001935-1520-9819 you can also call 888.70 recording in progress okay presently i don't see anyone okay if somebody um does come you can just alert us and in the interim um i presume everyone has got a chance to review the august meeting minutes are there any corrections or additions or is there any discussion of that set of minutes the the only um correction is the um call the meeting to order at should be 601.701 oh okay thank you the uh the first item call to order good catch excel one okay because i'm treasurer and another board so i have to be aware of all the numbers you know probably some day three years from now they'll ask why we started the meeting so late yes so thank you for that because we would not remember that
002we were actually on time any other corrections additions discussion of the august minutes if not is there a motion to approve them with the time correction i make a motion to approve the minutes from our last meeting with the uh correction is there a second i'll second it thank you all in favor aye any opposed all right and denise just jump in if there is a call that shows up i sure will um because i you know it may be topical it may be on one of the topics that we're discussing which i think we could probably handle um the first order business is some old business to um have an update on the complaint review process so commissioner todoro hargraves so i just wanted to give a quick update just so folks know where
003we are we're doing really well every month we do get the sheet from pd to let us know where they are in the course of investigations um that's been helping us out quite a bit especially if individuals who complained through us are contacting um ms jeunesse to find out what the status is she's able to look at the document and be able to say it's still pending or you should have received your letter um things like that and she's able to then ask them you know did you receive the letter can you send us a copy of it and we're we're getting better at communicating and being able to stay on task um the other thing is she's getting some of the complainants be able to supplement work through us and then she's forwarding it
004to pd especially if the complaint is still pending um we are still having some obstacles with technical difficulties that we're still working out in order for us to be able to review um body cam footage you know we'll go into will be sent the links to evidence.com and it'll be empty so we're still working out those glitches but um so that's still adding to the amount of time that we have um but denise is going to be scheduling another session for us in next week or so i'm going into october where we'll be sitting down with it and reviewing these things again and i think the more we do that um the easier that everything will fall into place we do have our five information managers now so we're hoping to start moving through the
005process um quicker um in 2020 we had a total of 29 complaints we're just finishing those up we have nine more to go and so we're hoping to get those done in the coming weeks so that we can start 2021. um currently there are 16 um for 2021 they're not all finished yet so many of them are still pending um but once they finish or um once we finish 2020 we'll go right into 2021 and begin the ones that are completed so um right now that's where we're at if anybody has any questions or anything feel free just to clarify too when commissioner trudeau hargraves is talking about those that are finished she means those that are finished the investigation from the police department so of those 16 not all of them are finished um
006with the police side investigation and then we'll get a chance to review them after that um we also now have um a pretty decent template we've we've collected some and so i'll be sharing them with with everybody but um from other municipalities about how they write up the summaries of the cases that they reviewed that will make the process of us writing them up more expeditious and then we will figure out a way to post those on our website they will be anonymized at that point so complaints names or police officer names will not be visible at that time due to the collective bargaining agreement and the laws of the state of michigan at this time but we will start to post those on our website so people can sort through them and they can
007see how many complaints were sustained by police and what um whether we agreed with those findings or not etc and we'll also try to find a way to categorize them so if people were interested say in looking at excessive force complaints or rudeness complaints or all complaints that were sustained or all complaints that were have a particular status so that's something that we'd like to do a lot of municipalities are struggling with how to make them more searchable and so we'll we'll try to figure that out and probably have some tweaks along the way but um we're looking forward to being able to do that i think that's even something that i'm looking at as i'm going through this for my own record-keeping purposes being able to look back and quickly say well what were
008the policies involved in this complaint and when you're reviewing it you know because you're reading it you're going through all the documents but to be able to look back at something really quickly there's nothing right there that says you know this was policy regarding xyz um so um i'm looking at ways to even just organize it um more effectively that way cause i do think it is helpful to be able to understand very quickly um which policies were involved in the complaint and so that may be another way by which we could search um i've noticed some municipalities do that i'm actually looking at one here where they kind of have them um there's a way to sort through them by which policies were involved and so that might be another field that we could
009use that could be searchable for people particularly since some of those police policies are listed but we can certainly make our own list um as well any questions for commissioner store hargraves about complaint review processes commissioner walton i didn't didn't raise my electronic hand uh but uh i told you i mean it was actually more of a comment than it was uh a question but in terms of tracking i wonder if it's worth us making maybe even like a little google quiz a google form that could collect those key pieces of information then every time we finished a complaint you could just submit that form for it and then back end it's going to do that collation for us in some ways so it's not particularly technical but with the numbers we're talking about it'll
010probably do the job note it council member song has her hand up and we have a caller okay council members song first and then the caller yeah i was just um wondering if we could touch on uh how folks are are hearing about it as part of the process so uh there is the flyer right that's that's being put out on buses is there any effort so that information goes is it actually passed out by pd along with our cards or where where are we on i don't think there is a memorandum of understanding for the police to disseminate any information about us at this point however um that is something that we should certainly discuss and i know we have discussed it informally in a couple of contexts where um we wanted pd to
011have to make every complaint aware that they could also complain to us um but that they there has not been an agreement with pd to that point um i don't think people naturally think to look for an oversight commission or are aware that an oversight commission exists in a city right so um yeah i do think i agree that it's um like i recently went to a main street area association meeting and spoke about who we were and what our role was and there's a it just like for some it just goes over their head they really don't understand what our role is and um chief cox was in the meeting with me and so they just immediately started asking chief cox questions about police services they you know they it didn't even it it
012just they didn't stay focused on who was and what our role is and so i think that it needs to um a flyer is good but there needs to be we need to each be out there doing stuff i think lisa um chair jackson talked about this the last meeting too to be out there really telling people who we are and doing more outreach i think i think we have an outreach committee but we need probably everyone on the commission to be involved in outreach in some way shape or form um that's something that i do regularly and we hope that eventually everyone will engage in those activities um i think it's also unclear to the public what the scope of our work is we got a complaint about the noise at um the armory
013the the shooting range and that's not our baileywick it belongs to the county it's it's not ours and we can't regulate the noise or the hours where police do their training anyway that that's not in our um jurisdiction um so there is sometimes some confusion about what we do but i do think there is a salient message about um when you have a complaint about the police is complaining to the police the best way to resolve that complaint is that the best way to get your complaint heard is that i'm the most effective way of getting that done and what verifications are there what sort of um corroboration is there when you do that and so i think there's an argument to be made um that you know perhaps complaining to a third party might
014be more effective in some ways yeah i just want to make the point that just because we put anyone puts anything on a website doesn't mean that people magically find it on their own um unless you're running google ads too but especially the city the city's website is really cumbersome and it's hard to find us yup so um maybe we can extend it some other time so that's the internet will not save us is basically what i'm saying all right thank you you will not save us council member rum lawyer and thank you um uh since we're on this topic i guess i will ask um ariane slay if it's okay um whether there's been any movement on the communications channel that was proposed possibly with the diversion and expungement program that we set up
015for the city to better communicate uh with with its residents and others uh on a multitude of of communications uh and uh since since we're on this i apologize but i would want to know if if we're moving in that direction for for more communications uh uh with that do you mean communication is regarded our commission or did you have a question about it was gonna it was gonna help a lot of different commissions and and and perhaps this one i'm not sure uh if this commission would like to subscribe to that but uh it was a tool that was uh suggested that could help um expand our our communication channels for for many of our boards and commissions and uh especially the diversion and expungement program that we recently approved so the quick update
016on that is that the communications department ms wandrash is working with a local contractor to get the word out about the diversion and deflection we are have updates on our website going and um we have proposed language to the contractor to um for marketing purposes i believe miss wanderash it's her intention once we get that out in order that she can start making use of other like social media accounts as many of you know this city really only uses facebook um and if you ask my kids because i part my hair to one side and i wear mom jeans um not the cool mom jeans that the kids are wearing today that facebook is just for a certain generation so to help us reach other folks um miss wandrash is taking on the task of
017figuring out how we can be on instagram and snap and doing whatever it is that the other generations are doing today that i'm gonna miss with so um hopefully in the next month or two we'll have those systems available so should iqbac want to um have a part of access to a government account that's something that we're looking forward to using on not just this commission but for everybody um just kind of getting out there outside of the realm of facebook and visit our website but you guys are talking about setting one up for the city right yep for the whole city because there's a certain process it's not just a regular user account when you're connected to municipality there's different rules and i'm setting up those government accounts i guess is not a um
018an easy or a five-minute task that if a private citizen were to do it so right gotcha um so thank you for asking that question i mean as as people here know we have twitter and instagram as well so um if you know the city can give us some shouts out that would be fantastic um but you know certainly due to our independent nature we do have to um you know tweet and post on our own and um but you know if we can double down on those efforts that would be great to increase awareness denise you said there was a caller yes we have a caller sorry a moment caller good afternoon hello you unmute please you can hit star r6 to unmute good afternoon okay i'll work with him or her and we'll
019get back to you all right commissioner ship you got a question or comment yeah i was just gonna say back to the outreach portion um i'm working with student government here at michigan to get a pamphlet out um it's gonna be coming soon i'm really like the one organizing it but i'm working with other organizations on campus so student government and then there's an organization called care not cops on michigan's campus that's new um so i'm going to be working with them to like it's kind of going to be an informational pamphlet that's going to have a page for icpoc its own separate page which will have information about us our website with the qr code so people can easily access it and there's going to be a separate page for about dpss and stuff
020like that but the goal is to have those pamphlets inside of like residence halls and around campus like on different polls and stuff like that so as soon as we can figure out like what we have to do in order to be able to get them inside buildings um is as soon as the pamphlet will be up so that will be another avenue for outreach thank you that's a population that has been so tough for us to reach um but lots and lots of students are impacted by aapd despite their interactions on campus the vast majority students live off campus so we appreciate you reaching into that demographic in a way that we have not had success doing um [Music] anything else on um [Music] complaint review before we move on i just had a
021quick question do we work um with the oversight the police oversight group at the university is there is there a way for us to coordinate there we um i belong to a group or we are represented at a group of washington oversight groups and so that includes um oversight of michigan oversight of eastern oversight of the city of ypsilanti and oversight of ann arbor um and so we do communicate collaborate um the next item um and so lots of times they ask us questions and we share information try not to reinvent the wheel and um we try to stay abreast of what's going on over there as they do with us um so we do collaborate with them a bit their structure is so different from ours but i think um you know there there
022is some overlap in terms of sharing resources for sure so for example i think they'll be joining nicole and they'll be um starting to attend conferences and things like that as part of their training and they're very interested in our training plan which is kind of next up on the agenda so um we do try to share information that way and um at least keep each other abreast of what's going on because there is you know overlap geographically right um thank you for asking that so i will share my screen if i can let's see because we talked about a training plan some time ago but we need to formalize it okay hold on a second my screen sharing thing is not working really well there we go so can you guys see this document
023okay yeah this was the draft of the training plan that was created by commissioner walton who obviously has a great deal of human resources human resources experience although it is now called employee experience at her place of employment and she was kind enough to put this training plan together we looked at it as a commission some time ago but we should vote we should make any changes to it that we feel are relevant and then we should um vote and we should do so with the understanding that this should and be a living breathing document as we have new commissioners come on which we hope will have very soon um and they go through training we will evaluate how it's working as those of us who were on the commission already go through training we'll
024evaluate how it's working and so um what we'd like to do is sort of um make it an actual sort of agreed-upon training plan but with the understanding that we may update it or at least revisit it um you know every couple of years or 18 months or something to see if it needs tweaking um and so it was built on the assumption that people could offer about 10 hours a month we know that some people do far more than that and we know that in these first couple of years probably more time has been necessary but it was broken down into our monthly meeting which is two hours um probably spending at least an hour on email um and thinking about three hours of training and then perhaps four additional hours on subcommittees going
025to community meetings doing outreach things like that so one part of this training involves make hole certification which does not have to be attained by every commissioner but the suggestion was that about 25 percent of commissioners um be uh credentialed as a certified practitioner of oversight and if you have about 25 of us certified that means as people roll off um there will likely always be a person who is certified who is on the commission and certainly we would continue with that training um it it it means that um to qualify for a certification a person has to have um done at least 45 credit hours of nicole certified training and attended two annual conferences within three years um and um you have to attain the training in six different core competencies and those include
026civilian oversight of law enforcement investigations on the republican transparency law policing and law enforcement policies and procedures remediation and discipline and so you need a broad spectrum of training to get this certification you also have to do some reading for the reading list um you have to meet the requirements within three years and um it looks like there are at least a couple of other commissioners who are on the path to becoming certified and i was able to get certified last year um and so you can maintain the certification by having um 30 hours of certified training every year and attending at least one conference within the next three years so um i i've maintained my certification this year and as others join us that'll be nice and then as i roll off others will
027get certified as well um so so that was a thought that that was probably important there is um um being certified by a national oversight group lend some credibility to the work that we do i think as we talk about the fact that some people don't understand what our role is i think there's also some worry that we're just a bunch of citizens sitting around judging police officers where um oversight has a philosophy and a body of work and um a certain amount of rigor that is expected and that the public should be able to expect us um to engage in and so having that make hole certification is um to some degree an assurance that we're taking the job seriously and that we're doing what it takes to make sure we have the competence
028to do um was a pretty challenging job um and so the training that commissioner walton has developed is is based on these priorities and recommended topics and it does allow commissioners to um explore topics in which they might be more interested so for example this year's virtual conference is organized into a reform track and so it talks about i'm reforming policing um [Music] the infiltration of white supremacists into law enforcement um duty to intervene and then there's an innovations track where it talks about sort of um innovations that are being made in oversight um of particular interest was a session called clippers and cops that you guys might have heard of before i think it started in atlanta in a barber shop there were some police officers who decided to hang out in the barbershop
029and sort of talk about what they did community activists got involved as well and they have this sort of collaborative um sort of organic group of primarily african-american men who meet in black barber shops and talk to people in the community about what policing is doing and how that can be improved and how communities can be more involved in policing and get to know the people that are operating in their neighborhoods um they're also talking about other kinds of technological advances there's another track that works on strengthening the work of oversight i was able to present in that track on maintaining for enthusiasm for oversight in the face of resistance and setbacks um there's also um an international track this year and so there were sessions on oversight in other countries which can be informative
030for us as well thinking about how things are different and similar and then there's a jail in prison track which has been expanded this year and although there is no jail or prison or incarceration sort of jurisdiction that we have it was actually very informative in terms of thinking about the ways in which people collected data and managed to do work um both before during both before and during covid and now as kovit is sort of shifting that landscape and so there are different tracks that people can you know attend and all of our commissioners have the opportunity to attend any one of these sessions or all of the sessions um and all of them are recorded and so will be available if anybody else wants to view them on maycole.org nacole.org until the end
031of december i believe um and so you know there's a wide variety of trainings that people can do through neco however we recognize that there are other ways that people can get training as well um there are other webinars or other sessions um i know some of you participated in this session on um how some municipalities have started working with um non-police response to mental health issues and that would certainly be considered a training um and so we're looking to train to track everybody's training um we think police ride-alongs are an important part of training getting a bird's eye view on what some types of calls look like certainly commissioners can do more than one we know those stopped during covid you know as there's concern about transmission we don't want to infect police officers
032nor do we want you know any transmission from police officers so we we haven't done those during covid but um as as the world becomes a little bit healthier we can resume those and people might consider doing different types of ride-alongs um so doing one in the middle of the night doing one on a football saturday um doing one with a particular type of unit can be informative um [Music] and so then in the first 30 days there were some things that we thought were really important to do sort of understanding board procedures and um the overview of of who we are um reading naco's 13 principles for civilian oversight is um probably something that um you know we need everybody to do in the first 30 days but then um to revisit that to
033some degree i believe that that probably comes up again um but these are important because sometimes these things get lost in the work that we do and so those 13 principles include the principle of independence having unfettered access to records access to law enforcement executives and internal affairs staff having um full cooperation of law enforcement public reporting and transparency and community outreach are just some of those and so those are the things of which we always need to be reminded new commissioners need to get familiar with those and sort of understand what that means in terms of oversight and meeting the police chief in the first 30 days um and then at six months the suggestion was to have read the citizens review of police it gives kind of a broad orientation of police oversight
034having completed the ride-along um learning about some legal terms that come up um and for example there is an orientation sort of a training that the police department puts on that many of us attended um in person i think there were actually a couple virtual sessions as well that um talked about use of force and sort of explain those processes and there are other trainings that the aapd has um made available to us so several of us attended leeds training in june where the law enforcement um where they were learning the trainers were getting ready to train all ann arbor police department officers on de-escalation tactics and they took us through the training as well um and then by 12 months have attended at least six um webinar sessions of nicole and then read the
035guidebook for new and revivalized or revitalized police oversight um the suggestion is revisiting those 13 principles and continuing to do um webinars one every other month or so they are typically 90 minutes and that includes about an hour hour and 15 minute presentation and then time for questions um and so this helps make sure that that commissioners are trained well trained and competent to do the work but also that they do continuing education because that's really important so um what would you guys want to add to this or commissioner walton do you want to jump in at any point i don't know that i want to jump in the one thing i'm conscious of here is this is very very um reading heavy i'm not you know i would prefer if there was a more
036diverse sort of set of stars and media for getting it but i you know don't also want to let perfect be the enemy of good i think having something and starting it and then adjusting it as we we find new things and add new things is is a smarter approach um so i'm looking at the things that are not reading um doing a ride along any of the webinars the training with ann arbor whether that is the use of force sort of training and explanation about what the police department does kind of an overview or their leads training um webinars or not it is pretty reading heavy it's definitely listening heavy and certainly there are we need to to talk about how there are other kinds of things that people could do that would qualify
037as training right i'm attending hell um talks on um you know mental health responses um i i just went to a talk on mental health assistance and this is when regular folks get trained um to do some mental health work in their own communities and it was a very powerful um session and it holds a lot of promise for how we might manage that in ann arbor um the first context in which the presentation was made was with from within the la county jail system so there are three inmates who started the program who run the program who went through extensive training who now train other people and um the county sheriffs rely on these inmates the psychiatric the mental health professionals rely on these inmates and then it expanded out into the community in
038san francisco they started training mental health assistance in the community and they have been a real asset to their um county mental health department and so they have become a relied upon um asset in their community so um there are there are lots of kinds of things that we could participate in that could count as training i think other than reading but we could i mean we could make sure that's clear to everybody or we could try to kind of list these out here or we could state that somewhere in here okay so training can include so as you can see nicole does have a list there's another version of this document um that does actually have a list admittedly mostly taken from nakan's website but a list of different ways that you can do
039it and a lot of them are less reading based and the thing if we attach that along with whatever we have for training then people can pick and and you know can kind of is that in my email from you somewhere i'll send it to you after this meeting i can resend i've got out i'll find it trust me jackson attorney saleh has her hand up i'm sorry go right ahead it's hard for me to see the little screen because of the big screen oh no no problem um just making a suggestion from the peanut gallery is in that first 30 days there is i know more reading you'll be excited but there is a pamphlet on um oma so the open meetings act and foia consideration since this group really honors transparency we want
040to make sure that everyone understands what their obligations are in terms of communication and then what needs to be retained for future foia requests or things of that nature uh-oh hold on um i like it my suspicion is that this will be in the packet because i know i got a thing on the open meetings act when i joined but it doesn't hurt to kind of specify that yes i always love recursive things that would get us into legal quandaries if we didn't follow the rules so thanks for that thanks for putting my mind at ease [Music] and how did you say foia requirements yes therefore we can do foia or maybe records retention requirements i know chris frost has a already prepared couple page summary of everything one would need to know if they're
041serving on a border commission but the city policy is in the state law would you ask him to send me that in case i don't have it in my giant binder because what we'd like to do is make binders for our new commissioners and maybe a couple of our newest commissioners with all of the things that we got in the beginning and all the things we've required since then which will definitely kill a tree i'm sure but um but i think these are really helpful um because people want to know why we meet when we meet in the way we do and why we have to post notices about our meetings so this makes sense no problem i will do that right now thank you i'm sure i should have it but it just it's
042a lot um and so any other suggestions so we have a suggestion jude to add um the list of things that are not reading centric anything else that we should add anything you guys want to delete [Music] are we are we going to um vote on this version of requirements for commissioners or we can look at it and bring any kind of changes to our next meeting we could do that we could wait um or we could vote today in that i know you guys have seen this before if you feel like you need to do some research to add some things to this we could certainly wait there are other municipalities though that are really interested in looking at this i mean you know we can tell them the gist of it you know
043it doesn't have to be our official training plan for other people to benefit from it but if this is going to be just a a first draft or a draft and it's going to be um improved over time or or appended over time that's fine we can we can vote on it today i mean i suppose we could a we could wait another month if you want but also we can amend it next month if we need to or in two months if people need more time to to look at it over right to me i think if if we just go and vote on it now and open it for changes for future changes or modifications or amendments that's that's fine too and jude if you send me did you find the list because
044i can paste it in here if you want before we vote or you can send the newer one whatever and i can merge them uh council member ram lawyer thank you um i would just maybe and i know i'm a non-voting member i'm just i'm just here but i i i would suggest maybe it's gonna to require more than 10 hours a month i i don't think unless you're really super efficient um going to be able to do what i think many of us expect and want in just 10 hours um i think it's going to be closer to 15 hours a month just to kind of help set the expectations i just not sure that 10 hours is really enough time to to do the work this commission is is set to do so
045i i just uh that's just a little bit of what what i think but you know what i what i think doesn't really matter when it comes to how this commission you know governs itself um it certainly could take more but maybe we should say the commission work is um would you like jude what do you think about the language changing the language that it's at least 10 hours a month i mean so one of the things that some commissioners do is they do a complaint review meeting with pd and we do that once a month um and that is about two hours and that could certainly fall under this it probably takes a couple hours to prep for that you have to watch all the dash cam video the um body cam footage like
046if it's one scene you're gonna watch that from multiple angles that does take some time that might fall within the four hours of additional work like um people doing community meetings setting up community meetings things like that um so we could try i mean we could certainly say that it's a minimum of 10 hours a month we could say it's 15 hours a month i don't know where we would i'm not very good at this because i spend so much more time than this on this so but i think if we have particularly a new commissioner this might be about right for them but you guys should weigh in with what with your experiences on this jude in particular and then i have this um i have the email you just sent me i think
047it heads and flows i think having minimum at least something along those lines more than comfortable with that i mean we we could raise the amount um you know and those those you know this was from the earlier drafts i'm certainly not like you know not set on having to have those divisions of time that was just kind of a snapshot look it is different if you're you're doing complaint review um you know i think it does depend a little bit on your role so yeah i'm happy with either increasing that number or making it noted that that's a minimum i would suggest maybe you would make it a range from 10 to 20 hours per month so some commissioners probably will go 10 hours because they are not involved in reviewing the cases and
048complaints and others would be or some would like attend some kind of webinars or meetings etc so or readings um i would say 10 to 20 hours and that would include the 15 that uh council remember um ramowi had had mine so alrighty i think that's fair and then jude the list that you sent me should i just copy and paste this in um not the reading list part but like these other sorts of resources if you want to keep it for information but my thought is we will transfer this over either to a google doc where we can track for each individual commissioner or whatever and then with that it could be a front page like i'd like to have all these links in one place as well for folks so they can very
049easily just click a link and go to the visa so maybe this is the training plan and we could give people this sort of list and the program reading list as like an informational here's how to attain some of the training okay so then maybe this plan works kind of as it is um any other additions discussion uh um are we good with this the way it is then is there a motion to take a vote i think everything is visible is there a motion to vote on adopting this training plan i'll move it is there a second second all in favor of adopting this training plan i any opposed all right so we have a new official training plan and then um and so what what i'll do is i've sent you guys the
050reading list before and i will send it again and you guys know that um denise has maintained a library she has i think i have given her the last three books that i had in my roving mobile library so now she's sort of back in her office intermittently and she's getting more books um and so we do have a library there we also have journal articles that i have as pdfs i think um denise has them as pdfs also in a file but we can just keep collecting those as well um and then we we have a list of other organizations from which people can attain training than at the american civil liberties union national alliance on mental illness homeless advocacy organizations the urban league mediation centers and we certainly have um dispute resolution center
051right here in ann arbor that's a resource and so other kinds of organizations as well so we can make sure that everybody has access to all this information so that if anyone is looking for training then um they know where to find it so i will save that plan and then send it out to everyone and then new business this is just a thing for us to start thinking about we need to start each of us needs to start thinking about it maybe we need to collect a list of criteria that we would want in new commissioners and so that is not so much a wish list of our personal desires as much as it is us strategically starting to think about strengths and areas of improvement on the commission in terms of commissioners so
052what other kinds of commissioners might we need to have we're hoping we're starting our interview process i think on wednesday we start tomorrow um and um and we have several interviews lined up now and so if anyone is interested in applying please go to our website if you go to the city of ann arbor's website and you search for boards and commissions and you put in the search box independent community police oversight commission you'll land on our home page and if you scroll down um [Music] there is a link to apply to the board to the commission sorry um [Music] it says it application under reference materials and so if you're interested in applying please do that because we're continuing to interview people um and there'll be more people turning over um you know at
053the end of this sort of cycle and then um the year after that and so we'll always have um people changing over um and so you know certainly please if you're interested apply um but we need to start thinking about what kinds of people might be useful for example um i was in a talk and they were talking about how almost every commission like this every oversight board needs a data analyst needs a person who can crunch numbers now we're not getting many numbers from the police department yet but in january they got a data analyst and so we're hoping that soon we'll start getting data out of them um the traffic stop data we got wasn't really usable but they have indicated that this week they're going to send an updated batch of data
054that is um more usable and so we'll be able to start analyzing uh traffic stop data with the smart team at eastern michigan under the direction of dr kevin carpenter um but there are other kinds of data that we need and so if we have a data analyst that person could certainly certainly lead the the charge and sort of thinking about that commissioner todoro hargraves do we have a subcommittee that is doing the interviews like how do we know who to send our comments to or questions to i think that everybody should be involved in thinking about that strategically and maybe we should all sort of because i think we should all be thinking about um sort of keeping our eye open for people spreading the word begging people right but who's in the interviews
055i guess what i'm trying to say um so there are four of us during interview doing interviews so we don't have quorum so jude it's you me commissioner othman commissioner carter but maybe we could have denise be the repository or we could send them to everyone as we think about what these criteria are so i wouldn't want it to just be the the people conducting the interviews i'd want all of us to start thinking about um you know past these commissioners that we're interviewing now what should we start to look for should we look for a data analyst should we look for a person who is well versed in labor law do we need a person to do underwater basket weaving um whatever it is i was just we need to start thinking strategically about
056think what things would be useful to us in that way and there are some exercises and i'll try to find one um that sort of you know we could assess our own experiences and strengths and weaknesses and look at the things that we need and sort of find gaps that way i mean it has been for example to have a person who's skilled in human resources has been amazingly helpful for us in terms of thinking about many of the processes that we do um having a a an attorney on board who used to work for the city attorney's office has been so useful to us and so um you know as we think about sort of the experiences we bring to this what other things might we need is always i think a good question
057but that's something for you guys to start thinking about and then i can send an email around it and um if i'm good i'll find like um there's actually an exercise we can do to kind of assess ourselves and then see where we might have some gaps um this feels very much in line with the strategic goals that i said that i would take ownership of coming out of our retreat so if you want to appoint us and say i'd be happy you could send them to me because my i think end goal would be great if we could end up with a matrix of the different sort of skills and expertise that we always want to have on the commission and then as somebody rolls off we really we can see easily where the
058gap has come from so i mean you know obviously content has to come from everyone but i'm happy to to put it together if you want okay so that that's um that's the solution we're sending them to jude and they do fall in line with our strategic planning goals right we have to think about how to make sure that we're viable and can do the the work that that we need to get done and then make hole conference trainings updates is there anything anybody wants to share about the training that they've been doing from nicole i kind of touched on a little bit the ones some of the ones that i've been to lately we're almost finished we'll be finished in october but we've been at this since august um today today was a very
059informative seminar on the challenges of arbitration for oversight and the challenges of arbitration for accountability and transparency and so i don't know if anybody else was watching that but um we had a person we had um um oh boy i'm gonna forget brandon's last name but from grand rapids who leads their um their oversight and theirs is structured a little bit differently from ours but it was so informative to um to listen to how they think about arbitration and how oversight sort of interacts with that process and thinking about complaints um and thinking about the way unions are structured and so it's very interesting to to listen to somebody from the state of michigan with the constraints and the rules that surround police unions here as compared to i think seattle i think and another
060couple of other cities and tomorrow nope on thursday is a data analysis session on how to take data analysis and turn it into policy recommendations so um [Music] if anyone's interested they can see the list of the sessions at nacole.org and all of the sessions are still able to view commissioners obviously you can look at the list and see if there's anything interesting um if you have missed them then they're there for you to view for quite some time but if you didn't sign up for a particular one you can certainly still do that um anybody else want to add anything to that um i um i've been watching when i could they come in the middle of the day so you know if you're in the middle of a work day that's sometimes hard
061i did see the one uh where our chairperson uh spoke uh commissioner jackson did a lovely job you yes did a lovely job until i i watched about um i was gonna watch everyone i got about to number four and so i'm glad to hear that they are available there are a couple that i really wanted to to hear but i i find them very uh very informative so i i wasn't so interested in watching the prism ones but um i i watched them anyway and the first one i watched i realized that some of the same challenges that they have in oversight of prisons are same challenges we have an oversight of municipal police department and so i realized sort of the overlap and then i started being a little more excited about listening
062to them and there was a lot about um [Music] how to get information and how to to access and analyze information even when it's really challenging and so that was i thought that was pretty useful yeah they're good but if you guys have missed any and you signed up for them you can certainly go back and watch them and you can email um [Music] the person cameron mcelhinney who sends the emails you can just ask her how to view them if it's not clear how to view them um i think the link that lets you watch them also lets you go back and watch the recording and they usually are up about 24 to 48 hours later i think so and then if you're doing the certification you just kind of document which ones you
063watch and they know that um and they can verify that and so you document how many you watched of whatever track or whatever and they um and you can keep up with that as long as it takes you to reach the goal of the um certification process yeah i think it was really the the present jail stuff uh those those sessions were very interesting in a way that yes they go outside of our prairies and all these things but there are some some similarities in in what we are doing and what they are doing um you know they focus on transparency human rights of individuals are incarcerated what are programs that are available for them uh what they do after they are being released etc and that also falls into the the crew report that
064we are as subcommittee over here with with the human uh rights commission we are looking into what are the programs that are available for uh individuals who are incarcerated uh how we are going to groom them into becoming um you know assimilate into the community after they are leaving what are the programs that are available for them what are the difficulties that they have the rate of return of them coming back going back to to jails or prisons etc why things fail why can't succeed um and i probably maybe on and the um point uh of of um the reporting on subcommittees i probably would uh dwell on that a little bit further but but really it's very interesting the other thing is um the one that i was quite um really moved by is
065the use of lethal force where women and children are collateral damage and and to me that was um it's just it's just innocent individuals are being uh their lives are being wasted just bec because they are being in the wrong place at the right time and and actually one of the things that i had asked uh i usually try to ask a question uh and each of those if i you know if they take the question was the um what are the resources that are available for refugees who come over here to this country they asked your question they picked your question i heard that question and and and it's it's really interesting to to see what is available for those individuals you know they were looking at the agencies that are helping refugees do
066we have mental social health etc and one of the things that is happening is they need housing transportation interpreters etc etc so um and then you know these individuals or these refugees really had hard time you know when they got here it's not like it was an easy trip or journey and and um you know looking at the post-traumatic stress disorder we're talking about about kids i don't know uh i think there's going to be a huge discipline of the mental health of the youth or the young not only just the old folks or or the the adults but also for pediatrics um mental health and and uh this is just it's just um it's great to hear some of the resources that are available that also can be used for folks who have been
067in jail for a long time when they go out and also one would stay resource available for law enforcement because they see lots of things and and sometimes they tend not to use the resources available for them because you know they feel they might be a little bit um you know when you when you are police officer or so or law enforcement you don't want to really feel that you are also a human being where you need the help they think that they can do it without but they really they should they should take advantage of whatever resources that are available for them too that was um a really powerful session it started off talking about the numbers of women and children who were killed by police when police were pursuing other people there was
068a car chase where a six-month-old baby was killed they knew that the person had the baby in the car and they just shot the car full of holes and killed the baby they did not kill the person they were after there was another one where they um entered a home and killed a pregnant woman who was sleeping in um in the bed and initially the media reports were it was really terrible that that man used his pregnant girlfriend as a shield and it turns out that was not at all what happened she was in the bed sleep when she was killed asleep when she was killed by police who came in the house and just kind of shot up the entire household um and these were investigators from other cities i think one was from
069st louis and they had case after case of a case like this and it was really hard to listen to and i thought okay well if this happened to people the least i can do is bear a witness to that right so you know i have to sit here and listen to this but they did end with thinking about how to offer help for traumatized communities which on the one hand is a shame that you need help for traumatized communities um but but it is a very real thing um and then talking about the differences between what kinds of therapies may work for adults and teens and younger people who who need very different kinds of therapy um as their brains are are not nearly developed not until about 25 ish are they adult brains
070um and then that leads me to remind everyone that on thursday from four to six we are doing our trauma informed the second part of our trauma-informed training and so i hope everyone will be able to make it and then don't forget to do the implicit association test and apparently you can pick any category that you'd want to test yourself on to see if you have any implicit biases um and so please do that in advance of the meeting and email yourself the results take a screenshot print them out whatever of whatever tests you end up taking and then um [Music] we will see you at the training from 4 to 6 p.m on thursday denise do we have um are there any reports from any committees i know it's just it's just we we
071had two meetings um to follow up on the crude report between the um human uh rights commission and uh park and um the meeting um that we had invited four of um individuals who went through the system and came out and they were helped by the mpri michigan prison re-entry um initiative kind of thing and and um really um it's just it's it's it's i would say very humbling sometimes to hear the experience of these individuals who were behind bars for a long time and then came out there was a a program for them that they utilized helped them out and they succeeded and [Music] one of the gentlemen was he is now running a program to help others i think a brighter way is the name and and they really need help and from
072our this friday meeting and it looks like state senator jeff erwin had helped to bring in some money um it's like line item uh things in the budget i believe i don't want to say but it's about close to half a million dollar that can be used in different venues i think i don't know how i don't know the details but probably uh maybe a place like a brighter way can utilize uh can use some of that to help them out because they are mentoring um people who are being released from jail their presence and then they need all the help that they have so really as i said the the um main issues that uh is facing individuals who are being released from prison or jail is is housing and and not just for
073a short time and also the next thing is probably transportation so those are some other venues where really they need the help with so we are following up on on this but i think for the past i would say a year and a half or so we had i think over 17 meetings and we were really really uh came in with with nothing uh except the report and all that stuff and we ended up having uh really quite a bit of individuals who came uh and talked to us including our attorney uh her slay she came and talked to us about some of the laws and etc and and the state and in here so it was was very enlightening still enlightening to you to be part of that so thank you so much for
074continuing to us to update us on what you're doing with the human rights commission and um i think there's a lot of overlap with what they do and our and and what we do in our interest and so we appreciate you being the crossover liaison between the two thank you um any other communications any information anybody wants to share this is the point in the agenda where if anyone needs to share any information or would like to um please do i i have one thing is is i think whether the commissioners are aware of or not um our chair and vice chair really had a hard time in the in the past few weeks where they experienced the loss of their father-in-law's uh both of them and and uh as the commissioners we would like
075to convey our condolences uh the passing of your father's laws and and i hope that their memories will stay with you and give you the strength to really go through these hard times thank you um anything else public comment denise do we have any callers again or still no we just had a listener and no one's available now okay um then is there a motion to adjourn make a motion to join our um september meeting is there a second support all in favor aye aye aye we are adjourned then and i will send you guys the updated training document as well as the additional training information