001We'll bring to order September 15th, the Constance-Dougar Valley Board of School Directors. I'd like to welcome everyone that's here tonight as well as those that are joining us online. Will you please join me with the pledge to the flag? Mrs. Martin, may we have attendance, please? All nine school directors are present tonight. I would also like to note in attendance are the board officers, the superintendent, and members of the administrative cabinet. This is our general meeting, the second meeting of the month when most official votes are taken, many of which are listed on a consent agenda, which includes those items which are routine or have been discussed at our work session or previously. Our meetings observe all legal requirements of the school code. And our district policies to the best of our understanding and ability.
002All agendas and related public documents are available on the website. That understood. Are there any changes to the agenda? Any deletions, additions, or corrections? If not, I'll take a motion to approve the agenda. All those in favor say aye. Any nays or abstentions? If not, the agenda is approved. Board commendations for September. Congratulations to Conestoga Valley High School senior Jade Flores, who was one of eight winners of the 2025 U.S. Tennis Association Essay Contest. Flores receives a trip to this year's U.S. Open for an essay that was chosen from approximately 1,000 essay entries written about. Covering a challenge, a setback, or a failure. Flores is a national team member with Lancaster's Tennis Central National Junior Tennis and Learning Center, an organization that combines tennis and education to change lives. And provides opportunities for over 2,000
003Lancaster youth annually. Flores was the 2024 Lancaster Lebanon League Class 3A Girls Tennis Singles Champion and finished fourth last year. Congratulations to Conner Stoker Valley alum Josiah Castor, graduated in 2025, who was named to the Dexter High School All-American Bowling Team for the 24-25 school year. Josiah was one of five male bowlers named to the team and invited to the recognition ceremony in Green Bay, Wisconsin. Each of the recipients must have participated in a recognized Interscholastic High School bowling team during the 24-25 school year. with a minimum of a GPA of 3.0 and must have submitted a resume of their bowling and academic achievements along with the essay. Kessler was the LL League Section 2 Bowler of the Year in 24-25 and is now a member of a bowling team at Mount Vernon Nazarene University
004in Ohio. Is there any correspondence, Mrs. Martin? There is not. Superintendent's comments. Good evening. So I'm going to do something a little bit different this evening for my report because we have no new staff that are here to be introduced. And since I gave my update last week, there hasn't been too many new updates going on in the district. So I'm going to do something I swore I would never do publicly. I'm going to actually read poetry out loud. Did you write it? I did not, no. No, but last week, Dr. Fox at the high school shared with me and some other members of our team a poem that was shared with him by one of his teachers, Mrs. Lapp, that was written by a student in her creative writing class. And I thought, when
005I read the poem, I thought it was so moving. I thought it really kind of sums up why we all sit around this table, why we're here. what school means to some of our students. And, you know, it's just a nice reminder when we're sitting around talking about policy or budgets, you know, what this place really means to a lot of our students. So I was able to meet with this student this past Friday, a wonderful young lady. I asked her, I go, do you have an interest in writing as you grow up? She goes, I didn't until this class, but now she thinks she does. I asked her if she was comfortable with me sharing this publicly. And she said that she was. I am not going to share her name publicly just because
006the poem is pretty personal and sheds a little light into her personal life and her home life a little bit. But she did give me permission if any of you, any of the board would like her name at a later time, I'd be happy to give it to you. But I'm not going to share that publicly. So the title of her poem is I Live In. And I'm sure I'm not going to be able to do it justice, but please bear with me. I Live In School. Is that what you expected? I enjoy coming to school. Down the road I go. Reason to be away from home, my distraction from reality, my desires to see my friends. People at school dread coming to school while I dread staying home. Some might see this as weird.
007I see this as an opportunity. The opportunity to grow, the opportunity to leave, the opportunity to experience a new world. We only live once. Let's not forget it. Do what makes you happy. Live out your dreams. Make it out of your toxic environments and do it for your future self. Once again, I just think a good reminder of why we're all here and one student's perspective on what school means to her. I believe she's a 10th grader. I'll confirm that, but I believe she's a 10th grader. Thank you for sharing that one. So that concludes my report. Then we are ready for presentations. From Dr. Hartman, Dr. Koza, Dr. Mann, Mrs. Schaefer, Mrs. Trasport, and Mrs. Upton. I don't know if we have that much room at the table. We'll make room. Welcome to bring
008up more chairs and share our mics. Obviously, this is not a one-person project. So I'm going to turn things over to Dr. Koeser to kick us off, but this is our, just as a reminder, we do this every year, kind of a reminder of our comp plan, where we've come from and where we're going from the year. So just a very high-level, 30,000-foot overview of our plan. So Dr. Koeser? Yeah, absolutely. So we are going to walk you through the action steps that we completed over this last school year and then let you know what those big goals are for year two of our comprehensive plan. Along with our 90-day plan so our structure in CV as you know three-year comprehensive plan We're in year two of the current plan. We Create that plan with
009input from our stakeholders We also have a stakeholder advisory team that meets with us annually our first meeting actually kicks off this week with that stakeholder Advisory group they continue to give us feedback on the implementation of the plan. We're aligned to the profile of the CV learner, the CV instructional model, and then this plan also includes all of our professional learning plans, our gifted education plan, curriculum plans, so that comprehensive plan process encompasses a lot of other state reports as well. In Conestoga Valley then, what we do is we break out our goal areas into action steps, and then each of us, a goal champion here, comes up with our 90-day action plans. We run in three-month cycles. So we talk about what are we going to do to make progress toward those big
010action areas. That's the way we keep ourselves accountable and on pace for implementing the various components of the plan. So we will pass the mic from... Goal champion to goal champion. But as you see, our three big focus areas. Again, really honing in on personalization and growth. And that's our MTSS goals with Mrs. Trasborg. We have our second goal, learner well-being, achievement, and belonging. That's our PBIS, SEL, inclusive learning environments, and our curriculum. And then goal three, innovation and community partnerships. That's our advancement of the profile of a CV learner, higher education opportunities, work-based learning. and our community partnerships. So each big goal has sub action steps as well. So you're gonna get the high level summary of what all was accomplished in year one and I'm looking forward to where we're going in year
011two. Good evening. Oh, that's loud. All right, so you'll note that year one action step, we completed 14 out of 15, and we consider that a success. The one that we did not complete was the K-12 professional development plan because we realized that we needed more input and more time and more stakeholder feedback in order to truly create something that would, you know, enhance the... experience and the understanding of everyone involved. So we didn't want to create something in a vacuum because we realized that we didn't have all the information that we needed. So you'll note that that is number one on the 90-day action step that we are working on at the beginning of this year. So critical accomplishments from last year is that we created a K-12 assessment plan and that is aligning
012all of our assessment practices from pre-K all the way up 12th grade making sure that we have a balanced not too much assessment but enough assessment so that we don't have holes the different types of assessments are there all of the information is available and then also with that a cycle of then analyzing and talking and discussing the data and having feedback to drive that instruction. We formed the MTSS DLT, which stands for the District Leadership Team. We met monthly all year to establish the superstructure of the district, which we are now able to then take to the building levels. And this year, we will have building level teams occurring at a regular basis in all six of our elementary schools. So you can see that superstructure. We wanted to take our time to make
013sure we got it right and then take it down to the building levels. In the MTSS handbook, again, that was a big piece of the district leadership team looking at, you know, what is our philosophy? It's all grounded in CV's core beliefs, our new mission, our vision statement. And we wanted to make sure that, again, we took the time to do it right and not just roll something out quickly. The second piece that we're going to be doing is we are now piloting the academic framework in select schools, starting with building leadership teams. And then as the year goes on, we'll be adding in advanced tier teams with readiness. And so, again. Don't want to rush anything. And we are really doing a lot of work with the MTSS academic data management system, deciding and
014making sure that we have the digital structures in place to guide us through the process because there's a lot of information. There can be a lot of data overload. And if you're not using a system that really curates it and presents it in ways that's meaningful and accessible to everyone, then you just have lots and lots of numbers. That's what we're working on with MTSS. Thank you. So for PBIS, we did complete all of our steps for year one for our action planning. Some of our critical accomplishments that we did within the PBIS group was our agenda development. And I wrote that because when you look at our agenda over the course of our meetings that happened monthly, you could look at all of the goals that were happening in there, and they're probably a
015number of over like 30 different goals that we accomplished. So there's a lot of work that's done in that district leadership team for PBIS. We have established our district coaching at a much higher level. We got into our tier two check-in, check-out training and protocol across all the buildings. We really... figured out our reporting expectations. We had a model to get the data and then a model to use the data. And then finally, we have our annual report that was completed. So when we think about our next 90 days, what we're going to be working on is our bridging work between using SPEC, which is the consultant group that we've been using for the past couple of years, and transitioning that to IU13 TAC team. We're going to be completing our dashboard, which is like
016our online resource at PBIS. And then I had mentioned earlier one of our critical accomplishments was an annual report. So what we're going to be doing over the next 90 days is to be talking about that annual report in some of our small groups. And then by the middle of the year, when we come back again and speak with the board, I'm going to give you some of those key points to what that annual report looks like and what we've learned. The next one is our social-emotional learning, and we also completed all of our steps in that action planning, too. The ultimate critical accomplishment of what we did was we completed our curriculum alignment. And so that takes the PBIS lessons and aligns it with our social-emotional learning lessons. And so there is a monthly
017guide for every single grade level to say what is happening in each classroom, each grade level for our social-emotional learning and our PBIS lessons. days our next step is going to be talking about the SEL learning walks. We're going to be doing, we did the elementary training for the new social-emotional behavior curriculum that they worked on last year and then again we're working on that dashboard which is our online resource. Okay, curriculum falls under the same big goal area as well. In year one, we were able to complete five of our seven action steps, two of those steps related to launching a new phase of the project. However, in the spring, we were informed that PDE is updating standards in those areas that we were going to launch. And so we decided we didn't want
018to launch on writing two old standards that in a year are going to be completely revamped. that was the pause on two of those action steps. We do anticipate being able to pick up those subject areas in the spring and into next summer. Year one critical accomplishments. We launched our social studies and science curriculum. The board will begin seeing those units of study coming up for approval this fall. So we are ready to roll on those K-12 units and courses. And then we also accomplished the board approval of the English and math phase over 200 units were approved in the fall So we are anchored in those two core areas and moving on instruction in those units and then you heard last week a little bit about the elementary progress report project and We were
019able to have that project ready to go and to launch and again since the volume wasn't working last week Have to give that shout out to mrs. Tras work She didn't hear the shout out last week because the sound was in live streaming So thank you so much for all the work on that Michelle And then 90-day action steps in this area. Sarah talked about the SEL and PBIS learning walks. There will also be a component of curriculum and instruction to our classroom visits and our learning walks, K-12 as well. So we're at the point where we're looking now for fidelity to those core curriculums. Again, building that phased work plan for all of our K-12 and high school courses, having that mapped out over the next three to five years, especially with those changes
020to PDE standards. And then this one is one that we are excited about, being able to transition the curriculum project to our Director of Curriculum and Instruction, Dr. Galbraith, back here. So that's an exciting step to be at that place where she's onboarding and picking up different components of this project every day. She picks up a new component and is running with it. That's exciting to see. And then the next action plan area under this goal is our inclusive learning environments goal. Action steps last year, we completed eight of those eight. They included administrator training and professional learning. We spent about 12 hours with our administrative team working on creating those environments of belonging. We've met with our community partner advisory team. We had an opportunity to hear from different stakeholders in the district in
021this area and then also planning for our conference. If you recall, we were slated to have our staff training conference last March, and then we had a snow day that bumped that conference. And so you can see that's now in our 90-day action steps. Our Common Ground Framework Conference is coming up on October 13th. And then also we will be continuing administrator professional learning. We have an October retreat with our administrators that will be continuing to work with them in this area. So the next area is the profile of a CV learner. And as far as action steps go, we changed that to ongoing because what we had originally started with as a plan, we realized that once we started writing the curriculum that we needed to sort of change the direction that we were
022going with that. So really, this is being built as we are writing the curriculum and seeing what is needed based upon feedback from that curriculum writing. our year one critical accomplishments. We integrated the profile into the phase one curriculum. So that would be those units that you have already approved. And we're continuing to add those competencies throughout all of the new curriculum that's being written with the business department, social studies, science, and some of those other areas that are coming on board. We also added the competencies to the elementary progress report. So now we're not only saying that it is our North Star, we're saying that we are really seeing our students grow in the area of our North Star, of those profile competencies. So that's the first foray into putting that into our assessment,
023our sort of built-in assessment tools. 90-day action steps. We are continuing that integration into the curriculum based on the phased work plan. So those courses that are being written this fall, all of that curriculum, that's ongoing. And then we are also finishing up a little bit of work creating the profile rubrics in student-friendly language so that students, particularly at the elementary level, can self-assess. the profile competencies in the elementary progress report, we want the students to be able to say where they think they are. And so we want them to be able to access that language in a more friendly way. The next section, goal 3B, focuses on higher education opportunities. And like Mel just indicated, this is ongoing. I mean, it's really never going to get to the end of it. So it is
024ongoing. Some of the critical things is we continue to increase the number of MOUs, memorandums of understanding with colleges and universities, for our students to participate with. So we continue that make sure that our course catalog is up-to-date and reflects the changes as they come about So you'll remember it January February you'll approve the course catalog and by then we hope to have all the new MOUs in place and so forth and but it's that's ongoing as well Updating the state reporting system. This is something like behind the scene like the infrastructure type of stuff to make sure that our Course numbers are aligned properly with the state ID numbers as they fluctuate over time to make sure that's happening and as far as next 90 days, we're looking at making sure that we unpack
025our dual enrollment numbers in college and high school numbers and it comes to students participating in those courses and make sure that that all students who are eligible are aware that they are eligible and what path they need to take or what path they can take if they are aware what to do. So encouraging and communication to all students. And then work-based learning. You turned it off. Then work-based learning is the next step in this goal. And so last year we completed four out of the four goals that we had set, our critical accomplishments. We had 674 high school students participating in some form of work-based learning. So that included industry tours, career shadows, student workshops, and 60 students participated in internships where they went and worked out in the field with our community partners.
026Really this goal is just about continuing to grow that program to put those opportunities in front of students to let them see all the different pathways that they have available to them in order to be able to reach those family sustaining wages and careers that are going to fulfill them. The action steps for this fall, we are going to continue to grow that internship network with the student requests. We are continuing to get requests pretty much weekly as as the students get back into school for second marking period and second semester and we also would like to add ServSafe certification to our FCS courses so that our students can take those culinary courses at the high school earn that ServeSafe certification and walk into a restaurant and say that they already have that certification in
027food handling. So we want to integrate that into the courses because if they're interested in it, that might be something that they can do as a part-time job or if they're interested in going into the culinary field later after high school, they'll have that as a basis. In the Community Partnership Coalition, we completed three out of our three goals last year. And that was really based on just convening the Community Partnership Coalition. So that's the business roundtable of the past. We sort of changed the nomenclature there. And we have 17 members from across our community from some of our businesses and our local organizations and then CV members as well. And so the action steps that we have moving forward are really just to continue meeting with that committee and setting goals based on the
028information that we're getting back from what we're hearing from them. So a lot of our business partners work with other school districts as well. So we're able to speak to sort of best practices in the county for things such as middle school guest speakers or career day at the high school and things such as that, career fairs, all of those sorts of things. And so really we meet as a group, we look at where we are, we talk about where we want to go, and then we sort of set goals for ourselves that way. So we have not met yet this fall to set the goals for this year. Okay, I'll wrap things up here with the last goal under this area, which as you recall last year, we decided under innovative practices that we
029needed to establish an artificial intelligence task force. So we did that. We kind of went into that a little bit blind, to be honest with you. We weren't quite sure where it was going to take us, but we did have a couple. Couple of goals outlined which first was to establish the the task force to work on developing a policy and to identify professional development needs and opportunities So that was really the focus last year and it was really meant to be sort of a one-and-done Type group. However at the end of the year, we decided that we were going to reestablish that task force for a second year just based on all the new information, new resources, new tools that are out there. So this year we're really going to be focusing on communicating
030that policy that was developed out to our staff, to our community, different ways to unpack that, which we've already begun with some of our beginning of the year activities. And we're also working on developing a field guide for our teachers on ethical use, appropriate use, tools that are available to them with AI. We're going to continue the task force this year. We also have three members of the task force who are attending IU13's AI Academy, and we've structured the district task force to revolve around when IU13 is having their meetings so that a big part of our task force meetings will be unpacking what our representatives bring back to us from the IU and share with us as far as whether it's resources or ideas for best practices, whatever it may be. And then we're
031going to also be working on how we can integrate and embed AI into all of our professional development efforts. So last year we really had a lot of conversation around what does PD look like for AI, which is something that's constantly evolving, constantly changing. What we landed on was... There is no like one-size-fits-all training. If we train somebody on a tool, that tool is outdated by the time we train them. What we felt was a better approach is we have all these other, whatever our other initiatives are in the district, whether we're doing some sort of literacy training or classroom management training, whatever it be, AI really needs to become almost one of those like cross-cutting standards that's embedded. into everything we do. So we want to really work on building a system where we
032can talk about how we can leverage AI in the different aspects. But to do standalone trainings, you're really just going to be... You know, you're continuing to chase the car if that's all we're doing because it's constantly evolving, constantly changing. So our professional growth and development needs to be around, you know, ethical use, best practices, not necessarily an individual like AI tool that's out there as we move forward. So we still have a lot of work to do in this arena, but the fact that we have a group that's focused on that, we're pretty pleased with. That's all as far as the AI task force Dr. Koozer you want yes, so this is so you're up to date with where we are as of today And I love this presentation every year because you can
033see These couple of slides is 20 minutes actually represents hundreds of hours of committee work and stakeholders coming together and collaboration to accomplish all of those action steps and key initiatives. So super, super excited with this team. You can tell that in Conestoga Valley, a company. Our comprehensive plan is not that traditional sitting on in a binder on a shelf collecting dust, right? It guides us and it really directs the work of each of us in our roles and on our team. So it's exciting to be able to step back and get that big perspective on the work that's been carried out. What does this mean for the school board for this year? You see the schedule of topics where we'll be updating you along the way. So as we do our different presentations for
034you, give you updates. We'll be connecting them to the comprehensive plan so that you know exactly which goal this particular presentation is a result of so we like to keep you up to date And keep those those initiatives tied together through the rest of the presentations for the year Be happy to answer any questions Yeah We did not talk about it yet. So that's why yes. Yes. So our learning walks we knew that we needed a system to through PBIS and through some of our initiatives there are some fidelity measures that we want to put in place and the reason I was hesitating there is because oftentimes fidelity is a word that people say oh fidelity what are they gonna do come in and you know administrators are gonna come in and write all these
035no Fidelity means, hey, are we getting the bang for our buck? All of the time, energy, resources we put into developing this curriculum, are we getting the results that we expected to see? And so the team last year worked on putting together a schedule and a process for classroom learning walks. It's learning on the part of the administrators. It's learning on our part to see how deeply implemented these key initiatives are. And so we'll be going out in teams to different buildings. We'll be visiting classrooms We have a set of criteria that we'll be looking for in those classrooms schools will get a compiled feedback Individual teachers are not getting evaluative feedback through this it would be the school gets a summary of what we noticed if it's a PBIS Learning walk they'll get data
036back 80% of classrooms we heard positive reinforcing language, one of our core practices, right? So we're learning as a team how successful the launch and implementation of these key initiatives are that we've invested all of that time, ESSER funding, resources, professional learning into. So it is in the final stages right now. The board will absolutely get an update on that, but we have not shared that yet because we're still putting the final touches on it. The PBIS implementations. And I was actually asked this question by my wife, which is why I'm going to ask it here. But Class Dojo, I know some of the elementary schools still use the Class Dojo. Does that change with the PBIS implementation? Is that something that eventually is phased out, or will that kind of have, is that more
037at an individual level? Well, in terms of the PBIS, we use the PBIS Rewards, and I know that that has had some... Tweaks needed in terms of what family access was able to to get consistently So I'm not quite sure about the dojo because that may even answer them go on to another The dojo system actually the Pete yes It will be phasing out because if you remember when Adam McGraw came and we talked about the power school parent communication app that we recently purchased That PowerSchool app actually has greater capacity for parent and teacher communication than a Dojo system did. So a little bit of both. The PBIS rewards takes care of the positive reinforcement side of things, and then the PowerSchool communication add-on takes care of the messaging and the texting back and
038forth. So there's really not a need for that once we get the PowerSchool up and running. And then last question. I'm just hitting all my trifecta. The ServSafe work-based certs, are there other certs that are already optional? We may have heard about that before, too, but now you've got me curious. How many and what other types of certifications can students earn now that they can take into the workforce when they graduate? Yeah, we're really just starting to build it. But we have a list of... certifications that we're trying to sort of link to different courses or to different departments based on A, are they really industry recognized credentials? So if you walk into high and you say I have this certification are they gonna say that's you know that's great or are they gonna go
039say what what is that you know? So there's that piece of it. And then also cost always plays a role as well. So we're working on creating a list. And actually, I'm part of a group through the IU that is sort of a job-alike. group and we're creating the list for all of us in the counties that we know sort of what's out there that's easily accessible for students. Some of those have to do with technology like Google certs. We already have ladder certification which is easily accessible for our students but it is something that is recognized by construction companies. So we have some in the works but that's that's one of our goals is to continue building. So ServSafe is the first that we're going to put in as essentially coursework within the course
040but we have others that we've been been accessing on sort of an individual basis and then we're going to try to link to more courses as well. Yeah. Adding on to that there's a lot that's one area that I think we're doing really well. I mean, if you look at the numbers on our growth of students taking internships and doing job shadowing, we've really knocked it out of the park with that. I would say an area in the career readiness realm that we haven't advanced as quickly is that industry-recognized credentials. And that's been a big push for probably, it's not new, five, six, seven years in PA at this point. I don't know why, if that's maybe just because of our reliance on the CTC. Here, a lot of their programs are linked to industry-recognized
041credentials. Like if you're in a welding program, those students are getting like AWS certification. But there's other, to Mel's point, I don't want to say low-hanging fruit, but there's ones that we, you know, it doesn't have to be an approved CTC program for us to offer an industry-recognized credential. Family consumer science is a subject area that has a lot of different. credentials that schools have access to offer, ServSafe probably being the most popular. There are schools that have students, like we have a teacher internship program. There are school districts that are requiring students to go through the mandatory reporting training, which is a free training that all educators have to go through. Why wouldn't you make... Students who want to go into that field do that think so they can get used to it So
042so yeah, we're exploring different opportunities for it now, but it's probably not an area We've we're as far along as we'd like to be but One other area that we do it CPR certification so CPR first aid and The defibrillator training is something that that students can take that class and earn that certification. That's cool I was thinking of that one too actually that's cool The teacher preparation or the plan that you talked about, or the development plan, my concern is that you make a continuing education plan for teachers for three years, and then something like AI pops up in the middle. Are they versatile enough to adapt? Yeah, absolutely and and it should be adapting based on the feedback We get from our educators based on how some of these initiatives roll out, right?
043So even with the curriculum we didn't quite get as far as we thought we would and so now that changes the three-year professional development goals so the goals we set in the comprehensive plan on the Act 48 plan are pretty wide, broad goals that you can operate in that lane based on the needs and based on what comes up. I think Dr. Hartman articulated our approach to AI perfectly, that it doesn't have to be a new standalone PD goal. Instead, we're going to make sure that we weave it into all of the other PD strands that we've set under this comprehensive plan. So the more we can do those things, the more we can build those connections and not have professional learning feel like it's a one-time, one-off deal for teachers, we know that research
044says that's the most effective way to go about professional learning. The AI part of it is what often concerns me because we're constantly learning what AI does and what it doesn't do, what it does well and what it does poorly. So, you know, it's a constant adjustment to that. My other question is... In some of your goals, it's based really heavily on the Conestoga Valley profile of a learner. And I've been toying with the fact that maybe it's time to review that document. And you work with this very closely. And I know this isn't what you were focused on when you read it, but offhand, can you think of any areas where that document is lacking or could be adjusted? Or is it just perfect the way it is? Well, nothing's perfect. And I think
045everything is evolving, but nothing jumps out at me as missing. But I think to your point, when you think about where AI fits into things and when things like that come up along, where does that fit into some of those areas within the profile? It's been, what, six years? Three or four years. I don't like to see documents like that along with our... Our character education, it's been there for quite some time. I hate it for them to get stale. Not that there's anything wrong with them, so much as they often need updated. And I just wondered if that was something. I mean, I wouldn't expect changes that pulled the rug out from under you. Well, and I would add to that is, as we're going through this curriculum review cycle, we're only now writing
046curriculum to incorporate some of that in the various areas. So should we be looking at it? Probably. I mean, that happens. However, you know, in a very formal way, we're seeing it being implemented, you know, in that sense. All right. Thank you. Have a question You said we're aligning all of our assessment plans and last week we got to hear about the new elementary progress report Which looked great. I had a community member asked me if We're going to be doing the same with middle school and high school. Are we deviating at all from the the percentage scale GPA scale of assessing The middle school and the high school are both going to be looking into their grading practices. The middle school actually even started that process already. It's not going to look exactly like
047the elementary, but that work's being done now. The high school's program is going to be a little delayed because we're working on the graduation requirements. As we go through the graduation requirements we want to make sure that our grading practices are aligned to that and make sure they're supporting what programming and What competencies we want our students to be able to achieve and be proficient in as they become young men and women out in the world so The current grading practices are in place And they will be evaluated over next couple years We haven't gotten into that yet, into really looking at that whole thing. I know there's a lot of different theories out there or ideas out there about GPA and pros and cons and things like that, but we really haven't had a
048serious conversation about it yet. I'll piggyback on that as well. That's a topic that I'm pretty passionate about and I've been involved in grading and assessment reform at a district level in previous lives. High school is a little bit different of a beast when you're talking grading reform because there is so much. There's stuff like scholarships. There's GPA. However, that's not to say that there's not room for grading reform at the high school level. And a lot of people don't like to see, like, it's always been done this way. Why do we change it? There's a lot of research and a lot of evidence out there on why. The way we've always done it with a 100-point scale isn't maybe necessarily the best way to measure student learning. I don't know if that's a debate
049we want to get in yet as a district at the secondary level because there just seems to be so many nuances to a high school grade and a transcript and college admissions and things like that. It makes it a little bit more challenging. With Dr. Manners, what we're hoping to do with this, we're starting down the... the path of starting to look at our graduation requirements. And with all the new state requirements, with our profile of a CV learner, with our new approach to teaching and learning, have we ever really looked at, though, What what a kid has to have to graduate high school or is it the same as it's been for 40 50 years? You know you have to have four credits of this and three credits of this and four credits that
050you know depending on the subject So we're thinking that conversation and having a stakeholder group look at that might lead to some bigger conversations about Best practices for how we measure student learning But I think the first step is we have to determine what it is We want to see all students who graduate from CV should have these whether it's credits, whether it's experiences, whatever it may be. You kind of start with that, and then we look at what's the best way to measure proficiency in those areas. But changing a grading scale or a grading system at a high school level, not to say it can't be done, it's a challenge that I've seen very few school districts want to tackle. K-8 is a different story at the high school level. It's just the different
051challenges that come with it. Okay. And then I was wondering, the MTSS handbook, is that something that would be interesting for us to read? Well, interesting. Well, valuable. Is it something we could read? Absolutely. We have our first MTSS DLT meeting this week on Wednesday where we're actually doing a tuning protocol, which is fine-tuning the last pieces of that. And once we have fine-tuned and everyone's looked at it for a final time and we make those revisions, I'll make sure that you guys get access to it. Okay. Thank you. I have a comment. Question, not sure how it fits in. I've realized that we haven't looked at any curriculum in a long time. And the school board is responsible for looking at curriculum. You have you in October you'll get your next round of courses
052that are coming for board approval So we have some social studies courses science courses So each year in the fall is when you can expect to see those. Here's the next phase of the project Here's what's coming. We also are looking at potentially an early spring We're looking at two possible approval points because we have some courses that will be ready in March as well. So we're getting in our groove, we're finding our pace and starting to line up that there'll be two points in a year where new courses or revised courses, upgraded curriculum would come to the board for review and then approval. And it's something that we can really dig into and see. The film debate we had about what film should be included, not included, that was a curriculum review. The new
053courses for the high school. That was the new courses, right? But we haven't seen any of the new curriculum. You did see the math and ELA. So the board approved 200 units, 200 different units of study last fall, last October and November. I just don't remember being able to look through it all to see. I think she's talking about textbooks. Oh, are you talking about textbooks? We haven't adopted any. Right? There aren't any. We've been making our own curriculum. How can the board look at what that curriculum actually is? That is those PDFs. I can show you where they are from last October. So we export the whole unit with all of the standards of what that looks like, and that's what. Comes to the board. Yeah, the last time we did a textbook with
054it would have been the elementary math stepping stones But that we were at the point of now implementing all of our resources So there isn't a need for any new textbook adoptions right now And this is something the parents can find easily so that they can also be going through and So we can show you through eduplanit we have the curriculum blueprint which when the when these units are finalized and published the parents will be able to link right now parents can view those same units that the board viewed and approved in the through board docs right now. Can we get what we approve on the website? Because parents aren't going to know to go through, okay, October 24th. Yeah, I was working on it. Absolutely. I was working on it this summer. There's a
055back-end piece with EduPlanet, the curriculum software, that they're actually re... Recoding the software just for us for what we need it to do. So yes, we are working on that The actual designer of the platform has to be making some changes on the back end It's a really long complicated explanation. But yes, they are making those changes for us Okay, cuz I mean you can just scan it PDF throw it on the website people can blow it up as an image Like you don't have to worry about compatibility and all that. You can just throw it on the website. So like waiting for back end encryption and all that, you don't need to do that. That's why I said it should be on the website right now what we already approved last fall for parents
056to look at. That's what I'm saying. Gotcha. We're very close to having that ready. It should have been done a year ago. Again, they can access it through board docs, which would be the public viewing of it if the parents wanted to go there. Any other questions or comments? If not, thank you for all your work and the detail in the presentation and we will see you in three months, right? Yep, 90 days. At this point in the meeting, if there are anyone, if there's anyone in the public who is interested in addressing the board on issues on tonight's agenda. If not, is there anyone here from CVEA to report or any other district employees? If not, we will move on to the consent agenda. Before we do that, are there any questions or comments
057on the consent agenda? If not, I will take... Yep. I'll go through my list. On E for the policies... District policies II II yes, these are the these are the last of the ones from the right That's okay. That's okay on 803 the school calendar. My question was I just wanted to reconfirm Kindergarten is crossed out For 50 hours for kindergarten is crossed out and pre kindergarten is crossed out. That's because kindergarten is now full-time and Pre-kindergarten is crossed out because? My guess would be that pre-K doesn't fall under compulsory attendance, so it's probably just recommended not be in the school board policy. Okay. Thank you. F, policy 005.1, president or secretary portempoer, and I had to look that up to see what it means. And I think this means, in English that I can
058understand, in the absence of the president, vice president, or secretary, the board will vote for someone to fill in. either of those things for that meeting. Is that correct? Yeah, a pro-temporary means just for this meeting. There is, in the school code, and we've never put it in our policies, but it's there. It's called an assistant secretary. That would be for the full term. Right. And sometimes in the absence of a secretary, if people accidentally... elected assistant secretary, then those people end up having to sign papers to the end of the year. Sure. Yeah, fun, right? Right. And I will continue to encourage, especially as we go over the policies, that we get these written in English. that a fifth grader can understand. Most of us do not have a legal education. Well, pro tempore
059is actually the real name of the position from the school code. But that's okay. The rest of it. Yeah. It was very difficult. Yeah. I agree that policies should be there where parents can find easily what they're looking for. Now, we will be starting our regular cycle. So all of these policies will come up again if we feel we need to fix anything in them. What was it, two and a half year cycle we went through with PSBA was simply to get them up to date. So, you know, we can do detail work as we go through them. I did ask Dan about number I. I. The IU13 Title I agreement, and evidently that is neither one of us knows why they put Appendix A at the bottom for $485,000 and does not put in
060the $37,600. that this agreement is for. So evidently the agreement is only for $37,617. And a couple of my questions were all of the IU13s are backdated July 1st of this year. June 30th of next year just wondering why are we just now? Signing these do we know? I'll just add a caveat to that It's a and I feel this is fairly early Coming from an IU where we typically it might be they're operating almost a school year behind on stuff like this so sometimes Yeah, there's a little bit of a backlog but I Sometimes we felt we were writing our federal programs grants for the next year when we were getting the IU agreements for the previous year I Did question P and wrestling And Dan wasn't sure about this either that there's nothing
061in there about covering the cost Did you think that we had previously approved this for the cost or that they... I don't know the details of the athletic budget. I know that they have budgets for... Every sport gets so much allocated for outside of conference tournaments. So without knowing the details... There's always sometimes booster clubs chip in to help pay for trip. Regardless, it's, yeah, that's. Since they didn't ask us about any money, we're not approving any money. Correct. That would already have been allocated to athletic department. Yeah. I know the Williams sport trip, that's a, they went to that last year as well, that tournament. I remember approving it last year. Yeah. So the work wisdom. extension. I still wasn't clear. For one, who are the directors? You said that You asked that directors
062and assistant principals be added to the list. Are we the directors? No, we have directors of curriculum and instruction, director of safety, or admin positions that are directors. Thank you. Yeah, sorry. Okay, it's just if there was some learning to be had, I wouldn't have it if I'm supposed to do it. And the $20,000 in this amendment was a three. three-month amendment the 20,000 was only for this three months or It's 12 months. Yeah. Okay. Thank you. Thank you, and I did remember making a comment There was one here from Adam McGraw for IT and my comment was that that That application that he put in or the way he worded it. I thought was excellent It was concise. It was extremely clear and It was detailed and that's always a pleasure. It is it
063is Yeah, so Thank you. Thank you very much. Are those all your questions and comments? Does anyone else have questions or comments when this is India? Consent agenda. I do not I do I do I'm sorry Go right ahead That'd be quick. I Think yeah, okay on work wisdom It says extension so we had a contract last year from last fall for 50k I guess there's not a lot of detail on here as far as what they're providing, how many hours of training, how many hours of coaching, how many coaches, how many people are they coaching, all of that. Most of our contracts have a lot of detail. For taking students on buses, it's dollars per student, things like that. But this doesn't have... Guess anything like that. The other thing is it says We
064can basically spend up to 15% more than the 20,000 without requiring Rego Shin it read negotiation but you know what constitutes allowing them to bill us for more than the 20,000 that we already are you know that they're asking for approval Yeah, I mean, it's just not really clear. I mean, like last year's contract said September to October of 24, so like 50K in that month. But you're saying it went for the whole year. So I guess that makes a little bit more sense. It's just not clear on the contract, which would be helpful. Does all that count towards PD requirements? Because you mentioned teacher leaders, too. So if they're going through it for them, it would count, right? And so are we anticipating less people participating in the training and coaching and things this
065year than last year? Is that the reason for 20K instead of 50? Okay. Anything else? Could we could we delay the vote on a pool poet? Excuse me. Could we pull it until we have the details? Are you asking to have what's the number for Q Q? I'm sorry. What's the letter Q item Q Q? Yeah, I have it on my screen You would like are removed Q I'm sorry. I was off by one Okay, there's a request to have Q removed from the consent agenda for a future consideration. Yeah, I think until after we have the details. Okay, let me just take a moment. Usually it's for a separate vote or for future discussion. Let's take care of what we have and then we'll deal with that. May I have a motion to approve
066the consent agenda with all items with the exception of item Q? Motion to approve the consent agenda for all items with the exception of item Q. Second. Second. Could we have a roll call, please? Who is the second? Dr. Martin? Aye. Mrs. Fisher? Aye. Mr. Hirsch? Aye. Mr. Talley? Aye. Mrs. Kapka? Aye. Mr. Gensel? Aye. Mr. Eby? Aye. Ms. Trowbridge? Aye. Mrs. Groff? Aye. Okay to deal with item Q You're asking for something to be moved to a later agenda without without specifying What agenda future agenda is that right? Yeah, I guess no our hope would be to put it on the next agenda and we want we want to be able to right now the request is just to Postpone it. Yes till yeah I need a motion to postpone. Well, I want to
067postpone, but I want a date to put it back. I don't think we can postpone it. Somebody gives me the... And then we can debate it. If you want to give me a motion to postpone it until the next general meeting, that's fine, but I need a motion. Motion to delay item Q until the first meeting in October, October 14th. No. I think it's 13th. 13th. So give me stay yeah, put it in the motion and we'll take care of it. Yes, that's she did Did you not? Yeah, Diana just gave the motion. Oh. October 13th. Did you mean that as a formal motion? Yes. Okay, I'm sorry. Did I need a second? I will second that. All those in favor say aye. Aye. Are there any nays or abstentions? Okay, item Q will be
068postponed to next month's meeting. No problem. Buckskin Activity Alliance. We did an approval. We never approved the consent agenda, did we? Yes, we did. All except I didn't kill. With the exception of, okay. I thought you just approved the removal of kill. No, it was approving everything. I skip enough. I don't need anyone else skipping things. I had a hard time following all that. The consent agenda. Did I say that? It was, yeah. I didn't remember giving my. That was a roll call vote. Yeah. Sometimes the memory isn't too long. Are we all okay with this? We're good. Okay. Welcome. Any questions? But you only approved number one. No, as the BAA, in our bylaws, it states each club can only get one item per grant. So football is using their one item as one
069unit. They have now purchased one as well. So there will be two units, but they needed to do something in case we as the BAA cannot get it to them by Friday. But we approved number one, and we've already used that company. So we didn't have to do that. And we and we misapprove all of these so I would be I would need a motion Back next well, well, let's let's get this to move on I move that we approve the BAA grant application second All those in favor say aye. Aye. Opposed? There's abstentions. There you go. We'll talk to you again next month. Thank you. November 8th. We have a request to waive a rental fee. Do you want a motion? I move that we waive the Whitmer Fire Company. Are there any other
070comments or questions? If not all those in favor say aye Opposed your abstentions? Yeah, we're good was there a question that I overlooked Okay, then we have then we have the vote that was quicker than I thought it was going to be it's for a good cause Okay The next item is your review and approval of proposal of workshop for professional development that we were presented. Skip C, I guess. I skipped what? C, C. Oh, okay. Thank you. Item C. Any questions about extending the chief financial and operations officer's contract? If not, I will take a motion. I move that we approve the... So just clarify this the The item is just we're not approving a new contract tonight. We're approving the board's Notification to Adele that you intend on in in engaging in the
071good Negotiate there's no new contract being approved this evening. I'm sorry. Did you call out a new? Well, you would have to it will you withdraw your motion Okay. Motion's withdrawn. Now you can go forward. The motion is that we... It would be approval of the school board's intent to extend the chief financial and operation officer contract beyond the 2025-2026 fiscal year for a minimum of three years. Ditto. So move it. All those in favor say aye. Should we roll call that? You want to roll call? We did it last time. I think we roll called it last time. Not for this because this is not enough for the contract with its money. This is just saying it was more so unity, but I think we're going to uh, we're good All those in favor
072say aye. Aye. Any opposed to abstentions? If not The motion passes. Okay. Now we get down to the workshop Uh, it was requested to be uh moved by mrs. Uh trowbridge So i'm going to ask her to address your concerns. The question is the best use of that even called America's real concerns about bringing someone like that in to talk to our teachers because when you have such strong feelings it's going to filter down into what you're teaching. Any comments? I read the workshop and found thank you. Found no problem with it at all. I'm a little uncomfortable in a public setting criticizing anybody. Although I know Mr. Ressler's work, and I'm very impressed with it. He was executive director of the United Way. He has an excellent reputation for his community work, and he
073will... The subjects he is talking on are subjects he is very educated on through his own experience and his training. Any of his opinions outside of those areas, I don't care. I don't pay attention to. My question would be, is he capable of presenting the content that he's being paid? to present and as far as I can see he is. I was just only going to interject that it is notable that he is a political activist and unless we're going to bring another political activist, which this is not his topic, so since it is not his topic I'm okay with him coming. But as long as he's not deviating and going into something else then I'm perfectly fine with it. I don't know if we do background checks as a board of the people that
074are brought in for any of our other programs. And if it's something we need to do, or we feel we need to do, I would think that when they bring in someone, rely on our cabinet and our educational professionals to make sure they're bringing in an appropriate presenter. Any other? Comments yeah, I'll just say so I mean I agree as far as in relying on our Administration and stuff But also, I mean, it's in the policy to be brought to us to approve or not. We're representatives of our constituents who sent us here and stuff. With that being said, I agree that he is very qualified and did the research on it and all that kind of stuff. I also watched numerous speeches of his in cultural issues and stuff like that that I thought
075would be similar to what he would be talking about here. And I will agree with Kathy that he was very political. So I'm not saying right or wrong or anything like that, but it did seem to me very political bias that I don't think was necessary in this setting. Like, I think you could instruct on this stuff without a political bias, but all of the... All of his talks and everything that I was able to find and watch and research that had anything to do with like around this culture and stuff like that was very political bias. So I agree that if he is able to separate it, that I would have no problem. My question is, if he is, and I don't know that, I'm just going off of what I was able to
076see. was very political, which I just, at this time right now, once again, right or wrong, I'm not saying either way he's right or wrong. I'm just saying political divisiveness right now is like, I don't want to go there. You know what I mean? I don't want to risk that personally, but that's my... I will tell you, Mr. Ressler asked me if he should come to the meeting, and I didn't know that this was about him. I thought it was about topic. So he's not here to explain that to you. I'll say I think it's important. He's not coming to speak. And I think it's important for them to have the choice. I love that you're developing that day, that they can choose what they want to go to. So I think it's important to
077have options. Across the board and if we're gonna look at one person's political standpoints then Have we looked at all of them? Like I don't think that that's fair to pinpoint him on that sole thing Any other comments your question? The only thing I'll add is I think obviously it's very important to trust and in the cabinet you guys about this stuff you go through the process. So that's That's very important At the same token, when you have a very public figure, it is human nature to Google the name and just see what comes up. That's the power of Google. And the students do it all the way up to parents and adults. We all do it. So there is that part of it naturally. So things may come up that we don't necessarily agree
078with and stuff like that. That being said I agree. I think the workshops awesome I think them having lots of options and lots of different things and it all counts to PD correct, which is great So I love the concept I love that seeds is coming and all these other some so many different options for them to go and choose and for that reason It's like absolutely like it's I'm okay with it Personally not that in my opinion necessarily matters that much either And I like others I will the only caveat I'll add is I do hope that Because it's a very politically charged time at the moment, which it seems like we go through that cycle every couple months anywhere But this one's a little bit heavier I hope that that 1500 is just
079on the topics and not his opinions on other things that being said This is who you guys chose. We need to trust you. So we'll put it through And the other comments or questions if not, I will entertain Someone's motion to approve the whole just the training workshop proposal So then motion to approve the training workshop proposal. Second. I think I need to take a roll call vote on this. Mrs. Fisher. Aye. Mr. Hurst. No. Mr. Talley. Yes. Mrs. Kapko. No. Mr. Gensel. Aye. Mr. Eby. Aye. Ms. Trowbridge. No. Mrs. Groff. Aye. Dr. Martin. Aye. We have a vote of six yays and three nays. So it passes. Passed. Any questions? Okay, the next item on our agenda is down to the information agendas. There were no finance and operations reports nor curriculum and instruction
080at this time. Federal funds, Dr. Hartman. No report this month. Your IU report is attached. All of you should have gotten this copy of the bulletin. If you didn't, let me know and we'll take care of that. The only thing new on it legislatively was the PIAA, if you noticed. They've said that private religious schools may participate in sports in their home district if it's not offered by their school. That sort of one. And I will bring to your attention an AI report that they found that AI made people made more mistakes in math and reading comp. I don't know why than the other students. That's what I meant. There are so many things it does well and so many things it doesn't do. We have to be really educated on it. There's nothing new
081I have to report. from the IU. We have a new assistant executive director. We took one department and brought in two program directors to cover that for early childhood education. We still have requests for what would fill nine Classrooms and don't have teachers for it where I don't know how many well I asked before how many special ed teachers do we have? off the top of my head 10 12 or more than that 20. Yeah. Yeah. Okay. Let's say we have 24 they have 500 500 so it's the challenge for them it is great and they are constantly looking to find ways to Keep and attract their teachers It's a challenge And of course the Lancaster County Academy is moving and you all have your invitations to go to their open house Are there any
082TTC reports don't they send you anything? Okay. Okay. And there was no construction team meeting this month, if I'm correct? Correct. And Vice President had no special report. Any other reports at all from other committees that you attended? Can I ask one quick question about, since Ken's here, for Leola being at 75%, are we still thinking about when we can possibly do the tour for the board? Is that what we said? Before the retreat. Same day as the retreat. That's right. Thank you for the reminder. I probably made that note and have lost it at some point. Yeah. What is that, two Mondays from now? Yeah. Same day as the retreat. So we'll do that at 4.30. Is that what we're thinking? Yeah. I think we were thinking that, yeah. We'll send out specifics. Any
083other reports or questions on the reports? Board comments or announcements? Myself, I'm still not. that I'm on or alternate. And I think I heard somebody else say that they haven't gotten any notifications from their committee. We requested before that the chairman of those committees know who you are and make sure you're on their communication list. So is that our individual responsibility? No, Dr. Hartman. If you let me know if there's notifications. commit not but send me an email with what committee you were supposed to and some of them might just be there might I mean it's September not every committee has met yet is that one of the things we we had on the agenda I think that's on the agenda for border tree about board yeah we could actually talk about that's one of
084the things you want to talk about over what the assignments are and then we can have a quick and some of our committees are useless they're empty they're not functional so we're going to clean all of that up okay I would have some announcements for the board. Evaluations are due in two days. And I would also remind the cabinet that they're due in two days, and we rely on those very heavily. So please get them in on time. So Google takes a day or so to get us, and then we have to sort of compile it for next Monday. So we'd like to have everything done in time. There's also some opportunities for the board for things you might like to attend. The Athletic Hall of Fame on the 19th is honoring our 1982-83 boys
085volleyball team and our 1995-96 girls basketball team. That will be at the high school auditorium. On the 24th is the open house for the academy if you want to attend. That's at Park City, down in the food court tucked in the corner. And on the 27th, CVCCSCs and the factory ministries are meeting at the Drakewood Church in Greenfield for a toy sale. I'm impressed that our community organizations are working together. And, of course... We already have the meeting dates. Next is election of PSBA officers. I don't know if you're interested. You probably remember my not-so-happy opinion. They didn't announce who will be president. I mean, the president-elect just moves up. They usually remind us who that is, so I'm not sure. The president-elect was an Eastern Zone rep. The vice president is asking to stay
086as vice president. I'm assuming they had no one else apply. The central zone rep, again, they're simply keeping last year's. And as is the sectional advisor, those are all three repeats. And, of course, they're asking us to approve the trustees. I don't understand that. Those people live in California. And they are consultants for PSBA, and they want to put them on the trust board. So I can't explain. I don't know what's happening. I don't know why they have to repeat so many people. But obviously, I'm sure these are people that are anxious to do the job. So we have two choices. We can vote yay or we can pass. I would need a motion. to approve the slate. Does our vote matter? What? Does our vote matter with this? Then I motion we move to
087pass on the PSBA officer. We don't need a motion. Lacking a motion for the agenda. Lacking a motion for an agenda item, the item disappears. Yeah, let's do that. Okay. There is no motion for that. Dates are all listed to board meetings and to retreat next week. That done, we are going to have a motion to adjourn to executive session to discuss staff retention issues, tax assessment issues, and we will take time to talk about some board scheduling. Motion to move to executive session to discuss those items mentioned. All those in favor say aye. Aye. We're adjourned.