001It is Thursday, June 18th at 6 o'clock. I would like to call this meeting to order. Can I please get a roll call? Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Please stand and join me in saying the Pledge of Allegiance. I pledge allegiance. All right. I need to have an approval of the agenda. Can I get a motion? So moved. Second. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. I would like to get an approval of the minutes from the board regular meeting held on May 21, 2026. So moved. Second. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. And finally, I would need a motion to approve the copy of
002approval of minutes of the special regular meeting on June 11th, 2026. So moved. Second. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Mr. Ackerman, do we have any public commentary? We have one. All right. I would just like to read this before. In order to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation will be permitted at the beginning of each meeting. The first public participation is limited to items on the agenda for the current meeting. Continued public participation will be scheduled after the business portion of the meeting as needed. Individuals will be permitted three minutes to present to the Board of Education. Complaints against a school employee are not permitted in
003public session until the defined lines of communications have been met. Each person addressing the board will give his or her name. The public participation may be extended by a vote of the majority of the board. Hi, my name is Emily and I am a resident here of Milford. I'm here on behalf of my family and four other families. We have children who attend All Saints School in Montgomery. We were deemed as impractical for transportation in the beginning of the 2024-2025 school year. Four years previously, we were on a combined route with students from St. Gertrude and Madeira. At the time of that new impractical label, we only had two students requesting transportation, but in recent years, that number has grown. We are still deemed impractical. Now the St. Gertrude students, from my understanding, have had
004that busing awarded each year. So for this upcoming 2026, 2027 school year, we have 11 students requesting transportation. These students are all located on... what I would call the Loveland side of Milford. So from Ward's Corner along Branch Hill Guinea and onto Cook Road, approximately four point miles from the first family's address on Ward's Corner to the fifth family's address on Cook. This is the same area that was serviced in years past by that combined St. Gertrude and All Saints route. Last summer I kind of shuffled. I spoke to Mr. Phillips at the transportation office. I spoke with Mr. Johnson at the district office trying to gain a better understanding of what deems the All Saints student group as impractical. I wasn't given specific or concrete data. I just kept hearing that it was very
005unlikely for the transportation to be reinstated according to those six bullet points that are received on the letter. Things like time required or distance required. number of students those types of things currently the district is spending $10,000 to not transport our students while every day that bus is 2.7 miles away at st. Gertrude so our neighbors are being brought home but somehow our shared route is still impractical so these families as I represent them today we're just requesting that our All Saints distinction as impractical be reassessed and to receive just an update on how that is looking on your end. So thank you for your time and thank you for everything you do for our district. Thank you. All right. We will be moving on to the treasurer's reports. Can I get a motion for
006approval for the board reports? So moved. Second. Mr. Ackerman. All right. Madam President, members of the board. Thank you for this opportunity to present to you a snapshot of the district's finances through May of fiscal year 26. It is hard to believe, but we are 11 months into this fiscal year. So with that being said, let's see how we look. So the first slide, this is our bank reconciliation, and this is important as you scroll up just a little bit more that you see this red zero, we're balanced. If you scroll up just a hair, okay, down just a little bit. It's there. All right, so we are balanced between our operating account and the state website, or the operating account and the website both. And then this is payroll right in here. And then
007the next slide, this is our investment report, and you can see that for the year we've generated $2.7 million in interest earnings, which is excellent. And then as you slide down. All right, so here's a snapshot of our five-year forecast through 11 months. Now, as you slide up just a little bit or down, keep going, just a little bit more. There you go. You can see that we were predicting deficit spending of $1.9 million. Through May of fiscal year 26, we're sitting at a positive $5.2 million right now. So that is excellent. And then if you scroll up, you'll see some graphs. You can see that our revenue, you can see on these bar graphs that local revenue is up from 24, 25, and to 26. State revenue is up from 24 to 25, down
008slightly into 26, and then all other revenue is up. And then as far as expenditures go, you'll see that salary and benefits, which is normal, they go up each year from 24, 25, and to 26. Purchase services are down. So that's very good right there. And then all other expenditures are down from 24 into 25, slightly up into 26. Most of that is because of additional things we've been purchasing for maintenance and operations and, of course, some tech supplies. And then as far as our administrative costs, we're sitting at 7.08%, which is well below the 15%, which is required by House Bill 96. Any questions on that? Do you think we're going to end in the positive? I'm hoping. I'm working it every day. That's extremely encouraging. Very good work, Doug. We're trying. It's a
009district effort. I know. It's just really nice to see. All right. And then as far as that goes, we're ready for some additional reports. Are there any more discussion on the board reports? Okay, please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now I need a motion to approve the approval for amend, approval to amend appropriations for fiscal year 26. So moved. Second. All right, now this is exciting. This does get my blood pumping. So I'm actually going to skip a little bit and jump around. We're going to still look if you want to open that, Steve, right there. The next three items on the agenda all kind of go hand in hand. I know that's, to me, this is a picture to everyone else that looks like
010a glob of something. But what we have here, these are our budgetary appropriations. So these are all the funds right here. These are the budgetary appropriations. Now, the budgetary appropriations, by law, have to be adopted within 90 days of the fiscal year, which would be September 30th. So what we do now is we come back to you and say, how are we doing or how did we do? And, in other words, did we overspend? Because, by law, you can't spend more money than the resources that you have. Now, what you see through here, you see red and black. Red means we did a great job. We did not even come close. Black means we did spend more than we anticipated. Why this can be somewhat confusing is most of these funds, like 99% of them
011outside of the general fund, are all self-sufficient. It's over here. The general fund is the one we really want to pay more attention So you can see there's a lot more red through here Which means whatever we appropriated we did a very good job of watching this through the year to make sure we did not overspend Yes, it is that's a great question so when you do budgetary preparations you have like I said 90 days to get it ready. You base it on an average of the three prior years, and then what you think, obviously you're going to inflate the number somewhat because you don't always know what's going to happen, so you're anticipating. And then that's why you come back and ask you for an amended appropriations. I just think when we look at
012the big rocks that we've been working on, you can see it in there, like transportation's down one million from what you appropriated. Athletics down 772. I mean, I know that these aren't exact snapshots, but it's just another. And we'll have a better picture in just a couple weeks, actually. Yeah, that's good. So I know you need to move forward with this, but I'll move forward as far as conversation goes because after this I'm going to ask for the temporary preparations. Now, the temporary preparations you have to have within 30 days of the new fiscal year. But what you do is you take whatever expenditures you had and you take 25% of that just to get the year started. Then you come back in September and I'll ask you to approve the budgetary preparations moving into
013fiscal year 27. The other ask that we have here on the agenda is transfers. So we'll be discussing the transfers. Now the transfers that we are requesting. transfers for food service athletics and grants federal state federal grants things that are usually self-sufficient they might come up short here there food service is very self-sufficient it just so happens that there's something from the previous audit that they didn't agree so they are asking us to move it from the general fund it's only 134 dollars so We can afford that, but what this does do between this particular spreadsheet and what you see as far as transfers is it tells you what we are doing right and where we need to work. So, in other words, the red and the black kind of sum it all up. If
014it's red, okay, we're doing a good job, but if it's black, what are we doing wrong there or what didn't we take into consideration? Any questions? No. All right. Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now I need a motion to approve the temporary appropriations. Second. And if you open that, you can see what that temporary appropriations look like. So it's basically you're just taking your expenditures from fiscal year 26 in this column. And here's your fiscal year 27 temporary preparations just to get the year started. And then, of course, here are all the funds that we currently have. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now I need a motion to approve the transfers
015from the general fund 001. So moved. Second. So if you see on here, I know you can't see because I know I can't. But. Can you? And I'm even wearing glasses. So, again, these are self-sufficient funds. Most of these are reimbursable when I say self-sufficient. So state and federal grants, it just so happens that the way the year ends, you can't go negative. And we, I know I've said it many times, you have to have cash in order to do business. So you spend the money, then you get reimbursed. You get reimbursed. into the next fiscal year. So we don't want to go negative. I don't want it to look like we're taking this money and leaving it in these funds. So what we'll do in the middle of the year is I'll ask you
016for approval of an intra-fund transfer so that we move it from one year into the next year so that sooner or later we get ourselves to a point where we don't have to do this. It just constantly flows. That usually happens around like October? January. January, February. See, what happens as you're close with October, and Dr. Glassmeyer can speak to this as well, our federal funds, the budgets are due July 1. So those get approved by the state. Then what happens when you do your final expenditure report in September, because it's not due until then, there's usually extra money. They start giving you money or sometimes take money away. which often hurts because school districts go out, spend some of that money, and then realize, great, we just spent $40,000 and they just took five
017of it away. So that's just part of the game. All right, any other questions? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now I have several contracts for approval and I need a motion to approve them. So moved. Second. Any discussion? Nope. Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now we have some vendors for approval, and I need a motion to approve them. So moved. Second. Any discussion? Nope. Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Next, we have a donation, and I need a motion to approve that. So moved. Second. Any discussion? No. Happy to see the ongoing partnership with Collin Electric. Thank you very much. Please call the
018roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now we're moving on to superintendent's business, and I will need a motion for the waiver of the first reading of policy JED. So moved. Second. Dr. Fiore? This waiver is because there is a new student absence and excuse policy that's required to be board approved by August 1st. What it does is it details interventions, tiered supports, and notifications to families that are required. They've been added to the policy that districts are required to do to support kids with chronic absenteeism, but it has to be approved by August 1st. And since we don't have a July meeting, we're asking you to waive the requirement. for the hearing so and then the other two items listed there are just exhibits so they're an organizational
019chart and then a rate schedule so they're not any discussion please call the roll mrs will yes mrs powers yes mr wilson yes mrs mason yes now i need a motion to approve the policies as presented so moved second And these are the policies we were just talking about. Yeah. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now I need a motion to approve the direct admissions data sharing and participation agreement. So moved. Second. Dr. Fiori? Yeah. Just a little bit about this. This is an opportunity for districts. It allows us to submit data to college. It's really to colleges and universities to proactively. This Ohio Direct Admission allows us to submit this data, and then students can be automatically admitted into colleges. So it's
020a great opportunity. We update. We send. grade point average class rank or any standardized scores and then kids don't even have to apply they can be directly admitted into universities in ohio so what Parents will have the opportunity to opt out if they don't want their child's data to go. That will be included in our forms, our yearly forms. But it's a good opportunity. They're doing a pilot program with it. So again, they wanted us to opt in by a certain date. So that's on there for us to approve tonight. But I think it's a great opportunity for kids. I don't see any negatives to it, especially because parents can opt out if they don't want their kids' information. At what point do the grade point averages go to the colleges? Is it after the
021year has ended or just how they're trending throughout the year? It's by a certain date. I think it's the mid-year, but I will double check on that and get back to you. But yeah, it's at a certain established date. They'll be all uploaded at the same time unless parents opt out. Yeah. No, that's awesome. That's great news. Yeah. The way you can reduce the friction will help. Yes. All right. Any other discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now we have a funding presentation from Dr. Fiore. We are required each year to present to you on our student success and wellness funds as well as our disadvantaged pupil impact funds. So if you'll go to the next slide. These are fund initiatives that support wraparound
022services in Ohio for our students. It's for physical and mental health needs through strategic community partnerships. And a certain amount of the student success dollars are required to be spent. mental health services so we're required to share with you the amounts that we receive and then what we spend those on so we want to make sure we do that you go to the next slide for student success and wellness we receive four hundred and forty seven thousand nine hundred and sixty nine seventy eight and that is money is utilized to employ our mental health interventionists They do a lot. They address the needs of the students. They provide tiered intervention for social and emotional skills, mental health services, really any... Any area that a student's struggling with that might be a barrier to learning outside
023of academics is something that our MHIs help with, as well as supporting families, wrapping around families. So they're a great addition to our schools. I don't think everyone in them really believes that it's a great asset, especially with more and more mental health needs of students. all the money goes there you have to spend at least 50 but we spend 100 of it on mental health The second one is for disadvantaged people impact aid funds. And we have used this money to offset the school resource officers that we have in every building. So Milford's very lucky to have school resource officers in every building. That is a huge advantage. And so the money we get for these impact aid funds is used to support the cost of our school resource officers. Any questions about those
024funds? Is that dollar amount? $86,000. No, is the money that comes, is this from the state? And then is it, you know, do they have the opportunity to change it every year? Is it in the biannual budget? How do we predict this year over year? Okay, that's a great question. This is actually part of our foundation payments that we receive, 24 of them a year to a month. So when we talk about state funding, this is part of it. This is what we call restricted funding. So what happens is, based on the whole formula, they give us a certain amount of money, and then we're required to spend it in certain areas. This is where we choose to spend it. Now, this changes daily, just depending on usually what your enrollment is. Okay. Got it.
025And how many years have we received this? Oh, we've been receiving this money. Well, years ago they used to call this economically disadvantaged. Now they just call it DPIA or Disadvantaged People Impact Aid. We look at it year over year. Has it been around the same amount? It actually has been going down. Student wellness, do you remember a few years ago when wellness funds came out, the governor, it was a big deal? Well, it was separate. It was in the federal grants, or state grants, excuse me. And then they took it and made it part of the general fund revenue that we receive. So when they did that, they made it restricted, which means you can only use it for certain things. So if you go to the five-year forecast and you look at what
026we see, there's two lines in there, one for unrestricted and one for restricted. You're going to see this in the restricted. And you'll see that it has gone down over the years. And we just predict it for the next five years at this amount, but if they were to reduce it, then we would have to make decisions at that point? You do, but... chances are they're not this these are things they don't usually though they will reduce them depending on your ADM but they're not going to reduce you know they're not going to take four hundred four hundred forty seven thousand dollars away from us because they realize this is something that's important to them yeah now I just think it's such a key aspect of our districts just want to make sure that we're
027thinking about that and the needs just continue to go up yes now One other thing is this DPIA, this $86,000, that's also tied to food service. So free and reduced. People have heard about free and reduced lunch. Well, depending on the number that we have in any district, that's the amount of money you get that's tied to that free and reduced lunch is $86,000. I know we've been working on some outreach on that to make sure that we're completely capturing that free and reduced lunch number. That's good. Anything tied to that, getting that right size is... I know that Tina and Lisa have been working very closely on how do we make sure we... because sometimes parents forget to select the box for school fees and or sometimes they don't fill out the form so
028how do we whenever parents you know may be having difficulty outreach from the buildings to make them aware of the opportunity to apply for free or reduced lunch so that's happening at the building level and I know Tina and her team are always working on that application as well but making sure it's accessible for them and this year i know there's been you know there's hard copies you know whatever we have to do to make it accessible for families that's great all right any other questions michael you took my questions all right um moving on to the online day plan i need a motion to approve this plan so moved Second. Dr. Fiore? This is a plan required by the Ohio Department of Education and Workforce. What it is is it is a plan in
029the event that you There's only certain things you can use this for. You have to write a plan. And if you have disease epidemics, hazardous weather conditions, law enforcement emergencies, like inoperability of school buses, damage to school buildings, something more catastrophic or hazardous weather, and you're running short on your hours in the year, you can use an online day. So you could convert one of those calamity days, essentially. and do an online day that would still count for your hours but you have to have a plan and you have to have it submitted by august 1st and that's just saying how are you going to do it you know how are you going to make sure we have one to one so kids will have devices what if they don't have internet do you have
030a plan for that how are you going to take attendance we're going to do that through google meet so you have to kind of write out how you're going to do it you can't use this for like a professional development day or like an election day, it has to be one of those like it's calamity or it's like some major life event, some catastrophic event. So the plan just outlines exactly how we're going to do it. and we have to have it board approved in order to have that option to use an online day. Like this year, we did have a good amount of calamity, and we were watching very closely the a.m. preschool and the a.m. kindergarten because of two-hour delays. So preschool, I don't know how well that would go over with online,
031but if it would have been older kids, that's where you could have enacted a plan like this. It would make some good video content. Yeah. So you could have enacted a plan for an online date so that you didn't have to add days on the end of the year. So it allows you to move it to online. It's called an online date plan. So we probably wouldn't use an online day if we didn't need to. It just sets it up in case we have to. Yeah, and honestly, I don't think we would have to. Our calendar this year has two more student days. So I feel like other than those oddities, like even if seniors, because they get out a week early, right, but you could have them come those days. So it's usually you
032watch preschool and seniors, and if you have half-day kindergarten, which we won't have anymore. So I can't see us ever using this, but you don't want to not have it because you don't want to have to add days on the end of the year. Right. Nobody likes that. So the Google Meet, are teachers doing Google Meet at some point early in the year so that kids know how to get on Google Meet? Yeah, I mean, they would. It's more of a practice. Like, it's only just to take attendance. There's other ways you can do it. You can do it through Google Meet, or you could do a Google Form. But somehow you're required to take attendance on that day and make sure that kids know how to access the content. So you would have to
033make sure that they're aware of this. If we started getting close. we would be informing families and kids. I don't think we'll ever have to use it, but you never know. I say that, I should knock on wood, because it'll be this year. Well, we'll be ready. All right, any other questions? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. That moves us into human resources business, and we will be doing a consent agenda on items E1 through 4. Can I get a motion to approve those items? So moved. Second. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. All right, there's a lot to get through. All right, moving on to curriculum and instruction business. We have some
034curriculum pay that I need a motion to approve. So moved. Second. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now I need a motion to approve the textbook adoption. So moved. Second. Take your pick. This is just, since we are in a curriculum review year for social studies, this would be the social studies books that we are adopting. Is that correct? Any other questions? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now we have several handbooks to approve. I need a motion to approve those. So moved. Second. Any questions? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now I need a motion to approve a foreign exchange student. So
035moved. Second. Dr. Fiore? We have one student that has requested, families requested for a foreign exchange student. And when we reviewed the policy, they met all the criteria in our board policy for a foreign exchange student to be in our schools. And we think it's a great opportunity for kids. So I think it's both sides. It's a great opportunity. And for the families involved. So we're asking for your approval for that. Sounds good. Any discussion? Germany. Yeah. Sounds great. All right, please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. All right, now moving on to business operations. I need a motion to approve HVAC preventative maintenance. So moved. Second. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Now
036I need a motion to approve transportation impractical for the following students. So moved. Second. Any discussion? Please call the roll. Mrs. Will? Yes. Mrs. Powers? Yes. Mr. Wilson? Yes. Mrs. Mason? Yes. Mr. Ackerman, do we have any public participation? We do not. Before I ask for a motion to go into executive session, is there any discussion? Anything that anybody wants to talk about? I don't have anything new today. All right. So we will be dismissing into executive session, and we will only come in here to dismiss. We will not be making any decisions or taking any votes. I need a motion to withdraw to executive session for the consideration of appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee. and discussion regarding pending or imminent court action. So moved. Second. Please call
037the roll. Mrs. Will. Yes. Mrs. Powers. Yes. Mr. Wilson. Yes. Mrs. Mason. Yes. Our next regular board meeting will be August 20th, 2026, and it will be here at the Milford School's administrative office at 6 p.m.