Special Meeting: Work Session | June 9, 2026

001Good evening and welcome to the Rochester Board of Education's June 9th work session. The time is 6.05 and we're going to begin the meeting, calling the meeting to order. I will start with the decorum reminder that the board expects district officials and the public. to conduct themselves and speak in a respectful and courteous manner as to model proper civility in the quorum for students. Shouting, personal insults, vulgarity, profanity, attacks, revealing information prohibited by law or conduct that disrupts the flow of business is considered to be out of order. The board may, among other things, take steps available pursuant to law, take the following actions during the meeting to maintain a fair and efficient meeting. Interrupt, warn, or terminate a participant's statement when the statement exceeds allotted time, is personally directed, abrasive, obscene, or irrelevant. Request

002any individual to leave the meeting when that individual, whether in person or virtually, does not observe reasonable decorum or the conduct interferes with the orderly progress of the meeting. Finally, call for a recess or any adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. Moving into the business of tonight's work session, we're looking at board discussion items. We have multiple resolutions that we are considering this evening, and so bear with me. I'm hoping we can get through these well. But at this particular time, I'm going to turn over the review of the New York State School Board Association policy recommendations to our general counsel. Thank you, President Simmons. I will try to keep this brief for the board and the

003public. So we received a second installation in April from NISVO. And I'm just gonna go through them. So it includes policy, NSBUS policy 2210 for board organizational meetings. The policy is optional, but the update is required and it reflects that most districts and state can set their annual board organizational meeting to any date in July that is on or before Monday, the Monday after July 20th. But importantly, it says large city school districts are the exception. Nisba's policy 2210 would be aligned with our policy 2300, but based on the updates, again, as I said in the last sentence there, this is not applicable to us. Then there is Nisba's- Policy 4765, virtual blended and remote learning. The policy is recommended and the update is required. And they say that they have updated this policy to

004reflect the terminology of current state regulations for remote, virtual, and blended instruction. NSBA's policy 4765 is the same as ours. The district updated ours in January, including a name change to align with NISBA's previous updates. But now we will have to review again based on these new updates to make sure that we are fully aligned in terms of the content. Then NSBA also forwarded their policy 5422, Diaper and Toileting Protocols. The policy is recommended and it is a new policy. And this policy was developed to outline the district's requirements for schools to establish diapering and toileting protocols under new state regulation under Education Law 305. Although policy 5422 is not required and just recommended, I think it is worth a review by the administration to determine, and the board, to determine whether this is a

005pertinent policy. I know some things have been circulated for some time because we did get outreach from SED for comment on this particular policy. So I think it's worth further exploration. Next is policy. 5100 students in attendance attendance student attendance on the sample policy had previously included language exempting a student from minimum attendance our requirements for course credit for absences related to a student's homelessness they have also updated a section on remote virtual and blend instruction to align with current state regulation Nisba's our the district's policy 5100 is the same And so that requires, again, just some review to make sure we're still aligned. policy 5155 students in temporary housing and they indicate what federal and state law use the term homeless child we retain that definition but refer to such students as students in

006temporary housing instead we also clarify that district programs activities and services that condition participation on a seat time or minimum attendance requirement exempt absences related to homelessness NSBA's policy 5151 is district policy 5110 and policy 5110 is actually on the board's agenda for tonight. Then finally, NSBA's policy 5205, eligibility for co-curricular and extracurricular activities. The policy is recommended and the update is recommended. They suggest modifying the policy to provide an exemption to students in temporary housing for absences for reasons related to the student's homelessness so that such absences do not result in their disqualification in eligibility or exclusion from such activities. and the district's policy that aligns with that is 5305. So again, this requires some review to make sure that we're still aligned. And once that occurs, it will be brought up to the

007board for action as necessary. Thank you, General Counsel. And as stated, 5110 is on for consideration by the board this evening. 5305, which is the... Our version of 5205, I don't see that on the agenda, but thank you. We need to keep that in front of us. Definitely want to ensure we are in alignment there. Moving on the agenda, we have multiple policies presentation. I'm going to turn the mic over at this time to our clerk for the evening, which is Ms. Travis. Good evening. So for tonight's agenda, the policies under review are facilities and students part one. Facilities policies, as you see on board docs, are being sent from the work session last month to continue the conversation. And so as always, this is the policy process that was followed, and we're currently at

008step five. All policies were sent to our relevant advisory group review. District administration for review and final recommendations are being forwarded to the board tonight for facilities policies 77,000 Facilities development goals. There are no significant changes same thing with led safe schools policy 7010 and capital planning for shared building use policy 7050 name and or renaming facilities policy 7500 The timeline for petition submissions was revised, added a deadline for resolution consideration for naming or renaming facilities to allow administration some leeway with planning for the upcoming school year. Updated cooling off period section. And then for policy 7600, closure of school buildings, added a deadline for resolution consideration for naming or renaming facilities. In terms of deliverable review, policy 7010 is the only one with one, which is legally required. And then we have students part

009one, policies 5100, 5110, 5152, 5152.1, and 5210. For 5110, children and families in transition under the McKinney-Vento Act, General Counsel Nill just provided an update with NESBA. And so at this time, based on our actual policy, the policy was updated to consistently use the students in temporary housing terminology. And then updated bullet one under the admission procedure on page three. Admission of non-resident students policy 5152. updated with students in temporary housing terminology to be consistent with policy 5110. In both policy 51, 52.1, admission of foreign students, and 52.10, student organizations and programs have no significant changes. And then students attendance withdrawal policy 5100, General Counsel Neal did share that there is some updates that's needed to that policy, so that policy is still under review and will come to the board once it's been updated.

010And so next steps, it's a typo there, the policies will, Be followed positive 2410 and is expected to be loaded on by the board at the August business meeting not the July 1 Thank you. So we have the option to forward these out of this work session to the board business meeting. These were the 7,000 series and you went through the 50 the 5,000 as well. Okay So let's start with the 7,000 series because looks like There's a few adjustments so I'd like to entertain a motion to move the policies captured under the 7,000 series at 7,000 70 10 70 50 75 hundred and seventy six hundred forward to the board business meeting so moved by vice president Malloy Seconded by Commissioner McCullough all in favor of those policies under the 7,000 series Aye. Aye.

011Any opposed? Okay. Those move forward. And the reason I did it this way is because there's a slight adjustment. On my paper, I'm showing we need to withdraw 5,100. Is that showing on here, Clerk Travis? 5,100, is it? Yes. Okay. So I'd like to entertain. motion to withdraw policy 5100 the purpose for the withdraw is because the administration is still looking through and working through this particular policy so entertaining that motion at this time move by price president Loy seconded by Commissioner Griffin all in favor of the withdrawal of policy 5100 okay and so that's going to take us through and this kind of changes our lettering we're looking at policy 51 10 51 52 51 52 point 1 and 52 10 at this time Entertaining a motion to move those policies forward to the

012board business meeting Moved by vice president Lloyd seconded by Commissioner Griffin all in favor. Can I ask a question? So I know that we got a little explanation on why we're changing the verbiage from homeless to young people and temporary housing. I'm just wondering. Because I feel like that's specific. You know, I might leave out some of the other names. And, of course, there's federal law. There's a McKinney-Vento to this. So if a child is homeless, whether you consider it temporary housing or in a car or truly homeless on the streets, we are required to give them services. But I'm also wondering... Why are we changing it specifically to temporary housing when there might be people experiencing a lot more? I think temporary housing is like one specific definition to it in comparison to our

013conversations around homelessness, which might include actual homeless young people, people who's in the temporary housing, people who's in cars. And so I'm just wondering, why are we changing it to this, which makes it so much more specific? Was this a recommendation from NISBA? It was. But in the explanation, it says that in the state, they use homeless child. In the state and the federal government, they use homeless child as their word. Let me look back. While federal and state law use the term homeless child, so we're saying NISBA is recommending it, we're also saying that the state still uses it. So I'm just confused if I can get a better explanation. Well, Commissioner, I can't speak for NSBA. This is their recommendation. The district doesn't adopt every NSBA recommendation. I mean, we have many policies

014that vary in all kinds of ways. And so while I don't want to speak for them, I think they're probably thinking sometimes there is a stigma. you know, identified to homelessness as opposed to student in temporary housing. So I think it is, I don't think the term necessarily changes what, as you said, importantly, at the beginning doesn't change what the district was required to do, right? So whether it's homeless, temporary housing, it's the same thing. It's a semantic thing. I think they are, it's... like a language update related to potential, you know, to not let the children be stigmatized. We are happy to reach out to them and get an additional kind of further explanation, you know, if the board so wishes. Yeah. I'm not saying that I disagree with it. Like, I see how

015there could be positive aspects of that. And truly, when we look at our McKinney-Vento reports, a lot of times it is young people in temporary houses, whether that's on their grandmother's couch or with nonprofit organizations and services. So I see the benefits of both. Right. And in one regard, it might... actually you know kind of expanded a little bit right so as you said you know homelessness can comes in in various forms right and somebody might think well if you have a place to stay you're not homeless but you know that's not actually the case so i think in some regards i mean it might just be a semantic and a mental shift that that they're trying to put in in a school district's mind but like i said i um I don't want to

016speak for them. They have a lot of smart people working for them. So we'll reach out and ask them specifically why the semantic change. But again, it is. The update is just recommended. The policy is required, but the update is just recommended. Yeah, and if it's just me who wants that feedback from this, I think it's okay. Like, I'm not, it's not a big deal. I was just wondering. Yeah, no, it's true. You know, and even having worked with students in transition and Kenny Vento, all that good stuff, you know, I had a student at one point that was housed at the Cadillac Motel, and we know that was temporary housing, and so it does show up in different forms, but I think it was a prudent question. I can certainly appreciate it. If possible,

017we can move on to the 2023-20- Oh, I thought it went through. He slipped it in and we had already motioned it. So all in favor? Aye. Any opposed? Okay, motion carries. And so we're moving on to the 2023-28 board. policy review calendar and as you know there was a point in time where we had several policies that hadn't been updated you could look at our policy book and find policies from 1987 or whatever the case was and so the board committed itself to making sure we had a calendar of review for the policies i'd also recognize that at some point we may consider a policy diet and figure out what that will look like for us but as it stands now the policies that we have um in front of us are the suggested

018policy for review. This also includes the policy process, so how we approach this review, and we can update this as needed. But based on what we have in front of us, this is the calendar that we would be looking at for 2023 through 2028. So I'd like to entertain a motion for the board policy review calendar and standard operating procedures at this time. So moved. Moved by Vice President Malloy. Seconded by Commissioner McCullough. And so I want to open this for discussion if there are any concerns. Hearing none, all in favor? Aye. Aye. Any opposed? Okay. Moving on to the board self-evaluation Which was provided to us through the counts of great city schools this evening. We do have Cindy Ellison Ellensburg I Trump's forgive me Cindy. I probably butchered your name, but she is

019online currently To support any questions that may present themselves currently about three commissioners have submitted the evaluations This is required via the adopted Council for great city schools timeline as well as our state monitor plan and I know we read these things as recommendations But my understanding is once these recommendations are voted on and approved they become actual expectations of us and so Again, based on our adopted CGCS timeline as well as our state monitor plan, we are expected to complete the self-evaluation. This was to be voted on in the June meeting. And right now, CGCS has suggested that we give commissioners at least until Friday to submit via email to Clerk Wynn and reach out if there's any additional support that's needed. So at this time, I'd like to... open this for commissioners who

020may have a question regarding the Board self-evaluation. I do see a hand by Commissioner Griffin Good evening Cindy to be very honest with you. I felt that this valuation was very confusing Even when I'm looking at it and reading it, and I had to read it several times just to understand what was being asked. It was like, has not, and I just really didn't quite get it, and I don't know why you guys framed it like that, and why was the concept used to word it like that, but I found it quite confusing on how to answer the question. So I don't know how you could help with that, but I just felt like the format was not really good for me. And I'm 56 years old. Thank you for that comment and your question.

021Yeah, so this framework just shows behaviors that a board can... engage in that can set the context for improving student outcomes. And it is, I do understand where it is confusing, but that first column that is read on the student outcomes focus governance, in the student outcomes focus governance manual, those are things that if they haven't been completed or if they're true, then then there's no score then for that. The score is zero. What I can offer is I would be happy to jump on the phone or on a Zoom or a Teams meeting with anybody who needs additional assistance in filling out. the form. It would be only to answer your questions, to walk through the instrument, not to influence your answers at all, but just to help to understand that. And that might

022be a better way to go about it than unless there's a very specific question that you have at the moment. I'm going through it. I'm answering them to the best of my ability, but I just found it rather confusing. This is not the type of evaluation that one is used to. So I just found it quite confusing the way it was worded. Yeah. And like I said, I would be more than happy to walk through that with you. then the good news is you don't have to become an expert in the framework. Just what it's asking is, is this statement true of the board today? And that's all you need to mark. You don't need to think about what you think it should mean, each of those statements, whether you don't have to ask yourself

023whether or not you agree philosophically, but is the statement true of the board today? And then I think don't overthink the scoring, ignore those colors, ignore trying to figure out what score you're going to get. Just answer each statement one at a time. Is it true or is it not true? And then if it is just your best assessment, the best of your ability, the great, just make note of that. Part of the benefit, it's not just each individual commissioner filling out the self-evaluation on their own. A lot of value comes in the discussion you have about why you answered the way you did and when you come to some sort of consensus on where you think you're at. My last statement is, would relate to who, where do these questions come from? Is this

024something that you guys put together based on what you know about us thus far? How did you come to these questions on this self-evaluation? So, yeah, the questions aren't arbitrary. They weren't developed specifically for Rochester. They come from the student outcomes-focused governance framework, and that was developed. through the Council of the Great City Schools over more than a decade of work with urban school boards and superintendents. So it was the framework itself and all of those indicators, those were developed by reviewing governance research, conducting a survey of urban board members and superintendents on governance effectiveness, and then translating. all of that research and practical experience into observable governance behaviors. And that's what each of those statements are. So if you were to look at the Student Outcomes Focus Governance Manual, there is a list of

025articles and research and books from which the entire framework was derived. That's that's essentially how that all came to be Thank you. All right time check 631 and then Recommended action at this time is for the board to move the self-evaluation to the June 18th business meeting for Adoption, so I'd like to entertain a motion so moved by vice president Malloy moved second by Commissioner Fineman all in favor I'm any opposed Okay, so the board self-evaluation is now moved to the June 18th business meeting for adoption There's a motion to amend the 25-26 board meeting calendar here. And so this motion to amend the calendar is to add the special meeting so that we can consider the 26-27 budget amendment. This meeting is required per the May 12th budget amendment to deliberate once there's a

026state-adopted budget. This meeting will take place on June 16th. Now on June 16th, we already have a speaker forum. and state monitor hearings scheduled. So we will already be here for those purposes. So adding that in there would not cause too much influx is the thought process. So again, I'd like to entertain a motion to amend the 25-26 board meeting calendar to add special meeting to consider the 26-27 budget amendment to take place on June 16th. Motion by Commissioner Griffin, seconded by Vice President Malloy. All in favor? Aye. I'm sorry. I didn't open it for discussion any discussion on that hearing none all in favor aye aye any opposed motion carries all right, we've made it to the academic portion of the and we're going to open, I'm gonna turn this over to Dr. Rastor

027at this time for the East EPO final transition update. Yeah, thank you very much, Board President. As a part of our obligation under the academic plan, we are going to be providing our final East transition presentation for this upcoming, for this school year. I'm gonna have... Chief Blocker come up to take us through the final transition update. Good evening. So for the final update, there were 31 items that we agreed upon at the end of last year that we're going to be honored for this year. All 31 of those were honored, and the print is small, but I did include them so you can see what each of those were. Chief Muscadry and I supported the transition and supervision of both East Lower and Upper School. Chief Muscadry was the former principal, so we were

028both very familiar with it. Scholars from the Rochester International Academy were transitioned to East for afternoon classes, and that started in the third and fourth marking period. So that was something new that came up that we were not aware of. These are the 31 agreed upon transition items. Is there anyone that would like me to go through each one of those? Each one. No, I'm playing Dr. Blacker. Okay. So you can go on. So it's just basically stating that the, you're saying that the memorandum of agreement for 25-26, so those basically have, those are closed out. Is that what you're saying in this? I am saying that. I'm actually saying, though, that they were honored. So this is my final report to say they were expected to take place, and they did take place. So

029each item on here has already taken place. Okay, so they're expired, correct? Yes. Okay. Okay. I'm just I'm just just for the record. Okay. Thank you Tom if you can keep going please Keep going, please Keep going, please Keep going, please. Thank you. Changes that are going to take place for 26-27. Teacher leaders will transition to RCSD as instructional coaches and will follow the same formula as RCSD. Thus, there is a reduction of teacher leaders that will take place at East moving forward. Reading teachers will be reduced by two at East Lower School. Assistant principal positions were eliminated at both the lower school and the freshman academy, and a counselor position was eliminated at the freshman academy. East will follow all RCSD curriculum decisions. So there were decisions that said they could continue to use

030the East curriculum that was devised over the last 10 years. And there were decisions that said they would go to whatever RCSD is using. So they have been working on those. They continue to do collaborative work to determine which one. all of our CSD will use or if there's going to be a blended model for both. Our support model will significantly change. We previously had an English, math, science, and social studies teacher, for example, all in one room that supported kids simultaneously. That will reduce to one teacher per room. Staff reductions will happen just like they've happened in every our CSD school. Separate contracts that we had will be eliminated and they will either be funded through our CSD or through grants. And then as I said, the Rochester International Academy program will be transitioning

031into the East Building next year as a program on its own. So all students, not just a few that selected to become part of the trial we were doing to see how well it would work. this spring, all students will be placed there that are in Rio. A school-level living contract is being pursued to allow some elements of the EPO to remain in place. And I've really just kind of highlighted the main ones that were there. Extended day will continue. Family group will continue. Collaborative planning time will happen daily. Summer PL will change from five days to 2.5 days. We'll continue to have... three teaching blocks per day for 72 minutes each. Wednesday professional learning would continue for one time per month. So there's the district one that's required one Wednesday per month, and this

032is an additional one that is specifically for East targeted toward East teachers. It would still require writing and posting of lesson plans. and then there would be additional compensation for extended day and supplemental requirements. And those were the two bullets that Commissioner Griffin asked about in the previous one that will expire June 30th. So these are the elements that were being asked to be considered to move forward for next year, and no decision has been made on that yet. I'd be happy to answer any specific questions that I could. Thank you, Dr.. Blocker at this time. I want to open the day is for hands by commissioners I do see a hand by Commissioner Santiago Yeah on slide four This is just for clarification It says 50 scholars will be added to the ninth grade

033cohort for a maximum of 250 for the cohort 2025. And then after that, it says all cohorts will remain at 200 for grade 10, 11, and 12. Are we saying for this specific school year or is that planned to continue? That was only for this specific school year. It was agreed upon that our freshman class would typically grow by 50. So next year you would say 9th and 10th were at 250. But obviously this is new leadership and new decisions. So I can't confirm or disconfirm. And I'm also wondering for the lower school and the upper school. So the lower school is out of receivership? The upper school is out of receivership. The lower school is in receivership. Okay. And I, you know, just as a thought or a concern, I see a lot of

034cuts that's going to be at the lower school. And so seeing that the lower school is still in receivership, I mean, cuts for two reading teachers, assistant principals. counselor positions, well that's freshmen. But I see a lot of cuts, you know, that'll be happening in the next school year or even in this current school year while the school is in receivership. And so I'm just wondering the dedication and the plans to help ensure that the school makes out a receivership. I also kind of want to go back to the business meeting when we were getting the progress monitoring and I was talking about getting the reports as far as like the individual schools, like these are part of the reasons why we asked for it because The East has been something that we've been looking

035at for a couple years now. And so just wondering what these cuts are, you know, where are the plans to still get the school through receivership? And, of course, you don't have to give a comprehensive plan, but just reassurance that we're pushing to pull the school out from that place. I do want to, sorry, I just do want to make one point, Commissioner Santiago. Even though East Lower School may not be out of receivership, I certainly directly attribute Upper School getting out of receivership as a result of the work that's been done for the kids that have been present six or seven years. So you're not seeing a two-year turnaround, but I do believe it has deeply contributed to the success. I'm sorry, Dr. Rosser. Oh, no problem at all. So to answer your question,

036Commissioner Santiago, yes, there's still additional resources and supports that are being provided and will be provided over at East Lower. While we do recognize that there are some cuts that we're all experiencing across the board in reading teachers and assistant principal positions, the building principal was provided additional funding to be able to... reinstate positions that he feels is most important to still be able to move the school forward. Yeah. And lastly, I mean, the vote to end the EPO was, you know, a big ordeal, but, you know, part of my dedication was ensuring that the school stays successful. And so although this is a final update and the final report that we'll be getting, I truly do hope that decisions continue to be made to keep that school successful and contagious as it's always been.

037Thank you. Thank You Commissioner Santiago I'm gonna move to other end of the day as I see a hand by Commissioner Griffin and then McCullough as Always my concern is with the multilingual. I see that you have Information here about the bilingual. I know that Rhea is coming over there. They have a lot of multilingual Students, how are we addressing their needs? Do they have what they need to? Will they have what they need and do they currently have what they need to be successful to end out this year? It is pertinent that we pay close attention to them because they can also. make a difference in our levels in our schools and I think we continuously have removed key people from assisting them to be the best that they can be and not provide

038them with the tools that they need to be successful. So if you could please give me information relating to the multilingual students that speak more than the two languages and do we have teachers there that will be assisting them? And do they have counselors as well that can speak to them in their language that will be able to address their needs? So I'll take those one at a time. As far as the bilingual program being added to seventh grade that you see there, that was an asset because we have a bilingual program at nine through 12. And so now those kids will be able to continuously stay in that program the entire six or seven years that they were there. As far as the multilingual learners that are coming in from REIA, we have always

039had multilingual learners at EAST. We have been meeting every two weeks for the last year with a REIA stakeholder group. And our goal is to make certain that the best practices that REIA teachers use can be shared with the East teachers through professional development and that they can continue to grow simultaneously. So do we have every resource there right now that they've had at REIA over all these years? No. But do I believe we have the supports in place that will continue to help keep it successful? I do. How many multilingual teachers do we currently have in the district? Do we know? Is that something that we know? How many multilingual teachers? That's somebody speaking at least more than two languages. that are not just bilingual that speak multiple languages. Do we have the number

040of how many we do have? Can you, Charisma? Thank you. Can you please put that on the board log and can we have that answered? I would like to know how many multilingual teachers that we have in the district and in placement to address the needs of our people. Thank you. I will say, Commissioner Griffin, there are three multilingual that they call home school or language assistant coaches that will be coming with the kids from ria those three are representative of the top three languages that are at ria to smooth that transition so the kids are not coming without any direct support in their native language available to them they will be stationed at east just so you're aware of that Thank you. I know that also we lost a key person in our placement

041department. That was actually, I think, about four or five languages he spoke. And I'm just concerned that as we're doing this transition that we don't have the people in specific places at the RCSD. and at East or any other school that needs it, that we are again be failing our students and not of compliance. So those are my key concerns because here again, we can't provide those services. We are failing our children. Thank you. Yeah, one of the things I'll say real quick too, so that... not only our commissioners, but also our listening community has an understanding of how we're supporting our multilingual and bilingual learners is that as a part of the presentations that we are going to do as it relates to superintendent updates, we can most certainly schedule. early, maybe in August

042or early September, doing a presentation so that our commissioners as well as our listening community has an understanding of the plethora of supports that we are providing here in the Rochester City School District for our bilingual and our multilingual learners. Think that would be great and I want to move the conversation forward and I have a few hands Commissioner McCullough and then vice president Malloy Hello, how are you? How are you? I'm wonderful. So I have a question couple questions One would be it's underlines of Rhea Will they have a, because it's the academy that's going over there completely. Is that my correct by saying that? It's like the whole academy, seven through 12 going to the whole program. So will they have an academy director or will it still be the principals running that

043program? So there will not be an academy director. There is a position. For someone that has the knowledge that has been at REIA, that person has taken another job. The REIA group will fall under Principal CanCam. and we're still figuring out next steps, how we're going to replace the one individual that has just recently accepted another job that was at REIA. Yeah, the position that Chief Blocker is referring to, and I believe the title is implementation specialist, that position... we did allocate in the budget for the school to maintain a specific administrative position to be able to assist those students, those teachers, and those families, which is different than what we do for other programs. So we wanted to make sure that as we were transitioning the REIA program over to East, that it still

044had a substantial amount of support to be able to support our new Americans within that school context. Thank you. Also, in addition to that, I noticed that there were teacher leader transitions, positions that were taken out, some transition to instructional coaches, there were reading teachers that were taken out. How is that going to actually help improve the current status of receivership at the lower building if we're losing the supports that are going to help us get them out of that status? I know, but I'm asking something else though. It's okay, we reinforce one another oftentimes. We do, no, but here, and the reason why I'm asking for more clarity on it is because when it comes to the SPED students, our special education students, some of those positions were directly related to helping them, and

045so those individuals who were there are now gone. So knowing and understanding that with our SPED students, they sometimes will drive that receivership to where it is, how are we going to help those buildings? And I know that Dr. Rasta said that he gave allocation to the principals to put forth and bring some of those positions back, but now we're looking at a... position where if I'm the principal and I have a need for something else, but I'm also having a need for this, now I'm in a rock between a rock and a hard place on what I decide to do. So as a district, I think I'm more so asking what are we trying to do to make sure without putting that principal in that position, how are we ensuring that they have the

046resources to help with that particular population to bring them up where they need to be. Can I ask Chief Cody, can you come to the microphone and talk a little bit about our Tier 1 or Tier 2 or Tier 3 supports for our schools and how we've applied additional resources to each of those school models so that they then have what they need in order to continue to move in progress forward with our children? Sure. So with regard to reading teachers, intervention prevention teachers, and the instructional coaches specifically, as Dr. Rosser shared, we developed sort of a tiered model where our CSI receivership schools essentially get the most allocation, and we could share what those specific allocations are with you. After that, our CSI schools sort of get the next. best well-resourced allocation, and then

047the rest of our schools that are in good standing sort of get like a base allocation. And again, that was some of that more difficult decision-making that had to be made during that budgeting process, but we really felt like we developed a solid model as the base, and then we gave additional to receivership in CSI schools. With regard to the teacher leader allocations at East, Previously over the past 10 years given the amount of instructional and curricular work that was done there, there were teacher leader positions across all areas including like art and music and so Now coming in alignment with the district's model as we try to again figure out how to Spread the wealth of East and lift instruction across the whole district. They will continue to have the four core instructional coaches

048which are responsible for supporting lifting the work and the outcomes of special ed students just alongside general ed students and our multilingual learners as well, just like the rest of the district. At the district level, we do maintain district level special ed coaches, E&L coaches, and so we are preparing a model now to ensure that our remaining TOAs in central office really are providing coaching services to schools that perhaps they weren't before. So some of this is in the sort of restructuring of the district resources to also be facing the schools and supporting the schools as well. So just so that I'm clear, so you're using an MTS with being your tier one across all schools to help with the reading specialists and the different positions that now are going to be attracted, are directed

049towards those high-need school. Correct. That's what we're saying? Okay, perfect. Is there an associate director of special education going to be located in East as well as other schools, like they are in other schools as well? I believe it's a question. I see her shaking her head in the back. Kristen Swan, can you please come to the microphone so our listening public and our board commissioners can hear you verbalize your response to that question? Yes, there will be an associate director assigned to both East, upper, and lower school. And lastly, with this living contract, did we get the teachers' involvement into it so that we can move on to go ahead and finalizing it? Yeah, 97% of the faculty at East approved the school-level living contract, which I'm planning to bring forward to the board

050for approval. or consideration for approval at our June 18th meeting. Good, because I do know that they are waiting for that. Yeah. Yeah. Thank you, Commissioner McCullough. And finally, Vice President Malloy. Thank you so much, and thank you Commissioner McCullough for asking that question just about the instructional leaders or teacher leaders moving to instructional coaches Just to add to that. I would love I love the explanation. Thank you chief Cody for that However, I would like a little more information at some point. We might not be able to provide it tonight, but and this so this might go on to the the question log, but Typically when we talk about instructional coaches they tend to be some of our Most experienced teachers, and I know there's been a concern raised over and over again about

051taking Highly qualified certified teachers. You know out of classrooms having them as instructional coaches I'd love to see the evidence of the success of that model, and I can speak I know EAST REALLY WELL. I KNOW THAT THERE'S BEEN A LOT OF SUCCESS THERE. BUT WHENEVER WE'RE TALKING ABOUT TAKING CERTIFIED TEACHERS OUT OF CLASSROOMS, And then putting them in those instructional coaching positions, I want to see if it works, number one. And I also am concerned with we have a shortage already of certified teachers in so many areas. So when I hear that there are more instructional coaches potentially either at central office or it makes me a little nervous because I want to make sure that we're able to staff our classrooms with. certified teachers. I hope I'm making sense here. So I would

052love to know more about the model itself and what that's going to look like. I know we just had an overview of it and I appreciate that. Thank you. But I know there's been a lot of pushback, not just from the community, but from other teachers in the district about that type of coaching model. So I'd love more information and I'd love to know how many. instructional coaches that we're talking about for East who are then or I'm sorry team leaders teacher leaders who are transitioning what number are we talking about four they will have four just like all the other schools English math science and social studies and one caveat that I think is important to point out is that part of the requirement of that position is also to teach One class so

053they are in the classroom for our also in a classroom and that's important for validity with their peers also If someone's going to help you do something you want to know and be able to go and see that they're able to do it themselves So I think that's a real benefit of that, but it will be for just like it is at every other school You know, in Israel, they actually require their administrators to take on at least one class as well. Just thought I'd throw that in there, too, just to show their teachers that they know how to teach as well. But, no, I appreciate that answer, and thank you very much. Dr. Blocker, thank you so much. Superintendent Rosser? Yeah, thank you very much, Dr. Blocker, Chief Cody. Chief blocker chief Cody and

054chief swan. Thank you very much that concludes our report on the East EPO update Time check 657 we're moving into the reservoir Resolution review as you know given the large number of resolutions we received We have batched these resolutions so bear with me we are under the Academic and summer school resolutions. Those have been batched. So academic, we have three different batches and summer school, we have three different batches that unpack. I'd like to entertain a motion for the academic and summer school resolutions at this time. Motion by Commissioner McCullough, seconded by Vice President Malloy. I do want to open these sets of resolutions up open for discussion at this time. I do see a hand by Superintendent Rosser. Yeah, so I am requesting that resolution 757 a part of this batch Be pulled from

055the vote There's some information that's come to us after we Went live with this that we do need to make some adjustments to this particular resolution Were there any other resolutions from this not from this batch, but in the future batches would be resolution 759 759 is within this batch as well. I believe yeah, I think it's under the summer school It's the second set from between resolution 723 and seven. Hmm. Seven. I have 757, but then there was a 759. Yeah. Was it, did that fall under summer school? The 759? No. Yeah. Say that charisma, please. Under summer school batch three. Seven fifty seven is under summer school battery, which is the ones you guys are talking about now on the academic where is 759 It's under the next section administrative supports the 739

056that I was given was not correct So no should be 757 on the academics right now under summer school part on the batch three and then later on when you get some initiative support 759 is under batch three Okay, no worries. I was given another one for batch two. So with that, thank you and forgive me for the confusion. So we're going to entertain. We have a motion on the floor for the academic and summer school resolutions through these batches. And I'd like to open this for discussion at this time. I'm just going to be completely honest. We received a lot of resolutions. And unfortunately, I haven't had the time to clearly go through them all. I know you guys had months of putting them together and missed a lot of deadlines getting them to

057us. And it's really unfortunate, and I'm going to say this for the listening public so they do understand. Hold on. Hold on one second. I'm going to respectfully ask that we... Hold on. Hold on one second. I'm not holding on. Commissioner Simmons, I just... I want to get some clarity. This is me. I'm talking for me. I understand that. Okay, so I need to address the committee for me. I'm going to... No, no, no. I need to, I have the right to address the community. You gave me the mic. I have the right to address the community in reference to where the timelines are for us to receive the resolutions. What I'm saying, Camille, is you need to listen to what I'm saying. I don't know what I'm going to say. I'll be explaining something

058about myself. This is not toward you. I'm asking for some clarity. So General Counsel, I understand, and I'll allow you to do that, but I want to appeal to General Counsel for a brief moment. I understand that, but I do need to appeal to General Counsel. As we conduct this meeting, I want to make sure that we are in alignment with the expectations. I'm not speaking to you. I'm not saying that. I'm trying to appeal to general counsel. Let me finish my voice. I will. Commissioner Griffin. Commissioner Simmons. I'm going to ask. that I Am able to speak to you don't have to call me president. You don't have to call me anything But I do ask that I can just appeal to general counsel respectfully and I'm using the most respectful tone that I

059can muster in general counsel I just want to make sure that we are in alignment because we do have voice in opinion I just want to make sure there were some things that you cautioned and I just want to make sure that we are in alignment so that so that I'm clear as we can continue to facilitate the conversation. Right, and thank you, President Simmons, and thank you for allowing me to speak. So I think you are referring to really when the, you know, again, as it pertains to board and speaking and giving of opinion and deliberating, you really want to address the matters, not the people, not the personnel. There are appropriate ways to address personnel to have questions and conversations and discussion. as it pertains to personnel the board is allowed executive session

060you know for instances like that if there are you know certain concerns you know typically the dais is not the place to you know chastise personal again obviously you know no one can tell a board member your opinions are your own your votes are your own but again, the rules are in place for a reason. Executive session, the exemption is specifically in the open meetings law for a reason. It is not the place to embarrass personnel. Questions and concerns can be raised in a way that is productive and conducive. Ultimately, the administration works for the board. The board can vote and give a directive. And that is the way the board speaks, right? The board is not happy, hey, we vote, the board can vote, administration, you need to do this. And if it's not

061against the law, then it happens. So I think. I think that is the advice that we give to the board. Thank you. I just wanted to get the clarity on the personnel matters and not to relinquish voice because I do recognize and respect that we've all received this influx of resolutions, which is concerning as far as getting through them all. And so I know that's what you were looking to render, but I did want to make sure we're in alignment with the expectations around personnel for myself. And so thank you for allowing me to gain the clarity needed. And Commissioner Griffin, I want to give you the mic. understand what constraints I am under, but I have a fiduciary duty to do my job and do it with fidelity. So to the listening public, I

062will review the resolutions entirely and I will be prepared for the June 18th meeting to do that because I got them. There's over 140 resolutions that we have to go through and I got them, I think, last week. I can't think of, I think it was Wednesday. However, it's still a lot of them to go through. I did see some of them, but not all of them. And I just wanted you to know that because I want to do my job with Fidelity, I probably will be a little bit silent tonight about some of them, but I will be able to address them on June 18th. Thank you. Thank you, Commissioner Griffin. Do we have any other comments or questions regarding the resolutions that are open? I do see a hand from Commissioner Fineman at

063this time. I just wanted to state how grateful I am that we have all of these summer school programs and that all of the teachers and administration who are stepping up to make sure that our own goals as a board to increase student reading by third grade and to increase the percentage of students in grades three through eight who are proficient in the math assessment and English and that All of these are clearly stated that we are working towards summer school to make sure our board goals are being worked on and making sure that we have success for our students. And I really appreciate it. That's all I wanted to say. Okay, are there any questions or statements regarding the resolutions that we have on hand this evening? I'm trying to open my board docs

064back up. I want to interject once, second President Simmons. Just for clarity, and I think the board clerk might have the same question, does this current motion on the table include the removal of 757? Is this the motion? Yes, when we make the final vote, it will be entertaining the motion for these dispatch resolutions with the exclusion of 757. We just haven't gotten there yet based on the discussion. And I know, you know, the discussion I'm having up here is certainly not personal, but I have been cautioned around some of the things. And so I want to make sure that I'm supporting our board members as we all have very important conversation to bring forward. We know during the end of the year, we do have an influx, but this was a lot. And so

065I do want to make sure we're moving through that did I see a hand by yourself Commissioner Santiago No, I just want to make sure For every budget ask and we have 140 so I don't really want to start going in to detail of each one but for our budget lines I just want to ensure that for each one, these are from our budget lines. They're either under the number for each budget line, like it's not overspent. I know you guys probably already went through the vetting, but I just want to double check and make sure that, you know, we're following our budget as in our 25, 26 budget, and we're staying balanced within that budget. Okay, with no further discussion, I don't see any additional hands. Ah, hands. Okay, Vice President Malloy, did I

066see you, McCullough, and then also Commissioner Fineman? Or did I see your hand, Commissioner Griffin? Okay, so. I know that at our last business meeting, there ended up being quite a bit of discussion around consent agenda items. And so my concern, I guess, with 140 resolutions, I think the point of reviewing them tonight and being able to ask questions is with the understanding, right, that these are going to be moved to our consent agenda and then just voted on at the business meeting. So I guess I just want clear. UNDERSTANDING THAT THAT IS IN FACT HOW WE'RE MOVING AS A BOARD? IS THAT THE EXPECTATION THAT WE DON'T HAVE DISCUSSION THEN UNDER CONSENT AGENDA ITEMS? THIS IS MORE PROCEDURAL THAN ANYTHING ELSE. PERHAPS GENERAL COUNSEL CAN ENLIGHTEN ME, LIKE FOR CONSENT AGENDA ITEMS, NORMALLY WE

067DON'T HAVE DISCUSSION AT THE BOARD MEETING. Thank you. Yes, I can add some clarity on that. So that is the intent, right? I mean, under parliamentary rules and procedures, and I think under the district's kind of intent and the clerk's office intent, a consent agenda item typically should be uncontroversial, already reviewed, everyone's on the same page. I think the process, as it was changed and voted on by the board, is for the in-depth kind of review and conversations to happen tonight. at the work sessions and if there were items that the board is not potentially comfortable with making it to the consent agenda then those are removed and i've seen that happen several times um so yes typically uh you don't the you when the the item is moved to the consent agenda it's something

068that the board is on the same page on that you know we can just vote on this um and there shouldn't be kind of questions comments obviously each each commissioner has autonomy and has the right to raise a question at any time. If that happens, there's technically a protocol for that as well, but that is really kind of not the intent of a consent agenda item. And I think I saw the clerk might have raised her hand, so she might have some additional insight. I guess my concern is that with 140 resolutions, and we knew that we were going to have this sudden influx. for the summer programming, but I do want to ensure that commissioners have an opportunity to Get some very in-depth questions answered even if those aren't tonight that they're answered commissioners

069need to be able to get those answered whether that's on the question log or through 322 meeting or or whatnot those questions still need to be answered and there's just a lot here. That's all Thank you doing that all I was gonna add on vice president Malloy is whether the resolutions tonight are pulled or just continued on commissioners still do have the opportunity between now and the business meeting to reach out to board staff to have questions added on to the board question log um if you felt tonight like we had an additional question about an item and then to general um council neil's point during the business meeting you all can still pull the resolution um from the consent agenda uh no No, we'll actually be revisiting that at some point. And as a

070vice president, I want to emphasize that what Clerk Travis said, absolutely, you are able, the board, a board member is able to, the board is able to pull an item off of the consent agenda. And again, very, very technically procedurally and the board and district doesn't tend to do this way to help speed things up. But, you know, technically a question is asked on anything, it could come off the... consent agenda automatically, but I think typically the board has a good cadence and process for just asking a question, reincorporating it back into the consent agenda, but under very formal like Robert's rules, like, you know, a lot of things could get pulled off, but I think that derails the whole idea and intent of the consent agenda. Yeah. Thank you very much. Certainly not a

071standard that we'll maintain. So I do appreciate the conversation. I do have a hand by... The interest and then did you have one too? Okay Commissioner LeBron. Thank you I just want to also add that the purpose of the consent items Well, first of all, the reason we do these reviews was a built-in process within the last decade It didn't exist when I got here and it is to give commissioners more time and not necessarily that we then have to morph or hash out all the conversation and the reviews but that we have more time until it's time to vote so that we can hash out any questions so for me no this is if you have questions now i may not have questions right now because there might be new information that i'm going

072to get in a few days and that's going to change how i review a resolution i also want to add that on the consent agenda items there should not be controversial resolutions on there and they should be sort of set standard ones that are normal that we're gonna view you know vote on and Best example is like every year we have to vote on who we're gonna advertise to that is non-controversial It's like here's who we advertise to we've already done the rates and done the work That's a consent agenda item for me. I do think we start putting personnel matters, capital improvement stuff under that. And we haven't even had a discussion to say, yes, we agree that that's going to be the consent agenda item. Then that's where there's going to be issues

073that pop up like that. So I would say that we should have a standard of what we consider. consent agenda item so that we don't have this issue every other month when it comes up. So. Can I? And I would. I would agree with that, you know, and I think that that comes to be by way of the board maintaining clarity on our expectations. And so as we have conversation, because expectations and our unity as a board and what we would like to see only comes through these type of conversations. And so as we commit ourselves to our students and having conversations that are focused on things that will help our students in our district, this is where we can then. give administration kind of that guidance around we would like to avoid those type

074of items on the consent agenda. And then that's understood. So Commissioner McCullough, I don't want to belabor your hand at this time. No, you're good. I was listening to Commissioner LeBron say that, and I was just, as a new commissioner, I'm wondering how have these things been done before I got here? And if that was the norm. for those, then why aren't we still following those norms? Because I'm not going to lie, as a new commissioner, I do look at the older commissioners who have been here for multiple years, the senior ones, to try and get a better understanding of the flow of things. So for that to happen, I have to hear them and they have to speak up and say how things went in the past so that we can continue and move

075forward. Because I don't want to reinvent the wheel because that's just silly. So I'll put that there. But thank you for that information because now I have a better understanding of how we're supposed to be doing and moving forward. Well, we didn't have a consent agenda in the past, I don't believe. And that's what I was hearing. We just didn't. Right, we didn't practice. So we're in a new day and I would caution us. probably to be mindful of the past. Yeah. Because we got 40 years of a lot of stuff. But I do think we have a path forward. And, you know, when we're on the brink of change and trying to do different things, it can be a space of ambiguity and betterness. But I do find the beauty and the power in

076people bringing historical context and knowledge to help inform different things. I do see a hand by general counsel. I was just going to reiterate that the consent agenda, as the iteration it is, is pretty, maybe in the last four or so years for the board. Prior to that, the meetings were very long. So it is kind of up to the board, again, in consultation with the clerk, hey, this makes the agenda. And that's how the consent agenda came to be. There were those kind of conversations about what should make it, what should not make it. And really it is to dispense with technically non-controversial, but for every board that's gonna be different. For every commissioner right now that might be different, right? So it is really the board coming together collectively and saying, hey, this

077works, but this does not work. And we sometimes have some lengthy meetings now, but prior to the consent agendas. Imagine going through if they weren't bundled, right? And there was a time where even bundling wasn't done. So it is that trade-off in terms of getting business done in an expedient manner. What being thorough and doing your due diligence so speaking of lengthy meetings? I do want to do a time check of 717 and we do have a motion on the hand on the on the on the floor that was a fake hand right no that's a real hand that wasn't my question okay Commissioner Fineman did you have a hand as well okay? Questions too for resolution 756 and I believe that is Let me get it for you. The 756 is in June, academic

078batch number three. And I just have a really quick question about that because this is for, I think it's about the pre-K. And in the executive summary, it says that the certified budget line balance is pending for the 26-27 budget approval. Are we 100% sure? I know that just for clarity, will the funds be fully available to start that on July 1st because that's when it's supposed to start? Let me just take a quick look at this particular resolution. I'll try to get an understanding and perhaps Chief Cook you can come to the microphone because I'm not certain as to why it would state that the funding wouldn't be available or is not accessible. Because as the state has enacted its budget, then of course the pre-K dollars are available. And I'm not certain that

079this was crafted prior to that action. Commissioner McCullough, what resolution are you speaking of again? 756. 756, thank you. Yes, that's my understanding is that this is funded through the universal pre-K grant, which we now have confirmation of that funding per Chief McDowell as well. Okay, okay, I appreciate that. And then I have another question. This is for, yes, it will be. This is for, even though that first one wasn't a question. This is for 710, Resolution 710. This is the Special Education Report. No, that's not what I want to do. It's under academic batch two. Yep, it's Resolution 710, batch number two in academics. Everybody there? I didn't get a chance to ask the question for the May homework session because we had so much going on. But I did get a chance to

080compare the data from May and from June that was offered. And I just, I'm trying to wrap my head around the patterns that I'm seeing in these reports. And so can you help me out understanding that, so I was looking at the... the categories and the levels, the settings that the students were in, and I noticed that in our six to ones, we see a large movement of them. at a 65% rate from May and a 63% rate from June, as opposed to our eights and 12, which are at like a two to four and 13 and 10 respectively. Why is there such a huge rate of change moving from six to eight as opposed to the other settings in SPED? And this has occurred in both months, May and June. So again, Commissioner, this

081has to do with the recommendations, excuse me, of the Committee on Special Education. So as you know, we really looked at our continuum this year and we went and looked at similarity of need and what students needed when we were building our 813 classrooms. So many of those students that you may be seeing in our board report meet the similarity of need criteria for those particular classrooms and that would have been discussed at the committee on special education meeting and then recommendations. would have been made per the Committee on Special Education. So it's normal to see that rate of change at over 50% of those students moving as opposed to their eights where it's 4% and the 12 which is 10. When we looked at, again, similarity of need and the makeup of those classrooms

082and the criteria and the needs that those classrooms will accommodate, the students who have been recommended for those classrooms were recommended for that based on their needs that were discussed at the Committee on Special Education. Okay, okay. I'm going to leave it there. I'm going to leave that there for now. Thank you. Sure. Okay, thank you, Commissioner McCullough. And were there any other hands? Okay, Commissioner Santiago? Yeah, I would like to recommend that we remove any resolution that's worth more than $50,000 of the taxpayer dollars from the consent agenda to keep them open for question and conversation in our business meeting. LeBron? My so I say I'm like yeah, that's great Commissioner Santiago the only thing I would caution is that we if we have a contract with a vendor and it exceeds $35,000 then

083it would appear before the board saying this resolution. So that resolution, and I'm going to use very small numbers, let's say vendor A has a contract for $35,000. And then in the middle of the school year, we're like, this is great. We want vendor A at school B. And that's going to just cost us an additional $10,000. I'm just throwing out a very small example. theoretically the board would then be administration would be generating a resolution for $10,000 to amend into that contract and could technically end up under the consent decree because that amount is under 50 right so I would say that if we're gonna go by a monetary amount that it has to be the first contract understand You following along? Because anything over 35 will come back to the board again, but

084it can come back in a much smaller amount, and then we may not be seeing the big picture. So in other words, the amounts can add up. And forgive me, Santiago, because I had a hand on, but the incremental amounts could add up, especially if they're interrelated to the same vendor. So we have even programs that we have, and they have... big contract and then subsequently smaller contracts, but all the dollars ultimately end up and are add up and so to Commissioner LeBron's point. If we have a vendor with multiple contracts, small, they could end up in a place where we should be having board approval or looking at them a little more closely. So thank you for rendering that. And Commissioner Santiago? Yeah, I was making the recommendation that we remove any resolution currently

085on our consent agenda. That exceeds the amount of 50,000 to still be open for questions and conversations for our business meeting. If there's board members who support that. So please know that anything that we vote on, even if we move forward with these particular resolutions to the consent agenda, right now it's June 9th and the next... business meeting I believe is June 18th. So we still have, is it 19th or 18th? I believe it's 18th, thank you. We do have the opportunity, Commissioner Santiago, to certainly get that clarity and ask those questions. But if we're moving up to that timeframe and we still feel like we haven't gotten the clarity and there's a really large concern, then we can certainly. Have that conversation is that does that work sounds good okay? And so with that

086said entertaining a motion for the academic and summer school resolutions Batches one two and three academic one two three summer school with the exception of resolution 757 some of the favor of emotion for So we haven't pulled any, but certainly flag that one. And is that the one you spoke with me about, Commissioner Griffin? Certainly. Keep that there, and then we can certainly follow up when we have time before the business meeting to gain clarity on that. And so with that, we have a motion on the table for resolutions, academic and summer school minus 757, moved by Vice President Malloy. Do we already have a motion on the table? Seconded by Commissioner Griffin. Sorry. All in favor, did we have a motion on the table already? Were we ready for the vote? Aye. Any opposed?

087Motion carries. These resolutions, again, are understood to be moving forward to the consent agenda for the upcoming business meeting on June 18th. But if we have some concerns, let's get that clarity prior to the business meeting. We're moving on to the administrative supports. And right now, actually, no, I'm sorry, I missed one. We have a capital project update. So Superintendent Rosser. So at the request of the board, and I believe as a normal cadence to providing our commissioners with information around our capital improvement project, I'm going to have Chief Scott come in, provide an update on what we're looking at doing this upcoming summer. Chief Scott. Yes, thank you, Dr. Rosser. Good evening. I'm President Simmons, Commissioners, Superintendent Rosser, State Monitor, and to my colleagues on the Cabinet. Tonight, I will provide a brief overview

088of our Capital Improvement Program, which is our CIP work, taking place across the district during this upcoming summer for 2026. This work represents a significant investment, of course, in our facilities, in our infrastructure, which is very important with many of our older buildings, just ensuring that our schools remain safe, functional, and supportive with the learning environments, both for our students and also our staff. Each of our projects... And I just want to just give an overview for just for everyone. Just each of our projects are evaluated by our design team, which consists of very seasoned engineers and architects. There's recommendations that are made based on our building condition surveys, which we conduct every five years, as well as feedback, of course, from our principals and our building leaders, along with community members as well. We

089evaluate each of these projects through several lenses, including our facility's age and condition, the safety concerns of our buildings, and also the overall operational needs. And so this summer, we are managing approximately $27 million in construction activity across multiple district sites. The work includes roofing. mechanical system upgrades, classroom renovations, playground improvements, pool renovations, energy efficiency projects, and other very critical facility improvements. While much of this work occurs when students are out of school, months and often years of planning design take place behind the scenes. And the procurement process takes place prior to any construction begin. You'll see from this particular slide, which is very brief, but this summer, the summer's construction season is, this particular summer is a very busy summer, might I say. We have 10 new projects. seven carryover projects from from last

090year. So you know if you may ask why are there carryovers, some of the work due to labor, materials not coming in in time. We've we paused those particular projects one so we can start school and so those are our carryover projects that you'll see on the chart. Totaling both Our carryovers end this year, 31 contracts valued at $16.8 million. Combined with that carryover construction from last year, we are managing totally $27 million in total construction activity. I also just want to report, because when I do reports such as this, I do like providing what the percentages of our MWBE participation is, and that is 14%. And that's our minority and our women-owned businesses, which consist of our contractors throughout all of our CIP projects. Next slide. On this particular slide, it's important to understand

091that a full cycle of our CIP projects go from 30 to 36 months. We start designing and start having discussions and meetings a year in advance so we're prepared. And this includes the planning and design. It goes through the state education department review, which goes through... multiple iterations back and forth, the bidding and contract award process, the construction of course, and then also the final project closeout, which sometimes takes a long time as well. Just trying to make sure that everything that was supposed to get done gets actually done. The work visible this summer reflects decisions and planning that began last year or even years prior to that. So, construction progress is always subject, of course, to outside factors such as labor availability. As you know, the new stadium for the Buffalo Bills hopefully is

092almost finished, but that also did put a dent on the labor here in Rochester. So, hopefully that will help to increase. Other things out of our control is our material supplies and some just unforeseen. SITE CONDITIONS. SOMETIMES IF WE GET INTO A FLOOR OR A WALL, SOME THINGS THAT WE JUST DON'T KNOW, IT COMES UP, COMES UP, AND SOMETIMES THAT ALSO THEN BELABORS SOME OF THE FINALIZATION OF SOME OF OUR CONTRACTS. This particular slide, our CIP is funded through two streams. The first stream is $14.925 million in bonds. These dollars are borrowed along with the city for new construction, long-term facility improvements, and equipment for long usefulness. The second is our $9.5 million in cash capital, which is drawn directly from our operating budget for equipment procurement and shorter-term improvements. Our overall goal always remains,

093and this is why we work hand-in-hand with the state, and we'd like many of our projects, of course, to be under CIP because they are reimbursed at approximately 98%. So we try to make sure that all of our paperwork, of course, is in order and that the things that we do, of course, are going to help increase teaching and learning, but they also fall under 98%, which we get back as a district. And this is priority for us. Next slide. Here, which is pretty small, but you should be able to see it on your computers, this slide highlights the number of buildings impacted by construction activity just this summer. We tried to simplify it by color coding it. In addition, of course, to our construction work, several projects must be coordinated alongside these moves, such

094as summer school, other just summer activities that may be going on. Some of our buildings, of course, are co-located with City Rec. So we try to make sure that we... make sure that we put all of those ideas or just activities that are going on into motion and at the table as we're making decisions. So this requires a significant planning between both facilities, operations, transportation, IT, and also the school leadership of principals in the building. You'll see here that the work that is occurring, kind of in small print, are roof replacements, mechanical system upgrades, playground improvements, as I mentioned before, classroom renovations, kitchen renovations, kindergarten space enhancements, and we also assist with some of our art center renovations. Our goal is to always complete projects prior to the start of school. Here on this particular

095slide at the elementary level, we have seven schools that you see are having active construction this particular summer, totaling over $15 million in work. Key projects include a full roof replacement at School 5, mechanical system upgrades at School 8, 33, and 50, a new playground and makerspace at School 19. a new playground and restroom flooring at School 28, upgraded classroom renovations and a nursing suite, along with the cafeteria acoustics being improved at School 35. Each one of these projects is assigned a dedicated inspector to ensure quality and accountability throughout the construction. So every summer, these inspectors we meet weekly. They are... hand in hand with our contractors, making sure that the work is getting done, people are there on site. If there's any issues or problems, we're able to answer those and also letting the

096building principal or building leadership know kind of what's taking place throughout the summer. You'll see also on here the AHU dampers, which is the air handling units. The VAV is the variable air volume controls, and the DDS is the direct digital systems, just for clarity. Next slide. So our secondary school projects, there's nine locations that you can see that are going to take place, construction is going to take place this summer with a total of, a grand total of 27.5 million. This highlights, the highlights for these particular projects include work at Dr. Freddie Thomas Middle School, classroom doors and restroom upgrades at Early College High School, pool, the human... dehumidification and mode remediation at Loretta Johnson Middle School, structural pool work at Marshall, window and HVAC rehabilitation at Soda, and rooftop solar panel installations at

097four of our schools, which includes School 50, School 12, East, and Monroe. And this will end up being a meaningful step towards some very... cost savings for our district down the road And here you just see images shown on this final slide that represents some of our sample work from last year, if you visited some of these locations. These projects illustrate how capital improvement projects, or investments rather, directly improve the condition, the functionality, and appearance of our facilities, whether through renovating learning spaces, upgraded infrastructure, or enhanced building systems, these projects help create environments that better support both teaching and learning. Just in closing, prior to taking any questions, I know the Capital Improvement Program is much more than just construction projects. It's about... creating both safe and modern and welcoming learning environments for our students

098and staff. I would honestly be remiss if I did not thank the facilities department, my operations team, our contractors, our consultants, the school leaders within each building that sometimes we... have to not have in the building. And I know they would like to do some summer planning, but we try to work hand in hand to try to make sure that we can get this work done throughout the summer. But if it wasn't for all those individuals who I get to work alongside, these efforts would go to null. And like I said, there's a lot of just behind the scenes paperwork, information, meetings. that take place in order for us to get to a place where we can conduct construction in the summer, which is a very short time frame for us since our school year

099ends the end of June, and we really start trying to get teachers back into the buildings at the end of August. So thank you, and I would be happy to answer any questions from the board. Thank you, Chief Scott. I feel like I see a hand from Vice President Malloy. Thank you so much for your presentation. I just happen to notice the picture of school fives playground and That's just such a great example of one of these vitally important projects. I had the opportunity last fall to be there at the opening, and what a difference that's made in that particular school community, just being available to have a safe place to stay, or play, rather. And the kids are just so happy. It's nice to see it in action. So thank you for all you

100do. Thank you. Thank you, Vice President Malloy. Commissioner Griffin? Thank you, President Simmons. My concern is I'm looking at you're also working on 44 school, correct? Or no? It's just saying, huh? There's no information. I just want to make sure before I ask a question. It's highlighted in green So I'm just saying is it are we working on 44 is this part of this CIP? So school 44 is not a part of the CIP, but we are working currently on school 44 To make ready for the upcoming school year so some of our projects don't fall under CIP due to timeliness of like when we find out information or if there's emergency situations. So 44 for this particular year did not, well, the work that is taking place currently right now at school 44 is

101not falling under the CIP because remember this information here was actually put in place last year for this year. So now if you look at the CIP projects that we have in place for what, 2027. For 2027 you will see school 44 on there as a as a CIP project. Okay I'm asking because it's highlighted. It's got green in there that said moves I just I just didn't understand exactly why it was on there But I just asked because it was on there. It's highlighted in green so That's the only reason why I asked. Yep. So the green represents moves. Right. So that particular slide provides you the opportunity to see all of our schools, but it also... We also like to make sure, as we're having meetings with various people, you also see School

10239 and School 44 under green because we're moving staff and we're moving classrooms in there to make ready for our pre-K. Okay. Maybe this is another question. I shouldn't ask it with the CIP, but just for kicks and caboodles, you are doing work over there, so I just wanted to ask for... Ask a question. Do we have any engineering information about School 44 that's privy to facilities about that location? Yep. So for all of our buildings, we conduct the building condition surveys every five years. And actually just recently, due to the fact that we're going to be increasing. student population in school 44 and 39. We actually just recently did a building condition just on school 44 alone. Okay. Well, I ask because it's come to my attention that there might be some oil underneath,

103oil tanks underneath the ground. That is one of the reasons why it was not habitable because when it rained, the oil came up out of the ground. So we might want to check on that because that's one of the reasons why they said it was inhabitable for our children. And then they had a sewage problem as well. So this is some information that I became privy to, and I think we probably need to check on that. Okay. So respectfully, Commissioner Griffin, Any of our buildings, we're not going to have any students or staff in them if they're inhabitable. There are some things that we have come up in regards to School 44, which is an old building. This is the reason why we do conduct those building condition surveys. But also, we're certainly not going

104to ever put any of our students and staff. in jeopardy of anything. So it's not necessarily inhabitable because we have people there currently now, but we are going to do some renovations so other conditions or what have you don't end up coming up down the road. Right. It's nothing, Jacob. Jacob, you probably wouldn't even know this. It's nothing against you because you do a great job. I just think we might need to do some ground testing over there before we have some kids go over there and play in the playground. I think that's what we should do. Okay. So that has been conducted. Okay. And if we can see that information, if that can be delivered to us so we know. And what's the current information? It's current, right? Yes. Okay. Thank you. Thank you,

105Chief Scott. Were there any other questions Commissioner fine? I don't have a question I just wanted to say as I was doing my due diligence and going through all the resolutions and all of the presentations I was excited to see that we're doing a lot of solar panels and that is bringing us to a more A space where we can... Eco-friendly. Yeah, environmentally friendly environment. And also reducing our costs in the future. I was also, as a personal note, really excited to see the rec center pool at Adams Street finally being worked on. I didn't realize that that was a school project and that was something that we utilize in our family quite often. And I'm really excited that the pool's finally going to be open. So thank you for that. Thank you Commissioner, I'm

106in Commissioner LeBron and then Commissioner Santiago I Thank you Jacob for that presentation As you know, we typically get this before we then vote for the CIP, but we're here I You would not know this but I submitted some questions regarding CIP in general But what sticks out for me based on those concerns I share is the 9.5 million that's stating, where's that coming from? Is that this year's budget or the 25-26 budget? And typically it's 10 million allocated. Are we not allocating 10 million for the 25-26 year? So that's where I'm sort of, I need clarity on. Yep, so these funds came from... this particular school year's budget the 24 25 or the 25 we're not in the 25 26 yet though that's why I'm asking 24 25 24 25 so we didn't spend

107any of our did we spend our 10 million that's typically allocated into capital already no not not not as of yet so it all kind of depends on how The projects roll out so there's contingency that is also implemented in each one of these projects along with our design group whose Partial salaries also come out of the CIP as well So not until like we actually close out the projects that are on here is when we'll know so this is an approximate 9.5 because it is 10% of as you said correctly the budget are Yeah, the operating budget. Okay, so it's from this year, and I know that the report, this report says there's some projects rolled over. Is that, is it because the start time of those projects were delayed for a variety of

108reasons? Like, I guess my question is, were we doing projects? from September until now, because why do we still have 9.5 million for the 24-25 budget year that's about to wrap up? So those are the questions I have, but then also, it leads to additional funding questions, and I won't belabor you with them. So, yeah. I can make sure that I get answers to those, because those carryovers are, for various reasons. Sometimes the materials just didn't come in or some of the projects after our inspectors went in was not to the quality in which we. expect them to be and also just some of the labor. Some of our contractors just didn't have the bodies to finish some of the projects or even start some of them. So some of them did carry over into

109this dollar amount. Yeah, I think it actually would be important for the whole board to have an understanding of what projects started, were delayed, whatever reasons they were delayed. I just, this is my first time for me, and I don't know that it could be historical context other than myself here, but I don't ever recall that we still have 9.5 million when we're 30 days to closing this year's budget, and July 1st starts the new budget. So that's all. I have lots of other questions. Again, I will not belabor you because it is not your responsibility to be belabored with the finance questions. Thank you. Thank You Commissioner LeBron were there any additional questions before we close out this portion of the agenda and some of the delays that you spoke of or what you

110kind of opened with such as like the labor being Taken over to Buffalo and things of that nature. I'm just China. Yes That was just an example an example of both some of the things that may have happened, but the labor market is So is the manufacturing market. I know that too. So that, yeah, there's, there's a lot there. So I appreciate that with no additional questions, Dr. Rosser. Thank you, Chief Scott. Thank you very much, Chief Scott. I want to move forward on the agenda. And at this time, time check at 7.51, we're going to take a look at the administrative supports. And this is for resolution review under, again, administrative supports. I'd like to entertain a motion. for administrative report resolutions batch one two and three Entertaining a motion so moved by vice

111president Malloy second by Commissioner McCullough and Dr. Esser yeah at this time. I'm requesting the resolution 759 Be pulled from the vote for the same purposes that we pulled 757 Request to remove 759 here. And these batches of resolutions 1, 2, and 3 for administrative supports are open for discussion at this time. Commissioner Santiago? Yeah, I would like to recommend that the Code of Conduct resolutions isn't on the consent agenda. And where are we, Clerk Travis, on the Code of Conduct timeline? So the policy is scheduled to be amended next week during a June 18 business meeting. But I also, if you don't mind, ask for clarity because there's two code of conduct type resolutions. Are you talking about both? Yeah, both of them. As LeBron shared, the consent of the current agenda is supposed

112to be for things that's constant. There's some of that we don't think. And I say that this is controversial, but it is a big document that's legally required. And so I think both of those should be removed from the consent agenda to be separately voted on. Okay, so there's a motion on the table to consider the code of conduct be moved from the consent agenda for additional conversation or what have you. So I want to appeal to the board for that. And you said there was... Resolution 687. Oh, 680. It is 686 and 687. Let me just. Yeah, 686 and 687. Thank you. And the purpose for removing this from the consent agenda. Is to have additional conversation around it at the business meeting or well just to make sure that our practices are Remaining

113the same as far as what we're trying to do with the consent agenda, but also If there are any statements any anything to be shared during that time I think that we should leave it open for that conversation as Commissioner the LeBron said, you know, the consent agenda is for non-controversial, non-big regulatory resolutions. This is not it. This is something that's legally required. We vote on once a year. So the consent agenda is for what the board chooses it to be. However, I do agree with ideas around not having controversial items. And for the purposes of maybe having some conversation around there, because I know that that was something you were very... involved in in wanting to have that discussion i think we could move that from the consent agenda um so that we can

114put more meat around that conversation so we can so commissioner santiago i heard you right you still um are interested in voting on it right we just would like to have some additional discussion from that and so with the motion on the table for resolution 686 and 687 i saw a motion by commissioner griffin um Second. I heard Griffin. Who else did you? Did you second that? No, no, no. I'm sorry, Charisma. The initial motion for these resolutions was Malloy McCullough. Right now, for Commissioner Santiago's request to remove 686 and 687. and not involve them on the consent agenda. It's Griffin and Santiago's now seconding himself. Am I out of order in that? Okay, thank you. So, okay, so, yeah, so I'm just wanting to get the flavor for his request to do that. I

115appreciate all of the support and all of the help. So I'm going to stop the conversation and I want to just do one at a time just so that I can kind of stay focused on that. So right now I just want to remove 686 and 687 from the consent agenda because we had opened it for discussion and that was the request. We have a second motion and a second on that. All in favor of removing 686 and 687 from the consent agenda? Aye. So we've got a few ayes. We have a nay from Commissioner McCullough. All right, so that the motion carries and to your point Commissioner Vice President Molloy we have 659 as a resolution this superintendent has asked to withdraw at this time, correct sir? 759. 759 withdrawing that and so were

116there any other discussion items for the batches that are in front of us? with none Entertaining a motion for the administrative supports with the exception and withdrawal of 759 and the removal we've already done the other two So with the exception of 759 all in favor aye aye any opposed Okay So so just for your record Opening the administrative support resolutions. I opened it for entertain the motion vice president Malloy Commissioner McCullough first and second it we opened it for discussion Commissioner Santiago put forward a motion to remove the two So you have all that? Okay. I keep hearing the conversation going, so I thought there might be some confusion. We're good? Okay. All right. Thank you, Clerk Travis. I know I feel the same way because I've been trying, but I feel like the

117exorcist up here all the time. My head's on a swivel. Lord. But we made it because we did that. And so now we move the rest of them to the consent agenda. And so we are at the progress monitoring report on the business meeting. Okay. And so this report is attached and this was submitted in advance of the business meeting. We're not having a discussion. It's just a report for us to kind of look at and we'll be going over the progress monitoring at that business meeting. Is that my understanding? Am I right with that? Correct. That's correct. Okay. So we have that in front of us. Please, Commissioners, if you haven't had an opportunity, take some additional looks at it so that we are prepared for the discussion there. Commissioner Fineman? All my questions

118for tonight's are all on this so I just I didn't understand some of the ways that it was presented I don't understand let's see for example There's not a page number When we're on the graph that shows grade one, 25, 26, ELA, CFA proficiency, all students by standards, and the ELLs by standards, under 1R1, we only have beginning of year proficiency, and we don't have any middle or end of year. It's also under 1L4. being able to determine or clarify the meaning or unknown multiple meanings of words and phrases. We don't have any information on middle or end of year and I was just curious as to why that was. I'm also curious as to when we're looking at the other graphs underneath it, it talks about on or above grade level and I didn't

119understand what that was referring to. Does that mean that the kids who are Previously on or above grade level are now only working at 11% and have gone up to 32% I don't understand the graph in general if I can Yeah, if I can just remind us the purpose of us providing this particular report at this meeting is to provide an opportunity for commissioners to then be able to generate questions for those questions to then be submitted through our question log for us to then be responsive to prior to the actual presentation that will come at our June 18th meeting. So this is again, this is a report Take a look at this information and we will be able to generate and actually dig into this conversation at the business meeting I do see Commissioner

120Santiago and then I'll move my way into vice president Malloy Commissioner Santiago. Yeah, I I just wanted to say last meeting When we got the report Did make a request that more than four board members agree with about getting the breakdown of individual schools and the report It's not on here And so I'm wondering if it's gonna be on there if not should we take a vote? To make sure that it's like solidify that there's board support around us getting the individual school breakdown Or will it just be there because I remember asking for it last time There's a lot of people who agreed and it's not here currently Yeah, what we understood was that it would not be a part of the report, but it would be an addendum that would then be provided,

121but it wouldn't be a part of the actual report. Can you explain that as far as the addendum? So the addendum, it would just simply be a separate document that then gave an outline of each of the schools with the data. Yeah, that's what I was hoping. That sounds good. Thank you. Thank you. All right. And then lastly, with Vice President Malloy. So I guess the only question that I have so far, I really liked reading through this and excited to continue the beginning of our progress monitoring. So looking at the first and second grade data. This is a really overarching question that I'd love to put on the log and just have answered later on. What would you say is the biggest or single biggest instructional change that we're making this year that will

122increase the percentage of students reading on grade level and how will we know that it's working? So it's a general question, but would love to better understand that. Okay. Clerk Travis, if you can commit that to the log, and then we'll finish with Commissioner Griffin on this particular topic. I just have to say this, and I'm going to back up Commissioner Santiago on this, because the question that he asked, I asked a long time ago in reference to the breakdown of these schools' demographics. I mean a long time ago, very long time ago, but it still has not come to flourishing. So I think, and I would ask the board, if we could hold the staff to our policy, which is... 24 to 48 hours and we need to put in some stipulations if we

123haven't received our information because as we have been doing graciously we've been providing questions diligently that have not been answered so I'm just asking that we put in something in writing to that that can support our policy to make sure that we are all doing what we're supposed to do to make sure that our district runs like a well-oiled machine. Because right now it's not doing that. So I know that, you know, Dr. Rosler, you said that that's not what was said, but clearly the demographics were asked and they said that they were going to be presented. That's what I heard. Okay. And I've asked it before. So how are we going to move forward? And we can discuss this later in the executive session if you like, but I think that we have to

124hold people. accountable so that we are able to do our jobs as your staff and everybody else in this building can do their work. If I may provide a point of clarity for everyone here and thank you very much Commissioner Griffin for that and so for the point of clarity I do want to recognize that in the past ESA meetings things of that nature we had the schools broken down so that we could understand how our school communities are performing and that is an appetite the board has and so as Commissioner Santiago stated as well as yourself Commissioner Griffin there is a request that we do get the information regarding our school communities and my understanding per this conversation is that is what we will be receiving. It will not be in the progress monitoring

125report itself. However, to your point, we will have it as an addendum. So we will be getting that. And so we are looking forward to that conversation. You are correct that we do have that appetite. And then... There was another piece I do want to recognize that I've had several conversations with various commissioners just around the board question log communications protocols and things of that nature and based on these these questions and Just how we need to identify how we're going to move forward. I am requesting with Clerk Nguyen that we identify an agenda time frame in which we can have that discussion and make sure that we are moving forward, to your point, Commissioner Griffin, with fidelity and things of that nature so there's no confusion on those items. So with that said, the

126progress monitoring report we will receive at our updated meeting on June 18th, as well as the addendum with the school communities. Captured there and guess what time check 806 and the meet this meeting. Oh Okay, this meeting may recess into executive session close to the public to discuss matters leading to the appointment employment status of specific individuals collective negotiations and or pending or current litigation with general counsel entertaining a motion Motion by Commissioner Griffin, seconded by Commissioner McCullough. All in favor? Aye. We will recess into executive session. Are we here on the third floor conference or are we going to go on down? Second or third? Second. We'll go to the second floor.