001well thank you everyone in session if you don't mind bow your head for the invitation god we are grateful for uh the first nine weeks behind us and the good successes that we've had we're grateful for the great weather the cooler nights and cooler mornings and all the blessings you give us i pray that all that we do tonight uh would be uh honorable in your sight give us wisdom and courage to always do what is right amen if you would please stand for the pledge at this time the recording secretary dean of netterville oh my god here here here here here here here here all right we have a quorum board members you have the agenda for this afternoon's meeting before you i have a motion to adopt the agenda do i have a
002second all in favor any opposed or none the agenda is approved we will now have our recognition time miss merrick wilson thank you board members and dr madden well this month we are proud to recognize several important celebrations across our schools opportunities and we are proud to recognize the importance of the school's allowing the students to conservative access to social room with our principals please stand so we this organizing for all that you do and do more community. We are also celebrating this month's Digital Citizenship Week, where we're focusing on teaching our students how to be responsible, respectful, and safe online. And you'll get to see more fun information from our students coming in social media this week as well, or next week as well. We're also celebrating National Bus Safety Week, which reminds us
003of the responsibility that we all share in keeping our students safe, getting on and off the bus each day. And then later this month, we will be celebrating Red Ribbon Week, which is always a comfortable day, where our students are going to get an opportunity to collaborate together with each other and with our faculty and staff on ways that they can make health and safe choices for their future. With all these celebrations that we have going on this month, it's always important to think about all the things to make our schools run so smoothly. And so tonight, I really want to, I want us to highlight one of the groups that really is so much behind the scenes, but makes our days run so smoothly. So if I could get our Hoover City Schools Technology
004Department to come join me up front while I brag on them for a little bit. All right, don't be shy, Tech Department. When I say you're behind the scenes, tonight you've got to be in front. So tonight, I want to tell you a little bit, as we're recognizing and honoring Digital Citizenship Week, we thought it would be a good time to talk about the outstanding work that our Tech Department does each and every day. Their efforts are so important. They're so important to us. They're so important to us. Their efforts ensure that our students and staff have the tools and the resources and the secure systems that we need to teach and learn and everything runs smoothly in our classroom. Over the year, over just one year, I want to brag on the things that
005they are able to accomplish. So this year, in 365 days, they completed over 14,000 work orders, created accounts and rostered textbooks for over 2,000 new students, installed over 400 switches and 250 new devices. So this year, they've been able to accomplish over 400 new devices. They've been able to complete over 152 access points as part of our district-wide network project. They supported staff through over 2,000 cybersecurity and phishing trainings to keep our school safe and secure. They updated professional learning systems, led LTI sessions, provided multiple PD opportunities since the start of school, and supported staff with more than 1,000 asynchronous training sessions. They have repaired or issued over 10,000 Chromebooks for our students, and they've refreshed our classrooms. They've been able to complete over 15,000 work orders, created a new system, and created a new
006system for our students. So I know this is just a sample of our tech department. Our Chief Technology Officer, Kelly Lane, is actually traveling back from a conference as we speak. I think she was stuck in the airport. But I wanted to recognize this group for all of the innovative things that they do for our system. Our students have access to the best technology, but they also have access to the safest technology there is because of all that they do behind the scenes. So we wanted to take a minute to just tell them thank you and thank you. And I want to thank our staff for their support. And I want to thank our staff for their support. And I want to thank our staff for their support. And I want to thank our staff
007for their support. Ellen, thank you, and how much we appreciate our tech department. Are you getting close? Get a little bit closest to our piece. Don't go too far. Okay, brilliant. One, two, three. One, two, three. And I'm going to ask Chandler Shields with our technology department to stay up with me, and ask Jennifer Northrup with Glynn Elementary to please come forward. All right, so for our next recognition that also kind of goes along with technology, I want to recognize these two amazing individuals, Jennifer Northrup with Flint Elementary and Chandler Shields with our technology department. This year, they were asked to serve on the state committee that revised Alabama's digital literacy and computer science standards. So this is a huge honor to have two of our employees selected for this. They get to help shape
008how students across the state build essential technology and digital citizenship skills for the future. So as we talk about technology today, we have two leaders that are helping not only our school system, but our faculty and staff throughout the state. And so we want to thank you guys and say congratulations and thank you for all the work that you've done. And since we have so many students and parents, I would like to share this with you because these students probably had never encountered. Our tech mom, we have a tech mom for the district and she just serves in lieu of moms and dads. When students click on the wrong things or something pops up, she takes care of it and redirects. So moms just know you have a tech mom out there taking care of
009all those online issues that students may have. As I said, I'm certain these students probably aren't even aware. But just so you know. And thank you to our all of our tech department for being so innovative in keeping our schools safe. And at this time, I'm going to ask our amazing college and career specialists to come forward and join me up here. So we have Tracy Prater with Spain Park and Molly Kate Lowe with Hoover High School. And we would like to ask our College Board National Recognition awardees. If our students will please come. Join us up here. I know we've got a lot. Students, we know you're not shy either. We see you every day. You guys will come. I'd like to brag on these students that are coming up. In Hoover City Schools,
010we are proud to celebrate 32 students from Hoover High and Spain Park who have been recognized by the College Board National Recognition Program. These awards honor students' approximation for their outstanding academic achievement on college board assessment, helping them pull out on college and scholarship applications. So I'm going to turn it over to Mr. Tracy Prater to interview some of our amazing students. And I'd like to ask Dr. Esslinger if she would come up and actually present these certificates as I call out our students. So this is our College Board National Recognition students first. And I'm not going to belabor the point other than to say they're absolutely amazing and we could be proud of them. So our first one is Emma Nicolay. It's going to be a lot of clapping while we hold our applause.
011And go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. Go. She's dressed for the choir concert. Soneka Nair, Bhanu Mamidi, Lynn Wynn, Alexandra Richey, who's also dressed for the choir concert. Trevor Gopunga, Jonas Boyt, Filthy Tran. All right. Filthy Tran is a wonderful person who is around here somewhere. Allen Padham. I'd like to invite Dr. Sears to come up. Hi, everyone. I'm Molly-Kate Laloon. I'm from Hoover High School. And just to reiterate what Mr. Prater said, we're just so proud of our students' hard work. They
012have really exceeded academic excellence, and we just cannot congratulate them enough. So we're super excited to celebrate them. So for Hoover High School, we have a special guest. We have Serena Agarol, Charles Bower, Phoebe Spiegelman. We have a lot who are at different sporting events and extracurricular activities tonight. Jose Brajamontes, Elijah Byrne. Oh, I'm going to look at these. Elijah Byrne, Jonathan Kamen, Jake Clary, Brady Conti, Savannah Dieckel, Rohan Gara, Jay Glaive, Erica Kasut-Kirsi, Annie Lee. Thank you. Thank you. Thank you. Mary Claire Latham, Jaden Mooneyham, Phillip Mason. We're going to make you come in from the hallway. I wasn't sure if I was a part of this. Didn't want to embarrass myself. David Nassau, Cameron Ray, Sarah Roy, John Roshabri, Malik Martin-Thomas, and Madeline Winter. Maddie's at work. Maddie's at work. Okay. Well, we
013are very excited for Maddie. guys. Okay. Can we get you on this side maybe? That's a lot of you guys. Get in really close. Nobody's gonna bite. Okay, everybody look at me. Ready in one, two, three. Ready in one, two, three. Cool. Thank you guys. Now we would like to recognize our National Merit Semi-Finalists. We are very excited that in Huber City Schools we have 17 students from our two high schools who have been named Semi-Finalists in the 2026 National Merit Scholarship Program. And these students represent 1% of high school seniors in the nation, earning this honor through their exceptional performance in the PSAT. And they're gonna get to advance in the competition for nearly 26 million in scholarships to be awarded in the spring. So I'd like to ask our College and Career Specialists
014if they will introduce our awesome students. Yes, and they have a deadline of tomorrow. To get their applications in for finalists. They're all gonna make it. But there's a couple that need to submit there. But anyway, we are so proud of these students. We begin with Dayton and Johnny. Lane Allen. Emma Nikolik. Alan Padham. Sarah Kate Phillips who is not able to be with us. And Alexander Ritchie. And we're gonna do them all together. All together. Okay, and from Hoover High School, we have nine National Merit Semi-Finalists. We're so proud of their hard work. Our first up is Madeline Thalman. Elijah Burns. Jake Clary. Jake Laves. Suneet Granvi. Phillip Mason. Aidan Naptel. Sarah Roy. And Alan Hewins. Congratulations to our National Merit Semi-Finalists. There we go. You guys are smart. You're gonna be in the
015set. Okay, everybody look at me. Ready? Okay, ready? And one, two, three. Ready? And one, two, three. Cool. Nobody out there smiling. The parents are thinking about all that college money. Board members, parents, all of these students that you see here today, this didn't just happen in high school. It's because of all of their elementary and school principal debates. We are so proud of each of you and congratulations. All right. Back in June, the board started discussing a method for evaluating Dr. Maddox and his performance as our superintendent. We'll give you a minute. He's out. All right. All right, I'll start again. In June, we started discussing a method for which we could evaluate Dr. Maddox as we're required to do. If you think about this, in my world at least, I'm evaluated by my
016supervisor and maybe someone from HR every year. But when you're a superintendent of a public school system, it's a little bit different. You not only get to be evaluated by the entire board, all the direct reports or as deep as we care to go get to evaluate you. We partnered with the Alabama Association of School Boards to conduct a survey of this board as well as 32 direct reports to assist us with the evaluation. Well, the results are in. I would like to ask Ms. Deanna Stockman, Director of Leadership and Development with ASB, to come to the podium and present the report. Thank you so much. I haven't cleared a room like that in quite some time. Well done. Let's see what I can. I just want to say a couple of words. Our new
017principal, Lynn, has stepped up. My hat's off to you. It's a 24-hour, 7-day-a-week job. Thank you for all that you do. Thank you to the Tech Department. My question would be how many of those work orders were turn it off and turn it back on? Don't answer that. I might or might not have had that two weeks ago. So, kudos to you dealing with those who are technology illiterate. And so, I just want to say congratulations to all of your students who you just brought back some good memories for me. I'm a mom of twins, four years removed, one of whom has been gainfully employed and one of whom will be off payroll from December of 2025. And so, I would encourage them to make sure and turn in their applications for National Merit. They
018do not take late applications. Please do not ask me how I know. I want to go over the results of the superintendent evaluation. And I will say it's been a pure delight to work with this board. We've done some in-person and some online conversations and we've had some great conversations with our great superintendent in Dr. Maddox. And I applaud superintendents and boards who engage in the evaluation process. There's a really great quote that says, it takes time to create excellence. If it could be done quickly, more people would do it. And I very much applaud those who embraced the evaluation cycle and the opportunity to say, let's look at where strengths are, let's look where opportunities for growth are, and let's take a hard look at that because none of us are perfect. We all
019have some room to grow and to not be afraid of that because that is a sign of a true loop. So I want to just publicly say Dr. Maddox, I applaud you for that and your board and your partnership for doing so. I conducted good many evaluations all across the state. I think the board members and the 32 direct reports which include assistant superintendents, chiefs, executive directors, directors, coordinators, and principals took this very seriously. On occasion, we see people who click all wonderful on every single question and some who choose all terrible on every single question. And those are not valid results. And that is not what I saw in either of these evaluations. And so I just wanted to say I think that they did a great job. They were very thoughtful in their
020answers. I really appreciate it. I also want to say that this is a strong evaluation. This is a very good evaluation and we have a lot to be proud of. And so without further ado, we'll take a quick look at the group already. There we go. So we have our evaluation of Dr. Maddox. Our rating scale is as follows. We have not demonstrated progressing, proficient, and accomplished. You will see some color coding throughout this presentation. We'll go over the main categories of leadership standards. You will see these color codes in that it just makes for a little easier understanding. So there were five respondents in the board member evaluation. So all five board members completed the evaluation. The overall average was a 3.2, which falls on the higher end of the proficient range. We asked
021the question about superintendent goals and the goal setting. I do believe in the evaluation process it's always important to set goals. That's how we all get better. I'm running a half marathon in Birmingham, Alabama in late November. And I've run lots and lots of half marathons, but I am out of shape. I have not run a whole lot lately and so I have some very strategic goals set right now so that I don't collapse once I finish one. We take a look at six different types of leadership. We have instructional leadership, physical and managerial, human resources, climate engagement, and professional leadership. You will notice that there are three that are a darker shade of green and that is at the very top of the proficient scale. The lighter green are more in the middle of
022the proficient scale. And then you will see the instructional leadership component that from the board's perspective is an accomplished which is at the highest level that is on the scale. So let's take a look at that. And this was from the board member survey. From the district report results, there were 32 respondents. There was an average of three points, or the overall average was a 3.6. And that rating title is accomplished. And you can see from this chart, we take a look at the same standards with the direct reports as we do from the board. Three of those were in the accomplished range and three were in the proficient range. And let's take a look at those side by side. Just so that you can see it compared to chart. Again, these were very lots
023of very close correlation between the direct reports and the board members, which I think is great. And just to note, I just want to say how thrilled I am that the instructional leadership component is accomplished in both of these because at the end of the day, that's what we're here for, is for the students to be successful and for them to continue their academic progress. I don't see this everywhere, and so that is a lot to be proud of for the instructional leadership component. I just can't stress that enough. That is fantastic. That is often the mirror that's overlooked. I always like to take a look at the overall strength if we take a look at the entire evaluation process and all the things that go in with that. So some strengths that really stood
024out, that first one is instructional leadership, and that was really way at the tippy top. And I know that's not an official term, but it really was at the very top of that evaluation. From both the direct reports and the boards. Talent recruitment, collaboration, and disability were also high on the scale as well. And then we also always like to take a look for opportunities for growth. And that kind of came out as working to build a strong strategic plan for 2026 and beyond. And then focusing on building capacity among all school leaders. This last one that says communicate effectively with all stakeholders has been in communication with every single student. And I think that's a really powerful evaluation that I have done across the state, no matter the size or makeup of the school
025system. Communication, communicating effectively with everyone is always a great thing and it's always hard. No matter how many times you put things out there, sometimes people don't grasp it. I know in our business, we can email it and the pigeon call you and send a text and put it on an app and we will get a phone call that says I had no idea that that was happening. So I completely understand that communication is something that we always want to work on. And so just from a strategic plan and communicating effectively were the only two areas that really worked. And so what are the next steps? Just continuing the ongoing dialogue with the superintendent and board members to improve the skills to continue to increase student achievement. And then I encourage every superintendent or CSFO
026that I do an evaluation on two set goals. I think it is very helpful. We all work a little harder when we have a specific goal. And that's all I have for today. If you guys have any questions, I'm happy to entertain you. Thank you so much. It has been a pure delight to work with you guys. I appreciate it. It's always good to have a participant who facilitates these kinds of things. Initially I was a little skeptical about your engagement, your interaction with us about it, explaining things, walking through things, feedback. It was very personal and engaging and I appreciate it. So I found it incredibly useful. I appreciate it. It's an absolute pleasure. Thank you. All right. Board members, you have the meeting minutes from September 9, 2025. Special call to the September
027regular meeting for the motion to approve these minutes. Do I have a second? All in favor? All right. The minutes are approved. The next item on the agenda is the consent agenda. Mr. President, I recommend approval of our consent agenda, which includes the consent agenda that is approved by the superintendent. I have a motion to approve the consent agenda as recommended by the superintendent. I move. Do I have a second? Second. Are there any questions from the board? Seeing there are none, I have a motion and a second. All in favor? Aye. None opposed? The consent agenda is approved. Next on the agenda is business items. Our business actions are next. And I'll ask CSFO Melinda Buck to provide an overview. Unfortunately, this won't be on our last meeting. So this one's next. So included
028in your packet is a summary of the general purpose financial segments for the month ending August 31, 2025. For FY25, 108% of the deposit revenue is received for the month ending 2025. The number of diversity of schools receives the majority of FOMR tax receipts. The total amount of money is received between October and March. The result of operating operations represents 11 months of activity. Accordingly, we would anticipate having spent 92% of the budget for reoccurring expenditures. At this time, general fund expenditures are at 92% of the budget. To the 11 months of activity, the current month's reserve is 9.15 months. We will see this begin to increase as taxes are due and payments begin this month. And they come to be in January, 1 of October. In August, we make payments for textbooks, playgrounds, kitchen
029hood replacements, and a theater upgrade, as well as principal and interest payments from our outstanding community. Special reserve fund expenditures for 11 months of activity were 24.8 million, or 110% of the budget. The majority of federal funds are expensed during the school year and requests for reimbursements occur one month in a year. For cash disbursement total, the total is $17,734,761.47. The total is $17,734,761.47. The total is $17,734,761.47. The total is $17,734,761.47. The total is $14,238,232.77. The total is $14,238,232.77. The total is $14,238,232.77. Thank you, Ms. Buck. Are there any questions from the Board? Do I have a motion to approve the business actions? Do I have a second? I have a motion and a second. All in favor? All right. The business actions are approved. Thank you, Mr. President. Thank you, Board. The next item
030on the agenda is the 2025-26 textbook committee. I invite Whitney Cook to come forward to explain the selection process and to answer any questions that Board members may have about it. Thank you. Good evening, Board. Good evening, Dr. Maddox. This year, for the 2016 textbook committee, we have recruited individuals to serve on the textbook committee for both social studies and the arts adoption. The list includes district administrators, school administrators, teachers, and parents. And they will meet in the spring to review the social studies textbooks and fine arts resources that our teachers are bringing forth. And then once they vote, we'll present that to the Board. Any questions for me? So is it the same committee for both textbooks? Yes. So we're picking parents or teachers that know each subject and matter? Absolutely. There are fine
031arts teachers on the committee and then there are social studies teachers on the committee. And then fine arts parents and social studies parents. We have four parents on the committee. Any other questions? Thank you. Mr. President, I recommend approval of the 2025-26 textbook committee. Very good. Do I have a motion to approve the 2025-26 textbook committee as recommended by the superintendent? Second. All in favor? Opposed? Textbook committee is approved. Thank you, Mr. President. And thank you, Board. I now invite Dr. Desiree Smith, assistant superintendent, to come forward and present the proposed 2025-26, actually 2026-2027 I'm stuck in time school calendar. Thank you. Good evening, board members and Dr. Maddox. I'll just start by sharing a couple of things in terms of how we collaborated to generate the calendar. We had the opportunity not so much
032to give out multiple calendars and have people pick between them, but to find out what they were looking for in a calendar, what made for a more efficient school year, making sure that we still had the 177 instructional days for students and 187 instructional days of our teacher days for the teachers with instructional contact with students. So here are some of the things that they asked for that the calendar would play. One is to obviously try to start later in the summer, not in July, so August to May, but finishing before Memorial Day. Having enough days at the start of August to be able to have a school-based and a district-based new teacher orientation. So there's an opportunity for that. There's an opportunity still for teachers who participate in the July LTI for professional learning
033to flex those days at the beginning of August. And one of the important things was for the students to start in the middle of the week. So there's a Wednesday start in August. A couple of other things, we wanted to try to have a schedule that had at least one day in each month where teachers and students would all be off. So that calendar accomplishes that. We were able to actually build in the fall break this year without it being a place option, so everybody would have a fall break in October next year. There's a request, or one of the requests, for three weekends in December. So we have that. And in January for teachers to come back before students, not that they come back on the same day. And there is the option for
034the school-based PD throughout the school year. So those are our, those were some of the goals that we're trying to accomplish for the calendar. We had the calendar reviewed by our payroll department, transportation, our exceptional education executive director, CSE director, principal, and our HR team, and of course our instruction department. And so if there are questions about the calendar, we can answer them. Board members, one of the things that we're looking to do in the spring is to bring forward the calendar for 27-28, and actually have two years worth of calendars moving forward. That's a big deal. I believe our families appreciate that. It certainly helps with planning long-term. So we'll be bringing that to your attention in the spring. Just have one comment I noticed, and I like this. We have a circle that
035indicates the end of the nine-week period. There's just a lot of stuff in here that probably precludes a lot of questions people would have. It's all right here. Thank you, Dr. Smith. Mr. President, I recommend approval of the 2026 2027 school calendar. Do I have a motion to approve the 2026-2027 school calendar as recommended by the superintendent? So moved. Do I have a second? I have a motion and a second. All in favor? Aye. The 25-26, as well as the 26-27 calendar is approved. Thank you, Mr. President. Thank you, Board. I now invite Dr. Bob Lowry, our Chief Administrative Officer, to come forward to review the policy pipeline updates recommended by AASB and to answer any questions you may have. Board of Informatics, last month I was before you and suggested some policy considerations. I
036laid those out for you guys in some detail about what those changes and adjustments were. If you have any questions, I'm here for that. If you would like me just to let you know the specific policy without the explanation, I can do that. Or if you'd like full detail, I can do that as well. Questions? I had one earlier today, but I already got the answer. So, I'll just leave it to you. Dr. Maddox had you back. Sorry. All right, Board members, I recommend approval of the proposed policy updates. All right. Do I have a motion to approve the policy updates as recommended by the Superintendent? Do I have a second? Second. I have a motion and a second. All in favor? Aye. All right. The policy updates are approved. Thank you, Mr. President. Thank
037you, Board. All right. We are now moving to the next stage. The next stage is the phase 1B. As you may remember, last year, we engaged with HPM, Board of Program Management, to conduct phase 1 to look at our facilities and primarily student demographic information. The next step is for us to look at a phase 1B. Dr. Lowry is here to review the phase 1B proposal and to answer any questions you may have. shifts in hoover for some time regarding students and we have reached a point where we feel it would be beneficial and advantageous for the district to take our next step with phase 1b with hpm i'm sure you recall hpm brought us our initial investigation that they went ahead and did told them talk about birth rates talked about population what that
038growth looked like over a year but we also have a shift so it's time to get a little deeper in this analysis and this planning uh regarding steps with hoover city schools uh in short phase one b with hpm will conduct the following of components there will be a student data analysis and geocoding this is the type of demographic work that takes place so we can go ahead and draw groups with circles and find out who's in that circle and what where their zone and what movement would look like what grade they're in so basically it gives us all that information uh and that's that's work typically done by demographers this is something that they can do uh there's a cost estimating component and that will help us determine what buildings uh we need to
039guide and look forward towards end of life replacements whether that's structures routes things in the building things of that nature there's a capacity analysis this is used to determine the appropriate appropriate uh program capacity to ensure that we're utilizing our schools to the best of their ability so we're not overloaded in one school and then we're utilized in another school um there's another really big component which is internal work SESSIONS AND WHAT THIS IS GOING TO DO IS THIS HELPS US DEVELOP A LONG-TERM MASTER PLAN AS FAR AS REGARDING FACILITIES TIMELINES AND STRATEGIES TO HELP BALANCE ENROLLMENT REGARDING DEMOGRAPHIC SHIFTS THAT WE HAVE WITH OUR FAMILIES THIS PROCESS ALSO INCLUDES VERY GOOD STAKEHOLDERS IN THESE CONVERSATIONS TO HELP US KIND OF DEVELOP WHAT THAT LOOKS LIKE AND FINALLY THE MASTER PLANNING DEVELOP THAT'S A REALLY
040BIG COMPONENT THAT'S GOING TO HELP US GO AHEAD AND FIGURE OUT THEY'RE GOING TO GIVE US SUGGESTIONS ON PLANNING ACTIONS FOR EACH FACILITY MAGNITUDE OF COST REGARDING THINGS SUCH AS NEW CONSTRUCTIONS SUCH AS ADDITION SUCH AS IMPROVEMENTS RENOVATIONS ADDITION THINGS THINGS OF THAT NATURE TO EACH OF OUR SCHOOLS THEY'RE THE EXPERTS THIS IS WHAT THEY DO ALL ACROSS THE COUNTRY AND IF WE'RE GOING TO GO AHEAD AND INVEST AND UTILIZE OUR MONEY RESPONSIBLY IT'S TIME TO KIND OF BRING IN THE EXPERTS TO HELP THE STUDENTS SO IN SHORT WORKING WITH HPM IS GOING TO HELP US DEVELOP A LONG-TERM MASTER PLAN AS FAR AS REGARDING FACILITIES TO THAT MASTER PLAN REGARDING THOSE FACILITIES AND RESPONSIBLY UTILIZE FUNDS TO MAKE IMPROVEMENTS THAT WILL HAVE LONG-LASTING RESULTS FOR STUDENTS ANY QUESTIONS FOR MEMBERS NOT A QUESTION JUST
041A COMMENT I THINK THAT INTERNAL PLANNING WORK SESSION THOSE ARE GOING TO BE HUGE THERE ARE A LOT OF STAKEHOLDERS OUT THERE THAT HAVE A LOT OF GOOD INFORMATION ABOUT LAND AVAILABILITY AND JUST SIMPLE HISTORY OF HOOVER CITY SCHOOLS AND THE CITY IN GENERAL THAT AS WE BRING THEM IN THEY'RE GOING TO HELP US KIND OF BUILD AND ANSWER A LOT OF QUESTIONS WE'LL GIVE HPM A LOT OF DATA TO WORK WITH SESSIONS BUT I ALSO WANT TO SAY THIS IS NOT REALLY THIS IS NOT WINDOW PRESSING WE REALLY ARE GOING TO HONE IN ON THIS THIS IS REALLY REALLY IMPORTANT TO OUR NEXT STEPS OUR NEXT LIFE AT HOOVER CITY SCHOOLS AND THIS IS A PHASE THAT WE HAVE TO TAKE THROUGH THE CITY ALL RIGHT MR. PRESIDENT I RECOMMEND THE APPROVAL OF THE
042HPM PHASE 1B AGREEMENT IN THE AMOUNT OF $60,000 ALL RIGHT I HAVE A MOTION TO APPROVE THE HPM PHASE 1B AGREEMENT AS RECOMMENDED BY THE SUPERINTENDENT SO MOVE DO I HAVE A SECOND SECOND I HAVE A MOTION AND SECOND ALL IN FAVOR I'M NOT OPPOSED THAT HPM PHASE 1B AGREEMENT IS APPROVED OKAY BOARD MEMBERS THE 2025 DELEGATE ASSEMBLY THE AASB'S ANNUAL BUSINESS MEETING WILL BE HELD ON THURSDAY DECEMBER 4TH AT 6 PM AHEAD OF THE ANNUAL CONVENTION SCHEDULED FOR DECEMBER 4TH PER 6 2025 IN MONTGOMERY HOOVER CITY SCHOOLS HAS ALLOCATED THREE DELEGATE THREE DELEGATES IN THE PAST WE'VE CHOSEN ONE CANDIDATE AS A VOTING DELEGATE I NOW OPEN THE FLOOR FOR NOMINATIONS OF ONE OF OUR MEMBERS TO ACT AS A DELEGATE DURING THE DELEGATE ASSEMBLY ALL RIGHT SO I HAVE A NOMINATION FOR A
043DELEGATE TO REPRESENT US AT THE AASB DELEGATE CENTER YES I'D LIKE TO NOMINATE JEREMY IT'S BLESSED IT'S SUPER FUN IT'S LIFE CHANGING YOU KNOW TOO BAD TO HAVE STOPPED AND ALREADY LEFT SHE MIGHT BE OFFENDED ALL RIGHT ALL RIGHT ANY OTHER NOMINATIONS ALL RIGHT NOMINATIONS ARE CLOSED I HAVE A MOTION TO APPROVE JEREMY VICE ALL IN FAVOR CONGRATULATIONS JEREMY YOU ARE OFFICIALLY OUR REPORTING FOR THE UNITED STATES THANK YOU MR. PRESIDENT THANK YOU BOARD AND THANK YOU MR. VICE FOR YOUR WILLINGNESS TO REPRESENT OUR DISTRICT WE NOW MOVE TO SUPERINTENDENT'S INFORMATION REPORTS DR. MATTELSON WELL I'D LIKE TO TAKE THIS OPPORTUNITY TO THANK EVERYONE WHO HAD INVOLVEMENT IN THE EVALUATION SURVEYS I KNOW THAT WE HAVE LOTS OF THINGS GOING ON AND I'M ESPECIALLY PROUD OF OUR 32 DIRECT REPORTS I KNOW MANY OF OUR
044PRINCIPALS ARE HERE AND HAVE BEEN HERE TONIGHT PARTICIPATED IN THE IN THE SURVEY IT'S IMPORTANT TO OBTAIN FEEDBACK ONE OF THE REASONS THAT WE SURVEY OUR STAFF EACH YEAR IS TO FIND OUT WHERE OUR BLIND SPOTS ARE TO FIND OUT YOU KNOW WHERE OUR STREETS ARE AND WHERE ARE SOME AREAS WE CAN IMPROVE AND CERTAINLY WE WANT TO DO THAT COLLECTIVELY WE WANT TO DO THAT AS A AS AN ORGANIZATION WE WANT TO DO THAT INDIVIDUALLY AND I BELIEVE IT'S THE ONLY WAY WE CAN REALLY GET BETTER SO WE TALK OFTEN ABOUT WE'RE ALL ON A TRAIN LINE PERSONALLY PROFESSIONALLY AS AN ORGANIZATION I FIRMLY BELIEVE THAT HOOPER CITY SCHOOLS IS ON A POSITIVE TRAIN LINE I THINK OUR DATA SHOWS THAT I JUST REALLY APPRECIATE EVERYONE FOR ANYTHING IN THE SURVEY THAT I RECEIVE
045ANY CREDIT FOR IT IS BECAUSE OF THE PEOPLE SITTING OUT THERE THAT DO THE WORK EVERY DAY THEY'RE THE ONES THAT ARE GRINDING AND THEY KEEP THE WHEELS TURNING AND FOR THOSE AREAS OF DEFICIENCY THOSE I TAKE HONORSHIP OF AND WE WILL CERTAINLY CONTINUE TO WORK TO GET BETTER THAT'S WHAT WE ALL STRIVE TO DO EACH AND EVERY DAY SO I JUST WANT TO SAY THANK YOU TO EACH OF YOU WHO PARTICIPATED WE'VE HAD A PHENOMENAL START TO THE SCHOOL YEAR I KNOW UNDER THIS GLASS IS REAL WOOD SO I'M KNOCKING OKAY WE'VE HAD A FANTASTIC START TO THE SCHOOL YEAR AND I'VE SAID IT MANY TIMES IT'S THE BEST START THAT I'VE HAD IN MY CAREER I'VE HAD A PARTICULARLY AS A CENTRAL OFFICE ADMINISTRATOR I THINK THAT HAS BEEN ECHOED BY MANY OF
046OUR STAFF MEMBERS WE'RE ENTERING THAT OCTOBER TIME PERIOD WHERE TYPICALLY YOU START HAVING A FEW BUMPS IN THE ROAD YOU KNOW PEOPLE LOSE PATIENCE STUDENTS GET ANTSY SO IT'S REALLY NICE TO HAVE THIS FALL BREAK PROGRAM INTO OUR SCHEDULE I'D LIKE TO COMMEND DR. ROBINSON HIS TEAM AND OUR PRINCIPALS ON A PHENOMENAL JOB WITH THESE BEING FLEXED DAYS FOR OUR STAFF I REMEMBER ASKING DR. ROBINSON WAY BACK I SAID WHAT PERCENTAGE OF OUR STAFF ARE GOING TO EARN THE FLEX DAYS AND HE GOES WE'RE GOING TO WORK REALLY HARD AND I'M NOT SURE WHAT THE FINAL PERCENTAGE IS UP INTO THE 90S HIGH 90S RIGHT BUT I'M GOING TO WORK BY EVERYONE INVOLVED 97 THAT'S THAT'S THAT'S EXCELLENT SO WE'RE REALLY LOOKING FORWARD TO IT FOR OUR STUDENTS THEY'RE GOING TO GET A FIVE-DAY REFREES
047FOR OUR STAFF A FOUR-DAY YOU KNOW BREAK AND THEN ON TUESDAY WHEN THEY COME BACK IT'LL BE A WORK DAY SO WE'RE REALLY EXCITED ABOUT THIS BREAK I THINK IT'S GOING TO ALLOW ALL OF US TO RESET REJUVENATE AND GET READY FOR THAT THAT LAST STRETCH PAYING INTO THE TO THE HOLIDAY SEASON SO JUST WANT TO REITERATE HOW MUCH I APPRECIATE EVERYONE IN THIS ORGANIZATION IT TAKES IT TAKES ALL OF US TO MAKE IT WORK AND I'M JUST DEEPLY THANKFUL AND APPRECIATIVE FOR EACH OF YOU SO WITH THAT I YIELD BACK TO YOU MR. PRESIDENT THANK YOU DR. MADDOX WE DO HAVE ONE PERSON WHO HAS REQUESTED A PUBLIC COMMENT TONIGHT WITH DUSTIN CHANDLER PLEASE COME FORWARD MR. CHANDLER PLEASE PROVIDE US WITH YOUR NAME THE TOPIC YOU WOULD LIKE TO SPEAK ABOUT AND THE
048NAME OF THE ORGANIZATION IF YOU PRESENT IF YOU REPRESENT THE ORGANIZATION PLEASE BE REMINDED THAT GOOD NAME AND CHARACTER CANNOT BE ADDRESSED IN PUBLIC COMMENT AND INDIVIDUAL STUDENT DISCIPLE MATTERS MAY NOT BE ADDRESSED PLEASE LIMIT YOUR TIME TO THREE MINUTES OR LESS ALL RIGHT THANK YOU DR. MADDOX SCHOOL BOARD THANK YOU FOR YOUR SERVICE TO THE CITY MY NAME IS DUSTIN CHANDLER I'M A PARENT A CHILD AT BARRIER MIDDLE SCHOOL I AM HERE I SAY I'M NOT REPRESENTING A GROUP I'M REPRESENTING STUDENTS WITH DISABILITIES I'M GOING TO TRY NOT TO GET SHUT UP I DO THIS EVERY SINGLE TIME WE'VE GOT AN ISSUE AT BARRIER MIDDLE THAT WE NEED THAT I WANT YOU GUYS AS A SCHOOL BOARD TO UNDERSTAND IT HAS TO DO WITH A PIECE OF EQUIPMENT WE NEED A HANDICAP OR DISABILITY
049ENTRANCE PUSH BUTTON AT THE BACK OF THE SCHOOL THERE ALSO NEEDS TO BE ONE AT THE FRONT OF THE SCHOOL I DO NOT BELIEVE THEY'RE GOING AT THE FRONT I'M ONLY COMING TO YOU IT WAS BROUGHT TO MY ATTENTION FROM ANOTHER PARENT WHO ASKED FACULTY ABOUT IT THE NOTES THAT I HAVE OF COURSE THIS IS COMING FROM FACULTY THIS HAS BEEN REQUESTED SINCE FEBRUARY 18 SOMEBODY CAN DO THE QUICK MATH HOW LONG AGO THAT WAS THAT THE STUDENTS AND THE TEACHERS ARE HAVING TO COME THROUGH THAT BACK WEST SIDE DOOR WITH NO PUSH BUTTON I DON'T UNDERSTAND THAT IT WAS REPEATEDLY ASKED IN 2021 20 22 20 24 AGAIN IN 2025 IT WAS MENTIONED STILL THERE'S NO ENTRY OF PUSH BUTTON I'M JUST HERE TO TRY TO HELP MAKE SURE YOU GUYS KNOW THE ISSUE
050IS IT SAFETY ISSUE ONE BECAUSE WE'VE GOT EIGHT STUDENTS AT BARRIER MIDDLE SCHOOL THAT ARE IN WHEELCHAIRS THAT HAS TO BE ENTERED IN AND OUT OF THAT DOOR THE TEACHER THE FACULTY THE STAFF HAS TO HELP THEM GET THROUGH THE DOORS AND I WITNESSED IT THEY ARE TRYING TO KEY THEMSELVES IN THEY'RE TRYING TO GRAB THAT BIG DOOR THEY'RE TRYING TO PUSH A WHEELCHAIR MY DAUGHTER'S IN WHEELCHAIR SHE'S NOT IN WHEELCHAIR SHE'S ALSO NON-VARBLE AND IT IS TOUGH I'M PRETTY SURE FOR A TEACHER TO DO THAT BY THEMSELVES PARTICULARLY FOR STUDENTS IN WHEELCHAIR I AM JUST ASKING YOU GUYS TO ASSESS THE COMPLEX IT'S A BUILDING NOT ONLY AT BARRIER BUT AT EVERY SINGLE FACILITY IN HOOVER THAT SERVES STUDENTS WITH DISABILITIES EVERY ONE OF THEM DOES THEY HAVE TO HAVE THAT ACCESS THE TEACHERS
051NEED IT BUT STUDENTS ALSO DESERVE IT I WANT YOU TO ALSO WANT YOU TO MAKE YOU AWARE OF A STUDENT THEY'RE HAVING TO POP OPEN A DOOR IN THE BACK OF THE SCHOOL BECAUSE THAT STUDENT HAS A HARD TIME PUSHING THE DOOR GET THROUGH ONE IT'S NOT MY JOB I KNOW I GOT NO FIGHT WITH A STUDENT THAT'S NOT MY JOB I GOT NO FIGHT WITH A STUDENT THAT'S NOT MY JOB I GOT NO FIGHT WITH A STUDENT THAT'S NOT MY JOB I GOT NO FIGHT WITH A STUDENT THAT'S NOT MY JOB EIGHTH GRADER HE HAS A HARD TIME GETTING THROUGH THAT DOOR TO GET TO THE REST OF THE SCHOOL AND HE'S GOT TO DO THAT MULTIPLE TIMES SO THE ONLY TEMPORARY REFLECTION THAT CAN BE DONE IS TO PROP THAT DOOR UP THAT'S
052NOT ACCEPTABLE AND AS A PARENT AND I DO GET DEMOTIONAL AND I APOLOGIZE AS A PARENT YOU LOOK AT BUDGETS AND THE CAPITAL OUTLET FOR 20.5 I'M NOT SAYING NONE OF THIS IS ALL THIS IS NEEDED YOU GOT TO PROVE IT IT'S BEEN DEBATED BUT AS A PARENT WHEN YOU SEE THESE THINGS AT 1.6 MILLION DOLLARS FOR ATHLETIC COMPANIES AND THESE TEACHERS THESE STUDENTS HAVE BEEN DESERVING OF THIS SINCE 2018 I DON'T KNOW HOW THAT EVEN DELVES WITH STUDENTS I'M JUST HERE TO REQUEST YOU GUYS PLEASE DO IT SEPARATELY THE ADA REQUIRES IT I MEAN WE DON'T EVEN WANT TO GO THERE THE ADA COVERS THAT TITLE II COVERS THAT I'M JUST ASKING YOU GUYS PLEASE SET THESE THINGS LISTEN TO THE FACULTY BECAUSE A CERTAIN FACULTY MEMBER HAS ASKED FOR THIS IT'S 2018 AND
053THE STUDENTS DESERVE IT THEY'RE STUDENTS AND IT'S SOMETHING WITH MY DAUGHTER I'M PRETTY SURE MY DAUGHTER WOULD COME TO BE IN SOME OTHER STUDENT CAN'T GET THROUGH THAT DOOR BECAUSE SHE CAN'T SELL ME THAT SO PLEASE I JUST PUT IT ON YOU GUYS BECAUSE IT'S GOING TO RUN UP THE CHAIN AND IT JUST HASN'T GONE ANYWHERE AND I'M JUST I'M JUST BEGGING YOU AND ASKING YOU TO PLEASE FIX THAT ISSUE AND THEN IF THERE'S ANY OTHER ACCESSIBILITY ISSUES FOR PEOPLE ACCESS ACROSS OUR SCHOOLS THANK YOU THANK YOU ALL RIGHT WE'LL NOW HEAR COMMENTS FROM THE BOARD WHO WOULD LIKE TO START GERMAN WE'LL START AT THE END AND WORK THIS WAY ALL RIGHT YOU KNOW ONE OF THE THINGS THAT I'VE COME TO LOOK FORWARD TO IN MY FEW MONTHS ARE THE RECOGNITIONS THOSE ARE
054ALWAYS A HIGHLIGHT JUST TO HEAR DIFFERENT TEAMS RECOGNIZE DIFFERENT STUDENTS AND SO THE NIGHT WAS NO EXCEPTION SO I JUST WANT TO ECHO THAT WE SO APPRECIATE OUR CUSTODIAL STAFF WE APPRECIATE OUR TECHNOLOGY TEAM IT DOESN'T WORK WITHOUT THOSE FOLKS DOING KEY THINGS TO SUPPORT OUR STUDENTS AND SUPPORT OUR TEACHERS OUR STAFF AND OUR SCHOOLS SO THANK YOU TO THEM AND THEN PRINCIPALS JUST THANK YOU FOR YOUR PASSION AND YOUR PRIDE I KNOW SOME OF YOU I'M GETTING TO KNOW OTHERS BUT JUST SEEING THAT AND HOW YOU LIVE THAT OUT ON A WEEKLY BASIS AND HOW THE STAFF AGAIN STAFF AND TEACHERS AND STUDENTS TAKE A VIEW FROM YOU WHERE YOU GO AND WHERE YOU LEAVE THAT'S WHERE YOUR STOOL GOES RIGHT AND SO THANK YOU FOR THE PRIDE AND THE PASSION THAT THAT YOU
055EXUDE THERE IT'S CONTAGIOUS AND SO THAT'S WHAT MAKES US GREAT SO THANK YOU ALL YEAH I HAD AN OPPORTUNITY TO BE AT TRACE CROSSINGS ELEMENTARY ALAN YOU WERE THERE AND DR MATT WE GOT TO SEE A BEAUTIFUL NEW PART OF THEIR BUILDING OR THEIR OUTDOOR AREA AND I SAY THIS A LOT OUR OUTSIDE UH OUTSIDE OF CAMPUS IS IS JUST AS IMPORTANT AS OUR INSIDE OF OUR CAMPUS RIGHT SO IT WAS OUTSTANDING AND I I WANT TO EXPLAIN WHAT IT WAS IT WAS A COURTYARD AND IT HAS DONE IT'S BEEN DONE SO WELL I DON'T KNOW HOW MANY ACTIVITIES OR WHAT ALL THEY GOT PLANNED FOR OUT THERE BUT I WAS SO EXCITED AND THOSE KIDS WERE THRILLED AND THEY JUST REALLY DID A NICE RIBBON CUTTING AND UM KUDOS TO TRACE LEFT ME INVITED
056TO SCHOOLS AND SO I THINK ABOUT WHAT I DID LAST WEEK WAS I UH PITCHED CAN YOU PITCH BE PITCH UM KICKBALL YEAH KIND OF SORT OF I WAS GOOD AT IT IT WAS PARENTS AGAINST STUDENTS AT BLOVE PARK FOR THEIR UM FOR I KNOW KIND OF LIKE A REWARD WE HAD A LITTLE PICNIC AND WHEN I TELL YOU I I PITCHED FIRST TO THE PARENTS AND THE PERSON WITH THE GUY AND HE KICKED THAT BALL SO HARD IT WENT TO I THINK TRACE CROSSINGS AND THEY DON'T CARE THOSE PARENTS DIDN'T CARE THEY KICKED THEY BE LIKE YOU SHOULD GO GET IT THEY RUN THOSE SPACES THEY HIT YOU NO MORE SEATS THIS IS HILARIOUS AND THEN NEXT WEEK I HAVE BEEN INVITED TO GWIN AND UM I'M GOING TO SUBSTITUTE AS A PARENT WHEN
057BECAUSE SOME OF THE PARENTS WERE FOR CHILDREN TO DO THEIR OWN PARENT TEACHER CONFERENCE TO TALK ABOUT THEIR OWN I READY SCORES THEIR OWN UM HOW THEY'VE BEEN PROGRESSING SIXTH AUGUST AND I WAS INTERVIEWED TODAY JUST AS A BOARD MEMBER WE ALL ARE GOING TO BE INTERVIEWED SO WHEN THEY SAY WHAT'S ONE WORD TO DESCRIBE HUBER AND I THINK IT'S INNOVATIVE I JUST WHEN I IT AMAZES ME THE THINGS PEOPLE OUR TEACHERS COME UP WITH THAT OUR ADMINISTRATORS DO TO JUST ENGAGE THESE KIDS AND KEEP THEM MOTIVATED AND LEARNING SO SUPER EXCITED ABOUT THAT AND I APPRECIATE EVERYONE UM I'M GONNA LET US MOVE ALONG BECAUSE WE'VE GOT SOME MORE STUFF GOING ON BUT ALWAYS PROUD OF THIS DISTRICT EVERY TIME I TURN AROUND BEING IMPRESSED BY SOMETHING I APPRECIATE THAT AND LIKE MR. BLARE
058I'M GOING TO HOLD OFF I HAVE SOME COMMENTS ABOUT UH ABOUT POSITIVE CHANGE AND OPTIMISM AND STUFF THAT I AM SENSING BUT WE'RE GOING TO HOLD ON TO THAT FOR THE NOVEMBER ALL RIGHT SO THE NEXT REGULAR BOARD MEETING WILL BE ON NOVEMBER 4TH 2025 AT 5 30 PM RIGHT HERE IN THIS ROOM UM BUT WE HAVE MORE ON OUR AGENDA THE NEXT ITEM ON THE AGENDA IS AN EXECUTIVE SESSION THE BASIS FOR THE EXECUTIVE SESSION IS LITIGATION OR POTENTIAL LITIGATION THAT REQUIRES CERTIFICATION I CALL ON ATTORNEY MARK WORDMAN TO PROVIDE THE CERTIFICATION BOARD MEMBERS IS AN INTERNAL LICENSE PRACTICE LAW IN ALABAMA CERTIFIED TO THE BOARD OF EDUCATION THE BOARD CAN MEET IN EXECUTIVE SESSIONS TO DISCUSS THE LEGAL AMPLIFICATIONS OF THE LEGAL OPTIONS OF OPINION LITIGATION CONTROVERSY IS NOT YET LITIGATED BUT EMILY
059LIKELY OR CONTROVERSY IS LIKELY TO BE LITIGATED IF THE BOARD PURSUES A CERTAIN COURSE OF ACTION AND THE ACTION OF COURSE THE BOARD TAKES WILL BE HERE IN PUBLIC SESSION THIS CONVICTS ALABAMA CODE 36258783 AND MAKE THE EXECUTIVE SESSION WILL TAKE 45 MINUTES DO NOT ANTICIPATE ANY ACTION TO BE TAKEN BY THE BOARD OF EDUCATION THE FOLLOWING VERY GOOD HAVING HEARD THE CERTIFICATION MAY HAVE A MOTION TO GO INTO EXECUTIVE SESSION I MOVE TO GO INTO EXECUTIVE SESSION ESTIMATE THE EXECUTIVE SESSION WILL BE IN FOUR MINUTES I HAVE A SECOND IS THERE ANY DISCUSSION ALL IN FAVOR ALL RIGHT ALL RIGHT THE MOTION HAS PASSED ANONYMOUSLY WE WILL NOW GO INTO EXECUTIVE SESSION THOSE TO BE PRESENT IN THE PRESENT IN THE EXECUTIVE SESSION ARE THE BOARD SUPERINTENDENT AND THE BOARD ATTORNEY AT THE END
060OF THE EXECUTIVE SESSION THE BOARD WILL NOT TAKE ANY ACTION I DO NOT ENVISION ANY OTHER ITEMS ON THE AGENDA AFTER THE EXECUTIVE SESSION