Board Meeting 5-19-25

001um this school year, our leadership team as a whole was doing the same thing. So we were looking at high impact instructional strategies. So this is the look for form that we'll be using moving into next year where it has all the instructional practices at Wilson. What we've been doing throughout the year is holding on to two or three of those. Um as you can see using our own look for form, we then would provide professional development to our staff. we'd have this look for tool that we would use, collect that data, analyze it, um so we knew next steps uh moving forward as well as providing feedback to staff. So our most recent data, the two areas we've been looking at our success criteria, which our goal is always 80% because we're going in

002there and doing quick um look for so it's 10 to 15 minutes. Um and already, you know, it's nearing the end of the year, but we have almost 80% goal of staff using the success criteria in some capacity. And then our other instructional focus was checks for understanding, which is kind of broken down more. Um, but you can see where in some areas we've met that goal. In other areas, that's something we're still working on. So then we know what we have to kind of carry forward as we move forward. Um, and then before I probably should have introduced us, sorry about that. Um, well, I'm Brian Pluto, the principal of Wilson. I'm here with uh Angela Howard, our school social worker, and then um two members of our hope squad. You guys wanna What's

003your name? Jackson Keller. What's your name? M. Terrible with introductions. Before we move on to the hope squad though, um I did want to just kind of in May we first of May actually, we had our showcase of learning. We focused it in on mystery science, which is our new resources that we're using for science. um and it already incorporates the Wisconsin state standards. But then what our our teachers would do is high interest areas um they would kind of expand upon those things. Yeah. M just walk come on up Kylie. This is Kylie another member of our host. Don't worry I I just started introducing you so you came at the right time here. Um, so we did we wanted to kind of look at our new resource, but moving into next year again,

004we want to have these family engagement nights more than just once and focus on the different content areas as well. But then I will turn it over to our hope squad. You're still So, welcome. Um, thanks for having us. Um, as part of hope squad, we are here to just kind of show you what we've been doing. We've been coming off of Hope Week, which is a really exciting time last week. Um so a lot going on. Um Hope Squad is a curriculum based um program that we implement at school. Um it is in the morning. So all students are nominated to be part of Hope Squad by their peers. So this has nothing to do with the adults. This is all about each other. Okay. So looking at um then learning about kind of

005the risks of suicide, mental health, crisis, things of that nature. Um they're taught through QPR, which is question, persuade, and respond. Um obviously at the elementary level we do do things a little bit differently. Um none of them are expected to be counselors. They all seek out a trusted adult when a friend is in crisis. We know that friends talk to each other rather than going to an adult. So that's kind of what we do. And I just want to point out that even though HOS spot isn't necessarily a content area, it is connected to not only academic standards but then those uh standards within our second step program as well. So you can see not not only for our students that are hope squad members um they're kind of instructing our students at the

006the younger grades. So through training and through the curriculum hope of hope Squad it is an evidence-based program. So we do work on all of those different skills. It is designed to be a three-year program. So we may not do everything in each of those categories each year. Um it's kind of what our school needs. So, we've done some bullying activities this year because we did see some of that. Um, kind of that self-care. How do we take care of ourselves? Those coping skills. Um, and then really our students take that back into teach kind of their friends. And, um, I see it all the time on the playground and things of that nature. And it's also a program that extends just beyond the elementary level. I mean, I do think Wilson's program, thanks to

007Mrs. Howard, has really developed it over the years, but it does continue on into the secondary level as well. So now hopefully our elementary kids when they get into sixth grade can become those hope squad members too. So here so these are a few third grade members. Um we keep the third grade pretty small just because we do talk about some sensitive things. Um so we do want to have the the peers that really are nominated at the highest level. So we have five third grade we've grown our fourth grade and then our fifth grade. So hopefully our fifth graders will move on to middle school and be able to join um at the middle school level, but you guys don't want to hear from us. So, oh students, what skills have you guys gained

008as Hope Squad members? Speaker, um so what skills have you gained? um positivity, um friendships and leadership. Isaria here did present at our assembly on Friday in front of the whole school. So, we're really pushing our students to be leaders within Wilson. How do we practice those skills? Um, we practice them as a whole group. Okay. Um and we practiced them um with Miss Howard and other people like our the students in Wilson. So when you guys were planning the hope squad like the whole week, did Mrs. Howard do that or were you guys working in We were all working together together. We had um groups of like five tables um and we all came up with different things. So they kind of came up with the ideas this year. Um we're limited in our

009time. So a lot of times that balls on me, but this year I really pushed them. For about the last month, we've really been planning put them in five different groups. They really had to learn to work together because I kind of spread maybe the friends out or some of that where they really had to kind of work together to get those ideas in place and then we just kind of created them. Um so we were able to come up with five different activities that were all inclusive for the entire school. And anyone I want to answer, how are you going to use these skills in the future? Um, we're going to remember them and um, we're going to make them even better. Do you think you're going to be the on the hope squad

010when you get into intermediate school? Become a leader that way? Yeah, I think so. All right. And that kind of wraps it up. So if you guys have any questions for us, this is our Wilson motto here. So we end every announcement, every assembly by this. And uh Dr. Robinson tries to get our whole school shouting as loudly as they can Friday. It was a huge failure. We asked that they whisper the motto. Yeah. So and I told them, I want you to scream as loud as you can. And they did. Bad idea. a bad idea. Yeah. Yeah. Not the best at the elementary level. They don't know how to That's all we have. So, questions from the board. Mr. Color. So, what do each of the three of you like best about being a

011part of Hope Squad? Um, I like um doing different activities with the whole school. What do you have? I like working together. She's one of our newer mothers this year, so little nervous to be talking in front of all these adults. So, she's worked hard all week as well. Thank you. Any other questions from the board? Yeah, do any of you members of Hope Squad have anything that you really learned as part of being a member of Hope Squad that you found that you really utilize a lot that you maybe didn't know before? Kindness. Kindness and um positivity. The same I want to I want to personally commend you you guys. Um I know my first introduction into the district with students was with the help squad at Wilson. They gave me a tour of

012the schools and I remember Miss Pluto standing in the office, not not joining the tour. She said, "No, the kids are going to take care of the tour." And that was that was like a home run for me to just hear from them and to for them to orientate me on what the district and what the school is about. So thank you for that and thank you for allowing me to ruin your pep rally. We were supposed to be honoring you know Kiss FM was there. I know. So we've got some of the community involvement too. We probably had How many parents do you think joined us? Oh, I would say probably about six or seven, we did kind of a community circle with Ally and DC from Kiss FM. Um, huge advocates in the

013mental health field. Um, and then so after that, um, the kids were like, can you come back for our assembly for hope week? So, it was kind of a celebration on Friday with them and we kind of made them honorary hope squad members and it was just kind of a fun way to end the week. Very cool. Yeah. Awesome. Any other questions before we let them go? As someone who's in high school, it's not really a question, but I' I know so many people who are part of the high school level. They all love it. So to see you guys get involved at such a young age, it's absolutely fantastic, and I just hope you guys continue the path. It's just fantastic to see. So yeah, and similarly, my son is on the hope squad

014at Franklidd, right? So like this continues on and certainly there is development. So, I'm really excited to see you guys starting so early. And even if you're new and talking in front of all of us is definitely nerve-wracking. I'm nervous up here, too. So, we're all good. Yeah. Go ahead. Um, it's just kind of a celebration that we do. Um, it used to be earlier in the year, but May is mental health awareness month. Yeah. So we we as a district usually do it on the same week. I know that I think Central did it a week before because of prom and and things like that, but we try to keep it kind of as a districtwide event. Oh, I think that's great. [Music] I started here, right? [Music] And as a student services person,

015obviously um by having such a large hope squad now, obviously our assessments might have gone up, but it's been able to get students more help much more early than kind of in that crisis. And I'm just impressed with the way how they navigate that, too. you know, when their peers go up to them, they're not trying to solve it themselves. They know I need to go and tell an adult right away. And it's just a great way to to kind of address concerns that we might not have known about had it not been for our hope squad. So, I was just going to say, I really like the idea that the kids are empowered by something like that. It gives them just a clue of how to respond in a tough situation. It's really great.

016And we definitely have learned, you know, suicide isn't a bad word. I know that that is a word that often is, you know, perceived that way. It's a scary word. So, we kind of rephrase that that it can be scary. Um, but it's not necessarily a bad word. And we want to keep talking. All right. Thank you so much. All right. And with that, now it's time to ask you for your report. So, if you'd be so kind. All right. We're going to go ahead and get into the superintendent's report. It's going to be brief tonight. Assembly and Senate Education Committee's updates. The assembly committee met to vote on AB210 to change which students can qualify for the academic excellence high education scholarship. The bill amends the eligibility criteria for academic excellence, higher education scholarships,

017allowing high school seniors with the highest grade point averages to receive up to $2200, $2,250 per academic year in tuition at participating institutions. The selection process varies by school enrollment size with larger schools potentially designating multiple recipients. So this would definitely benefit a large district like uh like ours where we may have more students who are eligible for the scholarship. Our district recognitions WAC inaugural motor casting scholarship. So this is an interesting story I learned about last week. In 1992 Motorcasting Company donated $10,000 to the WAC business department to further business education. The business department used the funds to establish an investment club which invested in stocks. Each year, the club reviewed the portfolio to make decisions that would create the most optimal financial future. The investment club's activities cost I'm sorry, seized in uh

0182012 with an ending balance of over $400,000. This balance is largely due to a profitable investment in Fiser uh financial services, Microsoft Corporation and Facebook. And so the the interesting story about this is the business department and I want to say a few years ago a lot of the guys were new and were trying to figure out like where where does this money come from? It's like $400,000 there. Where does it come from? And when they started doing the research they realized that it had been invested and put in sort of a fund. And so, um, what what they decided to do as a business department is to offer scholarships for students at Central High School, uh, with a focus and emphasis on CTE, um, and, uh, continuing careers in in that in that particular

019area. So, the inaugural winner of this award is Deborah Snyder. Scholarship has helped Deborah in many ways, and she is honored to be the first recipient. Deborah plans to study diagnostic medical synography. She also plans to spread awareness about the wack motor casting st and stands what it stands for to continue to spread their story and to shed light on the value and importance of CTE coursework. And we have a video we'll show a snippet tonight of Miss Caitlyn Supple. Caitlyn Supple um is a teacher at Hoover Elementary School and she started a podcast, student podcast this year. And she's had several famous uh um guest. I'm not one of them. I was on the podcast, but I'm not famous. I guess that's what I'm saying to you. Uh including Governor Ivers, Mary Divine, uh

020there I I met someone recently and they said I was Oh, the radio host uh the other day I met. She said, "Yeah, I was on the podcast." I'm like, "Okay, who has not been on the podcast?" Uh, so she they have gotten a lot of guests. So, we'll we'll run the video later. My goal is to create a fun and safe environment for all students where they feel valued, loved, respected. And I think when you have a classroom community that's like that, they are then able to, you know, spark their curiosity, ask questions, and make mistakes. [Music] Miss Suppple is super energetic, incredibly positive. She balances both academic rigor with also making sure that students have exciting, engaging, hands-on, real life learning opportunities for her students. She goes above and beyond not only in

021her classroom, but she's also participating in things outside of school with students like running different events, chaperoning different opportunities for kids, just giving her all to the students in her classroom and to our school. Is she does these activities that makes it very fun for us cuz it's like math and doing work, but it's also fun. I think she does a lot to get to know her students personally. She connects with each one of them on a deeper level and I think because of that she finds out what they're interested in, what they like, what's kind of cool outside of school and she uses that especially with her podcast project uh to bring in people that might be interesting to them. Just was driving one day and I was like, "Oh, I listen to podcasts.

022Okay." But students don't really listen to podcasts, so I'm like, "Okay." And then they do seesaw activities where they love to record themselves and send me little like voice notes on it. And I was like, "Wow, I love seeing all of their confidence come out when they are recording. No matter, you know, if they love to participate or not, they're recording and they love to hear themselves talk and their voices just sound so cute." So, I was like, "Oh, okay. So, a podcast. That's what that's what I think I'm going to try to do with this crew cuz we could talk about all different types of topics." And then I went to my innovation coach, Christy Carney, and I was like, "Okay, now how do I do this?" because I am the least techsavvy person

023I know. Do we have equipment? What was that going to look like? And she gave me the microphones and sort of taught me how to use Garage Band and edit it and post it. So, I went to the kids and said, "Hey, I think we're going to do a podcast." And then it took off from there. The podcast is super fun. Then we get to meet new people and we always get to see what they look like and their personalities and sometimes they teach us when they're doing it. My favorite visitor was Fristen because we learned about like I noticed that what the colors mean on what the like what the colors mean on the things. So like purple means hard rain, red means pretty hard rain. The evolution of this project, what Miss Sppel

024has done is she's helped kids bridge both the academic side of things. So again, when they have a person that they that has responded, they would they would want to be on the podcast, they go through a research side of it where students are looking up what this person's job is, who they are, what their background is, what role do they play in our community. Just like learn about other people and what they do, and what are they able to do, and what their jobs are. All the guests that have come have been so great. They still talk about it to this day. I love that we are able to get our whole school community involved. like when the governor came, he came to all different classrooms. Um, and it really just highlights our stu,

025not only my students, but the students of Hoover and then therefore, you know, highlights the district, which is great, and the community. And that's been a really surprising thing for me to see that we're really highlighting our community. So, I want to thank uh, Miss Supple as an educator. My goal All right. and and uh Principal Vang over at Hoover uh for the work that they're doing. Again, that that had to be one of the toughest interviews that I've ever had. Um and because you don't know what the questions are going to be and then when it comes from a a third grader, you're like, "Okay, uh this is interesting." But, you know, one one quick story about kind of seeing the the program from from a different side. one as the the person that's

026being interviewed and then the person watching the interview. I remember that the morning that Governor Ivers was on campus, the student who was assigned to interview him did not find out until that day. Okay? And she was a nervous wreck. Um and I said, "Hey, get yourself together. Go in there. You can do it." You would have never known uh that she was nervous. And after talking to her, I said, "Hey, how do you feel?" She said, "Oh, it wasn't anything. I I was ready." I was like, "Okay, yeah, you had me fooled there for a second." But it it just at the same time, it's building confidence and increasing their their ability to communicate effectively. So, we're always uh trying to motivate our students and to increase those opportunities for them. So, shout out

027to them. A couple of quick visits last week, Nathan Hail and FLW Wilson talked about how I ruined the Hope Squad pep rally. Um, I just left the uh French National Honor Society induction ceremony for Central and Hail students. And so I want to thank those uh those teachers for inviting me. I told them I would make it right before the board meeting. So it was definitely a thrill. I I was close to 20 students that were uh participating and then the the seniors from the organization were honored as well. Then I had a meeting with Scouting of America. We're trying to um get scouting at every single school. Okay. right now, uh, we have just about all of our schools, but then we have some schools who are pairing with other schools. And so,

028um, you know, if we can we can offer a troop at every school and just increase th those opportunities, we're also trying to look into those. And, um, from from the superintendent um, window, also try to create um, some camaraderie among superintendents as well to uh, to increase uh, the awareness and importance of scouting. we have uh tonight with us. We we've had a last minute cancellation. So, I want to thank John for stepping in. John and you guys know John is very very popular. Um u this is my guy. Uh I want to uh personally I think this will be his last board meeting and so congratulations. Uh he is a a graduating senior from Nathan Hail High School and he will be be attending uh University of Wisconsin at Madison. That's correct. Right.

029He is uh his parents are the owners of Ready Quick Cleaners. They are my dry cleaner of uh preference and uh that's a quick plug easy plug for shameless a shameless plug for for your dad. Uh they're they're just some some great genuine people. So uh there's an old saying that the fruit doesn't fall far from the tree. And so I just want to uh give you a special shout out, John, before you tell us what's going on in Nathan Hill and just let you know that we are so proud of you, man. All right, you have the floor. [Music] All right, sorry about that. Uh it's definitely an exciting time in the year, especially as a senior. Things are starting to wrap up. Uh biggest thing I think we just had a Hope Squad

030here last week. Hail celebrated Hope Squad. Again, organization dedicated to raising mental health awareness. Um the way they're doing that is raising money by uh raising money basically for a teacher to get pied in the face. So it's really exciting. The students are definitely looking forward to that. Um in addition on Tuesday freshman and sophomores will get recognized as part of honor role and any scholar athlete awards. And in addition Wednesday night juniors and seniors they will have an award ceremony also uh to honor them in honor role and any athletic accomplishments and scholarships as well. Um, AP testing is starting to wrap up except for last Friday in which the psychology test was crashed from College Board's uh, mismanagement from their uh, connection. So, unfortunately, that one it crashed, but we'll make it up

031on Wednesday slowly but surely. But, um, again, as mentioned before, seniors, it's very exciting. Uh, new this year, never before done. We're going to do a senior walk at our original elementary schools. So all the seniors, you go back to your school of origin on June 11th and you walk the halls in your cap and gown to inspire all the uh all the kids there to continue on. Um and I think the biggest accomplishment too is just earlier today we over 15 students sign uh we had an signing ceremony for college. So uh if you don't mind I actually like to list their names if that's all right with you guys. So, we have uh Thomas Medley for football at Wclair, Max Sinclair, track and field at Eastern Illinois University, uh Nolan Roush, boys volleyball

032at University of Health Sciences and Pharmacy, Grace Douly, softball at Ed uh Edgewood College. Sarah Norton, cross country and track and field, W Stevens Point. Riley Tron, track and field, Lawrence University. Uh Jay Kger, football, Wisconsin Lutheran. Jaden Murphrey, uh, track and field, Concordia, Wisconsin. Eli Seg, cross country and track, W Stevens Point. John Schllo, football, Michigan Tech University. Uh, Will Veneer, boys volleyball, Miriam University. Natalia Zack, soccer, Concordia unh Concordia, Wisconsin. Damen Sheridan, cross country and track and field at Carthage College. Andrew Hoppy, baseball, uh, Marian University. And certainly last but definitely not least uh Demetrius Gaines football at Concordia Wisconsin. So again, huge shout out to all them. Seeing the dedication exceeding past high school is always fantastic. So you love to see it. Anytime you can recognize our students, especially those um

033you're wrapped. You're finished, right? You got more? No, that's that's all for today. That's all for tonight. No, I'm sorry. I cut I realize I cut you off. I mean, you're good. You're good. You're good. All right. Great job, man. Great job. That that actually concludes our report uh my report tonight. John did steal my thunder about the senior walks. Um thanks, John. I was going to save that one for a next board meeting, but um we I want I want to publicly thank our high school principles for uh helping me kind of get this organized along with u with Connie as well as u Jod and Joanna as well for getting everybody on board. It it really is important that the walks are going to ser two two purposes. One purpose is so our

034graduates can go back to their their their school that they attended. Okay. and and probably I think with schedule may work out it may go to one or two other schools at the same time. And then the the second thing is so our elementary kids can see what what is to come in their lives and and they they can have something to look forward to. So we're we're very excited. uh we will invite all of our board members to feel free to come and show up and and support uh one of the events when when those uh we'll we'll send you the schedule. Uh we have it the dates are the 9th. Anybody want to help me? 11th and 12th. Is that right? Or did I say it? June June 11th. So yours is June

03511th, right? Do we have three the three schools have different dates? The 9th. 9th, 10th, and 11th. Yes. So we'll we'll definitely send a schedule out for you. Uh so you can hopefully join us at one of the schools. Okay. All right. All right. With that then that brings us to our public comments. Um so if anyone would like to address the board, you have uh three minutes to do so. There is a sign up in the back. There is also a sign up for those of you that are on uh the Zoom call in the chat that you can sign up and um you're limited to three minutes. The board cannot discuss, debate, or act upon any of the items that are discussed during public comments portion of the board meeting. Uh followup to

036public comments will be made by uh the superintendent uh if necessary at the next regularly scheduled board meeting. So with that, let's see if we have anyone signed up. And currently we do not have anyone signed up. So I'll give it just a couple minutes here. Not minutes, seconds. short time. Play Jeopardy music while this is going forward. Yeah, right. There you go. All right. And let's see anyone else coming in. I see nothing and no movement in the back. So, with that, I'm going to close this portion of public comments and, uh, move on to our next item, our board reports. So, uh, to get that started, what we have is our review of the calendar. And so, today, May 19th, is a regular board of education meeting with, uh, workshops by the leadership

037and learning, uh, GVC and instruction. We have the financial stability and efficiency referendum workshop number two. On June 9th, we have another regularly scheduled board meeting with financial stability and efficiency workshop uh with the proposed 2025 to 2026 budget and the preliminary tax levy number two. Uh June 16th, we currently have a board of uh education meeting scheduled, but nothing addressed just yet. And then on June 23rd, we have another regularly scheduled board of education meeting with action on proposed 2025 to 2026 budget and preliminary tax levy. Uh that is our calendar and with that I would look for moving on to our committee reports starting with 9.2.1 uh community or communication and community relations. business deal. I'm als um I'm also be reporting for the employee engagement and culture committee because that was we

038combined today for our meeting. So, we met um right before this meeting um and here we um were looking at some of the strategic we did some strategic planning work um and so uh we did first we did a um the committee members completed a thematic activity where they reviewed and arranged various um school activities and academics under four different categories being considered on the strategic plan. Um committee members uh then reviewed data from the school perception survey that community members completed in March of this year. Uh committee members noted that survey respondents felt strongly that they have provided opportunities to offer feedback. However, uh many respondents also felt the district needs uh to work on developing effective partnerships with local community and business members. Um see here, sorry. Committee members created a list of

039things that are going well and what could be improved. Conversations focus on building more relationships with local businesses, enhancing our CTE classes and offerings, and increasing our communication to students and families about CTE operative opportunities, and reviewing ways to streamline building and district communications so families have access to information in one place. Example, using one platform for athletics throughout a child's career in the district. That's what we discussed. You guys have any questions? Any questions for Miss Deal? No. All right. Thank you, Miss Deal. Uh, and you took over the EEC as well. Yeah, because we were our Yep. We were combined. Um, and then we, it takes us to our financial stability and efficiency, Miss Kaiser. Uh, we are a small but mighty group tonight. We uh met to talk about um a number

040of ongoing and new business uh concerning the compensation model. We are uh the committee has meet I can't speak today. I apologize. The committee has met twice now very recently. They discussed the area of school models what other school districts do for compensation. Um concerning the state bianial budget there's no update but it's a focal point of our committee's work at this point. Uh committed fund balance and budget amendments. There will be a presentation tonight and action taken later today. Um, as a committee, we support the um, recommendation, school perceptions, data review, and district strategic plan. Mr. Norris and I met tonight to begin brainstorming and discussions. Um, kind of a bit of that work leaked into our college and career readiness being a member of both of those committees. Um, let's see what else

041we do. When it comes to upcoming agenda items, property and liability insurance, we'll waiting for an update in June. Our free lunch and breakfast program that we uh have been doing for the last few years will be approved, we're coming for approval in June. Uh we're looking at school fees. They have not changed for the last 10 years. Um we're looking at should there be any sort sort of change, what that change could look like. We don't want to steam room f steamroll families and suddenly it's $200 a year versus what it is now. How can we what could that look like? But right now we're just in a um discussion phase and that is my reports Kaiser. Uh any questions for her team? The small buty group. No. All right. No questions. That would

042bring us then to the recreation and community services. is Miss Lee. Thank you, President Burns. Um we met earlier tonight and um Miss Draster and Dr. Robinson had met with um the ADAPS for next year um and kind of gave them a little bit of homework to come up with strategic goals from each of their respective schools. Um they have come up with an operational handbook for the EDS. Um some of the point some of the things that are covered in there are the strategic plan. Um the head coach descriptions and their evaluations and what those would look like. Um pre-season faculty checklists. So at the beginning of each, you know, fall, winter, spring, summer seasons, going through and checking out make sure everything's ready to go. Nothing needs to be um taken into consideration

043or dealt with. Um then they will also in there discuss policies around fundraising. There's been a lot of um questions and concerns and it will deal with that in there as far as who raises it, what it can be used for, who they would need to talk to in regards to that. Um and then the lastly um was um Mrs. talked to the people from school perceptions about an end of the uh end of the year program survey for parents to take advantage of and then also the students will be able to take um their end of the season survey for whatever sport it was that they were a part of. And that is all I have. All right. Any questions for the wreck and community services group? Yes. And I apologize if I missed

044it. Um, is there any work going toward itemized budget for sports and activities and that that looks like like a transparency for it? I will find out for you. But it was something that came up tonight in our finance committee of like transparency when it comes to extracurriculars and sports and you know who's getting what equipment during throughout you know I mean it is in the works. did we did talk about some of that. Yeah. Yeah. I I can I can talk about that. So, we're really trying to streamline those kind of things and um sort of create a schedule for which which uh teams need uniforms in which year, get on a schedule. Uh so, those can be funded. But I think as far as um adequate funding, we're we're seeing a lot of

045fundraisers that are hitting Facebook and we're trying to make sure that we're pulling some of them back because we haven't followed policy. So policy says that all crowdfunding uh fundraisers are supposed to be approved by me and I'm not seeing them. And so that's where we're really trying to make sure everybody's going through the right um the right direction and getting those done. But the main thing with that is it it the fundraiser may not even be needed if you just ask for the money. You know, we we have funds available to support things like that, but we're not even being asked. We're seeing it in public. I'm like, hold on a second. All they have to do, we agree you need more of this, you know, just ask. So, we talk with the principles,

046the new ads as well to to both ads I knew, but you know, just to make sure that we're we're on the same page with that. So, yeah. Okay. Thank. Okay. Any other questions? No. All right. Thank you, Miss Lee. Uh and with that, then we will uh have our board reports of community events from board. Any community events that you would like to report on that you've been participating in? Yes, Mr. Berbos. I was very busy uh in this given that there were two meetings two weeks in a row. I was very busy. Uh, Wednesday morning I attended the spring orchestra band and prelude concert at Jefferson Elementary, which was great. I mean, it's right down the street from my house. Very convenient. Um, and then also that evening I attended the um, National

047Honor Society induction at West Central because my younger child was being inducted in. Um, and that was it's it's great to see that many students that are involved in it and seeing the whole the ceremony of it was pretty cool. Um, and then on Friday I attended the uh Lion, the Witch in the Wardrobe at uh Franklin Wright, which also always great, great theater program, great kids, lots of talent. Harder to get through the dramas than through the the musicals, but uh but it's still fantastic work. Kids are really, really talented. Nice. That's it. Great. Thank you. Any other reports? Quiet week this week. Apparently, I mean, if if you want me to fill the air the noob, slow down. So, I can feel some of the dead air. Then I made it to a

048couple track meets and uh uh spring concerts for choir and uh band over at FLW. Excellent. Thank you. Yeah, I had only a couple things too. Uh one event that I attended was the line the witch in the wardrobe. We went on Sunday and yeah, it's it's fantastic to see that group developing their craft and getting better with with every run that they do. There was uh one of the leads in there was I think it was their 11th production. So like a lot going on for these kids. Um I I also attended the uh compensation committee meeting on Wednesday uh with everyone to see that and it's you know still moving along. Still a lot of good engagement from the staff. Uh and I to give a shout out to Mr. Norris. Um there

049was quite a few compliments for him as far as like how he's running it and the confidence that they feel with him and the trust that they have that the things are going to work the way they're talking about. So, that was really nice to hear. Um, and then I also I I didn't get to make it, but I'll I'll do it for my wife. Uh, we had the Spring S, which is also right down the road from us at Hoover. They had and so they had all the elementary kids doing their their wonderful concert as well. So, lots of good stuff going on with that. And last but not least, I do want to give Miss Supple a shout out as well because my son was is lucky enough to be in that class

050this year and was one of the ones that interviewed uh Governor Ivers. And so that was quite an exciting adventure for all of them. So I can really say she's she's doing a wonderful job to give that opportunity for all the kids. So that's all I have. So thank you so much. Um 9.4 brings us to other updates and information which currently I have none. So, we're going to move past that. And that brings us uh to our uh consent agenda. And um that's the one I got to ask for something. Anyone needs anything? Yep. Does anything does anyone need anything separated or removed from that um before we take action? No. All right. Um then I would look for a motion and a second. Sorry. So second. All those in favor? I I. Those

051opposed. All right. So there we go with that consent agenda is done. And that brings us to our action items for tonight, which is 11.1 starts with the 2024 25 uh budget amendments with Mr. Norris. All right. Well, that turns on quick. There we go. Okay, let's just jump in here. Good evening everyone. Thanks for having me. Uh, tonight is the night for budget amendments given that we're nearing the end of the current school year and i.e. fiscal year. So, getting to an end here. Um, it's always a prennote to say that a budget amendments are kind of a where we think things will land given that most of our expenses are either allocated or encumbered, meaning that the expenses are booked. They just haven't happened yet, like prepaying, things like that. So that's always

052the prennote, but this is the appropriate time to make budget amendments because again uh they're required through board action and then to make any adjustments i.e. purchases for various things that have to arrive prior to the end of the fiscal year. So doing it now gives us about a month and a half to make such purchases and get those items into the district. So um just kind of mention a few things. It's a normal part of many budget cycles. This is pretty much an annual thing we do here in the school district. This is happening across the state of Wisconsin, likely the whole country, but I know a lot of my our counterparts and other districts are doing the same thing and hopefully having a good conversations about what to do with extra money like

053we were talking about tonight. So, that's good news. Um, again, occurs very close to the end of the year because, you know, we have things like we can plan for, but there are things that happen given, you know, a good example this week, we had the chiller at West Milwaukee go down. or things that just happen that we can't plan for that we have to try to keep things kind of in the in the coffers so to say to help mitigate those issues uh month over month but again that's kind of this is the best guess of where we think we're going to land but traditionally where we think we are going to end in May is generally about where we do so so uh kind of getting into it this isn't a very long

054presentation so I'll just jump into some of the uh budget details so again the board approved a balanced budget with the exception that's the footnote at the bottom of a $700,000 committed fund balance. Again, to remind you, at the end of 2324, some of the budget surplus the board had at the time, we allocated for the 2425 year for the teacher computer refresh that was 700,000. I kind of view that as outside of the budget. So, you can see we approved about a $15.5 million budget, which was reflected in the expenses as as a wash, okay, ba balanced budget. You can see in the far right column that the projected budget as of end of April here um when we ran this here is showing about a $3.1 million surplus and those expenses have been

055updated for tonight through tonight last payroll. So that's kind of what we're looking at tonight. And so where does that come from? That might be the next question you might have. So it's kind of a mix between um savings and reduced expenses and also increased revenues. Right? So our revenues are set to the state and that is about 98% of what we receive. And then there's ancillary revenues we receive through investment earnings. And you can see here we had a total of about a million two in investment earnings. We conservatively budget given we have a healthy fund balance. That's a great we're in a great place to be in a high interest environment that we see across the country. Right? So districts that have large fund balances don't have to short-term borrow. Meaning we're not

056paying the bank at low cash period times. Typically the fall season is where districts have to get loans from banks to make payroll and then they pay those off again in like February, March when they get more money from the state and or property tax. We don't have to do that. So in times where the feds are maintaining high interest rates, we're m we're able to um I guess make more money off our money. And so we conservatively budget that because if we budgeted that at a million and a half and all of a sudden the Fed cuts rates in half, now we have a fiscal cliff. That's a problem for us. So better to have um kind of underpromise overd deliver piece there. Additional other revenues. So we saw more open enrollment students in

057stay in. That's a good thing. So students that are enrolling in through the board approved number of seats are staying in. And again when a student withdraws midyear we actually receive the amount of funds per day they were enrolled. So if we get 9,000 per kid they withdraw it semester you get 4,500. Right. So um again that was a portion of dollars Medicaid claims. That's just based on how many students qualify, who are getting services. Hard to predict that. And then when TIDs, which are going to be um tax deferred essentially properties through the city, come back to tax rolls, the school district along with other municipalities get a cut of that. So we saw I think it was about $150,000 in a TID come back online in West Milwaukee. We got a check for

058that. So it's kind of hard to know exactly what that evaluation is. So we knew we were going to get something. We just had no clue what it might be. So that's kind of revenues and then again um reduced expenses. So anytime we have unfilled positions even for a month right just one month of an unfilled position is going to be about 1112th of someone's salary plus their benefits right and then we budget for any unfilled position at a at a full uh family health insurance premium dental and that doesn't always happen right but again if we don't do that you can see fiscal cliffs happening there too. So uh transportation savings again we we we do a route analysis. So we saw some routes getting consolidated due to student ridership. That's an annual thing.

059And then technology savings um just through the purchase of Chromebooks and iPads and the technology purchases along with utility savings. Um that kind of rounds out the differences. So, what we're looking at um in terms of recommendation for the board to consider tonight is taking that $3.12 million and breaking it up across three kind of six buckets, but I'm going to go over three. And I put some ancillary information here that I'll speak to generally in a second. A million and a half would we're recommending to go back to our staff. Um given that about 40% of the surplus is through unfilled positions, really our staff, our teachers, our EAs, our secretaries have had to bear the burden of that. And so trying to give some of that back to our staff has really been

060a a commitment from the administration and the board um just kind of a a show of good faith and appreciation for their efforts this school year. And we'll break down what that looks like by by staff in a minute. Uh 1.35 million we're recommending that be put into fund 46. Again, it's important that we don't we need to run a balance budget, meaning we can't put money into fund balance just straight because that will impact the tax levy the following year in a bad way. So putting it to 46 is considered expensible to the state and allows us to save the money. The bad news is that it can only be used for capital expenses, but in a district with aging facilities, I assure you we will use it at some point. So it's good

061to have. And then 272,000 roughly broken up into three buckets here. Um, and really we we tried to spread this across kind of an ancillary way to get the music department, our technical education department, and kind of some curriculum and instruction support across the schools. And I link those in there because I'll just I'll go through kind of the teched one just as a quick example, and I'll let the community or whoever else is watching or the board click through there. But the tech, they just kind of give you a quick update how far 75,000 goes across the schools. So, they're looking at purchasing um one planer. They have three different shop scroll saws. They they need 10 different woodworking band saws. They have uh three different oscillating spindle sanders. They need woodworking band saws,

062printers, uh an installation, new routers in schools, horsepower electronic fixed base routers in a larger school. Um a new I can't even say that word. Okay. But like this list is two pages long, right? And so like if you're a teched teacher in the district, I hope like when you need something, you can reach out and get that. Similar to Dr. Robinson's sentiment about like if you guys need things in school, we need to hear about them. So like this is a good example of reaching out to the department chairs and going, "Hey, ask your people what you need because this is the time, right?" So trying to keep that process ongoing is helpful. And then the music department too, it's the same thing. That's widespread. That's not just one school, right? So, it's a

063good way to show our teachers not only do we value you in terms of compensation, but what what are your needs in the in the in the classroom. So, lastly is we'll be looking at uh looking at our committed fund balance and trying to always always trying to put money where we think we're going to need it next and reviewing kind of what the history's been. I think it's helpful to inform where we're going. So, we'll talk about that in a minute, but the recommendation will be to kind of shift $2 million from fund balance into the compensation model implementation. And again, I have a kind of a way I'll show you that I'm looking to break that down in a second, but that's kind of the long-term planning and recommendations here. So, the bonuses,

064this is kind of a quick snapshot. We try to do a percent of payroll to show like whatever percentage of teachers we have, they should get that percent of the dollars to them as well. And then we try to round these off to make the amounts um you know, appropriate for different staffing groups. So, you can see um across one and a half million about one point almost one a little over 1.1 will go directly to teachers. So that's about $2,000. And then we tried to round off uh obviously the amounts for the rest of the groups here. But you can see that's kind of how that shakes out. And then as a note, this is we're calling this a loyalty bonus. So if anyone has resigned, they for next year, they won't receive this.

065It's just for people who are returning and or if you retire, if you retire, obviously it's a a thanks uh you know, appreciation to your service the district, whether it's been three years or 25 or 40, it's you know, they will receive that too. So um for for 10-month employees, this will get paid out. a pending board approval uh June 12th and then for 12 month employees end of June. So uh committed fund balance here kind of wrapping up here in a second. This is kind of a timeline of the different times the board of educations approved different amounts for committed fund balance. Nearly all of this has been due to different surpluses. And again if you go back you know four or five years ago you know the goal we were running surplus budgets

066to try to backfill the years where we had a short fund balance and then we had a short-term borrow. So you can kind of see get a good glance here. This is a better picture that I'd like to show. So this kind of shows you the current and shows the recommendations. So currently we have about $3 million in committed fund balance um dedicated to retirey benefits. That's due to the OPED redevelopment that we did. So uh we are kind of graduating out people that are grandfathered into un undefined benefits, i.e. health insurance, right? And so no longer do uh nearly all of our staff do not have health insurance through the district at retirement. they receive an HRA, which is more of a defined benefit. So, that's $3 million. That seems appropriate given where we're

067at. Uh, having uh spent $4 million to get that plan off the ground. We're really recommending the current amount for the compensation redevelop redevelopment is about 2.75. And we really think that we'd be best to do this the right way one time to have that closer to 4.7. That does not mean the comp model will cost 4.75 in one year more. What we're trying to do is create a runway. So if it's 4.7, we might spend 1.2 to get it off the ground. And that might give us four years to find a way to get it back in the budget. Okay? And that's like the fiscally appropriate way to do this. And I'll show you kind of where I think that money will come from. And then again, um to round that out, you know,

068the big bucket there is the referendum dollars. So about 70 million of that is um the voter approved referendum. And then outside of that, we still have 28 million unassigned, meaning that those are dollars that are unrestricted. And even if it's committed, the board can make a vote to uncommit those dollars at any time. It doesn't restrict us in any way. So, um, the OPED wanted to show this quick. So, you can kind of see in red, in red is our current obligation in 2025, about 2.3. And then in blue is the is the new plan. Okay? So, in red are obligations to really people who don't work here anymore. That's paying people's health insurance that retired from the district. Um, life insurance, things like that. That's about $2.3 million. So, fun fact, we have

069more people that are retired that we are on the hook for, right, than we have current employees. And that's through pre65 and or post 65 health insurance. So, it's still uh kind of us working through that. But that number, that red bar will continue to decrease as we have less and less people who are in the pre-65 group. That is the most expensive for the district. Becomes much more affordable when they're post 65. So we expect that to be nearly cut in half in about 6 years. And then you can see the blue the blue portion will keep going up because that's a defined amount per employee. So um either way the total goes down and that's kind of how I'm hoping to pay for the cop model because this 1.25ish million per year will

070be a cliff. So how are you going to pay for that? Right? So what I wanted to show you quick quickly here is if you go to 2627 you can see the projected OPED payment going back here and going here is 2.78 million and the comp model will cost roughly an additional million dollars. We're not sure yet. We're still working through the details as as uh President Burns mentioned in the committee work but again if you look at that and go as OPED goes down right so if you go from 2.78 million to 6 2.63 63. That's about 150 grand, right? Well, if you take that $150,000 we're paying and take it out of the $1 million, now you're down to $850. You keep working your way down once the OPED plan and the million

071the the the committed fund balance for the um comp model re uh implementation is gone, we'll be left with a $225,000 cliff. So, that million really gets eaten up mostly by the reduced expenses of the OPED plan. So just this bar graph going down our obligation, shifting it to the cop model and saving those dollars really can get shifted to to active employees, which I think is been the goal all along is can we get some savings from the OPED and shift it to people that work here. So that's kind of the I guess the the short and long-term plan that I'm hoping to employ. So So again, uh to commit dollars, it does require board approval. Again, action can be taken at any time by the board to uncommit them. And again, they're not

072restricted in any way. It just really shows our community that there's a point to the fund balance and what we're trying to do with it uh for district goals and priorities and it um gets documented in our audit state at the end of the year. So, so next steps, look for board approval for the budget amendments as outlined in the presentation and then also for the board approval for the committed fund balance of $2 million to the comp model implementation. So, with that, I would pause and take questions. So any questions from the board action and two actions since it's separate. Okay. Your question. Are we able to bundle these two together? 11.1 11.2 just just for an action. Yeah. I I just was asking since there's two recommendations here if we should do that

073or if we keep it separate. Recommendation is that we keep them separate for this one. So, we'd be looking for two actions on this uh recommendation. So, um but other no questions, nothing that we want to discuss. So then uh let's look at for uh look for a motion and a second for the take action on the board of approval of budget amendments that uh for the 20 what is it 24 25 budget amendments? So moved. Second. Okay. Are there any questions before we commit our vote? No. All right. All those in favor? I I All those opposed. All right. So that one passes. And then for the second one, uh, board approval of the committed fund balance of the $2 million. I look for a motion and a second on that as well. So

074moved. Second. All right. With that, any other questions before we move? All right. Then all those in favor? I. Those opposed? All right. And that one will pass as well. So thank you, Mr. Norris. Uh, and then you know that's So now we're on 11.2. Welcome back, Mr. Norris for for this I'm going to turn over to Mr. Ikeman our facilities manager to talk through the easement proposal from we energies in the city of West Dallas. Thank you Mr. Norris. The easement that you have proposed in front of you is the city or the reason for is the city of West Dallas is updating street lights and in the area that's in question here they're running new underground utility lines. Now they have the utility lines are on a pole and they have a prescriptive

075easement for those lines, but what they need to do with the new lines is run the utility lines underground and then put in a new utility box. And so what this easement is for is to not only run those underground lines and install the box, but then to give the Wii Energies access to maintain that box over time. And and again, any any ongoing access to district property from entities like we Andrew's requires the board approval of an easement essentially like you've been briefed on the purpose and what they intend to do with it and like they're not going to build a road or something like what's outlined in the easement is what they're allowable to do and that's penny board approval. So that's it. All right. So then questions from the board about the

076easement. I did. Oh, sorry. No, go ahead. I was going to do a motion to approve unless you had a question. I have questions. See, that's you had but I could I could have got that on the second one when I asked for the questions the second time. So, um, with this then what happens if we say no to this easement? In this case, I I asked that very question and what they said is that the city and we energies would have to go back and they would have to redesign where the utility lines are going to be run then and then ask you know homeowners, business owners, whoever may own the property where they'd run the the lines then um for an easement as well. And they said also that the city stated that

077because of that having to go back and look at the redesigning in that it would cost them additional money. So what's the benefit to us to doing this be beyond you know being a good partner? Yeah. I mean basically I was going to say what's it worth to ground? Well I'm Is that So do those power lines above ground do those disappear? Do they go away or are they going to still be maintained as well? It's my understanding that they will go away because they'll they're putting in different lighting and so this the new service that they're asking for to run to that box. That's where the power will come from, not from those overhead lines. Okay. Miss Kaiser, um I just had to look up easement the other day, so I just want to

078make sure I understand. Um when it comes to like liability, is it on us or on them? It's on them. Okay, that's fine with me. Um, and then just as far as the access component to it, because it is kind of then school district property, is there any security things or anything that we have to be paying attention to as we move forward since that's one of those big conversations for districts? In this case, I don't think there is because given the location of where the easement is. It's between our property and then the neighbors property and it's at the the far end of the the park there. So, it's not by where we have students or community members um that are attending the recck department and and my understanding again you could clarify Steve

079for the board, but my understanding is when they come to access that they have to provide ample notification that they'll be on site. So, it's not like we could just show up and then all of a sudden there's 10 trucks there, right? So, yeah. Yeah. And and I didn't mention before, but there other than the, you know, you've seen those green utility boxes that are relatively small. Other than that, there'll be no structures. There'll be no, you know, cement path or asphalt path or drive. It's just going to be the that little box. Okay. And then are they going to pay for anything like if it's damaged or otherwise like any of the landscaping and whatever else to make sure that that's usable when they're done. They're responsible for putting the property or the grass

080or whatever you want to call it back in the same um condition that they found it. Okay. I guess my last thing then I do is if it's just us being nice neighbors, can we see if we can get one of those wraps so it's not an ugly green box and we get one of those cool West Dallas, West Milwaukee wraps that are popping up around the area. Sure. Star Wars ones would be great. We'll let him know that contingent of the pro approval was a Star Wars Jedi box. There you go. There you go. Um but that's all my questions. So with that, if unless there's any other questions, I'd look for a motion and a second. Move to approve. Second. Okay. Are there any other questions before we commit a vote? All right.

081Then all those in favor? I. Those opposed. That passes. All right. And I apologize. I think I said that was 11 uh two, but that was 11.3, which brings us to 11.4. The DLVA reduced credit pathway for graduation. Welcome. Thank you so much for letting us come back. Followups from last week. We want to debrief real quick before we we vote uh or ask you for for supporting this. Um so, um I know Alyssa's going to talk about the conversation with DPI, some research that she's done as well to to discover or identify other districts that are already doing it. So, we're kind of behind the other districts and providing this pathway. And um just want to also talk about um you may notice a name change. Okay. So, the name that we um kept

082saying last week was competency pathway. That's actually incorrect according to DPI. So, the p the name that DPI uses is called reduced credit pathway. So, in order to align with with DPI, we wanted to make sure that that was reflective in uh the agenda tonight and also in anything that we're putting out right now. There is another pathway called competency and this is not it. So, that was why we had to make sure we we got that correct. So, I'm going to turn it over to Alyssa. All right. Good evening everyone. Again, I'm here with Dr. Schmid. Dr. Schneider and Dr. Smith just combined your names. Um, and we are asking for approval of DLVA's reduced credit pathway. So again, the name change is to be in alignment with DPI's guidelines. There are several pathways

083towards graduation. Um, and in having one kind of final conversation with Sher Holly on Friday, um, we decided or proposed us with Dr. Robinson to make that shift before this Monday evening. Um I also I can report out that Wacaawa, Wawaossa, Milwaukee, Norris School District, Cedarberg, Brown Deer, all area districts that do offer this alternative pathway towards graduation. Um and in speaking with our DPI consultant, she shared that a lot of districts did move towards offering this postcoid just knowing that there were some significant challenges that families and students went through during that time. Um and so she said it is undoubtedly the most common pathway that has been added in the last um five years. So I just wanted to share those two updates. Um I also wanted to share um there was data

084requested from the other high schools on how many juniors would potentially um be able to pursue this path pathway with DLVA again if they chose from central hail or dy if they chose to enroll in DLVA and in consultation with that team decided like this is the right pathway. Um so from central there are 36 juniors so 14% of that class who would possibly choose or seek this pathway from hail 69 juniors 22% of that class um would potentially qualify for this pathway and then do key 10 juniors 27% of their class and so with those numbers um as I say this is this is just one additional part of our entire system we're doing to try to increase um and ensure all of our students are on track through earlier um catching of credit

085deficiencies and making sure that students have all the skills and prerequisites they need to move forward to the next grade level. Um but again with those numbers that's about 11 and I wrote it down 115 students um that potentially again we're not at final grades but um might be uh might meet the requirements for DLA. And so Dr. Smith and I had a conversation of what would that mean potentially for staffing. Um right now they are staffed to um be able to have 225 students per their number of staff members. We know that 100 plus students are likely not going to decide that virtual learning is for them in their final senior year. Right? So being realistic with that, it likely will be a much smaller number. Um, but that being said, um, that's an

086ongoing conversation. We'll have to monitor and see if there is a need. Um, and Dr. Smith and I talked about if there is that we'd want to get someone who has again an alternative license so they could support this pathway and and all content areas for those students. So, some contingency kind of plans in in the works. Dr. Smith, Dr. Schneider, is anything you want to add? I don't have. Okay. Um before we go towards to ask for the approval, are there any questions um from the board? Stole my thunder. That's what I was going to ask. Do we have any any questions? um for the students at the brick-andmortar schools that do qualify and assuming I don't know 20% of them or whatever, uh would they just so I understand and everyone else understands,

087does that mean that those students would then be full-time members of DOVA and so then they wouldn't be attending or wouldn't be able to attend any of the brickandmortar classes that they might still enjoy and want to participate in? Yes, in this current structure, yes. So, they would choose to enroll with DLVA. They would become a DLVA student and in consultation with their team decide like this is the right pathway for me at this moment. And we have we have discussed um looking at it for one year and then this time next year trying to evaluate whether we need to do it. You know, hell have their own, Docy has their own, ETA has their own. So, this will be a year of evaluation on that. Mhm. That's fine for me. Um, does anyone else

088have any other questions? No. All right. Then I would look for a motion and a second. Moved. Oh, second. This has been moved and seconded. Uh, are there any last minute questions for this? All those in favor? Those opposed? All right. And that passes. Congratulations very very much. Thank you all. You did it all. Yeah. All right. Um and so then uh moving forward we have our 11.5 our 612 math curriculum. It should be Miss Barrage and Mr. Lishki. So last week we had the uh presentation for uh 6 to 12 math um curriculum adoption where we um asked the board to consider the support of uh using Carnegie learning um for the next 8year adoption cycle. And uh I think we we've we've um we had a couple of questions and I think we

089have some answers or some things. I know um Mr. Lee asked about um some fees possibly being taken off. So not sure if you have that information or anything you want to talk about since last week you have listen. Yes. Well, again, thank you for everyone who was here last week to kind of walk through what Carnegie learning could do for our secondary students in the area of math. Um, Carnegie has been super gracious and they have also um reduced or taken away the cost for the leadership training which was requested by um Noah Lee last week. So, that's $5,000 reduction. Um they have also put in several other complimentary items including attendance at conferences. They've bundled things to really um prior to that um to bring down the cost for us. Again, I know

090is a huge commitment um and we don't take it lightly um the financial cost, but I also know how important it is to have high quality instructional materials in front of students and to have consistency across our schools. And so I do feel strongly, we feel strongly um that the recommendation of the committee to adopt Carnegie learning is the right next step for our secondary schools. Um that is the only update I have. Do you have anything further? Okay. Any questions? Any questions from the board? All right. Um, well, I guess I do not have any either. So, move to approve. Second. Second. It's been moved and seconded. All the I, you know, I I mean, no, what I'm trying to think of are what questions the public might have and need those answered out

091here with us. So, um, I think it was a pretty well done demonstration as far as what was going on though. So, um, with that then it's been motioned and seconded. Do we have any last questions before uh we vote? All right, then. All those in favor? I. Those opposed and that passes. Thank you so much. Congratulations. Yep. And then we have the workshop. We do have the workshop. Yep. For interruption. Yep. Can I give a quick overview? Yeah. Do we before we get started, do we need a break to get everyone set up or do we need Yes. So, if I could give just a brief overview and then we'll take a five minute recess to get everyone set up so you know where to pe where to be. Is that okay? I'm not

092trying to steal you. Trust me, I'm not trying to steal your job. Um so our board workshop will take place both in this space as well as the overflow other space. Um we have five different um amazing teams here to talk about the instructional work that they have been leading leading with students. Um so we have a team that will focus on K5 math which we're in year two of that implementation. We have a team here to focus on early literacy which we know is a priority not just for the state but also for us as a district. Um, we have an exciting presentation from our multilingual team that's going to talk about opportunities for our secondary uh, schools and students. We have our incredible career and tech ed team. Um, and there's going to

093be a special guest joining um, them virtually. Um, and then gifted and talented. We also have Kim Clay here to talk about all the things that she and and our GT uh teacher leaders have been doing this past year um to support gifted and talented work within our schools. So, that being said, it'll be just about 5 minutes. We're going to get everything up on the board so you all can see their beautiful work presented. Um yeah, any questions with those instructions? All right, then we'll take a five minute break. Get set up. Awesome. Thank you. You're welcome. as Caroline hands out. Uh, welcome back, ladies and gentlemen, and all viewers. Thank you to our leadership and learning community, guys. Well, we're we're moving forward. We're moving forward. There we go. Um, thank you for

094our leadership and learning for uh the workshop on instruction and GBC. Um, I appreciate all of uh the teachers time as does the board for their uh presentations and hopefully we'll continue to learn more as we move forward here about all those different topics. So, thank you so much. Um with that then too we are on to our second workshop which is I imagine just as riveting and um 65page presentation. Mr. Nor, not quite. I can't top that. If it's ever over that I'll let Kristen tell everyone. Got it. All right. So thank you very much. We're this will be our um referendum workshop part two um to get us going. So thank you and welcome. Great. I'll get us started here. So again uh thanks for your attention. I know we're late tonight, but

095uh really it's exciting stuff to report this evening. So, we'll mix in education with information. I'm sure you have a lot of questions on what's to come. And everyone here has a lot of answers and some will be forwardcoming even even with that. So, before we jump in, we'll do some quick introductions so you know who we're talking with tonight. So, I'll start with my left here. Uh Nathan Shivy, uh architect, senior project manager, and I lead our education studio. Uh so with Growth Design Group, the architect team uh working on all the projects. And I'm Ryan Schmidt with CG Schmidt, uh managing director of our um K12 market. Okay. And I am Bill Smith, the facilities project manager for the district. Um and I am Beth Blank. I am the director of marketing with

096CG Schmidt. So, as we get to the agenda, the purpose of the evening is to provide the board a formal update, kind of a what's been going on since really bringing on board CG Schmidt and the internal team along with Mr. Smith here, our project manager for the district. Also getting into like how are decisions getting made on phasing, what are those phases look like, what do we know, what don't we know? And then also uh Carolyn will walk the team through kind of like what does communication look like from the district's perspective, keeping the community, our staff, and our parents um informed on what's going on. And more importantly, our our school leaders so they kind of know here's when you'll know when these things will be happening, etc., etc. So, uh with that,

097I'm going to turn it over to Mr. Smith to start get getting us into the meat of the design construction update. Okay. Uh we'll jump right in here to uh respect all of our time. Um just agenda uh we'll just quickly review our internal team, talk about where we're at with um activities so far, what phase one looks like, and then just very briefly what we're thinking about for phase two. So we just as we introduced we have CG Schmidt as our construction management partner, Growth Architects as our design and architecture team. We have IMG on board to do our engineering which is very important for things like our HVAC systems, our bathrooms, etc. Um, so far we've been meeting weekly with this team to work on the planning, the designing and implementing of our

098projects and then we're bringing in designers, engineers or some of our um subcontract partners as we need. Um, for example, last week we had a walk at three schools with our engineering partners. So that's a very brief overview of what we have happening so far with the team. Um, again, we've had six core team meetings and then we also meet um as a smaller group every week as well. Um, we've been out in the field with our engineers, our architects, our designers measuring, photographing, gathering information. Um and a larger group of folks from the district as well as the architects and CG Schmidt went out and did um fieldhouse tours of existing field houses in the area that are similar to our size and scope of what we're doing. So we're trying to see what

099are the best practices out there in the community. Um who's done it before us, what worked best for them, what they might have reconsidered after the fact. Um as well. So um moving on cons considerations for project phasing. So how are we looking at this really big bundle of items that we need to accomplish and how are we narrowing down when to accomplish it. These are the kinds of things that we are um considering as we do that. Size and scope of the work. Um we have a really big bite right away doing the fieldhouse. Complexity of the projects. Some projects are going to require a lot more planning and time than others. Um, emergent needs. We've already had a couple items come up that are referendum related that we need to do sooner than

100later because systems are maybe not working the way they should be. They're covered under the referendum work. Maybe we wouldn't have thought of them right away, but we need to now. Um, we'll cover a couple of those uh shortly. Um, design planning requirements. There are certain things that are going to require more energy and effort by the architects or engineers to design. Um equipment lead times. There are certain items that just take longer to order. So the RTUs, mostly HVAC related things. So the items that heat or cool our buildings, sometimes those can take a very long time to get in once we decide on what they are and order them. Um, couple other items. We want to consider location and level of the schools. So, we want to make sure that we're being um

101thoughtful about being inclusive in where we hit the district when. Um, so we don't want to just only focus on high schools, only focus on intermediate, only focus on elementary, only focus on the west or the east or the north or the south. We want to be just very thoughtful that we're we're touching all of the schools appropriately in in a thoughtful way so that we're not just focusing on one area all the time. Um and then of course we have other things that we need to work around which is how are these spaces being used? Do we have summer school? Do we have rec department things happening? Do we have other events that are going to happen that are going to affect our ability to um make changes in these spaces when we want?

102Um and then finally, just our different stakeholders, whether it's um administrators, uh principles, uh even down to custodians. There's certain things that we need to work around with how they use the space as well. So, those are items that go into how we design decide what's going to get prioritized when and what phase things will go into. Um, so with that in mind, right now, phase one, we're just going to go by calendar year for our phases. It seem to make the most sense internally for us. Um, so starting in June, we're going to kick off with the central fieldhouse. Um, we're also going to do some HVAC work at DOT Key at West Milwaukee. We've already got some activities happening or has happened at Hail. And then finally, we have um four schools that

103are being uh having roofing work done this summer. These are activities that we're going to accomplish this calendar year. Um some of those are items that are it's um it's um it's a lot of energy to to roll out the central fieldhouse. There's a lot of activity. It requires a lot of work from our architect, our engineers, our contractor. That's going to take a lot of work for us. Um, and then the West Milwaukee HVAC work, it's a little more plugandplay. We have boilers that need to be replaced. We're replacing with like boilers. It takes a lot less energy. So, there's a there's a mix in there of things that require a lot of energy and things that are going to be a little bit more let's go. We can do them pretty quickly. And

104and just a quick note, the hail main gym floor, the bathrooms, and the hallway, that was all referendum work that had to get fasttracked into last year. So, we're kind of tokening that like phase zero, right? That's kind of what it was. It was a this had to happen. Similar to what Bill just mentioned about like there are emergent needs like I mentioned it during my report. The chiller at West Milwaukee went out, right? That's getting to the top of the list now because it doesn't work, right? So, similar to that, but just want to make a note of that that that's kind of ongoing. But yeah, in phase one, I suppose you could say, because already happened. So yeah, phase 0.5 or something, right? Yeah, which is great. You know, that some of that's

105already accomplished. Um, so then phase two, phase three, phase four, we'll just look at calendar years. Um, and we'll do a little update on what those look like as we go here. Um, so Aaron asked that I talk a little bit about project planning and execution. um what goes into this work before we're actually swinging hammers. Um and there's a lot uh that we've already briefly talked about. So, just kind of to go quickly down our bullet points here of what we do before we actually can pick up a hammer. First, we've got to look at the existing conditions. So, we're out right now doing field surveys. We're measuring. We're meeting with the stakeholders, the principles, the custodians, the maintenance folks, taking pictures. We're measuring. We're identifying the existing equipment. What is this thing that's

106there? What are the services that go to it? What's the gas, the water, the electric that are in these buildings? Do they meet the needs for the renovations that we're going to do? Um, then we are defining the project scope very specifically. What is it we're going to accomplish with this specific project? What are the materials and equipment that we're going to use? So, when we go to renovate the bathrooms, what are the faucets, the toilets, the sinks, the paint, the flooring, that all of that kind of information goes into what the project scope is. And then what is the schedule and the completion for this project? Um, then we move into planning and designing. So, this is when Nathan and his team, we hand them a scope. This is what we want to do.

107here's the equipment and materials we want to put into this. He goes ahead and prepares drawings and specifications for the project. Then it um once we have that available that can move on to CG Schmidt and they can estimate what's this going to cost. Um once we get that cost we can look at it and say okay does that meet what we originally budgeted yes okay we can keep moving. No well maybe we need to redefine our scope so that we can work within this budget. So that's a little bit of a cycle and a little bit of a process that we go through. Finally, all said and done, we get some final plans. We have a final budget. We've got some contingency. We can go for permitting or plan review or anything we need

108from the municipality to say yes, go build this. After we've done all those items, then we can be on site, boots on the ground, pick up a hammer, start swinging. And and I think the the piece to think about here is for every single project that's in the referendum, every single one, this will happen for every single one. And to Bill's exact point, for the fieldhouse, this this is going to take five months. So when they when we do demo in June, this would have taken five months. For roofing, this took three weeks, right? Yeah. And so every single scope is just different because of the intensity for every project. So just when you guys know when we're 3 years from now, this is the 11 steps Bill will take with every single project we

109have with the team we have here today. Sure. And different projects are at different stages. So right now we're doing a lot of leg work. Step one for the bathrooms, figuring out what exactly do they look like, what do we need to change, and what do we want to put into them. We're in one, two, you know. Um, some of other items are farther down the list. Some haven't even launched into this yet. So, we're going to have different projects at different stages throughout the next couple years. Yep. I think maybe now. Go ahead. Yeah. Just a quick question. with both of the schools having their fieldouses or gyms done um going till December, um do we have enough cushion in there so it doesn't interfere with winter sports or any other activities that we

110might need those spaces for? So, we're going to have to come up with the contingency plan for uh for our fall sports. We're anticipating that it will not hamper winter sports. In fact, we're um hoping, we've discussed this, that the first basketball game for Central, that will be sort of like the ribbon cutting ceremony and they'll be able to play that first game at Wednesday before Thanksgiving. Okay. Yep. Yep. Yep. Hail, I think we have it available. That will be okay there. Central, it's aggressive goal, but we're committed to it. our partners are committed to it and we're working to meet that that goal. So, okay. All right. So, just uh I know we know we all know this, but just to sort of codify it for us all that we we consider the budgeted

111funds for each school to be locked for that school. So, um the money that's allocated to the school will be spent at the school. So, if we go ahead and create a budget for bathrooms at Irving and we realize we have $80,000 in savings, we intend for that money to stay at Irving and to address other needs within that school. Um, we will also secondarily, you know, we're going to define the scopes of these projects. We're going to estimate them, budget them, plan them, and if we cannot meet the needs of that scope with the budget we have available. Then we're going to adjust the scope. We're not going to look to borrow money from a different school or a different area. We're just going to find a way to adjust the scope to meet

112the needs with the money we have for that school. Okay. So phase one projects uh the fieldhouse dot key HVAC Milwaukee West Milwaukee HVAC and then four roofing projects. Uh first one central fieldhouse as we know we're going to develop we're going to deliver a complete interior remodel um the fieldhouse the corridors the public bathrooms and we're going to do flooring paint signage doors bleachers equipment um etc etc. as you can see and there will be some MEP which is you know like the mechanicals, electrical, the plumbing system upgrades will be will be required for the work that we're going to do. That's going to be included as well. So we have a $9.4 million budget between um the fieldhouse dollars, the HVAC and the bathrooms. Um we intend to start right after graduation. We

113will have some boots on the ground after graduation and our goal is to end or be complete. We say December, but really it's that first basketball game we'd like to be open for. Maybe there'll be a little tweaking that happens after that basketball game, but um that's our goal. Kristen, question. Um is that with coordination with the Pat Canotton uh grant that we is that total include that or no? It's not added in there, but the understanding yes, that that is in there. I also like I meant like with the uh construction is that being coordinated as well. Yeah. Yes, it is. Yep. Good question. Thank you. Yeah, it it is being coordinated. Matter of fact, they emailed the other day to try to understand where we are with our scope of work. So, we're

114we're locking in step with the Patton Foundation. Y good question though. Um okay, so this is just a we're going to do a little we call it Matterport video. um or it's a rendering um 3D rendering um that our partners have done that is used for a number of purposes, but it literally walks you through and shows you the existing conditions. I know we've all been there. I know we've all seen it, but this is the before. U pretty cool what you can do with technology these days. Say goodbye to those. If you want a a piece for your uh uh to remember it by, let me know. We'll save a piece of the bleachers, but take take it take it all in at graduation. Take it all in. Okay, we are going to salvage

115some. So, we we'll find a way to do that. Yeah. Um, now this is a a footprint or an overview looking from top down of the fieldhouse. You have that drawing in front of you. The light uh orangish pinkish color is the actual fieldhouse footprint. The dark dark blue is the corridors. The light blue is the one set of bathrooms. And then we've got dark orange for the um the what would that be? What street would that be? Um the Lincoln side bathrooms. Yep. And then also there in the hall is where a unisex bathroom and the um concessions is going to go. So that's the basically the outline of the the area that we're going to work in with this phase one of the central um referendum work. Now we do have what will

116be a phase two. We do have work that we need to do with the pool and associated areas as well. So, if you can picture when you're at central, those hard sets of doors in either hallway of the corridor, we're working from there to the west. Um, and then into the fieldhouse. So, the scope of the referendum initially is on your paper, everything in orange plus the bathrooms. That just that was it. Um, just to clarify that, right? And Bill will talk about how we got to the corridor and other areas in a second. Yeah. Yep. So that's an overview of where we're at. So um this is just a look at the numbers as of now. These are all um estimated costs and estimated um budget so far. Um the bottom line is you

117can see the green total. We're coming in pretty good on our estimated savings from budget. So, we think we can do the work um for less than what we have in the budget so far, which is great. Um that gives us some room to work for um unknowns, you know, once we start demoing things come up, right? Um we've got some money to work with. Um, but because we have a pretty significant savings and CG uh Schmidt feels good about their estimating and where we're at, we think we have the ability to do some additional logical connected work. And that's where we move into talking about the corridors, the trainers room, and the concessions. So, these are um what we consider logical extensions of the work. It's areas that um are in the common areas,

118the public areas of the fieldhouse connected facility. Um so the corridors between the bathrooms that we're going to do the work in the um right now the trainer room is out in the hallway. We need to add a unisex bathroom. There's some weird storage rooms out there. We're going to we're going to claim those areas to get our unisex bathroom to then appropriately put the concessions in the hall probably where it's better suited. We can have a better facility out there for our um for our booster partners. You know, it it's if you've seen our existing, it's challenged, right? Um it's just going to fit way better where we're proposing putting it, which is in the existing trainers room. It's going to be thoughtfully designed and just, you know, it's it's going to be really

119functional. Um, side note, then the the swimming folk can use it too. You know, it's not trapped in the fieldhouse. There can be other uses for it maybe that it doesn't get used for. Now, um, and then we're going to move the trainers inside the fieldhouse where it's probably more appropriate. They could be closer to the athletes. Um, and we can redesign their space as well. So having the the estimated savings we think we have now, we feel good about, we're adding some scope, but thoughtful scope that is connected and seems to make a lot of logical sense. And um that's going to take our savings down to still, you know, a a pretty um pretty um it's still a pretty large number, but it gives us enough cushion for the unknowns, right? Yes, sir.

120Um, button man. Um, speaking of unknowns, I'm assuming this is kind of planned for, but I know when we had talked about the fieldhouse years ago, there was concern of potentially asbestous abatement from underneath the flooring. So, I'm I'm assuming that's figured in there as well. Yes. So, um, we do have what we what you can see there called contingency and soft cost. So, we do have some dollars set aside just for those unknowns as is. We do know that the existing sport flooring has mercury in it and we are going to remediate that. Okay. So, there's two layers of flooring, sport flooring in there. That's all going to come out down to the um concrete that's there. We're actually going to cut out the center section of concrete um so that we can just

121the construction methodology for the Pat Conetonin floor. M we're going to cut that out, redo the concrete, um lowered so that then all the flooring meets appropriately. But there the long answer to your question is yes, we are going to remediate in that. No, that's great. And then on top of that, I just want to thank you um whoever decided to do the concession stand as well. A lot of people are going to be very grateful for that. As somebody who was involved in booster club for a long time, it was definitely not the most convenient area to really be able to suit. I certainly can't take credit for it, but that's a a good example of why taking time to weigh into these things and speak with experts and get out and do field

122sites and like talk with Bill met with the team at Central, five, six, seven times now. Like hearing that is helpful because it speaks to the people who are living the needs and want those things. And I think that's a good point of like this is how far we've gotten I think today and maybe Bill could speak to this too, but you can see between the contingency and the current budget you're at about 2.8 million and it's a good it's a good point to like maybe stop and pause and go this is where you get through the first phase and go what things like Mercury else came up hopefully that's it and you go we got 2.8 8 million. Now, do you extend the locker rooms? Do you like you can start doing other things

123with that? And that's kind of where we started having conversations about like, you know, when the dollars really come in, you get a chance to like expand this and go what else could be right. And so, um, as Bill mentioned, phase two, we're looking at pool. So, there's some more stuff to come, but at least there's some money here to like expand that vision a little bit, which is good. Sure. So, yeah, we're really focusing now on, okay, we've defined this scope. We're not going to grow the scope from here. like we're this is phase one. If we end up at the end with some savings with contingency that didn't need to get spent, then we'll consider that as a central phase two item and whether that gets rolled into pools and lockers. That'll be

124a you know a discussion with all of the stakeholders what happens then. But you know that's a that's a great place to be frankly it's I'm glad that number isn't in red before we've even you know finished planning. Yeah. Y So, it's a it's a great start. Everybody's working really hard and um um this is all really good news so far. Yeah. So, oh, can I just because I don't understand construction management and juggling all of the projects. Uh, when you're doing something where we have these corridors, train, trainer room, concessions, where's the go nogo decision point of, you know, we're saying right now we have some extra funds and you've expanded into doing extra projects for that. Um, but given the economy and other things that are going on with possible rising costs, um,

125how do you how do you decide when that's okay to to spend that much money on those couple of extra pieces versus maybe rolling it into some of the things that were supposed to be in phase two and doing those first and then getting to those later? Like what's the thought process behind that? Okay. Um, sure. I think um because of where we're at with the projected savings so far, we're we're not using a huge chunk of it that we still have the contingency dollars and we still have additional savings that we have a really good cushion that we can feel good about and comfortable with the additional growth of the scope and also um the work that's going to be done in that additional scope is pretty logical to the footprint. Um, we've got

126a bathroom, set of bathrooms here, a set of bathrooms there, and we have all of this in between that's going to be heavily used by the public, the community, the school. And to do a full remodel of this, this, and this, and then not touch any of that isn't super, it doesn't make a ton of sense. Like, it's it's pretty logical that it flows. Yeah. Um now knowing that we have enough cushion that we we will likely be rolling that some of that at least into a phase two. Um looking at the other work that needs to be performed at central. So talking about the pool the we have um that's about it because we're covering the bathrooms in this we're covering the HVAC in this. I think I think one thing to think about

127and to your question u uh Mr. Burns is is part of like how much can you bite off and get done in a summer or otherwise shut down this whole area up to you know April May then. But I want to give Ryan a chance to jump in here and weigh in on this too. Yeah. Yeah. So, just from a construction standpoint and in the preconstruction, we've basically have some milestones that we work through with Nathan of like a schematic design and then a design development. And then the third really milestone is construction documents. So, that's when drawings are complete. Um, everything's ready to go out to bid. So, we've basically gone to a schematic design level and and done a budget check on that. So, we'll do another budget check um at a design

128development level to have a checkpoint in in another month or so and see how things are reacting and what's happening in the market um to make sure we're still on track. And when we're at that level, you know, we can make little tweaks either up or down. Um you know, there's a lot of considerations that can be made um you know, when you're talking about the extent or level of remodel, the finishes that go in. um you know to either find savings or find places where there's value in upgrading a finish. Um so that process is ever evolving. Uh these numbers are always changing with the cost control log as things get um considered and and either added into the project or or potentially um you know scaled down to fit within the budget. Great.

129Thank you. Yeah. I just don't want to get to the end of like phase three and be like, well, we have these four projects that we said were going to be done and now we're out of funds because we've added it elsewhere to other things that even though they were logical because it I completely agree just you know how that works for us. So, thank you. I appreciate that. I think another just to put a a cap on that is any items has its own discrete budget. So, the pool already has its discrete budget, right? Um, so we're not we're not touching those funds with these funds. Um, if you know what I mean. So that that work will be its own entity. We have money budgeted for it. Um, ideally we're going to be

130realizing savings in earlier phases that can roll into those. We're we're not ever looking to borrow from projects that will happen later to fund the current projects. Each one's got to stand on its own, if you will. Does that make sense? Good question, though. Yeah. Okay, maybe just one additional comment and it's a shift in mindset, but I can appreciate the unknowns, the uncertainty and the variables that exist within the economy with the bid market. The estimated numbers are still estimates until we start construction. I think one of the benefits of the central fieldhouse project is we know that we will be starting construction in the very near future. So the bu ability for the estimating team to project a couple months into the future is different than a couple years into the future. Um

131and I think the shift in mindset would be delaying these additional projects means they would have costed more money in the future if we can feel comfortable about maintaining savings but also spending some of that savings efficiently to to buy things cheaper now than they would be in a year or two. I think there's a benefit to that too. I appreciate that. Thank you. Okay. Great. Okay. So, well that is we would jump on to docu. Do we want to talk about central anymore? Feel good about where we sit there. Okay. So, hammers in June. We're going to get get some work done. Bleachers are going to go away. Flooring is going to go away. Okay. So, jumping on then to uh Dodd Key. So, we have at Dodd Key um this is an e

132situation where we have a steam leak that's been vexing our technicians there. We've got some challenges with that and we want to solve this problem before the next heating season. Um so, we've already had engineers on site looking at the problems, looking at potential solutions, and we want this to be one of our phase one projects. Um the ramifications of that leak is it's causing damage to the gym flooring and to associated some of the offices that are connected to the gym. There's some visible not pretty damage that's happening. So we need to solve this problem and we want to solve it as part of phase one. Um so like I said we've been on site already uh formulating um plans for how we're going to do this. We're going to terminate the steam heat

133at the gym and we're going to add new systems, meaning um units that will sit on top of the roof that will then provide heating and cooling for that area. Um so this is just shows you our boiler. You can see those the piping that that's leading into the far away zone there. That's where it's going um underneath the flooring and that's where we're having issues. We we can't get to it. So, it's not like we can just solve the piping. It's actually literally under the flooring in a way we can't get to unless we tore up all the flooring. So, um and you can see a little uh image there of some of the damage that's being caused. Um any questions about dot key? So, again, that's one of these emergent things. It might

134not have been top of our list, but it is because it's an issue. Um, another one, uh, West Milwaukee HVAC that we want to do in this phase one is, uh, the boilers. This is not as emergent. They are old and, uh, well past their life cycle. We can't get parts anymore. Um, challenge to maintain. Um, this is a plug-andplay where we anticipate being able to use like for like. Um, it's not the old monster boilers. These are more compact and easier to take out. Plug in new ones, make some connections, and away we go. Not quite as simple as that, but um the general idea is these are plug-andplay. We can solve the problems there relatively quickly. Um so that's the idea with with fasttracking this into phase one. You can see them there.

135Um yeah, and similar to the central fieldhouse budget analysis, when hard costs get done for these, we'll see, hey, how close to one and a half million are we? Is there enough room to add the chiller that we talked about in so that's at top of mind for this whole team given the issues we're having at West Milwaukee. So So when we come back, we'll likely have that information at a later date. So So we haven't That is literally an emergent problem as of you know, yesterday. we're already jumping into it how we're going to solve that. Um, we're going to have a meeting on Friday to kick that around with the design team. So, uh, Chiller will get rolled into this work as well. So, we feel just, uh, off the cuff here, we

136feel good that we're going to make that work within the budget we have for West Milwaukee. So, referendum budget. Uh and then um we have roofing projects. So Steve is a very good roofing uh contractor partner. They were able to get these scheduled and get these rolled out so that we're going to hit four four roofing projects this summer, which is great. Um we can get uh get the ball rolling on a number of these. Pretty straightforward. You know, roofing is roofing. Going to tear off some old, put on some new. There's the roofs, central Persian horseman, and hail. And here's some dollars. Again, we we're going to realize some savings here. Um the savings will stay with the schools and we'll um consider how those can supplement or um work with other work that's

137referendum work that's going to be there um and help those budgets. And and I see someone looking at Persian. If you're wondering why Persing has a hard cost of 43,000, it's because there's the section of roof that was slated, similar to Hail's gym, had to get done pre-referendum. So that 700,000 is real savings because the section of roof doesn't have to get done. It already got done. So we're imagining what that could look like at Persian. And uh you know, we'll bring that back at a later date, too. But it's a good problem to have. Any roofing questions? Okay. All right. So, I know everyone wants to also think about uh what's phase two look like? Well, we're jumping into that. Uh obviously, we're very, you know, we haven't been into this that long, just

138the last two months. So, the summer of this year is when really phase two will be thoughtfully planned, coordinated, and rolled out. Um, and we hope by the next workshop to have a really thoughtful phase two for you. Um, and what but generally speaking, we'll be doing more roofs. We guarantee we know that. HVAC, we've got a number of boilers to replace. We think we're going to have a good handful of those as part of phase two. We're also going to begin some of these AC projects that are very challenging and very complex. getting AC in some of our schools is not going to be easy, but we do think we're going to have um several of those in the next phase. Um we're also working on our standardized bathroom remodel. We have 60 plus

139bathrooms to do, which is a lot in a lot of schools. So, we anticipate that our first bathrooms will be going in the next phase. And then we have a lot of miscellaneous items. We have some concrete work. We've got structural repairs to do. Um, we've got uh one or two flooring projects. So, we anticipate that we're going to roll a number of those into phase two as well. We also have a few pools. Whether we'll hit all of the the pools in phase two, I don't know yet, but we will be getting the pool work going. We do plan on having all levels um involved in phase two. So, again, we'll have some high school work, we'll have some intermediate school work, and we'll have a lot of elementary school work in phase two.

140And then again finally uh we anticipate having a really thoughtful phase two plan for you by our next workshop. And I think that brings us to the end of the construction portion of that. Any other questions that we haven't tackled so far? So that's Bill's section. Caroline, if there's no questions for Bill, we'll shift to Carolyn for communications just to kind of break that up so you guys are aware. Any other questions besides me? Um, so the, uh, the one question I had because you've got your times when you're stopping, right? Uh, December and then January between phase one and phase two. Is it going to be a a blurry transition or is it going to be a hard stop, hard start transition where it clears and then start something else? It'll likely be bl

141be blurry, you know. Um, will kind of that's kind of why we're hoping to come back like early fall, September, October to go like, let's look back. How are things going? Let's look forward. What are we planning? And that way we're always like six, eight months ahead of you guys. That way you kind of know what's on the docket. What's changed from the I mean there'll be a cycle. We'll get in a groove here once we get going. But feel free to Sorry. Go ahead, Bill. Yeah. No, I mean so central will likely be complete, right? With that hard stop of the calendar year, will all of the work for Dodd Key or West Milwaukee? Likely, but there potential that that could carry into 26 depending on lead times for equipment. And then will phase

142two initially immediately start in January? Well, no. You know, some of that stuff is summer work and some of it needs to happen outside of schools, but you know, generally um the calendar year just made more sense for us at thinking about the phasing. Um, but and and two, I guess I was more excited that maybe you guys would get stuff done sooner. So, if you're done earlier, then you can keep going with it if it's possible. But, you know, I certainly understand we have a construction season with school in session. So, for sure. So, like if the question is if um we have a set of bathrooms for phase 2 planned and ready to roll, would we start them in November? I think so. I think we're not going to wait for arbitrary breaks,

143right? We're going to when things are ready, fully thoughtfully planned and organized, let's go. Okay. And I think that's the detail that we're hoping to like start getting into with phase two is like what's the turnaround on a bathroom? Can we knock one out over Christmas break and get it demoed? What's it look like to put it back together then? Is it like two bathrooms at this school? You could probably shut two down at Wilson. You can't shut any down. Like there's a level of detail with that. Also, I think to speak to more of the schools and the AC, each of the schools have different I mean, you guys know each of the schools are very different ages. So, like you get over to Man and Jefferson, those concrete tunnels that carry the HBAC

144look different than they look at Irving. So, each of these plans are different, too. So, I just for the public, for you guys know too, it's like it's to develop these plans are very specific to the school and what's going to work and what's not. So, like one school's air conditioning might be a month, one schools might be six months. It just depends on kind of what that looks like. So I think you're I just want to comment. I think you're saying that because we don't want the public to say, well, why why are they doing some elementarymentaries right now and not doing the rest of Okay. Yeah. Exactly. Because some are just going to be very different. Exactly. Yeah. Yeah. Thank you. Great. Thank you. Yeah. Maybe just one more comment on that question

145too. Um I think the difference between design duration and construction duration also is where that gray area or fuzziness comes in. I think it is very likely that we will be designing components of phase 2 projects if not components at all phase 2 projects during the 2025 calendar year to be prepared for January, February, March, whatever the most appropriate bid date is for summer 2026 work. So, um, while there may not be formally construction efforts overlapping phase one and phase 2, there definitely will be design efforts overlapping between the two. Great. Thank you for that. Thank you. Yeah, I guess. Sorry about that. Um, how accurate are your guys' deadlines or projects? I know as a student it can be very frustrated sometimes when whether I'm not saying it's your guys's fault but certain c

146um external circumstances can happen that cause a project to extend past extend past the deadline and it can it can definitely be frustrating on the student side when hey this is going to be done or this is going to be done before the first basketball game and now it's not going to be done till after Christmas. So I guess how leaning are you guys with those uh time frames? Uh for that one specifically it is a aggressive goal. We're um we're we're on a a very tight and and um sped up deadline to reach that, but we're I think a lot is happening that we feel good about that being realized. So, some of the equipment that has longer lead times, we've already um worked through that process. We've released that to the contractors to

147get it on order. Um so, we feel good about that deadline. Um, things happen in construction. We all know that. Um, so it's hard to ever give like a 100% guarantee that we're gonna achieve something, but we feel we feel good about it and we are obviously very thought we are very aware of that. Yeah. You know, we want we don't want to put promises out there that we can't achieve and and certainly the inconveniences of the work we're doing. It's like impossible to be in a school and inconvenience you and get the work done and it's it's a lot of moving parts and it's challenging for sure but we are very aware like of not inconvenience you any longer than we need to for sure. Thank you. So I would assume though in terms

148of like design when you're talking about like 60s some bathrooms at a certain point there is some level of the design that becomes sort of modular right like on the front end you know like you're going to be you're going to be getting your your fixtures and stuff. So the further into into it you get the the shorter the lead time is to plan a pro like a bathroom remodel. Yeah. So for projects where they're like you're rolling over bathrooms, we'll get into a groove with bathrooms. All the bathrooms have standard things such as this is the tile we're using. This is the type of fixtures we're going to use. Now every bathroom might the the design of them might be different because of the way they're laid out, the location and am I speaking

149to that correctly, Bill? Yeah, I think um one thing we're working on right now is what's our existing conditions and what do we want our design matrix to look like for the bathrooms. So, what do we want this standardized bathroom footprint to look like to carry across all the schools and how it can it be adapted to all of our very unique schools? But you're right, once we sort of have that matrix built, these design standards in place, the bathroom frontend work is going to be much shorter, right? And then we then it's just a matter of how do we schedule getting into each school? What school is going to allow us to have what bathrooms? How do we coordinate the work and then how do we execute it? But the design window on the

150front end is going to really shrink. Right. Awesome. Thanks. For sure. Now, I can't say that for things like HVAC. All our so different that each one is going to have a very discreet and independent design process. So it won't be as simple as we can't shrink that design window for AC in Irving versus AC in Jefferson or because it can't be standardized in the same way. Exactly. That's a good point. Now we are going to standardize what we can. So boilers, we have a specific boiler that we want to pivot towards that's going to give us a combination of efficiency and durability. So we already have that design standard in in play as much as we can. Right? So down the road, those boilers are going to be more consistent between consistent across the

151district as much as we can. There'll be might be one or two that just can't align with that for whatever reason. Same with as we um implement AC, you know, if there's RTUs, we want to use uh you know, whether it's a manufacturer or a system or process that's repeatable across as much as possible, right? We don't want this manufacturer here, that one there, that one there, this control here, this type of control there. We want to make it so that we as a as a district can manage those systems for the next 30 plus years in a reasonable way. So great. We will make things as repeatable as we can and and you know, as similar as we can for sure. Perfect. Yeah, it's great questions. Any others before we shift? She's going for

152the the mic again. I got the mic. got she got turned down last. We can always come back. I can't see Rebecca very well. Okay, my turn. Yep. Go ahead. All right. So, when we uh first got into the referendum leading up to election day, we used the tagline of our students, our schools, our community, our district. And we really wanted to capitalize on that just a little bit further. So, we came up with this graphic. Um I'm going to pause it. There we go. And we replaced our ballot box and check box or check mark rather with a hard hat, a shovel and a crane because now we are building our future and really emphasis on the our as our pronoun. Um so this graphic will become very familiar and you will start to

153see it all over the place just like how we um communicated information out leading up to the referendum uh with our graphics. We will be doing the same with this graphic that you see right here. So our goal is always to keep stakeholders informed about um whatever it is that we are working on as a district. Obviously right now this is our referendum projects. We'll do this by regularly sharing updates that highlight projects, celebrate milestones, address challenges with the transparency and accountability. That word transparency is one of the words that we would hear all the time from community members is the appreciation behind us being transparent with as much as we possibly could. Um, we also want to make sure that we're maintaining a consistent communication schedule, um, so that we can demonstrate our pride

154and responsibility in this work, but also continue to build trust and positively shape the community's perspective of our district. And again, we really want to capitalize on the momentum that we gained leading up to election day. So, how will we do this? Starting with quarterly communications, we are going to rotate between a video and our mailer. These are kind of our higher stakes communications. Um we're we'll do one a quarter, so roughly every 3 months. The first one will go out in June and it will drop the day um after the Monday after graduation, which will be our referendum kickoff video. So some of the photos that you see on this slide is from filming last week with Media Bolt getting this kickoff video ready. You can see we're in the fieldhouse, that being one

155of the projects that we will certainly be highlighting. In August, when we release our annual report, there will be a large section that features the referendum projects. So, it will include an update on the progress we have made as well as a forecast what is to come in the future. And then in November, we will go back to another video. And again, similarly, that will be highlighting what we've done, what's coming up. and then in March having a specific referendum mailer um sent out to the whole community. So these communications are really meant to reach wide and far. Um we don't do a lot of mailers because we do have a large district. So there's a lot of uh resources that go into mailers. So we want to make sure that we're doing those um

156in a manner that makes the most sense for us. To drill down a little bit further for monthly communications, we have our district newsletter that goes out on the 15th of each month. Starting in April, we have a section that highlights referendum updates. The piece about our monthly newsletter that's different than the Westway, which goes out every Friday, is that we do have subscribers. So, anyone in the community, anyone from the state, the country, quite honestly, anyone with an email address if they would like to get updates on um the referendum, they are encouraged to subscribe to our newsletters so that they can see what we have going on. Also, on a monthly basis, we will be creating and posting individual school project one pagers. So, the small one on the left hand side should

157look very familiar. Those are the ones that we had um at all of our info sessions and at all of our school buildings. And it outlined the work that we were hoping to do if the referendum passes. It passed. So now we have an updated one-pager. And on the left hand side, I realize it's pretty tiny. The left hand side includes the scope of work. There's a red circle that says updated May of 2025. and that is circled because that will change each month when it's updated. And then the right hand side you'll see some statistics about the building. And then you'll also see a timeline. The orange section is the design phase. The gray section is bidding. The navy section is construction. And then the yellow star would be completion. So that chunk is

158also circled um with the red circle because that is going to change. So, I'm going to kind of shift a couple times to show you guys the difference here. So, this one pager would be an example of before we start construction. So, this is like a pre uh construction one pager. And then this one, if you notice on the left hand side, it says updated in September. And then when we look at that timeline, there's a whole chunk that's been shaded. So, I'm going to go back and forth. You see how some of it's shaded? And then, uh the scope checklist. You can see four of the five projects have been completed. And then the circle is showing a 65% completion rate. So this will be considered an inrogress one pager. And then lastly, this

159would be completion. So that says updated August 2027. You can see that timeline is fully shaded in gray. The completion circle is complete. And this scope checklist um has everything checked off. And then we drill a little bit further to our weekly communications. So we will be running a feature Friday social media campaign which will consist of videos, photos, and graphics. It's really important to us that we highlight all of the projects and some obviously will not be as glamorous as the fieldhouse or a new pool. So um when we think about before and afters, we think roofing. Um, when we think about time lapse, we think about the widening of the driveway at Walker Elementary. Um, just finding fun ways to highlight all of these projects and having something every single Friday gives us

160many, many, many opportunities over the next four years to make sure that everything is included. So, some of the topics that uh will include meeting the team, what's happening this month, behind the scenes, ask the builder, and then like I had said uh highlighting specific projects. So the two pictures that you see on this slide are from some of our first feature Fridays which be will be meeting the team. So you see we have Bill and then we also have Ryan from CG Schmidt that will be highlighted in one of our first videos. And then lastly is ongoing communications. Our website is regularly um updated. It will have our building one pagers which will be updated every month. board workshops. That's also where individuals can go to subscribe to our monthly newsletter. Also wanted to

161highlight the referendum info at wawwmsd.org email address. Um that is on our website and that's something if someone has a question about a project um or looking for additional information, they can use that email address and it gets routed to stakeholders who are able to answer their questions. And then also just any key milestones and developments as they arise. Social media will highlight our future Fridays, our quarterly communications, and then any milestones and developments as they arise. Again, with this being four years of work that we have ahead of us, um there are certainly things that will change eb and flow. So, we'll capture that when and where and how we need to. And then lastly, we have events. So, project specific events, thinking groundbreaking, grand opening, um also community events. So, we'll continue to

162go to uh West Dallas Night Out, West Milwaukee Night Out, Allakart because we want to make sure that the community knows we're appreciative of their support and we want to be there to provide information at them through any avenues that we can. And then lastly, we have staff meetings. So, as buildings um kind of come up the docket and hey, we're going to be coming into your building and we're going to be doing some work, it's important for Bill and I and other stakeholders to be there to share with staff what they can expect to make sure that they're fully looped in. on what is to come. And just a couple quick things. So if you guys get questions, I know some of you have emailed like, "Hey, this contractor, I got this email." If

163they're emailing you, you can forward their email to that email address. It's on the website. It goes directly to Bill and then Bill can, if they're a contractor, it can get to Ryan, gets on their list. When they get send bids out, they'll get the email. They can certainly send a bid in and and, you know, see how that lands. Yeah, I I just was about to expound on that. I I agree. I I really would prefer that you not even engage in those kind of conversations. Quite honestly, I think I'm saying this to protect every single person at this table. And so, we don't want anyone to accuse anybody of making a promise that they probably did not even make. But when people are do not get contracts, they say some of the darnest

164things. And we want to avoid those darn things from being said. So, if you get a if you receive a question, send them directly to that email address and then we'll address it. We want to keep you guys free and clear of that kind of stuff. Okay. And and then the last thing I just want to mention to follow up on Caroline's last bullet, staff meetings. I think one of the things that we've been trying to do and we'll continue to try to do is we really want our teachers in the schools to be a place of knowledge because when community members say, "Hey, what's been going on at the fieldhouse?" the teacher goes, I have no idea. That is a bad look for the district, even if they don't work in that school. So,

165we're going to try to make it point to like brief the principles of what we know today. So, when they go home for the summer, central staff will know exactly what's happening at that school this summer because when they get asked, we want them to be able to at least provide a general idea of what's going on because it's helpful for us to be like, you work there. Yeah, you should know what's going on, right? And that helps us as a community um really build the I think the communication really outward to everybody. So any questions questions from the board? You have one. I just want to say that's extremely thorough plan and but I do love that as a you know board member we can also post a picture and be like look at

166the completion here it is like here's where we're at this is what the timeline is so it's super helpful and it's a lot of work you guys have done behind all this so thank you yeah thank you any others questions before we let them go or you go So, I have about 15. No, I'm We're trying to let John's last meeting go as long as possible, right? Yeah. Just keeping him here. Living the dream. Okay. Um, yeah. If there are no other questions, I think want to thank you guys for all of the work and your presentation. Yeah. Thank you so much. Stag it. Can't even ask it. You're all stealing my thunder today. All right. Just trying to be efficient. Do you have one more question? Yeah. Yeah. Yeah. See, he doesn't want it.

167We still have it. It's on the table. Um, I just really wanted to sincerely thank all of you guys. I've thoroughly This might be my last meeting, so if it is, I sincerely thank all of you from the bottom of my heart. I know everyone's worked so hard to get here. And it excites me as a student, not only because I'm here, because all the other high school students are here, but because I know that after I leave, you're going to have waves and waves of kids to take this position. And it's only going to get stronger. I am just so excited to see this position grow and thrive beyond me, beyond just hail, all of this district. Everything is so awesome. I'm just so happy I get to be a part of it. So,

168sincerely, I thank all of you. You truly are some of the most influential people in my lives. So, thank you. you guys. Well, our bathroom. Yeah. Wait. So, I have a move and a second. Yeah. Move in a sec. It's already done. So, then all those in favor for adjourning for I. Those opposed, we are adjourned. Good night.