001Oh, uh... I love Julia. Uh, my... And, uh, you know, I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've been to college. I've
002been to college. I've been to college. I Are you? Yeah. Calling to order the Sunday Hill School District regular board meeting on April 9th, 2026. I see that all board members are present, so we can begin. The meeting is available in English and Spanish. Would the translator please give instructions on translation services available? Yes, good evening everyone. Thank you so much. Please note that a recording is being made at the direction of the board and that the recording may capture sounds of those attending the meeting. We're moving to agenda item three, approval of agenda. If there is any member of the public who would like to speak on this item, which is solely about the agenda, please hand in the blue card in the room or use the raise hand feature online. Not seeing any
003comments, is there a motion to approve the agenda? And then approval agenda as listed. I take. Are there any questions or comments? All those in favor. 0, the motion passes. We're moving on to agenda item for public comments for closed session. Is there any comments pertaining to closed session items? Please submit a blue card in the room or raise your hand online. Are there any public comments for this item? Okay, thank you. The time is now 6.01, and we will now recess into close of 6.02. The time is now 6.02, and we will now recess into closed session. We expect to return shortly after 6.30. If you're in the room to present, please come on up and, like, practice and have a seat. We'll see you soon. 6.02. That was pretty fast. 630 and I'm
004calling back to order the Sunnyvale school districts regular board meeting as a reminder if you require Spanish Interpretation services online, please click on the world icon zoom In the zoom menu We had these in this announcement from post session The board and our chief business officer have mutually agreed to end his employment contract with the district. The board wishes to express its appreciation for his services to the Sunnyvale community. During its recently concluded closed session, the Board approved an agreement providing for the termination of its employment contract pursuant to Section 15.A of this contract, and the agreement confirms the terms of the mutual termination, which includes a payment of an agreed-upon amount to the employee. We wish Mr. Cuffee the best in all of his future endeavors. Okay, we are moving on to agenda item
005eight. That is the flag salute. Tonight we have Lakewood students and principal here. Please come on up. Thank you. Good evening, President Brewster, board members, Superintendent Dr. Crossway, district cabinet members, and Sunnyvale School District community. I am Carly Sturm, proud principal of Lakewood Tech EQ School. We are honored tonight to be a part of tonight's board meeting. Joining me today are three of my students. We have Julie Kessin-Nod, Jesse Barajas, and Kara Morales. Julie will be leading us through the flex suit. Please stand. Put your right hand over your heart. Ready? Begin. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. The Sanyo School District is located on the ancestral and unceded land
006of the Malakma Ohlone tribe. We've peacefully honored and cared for this land for thousands of years. We recognize that every member of the Sunnyvale community continues to benefit from the use and occupation of this land. We acknowledge our responsibility to learn from the wisdom of the Ohlone people and to consider how we might work to repair injustices and to move forward together in honorable ways. Thank you so much. Julie or Julie? Julie. Julie, with an L. Okay. Thank you so much to Julie, Jessie, and Kara. We're going to be taking some pictures after the middle school reports. If you'd like to stick around, we'll do that soon. Thank you. We're moving along to reports, agenda number nine. And so, oh, sorry. We're moving along to student reports. At this time, I'd like to hear from
007the student board representatives from Columbia Middle School. Good evening everyone. My name is Maritza Franco-Chua and I am proud to be an 8th grade avid student here at SCC. Today I want to take a moment to reflect on my middle school journey, to share some of my highlights, and talk about what I'm looking forward to in high school. Looking back at my middle school journey, I've realized how much I've grown, not just academically, but as a person. Being an avid has helped me prepare myself for high school in many ways. And I'm happy to say I have been continuing my avid journey at Plymouth High School. I've learned how to stay organized, take notes, manage my time, tutor other students, and most importantly, advocating for myself. Avid has taught me that it is okay to
008ask questions and push myself out of my comfort zone. Thanks to my teacher, Mr. Martinez. These skills will definitely help me to succeed in high school. I also want to take a moment to recognize three teachers who have made a big impact on me during my first year at Columbia. Ms. Loyola, Ms. Islas, and Ms. Consana. They have supported me through my highs and lows, and they have surely seen my growth, process, and success. They believe in me even when I doubted myself and pushed me to do better. I am really grateful for their support because it shows who I am today. Some of my personal highlights at CMS include building friendships, participating in class activities, achieving goals I almost thought were much impossible to achieve. Either it was just presenting in front of my
009class, improving my grades, or just gaining confidence. As I look ahead to high school, I feel a mix of excitement and nervousness. I am excited for new opportunities such as trying new classes and meeting new people. At the same time, I know the transition might be challenging. High school will require more responsibilities and independence than I feel prepared. I imagine the transition to middle school from high school is going to be a big change, but I feel prepared enough because of everything I've done here at CMS and throughout it. The transition to high school will be a fresh start, a chance to grow even more, set new goals, and continue working toward my future. While it may be scary at first, I'm ready to make the most of it. In conclusion, my middle school has
010been a big chapter in my life, and I'm grateful for everything that has taught me there. I am proud of how far I've came, and I'm excited for what's next. Thank you. Hello, good evening board members. My name is Natasha Moreno. I'm an AP student at CMS. First of all, thank you for this opportunity. I'd like to take a few moments to share my experience at CMS with you and tell you what I'm looking forward to in high school. Middle school has had its tough times, but it has also allowed me to create many great memories and relationships. Throughout the years I have struggled with classes, but along with that I have also had struggles outside of school, which I feel is important for the school board and for people in general to be aware
011that students have other things to worry about besides grades. In the start of sixth grade I felt unorganized and wondered what would happen if I didn't get myself on the charge of high school. Luckily that is no longer the case thanks to my teachers here at CMS. Ms. Loyola and Mr. Shea have been two of the best teachers I have had. They are not only great at their job, but they are also people I have built a strong relationship with. Whenever I'm having trouble in one of my classes, they are always people I know I can rely on to get me the support I need. They aren't the type of people who tell you, oh, good-looking high school isn't going to tolerate this. Instead, they try to help keep their students on track and provide
012them with the help they need in order for them to be succeeding in the future. As I look back at the years I spent at Columbia, I realize how much I have grown both academically and personally. For example, when I make a mistake or don't do as well as I would have wanted, I go in on my own time and try to get the help I need, which wasn't something I would take responsibility for before I started middle school. The challenges that I faced helped me become more responsible, organized, and confident in myself. I'm especially grateful for the teachers, friends, and family who supported me along the way and who pushed me to do my best. I am excited for new opportunities and challenges and to set goals for myself to accomplish. Looking forward, I
013know high school will be different, but I am prepared. I am looking forward to taking I-Mates so I can have extra help to be at the right track for college. I have prepared to leave middle school behind. I am taking all the memories that have made with me, moments that have shaped me into who I am, friendships that have bloated me, and experiences I will never forget. Thank you for taking the time to listen to my perspective. Thank you so much, Maritza and Natasha. I would now like to welcome the SMS students to come on up. There are three seats up here. Thank you. Good evening. Good evening, Board President Brewster, trustees, Superintendent Crosway, and community. We appreciate the chance to share about our school. Hi, my name is Caleb Foster, and I serve as
014student body president at Sunnyvale Middle School. In recent news, a team of Model UN students from Sunnyvale Middle competed in a South Bay conference, representing various countries as they competed. A couple of students from our school won awards in various scenarios, some of which were realistic world issues, while others were fun scenarios, such as a research paper one of our students had to write from the perspective of Star Wars character Obi-Wan Kenobi. Some clubs like this at our school are run by high school students from Homestead or Fremont, which makes them a great opportunity for students to prepare for high school, which also has clubs like these, as well as learn what it means to be a high schooler. Also, our leadership activities team put on a Spartans in Wonderland event a few weeks ago.
015A lot of activities and decorations were created by leadership to add to the dance, such as a card-making arts and crafts table and a croquet game similar to the one seen in the Alice in Wonderland movie. Another unique aspect of this dance was that it was hosted during the time that the Japanese exchange students were visiting Sunnyvale. So it was a great opportunity for them to see a little bit into the culture of our school while spending time with a lot of our students. Now Mateo, one of the people who hosted one of the Japanese exchange students, will talk about his experience last week. My name is Mateo Kasula and two weeks ago I hosted an exchange student Kei Ito from Izuka, Japan. Together we played mini golf, went to Valley Fair and rode in
016a Waymo. We had lots of fun together but his favorite experience of them all was going to the Giants game at Oracle Park because he really likes baseball. Even though the language barrier was difficult, talking with him about all the customs and traditions he follows in Japan really opened my eyes to how other people around the world are very different from us but also very similar at the same time. For example, in Japan, it's much more common to go to school far away from your home, but here that's very rare. Also, my exchange student was telling me that whenever he gets home from school, he fixes himself up a nice steaming bowl of udon noodles. Even though there were many differences, I realized that we both dislike homework, enjoy watching TV, and like to have
017fun with our friends. This makes me very excited to visit Japan in June to try my exchange student's very prized udon noodles. While communicating may be difficult, I'll try my best to talk with my host family and share about my life as Kay did with me. And have a great time together. I think that this is a great program to learn more about the world and if anyone has the chance they should definitely consider applying. Thank you Sunnyvale School District and all the teachers for supporting this program, welcoming these students and helping them have fun for the considerable time. Good evening. Hi, we love hosting the Japanese exchange students. We also welcome future Spartans to our campus. On both Wednesday and Monday, we had future Spartans visit our campus during our sixth grade orientation. Incoming
018students and their families were given an introduction to Senegal Middle School. They explored different areas of the campus, learned about their daily bell schedule, and gained a better understanding of what to expect as they transitioned into middle school. Mr. Bowie even gave an explanation of the middle school burden. He shared about how the students' burdens are changing and that's normal. Please flip to the next page of the board packet where you will find a model of this middle school burden. As you can see, the burden matters for homework and choice are a bit small, but it's pretty accurate. Another one that is pretty small is the balance in the coordination group. If you've ever walked around campus, you might have seen a student trip out of nowhere. That's pretty strange in the moment at the
019same time, right? On the lotto, there is a part dedicated for curiosity. As part of that curiosity, during spring break, some of our eighth grade students will embark on an exciting educational adventure traveling from New York City to Washington, D.C. Throughout the trip, they will visit a variety of historical landmarks and monuments creating lasting memories with their students. On behalf of San Diego Middle School, we sincerely thank you for your continued support and for taking the time to stay engaged with our school's growth and development. Thank you. Thank you, Hannah, Mateo, Ellie. At this time, I'd like to welcome all of our students, Julie, Jessica, Amana, Natasha, Maritza, as well as any principals and staff that are here to support you. We're going to take a quick break. You have the time? Three, two, one.
020One more. Yeah, parents coming up. You have your time too. Thank you. Thank you so much for coming Rachel. Thank you. Thank you so much for joining us. We are moving on to the superintendent's report that is 9b. Welcome everyone. We go to the next slide please. So earlier this week we presented the Brenda findings at a special board meeting and I just again I think the next one. This work is really about systems, it's not about individuals, and I want to emphasize that. And it provides us with a clear, honest reflection about our system, and it also reminds us that some of the challenges are difficult to see internally or from within. And ultimately, it's our responsibility not just to the assembly, but to strengthen the structures that support our teachers, our students, and
021our families, and overall teaching and learning. Let's go to the next slide. And again, what matters now is what's our responsibility in all this? How do we respond as an organization? And I know that personally as a superintendent, I am not happy with the results. And it's an opportunity for us to, again, Take charge, take responsibility and develop a plan of action to make these matters better. Again, That means creating the conditions where every student can truly thrive, taking a closer look at our systems and expanding opportunities through stronger pathways, continue to build coherent, equitable instructional systems across our schools. And I know this can also be a very exciting opportunity, so I want to remind everyone that this is an exciting opportunity for us to reimagine what's possible and how we can continue collaborating
022and working together. to truly support all of our students, our families, and each other as staff as well. Let's go to the next slide, please. This is assistant principals week. I don't have all the assistant principals in the same picture, but I just want to take a moment to recognize and acknowledge our assistant principals for the incredible impact they have on our schools each and every day. They are leaders, they're problem solvers, they support our students, staff, and families with care and dedication, and we are deeply grateful and honored for their leadership and commitment. So if you see one of our assistant principals, make sure to tell them. Happy Assistant Principals Weekend. Thank you for everything that you do to support all of us here in the St. Joseph's District. And with that, Madam President,
023that concludes my presentation. Thank you so much, Dr. Crosby. We're moving to board member reports. Trustee Watson, would you like to start? So I'll send in most of my activities, but I just wanted to say that I really enjoyed going to the Bardius and the CMS open houses and seeing everybody there. Just seeing all the families just being so engaged and excited to be there. Like a real privilege to be able to walk around and just sort of, you know, be in the midst of the kids showing off all their work and projects and artwork. And then also we've continued the... the board outreach where like board office hours for staff members and I continue to be well just to feel very honored to be able to have that opportunity to listen to them and
024meet them and just chat with them a little bit. I know you've been going on all of them Peggy so I really commend you for that time that you're putting in but it's great to be a part of it and to be a part of the team doing it so thank you. I'll just echo that it's been fun going to the open houses. I think one thing that I really loved, I think it was at Vargas, was there was like hands-on activities. So seeing like families, like not just like seeing the stuff, but they were like doing activities together. And that was really cool. And then just on the same lines with the staff office hours, I went this week. Peggy and I were at San Miguel and... Alice, like with all the open houses
025and stuff, like what schools were there after what things? And it was great to hear from them. Hi, I had fun too with the open houses. Yesterday we went to CMS open house and in the library they had Miss Penland's art showcase and it was just so amazing to see so, so many different art projects. and all the different creativity of the students. I can't even draw stick figures. It's just so beautiful and just looking at as much as I could in that little time. Ms. Penland is very passionate about her students and her class and you can tell that everyone enjoys me in her class. I also attended the CBOC meeting with Michelle and it's a good meeting to see how the constructions are going and where the funds are going. and making sure
026that it's been spent in the right places. I encourage the husband and wife to go and attend. And they came. And I hope they come back. Brad can tell us. I also attended an all-day MIG Masters in Governance seminar for school finance. It took the whole day, but it was good information for me to learn about. about everything in eight hours. So I know I have a lot of questions still, and I'd love to make an appointment with Dr. Phan to learn more about stuff. Let's see. Oh, I have the greatest opportunity on Wednesday to visit the World and West Science Camp with Superintendent Crossway and with Principals Carley and Romander Fairwood and Lakewood. And it was really special because out of four kids, this is the first time that I was able to go
027for my daughter. And she was there for the week. So she comes home tomorrow. I'm so excited. Although when we went, it was breakfast time in the dining hall. And all the kids were having so much fun. I asked all of them, do you miss home? No. So they were just having so much fun. You know, some of the kids that I saw on Monday that were really nervous to go, I went up to, you know, one of them and I said, are you, are you having fun? And he said, yeah, I'm having fun. So I was really happy, you know, and, and I knew they would, you know, but they didn't know they would until now they know they do. And Leah, our Fairwood rep for the Centerville Education Foundation, she was there on
028Monday. She made muffins for, you know, whoever wanted it. You know, she woke up early. I don't know how many muffins, but they were so yummy. And she brought posters, you know, poster papers and markers for families to write, send off, you know, notes to their kids. You know, I just appreciate the Studyville Education Foundation so much because for my other three girls, we had to fundraise really hard to fund for their science camp. And back then, the last one was like nine years ago. It was like over $300. And so a Facebook memory popped up and it was selling chocolates. It was a dollar for the world's finest chocolate. And that was for my last girl's science camp. And so like. Because of the Center for Education Foundation, we don't have to fundraise anymore
029for that. And it's increased to $500 per student. Or $600. Thanks, Peggy. And just seeing all the kids at Golden West and just imagining how much all that money is and that we don't have to do that. We're just really lucky that the Center for Education Foundation is doing that for our kids and allowing each kid to be able to go and not have to worry about, can I be able to raise the funds to go? And then now how they're doing the equipment and supplies that kids need. That's just tremendous help. To borrow. To borrow. Yes, to borrow. To borrow and return. So that's really neat and I just appreciate that help. Thank you. Well, I will send my activities to the schools. And this has been very busy weeks. One of the main
030things we did was one step further with our agenda for Legislation Action Committee. We had a lot of bills that we are supporting and we're going to be helping our legislators. All of them with our county priorities, which are learning English learners, socio-economically disadvantaged students and special ed students. And funding of course. And there are many important bills that are coming. Some of them are related to improving the back end test to make it easier for kids to approve it. without so much paperwork. Others are related to opening more, helping to get more bilingual teachers, among other very important fields that we are supporting. We're also, I've been very busy working with, I've also been very busy working with California Latin School Board Association. We are doing... executive director and working very, starting to work
031on the process to the next Unity Conference. We did have a webinar a few days ago about math for English learners. And we're going to have another one of these Maths for News Learners in Southern Hall in person next week with the same doctor. And, well, the most interesting now is next week we're going to go with a delegation from the CSBA and AXA to Washington, D.C. to support legislation. funding for our schools at federal level. So we are very excited about that. And with that, the other three of us are going with superintendent and it's going to be very interesting. We don't know what we're going to encounter there. Hopefully everything will be just interesting good. We're going with very good will and a lot of hopes for this trip. funding public education federally.
032Thank you. So this time period has been a lot about recovery for me and I really want to thank you all for accommodating me and allowing me to attend my Zoom. We have two meetings in a row and it was just very seamless, so I appreciate Evan's support in that. I really enjoyed being on the school campuses for open houses as well as the board office hours for open house. We went to Ellis Elementary and one thing I just wanted to point out was the fifth grade teacher, Dr. Ms. MacHolga, I believe that's her name. She was a fifth grade teacher. She organized this STEAM event and all of the students had at least one piece of artwork represented in this gallery area that was up on the station. It was just beautiful. It felt
033very formal and for students to come in and show off their work. So I made sure when I saw... Miss Mack on Monday at the office hours to make sure that she knew that we appreciate that and that was really extraordinary work and that was a lot of work there. Also enjoyed going to the Columbia Middle School open house. It's really wonderful. I want to echo what Evelyn said about Miss Penland and that gallery. I wasn't able to see it last year but this year it was it was all the hype and lore you know it's really beautiful and my kids just wanted to spend you know a lot of time in there just looking at all the artwork and he says going there next year so he started thinking about how he could use
034charcoal and you know he doesn't usually talk about that so it was really great to see other students work on display and I just really want to um commend and honor our educators we're at San Miguel as well for our board office hours and um We just have some really passionate and dedicated teachers and para educators, office staff and social workers and you know they're all in support of our students and when you are there and interacting and talking and you just like feel the passion you know feel like their love and their want to do to change our systems together with us so I heard a lot of people had tuned in to Monday's and read their report. I'm grateful for us to have these findings and also feeling like ready for the work.
035And so that was a, that felt very positive. And I know it's difficult. Also, I appreciate those teachers that are coming and like telling me this feels challenging. And I agree, it does feel challenging. And yeah, we can also do it. So again, just noting the passion and dedication. and professionalism of all of our staff thank you we are moving on to 90 sunnyville education association um who's our local cta union are there any representatives of seo wishing to speak okay um agenda item 90 moving on to california school employees association our classified union are there any representatives of csea wishing to speak We now move to 9F, reports from Sunnyvale Education Foundation. Are there any representatives of staff wishing to speak? None. Okay, we are on agenda item 10. This is public comments. If
036there are any members of the public wishing to make public comment, please submit a blue card in the room and raise your online hand. This portion of the agenda provides an opportunity for members of the public to directly address the governing board on any item of interest to the public, including agenda items or items not listed on the agenda. That's new. So agenda items and items not listed on the agenda. It's always been the case, but I'm just kind of highlighting that aspect. However, provisions of the Brown Act Government Code 54954.2 and .3 preclude any action being taken on any item not appearing on the posted agenda. Time limits allocated to the public testimony are three minutes per person, 20 minutes for public comments total. Speakers are asked and not required to give their name
037and affiliation so that an accurate record is reflected in the minutes. If there is anybody in the room that would like to speak, please turn in a blue card or raise your hand online. I have one blue card. Are there any more online? None. Okay. Our public comment is from Gladys. Thank you. Thank you. Is this one? Is that better? Yes. Okay. Good evening, President Sean Broster, trustees, superintendent. My name is, and members of the community. My name is Gladys Singh, and I am the executive director for California Young World. I'm also a Sunnigal resident, and I'm raising my children here in our neighborhoods that we serve. California Young World has been a part of Sunnigal for over 70 years, providing a continuum of care that begins in infant and toddler classrooms, continues through preschool.
038and extensive to before and after school programs and summer learning for school-aged children. We are proud to be trusted and founded by the state of California to offer subsidized, no- or low-cost programs for income-eligible families, ensuring that high-quality care is accessible to those who need it the most. Our long partnership with the Sunnyvale School District has been essential to this work, so I thank you for that. California Green World has paid rent, invested in facilities, and contributed to the maintenance and improvement of school grounds where our programs operate. We have always approached this partnership with a spirit of responsibility and stewardship, knowing that strong facilities and stable programs directly benefit our soundable children and families. Generations of families have trusted California Young World because we offer programs that center on family voice, reflected in programs
039shaped around the real needs of working hands. Continuity of care, from infancy through elementary, school giving children stability and a deep sense of belonging, and community partnership building over decades. As the district undertakes its study in out-of-school time care, I want to express California Young World's gratitude for a long and productive partnership. We value the trust the community has placed in us, and we remain committed to being a reliable, high-quality, and committed-rooted partner for San Diego families. The community trusts that through your leadership, long-standing providers like California Young World will continue to operate in partnership. and contribute to the ecosystem that has supported Sunnyville for generations. Thank you for your continued leadership and on behalf of the children and families in our community. Thank you, Missing. We are on agenda item 11, consent agenda item.
040Any item on the consent agenda is subject to review and discussion. I think I turned in a card, but I'm not sure. I just want to check that it asks for 13A. And public comment. I just didn't want to use a second card for eco-friendly purposes. Thank you so much. Okay, so in Okay, three minutes. I was not planning to speak on this. I am an employee of the district. I work at Columbia Middle School. I'm a master carpe diem. I also serve on the Fremont Union High School District. Today, I am a community member, kind of adjacent to what I've been hearing about... how people get informed. We're paying attention about board meetings and how we either virtually or in person can attend. And it kind of took me back today. I was at
041an SEA meeting and people were asking in the breakout rooms, did you know that there was a random presentation on Monday? And I was like, yes, did not everybody know? And they're like, we were waiting for the announcement. We were waiting for the invitation. And so I thought, well, I don't really recall how I know about this. And I said, well, you're kind of in the loop of everything. So what does it look like for the rest of us? So I thought I'd bring that up because it took me back to during 2019 when I was a representative of Sunnyvale Middle School in the Teachers Association. And I would send out, because we were on Zoom, I would send out the invitations and people were very grateful. I would do the Google Calendar invites and
042then it would kind of take on traction. and people would show up virtually. So I am just wondering if there is a way where we as a district can counter the invitation. send it to both units, CSEA and SEA, so that members can feel welcomed and invited in to board meetings. And if they have time, or if we have time, we will definitely show up. Because it sounded in that breakout room like people wanted to be here. And somebody said, I found out through Facebook, and it was a little late for me to make plans for my family and childcare and things like that. So I'm just, that's why I wasn't planning to speak on this side of it, but I thought it was worth kind of inviting people in. And so I don't know
043how that would work. I just want to open up the opportunity for like, if we want to have conversations, let's tell people where and when and people will show up so that we don't have hearsay information. Somebody was saying, I found out on Facebook and then somebody else told me, but I wasn't too sure. And there was a lot of anticipation that this would be available to us. And when it was, the timeframe or the method or the venue kind of... Not sure a little bit there. So as somebody who struggles with calendaring stuff, I hope that we can do that because I know it's rough and making sure everybody has the information, but we're listening and we want to be part of the conversation. So thank you. Thank you, Minister Karpiak-Yadavidzor. We are now
044moving on to Agenda Item 11, which are the Consent Agenda Items. Any item on the Consent Agenda is subject to review and discussion prior to being approved by the Board. If necessary, any items may be removed for separate action. The public may address the Board regarding any items on the Consent Agenda. If there are any comments pertaining to Consent Agenda Items, please raise your hand online or turn in a book card in the room. are there any public comments or consent agenda items board is there a motion to approve the consent agenda items i will do a public consent agenda items as they are is there sorry i'll say thank you um is there any further discussion or comments okay for all those in favor um Upon motion by Trustee Huiz-Flemish, seconded by Trustee Luke-Watson,
045with no opposition, abstentions, the motion passes 5-0. Moving along to our action items. 12a. So the first action item is to discuss the 2026 DSBA Delegate Assembly runoff elections. We had a previous vote and there's a runoff. So is there any information that we need to present? The two candidates that we need to decide between, if we choose to, are Jodi Muirhead and Elizabeth Halliday. So I welcome a motion or discussion from the board. I motion to open the discussion, if there is any, that we speak with our board for at least a hallway as we did. I'll second. Is there any further discussion? I just want to mention that Elizabeth reached out to me personally to talk about how their district had done the RENDA study process as well a few years ago. And
046I had previously started to talk to her about that process and I thought that was a really great gesture and I would definitely take that up. So yes, I would like to continue to support her. Can we take a vote? All those in favor? Aye. Aye. Aye. Anyone opposed? Okay, upon motion by Trustee Mrs. Farmer, seconded by Trustee Watson, we are approving Alyssa Palabey as RCSBA Delegate Representative. Moving on to 12b, action item 12b. This is a verbal summary of compensation package offered to the interim chief business official. Who can speak to that? Thank you. Excuse me. Government Code Section 54953C3 requires executive compensation to be orally summarized in open session before it is approved by the Board. The interim chief business official will receive compensation at an hourly rate of $250 per hour, plus
047applicable deductions required by law. This assignment will be for the term of March 27, 2026 to June 30, 2026 or until a new chief business official commences employment, whichever is sooner. So this is just a verbal summary of the compensation package. Okay, thank you, Mr. Nishihara. If there are any comments pertaining to this action item 12B, please raise your hand online or turn on the blue card in the room. Are there any public comments for this item? No. Okay. Do we have a motion to approve the compensation package offered to the interim CDO? Yeah, actually it's just a verbal key so we could move to 12c. Okay, I'm sorry. No worries. No, thank you. Is there anything further to present? Not for 12c. Okay. 12c is the actual contract and I'll just again illustrate that
048there's no health and public benefits or other benefits involved. It's just the $250 hourly rate. Okay. Thank you so much. Now, do we have a question? Approval of the employment agreement. For 12c? Yes, 12c. Sure. No, I move to approve the employment agreement for the interim chief business official. Is it in? Maybe. Was I supposed to take that one? I'm sorry. Okay. Can we keep those motions? And now I'm going to call for public comment for 12C. This is approval of employee agreement for interim CBO. Are there any comments for this item? No. Okay. Board, is there any further discussion? I'm just very grateful that we have somebody just been helpless for the next few months, so thank you so much. Thank you. Also very grateful. Thank you. Okay. All those in favor, say aye.
049Aye. Anyone opposed? Okay, upon motion by Trustee Watson, seconded by Trustee Kudos-Blanrich, this motion passes 5-0. Thank you. Okay, we are moving on to discussion items. The first one is 13th, a discussion item 13a, review and discuss board bylaw 9150, student board members. Dr. Crosway, could you speak to this, please? Sure. So this is, for your consideration, a draft bylaw regarding student board members. And this is about strengthening how we listen to and learn from our students by really creating meaningful opportunities and then structuring to elevate student voice in our governance. And so it reflects our commitment that every student is known by a name-strengthened name. and ensures that the perspectives of our middle school students are part of how we think about making decisions that directly impact them. And as you review this policy,
050again, it's a draft for your consideration. I'm looking to get some additional feedback from you as well. We've been intentional in trying to capture some of what your previous conversations were about being inclusive. underrepresented voices and designing that process again that is representative of the students that we serve at Sunningville School District and again it's not about selecting students who typically step forward for positions like this but about ensuring that we hear from a broader range of voices across our system and again so it's for your consideration and feedback and we hope to be able to bring this back for action in the very near future. Thank you very much. We are moving on to public comments on this item. If there is, I have one card ready. If there's anybody else that would like
051to speak, please raise your hand now or submit a blue card in the room. Okay. Thank you. Thank you. So once again, my secretary of the district and also representative of, I'm sorry, a trustee of the high school district. But right now I am here just. to discuss as, I guess, as a teacher and somebody who's around students a lot is every time we talk about how students are going to be communicating with us, I am going to be right there cheering them on. And when I saw this was coming up, I did not prepare a speech because life has been getting busy lately. But I did want to speak to it. I feel right now it might sound redundant after hearing Dr. Crossway and what he said because those were the points that I
052wanted to say. But I also heard from Trustee Phyllis Wendrich that we have areas of focus at the county level. And this seems to dovetail really well with the words of what I hear about the traditional students that we hear from a lot. we kind of are familiar with those stories and bringing in the stories of students who are not normally invited into the conversation because either they don't see themselves being, you know, having a rightful presence here or they don't even know where to start to ask us if they can be invited in. And so consider the students whose voices have not yet been heard as much and ask them. And I just envision that somebody is going to be taking this moment or... You know, I see that name plate right there, student
053representative, and I'm thinking that is a powerful, powerful message. It's a symbol. And I think we're going to Washington, D.C. next week. And I'm fast forwarding 20, 30 years. One of those students is going to be doing something like that who would not traditionally have thought of themselves in that place. And so I would like for us to consider very intently who can we bring in and then. the limits of the people who we are going to be hearing function to be one or two. Kind of like thinking in my mind of the understudies of, you know, people who are learning roles and learning lines for theater. They always have somebody also ready to step in. And so giving people this opportunity, then by people and students to see themselves in that place of representation
054and to see themselves in that place of collaboration. And one thing that I've been noodling around, I don't use that word often, is on your agenda, on our agendas, I'm also thinking about this for Fremont, I'd like to see a column, what's in it for the students? So that it's in student-friendly language, so that a sixth grader can talk to another sixth grader about what the board is discussing, whether it's the colors of the school or, you know, the trip that they have to approve to go to. having wonderful experiences at Science Camp. So what's in it for the students would be the column that students can then articulate those thoughts and carry that forth so that we feed many birds with one seed. And they are the ambassadors of educational justice. And in the
055future, we will have raised a generation who's able to step forward and speak to what we need. So thank you. That's what I want to say. Thank you, Marissa. Okay, so this is a discussion item. Then we went to start off with the initial thoughts about the proposal before us. I see on here that the term is for one school year. Is it one school year, two students, one per middle school? But the term is one whole year. I thought we kind of talked about having it by trimester or something so we can have more students participate. Yes, there are different things, but it's again a draft and we can make those adjustments. Does anyone want to add on to that aspect? Yeah, you know, I was thinking about it and I was actually, I
056was kind of... Initially, I remember we had talked last time about maybe not even by trimester, but maybe like up through December and then the second half of the year. I think that's like where our final idea around that was. But I actually think like the course of a full year, if you're really thinking about two students and two alternates, that's actually... a lot of work and development for those students and you know maybe two or four were the first half of the year and then two of the you know maybe they switch being representative and alternates you know half a year and half a year but if all four of them get a chance to participate for the whole year I think that would be You know, there's training that goes on. CSBA has
057an online training module that is virtual and that they can go through. There's also, I think there's always a day, the day before the annual education conference is a full day training. And then I believe that at least one year, they recently had a summer institute. And I understand that we would have to support our younger students going for the school board association when we've had dinners where there's a student panel. we end up paying for the parents to come and have dinner as well. So you're comping a ticket for the student and then you're comping it for the parent because they need a chaperone. So I'm sure that we have to be permission slips and we have to figure something out. But anyway, I really do like the idea that they would have, it's
058like a full year elective for them almost. Maybe with the opportunity of, The alternates really participating the whole year. That's just for those I say I'm definitely like they do having more people come through so I would be okay like Like if it was like so I don't want two people adjusting at the full year I just think the more kids we get here and I think also the middle school space is a different space than the high school, right? So it's not quite exactly the same space. But I would be like what Bridget just like suggested, like I'd be okay if it was this idea that there's four for a whole year, the first half of the year, two are the ones who attend and two are the alternates. And then the second half
059of the year, the alternates become the like full and then the ones who have been the full regular become all. So that essentially is doing it. half year so I would be okay with that space but I definitely do lean on the side of I'd prefer to have more kids be engaged throughout the year the most but then they all get trained for the whole year you know and so forth because I think there's you know in talking to people who have student board members it seems like there's a mentorship is a big part of it and it's going to take us a while to know how to use them and get their feedback and make them welcome and you know like we're going to be on the earning curve for the first year or
060two anyway so I think it'd be good if we could pitch it as a year full year if it doesn't work out for somebody they don't like it or they can't you know they can't make it work then we could appoint someone else or give someone else a turn or something like that just i see you have this i wish you had any thoughts about numbers or duration for here I think that's the idea of having four 2-1-2 and then switching them around so they can actually train for the whole year but then having, you know, principal and alternate and then switch. It's a good compromise. Do we know what grade? I think it was for 7th and 8th grade, so 7th or 8th grade. So you go multiple years. So I had a question.
061What is the timeline? The timeline is the idea to approve it at the next meeting and then maybe start the process that we would have student board members next year? Ideally, or by the following meeting, because we need a, it would be ideal if we can identify the students before the end of the year so they can participate in the summer training, because there is a summer training. I'm also in support of having two board members, a primary and alternate that switch maybe halfway through the year instead of on the semester schedule. And I also want to, I'd like to have a mentorship program with us and students. I'm happy to do that for. one or multiple. I think this is a great opportunity for children to have some engagement and like Astrid was saying,
062imagine going to DC in a few decades, a couple decades and they're legislators because of this experience. That's very meaningful. Are we ready to move on to selection criteria or yes more? I just also wanted to say before I think it would be interesting or like a good opportunity like once they get in the role maybe there's things that they're interested in like a student might have an interest in mental health or a student might have an interest in a topic or an idea um so i think you know to i think there should be some flexibility on our part for how we support them Yeah, I think this is a great opportunity to kind of facilitate that pursuing of passions. I think I mentioned at the high school board, Amy Tang, I think that's
063her, Tang, over there, she was just very interested in special education classrooms, and so she covered all five of the high schools out of personal interest. But it was also kind of made available to her, that structure, to do so. And so if there's any ways that we can kind of encourage... students to pursue their passions within our district. I think that would be wonderful. And the other aspect is just, I think, being open to flexibility and seeing how it goes. Maybe it's overwhelming to come to these meetings or, you know, maybe just having the flexibility to maybe rotate someone out or in according to personal needs and desires. Selection criteria was also listed. Selection process, so there was a note about the application process, staff input or recommendation, and an interview, as well as
064some of the criteria that should be prioritized. I'd love to hear about your thoughts about, you know, what to prioritize or how to find these students. I would just like to make sure that we let the students know that no experience necessary so they don't feel like, you know, I never had experience, how can I do this? I'd like to encourage them and make sure that anyone can apply and not just the, you know, the ones that don't know how to do it and they know that. This is what they want. I want the blind ones that want to come up and have their voices heard. I would say I like that addition that it's not in there, which I don't think it was, but no experience necessarily can highlight that. I want to add
065that I would like to have really robust outreach to the families so they know about that as well as well as the students so that they know it's an opportunity that they could apply for. I think the criteria that we've discussed about having students that have that are not already as represented, perhaps are underserved populations, having some priority thinking around that those that are natural leaders in their space already. I think that should be part of the consideration. Chelsea Watson. No, I agree. And I think we would. I mean, I just, I really want, I really do wonder if we ought to also consider having like this really more opened up to the newcomers, especially in the Spanish speaking community, because we have. translators, if they're interested, if there's a way to make it work.
066And I was thinking like some of the, maybe we should try to figure out an answer upfront, some of the questions families might have, perhaps around transportation. I know it says whatever compensation is allowable, like what compensation is allowable. And then I was wondering if maybe not this go around, but eventually there is something, just like there's a seal of biocracy, there's also a seal of civic responsibility. And that if we could, you know, organize our structure in a way that it would help them meet that in high school, I think that might be helpful. You know, if the teachers of the newcomers feel like, oh, that's just too much. I don't know. I volunteered in that. I volunteer regularly in Scarcia's class, which is they're not newcomers. But in the past, I've volunteered with
067newcomers. So I just I guess, you know, we don't know. We don't know if they're interested in this space because they've never been invited here before. No one's been invited here before. So maybe at a minimum, like the LTL classes, like learning English classes, make sure that we have that group invited and maybe supported in their applications. And then I don't know how feasible it is, like I said, for the new group, but it would be interesting. I would be interested in knowing how can we support that actually the kids, well, we can do the best, I suppose, if they don't want to, they don't want to, but how can we support that the kids who are not represented are the ones that are being selected by the schools and not just, you know, the
068leaders that are normally the leaders in every opportunity and the president of things and organizations. but the other ones that we never hear from. Yeah, so the way I wrote it is not contingent upon or dependent upon a staff making the recommendation. So that if a student wants to apply, a student is being encouraged by a family member or a colleague or an adult, they can apply because they do not need an adult to apply. You can self-nominate. Yes. The question I do have for you, if it's okay, is I did struggle a bit with the interview process because the language. I did include it in there, which I can change the language to include that as an option. But again, this is the policy. It's meant to be broader. So that we have more
069flexibility and then we can make adjustments in terms of the applications and questions and things like that. Moving forward because your point we haven't done this before and you may find the need to move forward. Instead of having to bring the policy back every time, it should give you some discretion to make some adjustments. I would just like, I mean I guess I'm thinking of the kids in that class that I volunteer in this year in SMS and you know they are fluent in conversational English, the majority of them. So I think if we are asking, you know, as I think about what kinds of feedback we would want from students, you know, maybe it would be on transportation, maybe it would be on, you know, I've seen them at student site councils, I've seen
070them at facilities meetings, you know, they have a lot to say. I guess I would just like that maybe there would be a little bit of outreach in some of those classrooms as well. And then just, is there compensation allowable or credit allowable or anything like that? So for the credit, we do not have authorization as a K-E district, but for the compensation, it is included in the policy as well. So if you have two students from one position, it's split that money. And then did we think that we could provide transportation in some way? Or would that not be possible? It's just... I have to do everything that I can do. One of the things that I also want to do is I do want to take this vehicle council board there. Yeah. Maybe
071I missed it, but I didn't see a number for compensation. It didn't appear that way. Oh, okay. So that's still yet to be determined is what you're saying. So the way that CSBA their sample bylaw is basically the same composition of each trustee Because I guess I would say with with our change and They're not expected to do as much work. What are you? Yes, that's right. Jeremy was making it like doing something kind of they're splitting a position so they would get half of a yeah, but I'm saying even the half That is a significant amount of money or not. Probably a lot of hours were expecting What happens for students? Is it a dual-tool? It would be so the two students were split, right? Because it's going to be two students, each two
072student board members. And so each one of them gets the monthly compensation, but they get split between the alternative and the student board member. So we take our current full amount and the four of them would split that amount? Yeah. Two of them would split. Correct. Why not all four? They're all doing the work. I think I'm back to you. I don't know if it would require us to go back and revisit the previous work policy in terms of compensation, which may be necessary as well if you want to do something different. I really think that, I mean, I think that we could, we can't. So like one of my, one of my children played sports, right? In middle school and high school and things like that. And so they spent a ton of time
073practicing and playing games. And I spent a lot of time joining him around everywhere. And so I just think that, you know, if we have these, if we're asking them to come to the board meetings, go to the trainings. Do the online Zoom thing. That is a lot of work for a no-schooler to do. So if they're splitting one position, if it's half of a board salary, even though we do more, if they're curious about things or they want to do more, that's open to them. And we don't really know how much time they're going to spend. So maybe for the first year, it's an experiment. And we just say, this is the model. We have four student board members. they're going to split the position two and two and we're expecting them to do
074the training that we provide and we're expecting them to come to the board meetings and not just stay for the whole time but to come for whatever segment for the board meetings. I think for the first year it's reasonable and if we just say Look, they're just not spending that much time or it's too much time to even ask them to do that It's not reasonable then we can dial it back and then we revisit everything So I just want to clarify so you guys are saying Each of them should make five hundred and six hundred dollars a month for attending two partial board meetings and going to the trainings, but there's one due date right Well, there's trainings. There's an online training module. There's a county office symposium that's coming up next month as
075well for student school board members. And that's actually only been going to high school districts, apparently. But I would love to be the leader in having middle school kids. If we could come back to compensation, I'm wondering what you all think of having both having the opportunity if they choose to attend, like even though they, like I guess it would be they're splitting a role, but let's say they both want to be here, right? Or this is a high interest topic. Can we have two students there, two students there? Sorry, like, can it off over to the side? Would that be a possibility to still consider those like shared positions if that's something they're a part of? Yeah, so if you want one student from each school, it's one student sitting at the dais for
076a school, right? They would not be engaged in those other conversations. They could be in the audience and participate with public comment like everyone else, but they wouldn't be up here. And I can do additional research on the conversation and arrange additional options about that. Yeah. Is there any further discussion? Please. When do students find out about the application process and what grade? Because I'd like for sixth graders to know about it so that way they could think further in the future. I was happy, right? This is an opportunity that I can do and have time to think about it instead of just thinking. you know, learning about it in seventh grade and eighth grade. Yeah, ideally I would say that it would be nice that we can share this information out before spring break
077moving forward this year. If we're trying to do it for the following school year, it's a little bit of a tight window to be honest with you. But this would be for current sixth and seventh graders to apply. I'm saying as you were sharing that, I just want to think about, so again, we might not be able to pull it off this spring, but I think having an almost like late winter, early spring, essentially, like when there was the vacancy, we went to every school, like within the area. And we like essentially kind of did it like this is what it's about, right? Before like. of election there's usually just one meeting but I was just thinking about so again might not happen this spring but I think moving forward next spring going like having
078at least one or two sessions at lunchtime or another I assume lunch would be the best time at the school sites to essentially say hey if you're interested come learn more about it right and any of the students can come and maybe we do a couple of those at each site that just helps with potentially a few more people hearing about it and knowing about it. Okay, so I would like to reiterate that the prioritizing or paying special attention to having multi-lingual student representatives. If there's a pathway or seal to civic engagement, if that's something that we can get them on the line to achieve, let's set that up. Think about... how language can be student friendly and we've talked about also we'll have to kind of reorder our agenda so that the more student-facing
079relevant items are in the beginning and I think just casting the policy a little broader and then we'll have this chance to iterate and see how it goes and adjust. Does that sound about right for what we all discussed? Was there anything else that we need to add? Yeah. Maybe in addition to the CSBA onboarding, there should be some regular check-in that they should agree to as part of their time or some sort of onboarding from the superintendent and the team, right? Like the mentoring that you were talking about. Yeah, but not just mentoring, but there's that onboarding piece, right? Not just how do you work the microphone, but like... what are the parts of the agenda and things like that because it might it might be you know or like what are you to
080kind of get from them like what are you interested in and things like that so there might be like in addition to the monthly meeting some additional time that the student will have to spend either with the superintendent or a staff liaison or a board liaison or somebody right yeah the board president you want that yeah okay uh is there any further discussion uh i have one thing just very we logistical that i should be talking right and then i'll connect it to the mentoring thing right earlier my brain was thinking what game can figure out later but as you would when you first said that i was envisioning right like oh four board members like each board member essentially like four of us like each one one adult board member mentors one student you
081know so there's a one-on-one and as you were talking about so my brain was going more like there could be you know like you meet them at lunchtime on the campus and like chat with them anyway like i just I think there are lots of opportunities for lots of cool stuff. Okay, so very like kind of detailed thing and it was something that I had asked Kudiyal about. So on that application, I loved the last question. I can't remember exactly, but it was essentially like, if you need help filling this out, like let us know. Question was great. The problem is you can't like all the other things, you're looking at the actual specific Google form, everything was required. So if you need help filling out the form, like even if we put it at
082the beginning, if everything's required. So I almost was like, I don't know how we solve that. Like maybe that's a separate question. Maybe that's like a separate Google form. I don't know how we'll just do that work of like, if you need help, you click this, then someone will help you fill out the whole form. If you don't need help, then you fill out the whole form. Anyway, so that's just a logistical thing that you'll need to like figure out and play with. It doesn't quite work. Yeah. And sometimes, you know, Even with the adults, they prefer a hard copy that they can just take out home and fill out and work through. So, it's an option. And Dr. Crossword, is there any further input that you need from us at this point? Yeah, please.
083I love this step towards centering student voice and really keeping students focused in our discussions. Okay, let's move on to another discussion item. We are on 13B, review and discussion of Lakewood Elementary School activation areas. No, you are. I saw Mr. Burns coming up and now you're backing away. Who's speaking to this? Oh, okay. I'm sorry. I'm looking at this old agenda. Same person. Same person. Review and discussion of the Sunnydale Middle School Modernization Project, increment to update. Mr. Burns, please. Thank you. Of course. As we get that set up, good evening, board, good evening, superintendent, good evening, executive cabinet and members of the community. Tonight we are here to go over the updates, review and discuss the increment two of the Sunnyvale Middle School modernization project. So this evening we will take a look
084and provide the board and our community with an update on the upcoming increment two part of the Sunnyvale Middle School modernization. We will review the scope of work, the updated timeline, as well as the estimated construction costs for the next phase of this project. This is all in preparation for district staff to bring forward an amendment to the guaranteed maximum price to the agreement for increment two at the May 5th board meeting. We also want to share that at the May 5th board meeting, we will plan on bringing updated renderings so that we can showcase and exhibit the exciting educational environments that we're creating because of the support that we have received from our community with the Measure C bond. Increment two will be the most construction-heavy portion of the project with the construction of
085our student union building. the sixth grade classroom wing, as well as the large academic courtyard that will serve as a central hub for this campus. The buildings that I just referenced are the light blue buildings that you see on this attached site plan. The large quad area in between those buildings is the academic courtyard that I referenced. Our sixth grade classroom wing is designed to house the entire sixth grade cohort of students complete with 12 classrooms, two student collaboration rooms, a boys and girls restroom, as well as three offices for staff members. These classrooms will follow a very similar design to the ones recently constructed in Spartan Village with modifications based on the feedback that we've received from the teachers and the students of those classrooms in Spartan Village. All of our classrooms have our
086teaching walls, audio-visual systems, brand new finishes, controllable shades throughout the building, and an abundance of natural light to increase the attention of the students inside those classrooms. The Student Union Building itself will serve as the central hub for the entire campus. This space houses our Flex Lab that is currently designed for our culinary class, our new kitchen and serfery, are a much more efficient and productive way to both assemble and distribute food to our students. The multi-use space is designed for flexibility of both housing students to eat as well as events on the campus. The library resource center is open both for instructional activities, reading, as well as interior and outdoor flow from that space. This building will also be the district's first all-access multi-occupancy restroom on the campus. Immediately increasing inclusivity for our students
087at Sunnyville Middle School, as well as providing openness and transparency and supervision opportunities for that space. Now these renderings have been shared in multiple board meetings prior to this, but we still want to share them with you all and again mention that we will have updated renderings for the May 5th board meeting. The reason why we share these is because we still get excited for the work that's going to be happening out there. What you see on the left is what our staff, students, and community will be seeing when they walk onto that campus, highlighted by the Student Union Building in the backdrop, the new sixth grade classroom laying over to the left. On the right side, we want to show and highlight the amount of landscaping that's going on at Sunnyvale Middle School, the
088flow that we have for educational opportunities and students to congregate throughout the campus. Jumping inside to the Student Union Building, the Library Resource Center that I mentioned previously, vaulted ceilings, natural light, flexibility of the space to be an instructional space, a staff meeting place, and has the ability to go inside and outside. Moving over to the multi-use side of this building. Again, showing the highlights of natural light throughout the space, the ability to use it as a central place for students to eat, as well as opening that floor space up for community events, campus events, and anything else that the site has going on. Just a question. Yes. Do we have the garage doors closed up? Yes, we will go back. In this one? Yes. So garage doors seen on both of those on the
089left side of that building, roll-up doors to the outside. Outside of the multi-use space, there is a 11,000 square foot outdoor covered eating area with 50 tables that can accommodate over 200 students outside. There have been some updates in regards to the schedule. DSA has taken much longer than anticipated, much longer than was planned. Right now, we expect to have final DSA approval at the beginning of July. We submitted these drawings back in the fall with the anticipation to receive final approval by March of this year. That has not happened. Even with the delay from the Division of the State Architect, The efficiencies seen in the folia classroom buildings with the prefabricated panels allow us to still have construction complete on the sixth grade classrooms by the start of the 27-28 school year. However, the
090Student Union building, which was also scheduled to be opened at the start of the 27-28 school year, right now projected to be completed in November of 2027. Now, as I mentioned, this is going to be the most construction heavy. Sorry, do you have a question? Okay. The most construction heavy part of the entire project. Right now, we are going out for bidding for this section and this increment of work. The preliminary estimates are coming in between $41 and $43 million to complete increment two and all the work that I just described. Our plan and anticipation is to bring this back for a formal amendment to the guaranteed maximum price for the contract at the May 5th board meeting for approval. At this time, if you have any questions, I'd be happy to answer any and
091all. Probably coming up well. Is there any firefighting questions right now for Mr. Grintz? Yeah, I didn't see any renderings looking at the sixth grade building. This is like behind the trees. Do you have any? Not any new ones that you've seen, but those will be presented on May 5th. Okay, so we're going to move to public comment for this item, 13B. If there's anyone online or in the room that would like to speak to this, please submit a blue card in the room or raise your hand online. Is there anybody? All right, moving on to discussion. Is there something specific that you would like to hear from us or just general, like, what outcome would you like? Yes, sorry. We're bringing this forward because we've heard we're trying to follow what the board would
092like and making sure that the board is aware of what's coming up before approval is asked. So at this point, we're asking for any questions and clarifications that you may have in order to feel comfortable with us presenting the final approval at May 5th. Anything you'd like to say about it? Okay, so just to confirm this. regular grass in the picture? Yes, it does. Okay, super. Excellent. And I just, yeah, I think in the library drawings, the books go up a little higher than I think we put our books. But I mean, overall, I think the space is just a great, super beautiful. And, you know, we're going to be really lucky by the time all the pieces are put together. It's just going to be, I mean, it's just going to be fantastic. Thanks
093for all the hard work on it. I don't have any questions. So my only, I mean, thank you. This is great. I appreciate kind of the updates and giving us information. My question is, and you might not even have answers for it, but my question is related to DSA. Do we know why it's taking so long? Is this a new norm? And how are we adjusting if it is? Or like, is there like this very specific anomaly that it should be a one-time? I just sort of, if you have any information related to DSA stuff, I'd be interested to hear it. So I will give you what I know, and that is not to say that is like 100% true, because at the end of the 25 calendar year, DSA sent out a notification to
094all the districts letting them know that they have received a. unsustainable influx of projects submitted during that timeline because you get a lot of projects submitted before a code cycle change. That'll happen in the 26th school year. So you get a whole, sorry, 26 calendar year. But they had a mass amount of projects. Oh, so way more stuff came in because of the new code. Yep. So that is what I will say is attributing to this. I will also say that I think DSA is stretched relatively thin, but that's my own personal opinion. Yeah, well, it is like companies long and slow say we're experiencing a higher than normal call or whatever. I'm like, are you or do you just have less people to answer the calls? It might be a combo of the two.
095Yeah, I will say that we work with multiple architect firms across and each one of them is having the same issues with projects that they're submitting for other districts. So are we, like, are we concerned the backlog is going to be wild? So are we going to try to get our next things in even earlier? Or can we not really because you can't plan quite that? Can we turn them in like two years? So what we're doing, for instance, and I'll speak to chair shapes, right? So we see what's happening now and we're just moving DSA as a little bit longer of an item on our high level schedules. In regards to submitting a good DSA, you have to have a complete comprehensive bid package, plans and specifications when you submit. And doing that two
096years ahead of time is extremely difficult. Yeah. And I guess my last question related to this, is there anything like... As a board or district, can we write a letter to DSA or legislate? Like, what is there something that we can do? Because like this process is not, I mean, not you guys, but like we're literally sitting here twiddling our thumbs. Right? So if there's something that we can do, I don't know. So yeah, and that's a great question. I will say that district staff has reached out to DSA on multiple occasions to try to expedite things. And in some instances, especially when it's tied to the opening of a classroom building and potential negative impacts to students, they've been very receptive of trying to streamline the process and move you up. I will say
097that. We have not gone as far as to submit a blanket letter to DSA. Like a formal complaint or anything like that? So good at advocating for things that students in education need, right? So there is a structural issue that we can advocate for. We'd be happy to do it. I think everyone would agree. If allowed, I would like to take a little bit of time and figure out if that would be appropriate, and then I'll work with Dr. Crossway, and that might be something that they would appreciate. And it's not us, but just we want to support your efforts. We'll do great things for our students. We're always a little hesitant to send letters to them because we don't want to get moved to the back of the line. Are we, the budget that
098we had talked about way back, was it the 43 or was it 45? I believe the last update you received was that the increment to estimate was between 43 and $45 million. So this is coming in lower, which is extremely beneficial for us and will definitely help as we're looking at the budget for the overall project. I remember what you said at the CBOC meeting about that it's better to under? Under? Because then we don't get money. Remember when you were saying that? What was that again? Yes. So every time you submit an application to DSA, you have to estimate your total construction cost for the project. I mentioned at the CBOC that We always underestimate the total cost of construction strategically because if we overestimate the total cost of construction and it comes in
099below that amount, DSA does not issue us a reimbursement. However, if we underestimate, they will send us an invoice to make up the difference. So that is, yeah, thank you. Thank you. Well, this is probably for the next year. I've seen the project already a few times, so I don't have any extra questions. I was just wondering, the next phase, when we're going to demolish the front building and all the operation and administrative people, and then we're going to be building in that side. How is the school going to function? Are they going to go from one side and see the principal? From these people, that seems a challenge. It is. And I smile because this is one of the most, one of many parts that is extremely engaging and fun. To your question. Final
100temporary relocation of the office, although not completely finalized. Right now the plan is to put them on the first floor of the new sixth grade classroom wing because it would offer the most clear line of access for the community members and students coming onto that campus. We are actually designing two of those classrooms to be able to receive the fire alarm and all the other power requirements to run those as temporary offices. So to your question. We do have a location for the temporary office and the staff workroom to bridge that gap where all the site administrators go at this point, undetermined. Thank you so much for this presentation. These spaces are beautiful. I love the flexible aspects and the seating and just the bright lights. I was wondering, can you remind us, again, there's
101a steering committee or what's the input coming in from and how often do you meet and what's their review in relation to what we're doing here? Yeah, so yes, it is the steering committee, site level steering committee. Oh boy, I'm going to see in between 12 and 15 people, depending on the meeting. As the school year's gone on, we've lost a couple members comprised of administrators, teachers, students, which are oftentimes the most beneficial members of the committee. For those of you who have been there, they're extremely fun and engaged in the whole process. I will say that if shared, they're extremely excited when we talk about colors and finishes at the next meeting. And the feedback has been great. Like there have been things that we've learned from the previous phase of this project that
102the teachers have come or at least spoken to their site leads that are part of the steering committee. And we start to make those changes in design in real time. Anything that is discussed at the site steering committee level is reviewed prior to that with the facilities committee just to make sure there's alignment with what's being shared and what is being presented to the steering committee. Did that answer your question? Thank you. Is there any further discussion, comments, questions? I think that for the, I think it's slide 14 at the very end where it says questions, that is where some of the seating we talked about, maybe some of the seating would change a little bit and not just be benches. Yes. Right? So more interactive, more. So, thank you. Correct, 100%. So, at the
103May 5th, when we present all the updated renderings, you will see focuses on those outdoor educational environments. You will see the changes to the benches and the tables that we've talked about. You know, Facilities Committee has given us feedback, and also from the site steering committee level about outdoor educational environments. That will be shown during that May 5th update. Can you repeat, and we've talked about this before, but the landscaping, what types of plants are we prioritizing, choosing, and are we done with the turf conversation, or is there anything around there? So I'll start with the last one. There's no artificial turf on this campus or as part of this project. I would fail if I tried to list off the exact species of plants for you. Drought tolerant. I think we have 115 trees,
104plus or minus, going in on this campus. We have bioswales that are highlighted by educational boards that actually talk about the cycle of what it's doing for the students. If you'd like, I can get you a list of the actual plants and flowers and everything, but I will say drought tolerant, lots of trees, very nice to look at. Okay, and anything else? Thank you so much for this presentation. We're moving on to 13. C, reviewing discussion of Sunnydale School District exterior color palette development. And C, is it Mr. Burns? Sorry, there's a little other movement here. So, yes, Mr. Burns, again, thank you. All right. Yes, I'll be up here a few times. This one is an exciting one. This is something new to Sunnyvale School District. I am going to give a little bit
105of background on the process and the reason why we're looking for this evening. And then I'm going to turn it over to Aaron and I will start with, we realized three to four months ago that we didn't have a specific Sunnyvale School District brand when it came to exterior paint on our campuses. This was brought up and in order to fix that and take an opportunity to really brand Sunnyvale so that no matter what section of the district you're in, if you drive by one of our campuses, you would be able to identify and distinguish it based on the color palette selected, right? Uniformity, conformity. And so we started with that because colors are very subjective. and I am not a color expert, we issued an informal request for proposals to our architect firms, asking
106them to help guide us through this process. At that point, we've had a meeting with our facilities committee. We have discussed preliminary palettes to consider based off of what the district is currently using, while also integrating colors that may be more representative of the culture around Sunningville School District. What we are presenting tonight and what Aaron will go over is the first pass at a potential exterior color palette that we hope we can get to a point where we would come back at a later board meeting for approval of that palette so that we can start executing on our campuses. So with that, I will turn it over to Aaron to talk about the process and where we are currently. All right, so thank you all for having me here. The first thing I want
107to say is Heather Evans on our team is the one who's been doing a lot of this work, and she couldn't make it tonight, but she wanted to extend her apologies, and she'll probably be here on the 5th to present for that too. But we've enjoyed this process of really kind of thinking a little bit more broadly about color and how it can be used at the district. We started kind of with this diagram of a perspective on one end, just kind of... the child's dream of what a campus could be with like bright colors all over the place and really bright and joyful and exciting. And maybe on the other end is maybe the maintenance team's dream of what the campus could be. Very easy to maintain, they have limited resources, they have limited
108funds and need something that they can respond quickly when we need to repaint things, you know, in the short term if there's graffiti or damage or something like that, but also be able to maintain over time. I have one facility structure that used to make us use the color paint that was all the other paints mixed together. So we're nowhere near that bad. And our goal here is to find a balance between that. Something that is bright and welcoming and joyful, but also... viable to maintain. Also to just remember that there are other pieces of the campus that involve color too, the activation areas which I know there's another item about, also other materials that aren't paint. I think we want to keep that in context too. So we talked through kind of a proposed
109process with the facilities committee and and so it starts with this, which is you all were viewing and approving a palette of colors for use across the district. And then when there is a exterior painting project. The district will hire a team to design that painting scheme using that color palette. They'll come up with a few options to review and approve with the facilities committee who will work with the site to review and approve those. And then the board will approve the final scheme. So we kind of have a process that manages applying that color palette, but doing that, giving some opportunity for creativity and how to do that on each campus, but also kind of review and oversight of that of the board. So to put together this palette, we used a few different
110kind of influences and thought processes. One was just starting with all of your existing colors, right? So your existing branding, your existing colors, trying to figure out where the commonalities are between that, kind of what those colors look like, and also understanding that what makes sense for a logo doesn't always make sense for a building, that we want to have these things in relation to each other, but they don't serve the same purposes. So next. So we kind of took that or Heather took that and pulled that together into kind of this chart here just showing all the different colors. So there's a lot of blues, a little bit of green, some browns, some reds and yellows, and then kind of some base colors of like the black, white, grays. Yeah. Just clarifying questions. So
111these are colors from the logos, not from the paint on the schools? Correct. And there's quite a bit of overlap in that already on their existing schools, but kind of starting with that as a starting point. And then a few things like we don't really paint buildings black, right? So there's some of those things that don't make sense as building colors. We also had a couple other influences of just thinking about influences from Asian American and Latin American cultures, bringing some of those bright, colorful motifs, some of that color into the campuses as something that could add some of that life and joy, but also connect to the cultural communities here in Sunnyvale too. And so that kind of brought us to this initial proposed paint palette, which the idea is really to take those
112influences and then also kind of bring in some more natural tones too, to kind of blend with that, to come up with a palette that we felt would be complementary, give a good variety of colors to use for design teams when applying to a campus and work together, but also look good on buildings and last over time too. And here's the next one. And then we just kind of took a first pass at an example of applying this to one of your buildings using some of the drawings we had. We have this nice axonometric of the Cherry Chase multipurpose room that was in their drawing set. So we were able to pull that and put some color to it and just kind of show, you can see the pictures up on the left and just
113the ability to add a little bit of extra color from this palette and kind of brighten that up and add a little bit more life and interest to it as sort of one way one might apply some of these colors to. your existing canvases. So I think that was kind of the presentation part of this and maybe you want to go back to the palette. We also have the actual paint. chips for this too. One of the things that's really difficult about colors is to get from here to there is like two or three different digital processes and different screens and if you're looking at them on your screens, it looks slightly different. So we were realizing that we should have brought five at least, not one. So I'm sorry about that, but I'll hand
114it to you Peggy and you can pass it around. So all the colors are in there and it is important to kind of look at them on that. It's also helpful sometimes to look at them outside. because some light's a little bit different than fluorescent light too. But yeah, so I think with that we can open it up to any comments and questions. Thank you Ian. Are there any clarifying questions before we go to the comments? Okay, all right. This is for item. Okay, so we're on 13. See, if there is any member of the public that would wish to speak to this item, please raise your hand online or look hard. I'm sorry, honey. I would like to speak to this. Okay, thank you. Let's move on to discussion. Just let's start off. Sure.
115I guess for me, I feel like the color palette that we saw in our facilities meeting was pretty, you know, a lot of earth tones and natural colors and things like that. And I don't, you know, I don't have a problem with tones and natural colors, but like, for example, like the green for me, like I, I've seen a lot of interiors of school buildings kind of painted that green or like it kind of reminds me of like a hospital green like a horror show or something. So I guess I don't like it but I just but I think that like in general like it seems very muted and I understand we don't want to like paint all of our buildings like really super vibrant colors, but I think what we had talked about in
116the meeting was maybe looking at like the overflow between the you know Latin American culture and the colors of Asia and I guess I was expecting there to be some like brighter accent colors, but again, I mean I just And I was out at Cherry Cheese today, and I remember their logo being bright red, and then the buildings are kind of maroon. You know what I mean? The building is like a very dark red. But I don't know if I would put the dark red on the bottom and then the SMS blue on the sides and then put a splash of this green. So it really just kind of... The whole thing kind of feels like it's like a boho desert palette. And we're not in the desert yet. And so I'm just, you know,
117like it doesn't feel like this is it like going from the murals to this is like not. I understand like those murals and things would be more for activation places. Like for me. um there's a distance there so a very specific college project that you're wanting to see brighter tones for and just wanted to say too that like colors are very personal and you know kind of subjective things so please don't feel don't hold back on any comments but I just you know I don't want it to feel institutional like I don't want to feel like everything's so muted that we're now like back into the institutional green or the institutional blue of like the quarters, you know, we have like the linoleum and you have the walls. Okay, but there's that, but then also
118like it feels like a, like it feels a little bit more desert-y than we are here in Sunnyvale. So that's just my... So what are some colors? Well, Like just a little more vibrant? Well, so, you know, it would be interesting to see what colors are on the buildings now. Because we kind of went from like logos, which can be like any color and very bright, which aren't really standardized anyway. Maybe the logo should be standardized, right? But like when we look at the exterior paint colors, I'm sort of interested in like what the exterior paint colors are now. like what we'd be moving to because if these are all like the bravado red Seems like it's I mean, it's so different there than it is on my screen I'm kind of like you and
119I these colors. I still like the red but they're better than mine. Because what I'm seeing on my screen are like it's very different. Yeah make sure you look at those. I think they can be very different. And like I know this has all been on the different in sunlight, but It will a little bit. This is very terracotta-y to me. 100%. Yeah, absolutely. I don't know that that's really going to go for Cherry Chase or the other schools. They have red in their logo. I wouldn't do this as the red. So more of that, the Cherry Chase red. Yeah, because for me, this feels southwest-y. Which, I mean, I get it. We're kind of close to that. Yeah, and I mean, that's a little bit... There's an overlap there with some of the murals
120and stuff too, in a different way. I suppose I was looking for more intense colors everywhere. When we're talking about a big palette for the spoons, I look very like a happy child place. I was, as I mentioned in the meeting, I was looking more like Luis Barragan or as we were talking about modern. Mexican architecture or Ricardo de Gorretta. So if you go and look at the tech museum that is right here, there are very bright colors and very happy colors. If you go and look at the Children's Discovery Museum, for example, there's an amazing palette and it's very bright. You go and you have one building that is purple and another one that is yellow. It's very playful. It's not particularly ethnic, but it's very playful and modern. It's definitely a children's building
121when you see it from everywhere, every alcohol, you see children and you think about them. So I think the palette... Yeah, it could work. And I can imagine when you put the activation places with this pallet, in those places in particular, it looks like this. It's very happy. But then when I see them by themselves in the regular buildings, like when you look at the photo with the... The church, I saw. No, the other one, the bishop. Can you put that photo with bishop? Okay. It doesn't look particularly happy. It looks very institutional with the maroon at the bottom and the white everywhere. So I just had a vision when we were talking about all these amazing murals and all these colors that it was going to be like the Children's Discovery Museum. It was
122going to be very bright everywhere. I don't know if we are that pairing, maybe that's a little bit too far away to move from where we are, but it will be very interesting to give it a try. I know that if we just painted one color, I don't know if, in fact, if we paint it, I don't know. the purple or the blue, the white or blue. The SMS is all pretty dramatic. Yeah. It's pretty dramatic. If we do something dramatic with the colors, I don't know if it will look too intense for Californian. school or it would be very interesting though. Yeah, I think one thing we do try to be careful of is the intense colors, especially in the red spectrum, fade. It's really hard to get paints that will last a long
123time. It will last 10 years in the sun. in those colors. So we have to be a little bit careful about that too, because we don't want to commit to repainting it every three years to keep it looking nice. So there's, you know, it's balancing all of these concerns and also working with your existing architecture. Like I think the colors and the form go together too. And those bright, rich colors might make sense on a LaGuardia building or the thing. And they may or may not make sense on buildings that are existing school buildings that you already have. And I think that'll be some of the, those are questions we're not necessarily gonna answer with this process. Our goal here is really to give the breadth of colors so that when the design team is
124working on each individual campus, they have some things to pull from and places to go and choices to make from a data design perspective. but then still keeping it kind of within the family and branding of the color palette overall. But I'm hearing what you guys are saying about wanting maybe a little bit more intensity, maybe especially in the green. Are there any particular colors for you as well that stand out as wanting to be a little bit more intense? Sorry, I'm just going to push you guys a little bit so that I have as much feedback to come back with and respond to. The stones and the skin tone that you have over there, the fruit ones. You get the pieces a little bit smaller. We wanted more brine, more children's play, more Lego.
125I personally like that from Taylor. I would say I think I'm a little bit similar of like that palette is those colors all go really well together. And some of them I think do fit in the like the vision of a slightly brighter, but I think some of them, yeah, like I, my vision would just be something a little bit brighter, but then like when you said the red piece, if we can't, like when I was looking at the, like just on like the development of palette, like a cherry chase red. I don't know if that's a hard one, but that seems like that could still potentially fit in a palette like this. Because some of those are a little bit brighter and more vibrant, right? But I don't know if you made that point
126too. I think also generally, right, that balance of like, yes, I want it bright and fun and great, but also like... we have a budget and like we don't want to spend all our money on the paint. We want to spend the money on making sure things are having a good classroom. So there is, like I talk about, like that balance of those two dreams. We can't have both of them, so we got to come up with something in the middle, right? I just want to, I'm sorry. I think you had something. You were about to speak. No, I'll wait for my turn. Oh, it can be right now. Yes, it's right now. Is this palette for the whole district? Like each school will have similar colors? That's the attack. So it's not going to
127go with... So like if Columbia had a school color... I mean, building color, would that be their school color? And so like each school would have similar school colors? I think the intent is not that the paint colors in the school sort of mascot logo uniform colors match. Maybe there's a dialogue there and a relationship there, but the intent of this is not to influence changing any of the logo or school colors at all. It's really just to give a set of paint colors that can relate to that. There's just different purposes, right? And oftentimes the same colors, you might have a yellow and purple color scheme for that will look great on a basketball uniform and not so great on a multipurpose room, right? So it's that sort of dialogue. Yeah, so the intent
128is not to change any of the logos or colors that we started with. It's really just to kind of draw from that. And then are the colors of the palettes related to like 13C and E for like exterior painting for the schools? Is that where this is going to be coming from too? Yes. Yes. Okay. Okay. I'd like to see some yellows in there, some shade of yellows in there just because yellow, I don't know, when I see yellow, I think of happiness. It just makes me smile. And then the green I like, but maybe not so, like they said, institutional, maybe a different shade of green, a different shade of orange, but in those color palettes. Okay. One question I have for you guys is, there are nine accent colors here. That is not
129a magic number. So I think we could just, for instance, you liked commuter green and you wanted a brighter green. I don't really care though. I'm just, I'm just, I'm just, but like we could just add another green. Or we could make that one brighter. And I think I'm just kind of curious as to what you all feel about that. Like I think like you're talking about the orange and the yellow and maybe we keep the saffron thread but add something that's a little more yellow and not as kind of earth tone. Or I'm just kind of curious about how you feel about that. If you're really just wanting these shades to be brighter or if we like these mostly and want to add a couple of brighter ones to that. I would like to
130delete stone fruit and put something more vibrant as well as nurture green. I'm sorry, I can't read from here. Nurture green and this second word can. I feel like those are especially seeing them in person even though I'm not natural sunlight. Oh, it's, um, those specifically to me, I think could be brightened up. Um, the third one was the tan. I don't know as strongly about the tan actually when I flipped to it, but like definitely the peach and that green, I feel like, um. I don't want to see that everywhere. Okay. I agree with yellow, brighter yellow. Okay. We have a real opportunity to elicit joy. But keep that stuff from this moment. And mindfulness. Yeah. Yes. Yeah. Yeah. Brighten up. Well, I think I've got to brighten up this background. I think a
131brighter saffron and a yellow, honestly. That's right. And I think that, like, to answer your question, I think that we do want to limit the colors. If you can go back to the slide that had the cherry chase multi on it. Yeah, we'll get a photo of that back up. Yeah, so the cherry chase multi slide, I mean, it's in our thing. Like, I would, I mean. I would never put those colors together honestly like green and blue and the red like I don't I don't know I get it that they're accent colors so I think it is going to be important that like we just agree on some colors but if but if people pick that it's fine because we've pre-selected the accent colors um Because what was sort of happening, Evelyn, was that
132whoever was the principal at the school site at the time could kind of pick some random thing. Like, one of the schools was going to be some eggplant thing, you know? And it was, I mean, like, it's... It just seems like it's so random, right? Like whoever's principal at the time just gets to choose what color is on the paint on the walls. So I think if we just have an agreement, like, hey, we want some bright accent colors, go nuts with the white and the gray, whatever the standard color is. And I think that would be great. Great. One question I have for you just while we're on this slide was that the- But if you picked out those colors and you put them up there, then totally cool. One of the questions I
133had was like, the intent of this slide is not to say like, this is the color scheme we're gonna use in this thing, which I know you guys understand. But I think one thing it was intended is like, is that kind of about the right amount? of accent color, kind of bright color versus body color. So it kind of feels like what you're saying is that you'd kind of like to see more bright color than that and show kind of more brightness and accent. So we can kind of work on that as an example, again, not of like, this is how we're going to paint this building, but just as kind of to show an example of like the expectation around how much of the accent color we're using. Like maybe all. Yeah, sure. Okay.
134And I would just say that the answer to that is yes, more color, unless it's crazy expensive look. Yeah. But I would assume adding a little bit more color is not the point of the change. No, it's not. I think it's the challenge of the existing architecture is just figuring out where to stop and start it. That makes sense with the architecture, right? But that's the design challenge of doing the paint scheme for each campus. But we can, I think that's kind of the feedback I was looking for. It's like, okay, that's probably not quite enough accent. Not enough brightness, I think is probably the way to put that. I just want to throw out this is like the board and just general. I think there's also like, so when I first was reading like
135through the packet, right. It was made me like instantly think of, and I can't remember what year I think it's like one of the first few years we were at Ellis, but Ellis like long time ago, but Ellis got repainted and we all like, I can't remember if it was we were, I feel like we've been there at least for a year or two. I don't remember, but we all were like this purple and we're like, we're literally a Royal blue. Right. So it was like, I was looking at it's almost like that. Is it morning glory? The one that's on like the right corner or like the right middle? Like, cause that one, like, Ooh, that would could totally potentially look purple in different lighting. So I think there is the tricky space of
136all, it doesn't have to be the logo color. They're also, and again, it doesn't matter. Like we still love the school. Everyone's fine, but it was a little bit weird to all of us as like families and as students, like who picked this, like it was a bluish purple, but it was more bluish purple than the like. more royal blue that our school was. I'm just kind of throwing that out there as like an experience we had, you know, years and years ago with Alice. I'm grateful that you're having this conversation because as Laura reminded me, it's also another way for us to save on future costs with, you know, storing paint and not having to mix up paint. I'm just wondering if these are colors that you... go with just maybe giving us some
137options, maybe some runner options, right? And the other thing I just want to make sure that I share with you is that The logos that we have were created by different people in different companies. You can probably tell that. So for me, it's like when you look at a document, it has different fonts. That's what I see when I see the logo. Yeah. So we're saying that's another change in the future, perhaps. I would like this one to be frightened up as well, from what it does. Okay. And I wonder what the relationship is. These murals when I go from slide seven to eight, the inspiration murals, those are amazing and beautiful. I don't know if that's called an activation area now, like there. But like my favorite part on all our campuses is that
138rainbow hallway in Barbos, right? And I feel like that just makes me happy to be there. And I feel like there's a lot of opportunity to bring joy just in the environment. And we've seen, like, what is it, Public Color? They've done some really, like, just beautiful, playful, fun places that people want to be in. I would like to explore more mural-less accent or activation areas. And I am going to repeat that Bishop has wall balls that are just gray on six sides. And that kills me a little bit every day when I pick my kids up because it could be so much more. It's like a blank palette, right? also seeing the Be Kind mural that was proposed for SMS and that was the same artist that had done the Columbia Bulldog but I've
139researched also a lot of her public art and it's brilliant and bright and beautiful and elicits joy so I was wondering if maybe you can see more of that. It's also like very culturally responsive right it feels like It feels like it's home. So, I was wondering if you can kind of incorporate that. That's not necessarily this palette conversation, but just wanted to let you know that's something on my mind. And it was Bishop, right, that used to have all the murals everywhere. I mean, that was, like, throughout the whole campus. Yes. And there's one more thing. I was recently visiting August Boger Middle School at the Mount Pleasant School District, and they used murals and artwork in such a beautiful, like, civically engaging way. And that also made me feel like, it made me
140feel kind of like I'm an activist being on campus, you know? And there's all this really beautiful messaging, and their focus is civil engagement, civic engagement for students and empowerment in that way. it might be interesting to think about how we can use our spaces to encourage the student, like the outcome, the type of students that we want to have in our district inspired by environment. So I think one thing I wanted to kind of hit on that you just said that the activation areas and the murals are an important part of this context. I think one thing I want to be conscious of too is not having the paint scheme kind of overpower those in some way is that that really is going to be the sort of accents of all accents right on
141each of these campus are going to be those activation areas. There's a dialogue between this, and I'm curious to see what kind of is next with that too. I'm going to stay with that one. But yeah, so I think that that's something we want to keep in mind too, that this color palette is not the murals, right? It is to complement and support those murals and exist in dialogue with them, but not to overshadow them. So I think we just want to be a little bit careful with that too. That's helpful because I'm assuming this was then what was used for girls in other sets too. No, I think that's kind of it. I guess we'll touch on it now. So that does potentially change... I mean, we don't want things with bright eyes. I
142still want them bright right now. Fair enough. That yellow, yeah. Is there any other thing? Thank you so much. I did have one other thing too. Heather gave me a few alternate colors. So just like as an example, here's a couple of, let's start over here. and a few other kind of peanut yellow ones. So that's kind of what the idea is. They're one of those that you really like more than any of the other ones. But we're just kind of thinking about this is what we'll do when we go back. So any other feedback you guys can give us is great. You like that one? Yeah, those greens are pretty good. Those are all pretty close. They're all good. Okay. Yeah. I mean, I like the top one, but I also like your point
143that you just made with the light. murals we don't want them overshadowed murals so i i would say i would take more judgment on we want them brighter but not overshadowing the murals right yeah and and when the paint schemes are developed for each campus that team will have much more information about what the murals are and where those activations are going to be so just that's just to say that um When the team is developing the actual scheme for the campus, they'll know much more about where those rules are going to go and potentially even what they're going to look like and be able to have that dialogue as part of that. I want to say that the just be kind proposal, like the latest one, was just like just be kind in a
144bunch of different languages. It was not a super culture. That one is so talented, and I'd really like to have it done. That specific muralist, the behind muralist? Yes. No, not that one, but she can do, like, because she's, if you look online at all of her other stuff, she has... I'm just clarifying that one muralist. Yeah, okay. And the one other thing I wanted to ask of you is we'll leave these samples with you guys and just take a look at them. in the daytime outside. And if anything strikes you differently, just let Branson and Dr. Crosswhite know and they'll filter that back to us so we can incorporate that feedback. It probably won't, it'll probably be kind of the same, but you may go outside and be like, oh, actually this is way
145brighter outside, it's good. So if there is any of that feedback, if you could just get that back to us, that'll help us come back with something that's hopefully what you're looking for. Great. So I just, the yellow that I was looking for is like a semi-yellow and it's like... The yellow that I was looking for, the shade of yellow, is kind of like a sun yellow, like a happy yellow, not like an orange yellow. I think it's similar to the one, the preschool school. Like on the current palette, the preschool yellow. Oh, on the logos. It's kind of the yellowish shade. Okay, gotcha, gotcha. I know what you're talking about. It's brighter. Thank you. If we're done with this discussion, we're going to have some brief recess. Thank you. Thank you. Thank you. Yeah,
146the questions were good. They seemed interested. It almost seems like they were. It almost seems like they are part of the committee. That's what I was getting from him. We've done the member's committee. Nothing ever happened from it. Just be a part of another committee. Just be a part of the committee. So I think there's potential that will come to the next meeting. And I think it will be. I will say that actually Tuesday, I had an application submitted by somebody that also joins the community member at lunch. But they're from, I think they heard about it at the neighborhood meeting. Yeah, right? And they did have the news questions in both of their backgrounds, but hers especially, because she works for construction companies, like overseeing accounting and overseeing grid leveling and all this stuff
147where a lot of money is involved. Yeah, I was there. I'll ping him again. I'll hear back from him. Really from your neighborhood? They own that. Oh, yeah. Oh, T and John. I didn't do this right on the way up, but the time is now 8.44 and we're coming back to session. We are on agenda item 13D, reviewing discussion of the Lakewood Elementary School activation areas. Okay, so this one we're going to speak specifically to the activation areas and as a follow-up to the last presentation, this is supposed to be a breakaway from that color palette that is ultimately decided on for the district. These are areas that, as many of the trustees have already mentioned, are supposed to inspire illicit joy. You can tell like this is a elementary school campus because of what
148you're seeing on the wall. You'll see multiple examples today, but What I want to highlight is a little bit of how we got to this point. Activation areas were something brought forward by the board. It was a great idea and there was inspiration from, as I believe Isabel mentioned tonight, Public Color, Peggy, Public Color. We ended up reviewing their website and draw a lot of inspiration with our architect team that is currently working on the Lakewood as well as San Miguel projects. And that's where you'll see a lot of the inspiration here. We took multiple renderings to the facilities committee to go through and kind of evaluate, like, are we hitting the mark? Are we missing the mark? What are we comfortable with passing forward to the campuses for their input? After those two steps
149are completed, we bring them forward here, hopefully for some review and discussion. And ultimately, the next step would be approval of these activation areas on our campuses. Now, I very quickly glossed over Lakewood. This project was already awarded to Garrett Construction. This project is an entire modernization of the playground, a replacement of the kindergarten fence, as well as repainting the entire campus. So I do want to say that, that this is part of... an existing project that I was already bid out. Now, one of the main components of this project is the exterior painting of the campus. In concert with what was presented at the last agenda item, we are going to specifically talk about activation areas, right? And the idea behind them is finding areas on a campus that are highly trafficked, that as
150you guys said, elicit joy and what you're going to see in the next couple slides are definitely things that make you smile and you're like, okay, this is great. For Lakewood specifically, we've identified three activation areas across the campus. You see them on the site plan here. One is the wall facing the main playground area. The second is the hallway running north to south on that campus. And then the third is the actual TK and kindergarten area, which is maybe my favorite one in this whole presentation. On this slide here, activation area one, this area is facing the playground. The point of this slide is to show you what it currently is. As you said, institutional, bland, not inspirational. What you see on the right is what ended up being the most preferred option both
151by the facilities committee as well as the campus. Now, I do want to clarify, at the facility committee level, there were multiple options that were favored. we brought those favorite options to the campuses. Of those options that we brought forward from the facilities committee, this is the one that resonated the most as like, this would be great on our campus. Activation area two, this is the hallway. We talked about the rainbow hallway at Vargas, how it just makes you smile. This is inspiration drawn from that campus. We had seen multiple options with varying degrees of colors selected for each one of those archways. reviewing this with the site. This was the option selected. I will also say from a selfish maintenance lens, having two colors per column is much easier to maintain than eight per
152column because there was an option shown that I believe is part of the packet that very much looks like Legos, which is rad. My son loves Legos. It's great. However, this was the one that was decided this would work the best for that campus. Activation area three. Here's what it looks like now. Relatively plain, relatively straightforward. Please remember this is kindergarten and TK. Multiple options presented. What we ended up landing on doesn't make you smile. I don't know. Like this kind of thing, right? Where you have creatures and characters and sun and dinosaurs and bright colors on the sheds. Like you look at this and you know you're in a kindergarten and TK area. Like makes me smile. And I think. my personal opinion, this would also be something that the students would enjoy. So
153those are the activation areas and like I said I want to be clear multiple options were presented to the facilities committee. Those ones that were most favored were brought forward to the site campus. These are the ones that were selected as favored from them. What we're looking for here as part of this agenda item is review and discussion on the ones being presented, if these are missing the mark, if these are good enough to move forward, and we would start designing with the architect team to put these into play. And then any questions and clarifications you might have. Who was on the site committee that was making this decision? Yeah, so it was just us and the architect and the principal. And the reason being, I would say, after we went through the vetting process
154with the facilities committee. We're very much honed in. I will say that for the activation area number three, the one that's TK and kinder, that one was brought from the principal to those teachers because there were two options that were most favored. The TK teachers were the ones that said, no, this one's, this is the one. So it was teachers and principal? For activation area three, it was teachers and principals. For principal, for activation one and two, it was principal. And it has a new principal as well there. So that's interesting. Okay, are there any other clarifying questions before we go about the comment? Okay, so we are on item number 13D, discussion. If there's anyone in the public that would like to speak to this item, please raise your hand or submit a blue
155card. Is there anybody wishing to speak? No. Okay, great. Let's move on to the session. Does anybody want to start? Yeah, I do like the activation areas. They're still very bright and I love that. It's not shown here and I don't remember well. It's in the other, there's another deck in the packet. Okay. What I don't remember is the... The black tops that are going to be repainted now, I just wanted to make sure that they're not black tops anymore. So the kindergarten black top will not be a black top anymore. That is part of the scope that is happening this summer. That will be gray and colorful and things of that nature. The rest of the black top are not part of the scope this summer and would fall outside of this project. I
156have a question. So are the colors that are two colors per column on Activision Area 2? Correct. Are these the colors that the school selected? I mean, they were given some different options. So are these are the colors that they liked? these are the colors that the principal liked the best and like out of, were there other ones? There were other ones that were like multiple on each one. So how did we end up with these exact colors? Because I'm just wondering like, you know, when you looked at all the other ones that looked like Lego stuff in like eight different colors, like, and then this might have been an option with two colors per, but. you could use any two colors on those, right? You can. So the Lakewood Blue is the one that
157you kind of see like, oh, sorry, this is more prominent. That's why we landed on blue. And then the other ones were kind of tying the, kind of a little bit of the Sahara theme of the like, you know, oranges and yellows to brighten that area up with the Lakewood Lion. Yeah, that was the intent behind it. To your question specifically. You can have two colors on there. These were the ones that were presented though. Yeah, because my only question about having the liquid blue continue is that maybe it just looks slightly different. I mean, I don't know. It's hard for me to imagine the whole thing, but does it look different enough from the other areas, having the blue there? I'm okay with it. I really appreciate I had an opportunity to like go
158through and look at everything ahead of time and and to be able to pare it down to a few items and I think that was good and I am I also was wondering if the flowers on the little, it's very deep in the weeds here, but if the flowers on the TK lot and the kindergarten area, it looks like those are the same colored flowers on the columns. Is that right? Like that would be the plan? Yeah, something along those. And those little specific details, I guess we could explore as well. Because that would just be easier, right? You just have one color for the flowers. Okay. Yeah. It looks very happy. I can't wait to see it. I have a question about the process. So it's you, the principal, and the architect? Is that
159who chooses the colors, I mean, looks at the options, and then chooses the best one out of those options? So what we've done so far, and this is a new process for us, is we, as a facilities committee and a district staff team, end up working out multiple options that we bring to the facilities committee first. The facilities committee will review them, elicit feedback, and ultimately what we've done so far is of these six options presented for each activation area, we have asked facility committee members to basically initial, like, which are the favorite? After that point is when it goes to the site level. Site level, that's the principal. That's the principal, excuse me. That's the principal. And at that point, it's district staff and the principal and the architect. Got it. And we're just
160presenting the ones that have already been signed off. Okay. I just, I think it would be good if teachers had a say in it too, because I remember one of the teachers at Fairwood said, Yeah, well, look at the colors. I said, well, who chose it? Well, that's the colors that they said that we had to have. So it would be nice if teachers had an opinion or a say as to, you know, colors or the option that the principal's looking at, too. Because maybe, you know, the principal's not having a good day that day and they did like this. You know, maybe if someone said, hey, well, this might be better, you know, and maybe they would agree. I mean, just so there's more. I guess, you know, for the colors and the function.
161Yeah, you know, and it seems like whenever you do that, you always want to have everybody to have a choice, right? So if you just said, like, if you got it, if the principal got it down to their top two, right, then they'd be like, well, I'm okay with either of these, right, if they're going to choose, and then the staff could choose. They could just have a vote or something, like, or it could go the other way that staff could pick first and then... But it just seems like, you know, we are trying to add in more layers of opinions and review. And, you know, especially because like for Lakewood, the principal's leaving, right? So she's going to pick out the hallway colors and she's going to go. So, you know, stuff like that.
162You know, like for example, for the activation area too, with the blue just being there, if it would be like a third, if you could make the blue a different color so it would change, like would that matter? Or is there, you know, is there an option? But is there time for the principals or for the teachers to take a peek? Yeah, we can make time. Yeah, I would say, if you feel like it's not that hard, I kind of liked Bridget's, I mean, it was your idea, but then Bridget kind of would have done an idea that made it the principal, right? So the committee has however many, principal narrows it down to two, and those two go out for a vote, like unless there are like, I mean, there's potential for that to
163go bad, because if you get a split, right? So I'm like, yeah, so I think it's a good idea. I'm curious your perspective and how hard you feel like that would be to like do something like that. It is doable. It is doable. I think that the way you guys have just said it, if there's very limited options that they're voting on, I think that would be the best way to do it. So after it goes through Facilities Committee and... principal perhaps like we're only presenting two or three options to the principal as it is so like it could be a more collaborative approach for the vote I mean it's as simple as a google sheet and a timeline on hey we need a response by this so it's not it's not maybe if we
164do it and it's a disaster and teachers like are not fighting and maybe we don't do it next time yeah but I hopefully it would like kind of what I'm talking about like bring more like everyone's engaged everyone's a part of the process we're all excited about it like that would be the whole of doing it that way Who is on the facilities committee that brings the options forward? So, like I said, so new process, right? So, you know, you're talking about bringing the options forward to the facilities committee? Who's on the committee? Who is on the facilities committee that poses the options whittled out to the principal? Got it. So... So far the facilities committee is made up of district staff. It was myself, it was Arthur, Dr. Crosslight, Aliyah, Trustee Watson, Trustee Uves-Flamerich,
165and that was the facilities committee. I just wanted to confirm that they were part of that committee. Okay. I agree with having more voices and input. So that there's more kind of like buy-in and excitement around like having two choices and, you know, democracy. Just so teachers would feel like they're involved, you know, in decisions and choosing. Perfect. Yeah. Okay. And then my only kind of question is like related to... Like that going back to on the other one right there like childhood dream maintenance dream, right? So I don't want to be a joy killer because I love all how these things look right? But like looking at that what like that one again looking at those multiple colors and multiple shades I'm just thinking about that is unless maybe you just I'm white to
166the same thing I don't know but I'm like is that even though that is beautiful. Is that a maintenance nightmare? Right, I'm trying to balance those two. I'm trying to balance childhood dream and maiden's dream. Yep, and I appreciate you trying to balance that for us. This will be our first time doing this. This will be the first time that we're breaking away from our standard, relatively institutional color palette, right? There will be learning and there will be challenges. Looking at this, yes, like it may be a bit of a challenge if it gets defaced or if it ends up fading a little bit quicker than the rest of the paint. Because there are only a couple activation areas on a campus. From a facilities and maintenance standpoint, we weren't as concerned. Now, if we
167were doing this across an entire campus, that's a different story. And then the alternative is if it's extremely difficult to maintain, then we paint it white and redo it with something else that's a little bit easier. But we didn't want to shy away from the challenge and the opportunity to at least try it. Yeah, try it. Because that's also like the TK one, I love it. But I'm like, oh, how quickly it looks. It looks cute when it's redone or when it's done nice. But six months later, is it going to look yucky or is it going to take at least three, four, five years before it looks yucky? And at the moment, we're... You know, very fortunate to have a skilled maintenance employee who's a talented painter. So this will challenge him. And bring
168him joy. Yes, yes, yes. So what I'm taking away from this is of the ones presented, the board is good with them all. However, we will take it and try to go through a democratic process with teachers at the site level. Is that correct? Yeah. Thank you so much for that. That's awesome. Can we, are we ready to move on to the next discussion? Okay. We're on 13E, reviewing discussion of the San Miguel Elementary School Exterior Painting and Site Improvement Project. I see the difference is stretching out as we're going again. Please. Thank you. Okay, so this one is a little bit different and I will talk quickly but please feel free to slow me down if needed. So this one we're going to talk about as a whole project. So this is going back
169in line with we want to bring the agenda item here before it comes as an action item down the road. So San Miguel. This is a campus in which was initiated because we were at the end of the 10-year cycle for the exterior paint. That's where this all started. Over the last couple years we have heard the feedback and rightfully so about the low fences around San Miguel and the potential security issues especially around the kinder areas So we are taking this opportunity to address multiple maintenance related projects all in one summer. This project will encompass exterior painting, replacing dry rot around the campus, replacing the low fence and gates around the TK area, as well as the low fence and gates out on the open space off the El Dorado. And I think that's
170the majority of the scope of this project. As part of this, there's also activation areas just like liquid that we will jump into. So the activation areas that we identified on this campus are the main wall that faces the playground again. The more eyes that that location has the opportunity for more eyes to see it. We targeted around the TK and Kinder area, which again is one that you know I just smiled just thinking about it, as well as the wall adjacent to the TK Kinder area with a pretty pretty cool little mural as well. So getting into the activation areas right. And again, these are breakaways from the color palette that are supposed to elicit, you know, joy, a smile, and decide, wow, this is a school. So what you see here, these two
171activation areas, instead of showing you the before and after because the before will no longer exist, we're going to replace this fence. We started out with an option that showed the rainbow because San Miguel is the Tiburons, you know, we were kind of trending towards a more oceanic theme of colors and bringing this forward to the admin staff there. They actually really liked the option on the right. And this is, again, just for clarification, the fencing gate outside the TK area at six feet high now. Activation area two. So this is the main wall of the multi-use building facing the playground. We had a lot of different options that we reviewed for this one. Talked about going all the way up to the gutter. This is the roughly the existing wainscot line that is out
172there. This wall is difficult and we know this going in. This wall gets beat on by the sun all day every day. If you go out there you can tell that this wall is faded already. We know that this may be something that doesn't last 10 years. Let me rephrase. This will not be something that lasts 10 years. And we know that going in. We also know that because it's just half the wall, we can cover that up and take a different approach in five years when it's faded past the point of looking bright and joyful. And of these two, the one on the left is the one that the site favored the most. Now this one had multiple options some were just color based the one that seemed to resonate the most with the
173facilities committee was this this you know flower and design on that wall again this is what the TK and Kinder area will see this wall is also visible from the public walking to the front office except just like you know the palette that we presented before the one on the left is kind of earth tones and muted and the feedback that we heard was you know make it brighter like this is an elementary school I'd make this brighter. So we made it brighter and it makes it smile and that's where we ended like flowers. Now the one thing not shown on the one on the right that I was going to keep as a surprise but I won't. That little fire hydrant is actually going to be painted as a minion. So it's kind of
174cool. But anyway, so the one on the right is where we ended up landing because of the bright colors and just how it looks. Again, just highlighting the scope of work so everybody understands. All the fence around Kinder and Tee can be replaced with a six-foot tall decorative metal fence to match the rest of the campus, except that that will be painted in a rainbow or multicolored theme. The fence over in the open space that is also a low four-foot fencing gate will be replaced with a high six-foot gate. Both the sorry this project is being funded out of maintenance right now. We're projecting this to be $750,000 inclusive of everything design costs soft costs and construction costs This is in the process of being bid currently bids are due to us on Wednesday of
175next week We will evaluate we'll go through the waiting period and the plan is to bring this back as a review and action item at May 5th for me any questions Does this fencing satisfy the concerns that we have about security? Does the new fencing? No, that's a separate. So what I believe you're asking about is the front gate into campus, how it sits outside of the office. And so in order to get into the office, you have to leave the gate open. That is a separate scope and project that we'll be addressing this summer as part of the security camera project that we will talk about at the next board meeting. Are there any other clarifying questions before we go to public comment? Okay, so if anybody would like to, in the public, if
176anyone's out there, raise your hand or submit a blue card to comment on 13E. Is there anybody wishing to speak here? None. Okay, thank you. Board discussion? I'm super happy with that. I love the rainbow fence. It's a very beautiful thing. And I can't wait to see the thingy. I mean, the only comment would just be if we are asking for a teacher perspective on the other one, we probably should do it on this one too. Like you said, yeah, it's a very happy end. We're doing some love and joy. And it's fun seeing your smile as you're talking about it too. I know. I mean, how do you not? It's pretty cool. Okay, anything further? Thank you so much for all your work and your presentation. I like that it brings you joy and
177hopefully other people and our staff joy and the community. Thank you. Thank you. And we're moving to 13 discussion item 13f and we do a discussion of the district office. Okay, so district office as you can all tell from the exterior This building is well past the maintenance period for painting, re-slurring the parking lot. We've also taken this opportunity to address and create more visible public wayfinding, replace the marquee up front that if you ask most people in this office didn't even know we have because it's kind of like plunged into the rest of the... The landscaping. So this project is going to be painting the exterior of the building. Obviously colors can be determined based on how, you know, as the color palette process selection goes. We will be replacing damaged stucco. If you
178look around the building, there are a couple areas that are cracking, so we'll replace stucco. The roofs over the two stairwells have reached the end of their useful life five years ago, I believe. We've patched them and kind of like limped them along, but we're taking the opportunity to address those and replace those. And that is the scope of the project. Again, these are just elevations to highlight. If you look at this, this building gets a lot of sun from the south side and the west. Very bland. Of everything we've presented tonight, this one is like, yeah, we've got to paint this building desperately. So parking lot slurry. So this is something that I am going to ask the feedback from the board. Every five years, in order to maintain parking lots, we re-slurry them,
179re-stripe them to kind of give the life of the asphalt the best chance at making it 15, 20 years. We're at that point to do that. We've talked about, you know. colored slurry to try to decrease the heat island effect in certain areas. So you have that opportunity to put gray or color in the parking lot. I will say that my... So that is an option. The other option is just going back with black with the standard striking. Right now we were planning on moving forward with the black. The concern being that talking with the companies that do this work, if you put a light colored slurry on a parking lot, it gets very marked up relatively quickly. So although it may accomplish what we're hoping to accomplish, the lifespan of it looking good may
180be relatively short. So that is just something for discussion for the board after we get to the end of this. I mentioned replacing the marquee up front. The proposal right now we're planning on is a concrete monument with cast aluminum lettering. So it's very clear like this is Senneville's district office. Not a digital marquee. It's very, yeah, just kind of timeless, simple sign, looks professional, looks good, clearly identifies the space. Budget and schedule so this work to line up with the other projects that we're going to be conducting this summer. We're planning on starting this as soon as summer starts. Right now we're budgeting and estimating 250,000 dollars for everything associated with this. And you can't find questions. Okay, so we are on 13. Is there anybody in the public wishing to speak on this
181item? Please raise your hand. Great, great discussion. I have a few. So, you know, what we have been looking at in the district office, one that looks like it's going to affect the outside is that we're going to be changing the main entrance, probably all the entrance from the other side, probably some of the storefront windows. And if we change the main entrance, I was looking the other day and looking at the arch that is there at the entrance that has the brick in the floor. The arch finished at the middle of what will be the double door. So it's going to be kind of odd. So I don't know, that's some problem that needs to be fixed somehow with the sign and now that you're going to be painting and doing stuff there, maybe
182we can look at that. Really good point. And I will say just to make sure. that portion of What we're talking about that sorry? I'm also sorry this is new information for those of us who are not on the committee So maybe give a little back to what she was just talking about to help us. Yeah, okay, so sorry no no no no no problem at all so Right now we're taking a look at the district office and how we can improve the boardroom as well as the entryway and the way that we appear and open up to our community. So a couple of the options that we are currently exploring, relocate the front doors so that the community would come into a more open space. That scope of work I would say is not
183associated with this project and would be a further discussion. So when you're talking about, hey, like if we paint this right now, what are the impacts of that future project? that is something we will have to take into consideration, but would not be addressed as part of this maintenance project. Was that a... That was good for me, I don't know if I answered that. Okay. Also, well, this is just a question, I know this is another layer of complication, but if there is a possibility of finding a grant for somebody else to pay, like lowering the heat effect outside would be like having the... like some solar panels like in those schools in the high school or somewhere like I mean doing another another option that is not painting the black story um definitely could
184explore I would say the in order to perform and In order to perform the work this summer, I don't believe I would be able to go out and pursue a grant and have it in time to make any sort of impact for this summer. I will say that the trees that are planted out there currently are relatively young in their lifespan. We only installed those three years ago, four years ago now. They will mature and continue to grow and have a wider tree canopy. I'm not saying that that is a canopy as large as a solar array that you're talking about. there's the potential as those trees mature to lower the heat island effect just from the canopy that they create. But I'm also happy to explore grants, but it would be for a future
185project for sure. And at least we're not going to have children playing on it. So it's, I mean, it would be happier if it wasn't that hot, but it's as terrible as having a kid playing. Totally agree. What's the cost of the, first of all, I favor the just the black skin slurry seems more cost effective also, but what is the difference in the price? Yeah, so great, great question. I'm glad I made a couple calls over the last two weeks. So black slurry, as we all know it, like it goes in the parking lot, is 25 cents a square foot. When you start to introduce color into it, you're getting up close to a dollar a square foot. So it's a... And over the course, like, you know, over 50,000 square feet, it makes
186a pretty big impact financially. And then it also doesn't last as long. So then it increases cost from that perspective, too. In this application. In playgrounds, it'll last just as long, actually longer than just standard black slurry. Just two questions. This is probably for Laura. How much is in our maintenance account? Or how much would the balance be after this project budget? Yeah. So right now, and Laura, I'm going to say that if I am way off base, please correct me. I believe that we rolled over just over $3 million from last fiscal year to this fiscal year intentionally, though. We knew that these maintenance projects were going to be happening this year. And so these are all going to be attributed to that. Now, Laura and I are working together. Laura's doing the work.
187I'm just providing additional information. And to your question about how much is going to be left, after we are able to meet in the next two weeks, we'll know that for certain. And it really depends on where a couple of projects come in after their bid. I know that's not a direct answer, but that was roughly the balance rolled over. But again, strategically, because we knew a lot of these maintenance projects were going to come this fiscal year and next. And I have another question. So it is to clarify this money is coming from that percentage of the general fund that we need to like set apart for facilities. And it's not coming from the box. Correct. Any. Sorry. Set apart for routine restricted meetings. And that is required in the United States. Sorry about
188that. These maintenance projects are coming from the routine restricted maintenance funds, which we are required to set aside by the state. So we're setting them aside in a way. We're going to use them for good purpose. Thank you. So the last three projects that we presented on are all identified as projects that will be paid for out of the maintenance fund. My last question. For the marquee option, do we get to see what you guys pick? Is there going to be just... for the districts signing the marquee. Are we going to be able to see what you guys choose or? So yes. Now it is, so sorry. I know online you can't see what I'm pointing at, but on this screen here, it actually illustrates in construction documents what that is. So it's a concrete
189sign that gets built with cast aluminum letters on it. So it's, like I said. Oh, on top of the building. Is that what we're talking about? No, sorry. Great question. We have actually, believe it or not, a marquee sign out at the front of the parking lot. Yeah, that's correct. Yep, that one's getting replaced with this one. I'm going to talk about which way it faces. Yeah, so the one that's currently out there faces parallel to Iowa. This one would be set perpendicular, so you can actually see the sign coming up to... Is this the font that we're saying? That would be both sides of it, because it would be the same thing on both sides. Thank you. Of course. Will there also be signage on the building? Because at the high school district, the
190district office at Fremont Indian High School District, they have an outdoor marquee, and the plants are growing around it. And then they have a sign on the building and there's a tree starting to obscure it. So I'm just wondering if like we're going to also eventually put something on the building as well. Yes. So great question. I apologize that I skimmed over it. But right now the plan is to have those same or similar cast letters on the wall or the corner of the building facing the parking lot out there. It would say district office. So if you've seen it, sorry, I got a couple of looks on like what are you talking about? If you've seen it somewhere over campuses, you'll see like a letter C on the building in cast letters. We're planning
191on doing that except saying district office on the building here. So that if you park in the parking lot, you can like... I don't think I've ever seen that. So, 10 second digression. Anytime you go to Bishop, Ellis, any of our newer campuses, by fire code you have to identify the buildings. So if you look in the upper corner of the buildings on the exterior, you'll see a letter, either A, B, C, D, E, F. So the fire department can identify it. I'll look for it now. Yep. You'll see them. Is there anything further that you would like from us? No, just again, if there's anything that I presented on that you would like me to take a hard look at changing or readdressing, I would just like to know so we can do that
192prior to bringing it forward for the award. Thanks, Dave. We're all happy with what you're presenting. Thank you. Perfect. Thank you all. Thank you. Okay, we're moving on to the last discussion item. This is 13G. Dr. Crosby. Yes, so to continue the previous board meeting conversation on the governance calendar, for your consideration, entertainment is discussing if we can try to identify a potential date to discuss facilities at a future study session. When do you need it by? I'd like to look at May, June. And then I'd also like to look at another governance meeting so that we can get into alignment with the district's work and their leadership team. So we're meeting before their retreat, their two-day. When I was talking to, um, Paul, that was something that he said, maybe we should consider having
193another governance meeting before that point. So that we're setting the direction that has been. Continued throughout the district, so a study you're saying different than the 1 on the 22nd. I thought that's what that was for. Which 22nd, May 22nd. Yes, and I think different than that. So I thought we were going to use that one to kind of do that stuff. I thought that was super kind of. Yeah. Well, aren't those kind of the same? Well, I think there's for me, I'm seeing a difference there between the superintendent radio and then also like district priorities and also just kind of for us to recenter ourselves in. And we're going forward, but I feel like we would benefit from another governance meeting, especially as we are embarking on this new work. Is there a comment
194for this? Do you want to ask? Okay. Yes. I think they must get the gist. Sorry, we didn't talk. Yeah. If there's anybody in the audience that would like to speak to this, please raise your hand up, Lang. Further discussion. Like for me, because as we discussed in our reverence meeting, my family does not question that I have board meetings or that I could prioritize the board during the school year. So July is very difficult for me because, you know. And I mean, I'm back to school for my little part-time gig on mid-August as well. So, like, if it's a possibility, if we want to do it before then, I would like to do it in June to have that meeting, if it's a governance meeting. But I want to make sure we're all here.
195So I know you already have a trip planned in June, right? So. It does get a little bit tricky to use Michelle's expression, which it means. So I think if there's anything we have to do to have an additional morning session or something where we just need to talk as a board before the summer recess, I'm open to doing that. And then I'm perfectly happy with if you might have a board advance. right before school starts, like the week before or something, or you know, August. But like if we could just hold on to July, that would be really helpful for me because just any family travel, everything, I just ask people to consider that. And I'm just going to add on besides the July, like that is kind of our... Like break space. I
196can't really add anything to my June because I'm in charge of that girls camp. My son also leads for a two year mission in June. So like maybe those first three days in June, I can potentially do a morning thing, but I would say most of June and July, I can't add more to my plate. One possibility would be like, we just make the 22nd a whole day thing instead of right. I think right now I have it like as a. 9 to 2 or 9 to 1.30 and maybe we just make it a 7 or 8 hour thing since we're already spending the day. Just a quick question. How many things are we looking for to fit into our calendar? So I'd like to add a governance meeting sometime before the school year starts.
197And so Michelle was saying make the 22nd a longer date or... You said for the first week of June How about June 3rd Wednesday does that work for anyone? I keep rescheduling some things today. It's okay. I just reschedule attention. I can do it. I can do it. But if the purpose of that is, I mean, that's the purpose of that is to have. But maybe prior to well I for that one I feel like I would want to have a study session about a topic of interest that I feel like we need to have as a full board that we're not really able to cover during a regular board meeting for example just like a more clear like comprehensive understanding of construction facilities projects going forward or another example could be like Programs of
198choice what we're doing with school focus, but just like an opportunity to have discussions as a full board because when we I mean We just went through a lot of discussion items today, and that was very productive, but also sometimes I feel like there's more that We might need to just kind of ground set in terms of you know what we're doing and getting into the timeline of us as oversight or direction compared to the way that other thing it had been presented. That's for the other meeting. I thought we were... Wait, so is June 3rd, are you thinking that's the governance meeting or is that the... So you want two meetings? Yeah, I would like to consider the one before school starts in August if you are okay with like a governance type meeting
199and then a second meeting in addition to the superintendent evaluation as an opportunity to have discussions as a full board. For a study session on facilities. Yes. Okay. Yes. So my preference before we continue to add more meetings, we're already adding, we already have more meetings already, would be often like we don't always have to have, maybe we will, but often we don't have to have. closed session. And so looking at our regular timeline and if there is a meeting that's a little bit lighter that we essentially use that, right? We can do the opening stuff with the kids and then we take like a 90 minute section and do like we used to do that in the past. So my preference would be to look at the schedule, arrange stuff such that we can
200just instead of ending a meeting at 830, sometimes we meet at 830. We end, you know, at 930 or 10 and just that. I would prefer that because I've already got the night booked. That would be my preference. What do you all think of that? I used to do that more often. I wonder if like through between now and the end of the year, because we're getting into budget and all that, I think we have some longer meetings ahead. But also it's daytime. If it's a study session, it seems like nighttime when people are accessible. Right. Public stuff, right? I mean, today we had a very live agenda. It's already 9.30. So if we are, I don't think we have the opportunity right now. Well, tonight was not, like, we had, like, seven or six,
201like, discussion ones, right? So actually, we didn't vote on very many things, but this actually was a pretty cool agenda for Microsoft. So I guess I'm a little confused because I thought you wanted the governance meeting to be before the July management retreat. I would like to take Michelle up on the extending that one day to a full day. Would you be willing to do that May 22nd? And then adding a study session for June 3rd. Yes. And an extra meeting in August. And then, yes. May 22nd instead of finishing at 1.30, take it to 5pm or something like that? May 22nd we are starting at... It would probably add like two or three hours. Yeah, so maybe like three or four on that day. And then I'll talk with Paul because he was going
202to run the superintendent evaluation and we can see if there's other areas where we can do governance or even fit in a topic of discussion on that day if you're willing to spend that day. Could we do, just in case I don't have to reschedule my appointment for the millionth time here and they don't get a hold, could we do either the first or second that week? On June, in June, Monday or Tuesday instead of Wednesday. If not, I will change it. And then what works for you? Monday is better for me. Yeah, the first is better than the second. What time on the first? Morning, 9, 10. And for how long? Three hours. And this is for what? Study session. Because I work on Tuesday and Mondays I work from home and I also...
203Okay, that's... It'll work. 9 to... 9 to 9? That'll work. Okay. On the first? First. Does that work for... I can make it work. I'm just not super happy about adding some meetings, but I will make this one work. Okay, and then I think for the idea of an August meeting... I think if we had a specific reason to meet, like if there's something we need to do to get ready for the school year or something like that, then I would be open to that. But if it's just to do one, to try to have an event, like if we want to have something, maybe it's with our... Maybe it's not a formal meeting. You know, maybe it's something else. So, yeah. Okay. And also, I can meet, like, one-on-one with Superintendent Crossway about any
204other things. I just wanted to make sure that we're talking about it and giving opportunities. It's so hard to schedule. So that's, you know, just having our committees out and doing it now versus having good y'all go to each of us separately. It's just much more convenient. So that's why I wanted to have this conversation here. And to get a sense of also like what your tolerance is or what you want. Like, and I'm hearing no meetings pretty much. So thank you for your willingness to expand on the one that we have and add that for y'all. Yeah, and I think, like, I really do think that having gone to, when we got invited to Cupertino, had that training for, they just, like, as part of their board advance, they had the ethics training that
205we were able to go to. I would say if we were doing some, for setting up a governance or some sort of an advance where we had something like that, I think that would make it more. Yes. Yeah. Yeah. And something we could invite, like, I think the Ed Foundation could come to a remix training or like, you know what I mean? Like something, you know, we're looking at together or maybe it's the kickoff for the music thing or. Yeah. something with a window or a student board member maybe we need to study stuff we need something where we talk about how are we a board with us with student board members and activities maybe there's a consultant to help us with that that might be useful before the school year starts before we actually
206get going when are the meetings in in August again because they are not in the cloud right now I mean, not in the Google calendar. I think it's because it's technically not approved yet, so we don't technically have them. No, we have them next year. We have not approved it. It's just a draft calendar. So I have written down this. Well, actually, that would be the old, because that's the first and third. So I actually don't know what is on the draft calendar. For August 20th, I have, it just holds the decision or special board meeting. That's what I was thinking is we already have a governance. I don't really want to have another. You're talking about August 20th? But I can't remember if the regular meeting was the 6th or the 13th. I don't
207have that on my calendar. Whenever we talked about the, whenever we talked about the previous, like the draft, whenever we had that draft calendar. So we have August 13th and the 20th. Yeah, it is my birthday. Yeah, and Michelle's anniversary. Yeah. So the 13th is the regular meeting and the 20th is the governance meeting. That's what we have tentatively. Yeah, I can see it. Oh, okay. Yeah. So the 20th is going to be a governance in the evening? Yes. And then the 13th is a regular board meeting. Yeah. Okay, so If we can go ahead with those two changes extending the May 22nd and then adding the three hour on June the 1st. I will come back if there's a concrete proposal, something that I think that we should talk about either governance wise or
208a study session and then we can discuss that. I wanted to get the calendars out with everybody together and then I think we'll also bring the the upcoming calendar for approval in May. Can we bring the upcoming calendar for approval? Can you bring that like the next meeting? Yeah. Oh, we're almost to May. Yeah. Okay. All right. Are we anything else, Frederick? I have clarification on May 27th. May 22nd we are going to extend to... So right now we have from 9 o'clock. So we'd like to go until 3? Is that okay? Yeah. Okay for me. Okay. 3 o'clock. 9 a.m. to 3 p.m. Okay. Okay, if there is nothing further, let's adjourn the meeting. Time is now 940. Our next meeting will be on Tuesday, May 5th, 2026, 6 p.m. Special Board Meeting. Thank
209you. Thank you, Jasmine. Thank you, Angela. Appreciate it. Thank you, trustees. Thank you.