Board of Education Meeting: June 16, 2026 (Spanish Captions)

001i'm ready when you are okay all right y'all we'll get started uh today is tuesday june 16 2026 and the special meeting is called to order at 7 41 pm uh the second item on our agenda is our consent agenda would any board members like to pull an item from consent seeing none can i get a motion i move that the board approve and adopt the recommended actions for the items on the consent agenda thank you can i get a second thank you connor all right um i think we had some folks who would maybe want to make a comment which like not for consent okay sorry just making sure oh right these are not the same thing i apologize uh jill can you please call the vote connor duffy hi kevin javelda hi scott

002schoenbauer hi dr andrew spain hi jessica zamora aye dr karanda ziegler motion passes six zero thank you jill uh next up we have action items uh can i get a motion for 3.1 i move to the board approve the eighth addendum to the superintendent contract as presented and authorized the board president to sign the eighth addendum attested by the board secretary okay now can i get a second for that one thank you connor and is there discussion on this item please i have a general comment um typically i wouldn't for approval of a the superintendent contract um i'll be as succinct as i can but i wanted to express some thoughts um i've now been in this position for nearly three years and the longer i'm in the more humility it demands of me in

003this position and so i say that because i can't imagine the humility that is demanded of the chief executive of our school district any number of community comments emails or messages sometimes that we receive as board directors will challenge our wisdom our intelligence our competence our judgment and sometimes our motives and i know that you are or Brian directing this comment to you, I know that you are not spared in some of those comments too. And so on reflecting on that, I keep thinking that the vantage from people that occupy highly unscrutinized positions must be vastly different from my own. And so I tend to try to afford people as much grace as possible. But here are some facts too. Superintendent Kingsley has now been our superintendent for going on half a decade, which means

004you spent half a decade of your life in service of our district. During that time, you've also had the challenge of navigating three new compositions of boards of directors. And the reason that is also acutely demanding is that when a board changes, so do the collective charges and the will of that board. And yet you've had to navigate that and to not shy away during those times from soliciting board feedback and from soliciting board feedback and from soliciting board feedback which I think is important to note. And this is another fact is that what was unbeknownst to me until somewhat recently is that our superintendent has negotiated and asked for additional feedback and additional evaluation periods from the board of directors that is unique to his position across Colorado. Most superintendents will only have one

005evaluation period, one feedback period from the board of directors. And so when pressed on that, our superintendent has said that he wants more evaluations and he wants more feedback throughout his work. And in those times, he will often expose himself and take shots, some fair, some difficult, sometimes to unpack. In my advantage, he has responded well from board of engagement feedback and he welcomes it. And I'll say this directly to you from my personal perspective from my time on the board is that you and I have not always agreed. In fact, we have disagreed often and about many things bigger and small, but I feel as though I can approach you in a way that you will give me respect of my advantage, even if we disagree. And so I really appreciate that. And then

006in reflecting further on this tonight's, I thought it would be helpful because our community requires scrutiny of data more than anything to inform decisions. And so here are just some numbers that have been supplied along with his evaluation for this year. Happy to report again one of the top lines that PSD's graduation, the highest graduation rate is 89% for the class of 2025. And that was the highest in district history two years in a row. I'm going to let everyone sit with that for a moment. Eighty-six percent of our students report a positive connection to school on the student connection survey, representing the third year in a row that self-reporting feelings of connection have increased among PSD students. I think that is important. Those two numbers have obvious connection and interplay to one another that

007we are participating in a way that we are, you know, we're not going to be able to do it again. And so I think that is important. We're producing students that are, that feel more connected to their school. And because of that, they'll stick with us through graduation and have meaningful connections beyond graduation into our larger community and to whatever else they choose to do. I could go on and on. There's a document that was shared with us. It's ten pages long of what are framed as district accomplishments. And they truly are. They're district accomplishments. Brian Kingsley does not get credit for individually increasing student outcomes and student achievement. That said, if he doesn't, he will go to the school. He will get the blame. And so that is his lot as being the chief

008executive. So I think it's important to share those district successes because absent your leadership and absent your vision, I can't say with certainty whether those things would be true. So that is a fact that I have to report. So moving on, I just say that you have my yay vote for this contract because it will convey my own confidence to you that as we navigate, which is probably the most difficult challenges that this district will face and has faced in recent history, you have my confidence. You have my confidence to go through this process. I'd only ask my charge would be that mistakes will be made invariably, and that you learn from and try to minimize those mistakes, to truly, truly listen to our community and not just our community members, but our staff and

009our principals and everyone who has the courage to come forward and speak their opinions, but also never to stray from your convictions and do what you believe is best for all our students. And if you do those things, you will continue to have my confidence in the next calendar year. Thank you. you other comments I would just like to echo much of what director director Havilda shared and say in my tenure on the board and as just board leadership I become increasingly aware of how much the leadership of a system matters it sets the vision it sets the direction it sets the expectation and the expectations for our district have never been higher and I just want to say thank you for all that you've done so far and will do in the future yes

010yeah I echo the same sentiments one thing that I would say to fellow directors is this has been the second time that I can recall that we've been through this process of evaluation and all that all that good stuff one thing going in the future is and I've been saying this over and over again is to align the superintendent's annual increases to our employee groups specifically directly every time so that we can give a clear sense to the community that not only does Bryant warrant that increase but it is the same that our teachers get any other comments at this time all right Jill can you please call the vote Connor Duffy yes Kevin Havilda aye Scott Schoenbauer aye Dr. Andrew Spain aye Jessica Zamora aye Dr. Karanda Ziegler motion passes 5-1 thank you all

011right moving on we have our informational reports and discussion items first up we have our comprehensive planning committee do we want to kick it off yeah so joining us this evening to speak about our comprehensive planning committee board engagement is our lead assistant superintendent Dr. Tracy Guile welcome Tracy thank you thanks for the opportunity to talk with you again the first agenda item within this comprehensive planning committee update it's actually on several items but one of them at the top of the agenda is to go back to the action team structure that was shared with you at our May board meeting and really have the opportunity for the board to dive into that a little bit more deeply and to ask questions about the action team structure and so in using the slide deck that

012was shared with you that evening I just want to focus on particular sections that are about the action team structure and so the action team structure is a structure designed to support the work of building a recommendation and I think director Schoenbauer kind of categorized it that even as subcommittees right so there's several subcommittees that are part of the action team structure now one of the points that I'd like to pay attention to is just because the your structure as well through multiple and e delighted to participate in the webinarルク before we move on for two minutes the hour so please feel free to hit that high rating and i think I'm think director is impose a clear option anything that you guys have nothing to say about the action specific That's more a thing

013was precise considering a particular structure and so the action team structure and role like a few main components and anything that is that leadership or thing is challenge So there's several subcommittees that are aligning to support the work of a recommendation. And so if you think about the Comprehensive Planning Committee and their meeting structure, so they are largely a group of volunteers and some staff. And so if they were to go through and do all of the things that are outlined in the action teams, we'd be asking them to meet weekly five, six, seven hours during each of those weeks. That's why we need to start to distribute the work. And I like the phrase, many hands make like the work. And so some of these specialized action teams are really primarily district staff because

014they have the expertise to do the evaluation for things like traffic, safety, walkability, and make those connections with city and local communities to help them evaluate those things. And so they're really done outside but alongside the Comprehensive Planning Committee's work. And so those specific narrow focuses will help us to do all of the things that we outlined in policy FCBR to provide a really comprehensive recommendation to the board. And then we also had the opportunity to include more community members and more staff. And so we've expanded. If you think about the Comprehensive Planning Committee is roughly about 25 people. We've more than doubled now the involvement in the work by adding nine. And so we're really looking at the community action teams that have community staff and parents involved in the process of looking at

015how we create a really robust recommendation. And so I want to talk first about those community action teams that have an application process. So back on May 27th, we opened that application to our staff and our community. We had many people apply for every single one of those four actions. And so the action team leads have gone through the process of selecting the participants who would be on those committees. Oh, let me move to the next slide. Oh, would you mind? Perfect, there we go. Thank you. Yeah. And so the first of those community inclusive teams, so Climate and Culture for Staff and Students. So that team is working to design what would be transition supports, social and emotional supports, as well as community engagement. merging of cultures academically, socially, and emotionally, and create transition

016activities for students, families, and staff. The second action team that had a community application process for it was supporting families. And so how do we create smooth and seamless transitions? And that includes evaluating our school choice process. How do we really reduce and then limit the paperwork that people need to experience as part of making a transition, and then start to build immediate connections, communication, and community within our parent groups? The third action team in this community action team group is the continuity of programming. So evaluating and supporting continuity of care for our center-based programming, our early childhood programming, as well as looking at our extracurriculars, athletics, and before and after school care that families rely upon. And then the fourth community action team is looking at utilization approaches for buildings and starting to identify

017if we do have a vacant building, what would that become? Primarily an internal purpose. Do we have an internal purpose for that building before we start looking for maybe an external partner that might be interested in taking space or sharing space in one of our buildings? So those are the four community action teams. The next five action teams primarily consist of PSD staff because they have a level of expertise and decision-making needed in those particular areas. That's not to say that we wouldn't have involvement or advisement from other experts in our community, but they're primarily PSD staff who will be conducting the evaluation of some of these processes in order to provide a recommendation. And so team number five is our HR and employee processes, and that's supporting staffing cohorts in alignment with law and

018policy. So as we need to make transition of staff, how do we best support the transition and make sure we have the right endorsement? So we have endorsements, licensure, and programmatic experiences for kids that align with the HR employee processes and create staffing programs to continue that educational programming. The sixth team is records finance and school codes. So there's quite a bit of processing to be done when you're closing one school through the Colorado Department of Education and then moving students to a new school, what it means to transfer those codes as well as transfer those records. We also need to design a student-based budget plan that reflects the new student body of that merged school. We also need to identify how we transfer all of the student records, how we store them, and so

019that records finance school codes would be done by PSD staff. The seventh action team is facility needs. We fully believe that we'll need to do enhancements to buildings, including renovations, maintenance, furniture, through this transition, as well as evaluate, and update accessibility to resources, such as fire, police, and update all of those connections so that when that new school is online, that they have all of the accurate and current information. The eighth team is safety, traffic, and transportation. We need to evaluate bus routes, walkability, traffic and safety mitigation, as well as evaluate availability of parking, additional spaces, bus loop configurations, so that we can manage maybe increased, maybe increased, more traffic, and transportation, and so on. So that we can manage, maybe increased, and more traffic, and more transportation, and so on. So that we can

020manage, maybe increased, transportation. And then finally, the last action team is communication and events. How do we provide robust updates and messaging to our families, as well as support families coming together, students coming together through different events, as well as community engagement events that we would have throughout this process. And so with that, would love to turn it over to the board if there's additional conversation that you'd like to have about the action team, and how do we improve the structure. Yeah, please. I have a question on composition, Tracy. Two questions. How, I'm getting a sense, based on the type of action teams that have been stood up, that there are gonna be certain levels of expertise, more or less required. I think the, what you mentioned in the HR and the employee transitioning makes

021sense. But for others, how were applicants chosen? And are there opportunities for those not selected to continue to engage in the process? Fair question. So, if we had, if we had, if we had, if we had more staff, if we had more staff, if we had more staff, if we had more staff, if we had more staff, then we would have more staff. So, if we had more staff, then we would have more staff. So each of the team leads, so applicants identified which action team they'd like to be considered for. And so we had kind of a standard approach to the four community inclusive action teams that we wanted to have staff members, we wanted to have parents, and we wanted to have administration of whatever kind on those different action teams. And so

022that was primarily the makeup of the group. And then based on the application, there was an opportunity for the applicant to indicate why are you interested in this committee? How do you feel like you would contribute to the work that needed to be done within the committee? And so then the team leads of those committees then identified based on the applicant's responses who would be asked to join that committee. And so they were selected, and then anybody could choose to decline or accept the invitation to join one of those action committees. And I think altogether total across the four teams, we ended up with, I wanna say close to 50 people altogether. Was that 50 people who applied or 50 people who were selected? Selected. And how many people applied? I'm not sure, 62, there

023you go. Didn't have that number right off the top, but thank you, Lauren. Other questions or wonderings about our action teams? Yeah, please. You may have said this earlier, but what's the, it probably is different for each committee, but how often are these committees probably gonna meet over the summer? So we started out with just a minimum expectation that committees meet about three times for two hours each time. And so just to create a standard entry point into those groups that they got started, and then if they needed to meet more than that, that they would reach out and would request that, because we are compensating for that. We are compensating the individuals for their time when they're off contract. And so we would just adjust the budget accordingly to make sure that they could

024meet as often as they need. And Tracy, are each one of the action teams, do they have generally an equal number of people or do you have some of them that just has one person on it? No, there's none of the action teams that have just one person on them at this time. Some of them have more than 10, so one of our teams has, I think, 12 people on it due to the different varied expertise that's needed. And so I would say the range is between six to 12. And if at some point the board would like to have details on who's on each action team, we now have those groups finalized. So then there's multiple people who are on multiple action teams? Yes. Oh. Okay. Yes. I was just trying to do the

025math here and it seems like there would be a lot more people needed if you're having six to 12. Okay. Yes. What are we thinking? Do we feel like we have understanding of the action teams, what they're doing, their composition? Do we feel like we can speak to them? Yeah, I'm gonna have a larger question which will be pervasive throughout, which I think is the question you're asking us is, what's the board's involvement throughout the work and where would we be overstepping versus where is it important? I see one of the bullets is what we need the board to know. So I'll pause that, but that'll be a lingering question I've got throughout. Can you just, for clarity's sake, define what you mean by action team? I just feel like that's been missed because I

026think people have different definitions of what that is. So what's the working definition for that? So action team would mean it's a team coming together to produce a deliverable, basically. So the deliverable in this case, so they're taking action to produce a deliverable. That deliverable is a plan or a proposal for how to address the kind of specific area that they are charged with. And so the term action team means that basically they're a short-term group designed to create a deliverable and then end, end. It's not a standing committee, it's not an ongoing committee. It's an action team for a very short, specific purpose to create a deliverable. So, yeah, that's the long term. And so that's okay. So I'm going to ask one more question. At the last, we were speaking about the duration

027of these teams. And so it was like May through September, May is on here. But then it was an idea behind them continuing on. So what is the duration for these teams? So the duration, we would want the teams to have the bulk of their work done between June and September. And so we've got that window. Some of these teams won't start meeting in June because many people had already vacation plans and working around different availability of staff. And so knowing that we want to try and provide the board with as much information as possible by the middle of September and prior to announcing any schools. So that's the timeline and target at which we gave the teams to produce their deliverable. A handful of these teams may continue to need to meet. And I'm

028looking specifically at the team six, for example. So records, finance, school codes. Like we will need to continue to do some ongoing budget evaluation. And so at that point in time, we would determine would this action team continue to meet post-September and develop what would need to be potentially additional supports to create a successful transition. And then just in terms of like discontinuing, like what happens like once all those decisions are made? Like then who's responsible for carrying that out? Like I guess my thought is that we're going to have to do a lot of work. So I think that's the timeline. And then just in terms of like discontinuing, like what happens like once all those decisions are made, like then who's responsible for carrying that out? Like I guess my thought is that

029we're going to have to do a lot of work. Instead of action teams ending there, it's the opportunities for continue. So it's like they do a proposal and plan for transitions or community climate, but then there's still a workload around that. And so where's that additional workload going to come from? So just a thought of does it make sense for those action teams to continue, maybe even all nine, throughout the consolidation process so that we make sure that things aren't falling short. And we're not going through, I don't want to say that because that's an assumption that they do, but you know what I'm trying to say. So just something to think about as I consider that, because I'm thinking it's one thing for someone to put together a plan or proposal. I feel like

030I'm like over here, and there's people over here, a plan or proposal, right, for something. But then whoever's implementing may not implement that plan and proposal in the way that it was intended. And so how do we make sure we have that continuity in terms of the implementation of those plans and proposals as well? And make those action teams be a great avenue for that. Yeah, thank you. Thanks for that feedback. I think my questions probably relate to adding on to what Kevin was saying about Board of Education feedback, because I see the points on here about sort of our collective feedback and what we're gathering from the community and recognizing that we've done a great deal of work thus far, but also wondering if there are some tangible action items that have been developed

031that you want to give to us to explore through the summer. And notably, I'm looking at our friends in the back corner here. I think of our, obviously our unions are probably going to have various input, for instance, but that doesn't mean that our parents might not, perhaps, with the DAB and other options and things like that. So just wanting to make sure that we are working to continue to gather the feedback, especially as you're identifying, I don't know, a lot of the feedback that we're getting, and I think that's a really important thing. And I think that's a really important thing. That there's stumbling points or opportunities or whatever, there's a variety of things that we're working to support and get that feedback. Again, working with the partners, if you're working with them directly,

032that's fine as well. Perhaps you've already spoken with the executive leadership and said, hey, we may have some things. I just want to, has there been some exploration of that, or is that still yet to come? Where can we assist with that part of it, as well as our own duties that we would have to give guidance to you? So I think that's one of the parts of our conversation tonight is what role does the board play in the action teamwork and the scenario development teamwork. And so there's two things that are part of the structure of the action team. So I'll have a regular meeting with the team leads, and so we'll have the ability to align, to get updates with those team leads periodically through this point in time between June through September.

033We also ask that each team produce a monthly update. I fully anticipate that the end of this month, the June update, will be we didn't meet, right? So we just got formed, there's nothing to report, but then probably July, August, there's going to be something more substantive that would be in those updates. Those updates are going to be available to the community, and so we intend to post those and publish the work of those action teams. And as far as... Engagement and participation with our employee associations. So all of our employee associations are... We're primarily represented on team five. So HR and employee processes. That felt really important that we reflect on the needs and values of the different employee association groups as we plan those processes and identify what would be transition supports for

034all employees. And... And... And throughout, the intention by design is to have representation of licensed staff, classified staff, and parents and administrators on those four application teams. So it is a representative group. Can I ask, in terms of the representation of voices, so we did a lot of feedback and people... Are you carrying... Are we carrying forward that feedback and listening sessions and survey data? Are we doing that? Are we doing that? Are we doing that? Are we doing that? And all that through the action teams? Or we... Wrapping that up. So we have quite a bit of feedback from our listen and design phase that really talked about, like, how do we support families, students, staff in a transition? And so I appreciate you elevating that. Like, we've talked about it as a community

035internally. It's probably something we need to put back in front of our action team leads. and say, hey, remember, these were the values that were expressed through that listening design phase, so I appreciate that feedback and bringing that into the fold as we launch our action teams. Yeah, and I just wanna name, just in the space, right, so representative, right? Again, representative is dependent upon people's capacity and access to be engaged in those action teams, and not all folks can, so how do we make sure that we are getting a representation of voices versus those that just have the time or the ability to participate? And so I just wanna make sure that throughout this process, we are continuing to think about that. So one, I appreciate that, Tracy. Thank you, Dr. Guile, I don't

036wanna name that, but in relation to the feedback that's already been gathered, and then I think definitely throughout that process, obviously with the other schools being engaged and stuff, but just really want us to think about these broad terms, like representation, because if we asked all of us right now what was important to us, I would probably consider some things that are different than my fellow board directors, right? But then if I was on a committee, I would represent the board, but that doesn't mean I would represent the other six voices of the board, so I think it's important that we consider that throughout this piece, but thank you very much for that. Thank you for your comments. It's been highly evident that all of you, as members of our board, have been deeply committed

037to engaging the broader community on this work. I think that's what led to the successful passing of policy, of our equity guidelines. Staff is prepared tonight. We did put together a straw design in partnership with some of the things, the values that we've heard from board leadership, where we would love, if you are interested in engaging the community over the course of the summer, we believe it would add value if it was a knowledge-building campaign. This is the policies that were passed. This is the approach that we've taken up to this point, and then engaging the community, like what are we missing still? That type of engagement could be helpful. We would ask strategically, though, if that is something that is of interest of the board, that we would ask that you strongly consider doing

038it across all of the various feeder patterns of our system, so everybody has some level of, I don't wanna say equal access, but going to where our people are at, I think is really, really important, but we are prepared to share a draft of that tonight with you if you are so interested. I'm interested to iterate on that, to react to that. I would also share, as you heard Dr. Galkin articulate, other forms of engagement with the action teams. We believe starting in July that we need to be having more intense and frequent meetings with board members in small groups to allow you to have deeper, more intimate reactions to what you are gleaning from the action teams, and then we would propose that this board comes together late July to be able to take

039what you've heard in small groups and be able to process as a team. If you have very few opportunities to talk as a group of seven, if that's something that you are interested in, staff and myself would love to partner with you on the scheduling of that. But we would anticipate those two by two meetings, small group meetings that provide a robust update on the action teams start mid-July, around July 13th, and potentially propose a retreat later on that month, and then there would be obviously more meetings in August and in September as well, so we can get into a cadence so you feel informed. And how you will be informed is done equally, where one board member doesn't have more access to one group over another, I think it's important, especially as this process

040moves on into closer, like phase four, the frequent updates and equipping you with the knowledge and the information I think is really important, and equipping you with things that you can share with the community around where the progress is being made. We want to set you up for success there. So Dr. Gow, kind of back to you, time lining on there, just so I can clarify for myself. So the action teams, and the ones that I'm seeing on the board here are all representative of this question, is are they going to be looking to develop broad-based policies or recommendations based upon a single, single closure plan? Or are they going to be just saying, hey, we need, whatever the closure plan is, we need to do this? Because I fail to see how we can

041get, you know, traffic, safety, and transportation done without, you know, which schools are coming off the map. That just seems, or maybe it's even redundant work, or maybe it's just not going to be done. I know right now we do have safety and transportation guidelines that we have right now. So my question is, in this timeline, are they gonna be looking at a specific map on which schools will be coming off and then going about their work? So it depends on the action team. So safety, traffic, and transportation relies on a scenario. Right, so in order for them to effectively do is asking, they're going to have to have a proposal, a recommendation to study and evaluate those components within that specific recommendation. So some of these teams are going to be working very closely.

042Just today we kind of met to design our workflow about who's going to get the recommendation of a scenario for a closure and then who's the first kind of group to look at that with one of them being safety, traffic and transportation is one of the first groups to study that. And then the other one that really in order for us to say like, hey, this is a feasible recommendation to bring forward and continue to do the rest of the analysis. The other one that we really need to look at is also some of the facility needs as well as the community needs. So we're going to have to look at the continuity of programming because both of those have pretty large implications for needing to have thoughtful design. And so really to first and

043foremost be able to answer the question, is this feasible before we start doing any of these other things. So for example, building communities together, that can be done agnostic of any recommendation. Like there are really great ideas and plans that people have already thought about, about how we build them. So that's one of the things that we're going to be looking at. So that's one of the things that we're going to be looking at. So that's one of the things that we're going to be looking at. And then the other one is really the implementation of the community culture together. Really as soon as possible. And to have this, you know, we don't want to pit communities against each other. Like what's the best way to do this and how can we start doing that

044as soon as possible. And so that can be done regardless of whether they've got a particular scenario. They can start planning and identifying things that would facilitate that effectively. On that note, the action teams that have action teams. Actually plan CAIT for a community queuing access to the actual scenario that's being developed. Do we have any kind of confidentiality or non-disclosure stuff in place? I don't want that stuff leaking out to the community. We do. Okay. So we have two, our policy and legal counsel has been drafted. Two NDAs. One for staff which have different stipulations. And one for volunteers who would have access to that information. this was a wondering i had when the cpc was meeting um throughout this year and last is that i understand confidentiality being important um i don't want

045to get an esoteric or philosophical conversation about that and transparency but what i am questioning is the enforceability of an nda to volunteers of our community so if someone were to violate a confidentiality what action or recourse if any would a district have um limited it removal from the committee are there any other questions right now or should we keep moving yeah i'm gonna i think that's a i'll just you know leave it to you all but i just want to um affirm that that's a a a core piece that i how are we considering in the process right so do we have contingency plans for something gets out there in the community what we're going to do to address that because like how are we going to know who shared information right unless we're

046readily able to identify a particular source so what are the plans for if this information gets out what are we going to are there does that make sense i just i guess i'm not i'm not trying to put you on the spot i'm just trying to say like that's a very important piece i think that we need to consider if we are trying to um manage this process if that gets out how does that work so first it starts with being explicit with the folks who would have access to that information about what the risks are and the responsibilities of having access to this level of information and the degree of harm that it causes by being casual with the information that they hold in the process of asking them to sign an nda so

047if they really can uphold the commitment and the responsibility for the information that they're going to receive that it means that they have to have a really clear integrity to holding on to that and understanding the impact and how awful it would be for you know a family to hear about something being discussed or proposed that a is maybe still a draft and not a final right and so they're sharing information that's um part of a deliberative process and not a final recommendation and the emotional toll that that would be um take on somebody to have a small piece of information but not the whole picture and so we've kind of talked about the impacts of um what that would mean for someone to receive information a that isn't accurate and b isn't from a

048channel that feels um has their best interests maybe at heart so that's that's what we've done is really to um paint for a long time to make sure that people understand that the programs have a high level of risk of mishandling this information and how important it is to have integrity thank you i really appreciate that i think that's it basically grounding them in the experience to understand and it might make a suggestion for the folks on the action teams we're asking them not to cause harm to the community perhaps within the process of the teams can they take like five minutes or so to maybe process what they're holding right because that we're asking them to hold a lot so maybe if we can some aspect for a process. I'm not saying taking up

049the whole meeting, right? But even if it's just being able to say, this is what I felt this week, this is what I heard this week, this is what I'm carrying, might be helpful for them as we ask them to take on this burden. And thank you very much. I think that's a great way to engage them in the process. Thank you. I wanna make one more comment based on some comments Dr. Ziegler made, which I think are appropriate. Or that in my head, the reason I'm asking about the NDAs and things like that is that another way to view that is not just the integrity of the process that's being undertaken, but the balance that we're gonna have to strike between transparency, because I think the community has an obligation deserves to know the

050work that's being done, while also giving people the ability to have courageous and candid conversations. Because unlike the seven of us that have an obligation to share information with our community, the folks that have volunteered occupy different positions in our district. And I'm thinking the name of staff, and if a staff member were to propose or do something that would be perhaps against our own self-interest or against that of their schools, I would want to know that we have a value that we would protect that person's candor as opposed to whatever perceived transparency would be. And I don't know what that looks like, but I just wanna think it's an important point to name that, and that these people that are volunteering, they need to be able to have some protections that their work is

051not gonna be scrutinized, and that they're not gonna be treated in a nefarious way, or that there will be any kind of retaliatory practices based on the things that they put into that space that we need them to put in that space. Also back to timeline, in the next two months, so we have these subcommittees, are they going to report up during, report up to the full CPC committee at, I don't see it on my calendar, but I assume there's gonna be a July and August CPC meeting, correct? There's not one in July, there's an August. So the CPC is primarily focused on scenario development, so the CPC is meeting now in scenario development work. So the whole group of them aren't gonna meet in July because they're going to be in scenario development work,

052they're going to meet as a whole group in August. So during the month of July, all CPC members, or a select few CPC members are going to hold their own meetings to do scenario development? Not their own meetings, so it's structured meetings. So the CPC was invited at our June 8th meeting, and Jessica was there, to sign up for which scenario development team sessions that they wanted to be a part of. And so we encourage them to think about what does representation look like in the scenario development team? And so that team consists of CPC members, it's just not the whole group of 25. Working on a single scenario, they've broken up into smaller groups. And so those are all facilitated through a standard protocol. So we just met last Thursday with about, I think

053it ended up being 19 of the 25 CPC members to design a standard protocol. And so while the members of the CPC will vary in those different teams, we have some consistent staff members. So myself, Brett Hanson, the co-chair, Dave Montoya, and then some members from our IT team, as well as our senior planner, will be there consistently to provide data, to make sure the process is being followed in a similar manner across each of those meetings. So while the CPC members change, the consistent staff members don't change. Okay, then to my original question on that. The action teams, at what point do they meet with the folks that are in the action teams, and what are the steps to make sure that they're not just a full CPC or a subgroup, and report their

054information up to them? Because that is a two-way street. I mean, we ran into this problem last time. The first report out that we had from the long-range planning committee was we couldn't solve the problem. And the problem gets immense, and I wanna make sure that if we're going to put all these people's time out there, that the voice is heard by the actual larger CPC, and vice versa. An action team could come up with something that the CPC just doesn't agree with. And I wanna make sure, so is that gonna happen in August? And are they gonna meet with, is the CPC in August gonna meet with every individual action team and hear their deliverables? Because that's what they're supposed to be doing, is deliverables. They are, yeah. So if you think about the

055policy that was adopted, the FCBR has requirements, right? So our recommendation has requirements that we need to bring to you. And so if you think about that being a document that we're going to provide to you that has not only the CPC voice in it and their work, but also the action teams. And so the action teams are going to have to report up to the CPC to make a final recommendation for you all, because they have, they're having responsibility for parts of the recommendation. So it's a single recommendation, but each of these groups have responsibility for a part of it. It does feed up to the CPC because someone might say like, okay, we've got sort of this draft recommendation, and I'm just gonna pick continuity of programming, identified a concern with this particular

056proposal. Okay, we need to address like, does this proposal continue to move forward based on this concern that was identified? Or do we have a way to approach solving it, mitigating harm? What would we do? So yes, there is a process and a flow through the, each group taking a piece of the recommendation. Okay, so is that going to happen in August? Yes. Okay, so the reason why I asked that is, you have a drop dead deadline on this sheet here that's September 15th. Yes. Right. So. And September 15th doesn't mean September 15th. It means probably a week or 10 days before because it's gotta get all packaged into us for that meeting. So what I'm worried about is some of the action teams not having their deliverables, maybe not even completed, but then also

057not reviewed and vetted by the CPC to get into that documentation that we are gonna see. So just as long as they're gonna be reporting back in August and like tight on end August, because time is gonna start going really fast. Yes, it will. I think for the September 15th, that's not, that just to clarify, is not the report out to the world that we will understand. Just making sure that, yep. We're gonna get into that next. Yes, I understand. Just making sure that we're on the same page still. All right, yes. Trace, I just want to clarify. You said it earlier in relation to what Connor said, CPC was a large group to do all those pieces. And so to do all the work, the action teams were created, right, to do that piece.

058Just making sure I understood that connection. Okay, thank you. I think we're ready to move on, unless there are any lingering questions. Okay. He asked us a question which we didn't answer. Remember he said he has something to present to us as a particular model to consider for our engagement process, for the summer, and did we want to see it? My own response would make, I think we should build off of what that is, but that's only me. Because if he's already got one that he's built with the team and recognizing that there's some other opportunities, probably, you know, are there ways that the, you know, if there's a different group that wants a board representative there, how they go about asking us to come to a thing that already exists. I don't know if

059that's part of his model, for example, but. I think we're moving into that. Yeah, so tonight's staff, and, and, and, and, and, and, and, and myself have like three like major objectives in this conversation. One is just to reorient our entire governance team to the action teams, their purpose, their function. That was discussed last at a very late time in the meeting, just kind of the level set for the broader community, as well as for each other, was really important. We do have an exercise planned for you this evening that Dave Montoya will facilitate to allow all of us to get into the dashboard. Like one of the things that we're going to do, we know that there's a dashboard that exists, but we haven't really gotten into it. So we'd like to spend a

060little bit of time just orienting you to the dashboard, so if you're getting questions from the broader community, or you can even include this as a part of your protocol when engaging the community, that you're informing them on what this data is, how to access it, what it is and what it's not. And then the other piece of this would be to like introduce you all to the straw design that I referenced earlier for a potential set or series of summer community engagement sessions to get you to react to it. So if you do choose to do community engagement, that it's built on knowledge building around the process up to this point, you're asking and engaging the community on what we're missing up to this point, and we're doing it in a coherent, consistent way

061across the district. And so that was an ask that you all have made of me and staff to try to identify what way, what could that look like, and we want to put that in front of you tonight. We're happy to do the straw design of the community engagement or the dashboard in our next iteration of this conversation, whatever pleases you. Sure. I don't know what comes first, but it's like we have this document here that's kind of talking about our engagement and involvement, but then this, the straw piece to me feels like this needs to be decided on, and then that gets incorporated. It feels like two very different pieces. So I'm just asking others what, this feels like the decision involvement decision, and then the level of that does that give? Yeah, so

062thank you for seeking clarity. I think one of the things that you and I actually had a conversation after our last board meeting was to provide a little bit more substance to the broader community on the frequency of meetings, how people are to expect to be involved. What is the cadence of timing look like in terms of the action teams are meeting two to three times a month over the course of the summer. you've already heard me earlier propose that I would strongly consider that this board engages as a group in July after a series of two by two meetings with action team leads so you have an opportunity to discuss more broadly around what you heard in those meetings to continue to give staff signals of feedback that you are very pleased with inner

063things that you have questions and curiosities about that are not yet answered which will allow us to come back and be even more prepared in August and I see another series of conversations happening through September as well so Tracy I don't Dr. Gao excuse me I don't know if you want to orient and ground the board into the document that was shared here and then we can go into the straw design I don't have a preference on which one would come first and I don't know if you do I appreciate your question now I don't have a preference what I guess what you see here is a draft of how I'm and the substance of the questions are like how does the board be informed and engaged in the work that's happening between now and

064September so this is a straw design of what that could look like in terms of knowing primarily about the action teams work and for us to be able to report to you about primarily in that number one what are we learning what do we need the board to know what are what do you need the action teams to know and that again we would emphasize that confidentiality if we did need to share like very explicit detailed information about a particular scenario that we would have some agreements and alignment around confidentiality so that that design that you see on that timeline shows that that would happen in two-by-twos that's just a suggestion that's what this discussion is about is to determine if that's the approach that the board would like to use to make a decision

065on that. I hear that there's interest in the board doing some community like beyond that doing some sort of community engagement and so if you jump down to number three you know what would what would you want if you do community engagement what would you want us to do with that feedback what kinds of questions do you want to ask the community who does it then feed to and and how would you want that to be incorporated so that's the straw design part of this that we would like to hear from you. I would say that comes up in that that number three on this document. Thank you that's clear I think you said all the things that was in my mind I'm trying to figure out like how's all these parts connecting why they

066just like not opposed to additional engagement but how is that contributing to the action teams in this process over the summer like you said where is that information going how is it going to be used I'd rather not have engagement sessions to just have that conversation and then I would say that's just a matter of time and I think that's a really important part of this process because I think that's a really important part of this process is that we're not going to have them and then like there's nothing done with that right it's just for show so I would want to make certain that whatever we are doing has meaning and value and has connected to moving things forward versus just the sake of doing it. I would also add community engagement in this

067process could or this part could also be giving people space to become to ask questions and get more knowledge it could be a very different project if we have more information about the way in which we're going to be able to have those conversations and that's something that I would like to see happen in the future and I think it should be an opportunity to have that conversation and that's something that I would like to see happen. So we can coalesce around what our thoughts are and what that summer work could look like. How do we want to keep moving? Yeah yeah sorry the only thing I would contribute to that is we'd want to make sure we have something substantive. substantive to talk about in those meetings so I'd want to make sure it's

068late enough in the process that you know I don't know you know after our 2x2s so we have that type of information I think what Dave's going to ask you is if you can get that information done. to show us here with the dashboard would be something that would be helpful to talk about in those meetings but i just want to make sure it's not like to karana's point not just for show so let's make sure we have some meat yeah i think we're ready to keep rolling though beyond the committees so are you next or what's next okay so um you will need your computer for this exercise because we are going to do a live exercise of walking through the dashboard i am not going to walk you through the entire dashboard this

069is designed as a scavenger hunt so we're going to try to have a little bit of fun with it if we can given the time and where we're at with the meeting i really want to limit the amount of time we spend on this to probably no more than 30 minutes at most so with that let's go ahead and get started what's being handed around and what you have in front of you is a is an exercise and what this exercise is going to do is it's going to ask you to go into the dashboard it's going to ask you to look at for certain things and it's going to ask you to document those things so for example we're going to have you go to the dashboard and we're going to have you look

070up the 2526 enrollment so the exercise is can you find the information where is it at and then being able to navigate through it so to begin with what is most important first is to understand where would you where would you access this dashboard and the way i'm doing it and the way others many have done done this is this is our main website here and if you kind of scroll down to the key things here's this comprehensive planning committee and data dashboard and you click the learn more and that kind of takes you into the comprehensive planning committee webpage we're going to do the scatter hunt today so i'm not going to go through the entire webpage what we're really wanting you to do is to go to the home page click on that

071tile come into this website and then what you're going to do is you're going to scroll down until you see this d facilities data dashboard okay i'm going to go ahead and click this now i'm not going to to go through this entire thing because if I did then I'd be showing you where everything's at. It kind of defeats the purpose of the exercise. But I will hit some high points here for you. So when you click into the facilities data dashboard it's organized into very key elements. So the first one is just what school are we talking about. You see the name, the address. There's also a region map over here that is insightful. It actually shows in that region what schools are around so that's something that's helpful. The next category of information

072in the dashboard is building information. In building information you're going to see things like square footage of the building, when was it built. But it's also getting into things like capacities and utilizations and facility condition. So that's kind of a hint at where you might be finding that information. Then there is a section on enrollment and on the enrollment you can see there's various different piece of information. There's the enrollment section and then there's the there's a graph so you see that there's like an enrollment for a specific year so when you're doing your hunt you might want to look for the specific years this is also displayed in a graphic or a chart here so you can see where our actual student counts are and then what our projected student counts are for for

073the site also included in this section of enrollment we have some information on just students that live within the boundaries how many of them are choicing in how many of them are choicing out how many are how many of those neighborhood students are captured so that's that's where you would find that kind of information and then at the bottom is the tail end of this is some financial information you'll see up for people expenditures some maintenance and operations numbers some things like that so that's how the data dashboard is organized and over on the left hand side you can see that there's some filters so you can always filter by like clicking elementary what that's going to do is provide elementary schools so you can really focus on those you could change that to high

074school if you wanted to and do that in real time here you can see that the high schools are selected when you when you filter like that the last piece of information i'm going to share with you before turning this over to you to do the exercise is in in addition to the data dashboard and this is important there is also a glossary and the glossary has been put together with all the experts that have put this data together and what it's designed to do is it's designed to be something where you can where we're going to be able to get a lot of information out of it and we're going to be able to do specific things like how we actually describe what does that mean what is it why is it important and

075how are we using it so that information is in the glossary but what i also want to draw your attention to is that and i'm going to give you a little hint here so you're not really searching for these on the exercise there's going to be a point where you're going to be asked to go get some score cards a facility condition assessment scorecard and a financial per pupil expenditure sport scorecard those are going to be housed in this hyperlink that's in the glossary so what i want you to do is go to the glossary and you're going to be able to get data from the class tree find the hyperlink, click on it, and then do the exercise. So that is a high level summary of what the data dashboard looks like, how it's

076put together, and how we're gonna do this. The exercise that you have in front of you is very, very simple. What we have is a document that starts off with, and it says Facilities Dashboard Exploration Protocol. And then underneath that you see school name, elementary schools, and if you flip it over into the back, you'll see middle schools and high schools. What we're gonna ask you to do is, and for time, let's just do two in each level. So pick two schools at each level, elementary, middle, and high. And it doesn't matter which ones you pick. You can pick them just around random or because you're interested in it, it's fine. But what we're gonna ask you to do is fill out this table. So the first category is enrollment 2025, 2026, projected enrollments for

0772029 through 2030. Utilizations in SC, facility condition assessments, and per pupil data. School expenditures. All of that information is located on the data dashboard. So if you wanna go ahead and get started on that, we'll go ahead and go through. Go ahead and select as many schools as you like, probably limit it to two at each level, and start filling out that information just to show that you know where to go get that information. And we'll give you about ten minutes for this section. And then what I'll do is I'll move us on into the glossary questions that come next. You can select whatever school you want. It doesn't have to be the same. It doesn't have to be the same schools. There's no test on this. We're not gonna share the information out and

078compare tonight. We'll go for another three minutes. Yep. All right. We'll go ahead and let you wrap up what you're doing there. Walking around, it feels like everybody's got a good grasp on this part of the exercise. So the whole reason for the exercise was to be able to identify. Here, I'll catch up on the screen here. Be able to pull certain data elements out of the data dashboard, just understanding where the different elements come from. I was able to answer some specific questions for people that had some questions around some numbers. But that was really the exercise. Can you find the information? Can you segregate by school? So that's the first part. The second part of this, and we'll take another ten minutes for this section, is to go into the glossary questions. And

079so the glossary questions are going to be focused on the glossary. So you will want to click on the glossary. I'm not gonna show you where to do that. You should know that at this point. And so try to answer the questions in the glossary. So there's four of them. I'm gonna just signal question number one when Bud Hunt and I put this together. I'm still searching for something. I'm still looking for that answer on there too. So if anybody finds it, please you get extra bonus questions for it. I'll tell you when it was done if you can't find it. So if you're spending on question one, feel free to move to the next one. But spend a little bit of time looking for it. I would also say as you're doing this, don't

080feel like you have to copy and paste onto your paper all of the information in a glossary to answer the question. I just wanna make sure you know where to find the information. That's the key there. It feels like people are progressing through that fairly well. Please go to the, for question three and four, go to a scorecard cuz that is one of the things I wanted you to do is be able to navigate through the glossary to the hyperlink and then pull those scorecards up. We'll wrap up in about four minutes. Okay, so let's go ahead and pull it back together here. Hopefully you were able to navigate most of that. I was able to kinda just check over your shoulders and looks like everybody was able to do that. The one thing I

081wanted to show people just cuz there may be people at home watching this as well, is what we were doing is one of the, for question three and four there, what we were asking the board to do was to dive in deeper into the glossary to find some scorecards. And so you all found that. So like if you click on facility condition assessment by school in the glossary, you'll see that it pulls up schools. And when you double click or when you click that, it takes you to the actual scorecard of the facility condition assessment that was done by our staff for many months this last spring as they're preparing for this. So that's one example there. The other one is if you scroll down further, there is a per pupil expenditure hyperlink there. So

082I wanna click on that and show you what this looks like. It takes you to, again, a folder that has schools. And here I'll go ahead and click 80. That's the one we were testing over there. And what this shows is there's a definition page first, because the definitions are extremely important when you're looking at these numbers to know what you're looking at. And so in the exercise I had you go through and kinda look at, like what positions are in instructional law. You would expect our licensed staff and our paraprofessional staff are in there. Student support was another question. That's where counseling, guidance services, health services, psychology services would live. And then the last third one there where they look at the school administration. So that's your principals, assistant principals, office managers, school secretaries,

083bookkeepers, and such exist. If you scroll down, so those are the definitions. Those are very helpful because it kinda puts into frame, what are you looking at in each category? And then each sheet, each has their own breakdown. And there's a dual chart as well as some numbers that show the total expenditures. These are for the last fiscal year, that's the last complete fiscal year that we have. We also break that down per people and by percentages, cuz some people like to look at things that way. So that was the key and really what we want to accomplish with the task today. There are some reflection questions that we have there. So if you reflect on these and have more questions that you would like to get to us. And there was a couple questions

084that came up as I was walking around that I've been taking notes about. We can do that. But other than that, I think we've concluded the exercise. And I was pleased to see everybody was able to navigate through the website well. Great, thank you. All right, shall I just walk through an overview, Brian? Okay, so what we've put together here is a draft. So this is by no means something we are saying the board should do in its current form. It really is just an overview of a format for community engagement that the board could choose to use over the summer if you wanted to do that. So what we are proposing, and what we are proposing here, is a community engagement format that really focuses more on information sharing and creating opportunities for the

085community to have information about the phases of CPC, the dashboard like you just worked through, and have opportunity to provide some feedback as well. So the way that this is structured is assuming that the board would offer a session in each of the six feeder areas, so that they're geographically dispersed across the district. Each session is organized with just a brief, brief welcome and introductions, and then going into an overview, so that information sharing piece where there would be an overview of the CPC process and timeline, and the district could put together a slide deck for the board to use if that would be helpful in walking through this information. We would essentially be putting together information about what the CPC has done to date, so the issues they've identified, too many empty seats, what

086has developed in terms of policy recommendations to the board, what's been adopted there, the creation of the equity guidelines, then an overview and orientation to the dashboard and how to use it, and then an overview of the action teams to make sure that the community has the kind of information that you all received from Dr. Geil today. And then what is proposed here is two guided discussion questions, one that focuses kind of looking back, what information or clarity do you need on what has been done to this point, and then another that is looking forward, what information might you want or what wonderings do you have? As we continue this work and what wonderings could be passed on to the action teams, the recommendation from staff here would be to create some sort of uniform

087way of capturing that feedback so that it could be provided to the action teams in a consistent format from board members conducting these sessions. So that's just a high-level overview. One of the things that I heard from many of you tonight, I know all of you feel this way, is that you want to ensure that if you're going to do community engagement that's not performative. That there's some substance. That there's some level of community engagement. That there's a certain level of governance. My question to the group is do you feel like this meets that standard? Because I was signaling you will not get any kind of robust updates from the action teams until like mid to late July. And so I just wanted to get your thoughts and initial reactions to that, or if there's

088any suggested edits to this. Then the last question I have for you to consider in thinking through is if you are soliciting feedback from members of the community. what mechanism do you want to enable to ensure that that gets to the comprehensive planning committee in a timely manner so not to get back into timeline but from what we just discussed I don't think that there's gonna be a lot of information trickling up to the board to warrant engagement sessions in July or you'll be sitting there saying I don't know and that doesn't feel good as a community member to have your elected official look you in the face and say I don't know either well then what did I elect you for right so if we want to do engagement sessions prior to the September

08915th date I would suggest that it be in late August that's my personal opinion on it others initial feedback I have a wondering about two by twos and the dissemination because it's a looking specifically this is a question I had for our group how you want to resolve this so in the two by twos especially for the July August September do you get updates from the action teams work what we need the BoE to know I think that's fair for two by two one to two things from the BoE needs the action teams to know I do I am curious because I wonder if the nature of this is that when the seven of us get together we get to have conversations and I know where you're landing on the ground and I know where

090you're landing on the ground and I know where you're landing I know where and I know whether I'm in the minority or not and so that's also helpful for the people that are instituting our action to know where the board's coalescing we don't have that in two by twos and so I am mindful of the situation that could unfold where because what Connor just shared if we're still getting feedback from our community we feel very passionately that the CPC or the action teams need to know this thing but if that contradicts other board members directives then we've we've created an impossible situation for the CPC to navigate an already difficult time so it's not that I don't think that's appropriate that the OBO BoE gives some kind of direction or one or two things that

091the action team needs to know I just need to make sure where the governance team is aligned around those two action items and if we're doing it in two by twos we're occupying a space of uncertainty amongst us and so this process is a considerable undertaking it is a not only challenging amount of work for everyone so the more we can streamline and anticipate some of those friction points I think would be preferable so I don't know if anyone has wants to weigh in on that category because we can't have a meeting one-on-one with everybody to try to get that that's not fair and that's not appropriate but that was the one thing that jumped out at me I think that's the value around having a July retreat so we can have that opportunity to

092coalesce so if we're doing two by twos and we have particular feedback points that we want to make sure everyone hears we have an opportunity before final decisions or even fully progressed decisions have been made I agree I think for that retreat kind of the later the better just because of the conversation we had about having the action teams report up to the CPC and letting them do their work so I know we we run out of time but you know maybe the first week of August or something instead of because I wouldn't want the action teams to come to us and say well we've only got 20% of our work done well just a very real concern is that prior to tonight's conversation I had personally planned a lot of work in July that

093will take me outside of Fort Collins and so not to make this about me but just so the directors know that if we're counting on a retreat or something especially in the last three weeks of July the first week of August I will likely not be physically here so we may have to just plan around that and I'll be two time zones ahead so don't make it too late that's what I heard yeah please I just have a clarifying question I think I'm what are we like we're asking for feedback like what are we providing I guess like I'm like what are we sorry it feels like the work is taking place over here so then what are we providing an offering that we need to gather together like I'm kind of confused on what

094our role is because it feels like the work is taking place over here and then I'm not sure if we have any other questions place over here we're gonna be kind of updated but we're not developing scenarios we're not doing the committee's we're not doing all that the work exists over there if I'm understanding right there's a charter that exists for CPC and those groups and stuff so where do we fall into place so people could just clarify that because I'm kind of confused a little bit I appreciate your question I think what is clear and I think you just named it is the comprehensive planning committee has a clear charter you've collectively we've heard tonight about the establishment of the nine action teams and what each of their respective functions would be and how

095that reports up to the comprehensive planning committee what I I had received feedback dr. Ziegler in the last couple of weeks that some of our members of the board were very interested in engaging the community in the course of the summer and so staff was asked to try to figure out how to get the board to take action on the comprehensive planning committee and so staff was asked to try to figure out how to come up with a straw design that accomplishes that where it adds value to the process it potentially doesn't in an unintended way kind of rub up against what the work is is happening with the CPC so this was our best thinking of ways that we can do that I'm not sure I'm hearing some signals that the later the better

096where there's more to update I would say staff and I would agree with that but I also want to make sure that we're meeting your needs you're very active in our broader community and you're wanting to share as much as possible and I think that's the responsibility that you all carry quite seriously we just wanted to put a draft together what that might look like I hope that answers your question yeah I agree with that I think I think it is important to give the community a chance to give more feedback as they've seen this process develop I really do like the idea of kind of doing what Dave just did with us in terms of exercises of showing the community how to navigate where to find the information understand how we're figuring out it

097eliminates a lot of the assumptions and guesswork and things like that that tend to breed hostility and more I shouldn't say that but more distrust in the process so I think it is important but I think after we have some two by twos or have at least one round of two by twos and after the retreat depending on when that is and maybe we all go two time zones away and visit Kevin but wherever we end up after that I think would be a good time so early August might be how it kind of just works out but just do one round or in the same week or something like that I think it's probably the way it would have to work when you say one round can you say more what that means sorry

098I'm I don't know if we I think we could be at two or three separate feeders in the same week two or three board members at each location I don't know kind of like how we did it leading up to this but maybe we can't be everywhere like we were before please come hey thanks for sharing that Scott I would just in here thinking about that timing in the school year right school starting mid August so I Yeah, just throwing that out there. That's all I'm saying. I started thinking, it was like something about timeline is not adding up and things are starting to feel kind of forced. I'm all for it. You know I want some feedback from folks, but just trying to think about what might be the best process for that too.

099I'm not saying we shouldn't. I'm just sharing with you all that that is something that's on my mind right now. The start of the year, we have these sessions starting back up. What are people navigating and dealing with at that time and stuff? How does that impact a school year? I don't know. I don't know if that's what we're trying to talk about in the July retreat or what, but we might want to consider that. I'm not against having an update at a retreat in July or beginning of August. For me, it has to be substantive. I also want to keep in mind that after September 15th, we're going to have a retreat and there's going to be multiple outreach sessions in all the feeders with all of us. So we need to look at

100that as far as scheduling too. It may not, if we're just doing it to say, hey, this is our update, we could probably address that after September 15th because all the questions that we get after September 15th are going to be completely different than what they are before. Andrew, I'd love to invite you into the conversation if you have. Good. I'm going to push back a little bit on waiting until mid to late August because at that point, each of the subcommittees will have met twice. So all of this stuff about what we might give feedback is starting to feel awfully late to the game when they've only got a couple weeks left to course correct. And I feel like this one, seven-eighths of it is information that is outgoing, I would characterize. Stuff that

101we were just sharing, hey, this is what's already done. Important. A lot of people haven't heard it yet. Totally get it. That last one at the bottom there is the single biggest reason for us to be out there right now, I think. And that's to gain input and concerns about each of those nine subcommittees and recognizing, Tracy, I haven't, or I don't know if anyone has asked you, do they already have questions from those subcommittees that they would like to take to the community, which I would dare say they haven't met, so how would they have questions? Just throwing that out there. But I can guarantee, people are already talking about, what are they talking about? Have they thought about? Is this a consideration for, et cetera, et cetera? And it seems like now is

102the time to start helping gather the feedback that we can aggregate and send to them as part of our responsibility for supporting the two-way communication between the district side of things and individuals. And I would dare say that actually extends an opportunity to what Karanda brought up earlier about how do we make sure people have a chance for the voice, recognizing we can't get them to speak, we can't get everybody. But trying to extend out and hopefully meet people where they are, because we could set up all the coffee shop things that we want. That's a barrier still, because people can't just suddenly go at eight o'clock in the morning on a Saturday. But if they're already going to events, and again, perhaps getting some feedback from key people if they want to welcome us

103to their event for a period of time just to talk to people. And I don't know how easy that is. It's, I think everything over the summer, it's a challenge. But I feel like leaving until August is starting to get too late in the game, unless there are other opportunities for them to provide feedback directly to the subcommittees, which there may be alternatives. I just want to make sure that we are addressing it in some way earlier rather than later after a lot of work's already been done. And they're risking the need for major course corrections. I think what you just brought up for me too, we now have an FAQ page because of the questions that are, community has asked us. We know we're going, the action teams are all going to be able

104to provide updates. If we do this engagement plan, that could also inform how those, what questions those updates answer. What is the most pressing need? I think I want to reorient to, this was a straw design. If we do community engagement in the next, let's say two months, does this feel like it would meet the need? Or is there something else that we have been ideating around? My related question, I want to invite Dr. Houten and Dr. Geil into this space specifically is, what do you see as the virtue of having a board, having the board engage in the action teams between now and the end of July? What value add will that bring to their work, if any? Minimal. Yellowstone. I mean, it, so the action teams by design have community members, right? And

105they have staff on them, right? And they have staff on them. And so the perspectives and points of view coming in, while they're a single or a couple of representatives from the community, will likely elevate many of the points that the community is thinking about, that you would likely get in a community engagement session. And so those, the design, and the makeup of those communities are really to reflect the the perspectives that you would likely hear in an engagement session and having those people on the action team to design the work so I believe it would be minimal impact on the course of the work I think what is probably more important is the engagement as far as expectations that the board has coming from a recommendation and so what I would have you consider

106within the two by two is not only would we be able to give you some updates from the action team work I would be able to provide you with the template at which you would get a recommendation so that you could look at that template and say like this is missing something that i keep hearing from our community so it would more be in the space of this is not as comprehensive as i would like it to be and so i think i would particularly like to see the board's feedback on what they want to see in the total recommendation and so the action teams will each have a piece of it i think they're going to be able to capture most of the community kind of wonderings um within the team dr houdin do

107you have any because i've got a response after i would agree with what tracy's here then i'd go back and despite my um issue that i put out into the board about with if there's misalignment then um my position is that i would prefer to have that delivered in a two by two and if there are issues then board leadership can try to resolve that and if necessary we have a public conversation about some of those misalignments but otherwise i would treat it as any other two by two i think back when we had updates to transportation to bell schedules etc we are expected to come into that space with a different level of sophisticated understanding based on some of the prep work that we have to do um i'm also i would i would

108just for the our community sense too is that people go crazy in july and have vacations as well and people may not be as engaged during those times so we may be trying to chase a phantom as far as what we're going to get that's meaningful to that space so my own position since you've asked for it is i'm comfortable with the two by two delivery um and to get feedback in that holistic approach like you offered i would just say i want to support what um director haveld has said too and then i just as a something that's coming up for me i'm reminded in the presentations that you all had done is that many of those action teams are the result of the community feedback like the programming the transitions to transportation um

109school climate and culture so um so i just wanted to emphasize that point again that it's reflected in terms of how those are structured other thoughts you use the term i feel like i need the written stuff up there essentially board directive slash board recommendations about what the rec what the overall what comes to us should be like how will we go about getting that to you what should we expect because again i for instance it's it's a very different request to say we want just one recommendation that we either say yes or no that's a that's a huge thing about what we're requesting from the committee for example i don't know if you had a formal vote slash feedback from us to to state that for instance just just throwing that out there so

110i just wonder what the mechanism for those key things looks like um you know i know i have a preference for wanting to make sure i see a rationale for all the various things for example but what does that rationale look like is it numbers based is it equity based is it etc um which would be very different sets of expectations for your committee i would dare say okay and so like what i would envision in that two by two in addition to bringing you in an update on action teams is to be able to start to um show you a straw design basically of like this is what the recommendation will look like that you would receive in october and so these are all of the components that the policy says that we must

111address and here's what we think it'll look like you know this section will be more quantitative this section is going to be more qualitative and then how the equity administrative guidelines for equity would be applied in that recommendation and how the analysis of that looks so you'd start to help you know how to do that now this is something that we're trying to implement so shape what you're needing in that final recommendation and so that that process of getting your feedback along the way before that package is completely put together I think would be tremendously helpful and so right now that package consists of what's in the policy and there are policy for what we're required to do and how that gets presented would be tremendously helpful as we go along the way long before

112you see it in a board packet thank you so to come back to potential board engagement I've heard where a director of elders that holds to not wanting to waiting until after we've had two by twos and potentially July early August retreats I would love to know where everyone else stands because we are all you obviously able to have our own engagement sessions if we so choose but if we're going to be organized and thoughtful about it I'd like to have some alignment I have a little trouble with like I kind of like I like the idea of the one to two things the BOE wants the action teams to know and having the community have an opportunity to through us get that so I get what director Hovell is saying about the two by

113two feedback I think that can help us with misalignment but I struggle a little bit with how that community feedback that it's potentially out there people may really be hungry to now that we're at this point in the process they may want to chime in and have us remember some key things you know especially since it was like we did not have the dashboard when we were doing community comment before so a lot of people have been home going through and ruminating on these numbers just like we are and it may be seeing things that would maybe we don't so that's my only concern is I think there should be some kind of opportunity for that community feedback and a way to get that to the action team so I'm still in that camp I

114don't know exactly how to square that I do I think I hear at the very least waiting for the action teams to at least get started so even if we do engagement sessions that aligned to this it wouldn't be until at least late July and we're envisioning two by twos in late July that correct or early August yeah late July possibly also is it a both and to two by twos and board retreat so that we're all in the same room is it one or the other it Let's see how it's going how the two by twos are going I think it would be easier to plan a retreat and then not need it So you perfectly honest because we do all have summer plans I'm just gonna I will be Frank. I am concerned

115that if we leave here tonight, and we don't have a touch point intentionally before our first meeting in August That could mean a lot of things That's a lot of information that could be out there We could all be getting very different emails from the community that we won't call us around We could kind of be ID in our own way about what the outcome will look like and we won't know where each other stands So I'm concerned if we don't have any touch point to coalesce around what we expect the fall to look like and To set a tone for what the community can expect the fall to look like We're gonna be in a bad spot, but I also want to make sure that we're not burning out before we even get next

116year started I don't know how we feel about if we have this straw design and if some folks Do want to have community agent if we're comfortable with some but not all participating. I think that's another piece of this puzzle So I'd love to understand where what how people are envisioning Late July early August looking and what they're gonna need to get to the other side of to the other side of our fall decisions I think what I'm hearing in your question is what are the board's communication needs like when you were just talking I was like Are we not? Can we? Okay, man All like like like is we just gonna wrap this up and be done right and so I guess I'm trying to figure out what it's A question at surface for

117me is what are the communication needs? For us before the start of next semester That's not again You just know like a retreat would be great But if it's unclear and we're just gonna keep hashing out the same things, I'm not sure that's helpful So I would hope that it would be more intentional I would envision a retreat at the very least would be if there is misalignment in two by twos. We would be able to talk to that or if There is additional information if we have two by twos After the first round of action teams and there's more information by the time a retreat were to happen that could also be part of that Puzzle, but I I understand the spring has been incredibly challenging. It's been incredibly heavy. I know that everyone

118needs a break to just Re-center so I really am I'm trying to find that sweet spot of let's not burn ourselves out before we get started in the fall But also let's make sure that we have Shared understanding before we get started to I'll just speak for myself me personally. I don't see the need for a retreat I support what? Director Duffy has said let things progress happen Let's have two by twos and get that information because then we have enough to respond to and react to and to ask questions about and It feels kind of premature in July to sit down and do those things right To maybe do more stuff in August like we could even do a few days before even our first board meeting Right, but a lot more stuff would

119have been developed by then And the community is going to continue to feedback. I think we can also communicate that if we want to do sessions So so fun so be it we can also still communicate like I think that's the key piece is You can still communicate right and how do we share those expectations? And what that communication looks like over the summer. I think those might be key pieces. So I'm just speaking for myself I'll yield for other folks So it just to be clear what I'm hearing you say is having Like individual conversations as we go throughout the summer kind of as we're able I'm okay not having any conversations And let me just tell you why because it sounds like there's been a structure that has been put in place for

120action teams and other stuff to take place like I like me personally I don't know what I would be talking about or what the conversations would be about until I'm having something to respond to or some information to consider and to think about and none of that can happen until people start meeting We start having two by twos information is shared with us Then I believe I would have an opinion at that point or to me having that conversation before If that was what the retreat is centered around. I personally don't think there's enough information until August for us To consider that. Thank you others yeah Mostly because I Think based on the feedback you just provide about what's the virtue of board involvement at this time? I Think that letting my own ego get

121out of the way is that I need to let the process play out and for lack of Better phrasing let them cook for a little bit That does not mean we're not gonna have meetings with our community with our constituents I like I like the straw design because I think there's ways we can do that on our Own of our own initiative and provide information And I have no doubt that information will still be curated and get back to leadership to governance and to those works as appropriate But I'm also just for a different reason. I'm mindful to Well historically we don't have Boe meetings in July that is usually the break that everyone needs for any number of reasons But also I'm mindful again the other reasons we talked about earlier about confidentiality and

122some of the folks that are they're signing up for a really busy summer and I don't want to overwhelm them by involving myself or Inflating what the import of what I'm saying into that space and then they're saying oh gosh a board of director Board director is saying this so we should probably recalibrate or do something Especially if we haven't coalesced as a governance team and it doesn't look like there's many opportunities to do that for all the reasons Dr. Ziva articulated eloquently, so I'd be of the opinion that we should Have touch points between us but also give the space for the work to be done and regab will even if it's a if it's a Retreat prior to the school year kind of launching in and August that feels right to me Thank

123you others. I think I'm good with that plane Yeah, I can I can be good with that as well with the idea that if we want to hold Any information sessions we can? Get people feedback, but I think the two by twos are gonna be crucial and then I think August is where the rubber meets the road I'm getting back the activity going Feedback, yeah, okay, so I have two questions. Yeah, I got his Thank you One it will be Let's just do it one at a time one is if directors do decide to have feedback sessions or these engagement sessions Per that last question. How do you envision? What would be a best practice for us to get feedback to you? I think what you all did previously Where you created a standardized form

124where you kind of input the information that you heard from each of your sessions with the same? Questions in it every time and then send the responses to that over to us is the best way for us to process in a standardized Fashion what you're hearing so if you are going with the straw design and those two questions just capturing the feedback for those two in a Google form a Microsoft form whatever works for you and sending that data over to us would be helpful can't do all right I will create that and share it with whomever may decide I think the other question I have is If we are getting through our two by twos or we are getting substantive feedback that we are Starting to feel the need for more connection points We

125need you guys to communicate that with us so that we can make a plan if we do end up needing an August retreat It will take effort to make To schedule it to make sure everyone's available that we have a lot of calendars and it's very difficult for us to find a time That's part of the value of just setting it But I'm not currently hearing a desire for that which is fine But again if you're starting to feel the need for it I need to know as early as possible so that we can make the plan Directors and where I could I also just get a little bit more clarity when it comes to if the the board is moving in The direction of having sessions based on the straw design. Do you want

126us to create a deck for the directors use? It's a great question Yes, I'm seeing nods I think we all need to be especially We were having independent which I think is every board directors prerogative for its work I think we need to be working on the same information. Okay, we can put together something. Thank you for the question Thank you for the draft straw design, too Thank you very much. All right. The only thing I might add to that is The vast majority of this is already posted somewhere. So you know, it's just a go to this page go to this page Go to this page. That's fine. Doesn't need to be a full Wholesale from what's already available largely that has been in board packets. All right. Thank you I think we want

127to put something on the calendar just to block it off for people early start that work now just in case for August Because that's that seems But it seems better to at least block something off if that's a possibility if it's not a possibility Then that means we probably shouldn't even plan on it if it's already that Messy may I make a recommendation that we consider doing that offline? There's no we have another agenda item tonight. That would be okay Absolutely. Thank you so much. All right. I Think we're ready to continue then. All right. Are we ready for? fall engagement The fun one in the second half of this Fall after after an announcement conversation so if you if you're looking at the second page of that document in terms of like a draft

128of how the board would be Engaging the community in respect of stakeholders I think I have a couple of questions for you before we move on to the third phase three I think the signal that I would like to send to all of you is September 15th What staff needs more than anything is to know what it is that each of you individually and as a collective will need to be aligned And feel confident. All right So when you think about feeling confident with the recommendation coming your way Feeling aligned as a board having opportunities for your questions to be answered then in early October to November, that's when we start pivoting to communicating to respective school communities that they are going to most likely be named in a scenario. And so your needs to

129feel aligned as a group, I think I completely agree with allowing the action teams to do their work with the Comprehensive Planning Committee between now and early August. As you look at this particular document, really what I'm wanting as a reaction to you is like what engagement, what information do you believe that you wanna send signals to us now, a week from now? It's gonna be iterative, based upon things we're providing you, but it should be all in service of building your confidence that we are about to make a hard decision that we have alignment as a governance team. And if you see anything in this particular document here that's missing to achieve that, this would be a great opportunity and a great time for you to share that. And I think that's what we're

130looking for is a way to bring those ideas with staff. And Dr. Gallardo, I just wanted to invite you back into the conversation too. Is there anything that the Comprehensive Planning Committee would be seeking from our board as we start to pivot to having more informative conversations with the broader school communities? I think one of the things that we've talked about as a Comprehensive Planning Committee is, we feel like the recommendation that will come together will be an interconnected, degree of schools, not yet determined number. And so, but it will be a single recommendation and not a A, B, C, pick your choice, right? And so I think that's something to be aware of, is that as a conversation we've had as a Comprehensive Planning Committee, that it will be a single recommendation. And so

131trying to pull it apart would be incredibly difficult because we believe it's going to be so interconnected in how we would have to do all of the things that are outlined in the action team's work. And so I think that would be something to be aware of. And so if you look at that question two on that part of that, it's, you know, there's an expectation I would imagine that you would want to engage with those schools and those communities who have been potentially named in that process during that time. And so I think establishing role clarity, about what are you looking for in that engagement if you choose to have that level of engagement with those school communities? Like what role would you want to play? Do you want to have a protocol? Do

132you want to have specific questions? Do you want, like what might that look like? And then what would you do with it, right? And so then that step three that's right after that is that if there's something that is something that's, you know, that's not something that's going to be a priority, that's something that's going to be a priority, that's something that's going to be a substantive that you want to then do with that feedback. We've got a process in the CPC for looking at this feedback that we would get from staff and community and considering what they might elevate that maybe we hadn't considered and adapting a recommendation, not so much a recommendation should they or should they not be potentially, but how do we mitigate some of the impacts that maybe we didn't

133ask for? And then we can anticipate. So I think just getting some clarity about what the process would look like for you all to identify anything you would want to see differently in the recommendation before you get it in the board packet. So to clarify on September 15th or the board meeting that's on September 8th or the 22nd of September is where I have them on my calendar. That is going to be the first time that we see the full scenario of which schools are going to close and which are not. Correct? And that's part of like what we're calling the packet. Yeah, I don't know that on the 22nd, you're going to see the full packet, right? So you're going to at least know, like we've identified this school for these reasons and be

134able to provide some analysis of that. It's not right now planned as a formal board presentation in September. It could be, but it's really being able to go to those school communities and have a conversation with that group and say, this is the recommendation. Let's talk, here's why. And then let's talk about what this is going to look like for you and what might you need through this process? So on here it says September 15th, but we have a board meeting on the 22nd. So on the 22nd, it'll be the first time that we see at least at a minimum, some schools on the list. And then we're supposed to provide feedback to the CPC for proposed changes. And they've got to be rendered no later than October 7th, right? So in between those two

135dates, the 22nd and October 7th, which is two weeks, this board's going to have to do an incredible amount of outreach. And I'll be honest with you, I don't think, between the 22nd and the 7th is enough time to get the real feedback that we're talking about, compile it, get it to the CPC for any adjustments to it, and then have the superintendent provide a formal recommendation in October. That's a general statement. If you can, we're just running out of time. Because if you were to back it up to the 8th, I think we're going to need a good month to do the roadshow to all the different, there's going to be a lot of, to my understanding, there's going to be multiple schools on this list. And just like last time, we started doing

136the engagement process. So many people showed up that we had to continue the process and do more and more engagements, which culminated in the whole auditorium over at Poudre High School full with people. And I envision that same kind of process. And whether we like it or not, that takes time. We've got to do community engagement. We've got to do community outreach. We've got to make sure we can schedule sessions with people and at times that normally we can't reach. We have to do it in multi-languages. So I would think this, for us, the sooner the better. If you could get it on the agenda for September 8th so that we as a board then can do our work of reaching out to our constituents to explain what the CPC has come up with. I'd

137also suggest that if you could do it on the 8th, kind of like last time, have CPC members, multiple members come up and explain their rationale of which school was on the list and which school is not on the list and how this works and the criteria and all that because we're gonna need to have, what's the phrase? Radical transparency. Radical transparency is the one that I think is coming down the pike for me. Sooner the better. So the 8th is probably not feasible given the timeline of work that we have with the scenario development team. So I would say tonight that is not a feasible date for us to provide a recommendation. This 22nd, yes. The 8th, no. And then what I would add to, that kind of chain is essentially there's three weeks

138between that September 15th date and then when we would need feedback. And so we have outlined when we would as district staff that board can participate in and be a part of, go meet with staff at those schools, go meet with families, and PTA and SAC members at those schools very specifically. So I think the model of like, we should think about meeting people where they're at and holding space for people where they're at in their local communities, not trying to do a big community event. Like we really need to tend to the people in their local place and create space for them where they have better access to, better comfort, staff, et cetera. And so I think that's part of what we would want to flesh out during those two by twos is clarifying

139like, what's the purpose of that engagement, right? And what are we seeking from that, from our holding space with people? And I think we need to get clear for each board member, like what would they need from that period of time so that they feel like, they're not just a part of the process, they're part of the process. And I think that there is appropriate considerations for what's ever elevated in the final recommendation. Let me be crystal clear. That doesn't suffice for me as community engagement. That can happen, I think it needs to happen, but we are not going to be making this decision without having large scale engagements that address the whole community, because this problem affects the whole community. I'm gonna ask a question then. What feedback are we going to accept from

140the community? Because if we're looking at a district-wide problem, should we be accepting feedback saying, I don't want my school closed down? Yes, we should expect any feedback that the community wants to give us. Those are our constituents. They can say what they want to. I understand that, but that's not useful feedback to the process. This is a district decision that's best for the district that we know are going to impact individual schools. We get that. That's not in question. But are we actually going to say that we are going to take that feedback and collectively come up and say, you know what, we'll take the recommendation, but take school ABC off. Is that something that we're willing to accept doing? That's a blunt question. Let's go back to the beginning on that. We will

141take all feedback whatsoever. And for us, to limit feedback is a disturbance to our community, period. We'll take it. Now whether or not we're gonna- It's also a disservice. Gentlemen, one at a time. That's number one. Number two on it, which is very, very important. We as directors, we are the ones who decide whether or not we're gonna take that feedback or not and make it into our decision process. Then, and apologies for stepping on you, Connor. That was, and thank you for calling me out on that. I think we need to be very clear with the community what we're going to accept. And I agree with you that we have to hear everything. But if the community also understands that we actually might make a decision that says, you know what, we're gonna take

142a school off the board, that opens Pandora's box. And I don't know that that serves what we are trying to achieve with this process. If they're going to say, don't close the school because there is a flaw in the rationale, the logic, the process, or something like that, that I would say is a much higher validity and useful to us that would actually be some feedback that the CPC could say, let's make sure that we have that level playing field. Let's make sure that we have that level playing field. Let's make sure that we have that level playing field. And that's useful. And that's useful. But if it's turning around and not accepting a school, maybe that's just what we're gonna have to deal with and realize that that may be a possibility. But that

143feels very Pandora's box to me. Paranda, you had a statement you wanted to make. I was just gonna say, I'm wondering if there's two processes here. And tell me if I'm wrong. When I read this document, what I see on the document is, there's been schools that have been identified and there's an engagement process with them that they're asking us to participate in. I think that's one part. The second part, what I'm hearing from you, Connor, too, is there's gonna be a lot of people that also wanna provide feedback and share those pieces. And so I'm wondering if it's two things. We have this process with CPC, but then we as a board decide how we will engage that session. And maybe those sessions are, like you said, yep, we'll take all the feedback, listen

144and so on and so forth. But there's a difference between making the decision and providing feedback. And I think it's important that we allow people to provide that feedback and we represent and we hold that space for them. So I agree with you in that regard. And then there's a third part. But how I see all of that connecting and hearing what you're saying about how do we take to feedback and influence and so on and so forth, is that there is a period where we, right, may make suggestions or things like that. So I see it as a three part, is that there's a recommendation that has been considered and presented to us. There's a period of time for us to give feedback or whatever the case may be. And some of that feedback

145may be shaped and influenced by the community, right, and then we share that. But that does not necessarily mean, it sounds like, that the actual, it could change, right, but maybe not significant. But I think it's a both and. And so are we okay in being in their process? And then maybe that's the conversation we could have in August on how will we have our individual sessions. Are we going to offer three sessions for people, outside of the identified school communities to provide feedback? And so I don't know, I'm just checking in. It feels like what I was hearing is two different spaces that we need to create. They want to know if we're okay with that. And then we need to decide if we're going to do additional spaces for people who are not

146part of the identified school communities. Does that make sense? Am I capturing it? Not a question that dovetailed beautifully into that. Because my questions are about timing and process. Because before we start having an arbitrary conversation about when to do things, I know we had this conversation last time, but it was late and it's late again. So let's just be crystal clear. You think the recommendation that you can formulate would come to us September 15th, correct? So we have a Board of Engagement, or Board of Education meeting the week prior, 9-8. The next one we have is 9-22. In October, we have 10-6 and 10-20. I believe the policy that we passed was that we have to have a recommendation from the superintendent no later than October. So that means that the final recommendation would

147be at the latest 10-20, at the earliest 10-6. That's the recommendation, so that hits the policy. What we do after that, as far as accepting and voting on it, I still think is up in the air. I'm unclear as to when could we schedule that, because we have two in November, 11-3 on election night, Joy, or November 17th. So is the conversation, if we're talking about trying to hold engagement spaces to give them the feedback that they need to make any changes, that is the tight window that Connor's talking about. Between September 15th and whatever penultimate recommendation would be for you in October. So is it possible, to Karanda's point, to do different paths when it comes to engagement? So we're giving them what they need to firm up any recommendation we get from them.

148We can still say yes or no to a recommendation. We can still go and do additional engagement at that point, which may inform our vote on that penultimate recommendation. But is that the scene so far, or am I missing something, as far as that goes? Or is that just timing? Kevin, can I ask one more question of the group, based on what you just said? I'm a little confused on how we have asked a CPC, created a charter for them, asked them to have these action teams, asked them to do the work. And if my understanding is correct, part of that work is to bring a recommendation to the board. So it feels like that's what their work is. And then, the other part that I feel that I've heard, and I think that's what

149Superintendent Kingsley asked us, is what's important to us so that once that recommendation arrives, there's not this extra stuff of, well, you need to change this because I don't see this, or you need to change this because I don't see that. So it sounds to me that they want that stuff up front. So for example, I'm going to share something. And if people could just tell me if this makes sense and what you're thinking. For me, it would be, I don't want just one side of town, or one area of town impacted. If the assumption is that there's an enrollment concern across the district, then the impact should be across the district. So for me, if I saw a recommendation that came, and all the west side schools were closed, that would be a concern

150for me. Even though I recognize where our town has grown, community, population, and all that, there's still folks with families that live on the west side of the community. So I think that's important. And I think that's a good recommendation for me. That if I didn't see it, I'd probably say, well, why is all the schools over here? And so I think that stuff, if we could provide that, that's going to make certain that the recommendation that they provide to us is going to meet whatever criteria is important. And then I see the community sessions, or the feedback, and stuff that we would get between now and then should be shaping and informing those decisions for us, so that when we give that to them in a two by twos, all of that is included.

151And so the idea is not a reaction when something is presented in September, but a very intentional process of community feedback, what's important to us and our values, so that when things come to us in September, there's not a lot of back and forth and a lot of negotiation. That's what I think that we need to do in order to have the recommendation as necessary, and what I believe that they're asking us to provide. And I can be completely off. But I want to honor, and I am saying this because as someone all year have been like, what's going on? No, no, no, no, no, no, no. It's consistently been communicated, there's a charter. There is a group. They are to provide a recommendation. And so to me, if we are not going to honor

152that process, then what is the point of the CPC, and what is the point of that charter? So that's just my two cents. I think that was really well said. I appreciate your input on that. Is there any way that we could change our October meetings to the 13th and the 27th? The board can modify its meeting schedule if it wishes to do so. They're currently published on those dates. But if you wanted to shift that, we can make changes. What's your recommendation? I would say instead of the 6th and the 20th, we go 13th and the? Oh, they are the 13th and 27th. Oh, I thought we were saying those. They're on the 6th and the 20th to create a pattern of dates and to accommodate the fall break when we typically have desired

153not to have a board meeting. Yeah. Yeah. Yep. That would be in. I'm just saying that that buys us an extra week in this whole process. Yeah. That might be worth changing our cadence just for a month. I mean, it just means at some point, we will have back-to-back weeks. Which we just did. We're doing that now. Also true. Yep. I'm not opposed. Brian, can I ask you to weigh in? I don't think I got a clear question on my, or clear answers on my questions about timing, and I appreciate Scott saying what he did and Karuna saying what she did about timing. So I'm reading the document. The BOE will identify any proposed changes to the recommendation no later than October 7th. That would presume then that the, I'm calling it the penultimate recommendation,

154the revised recommendation, would have taken place on the 10-20, now potentially 10-27, the following week. So I guess my question then is, as far as the recommendation, do you read the policy of implementation and would it be that we would vote on that recommendation on that, or vote on the recommendation when it was presented, or is that an information session and then the vote takes place in November? I envision that the recommendation becomes more publicly visible mid-September. So it's being voted on in the end of October. I appreciate this conversation so much because I think there's not one person in this district that wants to make a decision of this magnitude hastily. I just have to, in good conscience, channel our employee groups, especially our principals, who have asked us so explicitly to not create

155the conditions that they are pitting themselves against one another in this process. And I'm wrestling with how to achieve that very important ask of us while also providing more time for the community to sit with this discomfort. Because it will put principals in a position where they can't do anything. Because it will put principals in an impossible position where communities, their parents, their teachers are going to be asking them why they're not fighting harder. We've gone through that and we have not fully yet recovered. Yet we still have to figure out ways to hold space for people and manage this change and get their feedback in a way that's thoughtful and productive that doesn't seem like we're manufacturing a negotiation with ourselves. And I share that with you because it would be a great thing

156to do, but I think it's a great thing to do. And I think it was a real painful experience for not only all of us, but those especially who were in the field having to figure out how to navigate that tension. I'm continuing to be curious in my mind around how we can try to meet those aspirations while also holding space for the community. I do think what Dr. Geil said earlier, and maybe you're right, Director Duffy, that it's insufficient, but I think holding space for people where they're at in their local context, in their local community, needs to be a priority. I think lessons learned from what we did up at Poudre High School a couple of years ago is we created an event. And yes, people need to have that cathartic expression of

157how they're feeling about it, and maybe we replicate that. But I do wonder if there's a way to do it in a way that's much more psychologically safe and helps shepherd people through a mourning process that we've been really experiencing for quite some time. So if anybody has any ideas, where you're coming from is a point well taken around the level of engagement that's needed to meet the demands of the community. But there's also a way that if we don't do this right, it can actually create a very unhealthy, harmful scenario for a lot of people. I just want to say that I don't want to cause more discomfort for anybody else. However, to echo what Mr. Havilda said last week at last week's meeting, one person who was the originator of the mill levy

158override came to us and spoke at Poudre High School. That was the only time that he said it out loud to everybody in the community. And everybody was like, hmm, that's not a bad idea. So holding a broader and wider community engagement because it affects everybody, not only the communities where that school is closed, needs to be done in my opinion. It's helpful. Does it hurt? Yes. But it needs to be done because that's showing that we are transparent with everybody and that we're not selectively soliciting feedback from only the schools that are closing. Sorry to just make this more complicated. The other part of the dovetail, the other part of the conversation about timing is we've also been very forthright about how this is going to impact our choice window. And so the choice

159window opening in November, if we were to delay a vote on the recommendation to even the election day, 11-3, which for a lot of reasons doesn't feel right to me, the balance there is that if we're looking at an initial recommendation September 15th and then a penultimate vote on 11-3, that would provide more time for these kind of engagement sessions, I agree. But the tradeoff is that it compresses the choice window so that if people who are affected are either making panic decisions, ill-informed, or we are not setting them up for success and we're taking the precious commodity of time so that they can arrive at an informed decision for their family and for their family's needs to get information about what these recommendations mean. Hey, I'm affected. My kid has an IEP. What's happening

160with that? Well, good thing we have this action team that has spoken to that, et cetera, et cetera, so we can provide more support to affected families as opposed to just doing engagement for engagement's sake. And I know that's not what you're recommending, but so I think there is a balance there, and so I would rather honor our community and treat them like professionals and treat them with the respect of giving them a decision so that they have more time. And so to me, it feels right to have a recommendation vote upon either at the very last October meeting or if we have to, early in November so that we can make that consideration. And I know we can move choice within some boundaries, but I don't know. I'll just leave it there on that.

161When does choice open again? October? November 15th, isn't it? November 1st. And we have, that's our local decision for the date that we open, but I would echo what Director Havilda says. People are waiting for us to make a decision to figure out child care, to figure out whether they're going to put a choice application in. Yeah, I think we had this conversation. I'm just not recalling all of it. So it opens November 1st, and then kind of like the, for lack of a better term, the first selection process. The first selection process happens on November 15th. Is that what it is, two weeks later? So the first round application runs from November 1st to December 15th. That's when you need to get your application in because it's a lottery system, and so it's not

162a first come. You need to get your application in basically during that time period if you want to be considered in the first round of seat offers. I just want to thank you. The reason why I think this is important, I think we may all be identifying a family that's watching this YouTube clip tonight with interest and is thinking about the situation. I'm also very mindful, I think Dr. Ziegler said this very eloquently at a previous board meeting about the human impact of what we're considering, and that there are going to be teachers and staff members that are getting painful news, and they also have to figure out where they're sending their kids that may have to follow them. And so that is a lot to navigate for any individual family, but even more so

163for the infected families. And so the reason that I'm adamant about choice is not that you have to be a choice will be an escape from whatever recommendation, but we need to empower families with information and give them the time that they need, including and especially those that are most impacted. I'm just curious if the FCBR policy is what informs our timeline? The one date that we did leave in the FCBR policy is the, it was the October date. Correct. I have it right. I'm looking at FCBR school closure consolidation implementation processes and procedures. Yes. Is it October or November that ended up in the policy? I know we had, okay. I think I'm trying to just, I feel like we're going around, and I was like we voted on a policy for how this

164is going to roll out. So, and I don't, I'm still making sense, but so it says, the superintendent will provide an initial recommendation to the board regarding school closure, consolidation, relocation, and a scheduled board meeting. This initial recommendation will include an analysis of each of the criteria and considerations set out. The board will not vote on the recommendation at this meeting. Which meeting is represented by that paragraph? So it, in theory, it could be, the board's talking about a 13th and a 27th. That could all happen in the month of October. When the board first here, it's sort of a timeline to say, like, trying to bring a recommendation any later than October for the following year's implementation isn't feasible and not desirable. And so to do a recommendation and at least have one reading

165of it in October, and I think that's still a board conversation, whether you want that to be a reading and a vote, or you want it across two readings. And so then you could leverage your 13th and 27th if you want it to all be in October, or you could leverage your 13th and 27th if you want it to all be in October, or you could do the 20th and the November 3rd. As long as that first introduction, formal introduction of it, happens no later than October. Okay, because the reason I'm asking that, because then it says, after that initial recommendation analysis, will it be published no less than seven calendar days before? So that's, I think that's where, if it's on the 20th, it... I was like, I'm not equipped for this. Somebody else.

166If October 20th is when we are in a board meeting, and we are discussing it at that point, that means it has to be posted by the 13th, which is why the week before the 7th would be why that's the deadline for us to impact it or change it in any substantive way? I'm just, I think, sorry, maybe what I need is just a list of dates. So I'm trying to like map it, like, so on 9-15, are we getting a recommendation? And then on 10-6, are we reviewing it? Are we reviewing the recommendation? Like, what are, like, we keep talking about dates. So what is coming for each date? That's what I was trying to do. What is the timeline so that we can see when things are being, and then I think when

167we know that timeline, that will determine, do our meetings change? Do we need to move up the decision? Do we, right? So like, if we could just be like, date A, this will take place. Date B, this will take place. Date C, this will take place. I think would help all of us, but most importantly for myself, that's something that I need right now. Let me do this. In the spirit of guided conversations like Dave did, everyone who has a computer, please open it up to your calendar. Because your PSD calendar has pre-populated, whether you accepted the invitations or not, all the Board of Education meetings for the rest of the year and even bleeding into 2027. So starting in September, the first Board of Education meeting we have in September, as of right now,

168is September 8th. The second Tuesday, September 8th. What Tracy and others are saying is that we will have the initial recommendation the following Tuesday, so between the two Board meetings. Right? So we get the initial recommendation. The next Board of Education meeting is the next week. Pause there. Are you with me? I am, but like how are we getting the initial recommendation? That's what I think is missing here. Oh, good point. I don't know if we talked about that. Like is that coming at a Board meeting? Is it sent out in two-by-twos? Are we going to get an email? That's the important factor to me. Thank you. Yeah, that's a great question. So ideally it would be in two-by-two, and so we would want to talk with the school staff before it became a public

169recommendation. And so you would get that information in two-by-twos, and then it would be published in some form or fashion. Primarily first to those school communities, and then whether the Board wanted to also, in addition to the two-by-twos, hear something about it on the 22nd. I question like is that a meeting for a recommendation? Is it an information sharing? Sounds like it's probably information sharing on the 22nd, because then if you're going to do two readings for a vote, so then it's like a three-meeting series. So what... Go ahead. Makes the most sense. But then I think what I'm confused by is then there's a September 15th date for the action teams. Yes. So if the date for that is September 15th, then wouldn't the first initial thing we do anything with be at our

170September 22nd meeting? I guess that's the timeline I'm trying to figure out. When do we get the recommendation? What's the date for that? Because then we say that the action teams are going to be done September 15th. We've got to do a seven-day period for feedback, or comments, right, before our recommendation. So like I think those dates set us up for what we're doing next, and those are like the three components. But I'm going to digress now. No, I think you're right. So here's where I was trying to... Where I thought you were going, and this might help. So we get either in two-by-twos or we get it first hit as long as those... As well as those communities, Dr. Ziegler, on the 15th, right? That gives us the... That week, building up to the

17122nd, I think the question you had, and what I thought in my mind is that there would be then a public discussion, presentation from the CBC to explain the why. Here's how we came up with the recommendation. Here's how we used the policy. Here's how we used the equity administrative guide. Show your work. Justify your work as an informational kind of first read. To Connor's point, that's the first time publicly disseminated these recommendations would be out there. That gives us... If we now go into October, that gives us the last week of September, which bleeds into the first week of October. Then the next calendar board meeting would be September 6th. So that's two weeks after that first read, if we will, our information session from the CPC. October 6th. Then you're saying by this

172that we would need any proposed changes to the recommendation no later than October 7th. So depending on how the board feels about how they want to do this business and how they want to make revisions, is this a public work session like we're having now on the 6th? Saying I've had two weeks to digest this, more or less, or three weeks to digest. Here are the feedback to Dr. Zeigler's point about the four quadrants that I've talked about. And by the way, for the record, I want to go on the record and say I agree with that too. Then the 20th is the next scheduled meeting, which would have to be the recommendation from Brian to hit the board policy. The lingering question still remains, I think. We do not have to vote on the

173recommendation on the 20th. We could vote after that, but the recommendation has to hit the last, October meeting. So that's as far as I've gotten. Have I missed anything? Dr. Spang, let's get in. I recall when we talked about FCBR, the first public listing, school closures, was to be when it was presented by the superintendent in October. Timelines just shared are fully into September suddenly. I just want to call that out because I also directly remember that we were talking about doing the vote, final vote, after, election day, which would be the November 15th date. And everything suddenly very much earlier. And I'm wondering why we have that shift. Not saying we, I mean, we have to have community engagement, all those things like that. But we went from quiet talking to just the schools,

174and we recognize that some things might leak out, but nothing public until the October date. With an expected vote, this one's going to be November 15th, and we still allowed a full month for choice. And now all of a sudden, it's like we seem to be rushing for November 3rd as the final vote. And I'm wondering where that shift has come from. No, I know I've been sharing a lot, but I don't see it that way. What I see is, I know I remember the conversation we had, so that's helpful grounding, is that I don't think that conversation anticipated suggested revisions, and then what to do with suggested revisions so that it becomes, because my understanding is September 15th is not his recommendation. That is, I'm pointing at Dr. Goff, sorry. You're the amorphous CPC.

175So I'm pointing at the amorphous CPC in this space. They're the ones that are presenting the recommendation to get us, you know, our reactions, et cetera, in September so that we still have a month or so to bake in the final recommendation. So again, the question I've got, which I've already laid out my case as far as why I think it shouldn't be November 3rd, is for choice and for all those things. And what Superintendent Kingsley is saying is that if we waited until December, or January, we're not honoring the fidelity of the commitment that we made to principals, et cetera. So that's where I'm coming from. No, I agree. I'm not advocating for pushing into December or January. I'm still wondering why we aren't looking at a November 15th target date for a final

176vote, because that's what I remember our discussion being, and that would speak into enough time for things if we're getting the recommendation from Mr. Kingsley on the November 6th, where there's some of that opportunity to give some individual feedback, whether it's two by twos or whatever. I'm still a little fuzzy on that process. No, no, October 6th. Right. So that gives us at least, that's upwards of a month and a half before a final vote. I'm just, there's a lot of dates suddenly flying around here that feel very different and just want to make sure that we're. May I? So I, and again, there was a couple of meetings, but I remember there was a lot of robust conversation two meetings ago when we first kind of were talking about this deadline. And I think

177it was Director Duffy who was referencing like September 15th being kind of like a hard and fast timeline of really needing, same as you are advocating appropriately tonight around having more community engagement. And so what staff is trying to do is make sure that we don't have our entire broader community tuning into a board meeting on a Tuesday night to hear this news for the very first time. You have charged us with being human centered. And so the September 15th date is allowing us to actually go have very difficult conversations with our employees, with our parents, and do so in a way that doesn't signal that a decision has been made, but to let them know face to face that we anticipate based upon all of the rationale that's been reviewed by the comprehensive planning

178committee in partnership with the state. In partnership with the action teams that it is likely that they are going to be named in this recommendation to the board. We in this particular proposal would like to include board members in that journey if you are so interested. But that was one of the reasons of doing that. I think what you have helped illuminate for us tonight is that if we start that process of informing people that their school community is going to be named in this scenario, that it allows us to come to the board, and I think Dr. Gile mentioned this, on 9-22, and we can have an informational update on what that's going to look like. We can do a first reading in the October 6th board meeting with potentially a vote on the

179last board meeting in October. I don't know if that's still too assertive in terms of the timeline, but that would allow for almost a month and a half, of engagement specific with individual school communities. And we can think thoughtfully in partnership with you around how to engage the broader district community, hearing that that is a value of the board. So I think that you're not wrong to hear that that has kind of been accelerated, but that to me was accelerated based on feedback we received from you, to make sure that we are thoughtfully engaging the people in doing so in a face-to-face environment wherever possible. Dr. Gile, is that accurate? That's accurate. Yeah. Whatever the board needs in that process, but I would again affirm what Superintendent Kingsley said. We need to let our people

180know first before they, that's not kind that they would hear about it for the first time about you in a board meeting. And I would agree. I understood that to be the September through October process. I still think, you know, the date of October 20th, to take our quote unquote potential final vote feels so much earlier than what I understood. And that's the will of the board. That's fine. I don't recall having that shift somewhere along the line. And that's okay. I mean, we're trying to be very explicit in our process here. And so I just want, I was just calling out something that felt like a shift to me. And if the board's okay with that, I mean. Can I maybe, oh, sorry. I was just, it'd be helpful to know, like, what's the

181day that you want to actually vote? Yes. I just want to circle back. And I publicly expressed the need to have us write out the dates. And we have not done that because I believe that will help our process. On the document that was given us, it says November 3rd. I would like to maintain that date. So we start with November 3rd and we write all the dates out that are important. Our board meetings, the September 15th date for the action team. And then November 3rd date. And then we can look at the dates. And if everybody, kind of like we do at the dashboard, we'll write all those dates out. Then we could write the sequence of when recommendations are provided, when we would need to vote, when they could inform community members. And

182instead of us going back and forth, we all have in front of us the exact dates and lists and activities that are going to take place. So I would like to reinsert that into this conversation. And if that's a place we could all gather around, I think it would really, truly help us figure out what our timeline is for this process. Is everyone in agreement with that? I've been trying to do that for the last 15 minutes. I'm going to start with the vote, at least it's at origin, was November 3rd. We would get the formal recommendation from our superintendent October 20th. We would engage with our staff. We would engage with our school community. Like we, CPC, the collective, with the schools that are likely to be identified, that is September. Now there's pieces

183to September that I think we need, both historical context for and the layers that go into that. Because the week of September 15th, engaging with a school community, there is the administrators who will need to know first and process. They will have to have conversations with their staff. They will have to have conversations with their community. That is not, in my opinion, that is not going to all happen easily the week of the 15th to the point where all of those school communities are going to have had the opportunity for robust engagement by our September 22nd meeting. I personally don't think that would be a kindness to those communities. People can have different opinions. Which is why I would not recommend anything coming to a formal board meeting until at the very earliest. Okay. So,

184I'm going to go with the very earliest, October 6th. But I would prefer to hold to our original timeline. Of the 20th is when it comes to us and November 3rd is when we vote. My only concern is the choice window we were talking about earlier. And I would say we probably want to move that to give families more time like we were talking about. So, if we are going November 3rd, I think choice needs to move back somewhat. So, maybe the week before? Or after? I'm sorry. Yeah, the week after if that's enough time for people to absorb all this. I mean, they'll have had time. But they won't know for sure until there's a vote as to whether this is happening or not. And so, to me, I'd rather do the end of

185October for the vote purely for that. To buy a little bit more time there. But I'm flexible on that. I would just put into the room that as soon as a conversation happens in a school building, this information will be widely publicly available. So, to make an assumption that anything is contained in that week of September, I think, would be a misstep. And I believe that the district should own the message about the information being shared. I do believe we need to center the school communities first with the anticipation that we will be communicating that widely approximately at the same time. I do think that impacts your timeline. Yeah. I just want to do dates. So, I have. I'm just naming this because we haven't, like, I know I'm harping on it. But it's like

186all those things matter. But what is our timeline? So, just so I'm clear, what I had, Jess, as you said, the vote on November 3rd. We are doing recommendations. So, the final recommendation comes to us on October 20th. The schools are informed when? What's the? I have. So, the timeline I have is November. The dates I wrote down is September 8th. September 15th. Because that's the action teams. September 22nd. October 6th. October 20th. And November 3rd. So, when are schools being informed? So, they would be informed somewhere between the 15th and the 21st of September. But then there was a conversation about us giving feedback around that recommendation. So, was all that taking place before September 15th? So, before September 15th, the board would have conversations through two by twos. And so then, so the

18715th and 22nd schools are being informed. We have board meeting on October 6th as it stands. So, there will be, what will happen at that board meeting? So, we could choose to have an update on September 22nd or our first October meeting. I just typed up the dates. Would it be helpful if I pulled them up? Sure. That would be great. I just think that like we want to give people time to process that. We want to account for the school of choice date. That just knowing what that is, to me that tells us what board meeting we have to consider. I also want to say that November date, I believe, is coming from the conversation. We had a couple of board meetings back. That was pretty extensive. And Brett and Tracy just said in

188the audience while we had a conversation amongst ourselves. And in that meeting, we were. In that meeting, we were emphasizing a later date of November. And I feel as if they brought that date to us. And then, and then I agree with Scott. School of choice, it opens on the first, which is a Monday. I mean, no, I just have my calendar up. Yeah, the first is a Sunday. We would meet on that Tuesday. So, there's just a little bit of difference in terms of those dates. I'm obviously not managing the process. I don't want to say it's easy. But just saying that in terms of crises, it's not like we're doing something that opens November 1st and we're not doing something until November 16th. It's like a two-day difference. So, just if we could

189just clarify that. Here's what I'd like to propose on because I was working backwards too. I am fine with the final working backwards. I'm fine with the final vote taking place. I am fine with the final vote taking place on election night 11-3. I am, that would also mean for me, I would propose that we move the choice window by one week. So, the week after that vote, which to Dr. Ziegler's point is not, it's enough. That means the final recommendation I still want on 10-20. I would say if there's two flex dates between when we're going to get the first round of recommendations, which again is 9-15. I would suggest that we have two board meetings in between on September 22nd and October 6th to address some of Director Duffy's concerns. I would suggest

190that we don't do a formal update or have the CPC present on 9-22 to give more time for people to breathe and to respond so that the first update will have been meeting, will have had conversations amongst us and with community members and constituents by 10-6. But they have a deadline of getting there. So, that's something that we're going to do. I'm not getting any proposed changes to the initial recommendation by 10-7. That's the day after the 10-6 when we're getting the information. So, I think it could be an information slash action if there's going to be motions to amend the recommendation for a certain way, then we can all vote up or down. We can have seven different proposed revisions, but we do it in public and it's in sunshine, etc. But the final

191recommendation sticks 10-20. The final vote sticks 11-3. I could be convinced to do the final vote in 10-20. Because I don't think, yeah, I'll just, less is more. So, I'd say that to marry where I think most people are, I think 11-3 would feel right for the final vote, recommendation 10-20. And then either getting some kind of formal presentation from the CPC on either 9-22 or 10-6. Does that accomplish everything I think the CPC needs? I like what you just outlined. Dr. Hooten, thank you for capturing this conversation in these bullets. My, how do I want to say this? If we begin informing individual school communities as early as 9-15, I think it might be a mistake if we don't have a public conversation in this boardroom on the 22nd. It doesn't need to be

192the formal, I just think having a public explanation of what's happening in addition to what we're communicating via email, via social, I think would be really important. And it's just another opportunity. And it's just another opportunity where we can have public conversations in here about the recommendation. Could I recommend that at that meeting, and you're saying the 22nd of September, that we have a schedule for community engagement laid out to announce to the public of where and when we're going to be to do engagements that night? I think that's fair. Thank you. I think I'm, again, with the dates. We have a document that says action teams are not bringing anything forward until September 15th. To say that we're already going to make announcements, I'm just going to say that's concerning. So how are we

193able to go ahead and inform schools if we have a document saying that action teams aren't completing their stuff until September 15th? This just isn't, on the PowerPoint as well as the document in front of us, the date is September 15th. Okay. So the thing is, the date is September 15th. But then we're saying we're making a recommendation on September 15th? So I would turn your attention to the back side, where it says approximately September 15th. So the idea is the CPC is going to meet on September 14th to have, pretty much at that point, that we need from action teams as well as the scenario development team and and so the CPC essentially will do their consensus vote on September 14th at that meeting to move to move forward or not move forward at

194that point in time with whatever is brought forward and so if we hit that September 14th timeline then we would need a couple of days to kind of put that together probably start talking with principals and staff the 17th 18th if the board desires us to come on the 22nd we would have the 17th 18th and 21st to talk to the affected staff so that that would be how the time I would have to work if if we are set that September 22nd needs to be the public presentation I would argue we have some flexibility between the 22nd and October 6th I think the current timeline sounds great if we can hit all the markers if we get to September and the CPC for whatever reason just needs even if it's just to sit with

195it for a minute to make sure that they're really comfortable with it collectively and to make sure that they're really comfortable with it collectively and I don't want to have a hard line that you have to come to us on the 22nd I don't want to have a hard line that you have to come to us on the 22nd I would argue at this point in time action teams haven't even started the scenario development hasn't process hasn't started I don't want to lock us into the 22nd or the 6th until you've had more time to actually coalesce to decide how how easy is it to coalesce around this is like really the this is the solution like this really makes sense and it's more obvious than we thought it was going to be right I

196don't we haven't done that work yet I think at this point we have consensus around November 3rd I think we have consensus around October 20th I am comfortable leaving September late September early October meetings flexible at the moment until we have a better understanding of where we are come that fall I think I like just a name I wasn't trying to say that these are the exact dates and set in stone I just felt like it was important for us to see the flow of what decisions and actions need to take place so I want to say that first and second I affirm what you were saying in terms of the dates other concerns are going to express a rather important concern that I let's pretend these dates stick just to make it a little

197easy September 22nd we're supposed to get our public presentation of the plan that means it goes public at the latest September 18th when the board documents get posted and I'm going to recommend that actually that's already kind of almost three days too late because that's three days of zero communication from us as a district and three days for the rumor mill to go absolutely insane and that has to be addressed extremely well as part part of our change management once and I agree that the schools need to learn first but as soon as they learn that clock ticks speaking to to what Lauren's point was and we've got to say and and it does not give time for the schools to embrace it and that's this is the part I don't have a good answer

198for so this is maybe a great conversation point because we can't ask them to not say anything because that's unrealistic we've also got to make it very clear this is when it will come out and we cannot leave that John's hair will turn gray in a matter of hours I would dare say if we don't have a very this is when it's coming out it's gonna be on the agenda I think we've got to be extremely tight with that and and quite literally it could be a it needs to be within a matter of hours that would be my recommendation based on every communication protocol for when big decisions come out you don't leave it we're not gonna play the Friday weekend you don't leave it we're not gonna play the Friday weekend we're not

199gonna play the Friday coming out of DC game let it matriculate over the weekend or anything like that we're gonna be good about this and I think we've got to address that what could be feasible and so let's take the board meeting conversation out of the equation for a minute is that we would be able to have space to talk with primarily staff at least three or four people and then we can have a conversation through September 22nd and then September 22nd we would do a district-wide communication that we have you know concluded are not concluded but we have begun the final process of submitting our recommendation at that point in time I would suggest we would say you know these are the school communities and here's when we would have the specific community engagement

200dates and so we would announce that in that same communication and so the community you know when they would occur at each of those school locations if there's a desire to do additional larger community engagement sessions when they would occur and that serves we wouldn't need to do a presentation on september 22nd to the board we would just do a district communication that names what's going to happen next if i may i would generally agree with that though i i would put into the room again i think as soon as you tell a single school community you have made a district-wide announcement whether or not you put that out formally and i would advocate for owning that message putting out the message formally and i know that doesn't give everyone the kind of processing time

201that we would like to be able to give communities i think the reality of the speed of information i think the reality of the speed of information i think the reality of the speed of information travel is very different. I think I just want to ask us to think about how we want to manage this and what are we responding to and what are we prioritizing? Do we give those communities an opportunity? Like there's going to be, yep, the rumor is going to start, people are going to know and all that, but not everybody's going to know. But the moment we send that communication out, a whole lot more people are going to know. And so all of this is a reality and we get to decide how we respond to it. And so does

202it just make sense to give those communities an opportunity to process that? It's going to be out there great. People are already going to have rumors now. People have rumors now that they're thinking about. Decisions have already been made, right? It's there. So let it lay. Let the people who need to grieve, grieve, right? And then, okay, let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. Let's send it out. We're sending out the district communication to say this is the truth. I just want to get us, like we're

203reacting. Oh my God, the community's coming. We've made the decision. They're coming for us. We got to control it all. Crisis mode, right? And do we? Is all I want to put out there. And maybe probably one of the best things we can do right now is allow those impacted communities to breathe and to let that settle and to let that fill. So that's just my sense. What are we acting to what are responding to and are we controlling the change process are we reacting to the change process i couldn't agree with that more wholeheartedly because the one thing that we have not discussed in this space and i found i feel myself a little sickened for it we haven't had a single conversation tonight about how students are going to be impacted and so

204the community that you're talking about dr ziegel is not just staff that may be looking for new jobs or principals may be looking for new jobs or how it's going to affect they got to get through the next couple days of school with their kids and i think not only that they're adults but they're humans first and we got to let them process so they can still show up for their students for the rest of that week and if that if the information gets out it gets out if room meal starts it gets out but to your point about managing the change if we're not student-centered if we haven't thought about the impact of our students at least that week and if that week is what they need to to to internally huddle to get

205a game plan for what it's going to look like for their staff for everyone else then i agree with that so i i think um i think the other communities are affected they get to know first and then you know the district messaging can wait a few days again i've got i know there's communications experts behind me that may want to get in but that's how i feel just going to reiterate that's a known failure in communication protocols to leave it for two days and just let it languish in the community and i don't think that's appropriate and i understand the grieving but i think it just gets exacerbated by the rumor mill explodes i think that makes that grieving that much worse and that much more difficult for people to process there's reams of

206evidence that says this is how you communicate and we should follow that be very explicit be very proactive in our methods and how we notify the community and how we go through it because leaving it out there is not the way to do it and let's not repeat history what if we simply what if we do inform the community without naming the stuff but say an official announcement or information will be coming to you all on set dates part that's part of what we should be what we're trying to establish now here's the dates that are coming and i recognize we don't have the you know the cpc may need a little more date maybe we should make a little more time in and by this date this is when it's coming no i'm saying

207like we could do both you could still let the skills process and still control the rumor mill it's going to happen but guess what community We're going to send out a distr vive communication clarifying things for you on this date i'm going to uh yield the floor and um there's not a space that i'm going to enter into i appreciate the conversation dialogue thanks so much for listening to my Suggestions so i think this is more i think that staff has important information that it needs for the plan um and we can continue to check in with the board along the way if there's anymore modifications that need to be moved forward with the plan regardless if they want to process that that is an as part of the plan part of the plan and

208you're explore any suggestion that you made um that there's going to be memassugen value is what actually should what it needs right now and that i'm we're just taking that information and this having a scared mind over here because if i have any additional input coming in it's more like that person i was asking along the way if there's any other future modifications that are required. I would agree with that. And I think as far as when we communicate with community, this is something we can talk about come August. I don't know if this has to be finalized on exactly when a communication is emailed or when which meeting the board gets an official update. I think it's 11 p.m. And this is a very emotionally heavy conversation. That's all we've done today. So I

209really appreciate that. But if we're in a space where we're generally okay, I think we hold until we have more information. Seeing none, so I'm gonna assume that's the right direction at this point. Yeah. I'd like to move that we revisit, I think it's, was it 5.2? 4.2? 4.2 for the next board meeting. I would agree. I will say two pieces on that. One, I, oh, I'm so sorry. Thank you, Connor. I have gathered all the things that we have forecasted as important items into a document. I will share that with you all. I'll share what has already been done. So look for that email. But yes, we can postpone if we're collectively okay with that. Connor Duffy. Aye. Kevin Havilda. Aye. Scott Schoenbauer. Aye. Dr. Andrew Spain. Aye. Jessica Zamora. Aye. Dr. Karanda Ziegler.

210Aye. Okay. Motion passes 6-0. Thank you. All right, we will end our meeting at 1053 p.m. still on June 16th. Thank you, everyone.