001all right I'd like to call this meeting of the West sou West Milwaukee School Board to order uh Miss car would you please lead us in the pledge of course I pled Al to the flag of the United States of America and to the Republic for it stands one nation under God indivisible with liberty and justice for all thank you sir would you please call the role Miss steal here Mr sikic is excused Mr K here miss Carr here Mr Becker here Mr Burns pres Miss Lee here Miss Kaiser here president Le here of this meeting has been posted in accordance with both meeting laws of the state of Wisconsin do you have any modifications the AG this evening there are no modifications all right we're gonna move right into our student showcase one of
002members we can move up to the front here from Nathan hail so thank you for having us tonight uh our one sh at the Showcase here so we have S presentation today I'll just talk a little bit about our theory of action and then I'll turn it over to Mr Hart Mr is our CTE teacher in the Autos area and the two individuals here are Jackson and Alex they are the winners of the technician technicians of Tomorrow competition and they'll talk to about the competition how they appli stuff from their what they learn and uh talk a little bit about next steps with their higho careers and things like that on so first of all our theory of action uh that everybody's starting with this uh I highlighted a bunch of work that I would
003be hard to see high quality grade level explicit instruction line of course and e standards this isn't necessarily act standards but definitely is curriculum related they'll talk a little bit about how some second qualify into that same type of situation just have to be assessment aable and ready to take those kind of thing no matter what career you're in so they'll talk a little bit about that impactful instructional strategies is another focus at na High School throughout the year effective plcs we're talking District how to work better uh across the board and your content teams uh and cycle the data analysis we're in the process of our acate testing this Wednesday that's one we're on uh and our ultimate goal is that all basically 50% of our student 75% of our subgroups uh move over
004one for proficiency level as measured on the E test and I'm just going to talk about a couple other things what we've done around the AC test uh and preparation for that this year uh we've had two practice pieces one in October one in January that's where our data analysis comes in like how are we improving over time ultimately rubber Road Wednesday right and then we get the results a little bit later in May uh students have worked through on College which is an platform in all their core academic classrooms uh and guys as well uh and those are in the core areas but in the elective areas they've supported reading and math which she this P here today so they're all reading across the curriculum all doing math across the curriculum as well um
005the one Focus area that we've HED in on the last several months is active and so I underline a few key words what is active engagement that's not a key engagement but active engagement in the classroom partic ipating me mentally and physically involved in the lesson and interactive student centered and fosters curiosity for learning that is exactly what's happening that Technic and competition um I did throw up a little diagram we talk here as a staff there's passive engagement and active engagement in the classro you walk into a classroom oh everybody's on a task and just quietly doing like a worksheet that would be passive engagement active engagement is how are you working with that worksheet it's talk to work together to problem solve to share out that's what these guys do in their competition
006and in their coursework so this goes hand in hand with that so I'm going to turn it over that's enough about the school Improvement plan turn it over uh for a little bit from Mr Hart here to kick things up um as far as what I had the kids do um we that are included power mechanics which is small um the course for that we go to you'll find a lot of this on thec um all the way down through just taking a single [Music] cylinder all back together and process with the S throughout pleas follow the being able to um as you can see some of the I statements some of the innovative solutions if they run into missing before and got what work so there a lot of that involved in this getting
007started u and then going to the inro to Auto so uh the intro to auto maintenance is what I kind of started with investing even in the mechan stting that auto that interest early and figuring that operate that car to be out the start doing the same things that um so that when softw above they can start taking Autos we go through the ASC areas there um which you can see on the slide where they start getting into those employee ability we actually start testing um where we take the auto and white truck certification test here which is the test that I give for you guys to start they send me we want you to give this [Music] and ra and above West Bend all the way toal walk down to Geneva area and then
008once they qualify get to Alex and who's our Junior Al mil and they had the two highest scores um and I'll let them actually talk about some of their goals here you can see off the the screen what they plan on doing and then they'll talk more about the competition and specific that about six weeks from the time theyed want go first you got to share here before I move on but your goal here is ultimately what well my goal would be to work on aircrafts and jet engines but currently I just got a job at Gord from this competition so kind of working in that see that takes me ucation either actually just before I got there a couple hours ago I had an interview a dealership from the competition theyed out to so
009to qualified for this competition we took that light maintenance and repair test like Mr was talking about it's a 55 question test similar to act it's got multiple choice questions everything on a car you can think of all with different like technician a technician b style questions going through the diagnosis of a vehicle we got the two highest scores and top 18s that it led to get the competition prepare for it we were twice a week for like 10ish weeks working with iser and CIS right there in that picture we were working on electrical testing with Justin punis the differential is one of the things we had to learn so we learned a lot of different math problems on how to actually diagnose electrical problems or different very precise measurements I was going to say
010superintend if you bring anything along that thing like 100 pound b under your cover controls the front to the back and the left to the right yeah that's what it is sitting under there and they cut it in half that's what they work out yeah practicing measuring that it's a big thing when you get dealerships there a lot of fails a lot of times so a lot of like skill stations and then we also when we first got there we took an additional test part of and then through SK stations and think seven9 I don't the exact number but uh so went through a lot there is U perex like gaskets and and red lockers Eng mechanics like putting the head on the engine really like that thing talking about that make sure it's and
011then a whole buch other ones um so for the handson competition we got AIC with a customer complaint on and they wanted get ready went through a scan tool and verifi the customer complaints and then went through and found other issues and actually found an extra issue that wasn't supposed to be so we went through that all the issues that we could and then we also clean the vehicle part of the presentation want to talk as far as the actual competition itself those top three pictures are all us working on different stations um both the first two measurements we were measuring all different kinds of pieces they laid on on a table we had to use all these different precise measuring tools to figure out if the things were in Spec um engine mechanic was
012the same way we were reading off a packet that was provided by the dealership of the manufacturer specifications and we had to figure out if everything was good on Parts yeah so the skill station kind around you got a packet with a couple different options and it was up to you to figure out which option was the cor vehicle and spe for the vehicle and iation so like with the here the backlash there's PL in it that you have forces and if that's not up to spe you had notifi you got write as far as the car goes in this competition we were given the car with the customer complaint a work order similar to if you were to take your part of the dealership the technicians handed that work order so you're giving one
013of those and we had work off of that to figure out the bugs wrong with it some of the and recogn we got is scholarship scholarship there and we also got we both got one of those tool boxes yeah really expensive tool boxes maybe also got5 harb free got most of tools in there other than a couple that I just threw in there and you got break it up a little how much it because like everything in the end probably added up to eight grand including the scholarship wow that's awesome as far as learning an opportunities we all we went through all those different learning targets that we go through in class every day but applied them into the real world like actually how what you do in a job or in secution like that
014we all every regional manager in the area has given us a business card or try to reach out to us for a job because we won the competition and it's held by every dealer in the area all of them trying to play for your schooling and get you further into the dealership this comption I know work a lot on but prior to this I Prett much done nothing on C so going from pretty much nothing to school class I had interview couple other out for job opportunities and then from like a school standpoint um a coming up a lot of the stuff that you might not think you use for like mechanics matics to measuringu like that English questions from this car I'm really seriously do you remember at what age you thought you might
015want to you as a child probably really little I've been I've been doing it for a long time now my dad my dad is a master technician for like 15 years so he's pretty much we grew up in a garage working on the car so completely different experience because are say that you just decid I'll take auto mechanics see where Le yeah so I love the shot CL just like you know I like making stuff like with my hands like Legos a lot whatever U so I thought you know shop classes I can get out of the normal class something so let me here and PR this I I think I one oil change with Superion um Jackson you said that you're doing automotive and education you want to be a CT teacher maybe someday
016or so I actually have a student intern at what elementary school right now I do fourth and second grade um kind of just looking around at all the educational careers that kind of interested me once I started working atol program I've kind of gone into there um so I'm looking I actually more the skill tesed those competition what did you find was the most challenging for probably the measurements down to measuring resistance was my struggling so there's way you convert resistance to voltage in the circuit or like watts and stuff like that all the different conversions when you're missing a variable that's probably the hardest thing in my opinion was the time frame for that every station had 10 or 15 minutes wow okay we got the furthest in that beginning we almost had it
017um just one I want to say that stole my question I was going to ask this competition has impact studies than for I actually to say everyone confidence is fantastic and just that welled appr I think the biggest thing I think it's a big eye a lot of people do students at know about like the stuff that you guys are doing they know this something because for someone who didn't come in like I think I want work on cars someone who did it for very time you know having that opportun ability understanding the all the skills you learn to get ready for a test like AC can be effective in Auto water other U you know CTE horses is are we doing a good enough job of that is are the things you could see
018as students that you've learned about these things earlier that we should be positive about and that like that we consider as for um maybe adding the opportunity to even like the younger kids like even eighth graders maybe G the O opportunity to like small engines or even intro Small Engines because like our Woods classes you can start Woods in like seventh grade and you're you have that experience further in but you come into high school and you can take far mechanics but some kids don't take it right away and they don't always have that background knowledge coming into those classes I think a big part of it too is um especially with high school and mechanics like this a big part of it is once I got my call I would understand how it I
019don't know that's com across a lot of high schoolers but just something that I figured i' using very often I wanted to have some idea about work and going through that for this now and bring your power all right awesome thank you so much guys con and they are sporting their jacket trying to get free auto repairs oh really I don't think we can't do Brandon okay all right well thank you very much that was a great uh presentation from Nathan ham thank you again to uh students and staff and families for being here to share board about this a really great um competition and some things happening in our C program so round of applause for everyone who participated today all right that we move on to the superintendent's report so good evening I
020also want to Echo congratulations to the young men on their presentation as well as their accomplishments at the uh Auto Fest a few weeks ago but I think what they talked about though is the need to expand the opportunities for our students without saying it I think in so many ways that's what I took from it so uh it's definitely a a good night good day to hear that kind of presentation and the direction that we're going through as far as as far as our strategic plan is concerned legislative session continues bills formally introduced a new round of Education bills has been introduced introducing additional restrictions and requirements for school boards to pass referenda these include eliminating recurring referenda require requiring property tax information on the ballot and eliminating fund funds raised by referenda of
021more than 50 million from a school district shared costs other fills include designating School athletics by sex at Birth allowing backup lights on buses requiring specific policies on student names and pronouns and extending open enrollment timelines for military members Marquette law school polling includes education issues Mar marquette's law school conducted a poll of K12 education focusing on public views of on Act 10 satis satisfaction with Public Schools private vouchers property tax Dei programs and special education funding these results showed mixed sentiments 58% satisfied with public schools and 41% dissatisfied with Public Schools 58% of the respondents supported holding down property taxes is more important and 41% supported increasing taxes for public school funding 76% supported a major increase in special education funding with a majority of all partisan groups supporting this idea this brings me
022to my next think the wasby day at the capital so on lastek Wednesday along with with myself uh Mr Lee Mrs Kaiser Mr steal Mrs car and Mr Becker we all attended the wasby day at the capital this was an opportunity for us to Lobby the legislature on on specific issues that are affecting our school district as well as students of the state of Wisconsin we lobbied specifically for increased funding for special education and also for better and Equitable funding for all school districts so we will not have to go to referenda so much so this was um definitely an opportunity where we engaged with not only uh state senators um State reps also staff members from the different offices uh just overall a great experience for myself as well as uh for the board
023members and I'm sure at some point tonight they'll talk about their experience in lobbying addition recognitions black basketball an incredible season comes to an end The Wack boys basketball team gave it they're all battling to the sectional final with heart determination of teamwork we're so proud of their effort and the way they represented our school as well as our district so I want to uh thank you players coaches and fans for an unforgettable Journey uh this is very very much Bittersweet I see Mr Jesse in in the uh in the audience we were uh Main Stays at all of the games and and just trying to cheer these kids on and so um I I kind of felt like I was a the the fifth coach at times because of my screaming but it's just
024um you know coming into the district you really have uh I've become a fan of what these kids are producing on and off the court so I'm just so proud of their achievements I so looking forward to making that drive this weekend to Madison so maybe next year because their entire Core is coming back all five starters will be back next year so um just a great uh job by all the coaches the players as well as the central High School community so thank thanking the community as well for standing behind our young men our coach of the year congrats Eric V our wrestling coach of the year for the Woodland West um conference is coach here did I say I saw him in the back so I want to bring a coach on up
025Katie did I steal your thunder I think you wanted to make a presentation I'm sorry I didn't I didn't okay go ahead you want to say some more sure um so this year said four [Music] wrestlers um he also took down he had pulled up an athlete who and then won his um and the whole he's got a video of it the whole like everyone just erupted it was so cool so I think that just really speaks a lot to the program that V has created and I think it's it's not surprising to me at all that he was voted coach of the year but I think it's such an honor so excited for him and the whole program um thank you guys for U bringing me up here and uh honoring me for this
026um I really just want to make sure that like all of our this is like to me a program award um or a program recognition like we have 51 people 52 people in our program 40 wrestlers eight coaches and four managers that got to do their job every time we compete and practice and work for us to do things like beat peuke and and send wrestlers to State and and all those things so um it's really not just about myself it's about the 52 other people and the amazing like supporters that we have the family you should see the crowds that come to our wrestling meets the the families that uh that are out there they have these Bulldog Hawaiian shirts and there's like 30 or 40 of them at the state tournament they all
027have in their section um yeah and they get fired up and they're loud and they love cheering on Bulldog wrestling and um I think kind of like you're talking about basketball we're gonna be coming back even better next year we only have uh four seniors in the program two of them were in our starting lineup and three of our four state qualifiers are returning next year so I think we're going to be pretty strong again next year so thank you guys outstanding I want to again say congratulations to you I will make a pledge and not only to you but also to um coach at Hill I will be at more matches next year because I'm going to do my homework and learn how the scoring works and going you haven't came out and Chuck
028uh seen a wrestling match I know we got like 250 some days till until next year but like um come come check us out we hold the the eh stack tournament which is 2017 teams one of the toughest like early season tournaments at the beginning of the year um and actually it's not officially on the books yet but we're working out a a meet between us and hail next year so a battle of the the dogs for wrestling next year so we're working that thank you I know that Daddy go watch thank you ja the sometimes the change depending if it's a tournament or a the month of March is youth art M youth art mck celebrates the importance of Arts education and fostering creativity critical thinking and self- expression in young people it highlights
029how the Arts enrich academic achievement builds confidence and cultivates cultural awareness preparing students for success in all areas of life below are pieces of art created by students throughout our district if you um go to the recre you'll see displays and there are some displays in here from Nathan Hill High School as well as RS man Elementary School that are are here for showcase on Friday March 7th doy hosted a site visit uh from eight educ from cesa 4 and the lacrosse poly Technic High School Mr gails coordinated nearly full day of activities for the group to observe and learn the philosophies behind our powerful and Innovative Project based learning work the itinerary included a school overview building tour data analysis presentation staff collaboration and best of all a student Q&A panel it was an
030energizing day for our visitors and school alike an additional shout out from doy congratulations to docky Jr javanni Brown for being the newest addition to the superintendent student student advisory committee the voice jaavan is new to wwm this year so he's bringing a fresh perspective on education as well as a firm grasp on the needs of his peers at DOI so he will be a great a valuable addition to the group congratulations uh to Javan for joining the the voice group so last week rounds at Walker and Franklin Elementary School wasby day at the capital as I stated earlier leadership team a monthly meeting as well as safety walks and demonstration at at wershaw West High School so I I went over to wershaw West along with Mara and Aaron Norris and we were able
031to look at their security system uh also um their Vape detectors just kind of getting an idea of what are some things that we could do not only shortterm but longterm as we look at referendum funds and things of that nature and improving our security system but overall how to be more on the preventive side versus you know trying to respond to everything so just a just just really an eye opening experience to see what they have versus what we could have at some point I want to do a a formal introduction to the public uh Mr Bill Smith bill is a highly experienced construction manage management professional with over 20 years specializing in commercial building and renovation including schools retail and government projects He will be our project manager for our referendum so I
032wanted to formally uh bring on up Bill to to say a couple of words while he walks up he's born in raised in Wisconsin he spent his 20s playing softball in the west alas men's league for hanky bar I don't know where that is still hanky bar uh three kids daughter and Marquette law son who was a sophomore at Marquette and a son who still in high school he's has a very Sports oriented family hiking and boating his wife Sarah is a construction executive uh who just was just awarded Wisconsin Commercial Real Estate Woman of the Year Bill thank you for joining team wwm you want to have a few words to us sure well thanks for having me uh first day excited excited to be here um was able to get out and visit
033uh almost half a dozen schools today so we're hit in the ground running just getting a lay of the land um seeing the school seeing the needs seeing you know how we're going to approach this whole process so a bunch of meetings tomorrow um with our construction management uh partner CG Schmidt so that's good um yeah it's it's exciting to see the opportunity and um the community being willing to invest in the schools in this way um and I'm happy to be here and be a part of that So yeah thank you Bill apprciate welcome welcome advisory member tonight is Tobias Jesse he's a junior at West Allis Central he's a captain of the football team he has a 4.0 GPA he's a member of The Wack leadership team he's also one of the leaders
034in the student section at sports event so I you didn't have that on here I just wanted to mention that uh for the public uh Mr J what's going on that Central right so you already stole some of the things on my central sent four wrestlers to State and also got Coach of the Year coach V and the P hon Foundation granted Central a new basketball court in the Fieldhouse able to renovate it also The District Band concert I believe was last week I heard it went very well and also the staff at Central put on a underground Spirit Week where they didn't tell the students what the theme was for that day and they made us all try to figure it out I did not figure anything out that's all I have can you
035give me some examples of let with the themes I believe one was like a spy theme oh okay okay they like trench coats on glasses okay I don't know why don't we introduce your guests to us my guests well I got my parents right there Dave and Andrew Jesse I'm up here that okay thank you very much um I'll move on to I've made our uh public comments for this evening um there's no one currently signed up for public comments at this time um if there's anyone who is watching via Zoom there should be a link in the chat to sign up for public comments I'll wait uh 15 seconds in case someone wants to sign up for that all right seeing no additional signups for public comments I will close public comments at this
036time and move on to item nine our board reports for the evening starting with 9.1 a review of The Board calendar uh so today is March 17th we have a regular Board of Education meeting and uh this is the final meeting here at this location uh so uh if you come here on April 14th which is when our next Board of Education meeting will be held uh there will be no one here uh you probably won't be able to get in uh and that's because we're going to be located at the activities and fitness center which is at the former Lane facility uh so please join us there for the next board meeting if you'd like to attend in person uh if not we will still have a zoom option so you can still uh
037enjoy the meeting that way if you like to do it in uh in live otherwise we always have recordings of the meetings as well after that point so this is the last meeting board members uh we'll make sure to send out a separate email uh when we get closer since we're almost a month away from that next meeting but please don't come here I know it's hard for some of us we've been coming here for a long time um so then April 14th is our next regular Board of Education meeting and then we also have several workshops at that meeting our financial stability and efficiency proposed 25- 26 budget as well as a prary text LY number one and then we have a leadership and learning uh workshop on the GVC and instruction then on
038April 28th at 6m we have regular Board of vacation meeting and then athletic strateg plan Workshop moving on on to 9.2 our board committee reports 9.2.1 Financial stability and efficiency Mr Burns yes thank you um so the financial stability and efficiency committee met uh this this evening here just before our meeting tonight um talked about some of the upcoming work on uh updating our compensation model and getting that started we've already sent out surveys to the staff to uh see where their uh interests Lo and give some direction for the group to work as they're moving forward with the updating our compensation model um we're looking at uh the balances or committed fund balance and you know where we're going to be looking at uh suggesting some of that be uh moved as we move
039forward in our budget and then as things get a little further along so just kind of getting a draft idea what where we might want to commit some dollars for our budget um moving forward and then uh we also talked about our referendum updates which some of which you'll talk about this evening uh and then last but not least we are also uh keeping an an eye on our state biannual biannual budget um on how that's going to impact us moving forward and just kind of watching what's going to be happening uh but it is still too early to tell as far as where that will go and then also just kind of looking at what uh our contracts and CPI adjustments will be made as we move forward so few things on the plate
040but not anything that we're committing to that all right thank you very much Mr Burns any questions from Mr Burns regarding his report or any suggestions for future items forp agenda seeing done thank you very much Mr Burns move on to 9.2.2 recreation community service Mr Becker thank you uh the recreation and Community Services Comm met tonight spent the full hour discussing uh the upcoming Workshop we're going to have on our strategic plan um lot of moving pieces to it a lot of questions still out there so uh looking forward to a robust conversation uh during the during the workshop and really have an idea of where we want to go uh we also discussed a little bit uh based on some recent comments some of the the um planning and and making sure we
041have space for all all of our activities and that actually is one of the questions that came up uh during the during the Strategic uh committee or not the committee but the I can't recall exactly what the word was that sh had used it was it was the group that came a lot of the same people who came to to start to initiate the the project ads coaches from the high school middle middle school level over there um who else do we have I'm missing a group anyway apologies to those I didn't mention there were a couple parents I believe right um but yeah just really trying to troubleshoot everything so hope hopefully it's going to catch as much as possible but that's about all I got right thank you much Mr Becker any questions
042from Mr Becker regarding his report or any items to consider at Future agendas seeing none thank you very much Mr Becker for your report move on to 9.3 board member reports of community events any community events for members attended they'd like to report on Miss Kaiser um I Al attended the um day at the capital which was fantastic and a really great way to uh Advocate on behalf of our kids um Saturday I made it out to the boys basketball team and I apologize if that's what happened to this court but it was really great it was our kids were so excited and it was such a great fan base it was standing room only plus it was crazy it sold out standing room only um I'm really looking forward to seeing how the boys
043do next year and they uh play with a lot of heart and it was really great to see so many people there cheing on our kids all right thank you very much Miss Kaiser Miss deal um I I also attended the wasby day at the capol um I am kind of embarrassed to admit this but I've been in Wisconsin night my whole life and I was the first time I ever Ste put into the capital so um it was a great experience um I am going to continue my advocacy and encourage all of you that care about public education and please call your legislators and let them know that we need our special ed funding increase we currently get what 30 cents on the dollar it's supposed to be 33 cents on the dollar but
044we don't get that um and also just um just providing more resources in terms of money for our schools so um it's it's very important that you that our legislators here that we that you guys support education that um that they start funding it the way that it needs to be so that we don't have to go to referendum right and that our kids don't um are getting we able to provide them what they what they deserve in terms of their education thank you very much Miss Ste anyone else want to report the attendant Miss car I too um went to the capital on Wednesday and I I just have to take a moment to thank um Mr Norris and Dr Robinson for being so well prepared with our resolution and and going there with
045such passion and speaking on our behalf and the other board members as well um Mr Lee always just know knows exactly what to say at the right time um Miss Kaiser everybody just stepped up we were so well prepared we were so articulate I was so pleased and so impressed and I was so proud to be part of that day thank you Miss Carr other board members want to report on EV say ATT Mr Burns yeah sure um I did I did not make into the wasby days but I think that we were well represented uh as you have all heard uh I did make get to the basketball game on Saturday which was of course as we've heard a heartbreaker um but I am really proud of our our students and and how well
046they were uh competing and pushing themselves that day so it was it was it was a tough loss but it was uh you know they put everything they had into it so it was really good to see um and also as part of women's History Month I'd like to give a shout out to our uh coaches for our cheerleading teams uh that took to the podium and advocated for some of their needs uh last week as far as resources and funding and uh scheduling I think that uh we're really lucky to have uh coaches that are not only excellent at what they do with coaching our young women but also showing them that advocacy is not always convenient and it does sometimes uncomfortable but it still needs to be done so I want to applaud
047them for bringing that issue to our attention right thank you Mr B Mr Beck uh also one comment on the wasby day at Madison uh I just think it's important to note that we were there with a lot of other districts too and it was in districts just like ours we were uh in in one office with Elmbrook which is a very well-to-do District very well funded and peuk also better funded than us I don't know the exact numbers but it's a it's it's it's it's a bunch and they were on lock step had the exact same thoughts the exact same ideas that they were advocating for so this is not just us it's not just the districts in the city it's all over the state rural suburban Urban it's all of us um so
048I thought that was great to hear them in uh I think I missed one last week too I was at the the National History Day uh down at West down at uh W Milwaukee and saw some of our middle schoolers from FLW uh competing in the regional uh there's a bunch of different categories I'm trying to think the right word for it it's a competition but um but was to see kids uh engaged in the The Project based learning and and then having to defend it and and and talk about it in front of judges yeah absolutely that was U FW when they did their student showcase last year they had right two teams from their National History Day that they had come here and present so remember that some you may remember that as
049well thank you Mr Becker any other board members want to report events the attended per usual I'll wrap up um just talk a little bit about the wasby DAT the capital um so I think the biggest thing and I think that's something that we're learning more as elected officials as school board members was something that I think especially when I joined the board initially was kind of a backseat sort of thing you know the the lobbying was done by some groups that we are members of and they would take what we like for feedback and and put that forward as um pieces uh for that those lobing efforts and I think uh we we recognize and realize as school members now that that's something that we have to take a broader and more important role
050in um because each school district is different but I think the number one thing that was important from this event was that um no matter the district you know wasby kind of put forth two uh things that they wanted everyone to advocate for and I think that's the important piece because um each district has their own needs right but there are some things that every District would benefit from and so the two pieces that we were advocating for the increase in uh special education reimbursement rate and um spending dollar so uh per people funding increases as well as increasing the low Revenue ceiling uh as that affects about 76% of districts in the state of Wisconsin to have those two beings be kind of pounded into the heads of the legislatures that we're meeting with
051I think is really important because when they're making those arguments and trying to make decisions about what things they're going to um vote for or vote against I think having that it makes it more difficult for them to say well I didn't know or I well I heard this from that person this from that person and so I just kind of picked what I thought was best there should be no like question mark about what districts who are at that event we're looking for and so we're hopeful that um that advocacy will will play out when this final budget is finally passed when it comes to Educational Funding and I'm still learning you know uh I didn't know the difference between some certain and some sufficient funding um and it is a huge difference and
052uh some sufficient is what we don't have right now for speci special education reimbursement and is what we need uh and so that is there's always as everyone says you can always learn something new and uh that's something that I definitely learned to new so uh I want to Echo um I think we're well we well prepared from our district and we I I was asked the the Pak rep the Lone Peak representative from the board asked me how did you get so many board members to come to this and I said well you know there was no edict there was no requirement they just thought this was important and we each individually decided we were going to go so I think that also stands uh showing well from our district our representation at this
053type of event so I do thank the board members for taking the time to attend I know it's not a simple thing to do um but I do think it is worthwhile and with that um I'll pulls out 9.3 and 9.4 move on to item 10 our consent agenda for the evening starting with 10.1 approval of minutes for March 10th a regular Board of Education meeting 10.2 our employment summary 10.3 submount contracts and 10.4 our financial summary does anyone need anything separated out if not I would look for a motion some D second it's been moved in second and any last minute discussion all those in favor opposed that passes we'll move on to um item 11 our action items this evening we have just one 11.1 construction Management Services RFP CG Smith contract Mr
054Norris good evening everyone and uh thank you again for having me back so kind of a similar process I want to employ tonight um consistent with previous rfps is um you know certainly we Engage The Board of upcoming contracts or certain things we're looking to go to bid for and then the cycle is to return back to talk through the process and kind of how we got here to a recommendation for then questions and discussion and then ultimately looking for an approval um subject to those questions so um tonight looking for um kind to walk you through how we came to the recommendation night for our construction management and owners rep discussion so we'll talk through kind of how That Shook out and kind of the process we used ultimately uh what the deciding factors
055and making the recommendation tonight so kind of the agenda we'll talk through um the construction management firm request proposal RFP the process update and recommendation we also hit on the owner rep and kind of the thinking behind that I think it's important and I think as an organization I think part of the meeting uh Mr Lee and I were talking with Mr Smith the new project manager about this is kind of a new process for us so trying to learn a lot as we go through this is important and so I think um you know certainly that's a area I want to talk through tonight as well and then we'll finish up with questions in next steps and then uh Mr Ryan Schmid's here as well from CG for questions as well so the the
056this is the timeline we use so we we really launched the construction management from RFP in in mid January and so for mid January all the way up into today March 17th we're about two months past that date so kind of what goes into that so we develop an RFP that gets vetted through legal eventually gets put out to the public that's in the newspaper that's on the website that is we share to local vendors that are engaging with school districts typically right to see if there's interest um and then through that process in we to Food Service uh we facilitated optional tours for vendors that are looking to engage potentially to bid so you know they want to come see the sites here's a day to come do that full day so that was
057facilitated by our finance manager Jeff Portland and Steve ikeman our um facilities manager they visited an elementary I believe an intermediate in a high school and showed some ke projects they they went to West they went to the Fieldhouse to try to give some of the construction management firms a better idea of what we're looking at then post the tours there's a time for questions to be asked so they took all the questions put them on a document and showed them back with everyone who came to the um to the um to the tours from there there's a proposal submission deadline from that point forward there's vendor presentation selected firms we we had four I'll get into that in a second and then beyond that we were looking at uh getting here by the end
058of February that did not take place obviously we're March I'll talk about that in a second and then we we implored a similar process for the owners reps different days different projects with similar idea with a little bit different dates but the same exact process tours pre-proposal questions responses to questions a submission deadline followed up by interview separate separate process but similar and consistent so what I want to talk about first is the construction management process so as I outlined what we did kind of the timeline those events took place ultimately we ended up having um four proposals we had more we had I think we had five or six different firms show up for the tours ultimately four decided to provide bids um myself Jeff Borland Steve ikeman uh Rachel Cru Communications and shelle
059ster were on their interview team that facilitated the all four we brought in all four of the firms and through that vendor presentation it was about an hour and a half presentation about half of it they were able to provide an overview of the bid they got into the details about how they might uh what their work would look like the systems they would implore ultimately we asked them in their presentation to hit on walk us through how you renovate the Fieldhouse that was one of the things like just walk us through that from beginning to end because how you might tackle one project speaks to how you might do all of them right and then we had some questions on our ends ultimately we we facilitated a a finalist interview after that we had
060two firms come in for a final interview which is why this process got pushed back a little bit while we're here tonight late February but what we what we landed on as a committee was three buckets we thought that the the three there were three areas that we felt like should be the deciding factor at the finalist because as I hadn't shared all four people are firms that bid were very well versed in K12 experience across the state quality work high high remarks from all the different recommendations we had from area District so we felt like there were there were definitive areas these three that were were really stand out so number one fees and warranty was the first one what is it going to cost the district what's it going to cost taxpayers and
061what's the warranty look like number two the communication program this became a very focal discussion of the internal team because what we felt like we spent a lot of time on through the referendum Campaign which is this is directly connected to that was trying to build a foundation of people's um Outlook of the school district and trust and transparency and when are things going to happen where can I get that information that was kind of the f one of the main focal points that Caroline's team took on to try to get the word out to people of what's happening so we really focused on that and the last one was kind of what does it look like preconstruction essentially what's it going to cost the organization to get you up to speed and how much
062time is that going to take to get up to speed right the final thing in that area is the expense consideration not just with what's it going to cost the organization but how how solidified are you on what we have budgeted did for for these projects right so with that with those three areas our recommendation is to have CG schit be the construction management firm um not only in speaking to the fee structure which was competitive and um below all the area all the area construction management firms we also felt like having them be able to commit that there's no preconstruction dollar amount that would exceed $110,000 and there's not a lag in getting the getting the work started was a big big factor um secondly the communication they have an entire communication Department that
063has worked um with these projects obviously in the past and we felt like would be able to kind of pick up where the wall ball was set down from the referendum so to say so that was really important um and lastly you know this is kind of speaking to the the work that they've done with our organization previously but allows them to have some efficiencies right in in the ability to pick up right right where we want to get started um with the with the referendum work so um not a lot of money has to be spent from our organization to get them up to speed which is a reality it's just a fact and that they can get started tomorrow and they they will right um so I just just wanted to hit on
064those three things the second thing I want to talk through here is the owner's rep so the similar process was used our organization we felt like it was best to go to bid to split the project so as as you guys know we split the owners rep and construction management fir into two separate RFP packages the construction management firm package was split out intentionally to have larger scope projects the field house the pool uh major Renovations whereas owner rep was going to be more ancillary projects um Roofing work parking lots elevator repair with the idea that we might be able to save some money by having less fees to be able to do that less time on site and so through that process I'll be at the time that was spent to do that to
065have that thorough of a process having a full day committed to site reviews having firms come in interviews and things like that what we were able to do though is using these same three areas essentially go is there a way that through the fee structure the communication plan and pre-construction time expense consideration is there a viable path to have one firm do it and ultimately CG Schmidt was able to guarantee that their fee structure would be less than an owners rep would be the communication program certainly communicating with one one um vendor is better than communicating with two right having two different people working through that and the pre-construction timeline in the expense considerations again similar to the conversation I just had before is why we'd be recommending recommending CG Smith to take over the
066owner rep portion of the projects as well we feel like it' just be most efficient and if there's not Financial savings to be going with a separate entity it just doesn't make a ton of sense at this point so I certainly think working through that process was important for our team to see what that looks like because owners reps are wild use in the area um but given the scope and what we're trying to do I think it it would be best for us working with Mr Smith to to stick with one firm on this so so with that I guess I'd open up to questions and then I can talk about next steps spending questions I suppose Mr Becker uh when you talk about the fees I was curious about this one actually I'm
067glad you spent the time on the owner's representative how much in savings are we talking about by by going this route yeah so uh not to get too deeply into that the the the the the thing with the owner rep is an owner rep the cheapest firm that we had was about 486,000 for facilitating that portion of the projects that's about what it came in at and through with CG Schmidt when I talked with Ryan they said they could do it for about 1.25% of those projects and that comes out to about 186,000 okay now there will be some added costs there with people getting on site to visit so when they're doing a a parking lot project someone's going to physically get to the site to make make sure that the contractor's there on
068time those costs from 186 to 486 is isn't going to Eclipse that essentially so um that's where I feel confident and comfortable that this is a better recommendation financially but also from a communication structure working with one team oh yeah that makes perfect sense not having to spend time with an owners rep to go well is your timeline compatible with this timeline so there's some there's some there's some costs there that are unknown too so I just felt like that was the better choice thank you other questions my question is probably the next step is you know if it is streamlined and not delaying um getting projects up and running what does that mean for our timeline to then get started sure sure so I can tell you we met I think uh two weeks
069ago um tomorrow we met we had a kickoff call Caroline and her team met with Communications Department at CG Schmidt to get that rolling and the goal I think U pending approval tonight certainly the introduction of Mr Ryan Schmid here in a few minutes um is to really come back to the board in about a month roughly to talk about kind of what would be a recommended phasing of these projects all-encompassing what what are the considerations what those look like do those considerations fit with the board's priorities like that discussion to really I think get started as soon as possible so that's you know the the nice thing is pending support tonight they don't have to spend you know 60 90 days getting into spaces in schools and vetting out that the budgets that were
070developed are consistent with what it actually will take now no one can fully certainly guarantee everything in this in any environment but you know the team that put those budgets together are the team that's going to do the work so they're stand obviously their ability to stand by that's much more firm so all right what are those next steps so next steps um I may hit on a few of them actually Mr bren's questions so the next steps are going to be we're working on we have a a second call tomorrow I think that'll be an inperson meeting with the entire team and then Carolyn and her team are meeting with the communication side of that directly after the goal is to get back here as soon as possible with what those phases look like
071I know uh and Ryan I'll talk in a few minutes um about kind of what that looks looks like in from their side engaging with an architect getting them on board I know working on what the Fieldhouse parameters look like each project will have its own level of involvement in terms of you know Community meet they're Community meetings how what level of input it's going to look like but that's kind of the next step is really getting back here to outline what does communication look like on a high level what is it look like at a school level what are the guarantees we can make to the community about when we were going to start a project at a school how will you be informed where how does it look on the website I mean
072those are the kind of things we're working through but then from uh construction side getting some Cadence set up of are there weekly meetings going on how that that's kind of what we're working through right now but I think the big thing is is developing the phases and getting that to you guys and talking about how those considerations were made and how is that going to be communic I think that's the next big bucket so okay all right so other other questions other questions or you are you introduced before or do you want us to I think we could get approval if that works for you know be so other questions I look for a motion so moved second moved in seconded any last minute discussion all those in favor opposed that passes so similar
073to the financial um Services RFP we did where we had um PMA was the firm that was selected I thought it'd be great for you guys to get a name with a face and kind of see who's leading the charge from um CG Schmid so with that I'd introduce Ryan to kind of do a brief introduction and take any questions you guys have well thanks Aaron um as Aaron said my name is Ryan Schmidt I'm managing director of our K12 business unit um CG Schmidt was started in 1920 um by my great great grandfather um and the mission at CG Schmidt is to create exceptional facilities that improve the lives of others so obviously this referendum I think is in you know direct alignment with what our mission is um as a family company um
074and over that 105 year history we've really um grown into the school Market um we've worked in uh over half of the districts in South Eastern Wisconsin and and education makes up about 40% of our total business so it's probably our largest market segment um that we work in um and we have a lot of experience working in uh West Dallas too um we've done a number of recent projects um at the district office at 9333 um also working on multiple phases um with the rec department for the Fitness in Activity Center where you guys will be meeting next month so um really excited about this project as Aaron and Bill said we'll be meeting tomorrow um we're going to get right in and talking uh about design prioritizing projects uh planning and phasing um
075and then that Communications meeting will be directly following um our call as well so um our team has has been engaged with Carolyn and Rachel um to get the ball rolling and and really hit the ground running um with the planning of this project um to try and streamline things as fastly as we can here um other than that just looking forward to to another successful project and if you have any questions I'd be happy to answer them any questions from the board the only thing I will say is we need to do a good job it's really important that we do a really good job so it will be Paramount that we work well with CG Schmid to make sure that is happening communicating every step of the way with our community because um
076it's been a long time since we've had uh this sort of support from our community and I know we as a board want to ensure that we're doing our very level best to uh deliver on what we promised and hopefully overd deliver on what we promise as far as the projects that we're doing and really appreciate CG Smith's partnership in that well this project I I can guarantee you will be a top priority for us and and we appreciate the partnership we've had in the past um and and promise it will deliver a successful project and communicate all the wins um with the community and stakeholders very good thank you very much thank thank you thank you welcome thank you okay so that was our only action item this evening and so um before we
077uh move into executive session I would look for a motion in a second to convenient executive session pursu to Wisconsin stat section 19.5 parent 1 parent G to confer legal counsel for governmental body who is rendering oral or written advice concerning strategy related to a GPI boundary appeal so moved second roll call please all right guys have a good night right Mr Burns Mr Becker yes Miss Kaiser yes Mr Keller yes Miss deal yes Miss K yes Mr Sig is excused Miss Lee Yes pres Lee yes all right we'll take a five minut recess to get that session