by month but then we're doing quarterly like a quarterly review yeah quarterly like summary I guess I would say everything kind of together which is I mean April I don't know if that's a like Poss POs to do that yet but if you're already yeah if you're already doing it it be the yeah it be the
065first quarter I'm sorry third quarter yeah sorry I don't know yeah something to peel out and try it it's different because this goes to July one yeah it's it's so yeah it's so crazy when the dates are different you like spelling that out in like a public War meeting like the the community knows like this is our annual budget here like this is how we pick it up there the quarterly reports that we're going to be like that the administration reviews and okay anyway okay we longer financial report next month April 24th okay um I need a motion to approve the financial I but I need a vote all in favor hi I opposed motion carried um consent agenda move to approve the consent agenda I'll second any discussion all in favor opposed motion carried
066discussion items speaking of Financial reviews all right 2025 26 uh financial review and budget forecasting so I did share a link on the agenda on the website I did I did check and it is out there so my apologize if you when you go to the school board meeting when it's not on there there's um on the left it says like School Board maybe I have to click I'll show you after the meeting we'll talk but um but I did double check so it is out there but there is a link to the financial uh scenarios for the budget forecasting so we are using the Beed forecasting model and again it is a model so you're predicting the future uh we will have a new Bal budget hopefully before the start of next school year
067but at the rate that things are looking now October may even be a stretch it may take a while so this forecast was done using numbers that we know currently so what we're receiving per pupil what we're receiving for Aid um our special education reimbursement and then what we did is we factored in kind of a percent increase for things like utilities transport ation and the one factor that's usually um the largest one when we talk about kind of budgeting is our staffing right so salaries and benefits make up about 80% of the the pool of Revenue or you know what we spend and expenditures from our Revenue uh so the three scenarios that I presented um just to give us an idea of where we might land because I want to just pause and
068take a step back so for this fiscal year 2024 25 uh we had about a $465,000 deficit uh and to remedy that we did make a health insurance change and so benefits as part of that 80% is a very large factor it's very costly uh we were able to save about 26% by changing carriers and that uh allowed us to balance our budget for this year we knew going into 2526 we were going to see a similar scenario and we do uh so that number is kind of similar it ranges anywhere from $420,000 to $268,000 and that's I ran three scenarios really based on potential raises for staff so CPI came back at 2.95 um as like the recommended increase so the first scenario is a 2.95 salary increase and that brings us to minus
069420 974 uh we ran a 1.5 which is sort of splitting the difference that left us with $346,000 as a deficit and then a freeze a salary freeze would still uh leave us in the negative of $268,400 to show based on these uh forecasting models and scenarios is that uh we do have to make some really hard decisions around our staffing um because even with a salary freeze we are going to be in the negative uh so the board will have some decisions to make around you know we will make some recommendations uh we're going to go into close session this evening and I'm going to share some of those ideas uh and then the board based on those numbers will need to make a recommendation at a later date around potential salary increases um
070so there's a couple different factors here there's the raises piece and then there's the actual Staffing piece which seems contradictory because um if we don't maintain competitive salaries we have a hard time attracting and retaining high quality staff uh if we don't have high quality benefits we have a hard time attracting and you know maintaining high quality staff so you have that factor playing against the reality that we do have um a number we have to write and there is no other way to do it we uh have a limited fund balance that is not able to be dipped into and so um staff reduction area and hopefully through some attrition some potential retirements some potential moves with staff maybe uh resigning and others taking on roles or having we do have a few ideas
071of to do it in the most um you know the way that will impact our staff currently the least um the least impactful way so that will be the goal and to be transparent and to share that process with the staff and with all of you um along the way you have any questions it's just also very unfortunate that they're not funding schools the way they should be but it is what it is okay does anybody have any questions all right thank you um individual action I'll make a motion to approve the 2025 26 Sumer School courts hand second any discussion it's amazing it is amazing I was very impressed thank you any other discussion all in favor opposed motion carried I move to approve the 2025 26 summer school staff hand second discussion all
072in favor opposed motion carried um I move to approve the first reading of policy update 33.2 and Title 9 to include as listed in the agenda I'll second discussion all in favor opposed motion carried I'll make motion through the second reading at policy 016 7.3 public comment at board meetings I'll second any discussion all in favor opposed motion carried um we will now be going into close session so thank you everybody for coming we have to make a motion to go and close that you do